academic analytics
DESCRIPTION
Presented at the University System of Maryland Oracle PeopleSoft Mid Atlantic Regional Conference at Gettysburg College on June 2, 2009, this presentation is about how MICA took a look at the current iStrategy Analytics environment on campus and how it was refashioned and re-implemented on the campus to better serve the campus administrative offices and increase overall use of the product by end users.TRANSCRIPT
2nd Read – Re-examining Academic Analytics from a Different Perspective of
Campus Users
June 2, 2009USM Regional Oracle PeopleSoft
ConferenceGettysburg, Pennsylvania
Agenda
1. Background and Implementations
2. Specific Issues and Solutions
3. Tools and Training
4. Successes and Adoption Issues
5. Next Steps
6. Questions
MICA (Maryland Institute College of Art)
MICA is a private art college in Baltimore, Maryland founded in 1826. The college has approximately 1800 students, 300 faculty members, and a staff of 400.
www.mica.edu
Agenda
1. Background and Implementations
2. Specific Issues and Solutions
3. Tools and Training
4. Successes and Adoption Issues
5. Next Steps
6. Questions
Oracle PeopleSoft
Financials 9.0
www.mica.edu
Oracle PeopleSoft Enterprise Portal 9.0
Oracle PeopleSoft
HCM 9.0
Oracle PeopleSoftCampus
Solutions 9.0
Oracle PeopleSoft
Contributor Relations 9.0
Oracle PeopleSoft System Overview
Timeline
Q4 2007Oracle PeopleSoft Campus Solutions 9.0Oracle PeopleSoft Portal 9.0iStrategy Student Module
Q1 2008Online Registration Live
Q2 2008iStrategy Contributor Relations Module
Q3 2008Academic Advising Live
Q1 2009Oracle PeopleSoft Financials 9.0Web Site Launch
Fall 2007Rapid implementation over 7 daysBusiness and data owners unsure of end results
Roll outConceptual executive-level buy-in No functional foundation
Implementation # 1
Things Discovered:80% of Data Needs Met“Little Things” Missing Push-Back on ProClarity Analytics Tool
Implementation Goals:Enhanced Training Admin Assistant Buy-InImproved Analytics Reporting Tools
Implementation # 2
Agenda
1. Background and Implementations
2. Specific Issues and Solutions
3. Tools and Training
4. Successes and Adoption Issues
5. Next Steps
6. Questions
Cohorts
Academic Level
IPEDS
Probation
GPA
Student Records
Anticipated Aid
Net Formula:
Charges – Applied Payments – Anticipated Aid (<=Current Term) = Net Account Balance
Student Financials
Campaign Codes
Campaign Code: 2009AFREST
Breakdown:
2009 AF REST (Year) (Fund Code) (Campaign)
Contributor Relations
Student Records – Analytics Solutions
Cohorts – Student Attribute Table
Academic Level – Term Calculation
IPEDS - Additional age bands
Probation – Honors/Awards Table
GPA - Include >=0 GPA’s in SQL
Student Financials – Analytics Solutions
Anticipated Aid - Added Custom Dimension
Net Formula:
Charges – Applied Payments – Anticipated Aid (<=Current Term) = Net Account Balance
Custom Dimension Table/Field:PS_ANTC_AID_TERM/NET AWARD AMT
Contributor Relations – Analytics Solutions
Campaign Codes – 3 Custom Dimensions
Campaign Code: 2009AFREST
Breakdown: 2009 AF REST (Year) (Fund Code) (Campaign) Dimension Dimension Dimension
Based on Defined Hierarchy
Agenda
1. Background and Implementations
2. Specific Issues and Solutions
3. Tools and Training
4. Successes and Adoption Issues
5. Next Steps
6. Questions
Excel 2007 OLAP via MS SQL Server:Direct link to iStrategy Analytics ServerCube ImportsPivot Table Reporting Reporting Services Report Distribution
Performance Point InterfaceCustomized Dashboards and SecuritySharePoint Based
New Tools
Enhanced Training by iStrategyExcel 2007 Pivot Tables and CubesAnalysis/Reporting Services Dashboard ConstructionDimension Building (Power Users)Full and ½ Day Training SessionsTrain the Trainers
Admin AssistantsVP Dashboards
Training
Agenda
1. Background and Implementations
2. Specific Issues and Solutions
3. Tools and Training
4. Successes and Adoption Issues
5. Next Steps
6. Questions
Just-in-time Successes
The sweat factor
Qualitative data “in context”
Polished information or “spin”
Adoption Issues
Agenda
1. Background and Implementations
2. Specific Issues and Solutions
3. Tools and Training
4. Successes and Adoption Issues
5. Next Steps
6. Questions
Financials Module
Extentions (room utilization, housing, etc.)
Student survey & accredidation
What’s Next
Agenda
1. Background and Implementations
2. Specific Issues and Solutions
3. Tools and Training
4. Successes and Adoption Issues
5. Next Steps
6. Questions
Thank you!
