allard - research data services in libraries

IntellectualFreedom.Learning.

Discovery.

Engagement.

Transforminglivesandsociety.

Innovation. Creativity.

Research. Excellence.

KNOWLEDGE

Responsibility.

Entrepreneurship.

Leadership.

Research Data and Services in Academic Libraries

US and Europe

ForNISO Virtual Conference: Data Curation – Cultivating Past

Research Data for Future Consumption

August 2016

Suzie Allard, Ph.D.Associate Dean for Research, College of Communication and Information

Challenge is a dragon with a gift in its mouth...

Tame the dragon and the gift is yours.-- Noela Evans, author

SettingtheStage

Taking the data public: collaborations among government agencies, foundations, academic institutions and other interested parties is vital

Open data infrastructure: need for ready and persistent access to useable and coherent data

Roles and responsibilities (r&r): community understanding of r&r can improve the culture surrounding data production, use and preservation

New Requirements… Increased Institutional Needs

Funded by

Providinguniversalaccesstodataaboutlifeonearthandtheenvironmentthatsustainsit.

5

Funded by

Images Courtesy of DataONE

WilliamMichener,PI(U.NewMexico)Co-PIs:SuzieAllard,MattJones,DaveVieglais

U.T.U.C.S.B.K.U.

New Challenges… Innovative Research Practices

New Network Models… Expanded Roles

Building Understanding: Scientists

Recordbaseline2010

Follow-upforcomparison2014

Views:33,786;GoogleScholarCitations:370(publishedJun2011)

Views:7,737;GoogleScholarCitations:11(publishedAug2015)

Increasing interest in data sharing

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

It is appropriate to create new datasets from the shared data

Willing to share data across a broad group of researchers

Use others' datasets if their data were easily accessible

76%

81%

84%

80%

88%

88%

2014 2010

2010n=13292014n=1015

Increasing use of metadata standards

0% 10% 20% 30% 40% 50% 60%

DC

EML

FGDC

ISO

OGIS

Other

Lab

None

2%

7%

7%

7%

7%

6%

20%

51%

7%

9%

9%

10%

7%

7%

17%

48%

2014 2010

2010n=13292014n=1015

Relaxing data sharing conditions

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Complete list of products

Reciprocal sharing agreement

Reprints of articles

Opportunity to collaborate

Formally cite provider/funder

Acknowledge provider/funder

69%

72%

70%

81%

95%

93%

44%

46%

47%

59%

85%

88%

2014 2010

2010n=13292014n=1015

Inreview

Building Understanding: Educators

Many Barriers to Teach DM in Classroom

0% 10% 20% 30% 40% 50% 60%

I don't have enough information (n=41)

It is not my area of expertise (n=53)

There is no time to teach data management (n=69)

30.6%

39.6%

51.5%

Educatorsn=134

Data! Data! Data! I can’t make any bricks without clay!

-- Sherlock Holmes

TheRole(s)TakenbyAcademicLibraries

Building Understanding: Libraries

Citations:66

1055downloads(published Dec.21st,2015)

Baseline2010

Follow-Up2014

RDS in ACRL Libraries(U.S. & Canada)

Key Findings1. ACRL academic libraries offer and are planning a

range of Research Data Services, but…

…Consultative RDS are most common…Fewer libraries offer technical RDS

2. Libraries are faced with challenges to staff RDS activities.

Opinion about library involvement in RDS

0%10%20%30%40%50%60%70%80%90%

100%

Librariansshouldbestewardsofalltypes

ofscholarship,includingdatasets

Losingdata/datasetsjeopardizes

futurescholarship

LibraryneedstoofferRDStoremainrelevanttotheinstitution

Researchers atmyinstitutionwillbeat

acompetitivedisadvantagefor

grantsifthelibrarydoesnotprovide

RDS

Thelibrarywillseedecreased fundingifitdoesnotofferRDS

76%59%

47% 36%10%

8%

9% 30%29%

55%

16%31% 23%

35% 35%

Agreement Disagreement Neitheragree/disagree

(Libraries2014)n=86

1) ACRL libraries offer and are planning a range of Research Data Services

0%

10%

20%

30%

40%

50%

Reference Collaboration Metadata consulting

DMP Consulting

30%

13%16% 17%

9%

4%4% 3%

3%

5%5% 3%

8%

7%8%

7%

Yes

No, < 12 months

No, but within 13-24 months

No, but > 24 months

(Libraries2014)n=128

RDS Currently Offered or Planned

Library Consultive RDS Engagement

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Providingreferencesupport forfinding&citingdata(n=91)

