all cell phones and - rolla, missouri · 9/4/2018 · matthew cr0 well, ann niurphey, jacob...

Note: Please turn off all cell phones and pagers during the meeting.

Open Citizen Comment Procedure1) Public Hearings — Any citizen is allowed to ask questions and/or make comments during any public

hearing scheduled for a particular issue.2) “Citizen Communication” — Public comment can be provided on any item on the agenda or on issues

affecting the City not on the agenda. Public commenis should generally be limited to 3.5 minutes.Citizens are encouraged (but not required) to contact City Administration one week prior to the meeting,preferably in writing, to be placed on the agenda. Doing so provides Council an opportunity to giveconsideration to the issue/comment.

COUNCIL PRAYERMinisterial Alliance

AGENDA OF THE ROLLA CITY COUNCILTuesday, September 4, 2018; 6:30 P.M.

City Hall Council Chambers901 North Elm Street

PRESIDING: MAYOR LOUIS J. MAGDITS, IV

COUNCIL ROLL: JONATHAN HINES, DANIEL JONES, MATTHEW CR0WELL,ANN NIURPHEY, JACOB ROHTER, DAVID SCHOTT, JODY EBERLY,JOHN MEUSCH, JIM WILLIAMS, BRIAN WOOLLEY, STEVEN JUNG, ANDTIFFANY HENRY

5:30 P.M. CLOSED SESSION

Pursuant to RSMo. 610.021, the Council will discuss the following in Closed Session:A) Legal Actions and Work ProductB) Real Estate

PLEDGE OF ALLEGIANCECouncilman Matthew Crowell

CONSENT AGENDAA) Consider Approval of the City Council Minutes of:

1) City Council Meeting — August 6, 20182) City Council Closed Session Meeting — August 6, 20183) City Council Meeting — August 20, 20184) City Council Closed Session Meeting — August 20, 2018

II. PUBLIC HEARINGSA) Ordinance Considering the City of Rolla Fiscal Year 2018/2019 Budget —

(City Adtninistrator John Butz)— First Reading

111. ACKNOWLEDGMENTS and SPECIAL PRESENTATIONSA) Celebration of Nations 2018 Update — Mr. Richie Myers, Missouri S&TB) Rolla National Airport Fly-In, Sept. 15, 8:30 am. to 2:00 p.m. — Airport Manager Darrin Bacon

Rolla City Council Meeting AgendaTuesday, September 4, 2018

IV. REPORT OF MAYOR and COUNCIL/REPORTS OF BOARDS ANDCOMMISSIONS/CITY DEPARTMENTSA) Environmental Services Department Monthly Report —July 2018B) Police Department Monthly Report —July 2018C) Animal Control Division Monthly Report — July 2018if) The Centre Financial Analysis — July2018F) Park Financial Analysis —July 2018F) Health & Recreation Center Meeting Minutes — April 18, 2018G) Building Codes Division Monthly Report — July 2018Fl) Municipal Court Monthly Report —July2018I) Rolla Municipal Utilities Monthly Reports — June & July 2018J) Rolla Board of Public Works Meeting Minutes — June26 & July 24, 2018

V. OLD BUSINESSA) Ordinance Amending Chapter 33 of the Ro]la City Code Pertaining to the Police Personnel

Board — (City Administrator John Butz) — Final ReadingB) Ordinance Approving Personnel Rules and Regulations Update —

(Finance Director Steffanie Rogers)— First Reading

VI. NEW BUSINESSA) Ordinance Changing Name of Part of Eagleson Drive to Silverstone Drive —

City Planner James Shields) — First ReadingB) Motion Appointing Employer Delegate for the Annual LAGERS Meeting —

(City’ Administrator John Butz) — MotionC) Ordinance Amending Sec. 4-4 of the Code — Purchase/Possession of Alcohol by a

Minor — (Police Chief Sean Fagan) — First ReadingD) Review Certificate of Substantial Completion — Westside Market Place —

(City Administrator John Butz) — Discussion/No Action

VII. CLAIMS and/or FISCAL TRANSACTIONSA) Motion Awarding Health thsurance Excess Coverage —

(Finance Director Steffanie Rogers)— Motion

VIII. CITIZEN COMMUNICATIONA) Open Citizen Communication

IX. MAYOR/CITY COUNCIL COMMENTSA) Resolution Supporting Missouri Proposition D Pertaining to Fuel Tax - MotionB) Motion Appointing Councilman Daniel Jones to the Refuse Review Committee — MotionC) Motion Reappotnting Mr. Ken Kwantes and Mr. Larry Thomas to the Parks Advisory

Commission (June 2021)— MotionX. COMMENTS FOR THE GOOD OF THE ORDER

XI. CLOSED SESSIONNone. — Held before meeting at 5:30 p.m. — Please see above.

XII. ADJOURNMENT

ROLLA CITY COUNCIL MEETING MINUTESMONDAY, AUGUST 6, 2018; 6:30 P.M.ROLLA CITY HALL COUNCIL CHAMBERS901 NORTH ELM STREET

Presiding: Mayor Lotus J. Magdits, IV

Council Members in Attendance: Jonathan Hines. Daniel Jones. Ann Murphey.Matthew Crowell. Jacob Rohter, David Schott. Jody Eberly. John Meusch, Jim Williams.Brian Woolley, and Steven Jung

Council Members Absent: Tiffany Henry

Department Directors in Attendance: Interim Community Development Director SteveFlowers. Environmental Services Director Brady Wilson, Police Chief Sean Fagan,Finance Director Steffanie Rogers, Public Works Director Steve Hargis, Parks andRecreation Director Floyd Jernigan, and Fire Chief Ron Smith

Other City Officials in Attendance: City Administrator John Butz. City Planner JamesShields. City Engineer Darin Pryor. Assistant Fire Chief Jeff Breen. City CounselorLance Thurman. and City Clerk Carol Daniels

Mayor N4agdits asked a member of the Rolla Ministerial Alliance to give the invocation.

Following the invocation Mayor Magdits called the meeting to order at approximately6:30 pm. asked Councilman Steven Jung to lead in the Pledge of Allegiance.

I. CONSENT AGENDA

A motion was made by Williams and seconded by Woollev to approve the consentagenda as submitted. A voice vote on the motion showed eleven ayes. zero nays, and oneabsent. Motion carried. The consent agenda consisted of the following:

(A) Approval of the Rolla City Council Minutes for the following:

I) City Council Meeting — July 2, 20182) City Council Closed Session Meeting — July 2, 20183) City Council Meeting

— July 16, 2018

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COUNCIL MEETING MINUTESAUGUST 6,2018PAGE 2

II. PUBLIC HEARINGS (continued)

(A Ordinance Authorizing the Mayor to Execute an Asset Purchase Agreementwith Arneren Transmission Company of Illinois: Rolla Municipal Utilities (RMU)General Manager Rodney Bourne echoed his comments from the July 16, 2018, Councilmeeting regarding the proposed sale of RMU ‘s 138kV transmission assets to Arneren.

Following Mr, Bourne’s comments, Mayor Magdits opened the public hearing to anyonewishing to address the Council regarding the proposed sale of RMU’s 138kVtransmission assets to Ameren.

Mr. Gary Hicks, 506 Cheswick Court, Rolla, Missouri, said it sounds like a great deal forRolla. He asked why Ameren would want to assume such a risk.

Mr. Bourne responded that Ameren is interested in doing a larger project. They are ableto roll this project into their FERC (Federal Energy Regulatory Commission) tariffs andwill be able to achieve a return on their investments.

No one else present addressed the Council. Mayor Magdits closed the public hearing.

City Counselor Lance Thurman read the thllowing proposed ordinance for its finalreading, by title. ORDINANCE NO, 4429: AN ORDINANCE AUTHORIZING THEMAYOR OF THE CITY OF ROLLA. MISSOURI TO EXECUTE AN ASSETPURCHASE AGREEMENT AND ANCILLARY AGREEMENTS NECESSARY TOCOMPLETE THE TRANSACTION, BY AND BETWEEN THE CITY OF ROLLA,MISSOURI, ACTING BY AND THROUGH ITS BOARD OF PUBLIC WORKS(“SELLER”), AND AMEREN TRANSMISSION COMPANY OF ILLINOIS(“BUYER”). A motion was made by Williams and seconded by Jung to approve theproposed ordinance. A roll call vote on the motion showed the following: Ayes;Woolley, Murphey, WilLiams, Hines, Rohter, Meusch, Jones, Eberly, Crowell, Schott,and Jung. Nays: None. Absent; Henry. Motion carried.

Ill. ACKNOVLEDGEMENTS AND SPECIAL PRESENTATIONS

(A) Review of Senior Center Project: Mr. Greg Stratman indicated that Mayor Magditsand City Administrator Butz asked Ms. Joanne Zap and him to come to this meeting andfollow up on the previous presentation reiterating the senior center project information.He also introduced Ms. Zelda Shelton with the ABLE Commission and Ms. Carol Greenwho is on the Nutrition Site Board.

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Iii. ACKNOWLEDGEMENTS AND SPECIAL PRESENTATIONS (continued)

(A) Review of Senior Center Project (continued): Mr. Stratman said this effort startedin April 2016 when it was recognized the ABLE Commission and the Nutrition Siteneeded to relocate. Neither had facilities that were conducive for what they tried to dofor our senior citizens. Ms. Stratman noted that by the year 2020, 25% of the residents ofPhelps County would be categorized as senior citizens.

Mr. Stratman said lie and Ms. Zap are here to primarily talk about the site where theHolloway House now sits. He told the Council they have spent the last two years drivingaround Rolla. talking to people, pondering and investigating some sites, and found noexisting structure that was going to be adequate or financially feasible. Mr. Stratman saidthe Holloway House site, where seniors are already going. is the perfect site. Hereminded the Council that their status is in a holding pattern until a location isdetermined. Much of the pursuit of funding requires a site being identified. Mr.Stratman said their proposal is to build on the Holloway House site with the probablerazing of the structure.

After Council discussion, Mayor Magdits asked the Council to at least give Mr. Stratmanand Ms. Zap their blessing to allow them to make the grant application.

A motion was made by Woolley seconded by Jones to authorize Mr. Stratnian and Ms.Zap to make the grant application for the Holloway House location. A voice vote on themotion showed eleven ayes. zero nays, and one absent. Motion carried.

(8) The Mission Update: Ms. Ashley Brooks, Executive Director of The Mission. saidshe is here to share some information about their organization, since most people are notfamiliar with The Mission. She said The Mission offers three meals, six days a week,overnight stays during the winter, a free laundromat, shower, and offers referrals tooutside resources. Ms. Brooks continued by providing a brief history of The Mission.She thanked the Council and the City for their support.

Ms. Brooks also noted that a focus group would be held on September 27, 2018, at10 a.ni., which is to get an idea of how homelessness affects the agencies, City’. PoliceDepartment, business owners. etc.

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III. ACKNOWLEDGEMENTS AND SPECIAL PRESENTATIONS (continued)

(B) The Mission Update (continued): On behalf of the Council, Councilman DanielJones told Ms. Brooks that some of the Council members would be serving a meal to TheMission on August 18.

IV. REPORT OF MAYOR and COUNCIL/REPORTS OF BOARDS ANDCOMMISSIONS/CITY DEPARTMENTS

Mayor Magdits referred the Council to (A) the June 2018, Environmental ServicesDepartment Monthly Report; (B) the June 2018, Police Department Monthly Report: (C)the June 2018, Animal Control Division Monthly’ Report; (D) the July 10, 2018.Unapproved Planning & Zoning Commission Meeting Minutes; (E) the July 31 2018,Development Review Committee (DRC) Meeting Minutes; (F) the June 2018 CentreFinancial Analysis; (G) the June 2018, Park Financial Analysis; (H) the April 25, 2018,Park Advisory Commission Meeting Minutes; (I) the June 2018 Building Codes DivisionMonthly Report; and (J) the June 2018 Municipal Court Report.

V. OLD BUSINESS

(A) Ordinance Calling for Special Bond Election - Sewerage System RevenueBonds: City Administrator John Butz said the City has been in a voluntary complianceagreement (\TCA) with the Department of Natural Resources (DNR) for several years inan effort to bring the City’s treatment plants up to interpretations and standards by theEnvironmental Protection Agency (EPA). The City is looking at a significant revenuebond issue of about 525 - S27 million on the November 2018 ballot. Mr. Butz stated thefocus is on the wet weather fill treatment of all the flow, In anticipation of theNovember election, Mr. Butz stated the City needs to be making a campaign. He notedthe City has been working with Mr. Todd Goffoy with Piper Jaffray for about six to eightmonths. He turned the floor over to Mr. Goffoy who briefly explained the services of thefinancial advisor in this capacity and what the State Revolving Loan Fund (SRF) programlooks like and the advantage of it over traditional revenue bond financing.

City Counselor Lance Thurman read the following proposed ordinance for its finalreading. by title. ORDINANCE NO. 4430: AN ORDINANCE CALLING A SPECIALBOND ELECTION IN THE CITY OF ROLLA. MISSOURI, FOR THE PURPOSE OF

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V. OLD BUSINESS (continued)

(A) Ordinance Calling for Special Bond Election - Sewerage System Revenue Bonds(continued): SUBMITTING TO THE QUALIFIED VOTERS OF SAID CITY THEFOLLOWING PROPOSITION, TO-WIT: SHALL THE CITY OF ROLLA,MISSOURI, ISSUE ITS SEWERAGE SYSTEM REVENUE BONDS IN THEAMOUNT OF 527,750,000 FOR THE PURPOSE OF EXTENDING ANDIMPROVING THE SEWERAGE SYSTEM OF SAID CITY, INCLUDINGIMPROVEMENTS TO THE SYSTEM’S WASTEWATER TREATMENT PLANTS,THE COST OF OPERATION AND MAINTENANCE OF SAID SEWERAGESYSTEM AND THE PRINCIPAL OF AND INTEREST ON THE SEWERAGESYSTEM REVENUE BONDS TO BE PAYABLE SOLELY FROM THE REVENUESDERIVED BY SAID CITY FROM THE OPERATION OF ITS SEWERAGE SYSTEM;DESIGNATING THE TIME OF HOLDING SAID ELECTION; PRESCRIBING THEFORM OF NOTICE OF SAID ELECTION AND THE FORM OF BALLOT TO BEUSED THEREAT; AUTHORIZING THE CITY CLERK TO GIVE NOTICE OF SAIDELECTION; AND DECLARING THE INTENT OF THE CITY TO REIMBURSEITSELF FOR CERTAIN CAPITAL EXPENDITURES [N CONNECTION WITHIMPROVEMENTS TO THE CITY’S SEWERAGE SYSTEM. A motion was made byWilliams and seconded by Jung to approve the proposed ordinance, A roll call vote onthe motion showed the following: Ayes; Meusch, Schott. Jung. Hines, Woolley,Murphey. Crowell. Jones. Eberly. and Williams. Nays: None. Abstention: Rohter.Absent; Henry, Motion carried. The ordinance passed. Councilman Rohter noted he isemployed by the Department of Natural Resources (DNR).

(B) Ordinance Rezoning a 0.99-acre Portion of Tract A of the Joyner EstatesSubdivision (aka 1335 Thomas Drive) from Rural Residential District (R-R) toSingle-Family District (R-1) (MoutraO: City Planner James Shields announced thatmore information on the following three cases might be obtained in the agenda packets.which are located on the City’s website. Additionally, the past Council meetings may beviewed on the Channel 16 website.

City Planner James Shields noted the subject parcels are located approximately 1,000 feetnortheast of the intersection of Rolla Street and Little Oaks Road. The applicants areNorman A. and Dora E. Moutray and Dr. Ginger D. Koller and Paul A. Joyner. Mr.Shields said the Joyner’s plan to convey about one acre to the Moutrays. He said the lotreconfiguration is being proposed with the rezoning, which is needed in order for theMoutray’s fttture lots to meet minimum lot width requirements. Mr. Shields reported the

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(B) Ordinance Rezoning a 0.99-acre Portion of Tract A of the Joyner EstatesSubdivision (aka 1335 Thomas Drive) from Rural Residential District (R-R) toSingle-Family District (R-1) (Moutray) (continued): Planning and Zoning Commissionrecommend the approval of the proposal with the following condition: “A condition ofthe approval of this ordinance is that a recorded deed conveyancing the above-describedproperty to Nonnan A. & Dora E. Moutray shall be submitted to the CommunityDevelopment Department within 60 days of the approval of this ordinance, a point intime aficr which this ordinance will become null and void if no such deed is submitted.”

City Counselor Lance Thurman read the following proposed ordinance for its finalreading. by title. ORDINANCE NO. 443L AN ORDINANCE THAT REZONES A0.99-ACRE PORTION OF TRACT A OF THE JOYNER ESTATES SUBDIVISION.WHICH IS ALSO KNOWN AS 1335 THOMAS DRIVE. FROM THE RURALRESIDENTIAL DISTRICT (R-R) TO THE SINGLE-FAMILY DISTRICT (R-l).(MOUTRAY). A motion was made by Williams and seconded by Jung to approve theproposed ordinance. A roll call vote on the motion showed the following: Ayes: Rohter,Crowell. Murphey. Schott, Hines. Jung, WooHey. Jones. Eberlv. Williams. and Meusch.Nays None. Absent: Henry. Motion carried. The ordinance passed.

(C) Ordinance Reconfiguring the Boundary Lines of Four Deeded Parcels Locatedin Joyner Estates Subdivision and the Wild Horse Run Plat No. 1 Subdivision(Moutray): City Planner James Shields mcntioned the location of the subject parcelsand the owners are the same as the previous case. He said the lot reconfiguration is howthe property will be conveyed. He noted the Planning and zoning Commissionrecommend approval with the same condition as stated in the previous rezoning item.

City Counselor Lance Thurman read the following proposed ordinance for its finalreading, by title. ORDINANCE NO. 4432: AN ORDINANCE TO, THROUGH THESUBDIVISION PROCESS, RECONFIGURE THE BOUNDARY LINES OF THEFOUR DEEDED PARCELS, ONE OF WHICH IS LOCATED IN JOYNER ESTATESSUBDIVISION AND TWO OF WHICH ARE WITHIN THE WILD HORSE RUNPLAT NO. I SUBDIVISION, THAT ARE IDENTIFIED BY THEIR PHELPSCOUNTY ASSESSOR ACCOUNT NUMBERS OF 10954.01, 10654.47, 10954.20,AND 10954.19. (MOUTRAY). A motion was made by Williams and seconded by Jungto approve the proposed ordinance. A roll call vote on the motion showed the following:

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(C) Ordinance Reconfipurin2 the Boundary Lines of Four Deeded Parcels Locatedin Joyner Estates Subdivision and the Wild Horse Run Plat No. I Subdivision(Moutray) (continued): Ayes; Jones, Williams, Jung, Hines, Woolley, Murphey,Crowell, Meusch, Rohter, Eberly, and Schott. Nays; None. Absent; Henry. Motioncarried. The ordinance passed.

(D) Ordinance Consolidating Lots 2 and 3 & North 35 Feet of Lot 4 of Block 5,Frisco Subdivision (Equinox): City Planner James Shields noted the subject parcels arelocated about 400 feet southwest of the intersection of Holloway and Eighteenth Streets,about 600 feet southwest of Truman Elementary School. The applicant is SpringProperties. LLC, and Barbara Wilkins is the registered agent of the [[C. Mr. Shieldspointed out the lots are current’y vacant and do not meet minimum lot size. If theconsolidation of the lots were approved, the ftnure lot would be about 12,600 square feet.He told the Council the property is currently zoned R-3 (Multi-Family District) whichwould allow for up to five units.

City Counselor Lance Thurman read the following proposed ordinance for its finalreading, by title, ORDINANCE NO. 4433: AN ORDINANCE TO, THROUGH THESUBDIVISION PROCESS, CONSOLIDATE LOT 2, LOT 3, AND THE NORTH 35FEET OF LOT 4 OF BLOCK 5 OF THE FRISCO SUBDIVISION INTO ONE 0.29-ACRE LOT. (EQUINOX). A motion was made by Williams and seconded by Jung toapprove the proposed ordinance. A roll call vote on the motion showed the following:Ayes; Woolley, Murphey, Williams, Hines, Jung, Meusch, Rohter, Eberly, Crowell,Schott, and Jones. Nays; None. Absent; Henry. Motion carried. The ordinance passed.

Councilman Schott mentioned he has had some people talk to him about the fact there arestill a lot of single-family homes. There have been comments where a three or four storybuilding might be constructed next to a single-family home. Mr. Schott asked ifCommunity Development has thought about looking into especially the differencebetween R-2 (Two Family District) and R-3 (Multi-Family District) in terms of R-2(Two Family District) having duplexes and R-3 (Multi-Family District) having more.

Mayor Magdits mentioned this has been on on-going issue and the Council has discussedparking many times. At that time. the Council was approached about looking at this areaand calling it the University District (more flexibility in the zoning) and at

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COUNCIL MEETING MINUTESAUGUST 6, 2018PAGES


(D) Ordinance Consolidating Lots 2 and 3 & North 35 Feet of Lot 4 of Block 5,Frisco Subdivision (Equinox) (continued): least two Council members showed nointerest in it. Before staff is asked to consider this again, Mayor Magdits asked theCouncil to give the matter some thought recognizing it is an area of transition, it bordersthe University. and that more likely presents a certain type of housing over time.

(E) Ordinance Amending Section 27-89 of the Rolla City Code Pertaining to StopIntersections: City Engineer Darin Pryor asked the Council to consider the final readingof an ordinance that would amend certain stop/yield intersections and bring them incompliance with the changes in the field.

City Counselor Lance Thurman read the following proposed ordinance for its finalreading, by title. ORDINANCE NO. 4434: AN ORDINANCE AMENDING SECTION27-89 OF THE GENERAL ORDINANCES OF THE CITY OF ROLLA, MISSOURI,KNOWN AS THE CODE OF THE CITY OF ROLLA, MISSOURI, PERTAINING TOSTOP INTERSECTIONS. A motion was made by Williams and seconded by Eberly toapprove the proposed ordinance. A roll call vote on the motion showed the following:Ayes; Crowell, Schott, Jung, Hines, Jones, Murphey, Williams, Meusch, Rohter, Eberly,and Woolley. Nays; None. Absent; Henry. Motion carried. The ordinance passed.

VI. NEW BUSINESS

None.

VII. CLAIMS and/or FISCAL TRANSACTIONS

(A) Motion Awarding Bid for 2018 Phase II Asphalt Improvements, Project 475;and an Ordinance Authorizing the Mayor to Enter into An Agreement with PierceAsphalt, LLC for Same: City Engineer Darin Pryor explained bids were received for

the 2018 Phase II asphalt improvements and three bids were received. Staff isrecommending the hid be awarded to the low bidder, Pierce Asphalt, LLC, Rolla.Missouri, for S 117.292.86. Mr. Pryor noted this phase would pave the driving lanes ofKingshighway, Tater Patch parking lot, Sunset Inn parking lot, and the Chamber of

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VII. CLAIMS and/or FISCAL TRANSACTIONS (continued)

(A) Motion Awarding Bid for 2018 Phase II Asphalt Improvements, Project 475;and an Ordinance Authorizing the l’Iayor to Enter into An Agreement with PierceAsphalt. LLC for Same (continued): Commerce entrance. A motion was made byWilliams and seconded by Meusch to award the bid for Project 475. 2018 Phase IIAsphalt Improvements to Pierce Asphalt LLC. Rolla, Missouri. for S 117.292.86. A voicevote on the motion showed eleven ayes, zero nays, and one absent. Motion carried.

City Counselor Lance Thurman read the following proposed ordinance for its firstreading, by title. ORDINANCE: AN ORDINANCE AUTHORIZING THE MAYOROF THE CITY OF ROLLA, MISSOURI TO EXECUTE ON BEHALF OF THE CITYOF ROLLA, MISSOURI A CERTAIN AGREEMENT BETWEEN THE CITY OFROLLA. MISSOURI AND PIERCE ASPHALT. LLC, FOR 2018 PHASE II ASPHALTIMPRO\IEMENTS, PROJECT #475.

(B) Resolution Awarding Fire Truck Financing Bids: Finance Director SteffanieRogers reported that on July 30, 2018, financing bids for the purchase of a ladder truckwere opened and seven bids were received. She informed the Council the City would hefinancing $1.25 million dollars for the fire truck and attached equipment. Staff isrecommending the financing bid be awarded to US Bank for a twelve-year period at aninterest rate of 3.53% for an annual payment of S 129,583.43. Ms. Rogers indicatedS 130,000 was budgeted for this purchase.

City Counselor Lance Thurman read the following proposed resolution for one reading,by title. RESOLUTION NO. 1930: A RESOLUTION AWARDING THE FINANCINGOF A FIRE LADDER TRUCK AND EQUIPMENT TO US BANK AND AUTHORIZEPREPARATION OF LEASE DOCUMENTS. A motion was made by Williams andseconded by Schott to approve the proposed resolution. A voice vote on the motionshowed ten ayes, zero nays, and one abstention by Meusch (employed by US Bank).Absent: Henry. Motion carried. The resolution passed.

VILE. CETIZEN COMMUNICATION

(A) Mr. Lorenzo Farnham — Derelict Buildings: Mr. Lorenzo Farnhain. 21Stephendale, Rofla, Missouri, addressed the Council concerning the three buildingsflanking Highway 72 just east of Highway 63. He said these buildings are eyesores, have

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VIII. CITIZEN COMMUNICATION (continued)

(A) Mr. Lorenzo Farnharn — Derelict Buildings (continued): been derelict for overten years, and cover about two to two and one-half acres, are an attractive nuisance, andlower property values. Mr. Farnham asked what the City plans to do about them.

City Administrator John Butz noted that these have been nuisance buildings for a longtime and the Council has debatcd this matter for a long time. He explained the City triedto force a TIF (Tax Increment Financing) project over it and, at one point, the City triedto gain access to the property for purposes of doing environmental testing and the courtscame back and said the City did not have the right. Mr. Butz stated the Council coulddeclare the buildings to be dangerous and order them to be demolished, which would goas a lien on the property. The estimated costs would he in the hundreds of thousands ofdollars. the City’s goal has been to work with the property owner to do something withit. The City is trying to do something mutually because the idea of the City doing ademolition, putting a lien on the property and taking years before the costs are recoveredis not an easy thing for the City do.

Mr. Farnham also addressed the Council concerning the Rolla Animal Shelter. He toldthe Council he volunteers at the shelter helping with the administrative functions so thedevoted workers can remove dead animals off the street. pickup abused, neglected.diseased animals and restore them to health. Mr. Farnham said he has watched theworkers agonize over the fate of animals in their care. Yet, they work in an environmentmost would not tolerate in your own professional and private lives. He noted the buildingis deteriorating, and has reached a point where something has to be done. Mr. Famhamasked how the City could possibly know the shelter is going to cost 51.5 million unlessthe City has plans or designs.

Mayor Magdits stated the reality is we need to raise a suitable about of money. Aconsultant was hired about six years ago and gave the City a sense of what it takes tobuild and operate a shelter, which is extremely expensive. Mayor Magdits noted it isexpensive because in some ways these facilities are regulated as they are a health carefacility! for a human being. Mayor Magdits recalled the City targeted about S2 million tonot only build the facility but to have some escrow to further operate it. That amount hasbeen scaled down to about 51.5 million. He told Mr. Farnham the City does not have afinal plan because we have to get closer to the S 1.5 million.

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VIII. CITIZEN COMMUNICATION (continued)

(A) Mr. Lorenzo Farnham — Derelict Buildings (continued):Mr. Farnharn said it ishis observation in government, and is not pointed at any municipal group at all, that whengovernment wants to do something. there are funds and when they do not want to do it.there is no money.

(B) Open Citizen Communication: No one else present addressed the Council.

IX. MAYORJCITY COUNCIL COMMENTS

(A) Election: Councilman Jim Williams encouraged everyone to exercise their right tovote in tomorrow’ election.

(B) Speeders: Councilman Daniel Jones noted he had received calls from constituentsabout speeders on Holloway Street, He thanked Police Chief Fagan, Public WorksDirector Hargis, and City Administrator Butz for looking into this matter.

(C) SplashZone: Councilman Jones told the Council that he and his family go toSplashZone about every day when it is hot. F-fe expressed his appreciation to theSplashZone employees.

X. COMMENTS FOR THE GOOD OF THE ORDER

N one.

XI. CLOSED SESSION

A motion was made by Hines and seconded by Meusch to adjourn into closed sessionpursuant to RSMo. 610.021 to discuss real estate and contract negotiations. A roll callvote on the motion showed the following: Ayes: Eherlv, Woolley, Murphey. Williams.Hines. Jung. Meusch. Jones. Crowell. Schott, and Rohter. Nays: None. Absent; Henry.Motion carried.

