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Best Care Always Extranet Workbook
Getting Started 1) What is the Extranet? 2) First things First – Register and Log In 3) The Extranet Home Page 4) Best Care.. Always! Project Page
Your Team 1) Team Home Page
2) Adding a Team Member and Role Assignments 3) Entering your Data 4) Graphs 5) Entering Information for Reports
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GETTING STARTED WITH THE EXTRANET
1. What is the Extranet?
The IHI Extranet is a web based application that allows geographically dispersed teams and users to collaborate on projects.
Participants work together towards a common goal by reporting on their findings, using the graphing features to track changes, and sharing what they learn.
Collaboration is achieved with communication functions such as discussion groups, news postings, and the communications center.
2. First things First – Register with IHI.org, and Log In All extranet users will first need to register with IHI.org. Once registered, the email address that is used during registration will be used to add them to the extranet. Open your web browser application (Explorer, Firefox, etc), and type in www.IHI.org in the address field. Click on Log In/ Register.
You will be directed to this page. Please Register. Next time, you can just log in with your user name and password.
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For future reference, here are the login steps. 1) Login on www.IHI.org with your user name and password 2) Click on “My IHI” at the top of the page 3) Select “My Workspace” on the left hand side menu 4) Select the “IHI Extranet” link in the middle of the page and you will be
routed to the extranet page
3. The Extranet Home Page – My Projects and Extranet Help
You should now be on the Extranet Home page. Take a moment to look around – you will see My Projects and Extranet Documents. NB: Extranet Help and FAQs are found at the bottom of Extranet Documents. I find it is very helpful to just click on the Extranet Help file, and keep it open while I am working, in order to answer any questions I come up with. In My Projects, click on Best Care… Always!
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4. Best Care… Always! Extranet
Now you are on the Best Care.. Always! Project page
Take a moment to look at the tabs across the top. Resources contains useful documents News is overall project information, where Discussions functions to connect you to others. Teams is where you will find your team page Workgroups is currently used by the private hospital groups Reports allows you to see data and project reports Click on the Teams tab, which will land you on Team Home page, where we will focus today.
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YOUR TEAM
1. Team Home Page I have chosen the GSH C27 ICU team page. You will notice we have chosen a convention for naming teams: Province – Hospital – Ward – Ward Type. Depending on your role permissions, you will be able to see different options. Here we can see Administration, Team Members, Resources, Data Entry.
As you scroll down, you see Team News, Discussions and Reports
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2. Adding Members and Assigning Roles To work in a team, first you need a team! To add members, you give them role assignments. Click on the Role Assignments link in the Administration area.
Role Definitions Data Entry - a user nominated to enter the team data. Key Contact - a key contact is the main contact point within the team. Member - a user involved with the project. Sponsor - the leader who is responsible and accountable to the organization for the performance and results of the community improvement team. This person is not a member of the team, but is responsible for securing the resources for the team to accomplish their aim and communicating their progress to other leaders in the organization
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They will be sent an email, and will be given a Pending Role Assignment. Once they register, they will be added as a team member. If you have made a mistake, you can delete the role assignment. 3. Entering Data Go to the Data Entry area, and click on the Measure you’d like to enter data for. We’ll select CLABSI: Days Between Central Line Infection.
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Once you select your measure, you will have a dialogue box like this.. Click on Add Data
Now you can see your data up to now, and add in new data in the blank boxes. If you make a mistake, you can edit or delete it.
You can also see your data graphed as you scroll down the page.
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Ok, that’s great, I want to go back now.. scroll up to the top of the page, notice there is a BACK button on the top right hand side of your screen, or else you can click on the back arrow in your browser to navigate. 4. Graphs Let’s look at your graphs now.. Click on Measure Reports
Oh joy, you can do all sorts of different things – Print, Download Data, and Create PDFs
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Here, the Extranet displays your CLABSI rate and days between graphs with detailed data charts so you can check data immediately if something looks odd.
Days Between Graph and Data. NB: It updates days between graph to today.
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5. Entering Information for Monthly Reports Finally, we’ll turn our attention to Monthly Reports, otherwise named Changes and Results on the Extranet.. Click on the Time Period you’d like to report on..
What’s this? It seems that we need to go back to incomplete reports before submitting this month’s report. (You can skip it, though)
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Continuing on, you will be able to enter your month report directly from your unit, and the Extranet will collate all reports.
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