1 the secretary ready, set action!– it’s all about the action!
TRANSCRIPT
1
The Secretary
Ready, Set
Action!–
It’s All About
the ACTION!
2
Duties:Recording Secretary
(Pages 6 – 8)
Corresponding Secretary
(Page 15)
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A Secretary’s
Duties:
Before
During &
AfterThe Meeting
4
Call to Order
Attendance
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NAWIC Secretary• Preparation
• Chapter Secretary Book• Standard Operating Procedures• Secretary’s Handbook• President & Treasurer Handbooks• NAWIC Manual• Robert’s Rules & Parliamentary Procedures• Chapter Bylaws & Standing Rules• Laptop or Handwritten?
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NAWIC Secretary• Before the Meeting
Agenda : (Pages 10 and 11)
- a list, outline or plan of things to be done
- this is your schedule of the meeting activities in the order in which
they will take place, from the beginning to the adjournment.
Remember this is a guideline and is subject to change.
Roster / Attendance
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NAWIC SecretaryAgenda :
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NAWIC Secretary
• During the Meeting– Script – a written text of the meeting that follows the written agenda
– Meeting Minutes – the official record of the proceedings of a meeting that follows the written agenda
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NAWIC SecretaryScript :
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NAWIC Secretary
• After the MeetingAction Minutes
“What was done at the meeting – not what was said”
Should Not – record complete details and personal comments from the discussions.
IT IS NOT A TRANSCRIPT OF THE MEETING!
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NAWIC SecretaryMinutes : (Pages 13 – 14)
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NAWIC Secretary
• After the Meeting- Minutes should be typed up ASAP after the meeting
- Send to President (and/or audit committee if your chapter has one) for review
- Reviewed minutes should be distributed to the members per your chapter tradition (published, emailed or handed out at meeting).
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NAWIC Secretary
• Approved Minutes- Must be signed by both the Secretary and President- Corrections:
- Record date, page and line – in the minutes of the meeting in which the correction was made.
- Hand write the correction in the margin of the minutes being corrected, noting the date and initial it.
- Approved minutes should never be tampered with (Official Record of Chapter’s activities)
- Copy to Director!!
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NAWIC Secretary
Amy Berg, CBT, CITNAWIC Secretary 2014-2015