The Counc]1 adjourned into closed session at approximately 7:55 pin.

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XII. CLOSED SESSION ACTION

The Council reconvened into open session at approximately 9:18 p.m.

City Counselor Lance Thurman reported that during closed session the Council discussedcontract negotiations and real estate, but no final action was taken.

XIII. ADJOURNMENT

Having no further business, the meeting adjourned at 9:19 p.m.

Minutes respectfully submitted by City Clerk Carol Daniels.

CITY CLERK MAYOR

AUGUST 6,2018

ROLLA CITY COUNCIL MEETING MINUTESMONDAY, AUGUST 20, 2018; 6:30 P.M.ROLLA CITY HALL COUNCIL CHAMBERS901 NORTH ELM STREET

Presiding: Mayor Louis J. Magdits, IV

Council Members in Attendance: Jonathan i-lines, Daniel Jones. Ann Murphey.Matthew Crowell, Jacob Rohier, David Schott, Jody Eberly, John Meusch, Jim Williams,Steven Jung, and Tiffany Henry

Council Members Absent: Brian Woolley

Department Directors in Attendance: rnterim Community Development Director SteveFlowers, Parks and Recreation Director Floyd Jernigan, Police Chief Sean Fagan. PublicWorks Director Steve Hargis, Finance Director Steffanie Rogers. Environmental ServicesDirector Brady Wilson, and Fire Chief Ron Smith

Other City Officials in Attendance: City Administrator John Butz, City Planner JamesShields, City Engineer Darin Pryor, City Counselor Lance Thurman, and City ClerkCarol Daniels

Others in Attendance: Rolla Municipal Utilities General Manager Rodney Bourne

A member of the Rolla Ministerial Alliance gavc the invocation.

Following the invocation Mayor Magdits called the meeting to order at approximately6:31 p.m. asked Councilman Daniel Jones to lead in the Pledge of Allegiance.

I. PUBLIC HEARINGS

(A) Ordinance Setting the 2018 Tax Rate: Finance Director Steffanie Rogers asked theCouncil to consider setting the 2018 tax rate. She said the 2018 tax rate is calculated tobe 50.7649 per SlOO valuation, which is a 50.0035 increase over the 2017 tax rate. Ms.Rogers said it is estimated the General Fund would increase by approximately $64,849,the Library Fund would increase by $27,140, and the Park Fund would increase by$15,859. She asked the Council to consider both readings of the proposed ordinance atthis meeting since the rate must be certified to the County Clerk’s Office by September 1.

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I. PUBLIC HEARINGS (continued)

(A) Ordinance Setting the 2018 Tax Rate (continued): Mayor Magdits opened thepublic hearing to anyone wishing to address the Council concerning the proposed 2018-tax rate. No one present responded. Mayor Magdits closed the public hearing.

City Counselor Lance Thurman read thc following proposed ordinance for its firstreading, by title. ORDINANCE NO. 4435: AN ORDINANCE FIXING THE TAXLEVY FOR GENERAL REVENUE, LIBRARY AND PARK BY THE CITY OFROLLA, MISSOURI, FOR THE YEAR 2018. A motion was made by Eberly andseconded by Williams to suspend the rules and that the ordinance be read for its finalreading, by title. A voice vote on the motion showed eleven ayes, zero nays, and oneabsent. Motion carried. Mr. Thurman then read the proposed ordinance for its finalreading. by title. A motion was made by Williams and seconded by Jung to approve theproposed ordinance. A roll call vote on the motion showed the following: Ayes;Williams, Jones. Jung. Schott. Murphey, Henry, Crowell. Meusch, Rohter. Eberly. andHines. Nays; None. Absent; Woolley. Motion carried. The ordinance passed.

(B) Resolution Approving Major Subdivision Preliminary flat of St. Maria’sTatandra (St. Maria’s Tatandra): City Planner James Shields explained the subjectproperty is located approximately 250 feet north of the intersection of Liberty Drive andMcCutchen Drive. He said the applicant is St. Maria’s LLC and Mr. Mike Woessner isthe registered agent. The property was recently annexed and zoned R-3 (Multi-FamilyDistrict) and a development agreement associated with the development was approved.Usually with a major subdivision, the reason there is a preliminary plat is that more timeis given to revise the development plan. Mr. Shields continued by commending on thevariances approved by the Planning and Zoning Commission as outlined in the subjectresolution. Apart from one “no” vote, the majority of the Planning and ZoningCommission voted to grant the proposed vartances, with two conditions.

Council discussion followed concerning whether the variances should first be consideredby the Board of Adjustment. Councilman Crowell stated that if it is called a “variance”and we are not backing down from it. then he has a problem with it and believes it shouldgo to the Board of Adjustment first before going to the Planning and ZoningCommission.

Mayor Magdits opened the public hearing to anyone wishing to address the Councilconcerning the subject resolution.

AUGUST 20, 2018

I 4IL[


1. PUBLIC HEARINGS (continued)

(B) Resolution Approving Major Subdivision Preliminary Plat of St. Maria’sTatandra (St. Maria’s Tatandra): Mr. Cameron Schweiss with Archer-ElginEngineering, 310 B. 6h Street, Rolla, Missouri, and the surveyor/engineer on the subjectproject addressed the Council. He said he wished to explain the ordinance in questionand their interpretation of it. Speaking directly to the authority of the Planning andZoning Commission, Mr. Schweiss read from Section 42-24 of the Code “theCommission may approve a variance from the provisions of this article where it finds thatan undue hardship or practical difficulty Re noted the Planning and Zoning’s abilityto grant variances includes relative to lot dimension and arrangement, street location,alignment, the location and alignment of easements, buildings lines, and some morestandards. The Planning and Zoning Commission’s authority to grant variances is in thelist of those items. Mr. Schweiss pointed out that later in the Code it stipulates areaswhere the Planning and Zoning Commission cannot grant a variance then those itemsmust go to the Board of Adjustment for approval. Mr. Schweiss said they are asking forthree variances to the City’s ordinances as Mr. Shields mentioned in order to moveforward with the final plat.

No one else present addressed the Council concerning the subject resolution. MayorMagdits closed the public hearing.

City Counselor Lance Thurman advised that what is being requested tonight is not thesame variance as is taken to the Board of Adjustment, although they are both called“variance.”

City Administrator John Butz referred Council to Section 42-24.2 of the City Code,which makes it very clear the Planning and Zoning Commission has the authority to grantvariances. The only reference, which ties it to the Board of Adjustment, is the underlinedsections in Section 42-24, which is the general categories of variances, and then you workdown into the details of the ordinance as to how to execute. Mr. Butz said he does notsee anything wrong with the Council approving the resolution for the preliminary plat.He said it makes sense for the Council to process a change to Chapter 42 to pull out thereference to the Board of Adjustment because it does not make any sense at all to gothrough the Board of Adjustment and then take the action to the Planning and ZoningCommission to grant its variance request. He commented that it is also not statutory.

AUGUST 20, 2018



(B) Resolution Approving Major Subdivision Preliminary Phil of St. Maria’sTatandra (St. Maria’s Tatandra) (continued): City Counselor Lance Thurman readthe following proposed resolution for one reading, by title. RESOLUTION NO. 1931:A RESOLUTION TO APPROVE THE MAJOR SUBDIVISION PRELIMINARY PLATOF ST. MARIA’S TATANDRA, WHICH IS A PLAT THAT DIVIDES ANAPPROXIMATELY 42-ACRE TRACT OF LAND THAT IS IDENTIFIED BY THEPHELPS COUNTY ASSESSOR’S ACCOUNT NUMBER OF 12081, INTO 58 LOTSAND 4 OUTLOTS. (ST. MARIA’S TATANDRA). A motion was made by Hines andseconded by Meusch to approve the proposed resolution. A hand count on the motionshowed eight ayes, three nays, and one absent. Motion carried. The resolution passed.

City Administrator John Butz asked the Council if it is comfortable looking at what legal,text change is acceptable and run it back through Planning and Zoning.

Mayor Magdits noted that all of the years he has been on the Council he does notremember the Council approving a preliminary plat. He asked staff to look into thepreliminary plat approval process as weLl.

(C) Ordinance Amending Chapter 42 of the Code Pertaining to Use of Rights-of-Way Located within Zoning District (Zoned ROW Uses): City Planner James Shieldsindicated staff recommends the City draft an entirely new official zoning map that locatesany section of right-of-way that is within 250 feet of an existing residential zoning districtin the Single Family Zoning District (R-l). The percentage of right of way being zonedR-l (Single Family District) is similar to the percentage of land zoned residential inRolla. Mr. Shields said this is being proposed to address the numerous changes in lawthat affect the use of the right-of-way. The most recent change will further affect the useof the City’s right-of-way in certain areas on August 28, which is why staff is asking forthe first and final readings of the subject ordinance at this meeting. Mr. Shields reportedthe Planning and Zoning Commission unanimously voted to recommend approval of thisproposal.

Following some discussion, Mayor Magdits opened the public hearing to anyone wishingto address the Council concerning the proposed ordinance. No one present responded.Mayor Magdits closed the public hearing.

AUGUST 20, 2018



(C) Ordinance Amending Chapter 42 of the Code Pertaining to Use of Rights-of-Way Located within Zoning District (Zoned ROW Uses) (continued): CityCounselor Lance Thurman read the following proposed ordinance for its first reading, bytitle, A motion was made by Hines and seconded by Jung to suspend the rules and thatthe ordinance be read for its final reading, by title. A voice vote on the motion showedeleven ayes. zero nays, and one absent. Motion earned. Mr. Thurman then read theproposed ordinance for its final reading. by title. ORDINANCE NO. 4436: ANORDINANCE AMENDING SECTION 42-142, GENERAL PROVISIONS, OFDIVISION 1 OF ARTICLE III OF CHAPTER 42, WHICH IS KNOWN AS THEROLLA PLANNING AND ZONING CODE. BY ADDING LANGUAGE THATPERTAINS TO THE USE OF RIGHTS-OF-WAY THAT ARE LOCATED WITHIN AZONING DISTRICT. (ZONED ROW USES). A motion was made by Williams andseconded by Jung to approve the proposed ordinance. A roll call vote on the motionshowed the following: Ayes; Henry, Muhy, Williams, Hines, Rohter, Meusch, Jones,Eberly, Crowell, Schott, and Jung. Nays; None. Absent; Woolley. Motion carried. Theordinance passed.

(D) Ordinance Desinatinp Sections of the City’s Rights-of-Vays a Single FamilyZoning District (R-L) (Zone ROW R-1): City Planner James Shields explained thesubject ordinance would zone all right-of-way that is located within 250 feet of anexisting residential zoning district to the Single Family Zoning District (R-l ). Theproject description is the same as in Item IC.. above. He reported the Planning andZoning Commission unanimously voted to recommend approval of this proposal. Mr.Shields said staff is recommending the first and final readings of the subject ordinance atthis meeting.

Mayor Magdits opened the public hearing to anyone wishing to address the Councilconcerning the proposed ordinance.

Mr. Matt Pritchard with AT&T Missouri, 101 West High Street, Jefferson City, Missouri,read a portion of House Bill 1991, which was passed by legislation this year. He saidAT&T worked with the Missouri Municipal League (MML) and other utilities across thestate to draft this legislation. Mr. Pritchard said the language gets a “little bit fuzzy”because the residential area must be zoned by August 28. He said the 250-foot buffer isan issue because AT&T is going to overlap commercial property with residential zoning

AUGUST 20, 2018

rA- 7.



(D) Ordinance Designating Sections of the City’s Rights-of-Ways a Single FamilyZoning District (R-1) (Zone ROW R-1) (continued): on the right-of-way. Mr.Pritchard noted AT&T has a building located at Highway 72 and Highway 63. Wewanted to make sure there is some residential property that would not affect our zoning.Mr. Pritchard suggested zoning the right-of-way with what the property is zoned. Itcleans up the pennit process and does not muddy it as much.

No one else present addressed the Council Mayor Magdits closed the public hearing.

City Counselor Lance Thurman read the following proposed ordinance for its firstreading. by title. A motion was made by Williams and seconded by Jones to suspend therules and that the ordinance be read for its final reading, by title. A voice vote on themotion showed eleven ayes, zero nays, and one absent. Motion carried. Mr. Thurmanthen read the proposed ordinance for its final reading, by title. ORDINANCE NO. 4437:AN ORDINANCE DESIGNATING SECTIONS OF THE CITY OF ROLLA’SRIGHTS-OF-WAY AS THE SINGLE-FAMILY (ZONING) DISTRICT (R-l) BYADOPTING THE ATTACHED VERSION OF THE OFFICIAL ZONING MAP. (ZoneROW R-I). A motion was made by Williams and seconded by Muihcy to approve theppposed ordinance. A roll call vote on the motion showed the following: Ayes:iMeusch. Schott. Jung. Hines. Murphey, Henry. Crowell, Rohter, Jones. Eherlv. andWilliams. Nays: None. Absent; Woolley. Motion carried. The ordinance passed.

11. SPECIAL PRESENTATIONS

(A) Missouri Department of Conservation Tree City USA: Mr. Russell Hinnah.Community Forestry Program Supervisor with the Missouri Department of Conservation(MDC). Jefferson City, Missouri. stated he recently met Councilmen Dave Schott andDaniel Jones at a conference in Columbia and they asked him to speak with the RollaCity Council about the Tree City USA program. He explained the Tree City USAprogram is a national recognition program administered by the Arbor Day Foundationand supported by the National Association of State Foresters and the U.S. Forest Service.The MDC helps administer the program on a statewide level. Mr. Hinnah reported that inMissouri 104 cities are designated as a Tree City USA. He said these cities must meetfour key standards to become designated Tree City USA. Mr. Hinnah outlined thestandards and entertained questions from the Council.

AUGUST 20, 2018


II. SPECIAL PRESENTATIONS (continued)

(B) Rolla Municipal Utilities (RMU) FY 2019 Budget Review and FY 2018 ThirdOuarter Report (continued): RMU General Manager Rodney Bourne provided anoverview of RMU’s 2018 Third Quarter Report and FY 2019 proposed budget.Additionally, he reported on some proposed rate changes.

ILL. OLD BUSINESS

(A) Ordinance Authorizing the Mayor to Enter into An Agreement with PierceAsphalt, LLC for 2018 Phase II Asphalt Improvements, Project 475: City EngineerDarin Pryor recalled that during its last meeting, the Council awarded the bid to PierceAsphalt. LLC, for Project 475. Staff is requesting the final reading of the subject of thesubject ordinance, which authorizes the Mayor to enter into an agreement with PierceAsphalt for S 117,292.86.

City Counselor Lance Thunan read the following proposed ordinance for its finalreading, by title. ORDINANCE NO. 4438: AN ORDINANCE AUTHORIZING THEMAYOR OF THE CITY OF ROLLA, MISSOURI TO EXECUTE ON BEHALF OFTHE CITY OF ROLLA, MISSOURI A CERTAIN AGREEMENT BETWEEN THECITY OF ROLLA. MISSOURI AND PIERCE ASPHALT, LLC, FOR 2018 PHASE IIASPHALT IMPROVEMENTS, PROJECT #475. A motion was made by Williams andseconded by Meusch to approve the proposed ordinance. A roll call vote on the motionshowed the following: Ayes; Rohter. Crowell, Muhev, Schott, Hines, Jung, Jones,Eherly. Henry. Williams, and Meusch, Nays; None. Absent; Woollev. Motion carried.The ordinance passed.

IV. NEW BUSINESS

(A) Motion Authorizing the Closing of Certain Streets on Oct. 31, 2018, forHalloween: Public Works Director Steve Hargis informed the Council a request wasreceived from the Rolla Area Chamber of Commerce and the Downtown BusinessAssociation to conduct Halloween differently this year. They are requesting the closingof Pine Street from 3:30 p.m. to 8 p.m. because they are planning to have someHalloween activities in the street.

AUGUST 20, 2018

COUNCIL MEETING MINUTESAUGUST 20, 2018PAGES

IV. NEW BUSINESS (continued)

(A) Motion Authorizing the Closing of Certain Streets on Oct. 31, 2018, forHalloween (continued): Ms. Katy Langston Combs, owner of Red Door Gifts andBoutique. and Ms. Stevie Kearse, Executive Director, Rolla Area Chamber of Commerce,asked the Council to consider the closing of Pine Street during the Halloween festivities.They told the Council that some parents indicated they no longer come downtown onHalloween because they cannot keep track of their children and are worried cars wouldhit them. Additionally, a committee of business owners have met and coordinatedentertainment plans and other activities in addition to handing out candy. They also saidif Pine Strcet could be closed, more activities could be added. A motion was made byWilliams and seconded by Meusch to authorize the closing of Pine Street on Halloweenfrom Sixth Street to Twelfth Street from 3:30 p.m. to 8:00 p.m. A voice vote on themotion showed eleven ayes, zero nays, and one absent. Motion carried.

(B) Ordinance Amending Chapter 33 of the Rolla City Code Pertaining to thePolice Personnel Board: City Administrator John Butz explained this item is aprecursor to the next item, which is an introduction of the redraft of the personnel rules.During part of the review staff wanted to verify the City’s rules were consistent with CityCode provisions, particularly Chapter 33, which fonris the Police Personnel Board. Mr.Butz noted that Mayor Magdits mentioned thc wording of the last sentence might need tobe tightened up to the Police Personnel Board’s creation and operation in the manual.Staff will revisit with City Counselor Carolyn Buschjost about the suggested amendmentand bring to Council at its next meeting.

City Counselor Lance Thuman read the following proposed ordinance for its firstreading. by title. ORDINANCE: AN ORDINANCE REPEALING SECTIONS 33-21,33-22. 33-30, AND 33-36 OF THE GENERAL ORDINANCES OF THE CITY OFROLLA. MISSOURI. KNOWN AS THE CODE OF THE CITY OF ROLLA.MISSOURI. PERTAINING TO THE POLICE PERSONNEL BOARD ANDENACTING NEW SECTIONS 33-21, 33-22, 33-30, AND 33-36 IN LIEU THEREOF.

(C) Discussion Regarding City’s Personnel Rules and Regulations Update: FinanceDirector Steffanie Rogers referred the Council to the proposed draft of the updatedpersonnel rules and regulations. She indicated the first reading of the ordinanceapproving the rules would be considered during the Council’s September 4 meeting withthe final reading considered during the September 17 meeting. The effective date of theupdated rules would be October 1. Ms. Rogers stated there were minor changes madethroughout the document. She then provided a brief overview of ten key proposedchanges.

AUGUST 20, 2018


IV. NEW BUSINESS (continued)

(C) Discussion Regarding City’s Personnel Rules and Regulations Update(continued): Mayor Magdits encouraged the Council to read the Personnel Rulesbecause it clearly explains the compensation packages.

(D) Resolution Authorizing the Mayor to Execute a Technical Assistance Contractwith the Phelps County Landfill Board: Environmental Services Director BradyWilson explained the subject resolution would allow the City to continue its longstandingarrangement with the Phelps County Landfill Board (PCLB). He said the PCLB providesfunding and in return, the City provides administrative, technical, and accountingservices. Mr. Wilson informed the Council that the PCLB is not part of the PhelpsCounty government as their name might imply. Rather, a separate public entity wascreated solely for providing adequate disposal facilities for the residents within PhelpsCounty.

City Counselor Lance Thurman read the following proposed resolution for one reading.by title. RESOLUTION NO. 1932: A RESOLUTION AUTHORIZING THE MAYOROF THE CITY OF ROLLA. MISSOURI TO EXECUTE ON BEHALF OF THE CITYOF ROLLA, MISSOURI. THE CONTRACT BETWEEN THE CITY OF ROLLA ANDTHE PHELPS COUNTY LANDFILL BOARD. A motion was made by Williams andseconded by June to approve the proposed resolution. A voice vote on the motionshowed eleven ayes, zero nays, and one absent. Motion carried. The resolution passed.

V. CLAIMS and/or FISCAL TRANSACTIONS

None.

VI. MAVORICITY COUNCIL COMMENTS

(A) Fl’ 2019 Budget Workshop, Monday. August 27. 2018, 5:30 p.m., City CouncilChambers: City Administrator John Butz reminded the Council of the FY 2019 budgetworkshop. which will be held on Monday. August 27. He told the Council a light dinnerwould be provided beginning at 4:45 p.m. and the workshop would begin at 5:30 p.m.

Mr. Butz mentioned the Finance/Audit Committee would be meeting on August 22 from5 p.m. to 7 p.m. in in the Third Floor Conference Room to conduct a more detailedreview of the proposed budget. He indicated this meeting is open to the public.

AUGUST 20, 2018

L.A


VI. MAYORJCITY COUNCIL COMMENTS (continued)

(B) Councilman Jung: Councilman Steven Jung reminded everyone that school startedthis week and to be extra cautious of the students crossing the streets.

(C) Councilman Jones: Councilman Daniel Jones asked Public Works Director SteveHargis if he had spoken to the resident about the sidewalk between Second and ThirdStreets on Oak Street. He recalled a senior citizen walks his children to and from the busstop and he was having trouble maneuvering his walker on the sidewalk.

Mr. Hargis indicated he took care of the matter.

Mr. Jones also mentioned issucs with the curb in front of Russ and Rena’s Place, which ismaking it awkward for vehicles to get onto Oak Street. He said there was somediscussion about painting the curb yellow.

(D) Councilman Jim Williams: Councilman Williams reported the high grass coveringthe sidewalks at the bottom of the hill on Vichy Road. He asked Public Works DirectorSteve Hargis ifhe could look into it.

Mr. Williams also thanked City Administrator John Butz for taking care of the GreenAcres problems.

(E) Councilman David Schott: Councilman Schott congratulated Rolla MunicipalUtilities (RMU) on the award from the American Public Power Association. He saidRolla is blessed to have such quality management.

Councilman Meusch briefly lefi the meeting at this time.

VII. CITIZEN COMMUNICATION

(A) Open Citizen Communication: Mayor Magdits opened the floor to anyonewishing to address the Council.

Mr. George Pounds, 1603 Amber Place, Rolla, Missouri, addressed the Councilconcerning smart meters. He expressed his appreciation to the Rolla Municipal Utilities(RMU) employees who took time from their lunch hour to speak with him about them.Mr. Pounds said he had a great conversation with the employee and his questions wereanswered.

AUGUST 20, 2018

x


VII. CITIZEN COMMUNICATION (continued)

(A) Open Citizen Communication (contliwed): Addiiionally, Mr. Pounds expressedhis appreciation to City Administrator John Butz for recently taking time to speak withhim about hF (Tax Increment Financing) and the TDD (Transportation DevelopmentDistrict).

No one else present addressed the Council.

VIII. COMMENTS FOR THE GOOD OF TIlE ORDER

N one.

IX. CLOSED SESSION

A motion was made by Williams and seconded by Jones to adjourn into Closed Sessionpursuant to RSMo. 610.021 to discuss real estate. A roll call vote on the motion showedthe following: Ayes: Jones. Williams, Jung. Hines. Murphey. Henry. Crowell. Rohter.Eberlv. and Schott. Says; None. Absent: Woollev and Meusch. Motion carried.

The Council adjourned into Closed Session at approximately 9:05 p.m.

X. CLOSED SESSION ACTION

The Council reconvened into open session at approximately 9:31 p.m.

City Counselor Lance Thurman reported that during Closed Session the Councildiscussed real estate matters. However, no final action was taken.

XI. ADJOURNMENT

Having no fruiher business, the meeting adjourned at 9:32 p.m.

Minutes respectfully submitted by City Clerk Carol Daniels.

CITY CLERK MAYOR

AUGUST 20, 2018

CITY OF ROLLACITY COUNCIL AGENDA

DEPARTMENT HEAD: John Butz, City Administrator ACTION REQUESTED: Public Hearing!First Reading

ITEM/SUBJECT: Consideration of FY 2018-19 Budget

BUDGET APPROPRIATION: $29.4 Million DATE: Sept. 4, 2018* * * * * * * * * * * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * *

COMMENTARY:

Attached is the proposed budget for FY 2019. The budget remains very tight as we anticipatetax revenue growth between 1.5—2.0%. The budget and all colTesponding Funds are balanced withanticipated revenues and unrestricted find balances, but there remains little margin for unexpectedrevenue losses or major unplanned expenses, particularly in the General Fund.

The budget includes the first payment of the new tiretruck (FY 18 expense ofS I .25M), gapfinancing ofS 1.5 M for the substantial design work on the two sewer treatment plant upgrades. andthe addition of 4 new positions: police officer, parks maintenance/equipment operator and twoadditional equipment operators for the recycling’sanitation division. While we have been able to filla few key positions that were eliminated during the 2008 — 2012 recession we remain down 4positions in the fire department.

With what appears to be good growthmnew investment in FY 2018 - 2019 our priorities stillfocus on providing quality basic City services, rebuilding cash reserves and providing someflexibility for City employees. In addition passage of Prop P (1/4 cent sales tax for traditional parks)provides full funding for the maintenance of all City parks and is providing 5300.000 in capitalimprovements in the park system (restrooms & playground upgrades).

The budget does include a sewer service availability fee increase from S3 to 56/month onevery water meter for the pending 525M treatment plant upgrades, a ftc increase for trashirecyclingfees (last increased in 2015). and an increase in cemetery burial and plot fees (last increased in 2012).

Recommendation: First Reading.

Rd°LA Cia’

September 17, 2018

Honorable Louis J. Magdits, IVand Members of City CouncilCity of RollaRolla, MO 65402

Dear Mayor and Council:

Pursuant to the requiremems of Section 67.020 ofthe Revised Statutes of Missouri. the Fiscal Year201 8-19 Budget is hereby submitted. This Budget has been prepared in conjunction with the Mayor,Council and Department Directors who have anticipated the needs of their departments realisticallyin relation to both available money and department demands.

In every respect the 201 8-19 Budget meets the legal requirement that expenditures not exceedanticipated revenues plus any unencumbered fi.ind balance from the previous year. The 2018-19Budget will begin on October 1. 20 8. The budget represents a total yearly program of 529,433,287offset by anticipated revenues of S28.908.103 — the deficit of S525.l84 being made up from theSewer Fund and the Environmental Services Fund for special projects. The budget anticipates anoverall pay adjustment of 2.5% for qualifying fill-time City employees with modest growthprojections in other expenditure lines including an increase in retirement and health insurance costs.The budget includes 5300.000 in park improvements thanks to Prop P (1/4 cent sales tax), a newlease payment on a new fire truck. and looming sewer treatment plant improvements. The budgetdoes include user fee increases in sewer rates, trash/recycling fees. building pennit fees and cemeteryplot and burial fees.

The 2018-19 Budget is submitted with the belief that it represents a worthy effort to obtain abalanced program for the ensuing year. The Budget expresses on paper and in dollars the never-ending struggle to provide Rolla citizens the most service possible for each tax dollar spent.

Sincerely,

JtCi y Administrator

JB/ms

r—I-.

ORDINANCE NO.

_________

AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE FISCAL YEARBEGINNING ON OCTOBER 1, 2018 AND APPROPRIATING FUNDS PURSUANTTHERETO.

WHEREAS, the City Administrator has presented to the City Council an annualbudget for the fiscal year beginning on October 1, 2018, and

WHEREAS, a public meeting on the budget was conducted on August 27, 2018,and the required public hearing scheduled on September 4, 2018, at which hearingcitizens were given an opportunity to be heard:

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THECITY OF ROLLA, MISSOURI, AS FOLLOWS:

Section 1: The annual budget for the City of Rolla, Missouri, for the fiscalyear beginning October 1, 2018, a copy of which is attached hereto and made a partthereof as if fully set forth herein, having been heretofore submitted by the CityAdministrator, is hereby adopted.

Section 2: Funds are hereby appropriated for the objects and purposes ofexpenditure set forth in said budget.

Section 3: This Ordinance shall be in Ml force and effect from and after itspassage and approval.

PASSED BY THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURI, ANDAPPROVED BY THE MAYOR THIS 17th DAY OF SEPTEMBER 2018.

APPROVED:

ATTEST: MAYOR

CITY CLERK

APPROVED AS TO FORM:

CITY COUNSELOR

JJ43•

STATEMENT OF REVENUES, EXPENDITURES AND FUND BALANCE

EXPENDITURESPersonnelSupplies & Bldg. Mtnc.ServicesMaintenance & Imp.Capital Exp.