Creatingwebguidesfordata&datarepositories

(n=93)

DiscussingRDSwithothersonasemi-regularfrequency(n=92)

Consultingondata

managementplans(n=98)

Directlyparticipating

withresearchersonaproject

(n=93)

Consultingondataandmetadatastandards(n=96)

Trainingco-workersinyour library,oracrosscampus,onRDS(n=93)

Outreachandcollaborationwithother

RDSproviders(n=96)

29.7%21.5% 19.6% 17.3% 16.1% 15.6% 12.9% 12.5%

19.8% 30.1%18.5%

13.3% 16.2%17.7% 20.4% 16.7%

50.5% 48.4%62.0%

69.4% 67.7% 66.7% 66.7% 70.8%

CurrentlyOffer PlantoOffer NoPlanstoOffer(Libraries2014)

Library Technical RDS Engagement

0%10%20%30%40%50%60%70%80%90%100%

Providingtechnical

support forRDSsystems(n=92)

Identifyingdatathatcouldbecandidatesforrepositories

(n=96)

Involvement inpolicy

developmentorstrategic

planningrelatedtoRDS(n=92)

Preparingdatafordepositintoarepository

(n=92)

Creatingortransformingmetadatafordata(n=95)

Selectionofdataforrepository(n=92)

14.1% 12.5% 12.0% 9.8% 8.4% 7.6%

23.9% 21.9% 18.5% 21.7% 15.8% 19.6%

62.0% 65.6% 69.6% 68.5% 75.8% 72.8%

Currentlyoffer Plantooffer Noplanstooffer

Consultive Support Services Activity by Institution Type

33%

54%

13%

AssociatesColleges

Yes No Planned

33%

48%

19%

Yes No Planned

BaccalaureateColleges

32%

42%

26%

Research/Doctoral

Yes No Planned(Libraries2014)n=74

Technical Support Services Activity by Institution Type

7%

86%

7%

AssociatesColleges

Yes No Planned

24%

52%

24%

Yes No Planned

BaccalaureateColleges

15%

49%36%

Research/Doctoral

Yes No Planned

Collaboration

23%

77%

Yes No

Librarycollaborationwithincollegeoruniversity

10%

90%

Yes No

Librarycollaborationwithothercollegeuniversity

(Libraries2014)

2) Libraries are faced with challenges to staff RDS activities

Disciplinary Librarians and RDS

61.1%6.7%

32.2%

IndividualDisciplineLibrarians/StaffDedicatedDataLibrarian(s)/Specialist(s)Other

Research data reference/consultation/instruction services(Libraries2014)n=90

Librarian* Interaction with RDS as Part of Regular Responsibilities

24.7%

40.4%

34.9%

Integraltojob Occasional No

*NotetheseresultsrepresentLibrarians notLibraries(Librarians2014)n=146

Staff Development Activities

7%

93%

AssociatesColleges

Yes No

24%

76%

Yes No

BaccalaureateColleges

31%

69%

Research/Doctoral

Yes No

(Libraries2014)n=71

Librarian* Motivation to Engage with RDS

9.3%

18.6%

16.5%8.2%6.2%

3.1%5.2%

33.0%

RDSareaprimaryresponsibility IhaveaprofessionalinterestinRDS

RDSareimportanttothedisciplinesIsupport Myjob includesfacilitatingdatatoourrespository

Myjob includesmetadatacreationtrainingetc MyresearchincludesRDS

Other Iamnotinvolved inRDS

*NotetheseresultsrepresentLibrarians notLibraries(Librarians2014)n=97

RDS in European Libraries

LIBER Survey Responding Libraries

SurveyRespondents

North:19%

East:17%West:51%

South:13%

LIBERAcademicLibraryMembership

West:53%East:16%

South:17%

North:15%

Key Findings1. LIBER academic libraries offer and are planning a

range of Research Data Services, but…

…Consultative RDS are most common…Fewer libraries offer technical RDS

2. Libraries use a variety of strategies for developing staff skills

1) LIBER academic libraries offer and are planning a range of Research Data Services

