1 dissemination and exploitation kick off meeting - torino dec 2003 alan gobbi

1

Dissemination and Exploitation

Kick off meeting - Torino Dec 2003

Alan Gobbi

2

Alan Gobbi?

Worked in Electronics industry for 28 years, joined UoY in 2002.

Engineering and Marketing roles

Managed international projects involving China, Europe, and USA

Italian name

3

Alan Gobbi

Giuliano - 1602

Pietro - 1833

Family Tree

6.25% Italian

4

Topics

Communications

Documents and Milestones

Web site

Dissemination

Exploitation

5

E mail groups

Several E mail groups have been set up

Take care to select the most appropriate group when sending mails

Use meaningful titles - not CAPANINA

Use “reply all” thoughtfully

Edit titles if the theme of a long e-mail trail has evolved

The current contact list is on the web site

Please check and advise if there is a need to revise groups

6

Current e-mail Groups

all@capanina.org ALL cgs@capanina.org CGSpcc@capanina.org PCC crl@capanina.org CRLsb@capanina.org SB csag@capanina.org CSAGwpswp@capanina.org WPSWP csem@capanina.org CSEMwp1@capanina.org WP1 dlr@capanina.org DLRwp2@capanina.org WP2 eucon@capanina.org EUCONwp3@capanina.org WP3 jsi@capanina.org JSIwp4@capanina.org WP4 polito@capanina.org POLITOwp5@capanina.org WP5 skylinc@capanina.org SKYLINCwp6@capanina.org WP6 uoy@capanina.org UOYbt@capanina.org BT upc@capanina.org UPCbute@capanina.org BUTE yec@capanina.org YEC

Info@capanina.org for general comments from the outside world. This will be filtered by YEC

7

Teleconferencing

Flexible to suit specific needs

Desk to Desk much preferred to expensive video facilities

Minimum requirementsGood audioSharing of PC screen / whiteboardLow cost for all participants

Tools available (so far)BT’s meetme

Good but some cost implications

Microsoft Net MeetingProblematic with some fire walls

Yahoo - Messenger

8

Milestones and Documents

The Document and Milestone control tool will become web based

In essence it is simple and flexible but does require some discipline

For the immediate future,if you need to create a new document or milestone please e-mail requirements to YEC@capanina.org.

Please ensure all relevant details are included in your request

The master list on the web site will be regularly updated

9

Overview

General information Milestones EC Deliverables Documents

Needed for all entries

Some pre-defined, anyone can create a new one

All deliverables have been pre-defined. Only PCC can alter or create new ones

Anyone can create a new document whenever required

10

General InformationGeneral information

Iden

tifie

r

Due by (M-)

WPSub WP

Owner

Org

anis

atio

n

Sta

tus

0129 6 3 2John Smith

YEC

This is just the next sequential number - it is unique and can not be used more than once.

Fill in month number when document/ milestone needs to be completed. Eg 5 means the end of the 5th month

Fill in most appropriate WP (and sub WP if relevant)

The name of the owner of the Milestone or Document

Your organisation short name (limited to 4 characters)

Leave blank initially, fill in C when Complete, or D for Delayed if task is behind schedule.

11

MilestonesMilestones

Iden

tifie

r

………

Maj

or K

ey M

ilest

ones

Description

0096 ……… KCompletion of laboratory tests on two assembled HAP free-space optical crosslink terminals

………

0126 ………Identify Possible Approaches for the RF, EM and Mechatronics Aspects of the Train and HAP Antennas

………

K denotes pre defined Milestone agreed with EU. Field not available for any new milestone.

Simple description of Milestone - be specific so that it is easy to see when it has been completed

12

DocumentsDocuments

Iden

tifie

r

…… Description

Se

cu

rity

Cla

ss Relates

to mileston

e / identifier number

CAP-

se

qu

en

tia

l n

um

be

r

-WP n n -

Org

an

isa

tio

n

-

Se

cu

rity

Cla

ss

-

Iss

ue

nu

mb

er

Issue DateWeb site Upload /

Download

0001 ……Candidate applications and….

