air uni project

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International Islamic university Islamabad.

Human resourcemanagement project

Project #1

Submitted by:

Shamaila Rafique

Sehrish Sana

Madiha AnayatArifa Hanif

Madeeha Shaukat

Submitted to:

Maam Amber jamil

Submission date:

24April,2009.

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Dedication

We dedicated all of all work and effort to Holiest Man Ever Born Prophet Muhummad

(P.B.U.H). And to our parents whose blessings and prayers all always with us. Afterour parents we also wants to thanks to our teacher for helping us.

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Acknowledgement

Innumerable thanks to Almighty Allah who gave us potential to complete the projectassigned to us and to be His beloved prophet (P.B.U.H).

And obvious and devote guidance was rendered to us by our worthy teachers.

Especially we are greatly thankful to our worthy teacher Maam Amber jamil, Sir

Naveed HR head of Air university and Sir Abdul Rashid Deputy Registrar

of Air University, Islamabad whose sincere efforts helped us to complete ourproject successfully.

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Declaration of Fairness

We students of MBA 17(A) hereby that no portion of the work presented in this project

has been copied out from any source. It is further declared that we have completed this

project entirely on the basis of our personal efforts as made under the guidance of ourteacherMaam Amber Jamil.

Madeeha Shukat

Madiha Anyat

Sehrish Sana

Shumaila Rafique

Arifa Hanif

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Project in Brief

Project Title: Job Analysis

Objectives: To provide the full job description about the organization

AirUniversity, Islamabad.

Organization Name: Air University, Islamabad.

Developed By: Madeeha Shaukat

Madiha Anyat

Shumaila Rafique

Sehrish Sana

Arifa Hanif

Tools used: InternetInterview

Questionnaires

Survey

Faculty of Management Sciences

International Islamic University

Islamabad

(2009)

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Table of Contents

Introduction ..1

Faculty Recruitment Process ..3

Deputy Registrar ..6

Medical Officer ..8

Web Developer ...10

Admission Officer 12

Data Entry Clark .14

Bibliography And Contribution Table ..

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Introduction to Air university

Islamabad.

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About Air university.

1 Established 2002

2 Chairman Board ofGovernors

Air Chief Marshal Tanveer M. Ahmed Members of BOG

3 Vice Chancellor Air Cdre. Dr. Ijaz Ahmad Malik (Retd)

4 Admissions Cycle Annual admissions (Fall Semester)

Limited admissions (Spring Semester)

Admissions

5 Semester

Fall (September, January)Spring (January, May)

Summer (June, August)

6 Faculties /

Institutes

Engineering

Administrative Sciences

Social Sciences and Humanities

Basic and Applied SciencesInstitute of Avionics and Aeronautics (IAA)

7 Departments

Electrical Engineering

Mechatronics Engineering

Business AdministrationComputer Sciences

Humanities

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http://www.au.edu.pk/board_of_governor.htmlhttp://www.au.edu.pk/why.htmhttp://www.au.edu.pk/faculty_engineering_about.htmhttp://www.au.edu.pk/faculty_admin_science_about.htmlhttp://www.au.edu.pk/academics_faculty_social_sciences.htmhttp://www.au.edu.pk/faclty_applied__about.htmlhttp://www.au.edu.pk/iaa.htmhttp://www.au.edu.pk/board_of_governor.htmlhttp://www.au.edu.pk/why.htmhttp://www.au.edu.pk/faculty_engineering_about.htmhttp://www.au.edu.pk/faculty_admin_science_about.htmlhttp://www.au.edu.pk/academics_faculty_social_sciences.htmhttp://www.au.edu.pk/faclty_applied__about.htmlhttp://www.au.edu.pk/iaa.htm


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MathematicsPhysics

Social Sciences and Humanities

8 Degrees/ProgramsOffered Bachelor of Business Administration (BBA-Honours)>> Banking & Finance

>> Human Resource Management

>> Marketing

Bachelor of Engineering in Electrical Engineering (BE-

EE)

>> Electronics

>> Telecommunications

Bachelor of Engineering in Mechatronics Engineering(BE-MT)

Bachelor of Engineering in Mechanical Engineering (BE-

ME)

Bachelor of Science in Computer Science

(BS-CS)

MA in Applied Linguistics and ELT

Master of Business Administration (MBA)

>> Banking & Finance

>> Human Resource Management

>> Marketing

MS Aerospace

>> Fluid Dynamics

>> Solid Mechanics

MS Avionics

>> Control systems

>> Communications

>> Microwave Engineering

MS Electrical Engineering (MS-EE)MS Management Science

>> Banking & Finance

>> General Management (HR)

