academic analytics

2nd Read – Re-examining Academic Analytics from a Different Perspective of

Campus Users

June 2, 2009USM Regional Oracle PeopleSoft

ConferenceGettysburg, Pennsylvania

Agenda

1. Background and Implementations

2. Specific Issues and Solutions

3. Tools and Training

4. Successes and Adoption Issues

5. Next Steps

6. Questions

Ryan Foxworthyrfoxworthy@mica.edu

Ted Simpsontsimpson@mica.edu

MICA (Maryland Institute College of Art)

MICA is a private art college in Baltimore, Maryland founded in 1826. The college has approximately 1800 students, 300 faculty members, and a staff of 400.

www.mica.edu

Agenda

1. Background and Implementations

2. Specific Issues and Solutions

3. Tools and Training

4. Successes and Adoption Issues

5. Next Steps

6. Questions

Oracle PeopleSoft

Financials 9.0

www.mica.edu

Oracle PeopleSoft Enterprise Portal 9.0

Oracle PeopleSoft

HCM 9.0

Oracle PeopleSoftCampus

Solutions 9.0

Oracle PeopleSoft

Contributor Relations 9.0

Oracle PeopleSoft System Overview

Timeline

Q4 2007Oracle PeopleSoft Campus Solutions 9.0Oracle PeopleSoft Portal 9.0iStrategy Student Module

Q1 2008Online Registration Live

Q2 2008iStrategy Contributor Relations Module

Q3 2008Academic Advising Live

Q1 2009Oracle PeopleSoft Financials 9.0Web Site Launch

Fall 2007Rapid implementation over 7 daysBusiness and data owners unsure of end results

Roll outConceptual executive-level buy-in No functional foundation

Implementation # 1

Things Discovered:80% of Data Needs Met“Little Things” Missing Push-Back on ProClarity Analytics Tool

Implementation Goals:Enhanced Training Admin Assistant Buy-InImproved Analytics Reporting Tools

Implementation # 2

Agenda

1. Background and Implementations

2. Specific Issues and Solutions

3. Tools and Training

4. Successes and Adoption Issues

5. Next Steps

6. Questions

Cohorts

Academic Level

IPEDS

Probation

GPA

Student Records

Anticipated Aid

Net Formula:

Charges – Applied Payments – Anticipated Aid (<=Current Term) = Net Account Balance

Student Financials

Campaign Codes

Campaign Code: 2009AFREST

Breakdown:

2009 AF REST (Year) (Fund Code) (Campaign)

Contributor Relations

Student Records – Analytics Solutions

Cohorts – Student Attribute Table

Academic Level – Term Calculation

IPEDS - Additional age bands

Probation – Honors/Awards Table

GPA - Include >=0 GPA’s in SQL

Student Financials – Analytics Solutions

Anticipated Aid - Added Custom Dimension

Net Formula:

Charges – Applied Payments – Anticipated Aid (<=Current Term) = Net Account Balance

Custom Dimension Table/Field:PS_ANTC_AID_TERM/NET AWARD AMT

Contributor Relations – Analytics Solutions

Campaign Codes – 3 Custom Dimensions

Campaign Code: 2009AFREST

Breakdown: 2009 AF REST (Year) (Fund Code) (Campaign) Dimension Dimension Dimension

Based on Defined Hierarchy

Agenda

1. Background and Implementations

2. Specific Issues and Solutions

3. Tools and Training

4. Successes and Adoption Issues

5. Next Steps

6. Questions

Excel 2007 OLAP via MS SQL Server:Direct link to iStrategy Analytics ServerCube ImportsPivot Table Reporting Reporting Services Report Distribution

Performance Point InterfaceCustomized Dashboards and SecuritySharePoint Based

New Tools

Enhanced Training by iStrategyExcel 2007 Pivot Tables and CubesAnalysis/Reporting Services Dashboard ConstructionDimension Building (Power Users)Full and ½ Day Training SessionsTrain the Trainers

Admin AssistantsVP Dashboards

Training

Agenda

1. Background and Implementations

2. Specific Issues and Solutions

3. Tools and Training

4. Successes and Adoption Issues

5. Next Steps

6. Questions

Just-in-time Successes

The sweat factor

Qualitative data “in context”

Polished information or “spin”

Adoption Issues

Agenda

1. Background and Implementations

2. Specific Issues and Solutions

3. Tools and Training

4. Successes and Adoption Issues

5. Next Steps

6. Questions

Financials Module

Extentions (room utilization, housing, etc.)

Student survey & accredidation

What’s Next

Agenda

1. Background and Implementations

2. Specific Issues and Solutions

3. Tools and Training

4. Successes and Adoption Issues

5. Next Steps

6. Questions

Thank you!