PUB 0001 CAP- D01 -WP 1 1 - BT - PUB - 00 *0032 …… 0032 CAP- 0032 -WP 6 0 - UOY - 000 - 00 *0130 …… 0130 CAP- 0130 -WP 0 0 - 0 - 000 - 00 *

Enter date of most recent up issue of document

Simple description of document

Define security, PUB for public, CON for confidential to CAPANINA group or RES for restricted circulation (define restrictions on the actual document cover sheet)

Use this field to help group related documents - enter the identifier number of most appropriate Milestone / document

Document number is self generating

Use letters a,b, c or P1,P2 for drafts. 01 for first issue 02 etc

13

When to use?

Create a Milestone if an activity is considered to be critical and likely to hinder follow on work if not completed on time.

YEC will review all Milestones ( but not Documents) and chase up any late deliveries

Create a “document” when there is a significant piece of work to generate and share with others

E-mails, memos, lab notes etc are not viewed as “documents”

Background work within a WP can be shared in a more informal manner via the specific private WP web site page

14

Web site

Arranged in three sectionsPUBLIC - general accessPRIVATE - for CAPANINA team onlyINVITED - to allow selected organisation to see an intermediate level of detail, examples being

The EUIndustrial organisations with a specific interest in the technologyOther research organisations / programs where there are benefits in sharing knowledge

The scope is flexible and capabilities will be developed incrementally

15

PUBLIC

Info arranged to suitGeneral PublicScientific / TechnicalIndustry / Commerce

List of headings includesWork Program (for WP leaders to share info publicly)Documents (access to all Public documents)Participant details (limited to suit partners wishes)Links (to relevant web sites)PublicityChat space ( to share relevant feedback from visitors)Calendar of eventsContact us / sign up for news letter

16

PRIVATE

Partner specific log on name and pass word

Sections includeProject ManagementMilestones / Document controlWP home pages (each owned by WP leader)Publicity toolkitConferencesMeetingsExploitation plansIndustry and commerceContact details (of all participants + others as appropriate)Useful PublicationsTravel and accommodation

17

Dissemination - Publicity

Ask the following questions

Who am I wanting to communicate with (think both Generic and Specific)

What do I want to tell them.

Why would they be interested in what I want to say.

How should I communicate with them (E mail, report, telephone conversation, interview, newsletter, web site etc)

When is it appropriate to communicate.

18

Promotional Tool kit

Press release materials

Background data

Website - links etc

Summaries of research into Broadband and HAPSTechnical seminars, conferences etc

Simple library of “Free to use” images Internal newsFeedback and comment summaryGraphic design

Measurements section

Archive

19

Technology Road Map

Evolving Document

Need to try to quantify technology as “products”

Balance between long term vision and “today’s” capabilities

20

MUGS

21

Questions?

22

Press Release

Kick off - Torino December 2003

23

Press Release Material

Key Message abstractCurrent story - TechnicalCurrent story - Global

Base story can be customised to suit

Photos/ Images (when available)

Web site references

Feedback options

Q’s and A’s focused on media questions

24

Background data

Technology

Commercial

Applications

Partners

EU programs

25

Web site

Recent changes

Forthcoming plans

Web site change request process

This is not the full web site plan, just an extract that relates to promotional activities.

26

Misc.

Database of who is doing what in terms of Broadband and HAP research

Details of forthcoming seminars / events that are relevant to CAPANINA

Simple library of images

Internal news stories

Feedback and comments

Graphics

Measurement

Archive

27

First Release

Kick Off Press Release best timed for early January

UOY Press office will support the activity

Important to start well and keep reinforcing the message

Key Message for first press releaseMoving Users - TrainsRuralDeveloping countries

28

Questions

Why is there a need for new approaches to deliver Broadband

What is Framework 6

I though 3G was going to do everything for the mobile user

Are airships reliable

How many users could one HAP support

What Products and Services will require Broadband

When will this technology be available to the man in the street

How much will all this cost to use

What are the particular strengths of partner “X”

29

Document Properties

Document Title Dissemination and Exploitation

Document Number CAP0129-WP50-YEC-CON-P1

Author (s) Alan Gobbi

Date 8th Dec 2003

Participant (s) (short names) YEC

Workpackage(s) WP5

Total number of slides(including title and this slide)

29

Security level (PUB, RES,CON)

Con

Description / Abstract Kick Off Meeting Torino Dec 2003