automating the user provisioning process

Automating the User Provisioning ProcessFebruary 24, 2016

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Today’s Speaker

DONNA HORTONTraining & Services Consultant

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Today’s Agenda

• Onboarding and offboarding processes• Create and provision Active Directory

users and permissions• Setting up temporary passwords• Using PowerShell• Sending email notifications• Automate BPA Server • Demonstration• Q&A

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• Employee onboarding/set upnew users

• Disabling users on leave of absence • Enabling users when returning from

leave of absence• Employee offboarding/remove users

from Active Directory• Group and permission management• Email notification

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Employee Onboarding and Offboarding

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Polling Question #1

How many users have youprovisioned in the last 45 days?

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• Personal detailsName, department, manager

• Account and application informationLogin, email address

• Group and role managementSecurity groups

• Add users to Exchange andother systems

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User Provisioning

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• Manual user provisioning is expensive• Requires involvement of IT personnel• Communication between IT and HR

results in onboarding and offboarding delays• Other processes may be involved to

provision users in connected systems

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IT vs. HR

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User Provisioning Pain Points

• Time-consuming• Security risks• Not enough resources to handle

onboarding/offboarding processes • Multiple applications and permission

settings for each employee• Email confirmations• Error/exception handling

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Active Directory Administrative Center

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Active Directory with PowerShell cmdlets

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PowerShell add multiple users looping a CSV file

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Active Directory with PowerShell cmdlets

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Polling Question #2

How much time do youspend on provisioning a user?

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• Triggers: schedule, file monitor, hot keys, database

• Actions: Active Directory, Excel, Exchange, PowerShell, text manipulation, file system, etc.

Active Directory Automation

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• Monitor emails for new hires • Get, save, and extract data from email attachments • Create Active Directory user account and password • Set up user in Exchange with PowerShell• Log report transaction • Email temp account IDs and passwords to hiring manager

Active Directory Solution

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Polling Question #1

How are you notifying managersonce a new user is set up in Active Directory?

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Live Demonstration

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automate.solutions@helpsystems.com

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To Request a Personalized Demo

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Questions?

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DONNA HORTONTraining & Services Consultant

+1 213-738-1700 | donna.horton@helpsystems.comwww.helpsystems.com

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