conference 2016 teardown
TRANSCRIPT
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Conference 2016Behind the scenes
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Something a bit different
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Delegate geo-data (EventBrite)
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Delegate geo-data (EventBrite)
Biggest non-Exeter area:
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Eventbrite ticket page views
Initial Announcement
Early Bird Sales Finish
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Ticket Sales
PANIC!
Last minute rush – order more
catering!
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Ticket Sales
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Ticket SalesDiscount codes – usage breakdown:
1 person
used the TECHEX5 code
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The day before
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Conference Day
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Conference Day
7.30 arrive, start unpacking
8.00 waiting for building to be unlocked, volunteers arrive
8.10 still waiting
8.20 manage to get front door open, but all our kit is in a room that’s locked. Doors connecting XFI to BuildingOne are locked. Speakers start arriving.
PANIC!8.45 rooms all unlocked, delegates start arriving
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Volunteers
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Talks and presentations
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Coffee Lines…
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Lunchtime Paella
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We did it!
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After party
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No-shows by delegates:
% of people who don’t turn up to meetups:
~33%% of people who didn’t turn up to the conference:
0% - everyone turned up!
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Costs
43%
£ 0.28
£ 0.08
£ 0.07£ 0.13
Costs (where your money went!)
CateringMerchendise/BrandingSpeaker CostsEntertainmentVenue
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Ticket Sales + Sponsorship – Costs = profit or loss?
Profit!
£ 1,462.55
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Survey feedback
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Survey feedback
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Survey feedback
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Survey feedback
1 2 3 4 50
2
4
6
8
10
12
Catering
Lunchtime Catering Breaktime Catering
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Things we learnt:
• Print the schedule upside-down on the lanyards!• Venue logistics is hard• WiFi sucks!•MOAR COFFEE• Less water• Less fruit
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Need better audio capture…
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Announcements
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Next MeetupXmas Social – to be confirmed!Next meetup with talks – Thursday February 23rd 2017
www.techexeter.uk – please subscribe!