azdash we’ve only just begun

Mark MastersonAmit Soman

Dr. Debbie Stirling

Arizona Department of Education

AZDash We’ve only just

begun

• Background on AZDash

• The AELAS vision

• Technology landscape

• State support

• Demo

• Q&A

Agenda

ADE’s AELAS plan• Save LEAs and ADE time and money by

offering statewide procurement of integrated systems

• Improve student achievement by providing educators with tools to support instruction and professional development

• Link data between systems to create tools to intervene in real time (Education Intelligence)

A grim start to a long journey…• Disparate data systems and data sources• Data warehouse built by IT

– Limited to only handful of IT users for research and internal reporting

• Lack of federated identity management for LEAs• Challenges with data and tech literacy • LEAs not involved in or consulted on state initiatives• No technology standards for reporting and business

intelligence• Well deserved lack of legislative support for ADE• Past ADE SLDS 2007 grant prompted scrutiny from

Federal government

Unified Data Collection

ADE IT Core Capabilities

Creating a common framework for all applications and systems deployed and developed by the ADE benefits LEAs by ensuring that

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Data Management

Data used at the ADE is currently spread across hundreds of database tables and tens of thousands of columns.

• Data warehouse built in 2007 had useful data but needed updates

• Pilot for single sign-on was already underway

• Partnered with Georgia for first 5 dashboards and ‘Georgia tunnel’

• 10-12 LEAs (small, medium, large, charters) willing to pilot

• Student-Teacher-Course Connection critical to quick dashboard deployment– Available data to populate dashboards– First time Arizona had standardized data

Our jump start

Vision for AZDash• Availability of actionable information for

teachers, principals and superintendents from LEAs

• Federated identity management • FERPA and secured data availability• Near real-time data• Continuous professional development for users• Availability of information for parents, policy

makers, workforce and postsecondary• Data governance

Actionable Data

Actionable data is one of the most important tools that educators need

Actionable Data

• Decision to build dashboards for educators– NO statistical tools/representations (scattered

plots) used for dashboards

• Educator focus groups identified needs and prioritized future dashboards– Decide visualization and priority of release

• Professional development became priority

Shifting focus to student outcomes

• Governor and Arizona legislature provided million of dollars for various initiatives– Single sign-on rollout - ADEConnect

– AZDash rollout to other districts (not covered under federal grant)

– ADE internal data governance

– AzEDS student data collections to get near real-time student information from districts

– Enterprise architecture

Support from the state

Stakeholders / Users

Our growth story

Superin-tendent Principal Teachers

Data

AIMS Attendance Student

Withdrawal

Enrollment ELL

Explore Stanford 10

PostSecondar

y

Account-ability Teacher

Data Coaches

Post Seconda

ry

Parents Legislators

Arizona Commer

ce Authorit

y

Domains

Assessment

Enrollment

Attendance

Withdrawal

Account-ability

Post Secondar

y

ELL Demo-graphic

Product

5 initial dashboard - now

30

8 years of data

10 initial LEAs -

Now 297

PD growth from 10 to 150 LEAs

Multiple Browsers

/Versions

Internal and

External Dashboar

ds

500+ Concurrent users

170K hits/mont

h on external facing site

• 25% of LEAs trained, representing 30% of student population statewide

• 50% of trained districts use Beginning of Year (BOY) process to use dashboards for incoming students

• 300 LEAs use ADEConnect for role and access management

• We implemented Dynamics CRM to manage the rollout

• AzEDS Student and AzEDS Assessment for near real-time data

• Growth in hardware (server sizing) to support increasing user population

• .NET • SQL Server 2012• SSIS• Redundancy built into

hardware• Performance testing to

handle load (Jmeter)• Monitoring

• Automation testing (Selenium – in progress)

• Threat and penetration testing

• Google Analytics• Multiple browser/tablets

compatibility

Technology landscape

Stakeholders are key• Focus groups on monthly basis

– Teachers– Principals– Superintendents

• Data Governance Conference

• Cooperation from regional centers

• Arizona Board of Regents to provide post secondary data

• Various oversight mechanisms from State

• Outreach efforts and meetings with various LEAs

The road ahead• Additional dashboards

– 40 dashboards on backlog– P20W– BI tools for end users – cube (super user dashboards)

• AzEDS – Near real-time data about students and assessment

(benchmark/formative)– Better support for data governance at LEA– Single source of educational data with operational data stores

• Stakeholder engagement– Webinars and training on data literacy– Course as part of college of education in universities and colleges in the

state– Additional focus groups

Mark T MastersonChief Information Officer

(602) 542-3542Mark.Masterson@AZED.gov

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Thank You