Total Expenditures

Proposed % of2019 Budget

1 2,224,840 12,839,916 13,002.073 1 3.900,508 47%

1,075,609 1,051,465 1,097.809 1,101,310 4%

3.491,983 2,957,002 3,784,221 5,396,160 18%2,391,247 2,377,024 2,740,964 2,586,560 9%8,585,734 10,877,954 16,421,802 6,448,749 22%

$ 27,769,412 $ 30,103,361 $ 37,046,869 $ 29,433,287 100%

EXCESS REVENUES OVER EXPENDITURES $ (1,504,196) $ 108,672 $ (186,376) $ (525,184)

FUND TRANSFERS

TOTAL REVENUES OVER EXPENDITURES

BEGINNING FUND BALANCE (10/1)

$ - $ - $ 25,800$ -

5 (1,504,196) $ 108,672 S (160,576) $ (526,184)

$ 10,017,380 $ 8,513,184 $ 8,621,856 $ 8,461,281

ENDING FUND BALANCE - ALL FUNDS (9/30) $ 8,513,184 $ 8,621,856 $ 8,461,281 $ 7,936,097

rA.sL

ALL FUNDSCity of Rolla

Fiscal Year 2018-2019

Audit Audit Estimated2016 2017 2018

REVENUESSa!eslProperty TaxLicenses & PermitsIntergovernmentalCharges for ServiceFines & ForfeituresMisc. IncomeBond Proceeds

Total Revenues

13,953,935184,852889,610

9,137,241211,096

1,888,484

13,661,002303,291

1,298,8439,654,312

145,4771,451,9503,697,158

30,21 2,0330

5 26,265,216 $

14,235,850179,600319,304

10,080,096174,300924,560

10,946,78336,860,493

14,744,400194,200805,500

10,631,543179,400

2,353,0600

28,908,103S

51%1%3%

37%1%8%0%

100%S

08/28/20 18

CITY OF ROLLAREVENUE TOTALS

FY 2018-2019

2015-2016 2016-2017 2017-2018 2018-2019 %OF

Fund ACTUAL ACTUAL ESTIMATED PROPOSED BUDGET

General Fund 10393,143 10,323,554 11,917,523 10,726,743 37.11%

Sewer Fund 3,331,099 3,845,660 3,612,217 5,455,600 18.87%

Solid Waste Fund 3,558,459 3,584,775 3,458,588 3,629,000 12.55%

Park Fund 1.501,617 1,503,219 1.562,066 1,603.400 5.55%

Park Land Reserve Fund 2,425 19,996 25,450 5:500 0.02%

Airport Fund 266,600 1,226,383 442,567 862:710 2.98%

Cemetery Fund 21,616 10,092 8,000 12000 0.04%

Street Fund 6,008,874 8,494,491 14,726,346 5,401,000 18.68%

Reoreation Fund 1,181,384 1,203,863 1,107,736 1,212,150 4.19%

REVENUE TOTAL 26,265,216 30,212,033 36,860,493 28,908,103 ‘100%

zr.A.c06/28/2018

CITY OF ROLLAEXPENDITURE TOTALS

FY 2018-2019

2015-2016 2016-2017 2017-2018 2017-2018 2018-2019 % OF

Department ACTUAL ACTUAL ADOPTED ESTIMATED PROPOSED BUDGETAdministration 606923 669658 632271 647935 648,556 220%CityAdministration 302,060 310,846 309,935 318,254 320,075 1.09%Library 187,512 198,361 263,016 208,350 247,535 0.84%Finance 540,562 544,849 616,100 629,202 596,200 2.03%Legal 59,631 61,082 63,060 69,578 68,500 0.23%Court 86,695 84,689 88,615 87,330 89,265 0.30%91 1/Telecommunications 1,046,231 1,069,429 1,205,264 1,101,069 1,191,071 4.05%Animal Control 133,626 170,108 138,340 133,499 139,890 0.48%Police 3,552,516 3,814,775 3,542,845 3,714,621 3,657,580 1243%Fire 2,779,224 2,763,023 4,067,900 4,085,101 3.006,050 10.21%Building Services 84,973 97,936 78,275 84,318 82,808 0.28%Engineering 723,302 748,095 787,779 791,478 819,720 2.79%Community Development 342,437 389,918 393,300 362,524 426,500 1.45%Economic Development 302,880 222,995 230,275 226,159 232,825 0.79%GENERAL FUND TOTAL 10,748,571 11,145,765 12,416,975 12,459,418 11,526,575 39.16%

Sewer 3,524,968 3,642,835 3,474,403 3,650,890 5,382,367 18.29%

Recycling 484,556 452,384 629,180 582,521 648,805 2.20%

Sanitation 2,432,535 2,185,424 2,247,912 2,227,788 2,484,800 8.44%

Vehicle Maintenance 388,158 387,991 385,735 396,206 439,835 1.49%

Parks 1,387,705 1,310,506 1,540,604 1,521,592 1,496,005 5.08%

Cemetery 1,440 1,437 1,400 1,200 15,000 0.00%

Park Land Reserve 0 0 0 0 0 0.00%

Airport 571,478 1,177,616 473,900 610,600 1,071,785 3.64%

Street 6,727,714 8,336,625 5,068,984 14,118,579 4,818,425 16.37%Recreation Center 1,502,287 1,462,779 1,496,765 1,478,075 1,549,690 5.27%

OTHER FUNDS TOTAL 17,020,840 18,957,596 15,318,883 24,587,451 17,906,712 60.79%

EXPENDITURE TOTAL 27,769,412 30,103,361 27,735,858 37,046,869 29,433,287 100%

08/28/20 18

REVENUES

STATEMENT OF REVENUES, EXPENDITURES AND FUND BALANCEGENERAL FUND

EXPENDITURES

EXCESS OF REVENUES OVEREXPENDITURES

FUND TRANSFERSFrom Street FundTo Park FundTo Airport FundFrom Sewer, Env Svs & Recreation Fund

TOTAL REVENUES OVEREXPENDITURES


ENDING FUND BALANCE (9/30)

City of RollaFiscal Year 2018 -2019

Au d it2016

Audit2017

Taxes 7924:105 7754,147Licenses & Permits 184,852 303291Intergovernmental Revenue 570,854 176:801Charges for Services 1,437,393 1,588.387Fines and Forfeitures 211096 145,477Miscellaneous 64,844 169,450Lease Proceeds 0 186,000

Total Revenues

Estimated2018

8,069,700179,600235,054

1,789,069174,300120,800

1,349,000

11,917,523

647,935318,254208,350629,202

69,57887,330

1,101,069133,499

3 714,6214,085,101

84,318791,478362.524226.159

12,459,418

AdministrativeCity AdministrationLibraryFinanceLegal ServiceCity Court91 1/CommunicationsAnimal ControlPoliceFireBuildingsEngineeringCommunity DevelopmentEconomic Development

Total Expenditures

Proposed2019

8,338,000194,200217,000

1,712,343179,40085,800

0

10,726,743

648,556320,075247,535596,200

68,50089,265

1,191,071139,890

3,657,5803,006,050

82,808819,720426,500232,825

,526,575

10,393,143

606,923302,060187,512540,562

59,63186,695

1:046,231133,626

3,552,5162,779,224

84,973723: 302342,437302: 880

,748,571

10,323,554

669,658310,846198,361544,849

61,08284.689

1,069.429170,108

3,814,7752,763,023

97,936748,095389,918222,995

,145,76510 11 11

(355,428) (822,211) (541,895) (799,832)

492,500 437,400 478,700 475,12549,275 65,900 77,800 72,100

(250,000) (158,270) (170,000) (220.000)432,400 493,200 510,600 615,625

368,747 16,019 355,205 143,018

434,220 802,967 81 8,986 1,174,191

802,967 818,986 1,174,191 1,317,209

08/28/2018

STATEMENT OF REVENUES, EXPENDITURES AND FUND BALANCESANITARY SEWER FUND

City of RollaFiscal Year 2018-2019

REVENUESCharges for ServicesGrantsOther IncomeBond Proceeds

Total Revenues

EXPENDITURESPersonnelSupplies & Bldg. Mntc.ServicesMaintenance 8 mp.Capital Expenditures

Total Expenditures


FUND TRANSFERSTo General Fund


BEGINNING CASH BALANCE (10/1)

ENDING CASH BALANCE (9/30)

Audit Audit Estimated Proposed2016 2017

____

2018 2019

3,057,031 3,180,209 3,533,456 3,899,6000 0 0 0

274,067 665,451 78,761 1,556,0000 0 0 0

3,331,099 3,845,660 3,612,217 5,455,600

772.308 853,933 835,666 920,517312,526 304,056 295,700 300,000200,051 472,910 588,757 2,037,100413,187 447,838 520,250 453,250

1,826,895 1,564,098 1,410,517 1,671,500

3,524,968 3,642,835 3,650,890 5,382,367

(193,869) 202,826 (38,673) 73,233

(224,700) (274.500) (273.600) (371,300)

(41 8,569) (71,675) (31 2,273) (298,067)

2,91 5,368 2,496,798 2,425,123 2,11 2,850

2,496,798 2,425,123 2,112,850 1,814,783

NOTE: Depreciation expense is not included in the FY18 & FY19budget. This will be factored into the auditS

rAt08/28/2018

EXPENDITURESRecycling DivisionSanitation DivisionVehicle Maintenance Division

Total Expenditures




BEGINNING CASH BALANCE (1011)

484,556 452,384 582,521 648,8052,432,535 2,185,424 2,227,788 2,464,800

388,158 387,991 396,206 439,835

3,305,249 3,025,799 3,206,515 3,573,440

253,210 558,976 252,073 55,560

(143,800) (147,400) (1 65,000) (1 72,200)

109,410 411,576 87,073 (116,640)

707,881 81 7,291 1,228,867 1,31 5,940

NOTE: Depreciation expense is not included in the FY18 & FY19budget, This will be factored into the audit,

EXPENDITURES BY CATEGORY

.rM.

STATEMENT OF REVENUES, EXPENDITURES AND FUND BALANCECity of Rolla

ENVIRONMENTAL SERVICES FUNDFiscal Year 2018 -2019

Audit Audit Estimated Proposed2016 2017 2018 2019

REVENUESCharges for Services 2,774,266 2,829,701 2,828,550 3,007,650

Recyclable Sales 287,865 410,864 225,000 200,000

Grant Revenue 16 935 9,718 15,250 15,500M:sc. Income (Vet Mntc.) 349.134 268,385 315.000 320,000

Other Income 130,238 66,107 74,788 85,850

Total Revenues 3,558,459 3,584,775 3,458,588 629,0003,

ENDING CASH BALANCE (9130) 817,291 1,228,867

1.419,26729,660

Personnel

Supplies & Bldg. Mntc.

Services

Mantenance & Imp

Capital Expenditures

Total Expenditures

1,393,64930,753

1,315,940

1,395,22532.540

916,623510,100352,027

3,206515

1,199,300

1,602,62531,415

951,950507,650479,800

3,573,440

888,911 919,193438,456 419,530553,480 238,149

3,305,249 3,025,799

06/28/2018

STATEMENT OF REVENUES, EXPENDITURES AND FUND BALANCEAIRPORT FUND

City of RollaFiscal Year 2018 -2019


REVENUESCharges for Services

Other Income

Grants

Lease Proceeds

Total Revenues

EXPENDITURESPersonnel

Supplies & Bldg. Maintenance

Services

Maintenance & Improvements


Total Expenditures


FUND TRANSFERSFrom General Fund & Sewer/Street

To General Fund



190614 195,523 365,000 385,00075,987 68,358 77,567 72,710

(0) 962,502 0 405,0000 0 0 0

266,600 1,226,383 442,567 862,710

146,462 148,899 148,575 150,78517,924 20,094 21,150 19,900

240,379 234,352 332,225 400,70037,232 47,582 35,850 35,900

129,480 726,689 12,800 464,500571,478 1,177,616 610,600 1,071,785

(304,877) 48,767 (168,033) (209,075)

250000 158,270 170,000 220,0000 0 0 0

(54,877) 207,037 1,967 10,925

(152,160) (207,037) 0 1,967

ENDING FUND BALANCE (9130) (207,037) 0 1,967 12,892

08/28/2018

STATEMENT OF REVENUES, EXPENDITURES AND FUND BALANCE

REVENUES

CEMETERY TRUST FUNDCity of Rolla

Fiscal Year 201 8-2019

Audit

Eternal Care

Other Income

Total Revenues

EXPENDITURESMiscellaneous

Capital Improvements

Total Expenditures


FUND TRANSFERSFrom General Fund

To General Fund

20,035 8550 6,000 9,000


BEGINNING FUND BALANCE (lOll) 315,820 335,996 344,650 351,450

ENDING FUND BALANCE (9130) 335,996 344,650 351,450 348,450

air. ml.

Audit2016 2017

Estimated2018

Proposed2019

1,581 1,542 2,000 3,00021,616 10,092 8,000 12,000

1,440 1,437 1,200 00 0 0 15,000

1,440 1,437 1,200 15,000

20,176 8,655 6,800 (3,000)

0 0 0 00 0 0 0

20,176 8,655 6,800 (3,000)

08/28/2018

REVENUES

STATEMENT OF REVENUES, EXPENDITURES ANDSTREETICAPITAL IMPROVEMENT FUND

Taxes

GrantsOther IncomeBond P’oceeds

TDD Reimbursements

Total Revenues

EXPENDITURESPersonnel

Supplies & Bldg. Maintenance

ServicesMaintenance & Imorovements

Captal Expenditures

TDD Expenditures

Total Expenditures


FUND TRANSFERSFrom/To Sewer/Airport Fund

To General Fund



City of RollaFiscal Year 2018-2019

FUND BALANCE


4,756,440 4,668,639 4,863,000 5,044,000301,820 149,821 69,000 168,000950,614 164,872 196,563 189,000

0 0 0 00 3.511,158 9,597.783 0

6,008,874 8,494,491 14,726,346 5,401,000

1,073,677 1,086,226 1,132,125 1,183,12523,544 21,352 21,320 24,200

486,475 (275,875) 211,974 234,600940,832 851,561 1,098,297 990,000

4,203,185 3:142,202 2,057,080 2,386,5000 3,511,158 9,597,783 0

6,727,714 8,336,625 14,11 8,579 4,818,425

(71 8,840) 1 57,866 607,767 582,575

0 0 0 0(492500) (437,400) (478,700) (475,125)

(1,211,340) (279,534) 129,067 107,450

2,616,696 1,405,356 1,1 25,822 1,254,890

ENDING FUND BALANCE (9/30) 1,405,356 1,125,822 1,254,890 1,362,340

08/28/20 18

STATEMENT OF REVENUES, EXPENDITURES AND FUND BALANCERECREATION (CENTRE) FUND

Guest Services Division

Indoor Recreation Division

Aquatics Division

Fitness Division

Admnistration Division

Custodial Division

Total Expenditures



From General Fund


BEGINNING FUND BALANCE (10)1)


EXPENDITURES BY CATEGORYPersonnel


Services

Maintenance & Imp


Total Expenditures

City of RollaFiscal Year 2018- 2019

Audit Estimated Proposed

190,447 161,197 115,291 137,345163,856 146,798 133,389 127,295237,210 240,671 239,691 255,260213,798 255,769 295,355 310,510412,323 363230 414,285 439,550284,653 295,114 280,064 279,730

1,502,287 1,462,779 1,478,075 1,549,690

(320,904) (258,916) (370,339) (337,540)

0 0 0 0(63,900) (71,300) (72,000) (72,125)

(384,804) (330,216) (442,339) (409,665)

3,192,043 2,807,239 2,477,023 2,034,684

2,807,239 2,477,023 2,034,684 1,625,019

863732 908,363 903,891 956,990291,796 268,251 287,734 282,050160286 126,503 122,970 134,00050,892 57,091 49,986 49,400

135581 102,571 113,494 127,2501,502,287 1,462,779 1,478,075 1,549,690

‘C.

REVENUES

Audit2016 2017 2018

EXPENDITURES

2019

Taxes 4712 1,087 2350 0Charges for Services 1157926 1,182,712 1,087,005 1,185,950Other Income 18,746 20,064 18,381 26,200

Total Revenues 1,181,384 1,203,863 1,107,736 1,212,150

08/28/2018

REVENUES

STATEMENT OF REVENUES, EXPENDITURES AND FUND BALANCEPARKS FUNDCity of Rolla

Fiscal Year 2018-2019

Taxes

Charges for Services

Other Income

Total Revenues

EXPENDITURES

1,268.678 1237,128 1.300,800 1,362400212,091 258.366 246,016 232,000

20,848 7,725 15,250 9,0001,501617 1,503,219 1,562,086 1,603,400

Administration Division

Maintenance Division

Parks Division

Splashzone Division

Outdoor Recreation Division

Total Expenditures

452,486 130,78062,513 53,646

568,915 807,515162,945 155,165140,845 163,400

1,387,705 1,310,506

166,779 173,06051,804 53,675

956,781 879,350158,227 195,300188,002 194,620

1,521,592 1,496,005


FUND TRANSFERS


(11,526)

0(72,100)



EXPENDITURES BY CATEGORYPersonnel


Services

Maintenance & Imp.


Total Expenditures

(84,162) (19,525)

(19,525) 107,288

613,096 687,367104,844 112,583128,084 120,69570,677 90,524

471,004 299,3371,387,705 1,310,506

107,288 95,762

95,762 131,057

728,102 790,175120,660 121,430134,150 140,30076,657 80,200

462,023 363,9001,521 592 1,496,005

Jr.


To Genera Fund

Fron General Fund

192,713113,912

0(49.275)

64,637

40,474

0 0

107,395

(65,900) (52,000)

126,813 35,295

08/28/2018

STATEMENT OP REVENUES, EXPENDITURES AND FUND BALANCE

REVENUES

PARK LAND RESERVE FUNDCity of Rolla

Fiscal Year 201 8-2019

Other Income

Total Revenues

EXPENDITURESMiscellaneous

Capital Improvements

Total Expenditures




BEGINNING FUND BALANCE (1011)


2,425 19,996 25,450 5,5002,425 19,996 25,450 5,500

0 0 0 00 0 0 00 0 0 0

2,425 19,996 25,450 5,500

0 0 0 0

2,425 19,996 25,450 5,500

71,676 74,100 94,096 119,546

74,100 94,096 119,546 125,046

IC.


4.I

-

I

IL

*

TURDAY’ SEPTEMBEft I6:30 A.M TO 2:00 PM.

ROLLA MO NATIONAL AWORTThe Rolla National Airport and

Experimental Aircraft Association Chapter 1616invite you to a Fly-In. Join them for food, fun and flying!Airplanes will be on display and flying and attendees willhave the opportunity to visit the new terminal building.

Free Young Eagles flights will be offered.

For more information email: [email protected]

Founded in 1992, the Young Eagles program isdedicated to giving youth ages 8—17 their first free

general aviation airplane ride. Parent/legal guardianapproval and signature required.

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POLICE

July 2018

Part I Crimes

2018CriminalHomicide

Rape

ThisMonth

Robbery

0

FelonyAssault

3 0

Burglary

YeartO 0 20

Date

15

LarcenyAutoTheft

13

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TotalPart ICrimes

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I 2016crimi.nal

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[ Homicide! Assaultcris

This0 0 1 10 20 48 2 0 81Month

Yearto 2 5 4 37 73 289 15 2 427

Date

Rolla Police DepartmentCalls for Service

July 2018

Page I oil

cFscaoc:*

______

Abandoned Vehicle U

Abandoned/Recovered Prop 20

Accident - Injury 11

Accident - Leave the scene 15

Accident - No Injury 28Accident - Private Property 25

Accident - Road Blocked 8Alarm Fire

_______

Alarm LE 60Ambulance Needed 2Ambulance/Fire Dual Response 3

Animal Control 138Animal Control PR 2

Assault 9Assist Agency 5Assist Ambulance 27Assist Citizen 5Assist Fire 5Assist Law Agency 41

Assist Motorist 28

Benevolent Fund 4Building Check 22Burglary 15Call for Police 37Check Well Being 70Civil_Defense_Test

__________

Commitment Order 6

Confidential_Investigation

__________

Court 4

CWB 911 Hangup 252Death 2Destruction of Property 21Distribution

__________

Disturbance - Fireworks 40Disturbance - Other 57Disturbance-Liquor

__________

Domestic Violence 39Driving While Intoxicated ISEscort - Courtesy 10Escort - Funeral 10Exparte Violation 7Field Interview 55Fight 10Fingerprints 9Fire-Other 2

Follow Up 127Fraud 17Harassment I 8Hotel/Motel Check 3Information Request 251Intoxicated Person 16Juvenile_Complaint

___________

Keep the Peace/Standby ISLeave without Pay 22Littering/Dumping 3Loitering IILost or Stolen Property 7Loud Noise Complaint 14Mental Health 18Missing Person 9Narcotics Violation 24Open Door 4Overdose 4Paper Service 48Prisoner Transport 4Prowler 7Public Relations 4Pursuit

Runaway 7Security Check 99Sex Offense 9Shots fired 3Soliciting 2Stealing 100Stolen Vehicle 7Suspicious Activity 89Tampering

__________

Telephone Harassment 16Tow Sticker Expired 6Traffic Complaint 119Traffic Stop 353Trespassing 16Try to Contact 9Vehicle Fire 1Vehicle identification 73Vehicle Lockout 4Vehicle Repossession 10Veterinary Call 5Weapons Violation 4Wire_Down

_________

Total 2697

ANIMAL CONTROL MONTHLY TOTALSJuly 2018

Canine Feline Other Wildlife Monthly 2018 2017Domestic ‘,; Total flD Total YTD Total

ZItyofRolla 21 17 8 20 66 332 372RollaArea 6 1 0 0 7 31 22CltyofNewburg 0 0 0 0 0 0 0NewburgArea 1 0 0 0 1 2 1EdgarSpringsArea 1 0 0 0 1 1 0OtherAgencies 0 0 0 0 0 0 2StiamesArea 0 0 0 0 0 3 2Ft.LeonardWood 0 0 0 0 0 2 1

Monthly Total 29 18 8 20 75

2018 YTD Total 206 71 8 86 371

2O17YTDTotaI [ 202 86 0 112 I 400

rotal Phelps County [ 8’ 1 0 011 9 II 3S I 26

INJj$JpPOSITION 54J;iCanine Feline Other Wi!dlife Monthly 2018 2017

.Domestic tW Total ‘I’TD Total YTO Total

ftnlmalsAdopted D 12 14 0 0 26 104 95ftnlmals Claimed 12 1 0 0 13 102 109Euthanized(lll/lnjured) 0 1 0 0 1 10 20Euthanized(Dangerous) 0 0 0 0 0 10 32Euthanized(Un-Placed)® 0 0 0 0 0 0 0Deceased on Arrival 0 3 0 4 7 55 65Transferred to Rescue ® 0 4 7 0 11 49 16Wildlife Relocated 0 0 0 17 17 45 48Other 1 0 0 0 1 1 2

Monthly Total 25 23 7 21 76

2018 YTDTotal 202 71 8 95 376

2017 YTOTotal 194 81 0 112 387

3A STATISTIcS:‘

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. Monthly 2018 2017- Total YTD Total YTD Total -

-, -

Adoption Rate ( +c1)+(Q+®+®) 100.00% 100.00% 100.00%

PR Programs 6 21 18

Calls for ServIce 350 1,650 1,472

Written Warnings 2 4 1

Citations 4 13 16

rotal Incinerator Hours 17 390 471

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Health & Recreation Center Board

Meeting Minutes

April 18, 2018The Centre — Conference Room

Members Present: Bill Moorkamp, Kent Wray, Doug RobertsMembers Absent: Francine Merenghi, Tracy LirnmerOthers Present: Parks and Recreation Director Floyd Jernigan, Mayor Lou Magdits, JohnButz, Steffanie Rogers and Haley Steere

1. Call to Order2. Approval of Minutes - Approved3. Old Business

a. General Fund Transfer Update — Administrative overhead chargetransferred to the city of Rolla

• Result of an audit conducted by the state of the city’s financialoperation

• The Centre is charged 5% of the budget — was not part of the originalfunding and financial operations plan

• The annual transfer over the 16 years of the facility’s lifetime haseroded the reserve fund balance

b. Overview of 1998 Plan• Originally wanted to borrow $15,000,000

o Only able to borrow $11,700,000• This building is a hybrid — 8,000 sq. feet of community space plus a

member fitness centero Fitness area space (cut by half) and pool area both

downsizedo The intent of the reserve fund balance was meant to be used

for future capital expenseso Has been used to underwrite facility operation - this was not

part of the original perspective• Ability to pay for capital items

o The Centre works to get to break even on daily expenditureso Continue rebranding effort of ourselves with a commitment to

the communitya. How do we make our case?

i. Community reportii. Presentations to groups

b. Overlap with Prop P and being good steward of thosefunds

c. Three levels of operationsi. Cover daily expenses

ii. Cover capital expensesiii. General fund transfer

• How do we get more people in the building• Non users are the folks we need to target• Fund raisers and/or capital or annual campaigns done by the board,

similar to the YMCA model — suggested by Doug Robertsc. Major Capital Items Forecast — Challenges to come

• HVAC• $23,000-24,000 annual outlay due to Siemens contract through 2027• Lighting upgrades

o Currently stocked up on spare ballasts/lights• Pool

o Resurface poo1o Slideo Slide / roof decking rust issues

a. Other options fiberglass compositeso What would the community think about removing the slide

a. 60% of members are families and a majority of thosemembers use the pool

b. Pool usage drives school rentals — record 27 last yearo Fix the roof in the future

• New fitness equipmentd. Stay&Play

• Surveys online and userso No one wants to volunteero Times have been changed

a. 80 user visits per month average (number of visits arefrom same people)

b. Closing Saturday starting in Mayo How does the YMCA do childcare?

a. Underwrittenb. Volunteers

4. Financials/Metricsa. Transition to generating numbers by City Hallb. Management providing numbers — now only doing metrics and a multi

year tracking comparisonc. Director uses reports for weekly staff meetings and management planning

and analysisd. Numbers are still unreliable due to timing of when generated

• Timing of financials — why not current, sometimes trailing monthsbehind

• Can’t close the month in two-three weeks due to timing of receivingof bills

e. The mayor asked why spend time discussing incomplete numbersf. Finance director provided an update of process as of today — financial

numbers, graphs and chartsg. Broader numbers for management use, fewer, broader numbers for board

useh. Accounting Changes

• Day Passes divided between area of useo Aquatics, Fitness and Recreation

• Rentals being divided between area of useo Aquatics, Fitness and Recreation

• Project Accounting — a way to tie program revenue and expensestogether

• Birthdays are being dividedo Aquatics and Recreation

5. New Businessa. Marketing plan is two piecesb. Reorganizedc. Peers and National marketing firms are completing reviewd. Fast Pass

• 4 month pass for adults added, similar to the student semester pass$156

6. Member Roberts complimented staff on daily interactions — “Nothing but positiveexperiences1’

7. New members Roberts and Wray responded to the Mayor on their reasons forbeing members

a. Clean facilityb. Friendly clientelec. See my generationd. Variety of equipmente. Comfortable, welcoming feelingf. Convenient locationg. Available equipmenth. Trainersi. Specialized equipment

j. Feeling part of a community committed to achieving overall healthk. Feeling of contribution to the civic goodI. Family atmosphere — moms, dads, kids, seniors

JJP3.

Adjournment: Meeting adjourned at 8:40pmNext meeting May 16, 2018 @6:3OpmJanet Mich, Recreation Specialist — Guest Services, prepared the minutes

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MUNICIPAL DIVISION SUMMARY REPORTING FORM

Refer to instructions for directions and term definitions. Complete a report each month even if there has not been any court activity

I. COURT INFORMATION Municipality: Rolla Municipal Court Reporting Period: Jul 1, 2018- Jul 31, 2018

Mailing Address: 901 NORTH ELM, ROLLA, MO 65401

Physical Address: 901 NORTH ELM, ROLLA, MO 65401 County: Phelps County Circuit: 25

Telephone Number: (573)3648590 Fax Number:

Prepared by: RELAUUN SMITH E-mail Address:

Municipal Judge: James T. Crump

II. MONTHLY CASELOAD INFORMATION Alcohol & Drug Other Non-TrafficRelated Traffic Traffic Ordinance

A. Cases (citations/informations) pending at start of month 16 422 195

B. Cases (citations/informations) filed 5 192 19

C. Cases (citations/informations) disposed

1. jury trial (Springfield, Jefferson County, and St. Louis County only) 0 0 0

2. courtlbench trial - GUILTY 0 0 0

3. court/bench tdal - NOT GUILTY 0 0 0

4. plea of GUILTY in court 2 64 15

5. Violations Bureau Citations (i.e. written plea of guilty) and bond0 85 4forfeiture by court order (as payment of fines/costs)

6. dismissed by court 1 0 0

7. no/fe prosequf 1 52 5

8. certified for jury trial (not heard in Municipal Division) 0 0 0

9. TOTAL CASE DISPOSITIONS 4 201 24

D. Cases (citations/informations) pending at end of month [pending 17 413 190caseload = (A+B)-C9]

E. Trial de Novo and/or appeal applications filed 0 0 0

III. WARRANT INFORMATION (pro- & post-disposition) IV. PARKING TICKETS

1.4 Issued during reporting period 55 1. # Issued during period 95

2. 4 Served/withdrawn during reporting period 32 D Court staff does not process parking tickets

3. 4 Outstanding at end of reporting period 854

Office of state Courts Administrator, statistics, 2112 industriai Drive, P.O. Box 104480, Jefferson City, MO 65110O5CA Heip Desk: 1-888-5414894 Fax: 573-526-0338 Email: MunicioaiDivision.Reoorts&courts,mo.pov

Page 1 of 2 Revised Juiy 2016

Q.3.

