[aiesec hcmc][ic] gmail using training

EFFECTIVE GMAIL USING

Agenda

1. Expectations & rules: 10'2. Rules of using email in LC: 20'3. How to link Gmail and AIESEC mail: 10'4. How to manage emails: 15' 5. Introduce some advanced functions in Gmail: 15'6. Q&A: 15'7. Wrap up: 5'

1.1 Training Expectations • During training:The very 1st online training – be acceptable and

constructiveFollow the instruction of OC Delegates• After training:Deliver this training to your teamTimeline: 18/6-1/7 IC will follow up by re-assessment form for all

members

1.2 Training Rules• Contact OC Delegates (Thuy Tien – skype:

lovely_fairy_tcd) for checking in and joining group with microphone and speaker prepared.

• Mute microphone when FACI is delivering.• Questions can be asked during the training and sent by

instant messages to OC Content (Anh Thu- skype: anhthu.tran.ueh) with this format: Name_Function: Question

• If you have any problem (technical, materials, leave early…) contact OC Delegates with this format: Name_Function: Problem

2. Rules of using email in LCRule #1: MUST use AIESEC email to communicate

within LC & with external partners.

Rule #2: Naming subject:- Start from general info (function/position)- Put the most specific info as the main subject.- Only add “important/urgent” when it really is.- Examples:

[AIESEC HCMC][June LCM] Registration email[ICX][Intern Service Manager] Announcement of Intern Buddy Program[Ignite 2012][OC Ignite Preparation] Collecting fee

Rule #3: Sending- Right people, right time.- Follow COMM guideline.

Rule #4: Replying:- Be flexible between “Reply to all” & “Reply”- Reply to all:

+ Tasks/Activities within team/subteam.+ Everyone can keep track.

- Reply: Reply to the sender only (suggested, not required)

+ Whole LC activities+ Only OC/function-in-charge keeps track of the emails.

3. How to link Gmail and AIESEC mail

1. Send email from AIESEC mail using Gmail

2. Receive email sent to AIESEC mail

Send email from AIESEC mail using Gmail

Send email from AIESEC mail using Gmail

Receive email sent to AIESEC mail

add the verification code to activate the function

Receive email sent to AIESEC mail

4. How to manage emails

1. Managing icons2. Separate inbox3. Use labels

Managing icons

Managing icons

Separate inbox

Use labels

Use labels

5. Introduce some advanced functions in Gmail

1. Open Labs2. Some advanced functions

Open Labs

Some advanced functions

• Undo send• Right-side chat

Some advanced functions