MS Mathematical Modeling & Scientific Computing

(MS-MM&SC)

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MS Mechatronics Engineering (MS-MT)

Ph. D. in Electronics

Ph. D. in Avionics Engineering

9 Laboratories

Inter-discilipnary Research Center (IRC)

Aerospace Sensors & Systems Laboratory (ASSL)

Avonics Integration Lab (AIL)

Electro-optics Lab (EOL)

ECM and RADAR Lab (ERL)

Computer Aided Engineering Laboratory (CAEL)

Materials & Structures Laboratory (MSL)

Dynamics & Strength Laboratory (DSL)

Aerodynamics Laboratory (ADL)

Thermo Fluids & Propulsion Laboratory (TFPL)

10 Campus Location: E-9, IslamabadArea: 13 Acres

Campus Map

11 Student Societiesand Clubs

Cultural Society

Engineering Research and Computer Society

Hiking Club

Literary Sciety

12Enrolled Students 1300

13 Graduates 463

Alumni DirectoryAlumni Office

14 Faculty 120

15 Library Books 12000Journals 22 and newspapers 7

E-Library 45000 books and 17 databases

16 Student Services

1. Transport

2. Cafeteria

3. Mosque4. Photocopying

5. Sports6. Medical Facility

17 Vision

Air University aspires to be among the leading national

universities, excelling in teaching, learning, research,

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http://www.au.edu.pk/research_interdiciplinary.htmhttp://www.au.edu.pk/iaa_lab_facilities.htmlhttp://www.au.edu.pk/iaa_lab_facilities.htmlhttp://www.au.edu.pk/iaa_lab_facilities.htmlhttp://www.au.edu.pk/iaa_lab_facilities.htmlhttp://www.au.edu.pk/iaa_lab_facilities.htmlhttp://www.au.edu.pk/iaa_lab_facilities.htmlhttp://www.au.edu.pk/iaa_lab_facilities.htmlhttp://www.au.edu.pk/iaa_lab_facilities.htmlhttp://www.au.edu.pk/iaa_lab_facilities.htmlhttp://www.au.edu.pk/map.htmlhttp://www.au.edu.pk/life_societies.htmhttp://www.au.edu.pk/life_societies.htmhttp://www.au.edu.pk/life_societies.htmhttp://www.au.edu.pk/alumni_directory.aspxhttp://www.au.edu.pk/placement.htmlhttp://www.au.edu.pk/placement.htmlhttp://www.au.edu.pk/research_interdiciplinary.htmhttp://www.au.edu.pk/iaa_lab_facilities.htmlhttp://www.au.edu.pk/iaa_lab_facilities.htmlhttp://www.au.edu.pk/iaa_lab_facilities.htmlhttp://www.au.edu.pk/iaa_lab_facilities.htmlhttp://www.au.edu.pk/iaa_lab_facilities.htmlhttp://www.au.edu.pk/iaa_lab_facilities.htmlhttp://www.au.edu.pk/iaa_lab_facilities.htmlhttp://www.au.edu.pk/iaa_lab_facilities.htmlhttp://www.au.edu.pk/iaa_lab_facilities.htmlhttp://www.au.edu.pk/map.htmlhttp://www.au.edu.pk/life_societies.htmhttp://www.au.edu.pk/life_societies.htmhttp://www.au.edu.pk/life_societies.htmhttp://www.au.edu.pk/alumni_directory.aspxhttp://www.au.edu.pk/placement.html


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Faculty Recruitment Process Employment Policy of AIR University1. All departments are to forward their requirements of new/replacement staff and

faculty members to HR Office.2. Information Office is to advertise the job opportunity in leading news papers

and AU Website in coordination with HR Office.