I.

MUNICIPAL DIVISION SUMMARY REPORTING FORM

Crime Victims Compensation (CVC) Furdsurcharge - Paid to City/Excess Revenue

Bond forfeitures (paid to city) - Excess5200.00Revenue

Overpayments Detail Code 5537.00

Total Other Disbursements 52,054.72

Other Revenue (non-minor traffic and ordinanceviolations, not subject to the excess revenuepercentage limitation)

Fines - Other $6,820.50

Clerk Fee - Other 5406.91

Judicial Education Fund (JEF)Court does not retain funds for JEF

Peace Officer Standards and Training5151 82(POST) Commission surcharge

Crime Victims Compensation(CVC) Fund surcharge - Paid to $,082.46State

Crime Victims Compensation (CVC) Fund$12 55surcharge - Paid to City/Other

Law Enforcement Training (LET) Fund$300 00surcharge

Domestic Violence Shelter surcharge $300.00

Inmate Prisoner Detainee Security Fund$0 00surcharge

Sheriffs’ Retirement Fund (SRF) surcharge $0.00

Restitution $23.28

Parking ticket revenue (including penalties) $1,050.00

Bond forfeitures (paid to city) - Other $0.00

Total Other Revenue $10,147.52

Office of Stale courts Administrator, Statistics, 2112 Industrial Drive, P.O. Box 104480. Jefferson city, MO 65110OSA Help Desk: 1 -888-541-4894 Fax: 573-526-0338 Email: MunicioalDivision.Renortsfcourts.mo.oov

Page 2 of 2 Revised July 2616

COURT INFORMATION Municipality: Rolla Municipal Court Reporting Period: Jul 1, 2018- Jul 31, 2018

V. DISBURSEMENTS

Other Disbursements:Enter below additional surchargesExcess Revenue (minor traffic and municipal and/or fees not listed above. Designate if subject to theordinance violations, subject to the excess revenue excess revenue percentage limitation. Examples include,percentage limitation) but are not limited to, arrest costs, witness fees, and

board bill/jail costs.

Fines - Excess Revenue $8,259.00 Board Bill-Deft $320.00

Clerk Fee - Excess Revenue $1,414.91 Court Automation $1,062.72

543.63Law Ent Arrest-Local

Total Excess Revenue $9917.54 Total Disbursements of Costs, Fees,Surcharges and Bonds Forfeited

5135.00

Bond Refunds $90.00

Total Disbursements

522,119.78

$22,209.78

RECEIVEDiUriii’es

MLJ “%V’ AUG 20 2018I

-- CITY CLERKS OFFICEFINANCIAL STATEMENT

June 2018

RECEIPTS:Electric, Water, Tax, Sewer and Refuse Charge $2,970,860.48Accounts Receivable - Miscellaneous $139,940.45Customer’s Deposits - Refundable $65,191.34Misc Non-Operating Revenue $501,682.88

Total Receipts $3,677,675.15

Super-Now Account Interest (June 30, 2018) $106.45Money Market Account Interest (June 30, 2018) $2,787.42Electronic Payment Account Interest (June 30, 2018) $101.43Public Utility Cash In Bank (June 30, 2018) $16,817,807 22

Total Receipts and Cash In Bank $20,498,477.67

Pcwer P,rcbased S’L936 301 22Operating Expenses $109,306.83Admin,strative and Genera; Expenses $118,906.37Payroll 5160.75928Electric and Water Capital Exparditures $48,307.55Stock Pu-chases (lnvel:ory) $28,008.46Balance of Customer’s Depssi:s afte Finals $58,620 82Medical, Dental, Vision ano Life Insurance Paid Dy Emproyees $12,781.25Support Payment $0.00U.S Withholding Tax $2D,135.77Missouri Dept. of Revenue (Sales Tax) $38,479.74Missouri Dept. of Revenue (Income Tax) $9,040.00Phelps County Bank (Social Security) $32,463.30Sewer Service Charge $270,509.35Refuse Service Charge $178,679.29Purchase U.S. Treasury Bill! Certificates of Deposit $0.00PILOT to City of Rota $127,433.99Standpipes Lease/Purchase $3,068 54Unclaimed Deposits to State $0.00Primacy Fees $21,303.12Voc Checks: $000Transfer to Money Market 5500.000 00

Total Dsbursenents $3,674 104.88

Cash in Bank (June 30. 2018) $16,824,372.79Total D;sburse’nents and Cash In Bank $20,498,477.67

BALANCE OF OTHER FUNDS:

PUBLIC UTILITY ACCOUNTS’Central Federal Savings & Loan, Check #1231 for $29791 $2,174.45Citizens Bank of Newburg. Check #1230 for $621.43 $2,126.68First State Community Bank, Check #1013 for $272.95 $2,071.41Phelps Co Bank-Electronic Payment Account, Check #1094 for $707,741.03 $130,932.66Phelps Co Bank-Money Market $1,970,330.02Phelps Co Bank-Super Now. Checks #26161 thru #26256 for $ $3,557,212.02Town & Country Bank, Check #1231 for $1,650.31 $4,141.55

Total Public Utility Accounts $5,668,988 79

ELECTRIC RESERVESCertificates of Deposit $0.00Money Market Account $8,166,218.00U.S. Treasury Bills $0.00

Total E’ectric Reserves $8,166,218.00

WATER RESERVESCertificates of Decosit $000Morey Market Account 52.989.166.00U.S. Treasuw Bits

Total Wate- Reserves $2,989,166 00

TOTAL RESERVES $11,155,384.00

TOTAL PUBLIC UTILITY ACCOUNTS AND RESERVES:

_________

nzrr

MunnaIUtiit,es

MU People You Know,

________

-- Service You Trust-

--

STATISTI Cs

June 2018

PRODUCTION ELECTRIC SALESDate of Demand 0612812018 Residential - Single Phase kWh 6.931,104Time of Demand 04:50 PM Residential - Three Phase kWh 84.588Scada Demand 57.41 0.00 Commercial - Single Phase kWh 1420,504kWh Purchased 26,451.639 Commercial - Three Phase kWh 3,007,978Total Cost $1,768,076.29 * Power Service kWh 7,731,645Cost per kWh 0.066841 * Industrial kWh 5.705,400Load Factor 62.6% Area/Street Lightir.g kWh 45.688

Rental Lights kWh 78,788Total kWh Sold 25.005,695

Pumped #2 Well 6.501.000 Demand kW 29,538Pumped #3 Well 0 Revenue $2,310,157.53Pumped #4 Well 2,902,000 Monthly Loss 5.47%Pumped #5 Well 3,274.000 Fiscal Year to Date Loss 5.43%Pumped #6 Well 3.355,000Pumped #7 Well 1,834,000Pumped #8 Well 2,806,000Pumped #9 Well 5,991,000 WATER SALESPumped #10 Wel] 3,131,000 Residential - Single Phase Gallons 27,265,000Pumped #11 Well 6,030,000 Residential - Three Phase Gallons 188,000Pumped #12 Well 3,500,000 Commercial - Single Phase Gallons 7,073,000Pumped #13 Well 0 Commercial - Three Phase Gallons 4.405,000Pumped #14 Well 8.465.000 Power Service Gallons 9,503,000Pumped #15 Well 3,363,000 Industrial Gallons 774,000Pumped #16 Well 4,903,000 Missouri S&T Gallons 5.347,000Pumped #17 Wel 3.089.000 PWSD #2 Gallons 2.019,000Pumped # 1 Ind Park Well 5.052,000 Total Gallons Sold 56,574,000Pumped #2 Ind Park Well 3.177,000 Revenue $235,453.83Total Gallons 67,393,000 Pumping Cost, Electric S35,364.07

Monthly Unidentified Loss 12.51%Fiscal Year to Date Unidentified Loss 12.96%

METERS IN SFRVICE Electric WaterResidential - Single Phase 7,871 6.289Residential - Three Phase 21 19Commercial - Single Phase 955 528Commercial - Three Phase 446 253Power Service 143 126Industrial 7 2 Sewer Service Charge $312,742.25Area/Slreet Lighting 42 7 Refuse Service Charge $179,096.49Missouri S&TPWSD #2 531Total 9,485 7,760 Gross Payroll $216,889.36

Energy losses are not included in this statistic and are estimated at an additional 12%.** Loss ,ncludes 2.390,000 per water main flushing records.

FY loss includes 40,245,500 gallons per water main flushing records,

Operation Manager’s ReportRMU Board of Public Works Meeting

July 24, 2018

ELECTRIC

El. Lodges at Rolla - White Columns Road - Instaflation of underground primary conductor,(8 muiti-unit resdenLal apartment transformers, and meters.buiidings and clubhouse) Started: June 2, 2017

Ongoing

E2. Electric system improvements - 1) Elimination of overhead lines on Kingshighway betweenassociated with Highway 72 extension Bridge School Road and Fairgrounds Road

2) Reconstruction of system on Gale Drive and HoJo Drive3) New system on Hw’ 72 southeast to Williams Road andFaulkner Ave

Started: February 13, 2018Ongoing

ES. Sonic of Rolla (109 South Bishop) - Relocation of overhead electric to allow for construction ofnew facility.

Started: March 21, 2018Ongoing

E4. ‘IE (Theta Xi) fraternity (1605 Pine) - Installation & underground phmary conductor. trarsformer,and meter for addition,

Started: June 19, 2018Completed: June 26, 2018

ES. Hopper’s (721 North Pine) - Installation of underground primary conductor, transformer,and meter for building renovation.

Started: June 18, 2018Ongoing

E6. 6 Street streetlights - Conduit and wire replacement associatso with Citysidewalk widening project


ELECTRIC GENERATION

31. NESHAP RICE control equipment for - Reviewing opeazions of pressure transducers for cataystgenerators monitoring Rep1acing pressure transducers and related

wiringStarted: Spring 2017Ongoing

32. NESHAP RICE control equnment for - 5 year comoliance testing for 9 of the 17 generatorsgenerators Started: June 12. 2018

Field work conpIeted. July 9, 2Q18

FIBER I SCADA

Fl. Reconfiguring fiber system to allow for - Installation of some equipment to reconfigure existing fiberremoval of fiber on Kingshighway and system to allow for short term deletion of that portion of theportion of Faulkner Street that is being system along Kingshighway and in the area of Faulknerabanconed Street.

Pagelof3 •iz3.

Operation Manager’s Report

WArER

RMU Board of Public Works MeetingJuly 24, 2018

Wi. Bridge School Road

W2. 6”’ Street - Elm to Walnut as part of CityStreet reconstruction program:

- 6th St (Elm to Olive): replace 4” main- 6th St (Elm to Walnut): new main- Walnut St (5th to Ij replace 6” main

While working this area:- 6” St (Walnut to Maple): new main- Walnut St (8W. to 7”’) replace 6’ main- Cedar St (6”’ to 7j: new main

W3. Well #13

W4. Conversior of water meters to radioreads

- 5/8 meters: De!very of 6,504meters was completed November 16,2017.

V’15. Testing water meters

- Replacement of 8” water main with 12” PVC in conjunctionwith Hwy 72 Extension.

- Installed: 60 feet of 6” PVC, 40 feet of 8’ PVC, 2,300feet of 12” PVC. and 7 fire hydrants

Started: December 3, 2017Ccmp!eted: July16 208

- Replacement of existng mains and shared long serviceswith new 12” and 8” PVC mains in conjunction with City’sreconstruction of street.

Started: May 14, 2018Ongoing

- Chlorine feed line inside well house broke and damagedelectric equipment, including motor starter. Repairs beingcompleted.

Started November16, 2017Ongoing

- Instalation being performed by staff members from RMUand City wastewater department.

Started November 20, 2017Completed since last report: 383Completed to date: 3,584Ongoing

Note: Approximately 65% of the water meters now haveradio read technology in place.

- Testing some of 3’ water meters and some productormeters at wells.

Started: June 16, 2018Completed: June 19, 2018

MPUA I MoPEP UPDATE

1. MoPEP Working Group on Rates andResources Planning

Columbia MO

TRAINING I PERSONNEL

- Attended by Chad DavtsJune29 and July 18 2018

1. Operations staff

2. Advanced Journeyman LinemanTraining conducted by Missouri Publicut:lity Alliance

Columoia MO

- Jacob Dobkins hired as Laborer IEffective: July 2,2018

- Vincent Richardson hired as Night ServicemanEffective: July 10, 2018

Transformer and D!stribution Circuit Troublesnootingcourse (one day course). Attended by: Kyle Majone. RustyMacCash Rick Booker. Dave Gorrell. Brandon Skyles, andEric Lonnng

June 28 and 29, 2018

Page 2 of 3

Operation Manager’s ReportRMU Board of Public Works Meetin9

July 24, 2018

MISCELLANEOUS

1. Tour of City and RMU facilities for new - Attended by Chad DavisCity Council members June 23, 2018

Page 3 of 3

RECEIPTS:Electnc, Waler! Tax, Sewer and Refuse ChargeAccounts Receivable - MiscellaneousCustomers Deposits - RefundableMisc Non-Operating Revenue

Total Receipts

53,405,41 0.99$59,665.49$63 .4 33 93

$5,000 32$3,533,510.13

RECEIVEDAUG 2 9 201g

CITy CLERKS0cE

FSCB Super-Now Account interest (June 30, 2018)FSCB Money Market Account Interest (June 30. 2018)FSCB Etectroriic Payment Account Interest (June 30, 2018)PCS Super-Now Account Interest (June 30, 2018)PCB Money Market Account Interest (June 30. 2016)PCB Elect-onic Payment Account Intetesl {June 30 2016)Pubic Lt dy Cash In Ba”k (June 30, 2018::

Total Receipts and Cash In Bank

$0.00$0.00$0.00

$91.53$2,708.78

$81.80$16 824,372.79

$20360765.63

Power Purc”asecOperat -ig ExDensesAdrn “.stratve and Genera! ExpensesPayrollE ectric ano Water Capita ExpendituresStock Purchases (Inventory)Balance of Customers Deposits aer F ‘a’sMedical, Dental, Vision and Life tnsarance Pa 0 by EmployeesSupport PaymentL.S. V\Ltlholding TaxMissouri Dept. of Revenue (Sales Tax)Mtssouri -Dept. 0f Revenue (Income Tax)Phe’.ps County Bank (Social Secu-rty)Sewer Service ChargeRefuse Service ChargePurchase U.S. Treasury Bill I Certitcates of Deposit01L.OT to City of Ro:laStardpipes Lease/PurchaseUnc’a,,ed Depos’-ts to StatePrimacy FeesVold ChecksEstabs’r Working Fund Accoun’, at °SCB

Total Dsbursements

$1,389,476 71$91,185 22$94,885 14

$168,872 83570.81502

$0.00$28,575 69$10,656.66

$0.00$21,062.30$47,986.70

$9 .4 10. 00534 .0 18. 84

$312,472.255179,09649

$0.00SIll 16374

$3,164.25$0.00$0.00$0.00

$50 O0C.00$2 622 842 04

Cash Bank (July31. 2018)Tota Dsbusenents ad Cash :n Sank

$17,737,923.59$20,360,765.63

BALA\CE OF OTHER FU\DS

PUBLIC UTILITY ACCOUNTSCentral Fede-al Savings & Loan, Cneck #1232 fc.. $71666Ci:izens Bank of Newburg. Check #1231 for $202.17First Stale Community Bank-Elecwonic Paymenl Account, Check #1016 br $182,702.59Phelps Co Bank-Electronic Payment Account, Check #1095 for $555,420.69First State Community Bank-Money MarketPhelps Co Bank-Money Market, Check #1005 for $13,128,422 80First State Community Bank-Super Now, Checks #30640 thru #30676 for $236,566.20PCB-Super Now, Checks #26257 thru #26307 for $2,386,275.84, Check #26309 for $2,105,320.80Town & Country Bank, Check #1232 for $3,067.23

Total Public Utility Accounts

ELECTRIC RESERVES:Certificates of DepositMoney Market AccountU.S. Treasury Bills

Total Electric Reserves

WATER RESERVES:Certificates of DepositMoney Market AccountU.S. Treasury Bills

Total Water Reserves

TOTAL RESERVES:

$0.00$2,989,166 00

$0.00$2,989,156.00

$11,155,364.00

$17,737,923.59 ,1E 7

onii________

F)NANCIAL STATEMENTJuly 2018

$2,000.00$2,156.69

$165,316 85$2,705.62

$1,973,038.80$0.00

$4,352,298.37$82,547.31$2,475.95

$6, 5B2, 539. 59

$0.00$6,166,218.00

$0.0056,166.218 DO

TOTAL PUBLIC UTILITY ACCOUNTS AND RESERVES:

C)

C—;

STATISTICS

July 2018

PRODUCTION ELECTRIC SALESDale of Demand 07/11/2018 Residential - Single Phase kWh 7,993,232Time of Demand 03:45 PM Residential - Three Phase kWh 74,116Scada Demand 57,350,00 Commercial - Single Phase kWh 1,537,049kWh Purchased 28,117,480 Commercial - Three Phase kWh 2,790,835Total Cost $1,762,326.88 * Power Service kWh 7,844,209Cost per kWh 0.062677 * Industrial kWh 5,595,000Load Factor 64.2% Area/Street Lighting kWh 43.682

Rental Lights kWh 78,687Total kWh Sold 25,956,810

Pumped #2 Well 6,343,000 Demand kW 30,218Pumped #3 Well 0 Revenue $2,394,122.64Pumped #4 Well 4.808.000 Monthly Loss 7.68%Pumped #5 Well 3,255.000 Fiscal Year to Dale Loss 5.67%Pumped #6 Well 2,931.000Pumped #7 Well 1.750.000Pumped #8 Well 3,068,000Pumped #9 Well 6,526.000 WATER SALESPumped #10 Well 4.295.000 Residential - Single Phase Gallons 28,359.000Pumped #11 V’Iell 6.132.000 Residential - Three Phase Gallons 141.000Pumped #12 Wet 3.277.000 Commercial - Single Phase Gallons 7,571.000Pumped #13 Well 0 Commercial - Three Phase Gallons 4,455.000Pumped #14 Wea 7,626,000 Power Service Gallons 10,487,000Pumped #15 Well 5,248,000 Industrial Gallons 832,000Pumped #16 Well 4,972,000 Missouri S&T Gallons 6,563,000Pumped #17 Well 3.178,000 PWSD #2 Gallons 2,078,000Pumped #1 Ind Park WeLl 4,571,000 Total Gallons Sold 60,486,000Pumped # 2 Ind Park Well 4,162000 Revenue $245,523.63Total Gallons 72,142,000 Pumping Cost, Electric $36,653.11

Monthly Unidentified Loss 12.48% **

Fiscal Year to Date Unidentified Loss 12.91%METERS IN SERVICE Eteclric WaterResidential - Single Phase 7.877 6,325Residential - Three Phase 21 19Commercial - Singte Phase 949 530Commercial - Three Phase 446 253Power Service 143 126Industrial 7 2 Sewer Service Charge $326,821.34Area/Street Lighting 42 7 Refuse Service Charge 5174.928.07Missouri S&T 5PWSD#2 516Total 9.485 7.783 Gross Payroll 5226,999.58

Energy losses are not included in this statistic and are estimated at an additional 12%.** Loss includes 2.651-COO per water main flushing records.

FY loss includes 42.896.500 gallor-s per water main flushing records.

I.I. .


August 28, 2018

ELECTRIC

El. Lodges at Rolla - White Columns Road - Installation of underground primay conductor.(8 multi-unit re&dential apartment transformers, and meters.buildings and clubhouse) Started: June 2.2017

Ongoing

E2. Electric system improvements- 1) Elimination of overhead lines on Kingshighway between

associated with Highway 72 extension Bridge School Road and Fairgrounds Road2) Reconstruction of system on Gale Drive and HoJo Drive3) New system on Hwy 72 southeast to Williams Road andFaulkner Ave

Started: February 13, 2018Ongoing

E3. Sonic cf Rola (109 South Bishop) - Relocation of overhead electric to alow for constructon ofnew facility.

Started: March 21, 2018Ongoing

E4 Hopper’s (721 North Pine) - Installation of underground primary conductor, transformer.and meter for building renovation.

Started: June 18, 2018Completed: July 24, 2018

ES. 6 Street streetlights - Conduit and wire replacement associated with Citysidewalk widening project


ES Sirloin Stockade (401 Martin Sprngs - Replacement of pole, Installation of underground primaryDrive) conductor. transformer, and meter for building renovaPor,

Started: August 1,2018Completed: August 20. 2018

ELECTRIC GENERATION

G1 NESHAP RICE controi equipment for - Reviewing operations of pressure transducers for catalystgenerators monitoring. Replacing pressure transducers and related

wiring.Started: Spring 2017Ongoing

G2 NESHAP RICE control equipment for - 5 year compliance testing for 9 of the 17 generators.generators Reports have been submitted to EPA

Started: June 12, 2018Field work completed July g, 2018

FIBER I SCADA

Fl Reconfiguring fiber system to anow for - Installation of some equipment to reconfigure existing fiberremoval of fiber on Kingshighway and system to allow for short term deletion of that portion of theportion of Faulkner Street that is being system along Kingsnighway and in the area of Faulknerabanconed Street.

rqPage I of 2

WATER


August 28, 2018

Wi. 6’ Street - Elm to Walnut as part of Citystreet reconstruction program:

- 6th St (Elm to Olive): replace 4” main- 6th St (Elm to Walnut) new main- Walnut St (5th to eth): replace 6’ main

While working this area:- 6th St (Walnut to Maple): new main- Walnut St (6’ to 7th) replace 6” main- Cedar St (6th to 7”): new main

W2. 10’ Street - Asher to Spring as part ofCity street reconstruction program10th Street - Spring to Bishop (Hwy 63)while in the area

WI Well#13

W4. Service and main taps

W5. Ccnversion of water meters to radioreads

-518” meters: Delivery of 6,504meters was completed November 16,2017.

Replacement of existing mains and shared long serviceswith new 12” and 8” PVC mains in conjunction with City’sreconstruction of street.

- Installed: 60 feet of 6” PVC, 840 feet of 8” PVC, 1,560feet of 12” PVC, and 5 fire hydrants

Started: May 14, 2018Completed: July 25, 2018

Replacement of existing mains with new 16 and 8’ PVCmains in conjunction with City’s reconstruction of street.

Started: August 8, 2018Ongoing

Chlorine feed ire nside we I house broke ard damagedelectric equipment, including motor starter. Repairs beingcompleted.

Started: November 16, 2017Ongong

1 - 1” at 1651 East Hwy 724-1” at 701 to 715 East 12” Street

Installation being perforrred by staff members from RMUand City wastewater department.

Started: November 20, 2017Completed since last report: 526Completed to date: 4,110Ongoing

Note: Approximately 70% of the water meters now haveradio read technology n place.

MPUA I MoPEP UPDATE

1. MPUA Joint Operat.ng Cmte andExecutive Crnte budget mee:ing

Columbia, MO

- Attended by Cnad DavisAugust16 and 17. 2013

TRAINING I PERSONNEL

1. Workshop for APPA’s RP3 Applicationconducted by Missouri Public UtilityAlliance

Columbia, MO

2. Missouri Water and WastewaterConference Technical Program andVendor Show

Jefferson City, MO

MISCELLANEOUS

- Attended by: Vicki CasonAugust 1,2018

- Attended by: Darren Hoffman, Matt Dunn, and NathanRandolph

August 2 and 3,2018

1 Street repairs for RMU water projects- e’ and Walnut vicinity water main

improvements (July 30, 2018 invoice)

- Total quantity = 236.23 tonsCost = $25205.62

-. rib.Page 2 of 2

Rolia Board of Public Works Board Meeting

I. APPROVAL OF MINUTES

B.

* * *

Ill. SPECIAL PRESENTATION (None)

IV. STAFF REPORTSA.

Public utility checks Phelps Co Bank - Super Now Checks #26067-26160

Transfer of funds Phelps Co Bank - Electronic Pmt Acct Check #1 093

Central Federal Savings & Loan Check #1230

Citizens Bank of Newburg Check #1 229

Town & Country Bank Check #1230

a.J’.

REGULAR SESSION - June 26, 2018— Meeting was held in the Board Room at RMUS Tucker Professional Center at 4:30 p.m. —

The meeting was called to order at 4:33 p.m. by Rolla Board of Public Works çRBPW or ‘Board”) President Nick Barrackpresiding. The following were present:

Board members: Vice President Albert Crump, Jr.Secretary Matthew Z. WilliamsVice Secretary Dr. Wm, E. Showalter (by phone at 4:36 p.m.)

RMU Staff: General Manager Rodney P. Bourne, P.E.Operations Manager Chad Davis, P.S.

Rolla City Council member: Ann Murphey. Ward II

Minutes submitted, according to Agenda. by RMU’s Executive Administrative Assistant. Nicole Oietiker.

Williams made a motion, seconded by Crump, the minutes of the May 22, 2018, Board meeting Regular andExecutive sessions be approved as presented. Motion passed unanimously.

CITIZEN COMMUNICATIONBarrack opened the Public Hearing for FY2019 Proposed Budget and Rate Change.

A. Public Hearing for Fy2019 Proposed Budget. Bourne reported the budget continues Power and Water CostAdjustments (PCA & WCA) of 6% and 4% respectively. This equates to $1,325,700 in PCA and $71300 in WCAdiscounts for FY2019. Power Supply costs continue to play a role in our budget and are projected to remain stablethrough calendar year 2019. Since the draft presented at the May Board meeting, the budget has been revised toinclude the cost of a full Tantalus Deployment (AMR ERT Overlay). Currently, we are still testing the Tantalus pilotprogram and are not ready to make a recommendation to proceed. New tariffs could negatively affect the overallpricing. Also, we continue to work through our FY2O1 7 actual numbers.Showalter joined the meeting at 4:36 p.m. by phone.Public Hearing for FY2O1S Proposed Rate Change. Bourne reported that the only recommended rate change is

to al’ow bii[ng a service availabiity fee for a water meter used only to monitor water usage for billing sewer service.This will only affect a few customers. One example is Busy Bee Laundry.

Barrack ancunced wft’n no one present tc speak to the Board, the public hearing is closed.

BUSINESS/FINANCE MANAGER’S REPORT (Bourne presented in Roberts absence)The Board received the Statement of Income & Expenses reports for May2018 (FY18).

Bourne reviewed the May 2018 report (FY18), with the following comparisons:Month-to-Date comparison of May 2018 to May 2017

Operating Income increased $234,221. Purchased Power expense increased $326.1 17; OperatingExpenses increased $406954 resulting in an Operating Loss of $593,628.04 which showed anincreased Loss of $172,743; Total Other Income increased $86,893. Total Net Loss for May 2018 was$472,745.88. an increased Loss of $85,850 in comparison to May 2017.

Year-to-Date (YTD) FY2018 and FY2017Operating Income increased $1.593.315. Purchased Power expense increased $735,590: OperatingExpenses increased $1,182,560 resulting in an Operating Income of $80,625.63 which showed anincreased Income of $410,755: Total Other Income increased $92,656. Total Net Income was$527,943.22, an increased Income of $503.41 1 in comparison to 2017.

Bourne reported that RMU is doing financially better than last year.2. Bourne presented RMU’s Financial Statement, Statistics report, and the Disbursement Summary for May

2018 which included the following public utility account checks and transfers:

Rolls Board of Public Works Regular SessionJune 26, 2Q18 page 2

First State Community Bank Check #1012

Crump made a motion, seconded by Williams, the reports be approved as presented and forwarded to the City.

Motion passed unanimously.

B. STAFF ENGINEER’S REPORT (Davis reported in Case,? absence)Updates on:a. Contractor Mains. Davis reported that the water main relocation along Kingshighway has been completed

and we are waiting for testing before final connections by RMU.2. GIS Update. Davis reported that RMU staff met with HDR and Archer-Elgin on June 14, 2018 for a kick off

meeting. Archer-Elgin will begin survey data collection in the near future.

