comprehensive master plan update

COMPREHENSIVE MASTER PLAN UPDATE

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COMPREHENSIVE MASTER PLAN

•  Districtwide long-term facilities master plan

•  To inform comprehensive redistricting efforts

•  To inform effective and equitable allocation of resources (e.g. E-SPLOST)

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PROCUREMENT TIMELINE

Ø  1st Advertisement: Thursday, May 7, 2020

Ø  Pre-Proposal Conference: Thursday, May 21, 2020

Ø  Proposal Submission Deadline: Tuesday, June 16, 2020

Ø  Initial Evaluation/Shortlist: Friday June 26, 2020

Ø  Interviews/Final Selection: Tuesday July 7, 2020

Ø  Board Approval: Monday August 10, 2020

Ø  Interviews/Final Selection: Thursday, July 7, 2020

Ø  Anticipated CMP Kickoff: September, 2020

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ADVERTISEMENT RFP 21-526

•  Posted to the DCSD Procurement Website May 7, 2020

•  Posted to IONWAVE May 7, 2020

•  Advertised in Champion Newspaper May 7, 2020 and May 14, 2020

•  Electronic Notification to 130 vendors on DCSD vendor bid list

•  Electronic Notification to 1711 vendors through Georgia Procurement Registry

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RFP-EVALUATION TEAM

• Cross functional team selected to represent:

•  Operations

•  Finance

•  Curriculum and Instruction

•  Regional Leadership

•  Planning and Forecasting

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PROPOSAL REVIEW

• Proposals submitted and reviewed by Central Purchasing Procurement for responsiveness •  9 Companies Responded•  7 Companies “Responsive”

• Responsive proposals sent to the CMP Team for evaluation

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INTERVIEWS

•  4 Teams selected for interviews on July 7, 2020 •  Presentation•  Approx.25-30minstopresent•  Approx.15minsfollowupquestions

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PERKINS + WILL

PrimaryTeam

Perkins+Will–ContractortoCompletetheCMP

Jacobs-FacilitiesConditionAssessment

CropperGIS-DemographicsAnalysis,ForecastingandRedistricting

ExtendedTeam

UzinandCaseStructuralEngineers

MathesonBallandAssociatesMEPEngineers

CostingServicesGroupCostestimating

EberlyandassociatesSiteassessment

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NEXT STEPS

Begin the CMP process with the following: •  Board of Education Engagement •  Community Engagement

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CMP SCOPE SUMMARY

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•  Task 1: Inventory, Analysis & Assessment of District Facilities; Facilities Condition, Educational Adequacy, Demographic Analysis, Special Programs

•  Task 2: Stakeholder Engagement

•  Task 3: Options & Recommendations for Comprehensive Master Plan

•  Task 4: Comprehensive Master Plan Reports & Implementation Strategies

CMP Proposals Evaluated on:

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CMP IMPLEMENTATION TIMELINE

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B1–ConfirmGoals&Objectives(Mini-SessionsorCOW)B2–Mini-SessionsorCOWUpdateB3–Mini-SessionsorCOWbeforePE2B4–Mini-SessionsorCOWUpdateB5–Mini-SessionsorCOWbeforePE3B6–Mini-SessionsorCOWbeforeFinalCMP

PE1–MajorthemesanddesiredoutcomesofCMPPE2–Potentialoptionsforfacilities,programs,redistricting,FCI&CMPImplementationPE3–FeedbackonDraftCMPbeforeFinalization

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Aug. 2022 Opening of New

Chamblee/Dunwoody ES

July 2022 SPLOST VI

Begins

Aug. 2020 Start of CMP

process

June 2031 End of CMP Timeframe

March 2022 SPLOST VI Public Vote

Nov. 2021 End of CMP process &

SPLOST VI resolution with project list approved by

DeKalb BOE

June 2027 SPLOST VI Ends

CMP TIMEFRAME & CONTEXT

Planning Year: SY 20-21 & first half of SY 21-22

Short Term: SY 21-22 & SY 22-23

Long Term: SY 26-27 - SY 30-31 Medium Term:

SY 23-24 - SY 25-26

(1.5 Years)

(1.5 Years)

(3 Years)

(5 Years)

Aug. 2021 Opening of New Smoke Rise Elementary

Opening of New Indian Creek Elementary