9 steps to running your own tedx
Post on 08-Jul-2015
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10 Steps to Hosting a TEDx Event
Brenda Petersen and Michael Boll
Concordia International School Shanghai Michael.Boll@concordiashanghai.org Brenda.Petersen@concordiashanghai.org
Take Aways
Why?
Theme
Organizing Committee
Capturing the Event
Preparing Speakers
Marketing
Website
Working with TED
Timeline
#fails
3
About UsMichael and Brenda
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Michael Boll
5
@AutismPodcast MichaelBoll.Me
Brenda Petersen
brenda.Petersen@ConcordiaShanghai.org
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TEDx Intro8
Student Sample9
Start with the why Should you do it?
10
Picking The Theme11
TEDx Organizing Committee
You think students are hard to work with…
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Major Roles
Project Manager
Marketing Magician
Media Monster
Presentation Master
Website Warlock
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Minor Roles
Graphic Design and Publications
Event Manager (Day of)
Keynote/PPT Manager
Emcee
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Capturing the Eventa life time of memories
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Sound Is Everything
Test in advance
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Video Team
Single Camera
Team of cameras
Tricaster
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Tech Rehearsal
Super awesome time to practice the speeches too
Adds a level of intensity
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Live Stream
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Preparing Speakers
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Marketing21
Difficult Part
Social media channels
Contact local magazines
Contact other schools and organizations
Build relationships
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Artwork
Larger posters
Business cards
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Scale!24
Helpful Services25
EventBrite
Free up front (takes percentage of sales)
Collects personal information
Print tickets
Builds mailing list for future events
Social Media and website integration
26
MailChimp
Free for your needs
Great email templates
Helps pass spam filters
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Google Drive
Share, share, share
Organize, organize, organize
Next year, next year, next year
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WordpressCustomizr Theme
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Website Uses
Center for all communicaitons
Ticket sales
Speaker recruitment
Media distribution
Event information
Schedule
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Working With TEDTheir brand is very important to them
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http://www.ted.com/participate/organize-a-local-tedx-event
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The Process
Takes a minimum of eight weeks to get approval
100 or 400 attendees
Hold the event
Complete the after action requirements
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TimelineStep-by-Step
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Step-By-Step
Find a partner
Decide on date
Build team
Create artwork
Begin marketing
Get license
Recruit speakers
Rehearse and support
Start ticket sales
Prep for recordings
Decorate the place
GO!
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Our Mistakes#Fail
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Mike40
#FailFace
Recordings Stunk!41
We had Keynote/PowerPoint Problems
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Did Not Do a Tech Rehersal
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Give LOTS of Time For TED Emails
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Brenda45
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Thank You
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