3. Miscellaneous. Davis reported that RMU is currently working on the 2018 APPA RP3 application and will bepresenting a few items to the Board in the upcoming months. Staff is contem.atir,g changing to the APPAsafety manual which requires approval by the Board.

Bourne reported that next month there wll be onanges to our rules and regulations. along with our safety manual in

conjunction with the RP3 application,

C. OPERATION MANAGER’S REPORT (Davis)Davis highlighted portions of his Operation Managers report. Complete details are as follows:

1. Update on current RMU projectsELECTRIC DEPARTMENT -

(El) Lodges a! RoBe - While Columns Road (8 multi-unit residential aoartment buildings and clubhouse).

Installation of nderground primary conductor, transformers. and meters. Started, June 2, 2017.

Ongoing.(E2) I 1th Street - Holloway to Cedar. Repacement of three (3) CenturyLink poles along with converting

3-wire system to triplex and other improvements. Improvements to accommodate new muIb-family

residential facility at 410 East 11th Street Started, January 22, 2018. Ongoing.(E3) Electric System Improvements associated with Highway 72 extension.

1) Elimination of overhead lines on Kingshighway between Bridge School Road and Fairgrounds

Road.2) Reconstruchon of system on Gale Drive and Hojo Drive.3) New system on Hwy 72 Southeast to Williams Road and Faulkner Avenue.

Started, February 13, 2018. Ongo:ng.(E4) Sonic of Rota (109 South Bishop). Reocation of overhead electric to allow for construction of new

facility. Started, March 21, 2018. Ongoing.(25) TX (ThetaXi)fraternity (1605 Pine). Installation of underground primary conductor, transformer, and

meter for addition. Started, June 19, 2018. Ongoing.(26) Rolla Police Department (1004 North Pine). Replacement of existing transformer with larger unit in

conjunction with installation of new backup generator. Started and completed, June 18, 2018.

(27) Hopper’s (721 North Pine). Installation of underground primary conductor, transformer, and meter

for addition. Started, June 18, 2018. Ongoing.

(ES) reetStreejjihts. Conduit and wire replacement associated with City sidewalk widening.

Started, June 15. 2018. Ongoing.

ELECTRIC GENERATION(Cl) NESHAP RiCE contro eguipment for generators. Staff is reviewing operations of pressure

transducers for catalyst monitoring. Replacing pressure transducers and related wiring. Started,

Spring 2017. Ongoing.(02) NESHAP RICE control eguipment for generators. 5 year compliance testing for 9 of the 17

generators. Started, June 12, 2018. Ongoing.

FIBER/SCADA -

(Fl) Settings for operation of electric substation breakers. Staff is reviewing settings for transformer

protection, breaker trip, and SCADA alarm settings. Reviewing options for adjusting c-eakers

settings at substations. Ongoing.(F2) Reconfiguring fiber system to allow for removal of fiber on Kingshighway and portion of Faulkner

Street that is being abandon. Staff is developing plans and quantities for installation as electric

system improvements along Highway 72 are constructed.

WATER DEPARTMENT -

(Wi) Bridge School Road. Replacement of 8” water main with 12” PVC in conjunction with Hwy 72

Extension. Started, December 13, 2017. Ongoing.(W2) 6 Street - Elm to Walnut as part of City street reconstruction program:

Rolla Board of Public Works Regular SessionJune 26 2018 page 3

• 60t Street (Elm to Olive): Replace 4” cast iron main• 6th Street (Elm to Walnut): New 12” PVC main• Walnut Street (5th to 6j: Replace 6” PVC mainWhile working this area:• 6th Street (Walnut to Maple): New 8” PVC main• Walnut Street (6 to 7j: Replace 6” PVC main• Cedar Street (6th to fl: New 8” PVC mainReplacement of existing mains and shared long services with new 12” and 8” PVC mans inconjunction with City’s reconstruction of street. Started, May 14, 2018, Ongong.

(W3) WeL #13. Chlorine feed line inside well house broke and damaged electric equipment includingmotor starter. Staff is diagnosing the damage and undertaking repairs. Started, November 16,2017.Ongoing.

(W4) Service and main taps.• 1 -4” at 2001 Forum Drive• 1 -1” 2001 Forum Drive

(W5) Conversion of water meters to radio reads.• 5/8” meters: Delivery of 6.504 meters was completed November 16, 2017• Installation being performed by staff members from RMU and City Wastewater Department.Started: November20, 2017; Completed since last report: 397; Completed to date: 3,201.Ongoing.,\OTE Over 50% of the water .‘retes now have radio read technology ir place.

MPUA / MOPEP UPDATE -

(1) MPUA guarterly Board meet,ipa. Chad Davis attended meeting in Columbia, MO on June 6 and 7,2018.

(2) MPUA Pubhc Water Council workshop. Chad Davis attended workshop in Fulton, MO on June 26,2018.

TRAINING/PERSONNEL -

(1) Missouri Public Utility Alliance (MPUA) Apprentice Lineman Training Program Kansas City MOTraining Center.• 3 Phase Transformer Banking. Attended oy Jestin Casto and Josh McBride (4m year) May23 to

24, 2018.(2) Operations Staff.

• Sperlan Hobbs hired as Night Serviceman. Effective June 11,2018.• Dalton Smith hired as Laborer. Effective June 12, 2018.• Justin Evans hired as Laborer I. Effective June 26, 2018.• Brian B’urnham promoted Laborer Ito Tree Trimmer. EffecLve June 2S 2018.

Miscellaneous -

(1) Street repairs for RMU water projects - various locations around Rolla. Tctai cantty 261.79 cons.Cost $24,608.26. May 23, 2018 invoice.

Davis reported that on Saturday, June 23, 2018, he represented RMU during the City of Rollas new council member’sorientation tour. Four of the five new council members attended. Attendees were able to see our Service Department. Davisprovided the Council with information about RMU and the operations. Council member, Ann Murphey reported that sheenjoyed the tour of our facility and thanked Davis for participating in their tour.

0. GENERAL MANAGER’S REPORT1. MPUPJMoPEP Updates.

Bourne reported that he and Davis attended MPUAIMoPEP meeting earlier this month and wili report thehighlights cf the Board meetings.As of now, all but one solar farm is now in service. Farmingtcn is awaiing an approved Amereninterconnection. This will make 11 - 3.2 MW DC farms in operation.Bourne reported the City of Odessa has an economic development opportunity and they are requestingMoPEP develop Economic Development/Load Factor Improvement rates to assist. This has been a topicof discussion in the past and the Services and Rates Committee will be convening to discuss, Generally,economic development and growth in any of our member cities is good for all of us. Davis reported that inthis case with this high of a load factor it is more important to consider.

• Bourne reported that consideration is being given to create a Lineworker Services program. This wouid betraveling line crew to assist communities short on tine workers, emergency response, or just when a til.tyneeds extra hep for a project. In the upcoming months there will be more information brought back to ourBoard meetings.

• Bourne reported that Prevailing Wage bill passed which includes a floor of $75,000 for publicworks projects.• Bourne reported no ruling from the Supreme Court on the Grain Belt Express transmission line as for now.

We are optimistic for a positive outcome.

Rot/a Board of Public Works Regular SessionJune 26, 2018 page 4

• Bourne reported that expansion of the Laddonia project in conjunction of POET’s expansion of itsneighboring ethanol plant is still in the planning stages.

• Bourne reported that KCP&L’s merger with Westar was approved. KCP&L has a current rate case withMoPSC. Ameren and Empire both have Fuel Adjustment Clause increases pending.

2. Certificate of Excellence. Bourne reported that in early April, the American Public Power Association (APPA)honored several Missouri municipal utilitieswith a “Certificate of Excellence” for reliable performance, as shownby comparing theiroutage records against nationwide data gathered by the Energy Information Administration.Some of the Missouri utilities honored included Chillicothe, Harrisonville, Jackson, Marshall, Rolla, and Trenton.The MPUA member utilities were among 129 public power utilities nationwide that earned the recognition fromAPPA. Utilities received the certificate of excellence for placing in the top 25 percent of reliability nationwide,as measured against the national data on EIA’s System Average Interruption Duration Index, or SAIDI.Bourne thanked the electric crews and staff involved in achieving this certificate.

3. Fiber Optics/Internet. Bourne reported that recently he presented FiberOptics/Internetinformation during RMU’sOuarterly Report to the City Council.Bourne reported that Council members were interested in an alternative to Fidelity and CenturyLink. It seemedtheir focus was on lower pricing (competition).Bourne presented information on infrastructure and staffing requirements. Council asked why we don’t put inconduit in the ground in new developments, and maybe fiberfor Mike Woessner’s new residential developmentoff of McCutchen Drive and Mike agreed.Bourne reported that we don’t have staff currently for this type of work and council wondered if a 3rd partyoperator could run the system. Bourne reported that he agreed to get more information, discuss the conceptwith Mike and report back to the City Council members.Bourne reported that since then, he has had a few more conversations with West Plains and they are morefocused on Commercial areas and it’s not an inexpensive service. The competition or the threat of competitionin this case, has caused Fidelity to offer higher services and possible lower prices. With that regard, WestPlains project is getting a desired result. We are currently getting some cost information for a build-out inWoessner’s subdivision. RMU can then get a better estimate for the cost to provide service in Rolla. Bournereported that there will be more details to come at the later Board meetings.

4. Miscellaneous - Street Lighting. Bourne reported that over the last several years, RMU has had multiplediscussions with City Administration and Public Works over Street Light billing. Prior to the PILOT beingimplemented, RMU included the cost of electricity as part of our donated services. After the PlLOTwas passedby City Council, RMU began billing many of our services including street lighting electricity to the City’s GeneralFund. This billing breaks down into two components, metered and unmetered street lighting.

• The metered lighting - is primarily large lighting circuits (think highway and collector street lighting) thatturns on at dusk by a single controller. Because this is metered, RMU is only recovering the basic costof electricity consumed. We are not recovering capital dollars for replacement or new infrastructure.

• Unmetered lights - are typically found in residential areas and side streets. Each one has its own photocontrol and is billed similar to a residential rental light. This rate does recapture our capital investment.

Bourne reported that a few years back, when the General Fund got tight, this expense was moved to PubicWorks’ budget. You may recall that for one year, the City Council increased the RMU Electric PILOT by 0.5%to assist Public Works temporarily with the street lighting expense. More recently, as the need for newstreetlighting is recognized, we have been charging the City up front for new light poles and to relocate existingpoles. This is in regards to metered streetlighting. This has caused Public Works to ask if we can change themetered rate to a “per pole” rate. This would spread the capital costs out over more years.Bourne reported that RMU did that analysis. and that methodology would add about $65,000 annually to theirstreetlighting expense. Bourne met with Steve Hargis last week and RMU is still discussing with Public Works,but the City may look for new ways to pay for any increase. i.e. higher PILOT, shift expenses back to GeneralFund, etc. Bourne reported that he wanted the Board to be aware of the conversation.

V. OLD BUSINESS (None)

VI. NEW BUSINESSA. FY19 Proposed Budget and Rate Change (Discussion only). Bourne reported no additional information to the

FY2019 Budget and Rate Change provided during the Public Hearing under City Communication. No additionalBoard comments to the Budget.

B. Receive the following bids: (Davis)RFB#1 8-112: Annual Leak Detection Survey. Davis reported that this is an annual leak detection survey. Therewere two bids received. Staff recommends low bid of Westrum Leak Detection, Inc and this is the same vendorthat surveyed RMU last year. Staff was satisfied with last year’s survey. Bourne reported with the leaks foundevery year, the survey pays for itself. After brief discussion, Williams made a motion, seconded by Crump,that a purchase order be issued to Westrum Leak Detection, Inc. for $20,450.00. Motion passedunanimously.

C. MoPEP Solar Communities Program. Bourne reported on the Green Energy Pricing program developed by MoPEP

Ro!Ia Board of Public Works Regular SessionJune 26. 2018 page 5

to allow retail sale of renewable energy to the bulk of our customers. Information from the recent MoPEP meetingis included wnich provides a lot of backgrouno on the program.Bourne reported he would like to inhial!y set the pricing at S0.02/kWh. This would be S2.00/iC0kWh block. RMUwill receive ali funds generated by this program since we are already paying for the energy. For a customerrequesting 600kWh of energy, their additional monthly cost would be $12. The amount of energy that can be soldby each MoPEP city is based on each cities pro-rate share of MoPEP peak demand. For Rolla this means we cansell about the same amount of energy that is produced by the Rolla Solar Farm.Bourne reported that there are copies of sample advertising and sample contracts are included in the packet. Allwill need to be customized for RMU. Any rate change to implement will require a public hearing and City Councilnotification, Management will report back in July if Board gives approval today.williams asked, Isn’t our actual cost to RMU 4 cents per kwh hour?!!Bourne replied on a whole sale cost MoPEP is reporting that our solar energy is approximately 4 cent per kilowatthour more than our traoitiona: resources.Davis replied that this is energy vs energy. Capacity cost is not in this comparison.Barrack reportec that the City of Columbia has been doing this for several years.Bourne reported that the City of Coumbia have beer doing this for over a decade and s;arted with very differentenergy pricing and models. Also. Columbia is obligated by a local citizen inibative to provide a certain amount ofrenewable energy through a renewaoe energy portfolo standard (simUar to Ameren. and other Investor OwneoUtilities in Missouri though the details might be different).Barrack asked, “Do we know how much of a premium Columbia is charging?”Davis replied that discussion within MJMEUC placed the premium 5% over the base cost. At that level, Columbiawas not selling much.Barrack replied with that you can buy solar panels cheaper than that.Bourne replied that the premium needs to be market driven and needs to be affordable.Williams reported that RMU has been working for many years to get rates in tine with our fixed variables.Williams suggest if it cost us 4 cents, it needs to be 4 cents.Bourne reported in a contract RMU can start there and re-evaluate the pricing in 6-months. RWU will add a clausethat if the rate lowers over t,me. any ea-ly subscribers to the program would have their rates aojusted also toreceive the new ower rate.Barrack reported that 4 cents seems nigh and he does not recommend 4 cents.Davis ‘ep;ied that RMU is generaty billed energy vs capacity based on how the supplier bills MoPEP.Barrack reported that there is a lot of capacity in the market.Showalter reported that RMU does not want to price it too high, but also RMU does not want to give it away.Barrack reported thai ne agrees with Bourne to start at 2 cents.Williams asked, “What are you asking now?”Bourne reported that he proposes 2 cents per kWh premium and would ike to start there. Each Board memberagreed with starting at 2 cents.Bourne will bring rate sheets back at the next Board meeting.

D. Primary Depository. Bourne reported RMU received two proposals for our primary depository. Staff recommendsswitching to First State Community Bank. After discussion, Crump made a motion, seconded by Williams, thatRMU switch banks to First State Community Bank. Motion passed unanimously!

Crump made a motion, seconded by Williams, that the Board adjourn to Executive Session to discuss Real Estate,under RSMo (Supp. 1997) Section 610.021 (2). Roll call vote was taken 5:24 p.m. Votes: Barrack, yes; Crump, yes;Williams, yes; Showalter, yes.

VII. EXECUTIVE SESSIONA. Real Estate under RSMo (Supp. tgg7) Section 610.021 (2).

Crump made a motion, seconded by Williams, that the meeting return to open session. Roll call vote taken at 5:37p.m. Votes: Barrack, yes; Crump, yes; Williams, yes; Showalter, yes.

Bourne reported that Board discussed Real Estate matters with formal action taken.

VIII. ADJOURNMENTWth no further business appearing, Williams made a motion, seconded by Crump, to adjourn the meeting. Motionpassed unanimously. Meeting adjourned at 5:38 p.m.

Rolla Board of Public Works Regular SessionJune 26, 2018 page 6

//_‘ ‘iWO/C Barrack Pre

—“Matthew Z. Williams, Secretary

The Board’s next meeting is scheduled for Tuesday, July 24th, at 4:30 pm.

]sr. ft.N1gRe_1 SOS26ncd vipd

ROLLA MUNICIPAL UTILITIES ROLLA, MISSOURI

ELECTRIC - Residential or Non-residential

SOLAR COMMUNITIES ENERGY RATEFor individual RMU Customers wishng to use electricenergygenerated from solar resources. RMU shallmake available on a first-come first-served basis appropriateiy sourced energy at a rate of two dollars per100 kWh block of energy. AvaHable to all non-resdentiaiiresidential custcmers.

RATE Energy Charge: An up-charge, in addition to ali othercharges for all contracted kWh energy used, per month $2.00/lCD kwh block of energy.

OTHER APPLICABLE CONDITIONS:1. SOURCE: The source will be from solar energy production facilities under contract to Missouri Joint

Municipal Electric Utility Commission (MJMEUC) for the benefit of RMU’s power supplier, MissouriPublic Energy Pool.

2. PARTICIPATION: A customer must submit a completed, signed, application and be approved by RMUto commence services, To be removed from the Solar Communities program, a customer mustcontact the utility. No credits for previous Solar Communities program payments will be credited.

3. ALLOCATION: Customers are not limited in the quantity of Solar Communities blocks of energy theymay request; however, sales are conditional on the electric utility having adequate solar poweravailable that is uncommitted to previously existing sales.

4. RENEWABLE ENERGY CREDITS: Any Renewab1e EnergyCredits(REC’s) forthe energy purchasedthrough the Solar CommuniLes program will beiong to the Missouri Public Energy Pool u.n.ess the costfor registering ana retiring the Renewable Energy Credits, through a regStry approved by the State ofMissouri, is pad by the solar developer (MC Power) or the participating customer.

5. TERMINATION: If the City leaves the Missouri Public Energy Pool, the Solar Communities EnergyRate wi,: be terminated at the same time. If unforeseen circumstances lower or stop the MissouhPublic Energy Pools photovoltaic systems for proaucing energy for the customer rogram. the utility’sagreement with tne customer can either be put or. hold or termnated.

5 CONTRACTiNG PARTIES: Final terms and conditions, including price. for participating in theRenewable Energy rate shall be further defined by any required contract.

METHODS OF PAYMENT(Ref. RMU’s General Rules and Regulations, section “IV Billing and Payments’.)

Passed by the Rolla Board of Public Works

Effective with billing on all customers on and after

‘Nicholas Barrac resi

Mat:r,ewZ. \N.ams Secrelary

7-

July 24,2018

October 1,2018

E. Showa tei, V’ce Secrelary

07/16/18 SolarcommEnergyieO7l6ncd wpd

ROLLA MUNICIPAL UTILITIES ROLLA. MISSOURI

WATER

WATER SERVICE RATEApplicable to the use of service for all Residenbal and Non-residential customers except for privatelyowned fire hydrants and sprinkler systems.

RATE 52.90 per 1000 gallons: per month

SPECIAL RATES• $2.80 per 1000 gallons, per month, on 6” meters only

Missouri University of Science & Technology (MS&T) Applicable to the use of seMS&T. (October 18, 1983 agreement with Missouri University of Science & Techformerly University of Missouri-Rolla, for water service on file in Rolla MunicipalBusiness Office.)

• $3.48 per 1000 gallons, per mcrthPublic Water Supply District (PWSD) #2 Appcabe to the use of service by the PWSD #2.(Agreement with PWSD #2 for water service on file in Rolla Municipal Utilities’ Business

SERVICE AVAILABILITY FEE Applicable on active meters, per month. The Fee is based on size of meter.

5/8” and 3/4” meters1” meter1.5” meter2” meter3” rider

4” meter6” meter

Water meters for water service:$9.00/per meter

$11. 00/per meter$17.00/per meter$25.00/per meterDu.uu;per

$75.00/per$125 00/per

Water meters for sewer only service:$5.00/per meter$6.00/per meter$8.00/per meter

S15.00/per meteru.uuiper meter$40.00/per meter$70. 00/per meter

WATER COST ADJUSTMENT (WCA)In addition to all other charges, the amount of the Customer’s bill will be increased or decreased by an amountper 1000/gallons calculated according to the Water Cost Adjustment (WCA) - Rider.

METHODS OF PAYMENT(Ref. RMU’s General Rules and Regulations, section “IV Billing and Payments”.)

Superseding WATER SERVlCE RATE SCHEDULE ef’ective

Passed by the Rolla Board of Public Works

Effective on all customer bills on and after

Nicholas B . sider.t

Mattnew Z VJ,iiams, Secretary

Office.)

rvice bynology,

Utilities’

nietermetermeter

Oc:ober 1, 2016

March 20, 2018

October 1, 2018

C. Showaller, Vice Secretary

LV.L

i8O6IWIrRa’eaoorvdnca wed

Rn/la Board of Public Works Board Meeting

REGULAR SESSION - July 24, 2018— Meeting was held in the Board Room at RMUs Tucker Professional Center at 4.30 p.m.

The meeting was called to order at 4:30 p.m. by Rolla Board of Public Works (“RBPW’ or “Board”) Vice President AlbertCrump, Jr. presiding. The following were present:

Board members: President Nick Barrack (by phone 4:30 p.m.)Secretary Matthew 2. WilliamsVice Secretary Dr. Wm. E. Showalter (by phone at 4:30 p.m.)

RMJ Staff: General Manager Rodney P. Bourne. P.E.Operations Manager Chad Davis. P.E.Staff Engineer Vicki Cason, P.E.Business Finance Manager Dennis Roberts

Rol:a City Council member: Ann Murphey, Ward II

Minutes submitted, according to Agenda. by RMU’s Executive Administrative Assistant, Nicole Affo/ter.

* * * * *

APPROVAL OF MINUTESWilliams made a motion, seconded by Showalter, the minutes of the June 26, 2018, Board meeting RegularandExecutive sessions be approved as presented. Motion passed unanimously.

CITIZEN COMMUNICATIONCrump opened the PbLc Hearing for Solar Communities Energy Rate.

A. Public Hearing for Solar Communities Energy Rate. Bourne reported that RFvIU created a rate to zegin sellingMoPEP renewable energy. RMU has followed the template provided by MoPEP and local policies require a PublicHearing be conducted before implementing a rate change. Later in the meeting, the Board may approve RMU’s SolarCommunities Energy Rate. If approved, the Solar Communities Energy Rate will be presented at the second Augustmeeting of the Rolla City Council, along with RMU’s FY19 Budget. As of now, rate and terms are the same asdiscussed in last months Board meeting.

Crump announced, with no one present to speak to the Board, the public hearing is closed.

Ill. SPECIAL PRESENTATION (None)

IV. STAFF REPORTSA. BUSINESSIFINANCE MANAGER’S REPORT (Roberts)

1. The Board received the Statement of Income & Expenses reports for June 2018 (FY18).• Roberts reviewed the June 2018 report (FY18). with the following comparisons:

Month-to-Date comparison of June 2018 to June 2017Operating Income increased $332,247. Purchased Power expense decreased $1 30,889; OperatingExpenses decreased $147,352 resulting in an Operating Income of $557,960.46 which showed anincreased Income of $47g,599; Total Other Income decreased $3,543. Total Net Income for June 2018was $584,403.76] an increased Income of $476,056 in comparison to June2017.

Year-to-Date (YTD) FY2018 and FY2017Operating Income increased Si .925,561. Purchased Power expense increased $604,701: OperatingExpenses increased $1,035,208 resulting n an Operating Income of $638,586.09 which showed anincreased Income of $890353: Total Other Income increased $89,113. Total Net Income was$1,112,346.98, an increased Income of $979,466 in comparison to 2017.

Williams stated tnat the residential sales have increased more when compared to commercial sales.Williams then asked if the increases are due to new residential construction.Roberts replied we have immediately gone from cold season to a hot season.Bourne replied that he agrees with Roberts it is certainly temperature related with very little “spring like”weather.Bourne reported that electric sales have increased over the last year due to the cold winter temperaturesresulting in more revenue while power supply costs have generally been lower per kilowatt hour. The powerplants have been operating very well with the additional customer sales results in fixed costs being spread outover more kWh units sold.

2. Roberts presented RMU’s Financial Statement, Statistics report, and :he DisbursementSummarv for June2018 whch included the fcl!owing public utiHty account checks and transfers:

Public utility checks Phelps Co Bank - Super Now Checks #26161-26256

Transfer of funds Phelps Co Bank - Electronic Pmt Acct Check #1094

jjJ.q.

RolIa Board of Public Works Regular SessionJuly 24, 2018 page 2

Central Federal Savings & Loan Check #1231

Citizens Bank of Newburg Check #1230

Town & Country Bank Check #1231

First State Community Bank Check #1013

Williams made a motion, seconded by Showalter, the reports be approved as presented and forwarded to the City.Motion passed unanimously.Roberts noted thatthere is a handout show’ng Power Cost Adjustments and Water Cost Adjustments as of the end of June.

B. STAFF ENGINEER’S REPORT (Cason)Updates on:a. Development Review Committee. Cason reported that there was a DRC meeting held on Tuesday, June

26, 2018, with four Hems on the agenda. RMU had no comments on any of the items presented forconsideration.

b. Contractor Mains. Cason reported that the water main relocation along Kingshighway has beencompleted.

2. GIS Update. Cason reported that Archer-Elgin has begun survey data collection of the water facilities. Wecontinue to work with HDR and Archer-Elgin to develop the data set for the 015 System.

C, OPERATION MANAGERS REPORT (Davis)Davis highlighted portions of his Operation Manager’s report. Complete details are as follows:1. Update on current RMU projects

ELECTRIC DEPARTMENT -

(El) Lodges at Rolla - White Columns Road (8 multi-unit residential apartment buildings and clubhouseiInstallation of underground primary conductor, transformers, and meters. Started. June 2, 2017.Ongoing.

(E2) Electric System Improvements assocated with Highway 72 extension.1) Elimination of overhead lines on Kingsbighway oetween Bridge School Road and argroundsRoad.2) Reconstruction of system on Gale Drive and Hojo Drive.3) New system on Hwy 72 Southeast to Wiiams Road and Fadkner Avenue.Started, February 13. 2018. Ongoing.

(E3) Sonic of RoIla (109 South Bishop). Relocation of overhead electric to allow for constuction of newfacility. Started, March 21, 2018. Ongoing.

(E4) TX (Tneta Xi) fraternity (1605 Pine). Installation of underground primary conductor, transformer, andmeter for addition. Started, June 19, 2018. Completed, June 26, 2018.

(ES) Hopper’s (721 North Pine). Installation of underground primary conductor, transformer, and meterfor building renovation. Started, June 18, 2018. Ongoing.

(E6) h Street Streetlights. Conduit and wire replacement associatedwith City sidewalk widening project.Started, June 15, 2018. Ongoing.

ELECTRIC GENERATION(01) NESHAP RICE control equipment for generators. Staff is reviewing operations of pressure

transducers for catalyst monitoring. Replacing pressure transducers and related wiring. Started,Spring 2017. Ongoing.

(02) NESHAP RICE control equipment for generators. 5 year compliance testing for 9 of the 17generators. Started, June 12, 2018. Field work completed, July 9, 2018,

FIBER/SCADA -

(Fl) Reconfiguring fiber system to allow for removal of fiber on Kingshighway and portion of FaulknerStree: that is being abandoned. Installation of some equpment to reconfigure existng fiber systemto allow for short term deletion of that portion of the system along Kingshighway and Er. the area ofFaulkner Street.

WATER DEPARTMENT -

(Wl) Bridge School Road. Replacement of 8’ water main witn 12” PVC in conjunction with Hwy 72Extension.

Installed 60 feet of 6” PVC. 40 feet of 8” PVC, 2,300 feet of 12” PVC, and seven (7) firehydrants.

Started, December 13, 2017. Completed, July 16, 2018.(W2) 6th Street - Elm to Walnut as part of City street reconstruction program:

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Rolla Board of Public Works Regular SessionJuly 24. 2018 page 3

• 6 Street (Elm to Olive): Replace 4” cast iron main• SM Street (Elm to Walnut): New 12’ PVC main• Walnut Street (5th to 6th): Replace 6” PVC mainWhile working this area:• 6h Street (Walnut to Maple): New 8” PVC main• Walnut Street (6th to 7th): Replace 6” PVC main• Cedar Street (6th to 7th): New 8” PVC mainReplacement of existing mains and shared long servIces with new 12” and 8” PVC mains inconjunction with City’s reconstruction of street. Started, May 14, 2018. Ongoing.

(W3) Well #13. Chlorine feed line inside well house broke and damaged electric equipment. includingmotor starter. Repairs are being completed. Started, November 16. 2017. Ongoing.

