1 the secretary ready, set action!– it’s all about the action!

1

The Secretary

Ready, Set

Action!–

It’s All About

the ACTION!

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Duties:Recording Secretary

(Pages 6 – 8)

Corresponding Secretary

(Page 15)

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A Secretary’s

Duties:

Before

During &

AfterThe Meeting

4

Call to Order

Attendance

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NAWIC Secretary• Preparation

• Chapter Secretary Book• Standard Operating Procedures• Secretary’s Handbook• President & Treasurer Handbooks• NAWIC Manual• Robert’s Rules & Parliamentary Procedures• Chapter Bylaws & Standing Rules• Laptop or Handwritten?

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NAWIC Secretary• Before the Meeting

Agenda : (Pages 10 and 11)

- a list, outline or plan of things to be done

- this is your schedule of the meeting activities in the order in which

they will take place, from the beginning to the adjournment.

Remember this is a guideline and is subject to change.

Roster / Attendance

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NAWIC SecretaryAgenda :

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NAWIC Secretary

• During the Meeting– Script – a written text of the meeting that follows the written agenda

– Meeting Minutes – the official record of the proceedings of a meeting that follows the written agenda

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NAWIC SecretaryScript :

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NAWIC Secretary

• After the MeetingAction Minutes

“What was done at the meeting – not what was said”

Should Not – record complete details and personal comments from the discussions.

IT IS NOT A TRANSCRIPT OF THE MEETING!

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NAWIC SecretaryMinutes : (Pages 13 – 14)

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NAWIC Secretary

• After the Meeting- Minutes should be typed up ASAP after the meeting

- Send to President (and/or audit committee if your chapter has one) for review

- Reviewed minutes should be distributed to the members per your chapter tradition (published, emailed or handed out at meeting).

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NAWIC Secretary

• Approved Minutes- Must be signed by both the Secretary and President- Corrections:

- Record date, page and line – in the minutes of the meeting in which the correction was made.

- Hand write the correction in the margin of the minutes being corrected, noting the date and initial it.

- Approved minutes should never be tampered with (Official Record of Chapter’s activities)

- Copy to Director!!

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NAWIC Secretary

Amy Berg, CBT, CITNAWIC Secretary 2014-2015

aberg.nawic@yahoo.com218-234-6633