3. Applications received in response to advertisement are to be forwarded torespective departments for shortlisting.

4. Departments are to shortlist the candidates after interview. HR Department is to

arrange Interview as and when convenient to the relevant department.5. Candidates shortlisted for faculty positions have to appear before a selection

board and present a demo lecture (for administrative staff this step is skipped

from procedure). Selection Board consists of the following:-

a. Vice Chancellor.b. Director P & D

c. Director Academics

d. Department Chair

e. Subject Specialistf. HR Manager

6. Selection Board will select the candidate. Director Academics will evaluate anddetermine the salary scale for the selected candidate, as per BOG approved pay

scales and HEC approved procedure for faculty designation. After negotiations

with Dir P & D, the candidate will be hired. Dir Academics will verify all the

testimonials of selected candidates

Questions for Job analysis

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1. What is the overall purpose of the job2. If incumbent supervisors others, list their job titles, and number of employees3. Which of the following is part of incumbent duties: Training, appraisals, inspection, budget,

coaching, other.4. Describe the type and extent of supervision received by incumbent.5. Ask what are the job duties of the incumbent

Daily duties, weekly duties or monthly duties6. Is the incumbent performing any unnecessary duties7. Ask questions about education of the employee8. Ask questions about experiences of the employee9. Ask questions about job location, timings, and over times10. Ask salary and benefits questions and his/her feelings11. Ask questions about job environments. like, risk, dirt, heat, a/c, odors, vibration, noise,calmness, in room or out side etc.12. Ask questions about machines and equipments used in the job.13. Ask questions about work standard14. Ask questions about any problem.15. Ask for accomplishments of jobs and failure of jobs.16. Ask question of ranking of the job, promotion, expansion, splits, etc.

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Air University, Islamabad

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Job Analysis Questionnaires

Deputy Registrar

Job Analysis Status:Date of job analysis for specified job:5.08.2008Author: Abdul Rashid

Job analysis is conducted by :Registrar Zafar Ahmed

Job analysis verified by: Director Registrar Air Cdre(Retd) Zafer Ahmed

Job Identification:

Job Title: Deputy RegistrarDepartment: Officer Registrar

Supervisor Title: Director PND/ registrar

Job Group: 2

Job SummaryTe main purpose of the deputy registrar is to make the students registration andmanaging the admission campaign of the organization.

Duties: He must be managing students affair concerning their admissions

He must be aware of the duties related to the registration of the students.

The orientation process is always conducted b the deputy registrar.

Responsibility: Implement the registration procedure. Verify the registration forms of students.

Responsible for all the students services.

Coordinates all the programs.

Give admission to the liable students.

Conduct and supervises all the aptitude tests held for admission of new

students.

Conducts the convocation that holds in university.

Responsible for media relation.

Job SpecificationEducational skills: PHD in business administration

Experience: approximately 20 years

Communication skills: Frequent English Speaker, convincing style, style to make thesubordinates satisfied.

Human traits: Positive thinking, well dressed, Creative

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Working Conditions:Location: university Premises, work in office environment.

Timing: 8:30 to 4:00Break time: 1:30 to 2:30

No overtime in management

Working standard:Follows the HEC standard.

What is overall purpose of Job?Admission and registration of the students. Performs automation and manages

personnel of the management. Responsible for all the student services. Coordinate all

the programs.

Salary and other benefits of deputy Officer?

Rs.7500 all benefits inclusive.Other benefits are pension, insurance, transportation Allowance, housing allowance,

medical facility.

Type of machine and equipment used in job?Computer, scanners, phone, lap tops, multi media, fax etc.

What is the effort factors required for this job?Physical demand:

healthy

no smoking

punctual

Mental demands: quick response

cognitive ability

Withholds all subordinates in a skillful manner.

Deals with all problems consolingly.

What are new accomplishments of job?To accomplish systems i.e. computer and English language conductance and in

addition also conduct standard operation procedure(SOP)

If incumbent supervisors others, list their job titles, and number of

employees?He usually supervises 20 subordinates like admission officer, program coordinator,

staff of registrar officer etc.

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Air University, IslamabadJob Analysis Questionnaires

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Medical Officer

Job Analysis Status:Date of job analysis for specified job:11.12.2008

Author: Abdul Rashid

Job analysis is conducted by :Deputy Registrar Abdul Rashid


Job Identification:

Job Title: Medical OfficerDepartment: Officer Registrar

Supervisor Title: Deputy Registrar Abdul Rashid

Job Group: 2

Job SummaryProvide medical treatment to student and staff members of Air university, Investigatecampus medical cases, referral to Hospitals or Specialists for further treatment and

inspect campus hygiene standard, cafeteria food and standard

Duties:Medical consulting, clinical treatment, information dissemination on health related

matters.

Provide on Campus medical consulting to faculty, management, staff and students and

those who are eligiblePurchase medicine and maintain their record.

Prescribe medicines for campus useProvide clinical treatment, First AID and CPR.

Write campus health and safety procedure

Responsibility: Prepare emergency procedure.

Display emergency telephone number.

Notices and communicate with departments.