(‘114) Conversion of water meters to radio reads,• 5)8” meters: Delivery of 6,504 meters was completed November 16, 2017• Installation being performed by staff members from RMU and City Wastewater Department.Started: November 20,2017; Completed since last report: 383; Completed to date: 3,584. Ongoing.NOTE: Approximately 65% of the water meters now have radio read technology in place.

(W5) Testing water meters. Testing some of the 3” water meters and some production meters at wells.Started, June 16, 2018. Completed, June 19. 2018.

Davis reported that there have been ten wells tested. Staff will continue to work on accuracy. This will not increasesales but wll improve accuracy of water loss c&culations,Sourne reported that ourwater loss stands at 13% and this testing may result with RMU having a corrected waterloss value of less than 10%,Williams stated that he thinks this wifl help us better understar,c our water loss percentages.Bourne rep!ied that as much as about 5% of ourwater loss may be result of inaccuracies with metering at the wels.Davis reported that the annual leak survey will lake place this summer to locate water main and service line leaks,RMU will continue to perform this on an annual basis. We believe this effort will still be cost effective, as even afew small leaks discovered result in reduced pumping costs.

MPUA / MOPEP UPDATE-(1) MoPEP Working Group on Rates and Resources Planning. Chad Davis attended meeting on June

29, 2018 and July 18, 2018 in Columbia, Missouri.TRAINING/PERSONNEL -

(1) Operations Staff.• Jacob Dobkins hired as Laborer I. Effective July 2. 2018• Vincent Richardson hired as Night Serviceman. Effective June 10, 2018

(2) Advancea Journeyman Lineman Training conducted byMissouri PublicUtihtyAliiance Transformerand Distribution Circuit Troubleshooting course (one day course). Attended by Kyle Malone, RustyMacCash, Rick Booker, Dave Gorrell, Brandon Skyles, and Eric Lonning on June28 & 29, 2018.

MISCELLANEOUS -

(1) Tour of City and RMU Facilities for new City Council members. Attended by Chad Davis on June23, 2018.

0. GENERAL MANAGER’S REPORT1. LAGERS Annual Actuarial Valuation. Bourr.e reported that RMU has Unfunded Accrued Liabilily of

(51,062.748), which results in the LAGERS retirement program being 112% funded as of February 2018. RMUremains over funded in our pension plan. Ourfuture contribution rates continue to decrease as ourfunded levelincreases. LAGERS is one of the highest rated pension programs in the countrj

2. MPUA MJMEUC Membershio Rebate for2OlO AmerenUE-MISO Cites Settlement. Bourne reported that tn isyear RMU received a check for $3,240.25 from Missouri Joint Municipal Electric Utility Commission, This is theninth year of a ten-year settlement, To date, Rolla has received $56,759.26 in membership rebates as a resultof MPUA’s action in this settlement,

3. Grain Belt Express Update. Bourne reported that the Missouri Supreme Court ruled that the Public ServiceCommission incorrectly denied a Certificate of Need and Necessity for the Grain Belt Express transmission linesproposed to come from western Kansas towards the east coast. Initially, the Public Service Commission deniedthe project but will now need to reconsider the project.

Borne reported that next month is the normal time for the board to complete his annual performanze evaluation

V. OLD BUSINESSA. Approve FY2019 Budoet. Bourne reported that there are no s{gniFcant changes since our Public Hearing on June

26, 2018. The proposed budget is rcw ready for Board approval. The approved FY2019 Budget wil be presentedat the second August Rolla City Council meeting for comments. Once the approved budget has been presentedto the Rolla City Council, all changes will go into effect on October 1, 2018 The budget includes a 2% Cost ofLiving Adjustment (COLA) and a 2% merit pool for wage increases. Williams made a motion, seconded byShowalter, that FY2019 Budget be adopted. Motion passed unanimously.

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Rolla Board of Public Works Regular SessionJuly 24, 2018 page 4

VI. NEW BUSINESSA Solar Communities MOU. Bourne reported this is the agreement between RMU and MJMUEC on the behalf of

MoPEP to allow us to seU solar power at our approved retaU rate. Showalter made a motion. seconded byWilliams, to approve MOU. Motion passed unanimously.

B. Aoprove Solar Communities Eneroy Rate. Boj me reported since the Solar Communities MOU has been adopted.the new rate sheet may be approved by Board. Showalter made a motion, seconded by Williams. that the SolarCommunities Energy Rate be adopted. Motion passed unanimously.

C. AdoptAPPA Safety Manual. Bourne reported that RMU has been using our own safety manual fora while now dueto past differences between the APPA Safety Manual and RMUs operations.After reviewing the current APPA Safety Manuai. RMU staff is recommending switching back to the APPA SafelyManual. RMU is now more in compliance since our safety policies have been updated and improved. Staff wilicontinue to implement minor safety practices to bring us in line wth the new safety manual.After brief discussion, Showalter made a motion, seconded by Williams, that the APPA Safety Manual beadopted. Motion passed unanimously.

D. Approve Modifications to Employee Rules & Regulation and Policies. Bourne reported the primary change in therules modify the reference from the RMU manual to APPA Safety Manual. Please note the APPA Manual requiresa separate policy for use of electronic devices in a utility vehicle, along with a few other modifications to policies.Williams made a motion, seconded by Barrack, that modifications to Employee Rules & Regulation andPolicies be approved. Motion passed unanimously.

Williams made a motion, seconded by Showalter, thatthe Board adjourn to Executive Session to discuss Real Estate,under RSMo (Supp. 1997) Section 610.021 (2). Roll call vote was taken 4:58 p.m. Votes: Barrack, yes; Crump, yes;Williams, yes; Showalter, yes.

Barrack left the meeting at 5:00 p.m.

VII. EXECUTIVE SESSIONA. Real Estate under RSMo (Supp. 1997) Section 610.021 (2).

Williams made a motion, seconded by Showalter, thatthe meeting return to open session. Roll call vote taken at 5:10

p.m. Votes: Crump, yes; Williams, yes; Showalter, yes.

Bourne reported that Board discussed Real Estate matters with formal action taken

VIII. ADJOURNMENTWith no further business appearing, Williams made a motion, seconded by Showalter, to adjourn the meeting.Motion passed unanimously. Meeting adjourned at 5:12 p.m.

dent

Matthew Z. Williams, Secretaiy

The Board’s next meeting is scheduled for Tuesday. August 28th, at 4:30 p.m.

.j /cR.

MtgReg_1 80 T24rca wpa


DEPARTMENT HEAD: John Butz, City Administrator ACTION REQUESTED: Final Reading

ITEM/SUBJECT: Ordinance Amending Chapter 33 of Code — Police Personnel Board

BUDGET APPROPRIATION (IF APPLICABLE) N/A DATE: September 4. 2018

COMMENTARY:With the comprehensive review of the City’s Personnel Rules, Administration was directed

to review the personnel appeals process — particularly with respect to the appointment of a “hearingofficer”.

Legal has reviewed both the Personnel Rules and Chapter 33 of the City Code forconsistency and is recommending the changes.

Please note that Sec. 33-21 is amended from the first reading of the ordinance to clarifywho and how a hearing officer is appointed. The new wording is consistent with the processoutlined in greater detail in the City Personnel Manual under final consideration.

Recommendation: Final Reading.

ORDINANCE NO.

AN ORDINANCE REPEALING SECTIONS 33-2 1. 33-22, 33-30, AND 33-36 OF THEGENERAL ORDINANCES OF THE CITY OF ROLLA, MISSOURI. KNOWN AS THE CODEOF THE CITY OF ROLLA, MISSOURI, PERTAINING TO THE POLICE PERSONNELBOARD AND ENACTING NEW SECTIONS 33-21, 33-22, 33-30, AND 33-36 IN LIEUTHEREOF.

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OFROLLA, MISSOURI AS FOLLOWS:

Section 1: That Sections 33-2 1, 33-22, 33-30, and 33-36, of the General Ordinances ofthe City of Rolla, Missouri, known as the Code of the City of Rolla, Missouri, pertaining to thePolice Personnel Board are hereby repealed and new Sections 33-21, 33-22, 33-30, and 33-36 arehereby enacted in lieu thereof as follow:

Article H - Police Personnel Board

Sec. 33-2 1. Police personnel board — Creation; composition; terms of office;qualifications generally.

There shall be established a Police Department Personnel Board, consisting of sixmembers. They shall be selected by the Mayor with the advice and consent of theCity Council. Board appointments will require the approval of the City Councilthrough a majority vote of the members elected to the City Council. Members ofthe Police Personnel Board shall serve four-year terms. The board members shallreceive no compensation. The members shall be at least twenty-one years of age.taxpaying citizens, and qualified voters of the City. Any member of the board maybe removed by the Mayor and a majority vote of all members elected to the CityCouncil for failure to attend meetings of the personnel board, or for good causeshown. In the event of a disciplinary hearing, the Board shall approve and appointa Hearing Officer who shall have no vote in the Board’s decision, but shall serve topreside over the hearing and rule on evidentiary matters. The elected CityMunicipal Judge shall serve in the capacity of Hearing Officer unless he/shedeclines or a conflict exists for the Judge to serve in such capacity. Ifthe MunicipalJudge cannot serve, the Mayor shall appoint a Hearing Officer, who is a licensedAttorney authorized to practice law in the State of Missouri and who is not a currentmember of the Police Personnel Board.

Sec. 33-22. Police personnel board — 3leetings; organization.

The Police Personnel Board shall be subject to call and shall meet at such times andplaces as may be designated by the board chairman. The chairman of the board, tobe elected by the board, shall preside at all meetings of the board, except fordisciplinary hearings. Members of the board shall also elect a vice-chair to servein the chairman’s absence and a secretary for recording minutes of meetings.

Ordinance No.Page 2 of3

Article HI - Suspension, Demotion, Dismissal

Sec. 33-30. Right of appeal.

Any police officer receiving written notice of disciplinary action shall have the rightto appeal such action in accordance with the city personnel rules and regulations.The decision of the city administrator may be appealed to the police personnelboard within seven calendar days of receipt of the decision of the city administratorconcerning the appeal. The city administrator shall immediately file such requestwith the chairman of the police personnel board. Upon receipt of written requestto appeal, the police personnel board shall grant a hearing, which may be public ifrequested in writing by the police officer, under the provisions of Section 33-36;provided that upon the filing of such request for hearing before the police personnelboard, any order or discharge may be temporarily stayed and such police officermay be suspended from duty without any pay until such time as the police personnelboard has conducted the hearing as provided in Section 33-36.

Article IV — Hearings

Sec. 33-36. Investigation and hearing by Police Personnel Board; report ofdecision to city council; rights of disciplined officer.

The personnel board shall, upon written application for hearing, make aninvestigation of the reasons stated for the disciplinary action. Any such hearingshall be closed to the public unless a written request for a public hearing issubmitted to the board by the police officer in the application for hearing. It shallbe the duty of the personnel board to hold the hearing as requested in a convenientplace and in accordance with the rules and regulations as may from time to time bepromulgated by the City. After holding the hearing as herein provided, thepersonnel board shall report in writing within three day, unless time is extended forgood cause, all facts and circumstances developed in their investigation and thehearing held pertaining to the reasons as to why such police officer receiveddisciplinary action and the decision of the police personnel board concerningwhether or not the disciplinary action will be upheld, modified or repealed. Thecity administrator shall provide the Mayor and the city council with the report ofthe police personnel board. The police officer disciplined shall not be deprived ofthe right to legal counsel and shall be afforded the right under the rules of civilprocedure to subpoena and cause to be subpoenaed witnesses on his behalf and theright to cross-examine witnesses who appear against him.

Section 2: That this ordinance shall be in full force and effect from and after the date ofits passage and approval.

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Ordinance No.Page 3 of 3

PASSED BY THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURI, AND APPROVEDBY THE MAYOR THIS 4(11 DAY OF SEPTEMBER 2018.

ppROV ED

ATTEST: MAYOR

CITY CLERK


CITY COUNSELOR

EEA


DEPARTMENT: Steffanie D. Rogers ACTION REQUESTED: Ordinance — 1 ReadingFinance Director

DATE: September 4, 2018 BUDGET APPROPRIATION: $ 000

SUBJECT: Ordinance to Adopt Changes to the City of Rolla Personnel Manual

COMMENTARY:

The Personnel Rules were last revised and adopted by City Council on April 2, 2007. The City conducts aformal review of the policies every five (5)to seven (7) years. Policy review began in 2016 and progressedthrough 2018 with Administration, Department Director and legal review.

Attached you vil! find a copy of the proposed personnel manual for the City ofRolla. While there are numeroustext changes throughout, a summary of key changes are as follows:

I. Added stepfather and stepmother to (lie definition of immediate family (page Il). This change istobetter recognize the step parent roles ofa blended family.

2. Added clarification to new employee familiarization (page 21). This is to provide clarification thatwhen a new hire signs the acknowledgement form, they agree that they have received a copy of thepersonnel manual, have gone over the major sections during orientation but have not read and/orunderstand the policy.

3. Added clarification for the promotion process for City departments (page 30).

4. Added clarification for departmental transfers (pages 31-32). An employee must retain a position intheir current department for at least one (1) year before requesting a transfer. Currently new hires arefinishing training with one department and transferring to another department with different demands.

5. Added Columbus Day to the holiday schedule and modified the Christmas Eve holiday (page 43).

6. Added language to clari’ items in the Borrowed Leave Policy (page 48-50). The majority of changesin this section are to the members of the Borrowed Leave Committee. The changes are to createconsistency with the Administrative Advisory Committee.

7. Added clarification to the hearing procedures for the Police Personnel Board and City PersonnelAppeals Board (page 69). A hearing officer will be approved and appointed prior to the hearing.

8. Rewrote Chapter IX and created an Administrative Advisory Committee (AAC) (page 71). Thisreplaces the past Employee Advisory Committee (EAC) and reduces the number of committees used toreview various City functions.

9. Added a section for social media (page 104-105). This addresses the growing participation in socialmedia in the workplace.

10. The proposed changes will be in effect on October I, 2018, subject to the final reading at theSeptember 17, 2018 tneeting.

Staff is recommending the first reading of this ordinance with these proposed changes.

ITEMNO.

____________

ORDINANCE NO.

AN ORDINANCE AMENDING SECTION 32-1 OF THE CITY CODE OF THE CITYOF ROLLA, MISSOURI PERTAINING TO PERSONNEL.

WHEREAS, an Ordinance dated Apt-il 2, 2007 authorized the City Council toadopt certain rules and regulations establishing the comprehensive personnel system forCity employees and did by said ordinance establish that such rules and regulations couldbe from time to time amended and modified by the City Council; and,

WHEREAS, the City Council deems it appropriate and necessary to modify andamend said Personnel Rules and Regulations in the City Code;

NOW. THEREFORE. BE IT ORDAINED BY THE CITY COUNCIL OF THECITY OF ROLLA. MISSOURI, AS FOLLOWS:

Section 1: That Section 32-1. Exhibit A is hereby repealed and a new Section 32-1,Exhibit A is enacted in lieu thereof

Section 2: This Ordinance shall be in fill force and effect from and after October 1,2018.

PASSED BY THE CITY COUNCIL OF THE CITY OF ROLLA. MISSOURI. ANDAPPROVED BY THE MAYOR THIS l7” DAY OF SEPTEMBER 2018.

APPROVED:

MAYOR

ATTEST:

CITY CLERK


CITY COUNSELOR

CHAPTER 13: LEAVES

1) PurDose: The City in conformance may grant all leaves with rules established for each typeof leave, The Finance Department is required to maintain permanent records of any absencefrom duty of all City employees.

2) Legal Holidays: It shall be the policy of the City to insure that all full-time regularemployees enjoy the same number of holidays each year.

a) All full-time employees are entitled to the following paid holidays:

1) New Year’s Day - January 1st2) Presidents’ Day - Third Monday in February3) Martin Luther King Jr. Day - Third Monday in January4) Memorial Day - Last Monday in May5) Independence Day - July 4th6) Labor Day - First Monday in September7) Columbus Day — Second Monday in October8) Veteran’s Day - November 11th9) Thanksgiving Day - Fourth Thursday in November10) Day after Thanksgiving - Fourth Friday in November (except Sanitation and

Recycling will work this day and shall receive a banked holiday to be used withincn(1)year).

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11) Christmas Eve — an eight (8) hour holiday on December 24tI when Christmas fallson Tuesday. A four (4) hour holiday on December 24th when Christmas falls on

1 ØsdyJhrougbtrWay__12) Christmas Day - December 2513) Personal Holiday - All full-time regular employees shall be eligible to take one

personal holiday per year using date of employment as the point of accrual. Thepersonal holiday will be equal to one regular work day, as defined by Chapter 2,Section 101. The personal holiday must be used within twelve (12) months fromthe date of eligibility. Personal holidays cannot be carried over to the next yearand will not be paid upon termination. Employees must obtain approval prior tousing the desired day.

b) When any of the above holidays shall fall on a Saturday, such holiday shall be observedon the preceding Friday. When any of the above holidays shall fall on a Sunday, suchholiday shall be observed on the following Monday.

c) General Employees absent the day before or the workday after a holiday except on anauthorized leave may not be compensated for the holiday. Police and Fire Shiftemployees absent the day of a holiday except on an authorized leave may not becompensated for the holiday. No sick leave can be used in lieu of holiday pay unless theemployee is scheduled to work. If sick leave is used, a written statement from aphysician stating the absence was due to illness may be required in order to receiveholiday pay.

d) When any of the above holidays shall fall during an employee’s vacation or authorizedsick leave, such days shall not be charged against the employee as a vacation day or sickday respectively, but shall be paid as a holiday.

e) Probationary employees shall be eligible for holidays.

j3.

43


DEPARTMENT: Community Development ACTION REQUESTED: First Reading

SUBJECT: An ordinance that changes the name of the street that begins at theintersection of Vichy Road and the area between the northeast sides of Lot1 and Lot 2 of the Arwood Hills No. 1 Subdivision and ends at the rim ofthe cul-de-sac that connects Lot I, Lot 3, and Lot 4 of the Rolla SkilledNursing Home Facility Plat No. 2 from Eagleson Drive to SilverstoneDrive.

(Eagleson to Silverstone Drive)MEETING DATE: 09-04-2013

GENERAL INFORMATIONCASE NUMBER: STRI8-01 SUBMISSION DATE: 06-6-2018LEGAL AD DATE: NA 300 FOOT NOTICE: NA

APPLICANT: The only property’s address affected by the proposed street name change çthesubiect parcel) is owned by Rolla SNF LLC and is located at 2735 Eagleson Drive. Greg Spenceis the registered agent of this LLC and is one of the owners of the Silverstone Place Skilled Nursing& Rehabilitation Center. which is located on the subject parcel. Greg Spence is the applicant ofthis proposal.

LOCATION: The street subject to this ordinance (the subject street) was dedicated through theArwood Kills No. I Subdivision (the approximate 240 feet of ROW that connects Vichy Road tothe Rolla Skilled Nursing Home Facility Flat No.2) and through the Rolla Skilled Nursing FacilityPint No. 2 (a 0.19 Acre cul-de-sac that consists of the end of the Eagleson Drive that connectsVichy Road to Lot 1. Lot 3. and Lot 4 of the Roila Skilled Nursing Home Facility Pint No. 2).

FINDINGSPROJECT BACKGROUND/DESCRIPTION: When Eagleson Drive was first dedicatedthrough the Arwood Hills No. I Subdivision, it was intended to be a 1oop that began at theintersection of Vichy Road and the area between the northeast sides of Lot I and Lot 2 the ArwoodHills No. 1 Subdivision and ended at the intersection of Vichy Road and the area between thenortheast sides of Lot 6 and Lot 7 of the Arwood Hills No. 1 Subdivision. Shortly after ArwoodHills No. 1 was platted, the idea of the loop was abandoned and all that would remain of EaglesonDrive were the ends of the loop where they transected with Vichy road. Because of this, twoEagleson Drives exist today. The Eagleson Drive that is to have its name changed begins at theintersection of Vichy Road and the area between the northeast sides of Lot 1 and Lot 2 the ArwoodHills No. I Subdivision and extends to the southwest (See Figure 1 for the street location). Theother Eagieson Drive that is to remain named Eagleson Drive begins at the intersection of VichyRoad and the area between the northeast sides of Lot 6 and Lot 7 of the Arwood Hills No. 1Subdivision and extends to the northwest along the fronts of Lots 7-9 and through Lots 27-30 ofthe Arwood Hills No. I Subdivision and ends at Lot 1 of the Rolla Skilled Nursing Home FacilityPlat No.2.

CAUSE AND PUBLIC PURPOSE OF PROPOSAL:The applicant agreed to apply for the street name change upon the City’s recommendation. TheCity recommends this street name change in order to prevent confusion for emergency firstresponders and others from turning down the wrong Eagleson Drive because it could possiblycause the first responders to unnecessarily prolong their response time to an emergency. Inaddition, such a street name change would help prevent the visitors of the nursing home fromtaking a wrong turn, which causes unnecessary traffic in the Arwood Hills subdivision.

PROCESS:The City Council approved Resolution 1929 that authorized the City to initiate the process ofchanging the subject street’s name. This resolution was posted in the Rolla Daily News for oneweek, as required by state law (RSMO 77.220). Four weeks subsequent to the last day ofadvertising the resolution, there has been no written petitions submitted to the City from anypropery owner along the subject street. According to state law, once such a resolution has beenadvertised in such a paper and no such written petitions are submitted after a period of four weeksafter the last day of such a resolution being advertised (last advertisement was July 2, 2018). theCity Council has the authority to change the name of such a street by ordinance. Therefore, enoughtime has passed since the last advertisement for the City Council to change the street name throughordinance.

PUBLIC & INTERNAL COMMENTS: No protest petitions or internal comments have beenfiled to this department.

ACTION REOUIRED: The Planning and Zoning Commission unanimously approved theresolution that initiated this process. The action requested from the City Council is conduct thefirst reading ofan ordinance that would change the name ofthe street that begins at the intersectionof Vichy Road and the area between the northeast sides of Lot I and Lot 2 of the Arwood HillsNo. I Subdivision and ends at the rim of the cul-de-sac that connects Lot 1, Lot 3. and Lot 4 of theRolla Skilled Nursing Home Facility Plat No. 2 from Eagleson Drive to Silverstone Drive.

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Figure 1, STR18-O1, Street Location

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ORDINANCE NO.

AN ORDINANCE THAT CHANGES THE NAME OF TIlE STREET THAT BEGINS AT THEINTERSECTION OF VICHY ROAD AND THE AREA BETWEEN THE NORTHEAST SIDES OFLOT 1 AND LOT 2 OF THE ARWOOD HILLS NO. I SUBDIVISION AND ENDS AT THE RIM OFTHE CUL-DE-SAC THAT CONNECTS LOT I, LOT 3, AND LOT 4 OF THE ROLLA SKILLEDNURSING HOME FACILITY PLAT NO. 2 FROM EAGI.ESON DRIVE TO SILVERSTONE DRIVE.(EAGLESON TO SILVERSTONE DRIVE)

WHEREAS, Greg Spence, the registered agent of Rolla SNF. LLC. requested on June 6. 2018,thai the name of the street that begins at the intersection of Vichy Road and the area between the northeastsides of Lot 1 and Lot 2 of the Arwood Hills No. I Subdivision and ends at the rim of the cul-de-sac thatconnects Lot 1, Lot 3. and Lot 4 of the Rolla Skilled Nursing Home Facility Plat No. 2 be changed fromEagleson Drive to Silverstone Drive; and

WHEREAS, the Planning and Zoning Commission met on July 10, 2018, and recommendedchanging the name of said section of Eagleson Drive to Silverstone Drive; and

WHEREAS, the City Council of Rolla met on July 16, 2018, and found it necessary to changethe name of said section of Eagleson Drive to Silverstone Drive and directed that, as mandated in Section77.220 of the Missouri Revised Statutes, the resolution be advertised in a local newspaper for a period ofat least one week; and

WHEREAS, after a period of four weeks from the last day of the publication of Resolution 1929,which was the resolution passed by the City Council to initiate this street name change. no propertyowners along the line of such street filed with the city clerk their written protest against said street namechange; and

WHEREAS, The City Council of Rolla then authorized the adoption of an ordinance to approvethe change as described, which, once approved, the City Clerk shall file with the Phelps County Recorderof Deeds.

NOW, THEREFORE, BE IT ORDA[NED BY THE CITY COUNCIL OF THE CITY OFROLLA, MISSOURI, AS FOLLOWS:

SECTION 1: That after consideration, the City Council approved the request to change thename of the street that begins at the intersection of Vichy Road and the area between the northeast sidesof Lot I and Lot 2 of the Arwood Hills No. 1 Subdivision and ends at the rim of the cul-de-sac thatconnects Lot 1, Lot 3, and Lot 4 of the Rolla Skilled Nursing Home Facility Plat No. 2 be changed fromEagleson Drive to Silverstone Drive

SECTION 2: That this Ordinance shall be in full force and effect from and after the date of itspassage and approval.

PASSED BY THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURI AND APPROVED BYTHE MAYOR THIS 17” DAY OF SEPTEMBER 2018.

APPROVED:

ATTEST: MAYOR

CITY CLERK


CITY COUNSELOR A q.


DEPARTMENT HEAD: John Rutz, City Administrator ACTION REQUESTED: Motion

ITEM/SUBJECT: Appointment of “Employer Rep” for LAGERS

BUDGET APPROPRIATION (IF APPLICABLE) $300± DATE: September 4, 2018* * * * * * * * * * * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * *

COMMENTARY:

The City’s retirement program (LAGERS) is required by law to host an Annual Meeting toreport the financial condition of the organization and to conduct any business on policy direction.The law requires each participating member-City to appoint one Employee Rep and an EmployerRep. Employees will actually nominate and then vote on their representative. While CityAdministration can appoint an Employer Rep, it is preferable that a Council representative attend.

The Annual Meeting is October 25-26 in St. Louis, Missouri and is very informative. Ifinterested in attending, please let Mayor Magdits or myself know of your interest. In the absence ofaCouncil Rep the City Administrator will appoint an employer representative to represent the City’sinterests in LAGERS.

ITEM NO.

LAGERS 2018 ANNUM MEETING AGENDA

LAGERS board and staff it’ll! he u’earing yellow lanyards and blue shirts. Please seek us out for questions or comments!Please wear your na Tile badge for en try into all events.

7:30 am. - 9:00 am. Buffet Breakfast Zurich Ballroom

9:00 am. - 9:30 am. Business Meeting - Election of Trustees Versailles Ballroom

9:30 am. - 10:00 am. Educational Tools Available to You Versailles BallroomIc/Ipabs), Inl,,cat,o,, eS Outreach COIULIiTIa(OI

10:30 am. - 11:00 am. How to Invest Thur Money Alongside Your LAGERS Plan Versailles BallroomBruit T Cot/ct!, C/I ieJ In yes (flu ciT Oj/t ;cr

1 1:00 am. Adjournment Versailles Ballroom

fl:lIIMIyxpIIunJ4: WIii:

TIME SESSION ROOM10:00 am. - 1:00 pm. Registration \rersa;]les l’eyer

10:00 an:. - Ii :00 ant Legislative Advisory Committee Meeting Matterhorn

• fl*.iifl I r- *1

10:00 am.- 10:30 am. LAGERS 101: HowMuch Will You Get from LAGERS? Versailles Ballroom

Pr ny Thomas, EdT ication & Out I reach Sue, it uha I

10:00 am. - 10:30 am. Separating from LAGERS Covered Employment St. Moritz & Bern1 ,vela tech ten berg, C’o,n in it inca tic, I, 5 Specia/isi

10:00 am. - 10:30 am. Monthly Reporting 101 Alpine 2 & DavosDen ii is, SC/Ta/In,, Se, nor Accounts Analss

10:40 am, - 11:10 am. lAGERS 101: HowMueh Will iott Get from LAGERS? Versailles Ballrooml’t’,,o ]/t;’iu,,is, J:ciitcui!!i)it 3— (),,tre,ci: ,Soecioi[sI

10:40 sri.- I 1:10 ant. Application Process & Payout Options Sc. N[oritz. & Bern

Jej[ l’uibSi, i:,Iiut,ilio;i 3- Oiulreticlt I ,O(flittITuTtoi’

10:40 am. - 11 :10 a,nl. Disability & Survivor Benefits Alpine 2 & Davos

jiioui Juu’g’rs 5!. ]:‘xecuuui’e ,Secrclor,: t)/’,’iu,(i,,,s

11:20 am. - 11:50 am. How Pension Funding Works Versailles BallroomJe/j Kenipker, Asst. Executive Secretary Member Services

11:20 am. - 11:50 am. Application Process & Payout Options St. Moritz & BernIc/f Pabst, Education & Outreach Coordinator

11:20 am. . 11:50 am. Disability & Survivor Benefits Alpine 2 & Davos‘Iiznui Jaegei’s,Asst. Executive Secretary Operations

4lS’l S1 [ii> r1:00 p.m. - 1:15 p.m. LAGERS Leaders Remarks Versailles Ballroom

4 u-by 1 odd, Boa i’d a I/u I is tees C/I IT itJ’t’ 501 I

a tb II ‘i/sot, Exeet U ‘e Secret 1 ri

1:15 p.m. - 1:45 p.111. Slate of the System Versailles BallroomReb I li/sw,, Lxcc,i(it’e Secretary

1:43 p.m. . 2:15 p.m. lAGERS Investment Portfolio Update Vet’s’l1es Ballroomflruo, C 1’lkti, tine! i,i’’cti,ieiti (fl/ftc’

2:13 ani. . 2:35 p.m. Brcak Versailles Foyer

2:33 am. - 3:03 p.m. Legislative & Advocacy Update Versailles BallroomI./,rabetl, .\iu/u,iff I.euisiu!iie 3-(,’,’:,m,,i:c,,I:t,n.,

3:03 p.m. - 3:33 p.m. Communicating the Value of Your Pension Plan Versaillcs Ballroon:liii keit I) ike,: . lss I. ):xccIu ! It’ Sc cr 5.,,i. 4/en, (icr Sc rt IL’L’3

3:35p.m. - 4:10 p.m. ‘Ihe Role of the Board Versailles BaThoomI’,u,,t hopkins. (_ooiplrance Officer / I,,(c,n,/ Aiui/itorJut’,, J’uTtllSIiIe)’ci, CI,ic/(.ua’Tsei

4:10 am. — 4:40 p.m Caucuses Versailles BallroomAic’nib,’r )),-k’0ncs

Lo,tio’,e, Defecates SL Nior:tz&Berr.