RDS offered by most libraries currently

43%

44%

46%

54%

66%

77%

0% 10% 20% 30% 40% 50% 60% 70% 80% 90%

Outreach/collaborationwithotherRDSproviders

Consultingondataandmetadatastandards

Consultingondatamgtplans

TrainingcolleaguesonRDS

Involvedinpolicydevelopment/planning

DiscussingRDSwithothers Consultative

Consultative

Consultative

Consultative

Consultative

Consultative

(LIBER2016)

RDS offered continued

26%

32%

35%

37%

38%

0% 5% 10% 15% 20% 25% 30% 35% 40%

IDdatasets

Directparticipationwithresearchers

Creatingwebguides

Providingref.supportforfinding/citingdata

Providingtech.supportforRDS

Consultative

Consultative

Consultative

Technical

Technical

(LIBER2016)

Library Consultive RDS Engagement

77%66%

54% 46% 44% 43% 35% 37% 32%

15%25%

34% 43% 42% 41% 49% 49%

32%

8% 8% 13% 11% 14% 16% 16% 15%36%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Yes No,butplanto No,andnoplans(LIBER2016)

Library Technical RDS Engagement

38%26% 25% 26%

7%

42%

48% 44% 43%

30%

21% 26% 31% 30%

63%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

ProvidingtechnicalsupportforRDSsystems

IDdata Preparingdata/setsfor

deposit

Create/Transformmetadada

Deaccessionofdata

Yes No,butplanto No,andnoplans(LIBER2016)

2) Libraries have a variety of strategies for developing staff skills

Have you hired staff for RDS in the last 12 months?

38.80%

61.20%

Yes

No

(LIBER2016)

Has your library provided opportunities for library staff to develop skills related to RDS?

83.9%

16.1%Yes

No

(LIBER2016)

Which of the following opportunities has your library provided for library staff to develop skills related to RDS?

9%

47%

59%

60%

78%

0% 10% 20% 30% 40% 50% 60% 70% 80% 90%

Collaboration with others with skills related to RDS

In-house staff workshops

Support for staff to join working groups related to RDS

Support for staff to take courses related to RDS

Support for staff to attend conferences & workshops

(LIBER2016)

Staff Skills Development

Strategies

Collaboratedwithanotherinstitutiontodevelopaskills-

basedMOOC

Hiredstaffforprojects(notpermanent)

Movedstafffromothersupportunit

[ITS]

Refocusedanexistingrole

Dramaticallyincreasedthe

workloadofsomepoorindividual

librarian

(LIBER2016)

The greatest challenge to any thinker is stating the problem in a way that will

allow a solution.-- Bertrand Russell (1872-1970)

Challenge Observations

• Awareness growing but researchers still lack understanding & necessary skillsets.

• Lack of time and/or materials to teach data management best practices.

• Many libraries have not yet begun offering RDS, and it may not yet be on the horizon.

Solution Observations

• Researcher critical mass building.

• Some libraries already experienced, can help others.

• Library legacy of providing consultative services is strong approach to supporting RDS introduction.

• DMP & metadata support can be high value commitments.

• Institutional commitment being modeled by federal agency mandate.

Exemplar Practical Solutions:Tools for RDS Education and Assistance

https://www.dataone.org/education-modules

1. Why Data Management2. Data Sharing3. Data Management Planning4. Data Entry and Manipulation5. Data Quality Control and Assurance6. Data Protection and Backups7. Metadata8. How to Write Quality Metadata9. Data Citation10.Analysis and Workflows11.Legal and Policy Issues

Exemplar Practical Solutions:DataONE Education Modules

Thanks to all our Team Members including:

Carol Tenopir-University of Tennessee

Mike Frame - USGSSanna Talja-University of

TampereWolfram Horstmann-

University of GottingenBirgit Schmidt-University of

Gottingen

Elina Late-University of Tampere

Lynn Baird- University of IdahoRobert Sandusky- University of

Illinois-ChicagoDane Hughes-University of

TennesseeDanielle Pollock-University of

Tennessee

49Image:ByKarinBeate Nøsterud/norden.org, CCBY2.5dk,https://commons.wikimedia.org/w/index.php?curid=24981375

SuzieAllardsallard@utk.edu

Thank You!