atco-sap erp implementation
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ATCO-SAP Project Overview and Implementation PlanAhmed Rami Elsherif
01/07/2013
Agenda
Introduction ERP Implementation Projects.
Project Scope Summary
ATCO-SAP Budget and Schedule
ASAP Implementation Methodology.
Business Benefits of ERP
Improve alignment of strategies and operations
Standardize the business processes in the organization.
Achieve better efficiency of operation.
Adopt best practices, processes and systems
Set up and Implement an integrated and up to date IT SAP system
Rationalize multiple non-integrated systems into one common solution
Replace a high percentage of manual tasks with an automated solution through SAP
Provide immediate access to enterprise information
ERP Projects from another perspective
Failure Factor %
Executive Support 18%
User Involvement 16%
Experienced Project Management 14%
Clear Business Objective 12%
Clear Project Scope 10%
Standard Software Infrastructure 8%
Firm Basic Requirements 6%
Formal Methodology 6%
Reliable Estimates of Budget & Time 5%
Others 5%
Total 100%
Based on the Chaos study by Standish
group only 30% of ERP projects are
considered successful, the rest is either
failure or challenged. The same study
identifies to following as the top 10 reasons
for ERP projects failures:
As you can see from the
top 5 reasons of failure
that such a project is all
about people and
involvement for which
we all have to commit
even before we allocate
the funds.
This is not an IT or
Finance project it is a
Business
Transformation Project ,
for which we all have to
participate actively.
Project Scope Summary
Divisions Name
Establishments
HO Head Office & Corporate
AP2 Port Management
LLC
AF ATCO Food
AM ATCO Marine Services
CM Construction Material
CO Commercial
EX East West Express (Freight forwarding)
FA EAST West factory
WA Water Proofing
TR East West Travel
Functional Area
Financials and Controlling
Human Capital Management
Procurement and Material Management
Sales and Distribution
Production Planning
Project Systems
Plant Maintenance & Quality
Project Team
Project ManagerFinancials and ControllingHuman Resources & Payroll
Procurement and Material ManagementSales and DistributionProduction Planning
Plant MaintenanceABAP Basis
Project Budget/Schedules
Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14
BaasKaar Advance M1-PP M2-BBP M3-BBP M4-R M5-R M6-FPGL M7-FPGL M8-GLS M9-GLS Total
Payment Percentage 20% 15% 20% 30% 10% 5% Extension Extension
Licence 259,737 259,737
Implementation 111,000 83,250 - 111,000 - 166,500 55,500 27,750 42,500 42,500 640,000
Hardware 75,000 75,000 150,000
Total USD 445,737 158,250 - 111,000 - 166,500 55,500 27,750 42,500 42,500 1,049,737
Total SAR 1,671,515 593,437 - 416,250 - 624,375 208,125 104,062 159,375 159,375 3,936,515
What usually goes wrong in such projects?
Delivering Successful Solutions
Accelerated SAP Methodology
Description
Accelerated SAP (ASAP) is SAP's standard implementation methodology. It contains the Roadmap, a step-by-step guide that incorporates experience from many years of implementing R/3.
Accelerated SAP contains a multitude of tools, accelerators and useful information to assist all team members in implementing R/3. Quality checks are incorporated at the end of each phase to easily monitor deliverables and critical success factors.
Phase 1 : Project Preparation
Goal Setting Define project goals & objectives
Implementation strategy 1.Clarify the scope of implementation
2.Establish the project organization and relevant committees and assign resources
Implementation SequenceDefine sequence in project has to be
executed
Team Core team+ project team+
consultant team
Sign Off At the end of phase every above steps will be documented & will be signed off with
the client
During this phase the team goes through initial planning and preparation for SAP project.
Phase 2 : Business BlueprintSCOPE DOCUMENT
This document will consists of questionnaire of entire business
process
AS IS 1.Understanding the business Process from
the core team. 2.Based on the input ASIS document has to be created according to
module wise
TO BE1.In this process will map the business process in SAP based on ASIS 2.Module wise TOBE document has to be created
GAP ANALYSIS1.The GAP b/w ASIS process & TOBE process
is called GAP analysis ie., The inputs or the
business process which can’t mapped into
standard SAP will be analyzed here
2.GAP document has to be created
SIGN OFF Each process above has to be taken
sign off from client
The purpose of this phase is to achieve a common understanding of how the company intends to run SAP to support their business. The result is the Business Blueprint, a detailed documentation of the results gathered during requirements workshops.
Phase 3 : Realization
BaselineMajor scope
Final ConfigurationRemaining scope
SIGN OFF Each process above has to be taken
sign off from client
The purpose of this phase is to implement all the business processrequirements based on the Business Blueprint. The system configuration methodology is provided in two work packages: Baseline (major scope); and Final configuration (remaining scope).
Phase 4 : Final Preparation
Unit TestingTesting within each module
Integration TestingIntegrate testing of modules ie.,
combine testing of all the modules
User Training
The purpose of this phase
is to complete the final
preparation (including
testing, end user training,
system management and
cutover activities) to finalize
your readiness to go live.
The Final Preparation
phase also serves to
resolve all critical open
issues. On successful
completion of this phase,
you are ready to run your
business in your live SAP
System.
Cut over Strategy legacy system will be migrated to
SAP system.
SIGN OFF Each process above has to be taken
sign off from client
Phase 5 : Go Live & Support
Production Support
Monitor System Transactions
Optimize Performance
The purpose of this phase is to move from a project-oriented, pre-production environment to live production operation.
Help Desk & Competency Center
Questions and Answers
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