conference 2016 teardown

Conference 2016Behind the scenes

Something a bit different

Delegate geo-data (EventBrite)

Delegate geo-data (EventBrite)

Biggest non-Exeter area:

Eventbrite ticket page views

Initial Announcement

Early Bird Sales Finish

Ticket Sales

PANIC!

Last minute rush – order more

catering!

Ticket Sales

Ticket SalesDiscount codes – usage breakdown:

1 person

used the TECHEX5 code

The day before

Conference Day

Conference Day

7.30 arrive, start unpacking

8.00 waiting for building to be unlocked, volunteers arrive

8.10 still waiting

8.20 manage to get front door open, but all our kit is in a room that’s locked. Doors connecting XFI to BuildingOne are locked. Speakers start arriving.

PANIC!8.45 rooms all unlocked, delegates start arriving

Volunteers

Talks and presentations

Coffee Lines…

Lunchtime Paella

We did it!

After party

No-shows by delegates:

% of people who don’t turn up to meetups:

~33%% of people who didn’t turn up to the conference:

0% - everyone turned up!

Costs

43%

£ 0.28

£ 0.08

£ 0.07£ 0.13

Costs (where your money went!)

CateringMerchendise/BrandingSpeaker CostsEntertainmentVenue

Ticket Sales + Sponsorship – Costs = profit or loss?

Profit!

£ 1,462.55

Survey feedback

Survey feedback

Survey feedback

Survey feedback

1 2 3 4 50

2

4

6

8

10

12

Catering

Lunchtime Catering Breaktime Catering

Things we learnt:

• Print the schedule upside-down on the lanyards!• Venue logistics is hard• WiFi sucks!•MOAR COFFEE• Less water• Less fruit

Need better audio capture…

Announcements

Next MeetupXmas Social – to be confirmed!Next meetup with talks – Thursday February 23rd 2017

www.techexeter.uk – please subscribe!