3:30 p.m. - 6:45 p.m. Reception: Pha,, wei:rco!I’tIaI,i-r eta’,: ..lnj’cttae,, to:,! ‘alt dank, n/fl/c Versailles Paver.j:c,i sal a ,,t5/I U;,r w’,it be a,,,,fiii,Ic, i’Ie,,sc Set Will iIir;’iFIt( I,,,,,kt,’, I,), ct’ IiiuiiCt 0)3.

bus Ii Si. louis

FRIDAY, OCTOBER 26TH


DEPARTMENT HEAD: Chief Sean Fagan ACTION REQUESTED: l Reading

ITEM/SUBJECT: Purchase or possession by a minor (alcohol)

BUDGET APPROPRIATION (IF APPLICABLE): $ N/A DATE: September 4uI, 2018

Commentary:

Our current Minor in Possession Ordinance Sec 4-4 Purchase or possession by a minor, onlymakes it a crime for a minor to purchase or be in possession of alcohol. By contrast, the state lawmakes it a crime for a minor to either purchase, be in possession of alcohol or to have consumedalcohol (either by being visibly intoxicated or having a BAC [Blood Alcohol Content] in excessof .02%). Officers are routinely charging underage drinkers through the state statute rather thancity ordinance because of this fact. It is easier to prove possession by having a teen give a breathsample using a Portable Breath Tester (PBT) then proving that the teen was holding an intoxicatingbeverage when the police arrived. As you can imagine the scene upon the arrival of the police,full or partially frill alcoholic beverages sitting around everywhere but of course, nobody claimsthem. Unless the officer can prove that specific, drink was in that specific minor’s possession it ishard to get a conviction. With that being said we would like to see the city expand the ordinanceto frilly mirror the state stature (RSMo. 311.325) so that officers can have consistency in enforcingthese two laws.

Recommendation:

Staff recommends first reading of this ordinance.

ITEMNO. V±..I.

ORDINANCE NO.

AN ORDINANCE AMENDING SECTION 4-4 OF THE CODE OF THE CITY OFROLLA, MISSOURI, PERTANING TO PURCHASE OR POSSESSION BY A MINOR- PROHIBITED; PENALTY PROVISIONS.

NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THECITY OF ROLLA, MISSOURI, AS FOLLOWS:

Section 1: That Section 4-4, Purchase or possession by a minor - prohibited, of theCode of the City of Rolla, Missouri, is hereby amended to read as follows:

Sec. 4-4. Purchase or possession by a minor- Prohibited; penalty provisions.

a. It shall be unlawful for any person under the age of twenty-one (21) years toknowingly purchase or attempt to purchase or knowingly have in his possessionany intoxicating liquor as defined in Section 311.020 (RS\4o) or who is visibly inan intoxicated condition as defined in Section 577.001 (RSMo). or has a detectableblood alcohol content of more than two-hundredths of one percent or more byweight of alcohol in such persons body.

b. Any person found guilty of violating the provisions of this Section shall be subjectto a fine of not to exceed three hundred and no/l00 (8300.00) dollars (Ord. 2381,§1; Ord. 3683, §1)

Section 2: That this ordinance shall be in hill force and effect from and after thedate of its passage and approval.

PASSED BY THE CITY COUNCIL OF THE CITY OF ROLLA. MISSOURI ANDAPPROVED BY THE MAYOR THIS 4” DAY OF SEPTEMBER 2018.

APPROVED:

ATTEST: MAYOR

CITY CLERK


CITY COUNSELOR

vr. c.0’.


DEPARTMENT HEAD: John Buta City Aclmimstrator ACTION REQUESTED: Discussion”No action

ITEM/SUBJECT: Review Certificate of Substantial Completion — Westside Market Place

BUDGET APPROPRIATION: $17.9 Million ($3 Million Savings) DATE: September 4, 2018

* * * * * * * * * * * * * * * * * ** * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * * * * *

COMMENTARY:Hard to believe but the first contact we had with UTW was in the fall of 2013 with a fonnal

letter of interest in a redevelopment project in January 2014. Following a couple busy years ofproject development with the County’s TIE Commission, we actually approved the key document- The Redevelopment Agreement on September 6, 2016. Simultaneously we were working thefonnation of the TDD, which was critical in securing funds for access to Rolla West (and thecomponent Westside Market Place). Site work began in April 2017 and the entire project wascompleted in July 2018.

Due to outstanding work and cooperation between scores of folks including Council,County Commission, TIE and TDD Boards, UTW, staff and contractors, the project exceeded theproject completion date of September 2019 (per the Redevelopment Agreement) by 14 months.

Even better news is that the project came in less than projections resulting in TIFcontribution (savings) of approximately $3 million. The May 2016 Westside Market PlaceRedevelopment Plan estimated a “Total Redevelopment Project Cost” of $48,065,000. Of thattotal, TIE reimbursement and TDD finds (re-direction of 50% of the sales tax and 15% of theincremental property tax) would be capped at 522 million. As we worked through details ofexecution that amount was reduced to 521 million. In the final allocation/break down ofreimbursable expenses, the TDD will have covered 54.5 million and the hF support isapproximately $13.5 million ($3 million less than budgeted). The project savings will provide anearlier pay out of the TIE bonds (dependent on store retail sales). Congratulations to all for a jobwell done!

Via Overnight Delivery

City Administrator

City of Rolla. Missouri

901 North Elm StreetRolla. Missouri 65801

Presiding CommissionerPhelps Counts. Missouri

200 N. Main Street

Rolla, Missouri 65801

UTW Rolla Development, LLCOne Metropolitan Square, Suite 3000

St. Louis, Missouri 63102

July 11,2018

RE: Rolla \Vestside Marketplace Project

Certificate of Substantial Completion

Gentlemen:

Pursuant to Section 3.11 of the Redevelopment Agreement. enclosed please find LTW Rolla

Developments Certificate of Substantial Completion.

Sincerely,

UTW Rolla Development. LL’

cc: Mark Spvkerman. Gilmore & Bell (v/enclosure

A Ian Bornstein

10S5b3707 \•-I


The undersigned. UTW Rolla Development. LLC (the “Developer”), pursuant to that certain

Redevelopment Agreement dated as of February 1. 2017 (the “Ayieeinenl”). among Phelps County.

Missouri (the Co,n,n”). the City of Rolla. Missouri (the “City”). the Developer and LTW Rolla Project,

Inc.. hereby certifies to the City as follows:

That as of July II, 2018, the Work (as such term is defined in the Agreement) has been

substantially completed in accordance with the Agreement.

2. The Work has been performed in a workmanlike manner and in accordance with the

Construction Plans (as defined in the Agreement).

3. Lien waivers for the Work have been obtained.

4. This Certificate of Substantial Completion is accompanied by the project architect’s

certificate of substantial completion on AlA Form G-704 (or the substantial equivalent thereof), a copy of

which is attached hereto as Appendix A and b this reference incorporated herein), certifying that the

Work has been substantially completed iii accordance with the Agreement.

5. This Certificate of Substantial Completion is being issued by the Developer to the City in

accordance with the Agreement to evidence the Developer’s satisfaction of all obligations and covenants

with respect to the Work.

6. The City’s acceptance (bclow) or the City’s failure to object iii writing to this Certificate

within 45 das of the date of delivery of this Certificate to the City (winch writien objection. ifanv. must

be delivered to the Developer prior to the end of such 45-day period), and the recordation of this

Certificate with the Phelps County Recorder, shall evidence the satisfaction of the Developer’s

agreements and covenants to perform the Work.

This Certificate shall be recorded in the office of the Phelps County Recorder. This Certificate is

given without prejudice to an rights against third parties which exist as of the date hereof or which may

stihsequentlv come into being.

Terms not otherwise defined herein shall have the meaning ascribed to such terms in the

Agreement.

10S5501S4.V-I

IN WITNESS WHEREOF, the undersigned has hereunto set his/her hand this II Eli day of July,2018.

ACCEPTED:

CITY OF ROLLA, MISSOURI

LTTW ROLLA DEVELOPMENT, LLC

By:

[SEAL]

ATTEST:

Carol Daniels, City Clerk

CITY OF ROLLA, MISSOURI

By:

_______ _________

Louis J. Magdits IV, Mayor

Jeffrey

IOSS5I4.’i

STATE OF MISSOURISS.

CITY OF ST. LOU[S

On this Iay of J I 2018 before me appeared JeftI’ey P. Otto, to ne personally

known, who, being by me duly swn’*i, did say that he is a member of UTW Rolla Development, LLC,

and that said instrument was signed in behalf of said company, by authority of its members; and said

Jeffrey P. Otto acknowledged said instrument to he the free act and deed of said company.

IN TESTIMONY WHEREOF. I have hereunto set lily hand and affixed my seal in the City and

State aforesaid, the day and ear first above written.

4) Notary Public

(SEAL)

My coninussion expires: / 1ARGRET WALL!i:it’y PLD!ic — Notary Scat

i S: LOUS Ci:y— State of Missouri

Cc’,VN. ssiun Nu’nbe’ t 34745c5G12

STATE OF MISSOURI)SS

COUNTY OF PHELPS)

On this day of

________________,

2018, before me appeared Louis .1. Magdits IV, to me personally

known, who, being by me duly sworn, did say that lie is the Mayor of Ihe City of Rolla, Missouri, a third-

class city and political subdivision of the State of Missouri and that said instrtllllellt was signed and sealed

in behalf of said City h’ authority of its City Council and said Louis J. Magdits acknowledged said

instrument to be the free act and deed of said City.

IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my official seal in the County

and State aforesaid, the day and year first above written.

Notar Public

(SEAL)

My Commission Expires:

_________________

iO5$6IS-l v-i -i •:

-, - - - sfl.- -‘

Proj ect Property

Lots 1.2,3,4. 5 and 6 of \Vestside Marketplace. a Re-subdivision of Railroad Addition Lot 94 and pailsof Lots 93 and 95 and Part of the West V2 Section 10, Township 37 North. Range S West in the City ofRolla. Cotmty of Phelps, State of Missouri. recorded in Cab D Slide 322 of the real estate records ofPhelps Count, Missouri.

-vi-- z).Ic$’t IS-J U

tAJA Document G704m — 2017Ce,tiflcate of Substantial CompletionPRO.kCt: (nat mId &.*nsj cwruri veitiil C!RTFICATE$*CU0It16-023 Ctt P: Gatnl Coesepcfice Cetlfleate Ntlttcn 001Wesiside MaikeiplaceRoUt, MO Dc: Yebmmay 24.2017 Date: icciwy 25. 2018

ia(itmdadthtu) AROITEC1 Osmn. ad odfls) COIITRACTOt (awisa and addren)UTW RoUt Develoçsait Ut Thi Ardülects &h’kmsn C’s’xtozsOne Mettopolita Square gg 12 Manchester Road 16650 Chcstezfldd Grove Rd.211 N. Broadway. Suite 3000 St LOUIS. M0631 19 Suite 100

St. Louis. MO 63102-2741- C1iter5el& MO 63005

The Watt i1iftd betow Irben reviewed and fbimd. so Anhitect’s ha heoaledg.. infa,ii. mod belief. to be s*statiallyccx,qaete Substandal Ccazçledce Is the saie in the pitpess of the Woik *bai the Wcik a, dalpeled poilkt Is cuWv1a*? cosnpkte inaccordance with the Catinct Docik ni that the Ovta can ccciy orpillize the Woit for Us lateedad t. Thea of Substantialcoeticc of the Pr*cI or patlati desl8mted below K the date established by this Certificate.rldriØ the Work orpcrae thnf that Li swkalwfal& nlwJltt).411 shell scope week kr Buildiigs C (Ross). DAT) Maxx) and E (Petsmart).

ThjAattects K 0. (4 ,DatldYacê Petnamy 1.2018ARQflW ffThm m - POED N AND 1ffLE DATE OP SUBSTAMTV.L ccazin

The date of Sttaatlal Coarpk4ae of tie Pmjtct or poniati desipatad eboce Is also the dart ofco nwcvmenta!qqlicth tLWTIWRSrel$lirtd by & Ccaact Doaah. ncqt as stated beloreuøe‘nthat d isccanent ihsiNal CbirwleUoIt Yaw. and i*thtn thaw Sue fle.IrSeItt)WA

W0TOECOLEW0RsniwA list ci itees to be completed ci counted Is attached bent or transm&ttaf apaed tq by the patties, and IdemLfttd n kllows:f*The M(Wm*M btcc.g*Mw ccindW)See atched Su&anäsl Cwqktcm Psach list dated 1/23118 Q,erfcnmd on 1/24/18)

The biilwc to bebide aq bans a- list es nc* altes the ‘espocsibtly of the Coaqactor to eoaip)c4e eli Wosk in iccote with theConner Doctmests. Unku abewise aped to in ‘wfldq. the date of Cot DDCaUat1 ofwanes for items cc the attached list Mill bethe data of jucatice of the ftibJ Cestlflc*te of Payment or the date of fizI payment idicbeve ocews first, The Contractos ‘xiii comilete orcosect the Woit on the list of items attached beeto within dusty (30) days tow the tot date of Substantial Cosqleilcn.

Cost estimate ofWoit lobe tflt4jeted ti ooatact S

The rnpceisiNiltir cite Gite and Ccrmwio lea seatty. maintenance, beat utilities, damage to the Wo& rmwake. ecu ctheritemsidentified below shall bees folio’in:(Wa, Oiø,&s aId Coeock,e ‘s ta1 irnd bwswr eoann?sñaiW renew iNSWQMW ?rqwrrme and cqierge.)Febnisy 1.2018

The Owua tad Contactor hereby accqN the icspoiulbllities assigned to thaw in fitis Cmlifltate of Substantial Cempledon

________________________

. David Klua&hinam Cointtwa*

PMNTED HARE NW MTLE DATECONTRACTOq (Fine!—f

. Jefficy P. Otto131W Rout Develop. LiePt1UED NA AJC TIThE DAlE “CWR (FT?W ?MeJ

AlA DocrwM 0704” - 217. Cc.tid® t3, ¶0Th. 1992,2wud Z)t1 b Tt’eAlmflcauWtje dAsti*eds. MI iWa raleluet WARfltG iNs*0tnb ..aad by IL). 4Øs L ,n.d.,4Tr.nn. yea rbadr.j. afl3ee e(i’sV2 Dan litm=ems,aI,eeueSft4uvdnMpaadUn .abepuseadawwnseulmneuqpce::E z:& an. INsthomwtwaspduced byAIA.S g cc Dl2IIalStadecOsaNc WOStSl4B4dldseflhiaon 12fl4120t8, aaiE rd faintUssr Kate,:

LL

‘•t -

A lA®tnitt Document 0704tm— 2017


PROJECT: (name end address) CONTRACT INFORMATION: CERflFICAffi INFOBJIRTION:Academy Spoils + Outdoors #298 COHInCI For: General Ceost’lon Certificote Numba CCI1575 West Side DriveRolls. Missouri 65402

Dale: Febniazy 24, 2017 Datc:M,rthOl,20L8

OWIER: (name and address) ARCHITECT (name and addnss) CONTRACTOR: (name aad address)IJTW Rolls Development LLC p62 architecture + engineering Britain ConMeuctorsc/a Jeffrey Otto 2809 Ajax Avenue Suite 100 16650 Chesterfield Grove RoadI Metropolitan Square Rogers Arkansas 72758 Chesterfield Missouri 63005211 North Broadway Suite 3000St Louis Missouri 63102

mc Work identified below h bean reviewed and found, to the Arebited’s best knowledge, Infonnation, and beli4 no be substaaliailycomplete. Subsuijal Completion is the etage In the progress of the Work when the Work designated portion is sufficiently complete inacootce with the Contract Docuxnernts so that the Ownor n occupy or utilize the Work for Its üitc,dcd use The date of SubstantitiCompletion of lbs Ploject orpoetlon designated bolow is the date cstobli,he4 by this Certificate.(l*n4’ the Wo,& orponian (hereof that is u.hstantddl&twojle(e.)Academy Sports + Outtk,ors

pb2 srdiitectrne +

englitai

__________________

ARCIITECT (Finn Name)

WARRANTiESThe deofSuhetanlial Completion of the Ptojeci orportian designated shove is also the date of commenoamant ofplicabk wannticsrequired by the Contact Doajmenl,, except as stated below:(Identjlj’ wononilaa that up no: commence on the dale ofSithsiant tat Completion, flay, and indicate their date ofcammcncemenl,)

WORN TO GE COWLETEO OR CORRECTWA list of items to ho completed or canceled is attadwd hereto, at irsnsmhtcd as agreed upon by the parties, and identified follow,:(ldnnz& the list a/Work to be amaptewd or conede)

‘rho failure to Include any items on auch list does not alta the responsibility of Ut Ccrtractorto comp1ele all Work hi accordance with theContract Dooiments, Unless otherwise agreed to in writing, the date olcommencement cC wa,nnties fir items at the inched list will bethe date of Isauancc of the reset Cutificate of Payment or the dale oltinmi payment, whidic.owno, firsL The Cantriator will complete orentreat the Work on the list of items attached hereto within ( ) days from the above date of Substantial Completion.

Cost estimate of Work to be completed or canceled: $

The ,t,pc.isibilitire of the Owner and Coonctor for aecwity, maintenance, heal, utilities, dnge to the Work, insuran, arid oTher itnsidentified below shall be as follows:(Note.’ Owner’i and Contractor r legal and Inswance cownse! should nulew Innsmnce rrqiufrements and enwrap.)‘Mghkect Is nder contract to the Taint1 Academy Ltd. for the bnnLldlng limits only. Architect is providing this

document ass coaveulence for parties Involved, napes which Academy may rely.

The Owner and Contractor hareby accept the responsibIlIties assigned to Ihem in this Certificate of Substantial Completion:

March 01. 2018DATE CF WBSTANTIAL COMPLETION

Ala Pocuwmnt G7O4’ - 2017. Copy’lghtO 1903. 1978,1992, 2000 and 2027 by TteMmdesn IrCWna flit All rttila reserved. WARIIING: TaleAIA Document I. protuttoc by L&5. Copyright Law and International Tr.attn. kaiitliott*d reproduction OrdIsttlbullon aIIM. A1A Ooewi,aist, orany portion oF it, map roauH in severe civil and ar*nlriai pontin, and swIll t proncutsdt fl stesimewn .atrt pecalbi. wider the IIw.Tl*doojrr.,tm onrtad byAJA .Mwws ii 1e:4tOBon aavitaoie iraOsds’Na flSl4aesg*atn,s on 01f2512011. wd b netreat.Robs: (SA41)

&mnknm Coøsfruc*on 4,..V74, -6sfCONTRACTOR (Firm S1GMATURE 7 PRINTW WAE%D TTtE CMName)

ZNLLC n’re( kf’sCWNrFfr,n Name) SØATURC PR1NtEDNAUANDT1rLE DATE

AIR Ooc4nwft Sue -2lt7. CoØlhQhtO I9G ¶fl, i992, 2tX rd 2VY Wims M.c fltLIt & ktti.es. Al Ittil flICWd. WAIlING; mlAIM DoanM Is by US. Copflht Land I,l.,..IU..aI Tifla UMgthwfr.d t.production otdbhlh.a, at UtI AIM 0ocjm.M. ° 2irty porda.i oft, — nsa kiesn.s aisli erad flifli pl45*I. ltd till b. tNCad to th. mnhitn .taa aIbb w,dldw In. Thi.cssmrt Wa ...J by ALA .oft—s. si 1S:4L0a on OSiOlt2Oll uMtt Did. NO fl2II4WV wbdi .Jqidi.. O1fl6/2Oi, .rr I. net for mat.UnNctw (3EBADA4I)

‘icC.

STATE OF MISSOURI) SS

CITY OF ST. LOUiS

AFFIDAVIT

The undersigned, having been duly sworn and upon my oath, and competent to testify, herein states:

I. I am a duly authorized representative of UTW Rolla Development, LLC (the “Developer”)and UTW Rolla Project, Inc. (the “TIF Recipient”).

2. The Developer, the Tif Recipient, the City of Rolla, Missouri (the “City”) and PhelpsCounty, Missouri (the “County”) are parties to a Redevelopment Agreement dated as of February 1, 2017(the “Redevelopment Agreement”). Capitalized terms used herein, but not otherwise defined, shalt havethe meanings set forth in the Redevelopment Agreement.

3. Pursuant to Section 5.6 of the Redevelopment Agreement, the Developer has provided theUnleveraged Rate of Return Calculation to the City. To the best of my knowledge, the informationcontained in the Unleveraged Rate of Return Calculation is true and accurate.

4, Pursuant to Section 5.6 of the Redevelopment Agreement, the City or the County maycause an audit, at their own expense, of the Unteveraged Rate of Return Calculation within one (I) year ofits submittal.

5. Should such an audit, if and when completed pursuant to the Redevelopment Agreement,find any discrepancy in the Unleveraged Rate of Return that results in a reduction of MaximumReimbursement Amount, the TIP Recipient shall immediately pay to the City any Bond Proceeds disbursedto or at the direction of the TIP Recipient in excess of the Maximum Reimbursement Amount, as may bereduced in accordance with Section 5.6 of the Redevelopment Agreement (it being understood that anysuch payment will be used to redeem TIE Bonds).

Further Affiant saveth not. c — -

Alan BomsteinManager of UTW Rolla Development, LLCPresident of UTW Rolla Project, Inc.

Subscribed and sworn to before me thisty ofju54m 2018.

U Notary Public

My commission expires on:lJ (2--a —

?MRGARE I WALL‘lotary Pubtic — Notary Seai

St Lou& city — State or t.1rssoi

MyCommcrExpres Jao282O2 .\LJ—. 1 .1

Rolla Westside MarketplaceRolla, MissouriAugust 24, 2018Rate of Return Calculation

Gross Square Footage 119250

Gross Rent $115495590

0% Vacancy Factor $0004% Management Fee ($4619824)$025 Capital Improvement Reserve ($29,812.50)Other Expenses ($35,000.00)

Total Expenses (5111,010.74)

Net Revenue Si 043.94516

Return Cap 10.00%

Required Net Project Cost $10,439,451.60

Total Project Cost $28,349,719.17

Regional TDD Reimbursement ($4,500,000.00)

Total TIP Fund Reimbursement ($13,410,267.57)

Net Project Cost $10,439,451.60

Original TIF Bond Fund Deposit $16,371,033.59 plus interest on fund depositRegional TDO Fund Availability $4,500,000.00

$20,871,033.59

Total TIP and Regional TDD Reimbursement ($17,910,267.57)

Excess Funds for Redemption Account $2,960,766.02 plus interest on fund deposit

b./L108706697 3

Cc171 at

WtvklJ. rc(h..wcs L. fort,

REDEVELOPMENT AGREEMENT

among

PHELPS COUNTY, MISSOURI,

CITY OF ROLLA, MISSOURI,

UTW ROLLA DEVELOPMENT, LLC,

and

UTW ROLLA PROJECT, INC.

dated as of

February 1, 2017

ROLLA WESTSIDE MARKETPLACE REDEVELOPMENT AREAREDEVELOPMENT PROJECT AREA 1

3.3. Project Construction.

(a) The Develo er shall commence and complete the Work according to the followingschedule:

Activity Time for Performanc

Developer shall provide written certification to the July 1,2017City and the County that it has acquired all of theProperty

Developer shall commence construction of the September 1,2017Work (commencement shall be indicated by theinitiation of demolition, clearance and rough-grading activities)

S c±cMtI -

Developer shall complete the Work (completion September 1, 2019shall be indicated by the County’s and the City’scceptance of a Certificate of Substantial

Comp

(b) Upon reasonable advance notice, the Developer and its project team shall meet with theCity Administrator and such other City staff and consultants as designated by the City Administrator toreview and discuss the design and construction of the Work to enable the City to monitor the status ofconstruction and to determine that the Work is being performed and completed in accordance with thisAgreement and the Planning and Zoning Code.

(c) Construction of the Work shall be pursued in a good and workmanlike manner inaccordance with the terms of this Agreement.

3.4. Construction Contracts; Insurance. The Developer may enter into one or moreconstruction contracts to complete the Work. All construction contracts entered into by or on behalf ofthe Developer shall state that the contractor has no recourse against the City or the County in connectionwith the contractor’s construction of the applicable portion of the Work. The Developer shall obtain orshall require any contractor to obtain workers’ compensation, commercial public liability and builder’srisk insurance coverage in amounts required by the County and the City pursuant to Section 7.10 andshall deliver evidence of such insurance to the County and the City. The Developer shall require thatsuch insurance be maintained by the contractors for the duration of the construction of the applicableportion of the Work.

3.5. Competitive Bids; Prevailing Wage; Federal Work Authorization.

(a) The Developer shall comply with all federal, State and local laws relating to theconstruction of the Redevelopment Project, including, but not limited to, Section 107.170, RSMo., andlaws relating to the payment of prevailing wages and competitive bidding, to the extent such laws areapplicable to the Redevelopment Project or portions thereof. The County shall cooperate with theMissouri Division of Labor Standards to ensure that Annual Wage Orders are properly prepared andfinalized in a timely manner.

-10-F2i3.

(c) Unless approved in writing by the City, non-retail uses (including, without limitation,medical/dental offices, bank branches, title offices and financial advisory firms) may not exceed fivepercent (5%) of the gross leasable square footage of the Redevelopment Project.

(d) Unless approved in writing by the City and the County, retail establishments currentlylocated elsewhere in the County may not relocate into Redevelopment Project (it being understood that ifa retail establishment does relocate into the Redevelopment Project, the County may make a finding thatsLLCh relocation is a direct beneficiary of tax increment financing and adjust the base year level ofEconomic Activity Taxes as ermitted in Section 99.805(4) of the TIE Act).

3.11. Certificate of Substantial Completion.

(a) Promptly after substantial completion of the Work, the Developer shall furnish aCertificate of Substantial Completion to the County and the City. The Certificate of SubstantialCompletion shall be in substantially the form attached as Exhibit C hereto.

(b) The County and the City shall, within 15 days following delivery of the Cerificate ofSubstantial Completion, carry out such inspections as they deem necessary to verify to their reasonablesatisfaction the accuracy of the certifications contained in the Certificate of Substantial Completion. TheCertificate of Substantial Completion shall be deemed accepted by the County and the City unless, priorto the end of such 45-day period after delivery to the County and the Cit of the Certificate of SubstantialCompletion. the County or the City furnishes the Developer with specific written objections to the statusof the Work describing such objections and the measures required to correct such objections in reasonabledetail. Upon acceptance of the Certificate of Substantial Completion by the County and the City or uponthe lapse of 45 days after delivery thereof to the County and the City v.•ithout any written objectionstherelo. the Developer may record the Certificate of Substantial Completion with the Phelps CountyRecorder, and the same shall constitute evidence of the satisfaction of such Developer’s agreements andcovenants to perform all of the Work.

3.12. Transportation Development District.

(a) The Developer acknowledges that the County and the City have jointly petitioned theCircuit Court of Phelps County for the creation of the District. The Developer shall cooperate in allmanners with the creation of the District and the imposition and collection of the District Sales Tax,including, using its position as owner of the Property (or if the Developer has not yet closed on thepurchase of the Property. causing the then-current owner of the Property) to vote for the establishment ofthe District and the imposition of the District Sales Tax.

(b) Pursuant to the TDD Project Agreement. the Developer shall cause the construction ofthe transportation improvements depicted on Exhibit H hereto (the “Rolla Wesi TDD Improvements”).To provide payment and/or reimbursement for the costs of completing the Rolla West TDDImprovements, the TDD Project Agreement will include the following provisions:

(I) The District will make a TDD Contribution of $4,500,000 (or such other amountrequired by Section 5.2(d) or otherwise mutually agreeable to the City. the County, the Districtand the Developer) from the proceeds of bonds issued by the District to fund a portion of theReimbursable Redevelopment Project Costs associated with the Rolla West TDD Improvements.

-13-

(2) The Developer will submit requisition certificates to the City (as agent of theDistrict), which will forward approved requisition certificates to the bond trustee for payment, asdescribed in the TDD Project Agreement.

(3) The District will, subject to annual appropriation, transfer the On-Site DistrictRevenues to the County for deposit in the On-Site District Revenues Account.

(4) The District will agree that the District Sales Tax is subject to tax incrementfinancing as contemplated by Section 99845.3 of the TIE Act, and iIl take all actions necessaryto transfer the appropriate amount of District Sales Tax revenues that constitute EconomicActivity Taxes to the County for deposit in the EATs Account.

(5) All costs of the Rolla West TDD Improvements in excess of the TODContribution shall be paid by the Developer (subject to reimbursement as provided in thisAgreement for Reimbursable Redevelopment Project Costs).

(6) The Developer will be responsible for funding the maintenance of all interiorroadways, sidewalks and other transportation improvements included within the Rolia West TDDimprovements and identified as on Exhibit H as being maintained by the Developer.

(c) If the voters approve the creation of the District and the imposition of the District SalesTax, the County and the City will, subject to any necessary legislative approvals, cause the District tofinance the improvements described in (b) above in the manner described in the TDD Project Agreement.

(d The County, the City and the Developer acknowledge and agree that the most efficientmeans of completing the grading work on the Property included in the Rolla West TDD Improvementswill be to rely on the same party that is grading the Property for the development of the RedevelopmentProject. The County. the City and the Developer further acknowledge and agree that the most efficientmeans of construction management of the Developer-Maintained Portion (as defined in the TDD ProjectAgreement) will be to rely on the same party that is constructing adjacent parking areas included in theRedevelopment Project. The Developer acknowledges that the District’s bidding policies will apply tothe construction of the Rolla West TDD Improvements and, accordingly. the Developer will comply withthe bidding policies set forth in Exhibit M.

(e) Accordingly. the Developer, subject to the terms of the TDD Project Agreement, willcomplete the grading work associated with Rolla West TDD Improvements located on the Property(which cost shall be eligible for reimbursement pursuant to Section 4.2) and the County and the City willcause the District to fund the remaining portions of the Rolla West TDD Improvements (i.e., theDeveloper-Maintained Portion and other paving. etc.). subject to (b) above.

ARTICLE IV

REIMBURSEMENT OF DEVELOPER COSTS

4.1. City’s Obligation to Reimburse Developer. The County agrees to reimburse theDeveloper (or, at the Developer’s direction, the Noteholder), bul solely from the proceeds of the TIFNotes and/or TIF Bonds as provided herein, for verified Reimbursable Redevelopment Project Costs in anamount not to exceed the Maximum Reimbursement Amount (plus accrued interest on any TIE Notes).

4.2. Reimbursement of Reimbursable Redevelopment Project Costs. ReimbursableRedevelopment Project Costs incurred by the Developer will be eligible for reimbursement as follows:

(a) Prior to the first submission of a Certificate of Reimbursable RedevelopmentProject Costs, the Developer shall provide a legal opinion to the City and the County, in formacceptable to the Special Counsel, slating that each of the categories included in the projectbudget attached as Exhibit L hereto constitute costs that may be legally reimbLirsed pursuant tothe TIF Act and this Agreement.

(b) The City and the County agree that the Developer is not limited toreimbursement for the specific amounts shown in the project budget categories included inExhibit L, and that the actual amounts may vary so long as (1) the total reimbursement does notexceed the Maximum Reimbursement Amount and (2) the developer fee does not exceedS2,IOO,000.

(c) The Noteholder may submit to the City (as agent for the County), no morefrequently than once per month, a Certificate of Reimbursable Redevelopment Project Costs insubstantially the form attached as Exhibit D hereto. Such Certificate shall be accompanied byitemized invoices, receipts or other information that will demonstrate that any cost has beenincurred and qualifies for reimbursement pursuant to this Agreement and the TIF Act.

(d) The City shall notify the Noteholder in writing within 45 days after eachsubmission of its approval or disapproval of the costs identified in each Certificate ofReimbursable Redevelopment Project Costs. If the City determines that any cost identified as aReimbursable Redevelopment Project Cost is not a Reimbursable Redevelopment Project Costunder this Agreement and the TIF Act, the City shall so notify the Noteholder in writing within45 days after the submission, identifying the ineligible cost and the basis for determining the costto be ineligible (provided, however, that the City will not declare a cost ineligible under thisAgreement and/or the TIF Act for reimbursement if the applicable Certificate of ReimbursableRedevelopment Project Costs is accompanied by the legal opinion referenced in (a) above). TheNoteholder shall then have the right to identify and substitute other Redevelopment Project Costsas Reimbursable Redevelopment Project Costs, which shall be included with a supplementalapplication for payment submitted within 15 days after the City’s notification of any ineligiblecosts. The City shall then review and notify the Noteholder in writing within 45 days aftersubmission of its approval or disapproval of the costs identified in the supplemental applicationfor payment. If the City fails to approve or disapprove the Certificate of ReimbursableRedevelopment Project Costs within 45 days of submission, the Certificate shall be deemedapproved. The City shall promptly send copies of each approved or deemed approved Certificateof Reimbursable Redevelopment Project Costs to the County. Notwithstanding anything to thecontrary above, the maximum amount of reimbursement shall not exceed the MaximumReimbursement Amount.

(e) The Developer and the Noteholder shall provide such information as the Citymay request, and shall make their books and records available to the City, for the City to confirmthat any cost qualifies under this Agreement and has been incurred and paid by the Developer orthe Noteholder, and not reimbursed by the Districts. The City may retain such consultants as itdeems necessary in connection with such review, the cost of which shall be initially borne by theCity, but which is subject to reimbursement pursuant to Section 6.2.

-15-. b .u

the Developer, its tenants or the leases with its tenants. but upon the execution of a confidentialityagreement acceptable to the Developer, the Developer will provide such information to the County’sinvestment bankers. underwriters and their counsel to enable such parties to satisfy their dtLe diligenceobligations. Such compliance obligation shall be a covenant running with the land, enforceable as if anysubsequent transferee thereof were originally a party to and bound by this Agreement.

5.4. County to Select Bond Counsel and Consultants; Term and Interest Rate. TheCounty may select, following consultation with the Developer, the Bond Counsel, financial advisors andconsultants as the County deems necessary for the issuance of the TIF Bonds. The final maturity of theTIF Bonds shall not exceed the maximum term permissible under Missouri law. The TIF Bonds shallbear interest at such rates, shall be subject to redemption and shall have such terms as the County shallreasonably determine in conformance with the terms of this Agreement.

5.5. No Other Obligations or Uses of Available Revenues. So long as the Developer or theNoteho[der holds any of the TIF Notes initially issued hereunder, the County shall not issue any otherindebtedness ot obligations secured by Available Revenues deposited into the account of the SpecialAllocation Fund from which such TIP Notes are secured (other than ElF Obligations to refund andrefinance, and redeem and pay in full, such TIF Notes), and the County shall not use or apply anyAvailable Revenues to pay any Redevelopment Project Costs other than the ReimbursableRedevelopment Project Costs. Following the redemption and payment in full of the TIF Notes. theCounty may utilize any excess Available Revenues that are not needed to pay the TIF Bonds or otheroutstanding TIF Obligations to pay any other authorized Redevelopment Project Costs.

5.6. p lie Participation.

(a) Reasonable Rate of Return. The purpose of affording public assistance to theRedevelopment Project is to accomplish the stated public purposes and not to subsidize an otherwiseeconomically-viable development project. While the County Commission has determined that theRedevelopment Project would not be undertaken but for the public assistance being provided, the Partiesrecognize that the ongoing profitability of the Redevelopment Project to the Developer is based uponprojections that may or may not be fulfilled. To ensure that the public assistance being provided does notsubsidize an unreasonable level of earnings for the Developer xitli respect to the Redevelopment Project,the Parties agree that a reasonable level of return for the Redevelopment Project, using the methoddescribed on Exhibit G hereto, is an unleveraged rate of return of 10% (the “Aloxinuan Rate ofReturn”).

ate o c/urn a.cu a/ion. imu aneot e su mission o t e er I icate ofSubstantial Completion. the Developer shall provide the most current project budget to the County andthe City and a rate of return calculation made in the manner described in this Section and Exhibit G (the

Unleveraged Rate of Return Calculation “). If the calculated rate of return exceeds the Maximum Rateof Return, then (i) the Maximum Reimbursement Amount will be reduced to an amount that causes therate of return calculation to equal the Maximum Rate of Return, (ii) the net proceeds from the TIF Bondspaid to the Developer and the principal amount of the Subordinate Notes, if any, will be limited to theMaximum Reimbursement Amount, as reduced pursuant to this subsection, and (iii) any TIP Notes inexcess of the Maximum Reimbursement Amount. as reduced by this Section. will be cancelled.

(c) Upon ten (10) days’ prior written notice within one (1) year of the Developer’ssubmission of the Unleveraged Rate of Return Calculation, any Party may cause an audit, at therequesting Party’s sole cost and expense, of the Developer’s calculation of the Unleveraged Rate ofReturn Ca]culaiion or the County’s and the City’s calculation of any adjustments to the principal amountof the TIP Notes and the Maximum Reimbursement Amouni. The Party requesting the audit shall informthe other Parties of any discrepancy identified by the audit in writing along with a detailed explanation of

-18- -vr.b..’7.

(3) Pay fees and expenses owing to the Trustee for the TIF Obligations, upondelivery to the County of an invoice for such amount;

(4) Pay fees and expenses incurred by the County and the City in the administrationof the Redevelopment Plan and this Agreement, in an amount equal (i) for each calendar year upto and including the calendar year that the Certificate of Substantial Completion is approved ordeemed approved, $5,000 per calendar year for the County and $15,000 per calendar year for theCity and (ii) for each calendar year thereafter, $3,000 per calendar year for the County and

10,000 per calendar year for the City;

(5) Pay the extraordinary fees and expenses incurred by the County and the Cityrelating to the Redevelopment Plan, this Agreement and all hF Notes, including but not limitedto (i) any litigation costs not paid by the Developer pursuant to Section 7.18 and (ii) the costs ofresponding to any audit, questionnaire or other request for information from the Internal RevenueService regarding any TIP Obligations (provided, however, that any indenture relating to the TIFNotes shall limit the annual amount paid under this paragraph to $10,000 per calendar year andany indenture relating to the TIF Bonds shall provide an annual limit that is mutually agreeable tothe County, the City and the Underwriter);

(6) Pay scheduled principal of, premium, if any, and interest becoming due (byreason of maturity or mandatory sinking fund redemption) on the TIF Obligations on eachinterest payment date;

(7) Replenish any deficiency in any debt service reserve fund; and

(8) Redeem TIF Obligations using all remaining Available.

(b) If TIF Bonds are issued, Available Revenues will be applied in the manner described inthe trust indenture for the 1fF Bonds, provided that such application shall be consistent with therequirements set forth above for the TIF Notes (except as may be necessary to provide for the payment ofSubordinate Notes, if any) unless all hF Notes are fully refunded.

(c) If the moneys available in the Special Allocation Fund are insufficient to reimburse theCounty and the City as provided above on any interest payment date, then the unpaid portion shall becarried forward to the next interest payment date, with interest thereon at the Prime Rate.

(d) The County agrees to direct the officer of the County charged with the responsibility offormulating budget proposals to include in the budget proposal submitted to the County Commission foreach fiscal year that the TIF Notes are outstanding a request to appropriate all moneys in the EATSAccount in the manner provided by this Section.

(e) The City agrees to direct the officer of the City charged with the responsibility offormulating budget proposals to include in the budget proposal submitted to the City Council for eachfiscal year that the TIF Notes are outstanding a request to appropriate all Additional City Revenues forapplication in the manner provided by this Agreement.

6.4. Developer Cooperation in Determining Available Revenues.

(a) The Developer (or its successor(s) in interest as an owner or owner(s) of the affectedportion(s) of the Property) shall:

-21- -sr. P 1S’.

EXHIBIT B

CONCEPT SITE PLAN

LL J.iq.

WESTSIDE MARKETPLACE - ROLLA, MISSOURI IE J4JT)kcO

B-I

EXHIBIT G

RATE OF RETURN CALCULATION

The Unleveraged Rate of Return Calculation isa means of calculating the Developer’s expected return oninvestment. For the purposes of this Agreement, the Unleveraged Rate of RetLtrn Calculation shall becalculated by dividing the “Expected Stabilized Project Income” by the “Actual Net Project Cost”

“Expected Stabilized Project Income” means the estimated “Annual Net Operating Income” lessreasonable management fees (not to exceed 4% of leasehold income) and reserves (not to exceed 1% ofleasehold income) for the Redevelopment Project, determined as of the date of that the Unleveraged Rateof Return Calculation is made.

“Annual \et Operating Income” means all rental payments to be received by the Developer for a calendaryear at project stabilization based on executed leases between the Developer and the tenants, less anyoperating expenses paid or owed by the Developer with respect to the Redevelopment Project. includingbut not limited to taxes, insurance, common area maintenance, professional and administrative fees andstructural and other reserves related to the Redevelopment Project.

“Actual Net Project Cost” means the “Developer-Incurred Redevelopment Project Costs” less (1) theMaximum Reimbursement Amount or (2) if less than the Maximum Reimbursement Amount, theanticipated amount of proceeds to the Developer expected to result from the TIE Notes and the TIF Bonds(the speculative value of any Subordinate Notes will not be included in this calculation).

“Developer-Incurred Redevelopment Project Costs” means, subject to the “Cost-Savings Adjustment.”the actual (or if the actual is not Irnown, a reasonable estimate thereof) Redevelopment Project Costsincurred by the Developer (i.e.. not including any costs financed or reimbursed by the TDD Contributionor incurred by Menard. Inc.. a tenant or other end user of a lot within RPA I). The Developer-IncurredRedevelopment Project Costs shall also not include any developer fee in excess of $2,100,000, leasingfees or comniission paid to the Developer or any affiliate of the Developer.

“Cost-Savings Adjustment” means a decrease to the Maximum Reimbursement Amount equal to ti) $1for every $2 that the Developer-Incurred Redevelopment Projects Costs would otherwise be less than533.065.000 until such time as the Unleveraged Rate of Return Calculation equals 10%, and (H) SI forevery additional SI of cost savings obtained by the Developer after the Unleveraged Rate of Returnequals 10%.

Below are examples of Unleveraged Rate of Return Calculations:

G-l

Ex.1 Ex.2 Ex.3 Ex.4 Ex.5

RedevelopmentProject Cost

$33,065,000 $33,065,000 $33,065,000 $33,065,000 $33,065,000- Developer Budget

Less: Developer Cost -0- <500,000> <1,000,000> <1,500,000> <2,000,000>Savings

RedevelopmentProject Cost

33,065,000 32,565,000 32,065,000 31,565,000 31,065,000- Developer Actual

Maximum 22,000,000 22,000,000 22,000,000 22,000,000 22,000,000ReimbursementAmount

Less: Cost Savings -0- <250,000> <500,000> <834,500> <1,334,500>Adjustment

Net Reimbursement 22,000,000 21,750,000 21,500,000 21,165,500 20,665,500Amount

Expected Stabilized 1,039,950 1,039,950 1,039,950 1,039,950 1,039,950Project Income

Actual Net Project 11,065,000 10,815,000 10,565,000 10,399,500 10,399,500Cost

Unleveraged Rate of 9.3985% 9.6158% 9.8433% 10.0000% 10.0000%Return Calculation

* * *

G-2

EXHIBIT H

ROLLA WEST TDD IMPROVEMENTS

H-I

EXHIBIT I

EXCESS PROPERTY

I—1 -. bM•

1— - • — -.

—-

\-- /•

K,/

EXHIBIT L

LEGAL OPINION REGARDING REIMBURSABLE REDEVELOPMENT PROJECT COSTS

0db. M.soson

FWd,oo. 002.04......0

04043 Ls0

IZiUo*4000Tho8 5...o300.403 oO 0103. 043

TolSO4Oog

lP302v_0003a70073304 nor, 4002 14343 Ct 11400(000

SwoopOoa430g1.00.30.020”St.,, T...o,011400 4140$47044001049C coon 0* 040 0 0000 LrOS$ 040340 Sto..tPe4000At 0(43.4143000204 To°700200j 44340504*03. MOlootsMoo30o WawootocbY. 04. 034000W Ai4Wa4 34W400 5.ooo43k, 04od £400204024443

C4tt4. pp4 41.40040004400044000913 £40010 000*3400.034*400Add Oo,do od 09.040.0.3000.4.00.S 0 *4 4441 100

00.402.0.. Ct.4.d &oo..3. 0104o 0400Stag. £ 14049094.34,00.00

loots. &..&.4 C,no, Poo Too43400*40(0*004040 074010 At 0a.oOt,£0.09.

A 0040404404W*’Oo 4,9 E,0*o.W*O9 10494*4353.00000.90004404 P.04300a. So.,d

OTHER 000RASTRUCtIJ4E MW 1074000214*0000004 0449 09

P)383 07On Et.ow,0413090*40349.”

TOOj

0340! OmIt TOTAL

$203440402043030000

$202$243314300

$3241444900$444 OX 02$000 OX 02

254400

341-OX 00$70 OX 00

$3400001023022 OX 323704150202437500002$41050102$70030202343502023901440230.10202

$4550002$3210102$14 $0132

00 4025033.50000

300.201023400202

LII 0000244 0 OX XL$30200003410202

$7410002$4100 XL33.40002

100002$303000044404002

$573204700

1.•00.OX 023643402023100010230000102

3102000 0210702 OX CO

5044004700

3310.502 003010 OX 20

150 OX 03$3005000207100202

100033202$000 OX 941040 OX 30$200001023’ 10 OX 00

32.041 OX 00

$100 OX 02021 OX 0205090202

0100.OX 02$000 OX 020’ 00 OX 50

$15 OX 00$2150000

$200 OX $2$007!OXX

$0203 OX 020200 OX 020’OOOXX

$002$1 000 OX 00

$2 tX.OX 00120000002

44200170000

0400131402..0444142 34,

L33400 4 747307330 050 57.$2 ‘OX OX 00’

3” 404 714 16

I 0400IP400I0.03.0. Co-.o.3

—

Notwithstanding the table to the left, the Developer shall notbe entitled to reimbursement for veiffied ReimbursableRedevelopment Project Costs incurred by the Developer inexcess of the Maximum Reimbursement Amount. AllReimbursable Redevelopment Pro/ed Costs to bereunbursed up to the Maximum Reimbursement Amountmnztst be identified on Certificates of ReimbursableRedevelopment Project Costs approved by the City pursuantto Section 4.2. The piti-pose of the table to the left is not tolimit reimbursement to the Developer and the Noteholder tothe specific amounts listed for each category; rather theactual amounts reimbursed for each category may varyfrom those listed so long as the total reimbursement doesnot exceed the Maximum Reimbursement Amount (except asset forth in Section 4.2(b) with respect to the developer fee,J.

4htno’-d-s bwtS5

F01W0$l$24403. 1444TCES04100*0

,,E10-4,,’20,00,4040,343 4g3o003

?400440 0 04 0 09001 ST 0

7,40140*43.00°

140,43014000100*0 Fon20000,4 M.0o30—r,

03003.0447310043 3.040 044543 340.0002

lone.C,,F..odo,—430.43./.4,3 ht.’o30MO044°*d&50Poont&F.nlog Fo Tops176. 0034404. Cnooooo.’10404

C 00 5 040 ‘°0 00(443 03043

1014N00010000000—

0COXO’4400’ Loas0000Ins .9 Codo Coon7.04 Fp...o..g Cod

IpAcT 00433.03.4 43%41103 F1o43 F,o.n F...

I000.*CTTOT9S.

100041000000.0401002l.so.43 TOOC.ç,Ä 4oppn_000

1.44100 14023°t 0440 o°4 4443 Coy 104470014049.090000404011404044,009000 W.000IO . 1o .41*04 34. 2047

O PXCT lOOM.

4.004,43 4000.,34ç3900 A$.o,o.ot Roo,O.oo.oo,,3.’1 1000<0-5200291 OX $74300000

$402030740 OFT 0400JOCT TOTAL

$ I.000.OX 00

$7040073091

L- I


DEPARTMENT: Steffanie D. Rogers ACTION REQUESTED: MotionFinance Director

DATE: September 4, 2018 BUDGET APPROPRIATION: $542,759

SUBJECT: A Motion To Award Health Insurance Excess Coverage

COMMENTARY:

Attached to this commentary. you will find a spreadsheet summarizing the four (4) bid quotationsobtained on behalf of’ the City of Rolla by the consultant/broker, Hays Companies. The bids wereobtained through stop loss brokers, managing general underwriters or directly from the carrier, The

current deductible is $75,000.00. As of mid-August. six (6) eases within the plan have required theuse of this excess coverage (stop loss).

On the bid results spreadsheet. there are three (3) primary areas; “Total Fixed Costs”, “Expected

Claims Liability” and “Maximum Claims Liability”. The total fixed costs section fictors in the

premiums paid for specific and aggregate reinsurance while the expected liability section factors in the

claims expectation set by the reinsurance carrier based on past claims information. The maximum

claims liability section combines both the fixed costs and expected claims liability to present an overall

picture of the reinsurance quotation. With all factors considered, the bid that will best serve the City

ofRolla is the QBE Renewal quotation. The total premium effective October 1.2018 will he

$542,759 which is a 12.4% increase over 2017.

Additional quotations were obtained by Hayes Companies for 580.00000 and 585.00000 stop loss

deductible. These additional quotations were obtained to provide a cost comparison relative to our

current $75,000.00 deductible. Over the last five (5) years, there have been nine (9) participants to

exceed the $75,000.00 deductible. When raising the deductible the premiums would be reduced,

however, with the reduction of premiums come the potential risks related to participants with higher

medical claims costs. The City is responsible for the payment of benefits up to the stop loss deductible

and could potentially be paying more than the initial savings.

Also included in the packet is tIre July employer/employee health insurance calculation. This is the

calculation used to monitor the City covering 67% of the total medical costs with employees being

responsible for 33% of the total cost. At this time, staff is evaluating all health insurance costs to see if

a small increase should be implemented in January 2019.

It is the recommendation of Hays Companies and staff to award Health Insurance Excess Coverage to

QBE Renewal and to remain at the cumTent deductible of 575,000.00.

ITEM NO. W .4.1.

City of Rolla $75K - 2018 Renewal

$92,716 $95,468 $95,468Total Administration, PPO, UR Annual Costs

Dale. 8/29/2015

Quote Based On:

Singe Count 86 86 86 86 85

Fam.lycount 113 110 110 110 110

Total Lives 196 196 196 196 196

Stop Loss Carrier OBE QBE HCC Munich Re Sun Life

. Current Renewal Option #1 Option #2 Option #3

Specific Deductibie $75,000 $75,000 $75000 $75000 $75000

Specific Contract Basis 24112 24/12 24/12 24/12 24/12

Specific includes Medical/Rx Medical/Rx Medical/Ry Medical/Rx Medical/Rx

SPECIFIC RATES

Single $77.21 $76.56 $93.15 $99.28 $114.88

Family $197.97 $255.98 $243.40 $259.87 $274.17

Annual Specific Premium $341,001 $41 6,904 $417,419 $445,485 $480,461

Aggregate PenllLr’!ee/mo $10.37 $12.92 $10.58 $11.56 $12.50

Annual Aggregate Premium $24390 $30,388 $24,884 $27,189 $29,400

Adminislration - ee/ro $19.00 $1 9.57 $19.57 $19.57 51957

Slop Loss Fee - ee/mo $4.12 $4.25 $4.25 $4.25 $4.25

Aelna CPII Access Fee - ee/no $14.95 $15.40 515 40 $15.43 $15.40

PBM T’ansie’ - eQ/mo $0.80 $0.82 $0.82 $3.82 $0.82

Total Administration Fee $3817 $40.04 $40.04 $40.04 $40.04

PCORI Fee (annual eslimate)*SBC fee $1,294 00 $1,294.00 $1,294.00 $1,294.00 $1,294.00

TOTAL FIXED COST (A) $458,108 $542,759 $537,771 $568,143 $605,329

Conlracl Type 24/12 24/12 24/12 24112 24/12

Aggregate Covers MedicallRx Medical/Rx Medical/Rx Medical/Rx Medical/Rx

Agg-egale Faclo’s Expecled Claims

Single Factor $568.45 $593.79 $669.50 $583.5’ $1,237.88

Famiy faclor $1,661.41 $1,872.98 $1,661.15 $1 700.20 $1,237.88

EXPECTED CLAIMS LIABILITY (B) $2,766,499 $3,085,120 $2,883,641 $2,846,481 $2,911,494

Aggregate Factors Maximum Claims

Single factor $682.14 $712.55 $836.87 $729.43 $1,547.35

Family Factor $1,981.69 $2,247.57 $2,076.44 $2,125.25 $1,547.35

Lasers None None YES None None

MAXIMUM CLAIMS LIABILITY (C) $3,319,799 $3,702,144 $3,604,551 $3,558,102 $3,639,367

Run.In.Limil*** $0 $0 $540,683 $0 $0

Total Fixed Cost & Expected Claims (A+B) $3,224,607 $3,627,879 $3,421,412 $3,414,624 $3,516,822

Total Fixed Cost & Maximum Claims (A-s-C) $3,777,907 $4,244,903 $4,142,322 $4,126,244 $4,244,696

Percentage Change 12.4% 9.6% 9.2% 12.4%

$ Change based on Maximum Claims). $466,997 $364,415 $348,337 $466,789

Lasers None None None None None

Firm Yes Yes Yes No No

$95,468 $95,468

Cal

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2018

RESOLUTION NO.

__________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURI,SUPPORTING MISSOURI PROPOSITION D.

WHEREAS, Missouri’s state highways, county roads, municipal streets and bridges aretransportation, economic and public safety lifelines, and

WIIEREAS, Missouri has 33,856 miles of state highways, 73,698 miles of county roads, 23,000miles of city streets, 10,400 state-owned bridges and 14,089 bridges owned by local governments, and

WHEREAS, Missouri has not raised its state motor ftiels tax since 1996, and has in the ensuing22 years seen a significant erosion in its purchasing power for road and bridge construction andmaintenance, and

WHEREAS, there is a growing awareness among Missouri citizens that our state and local roadsand bridges are in dire need of repair; and

WHEREAS, the Missouri General Assembly moved affirmatively in 2018 to address the state’sroad and bridge thnding crisis by referring House Bill 1460 to the voters, to empower Missouri citizens tohave the final say on raising the state motor fuels tax to restore purchasing power and accelerate road andbridge projects, and

WHEREAS, Proposition D will improve the safety of state highways and local streets andbridges; and

WHEREAS, Proposition D will, after full implementation, produce morc than $124 million innew annual funding for local streets and bridges statewide, and

WHEREAS, the Missouri Department of Transportation estimates that the City of Rolla uponfull implementation will receive $309,000 and Phelps County will receive $491,000 in new annualrevenue from Proposition D for city street and bridge projects; and

WHEREAS, the combined positive impact of increased purchasing power for projects, saferroads and bridges, and improved transportation routes to strengthen Missouri’s geographical advantagesin business, agriculture, tourism and international commerce, will advance Missouri’s economy andquality of life, therefore

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rolla herebysupports Proposition D that will be presented to Missouri voters on November 6,2018.

PASSED BY THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURI, AND APPROVED BYTHE MAYOR THIS 4TF] DAY OF SEPTEMBER 2018.

APPROVED:

ATTEST: MAYOR

CITY CLERK


CITY COUNSELOR

all cell phones and - rolla, missouri · 9/4/2018 · matthew cr0 well, ann niurphey, jacob...

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