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Train at least 4 staff and voluntary students from each department for First

AID, CPR

Awareness of WHIMS and its training to staff and students

Write smoking and Drug procedure

Any other campus Health and safety matter.

Job Specification:Educational skills: MBBSExperience: 3 years and 2 years house job

Communication skills: Frequent English Speaker

Human traits: Positive thinking, Well dressed, Creative


Timing: 8:30 to 4:00

Break time: 1:30 to 2:30No overtime in management

Performance standard:On annual basis

Quality Control, WHO standard

What is overall purpose of Job?Provide medical treatment to student and staff of Air university and in case of anyemergency quickly and properly handle the whole matter..

Salary and other benefits of Medical Officer?

Rs.20000.Other benefits are pension, insurance, transportation Allowance.

Type of machine and equipment used in job?Properly handling of medical apparatus.

How many numbers of employees supervised by medical officer?Regular: 1

Irregular 4 or 5

e.g sports week

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Air University, IslamabadJob Analysis QuestionnairesAdmission officer




Job analysis verified by: Director Registrar Arslan

Job Identification:

Job Title: admission officerDepartment: Officer Registrar


Job Group: 3

Job SummaryTo implement admission policy in universityBy selling preparing and printing prospectus .

The purpose of job is to conduct the admission test in the university and to look afterthe admission procedures.

Responsibilities:Major responsibilties

Administer university information and admission office

Administrator the advertising arrange conduct of admission test at various

centers.

Preserve entrance test data for analysis.

Train and groom the admission assistance

Other responsibilities

Perform assign duties in university convocation. Perform any other duty assign by deputy registrar

Duties Admission officer is responsible for controlling admission procedures.

He is responsible for maintaining the confidential records.

Providing SIS training to his assistance

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Job Specification:Educational skills: graduate in business administration

Experience: 3 yearsCommunication skills: Frequent English Speaker

Human traits: Positive thinking, Welldressed, Creative.



Break time: 1:30 to 2:30No overtime in management

What are the effort factors required for this job?physical demand:

healthy

no smoking punctual

Mental demands:

quick response

cognitive ability

practical software experience


Quality Control, WHO standard

What is overall purpose of Job?He is acting supporting role in registration of students of air university.

Salary and other benefits of Admission officer?


Type of machine and equipment used in job?Properly handling of computer, scanner, printer, fax machine.

How many numbers of employees supervised by admission officer?2 admission assistance are working under his control.

What are new accomplishments of job?Successfully running of admission programs

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.

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Air University, IslamabadJob Analysis QuestionnairesWeb Developer

Job Analysis Status:Date of job analysis for specified job:11.04.2008Author: Abdul Rashid



Job Identification:

Job Title: Web DeveloperDepartment: Officer Registrar


Job Group: 3

Job SummaryCollect websites, system requirements, identify constraints and suggest solutions andalso perform web analysis, prepare detail design and suggest enhancement in existing

graphical user interface design.

Duties:Web site development programming testing, debugging and trouble shooting

Web contents management, posting and support, IIS managementSecurity, safety backup, restore and disaster recovery program.

Responsibility: There are following responsibilities of web developer

Staff training and support

Run queries, design forms and reports Digital imaging, web Graphic Design, processing development and

management

Web contents and data conversion, formatting, recoding, data inputting and

auditing

Writing a web site management policy, standard operating procedure

Coordinate with Registrar Office, Departments and automation

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Get Feed back from web Site visitors, users, Departments and suggest

necessary changes if required.

Job Specification:Educational skills: Bachelor degree in Computer Sciences

Experience: 3 yearsCommunication skills: Frequent English SpeakerHuman traits: Positive thinking, Well dressed, Creative


Timing: 8:30 to 4:00Break time: 1:30 to 2:30



What is overall purpose of Job? Perform Web analysis.

Prepared detail design.

Suggest enhancement in existing graphical user interface design.

Salary and other benefits of web developer?


Type of machine and equipment used in job?

Computer, scanners, projectors etc.

What identification factors contribute most of the successful performance

to that job? web posting

web portal

On time sms

What are the basic skills required for this job? In technically ASP.NET

VB.NET

SP Server

ORCALIAS

WINDOW XP

What are new accomplishment of job?Developed a new Web Porter.

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Air University, IslamabadJob Analysis Questionnaires

Data entry clerk





Job Identification:

Job Title: data entry clerkDepartment: Officer RegistrarSupervisor Title: Deputy Registrar Abdul Rashid

Job Group: 3

Job SummaryPurpose of job is to maintain the record on daily bases and entering data into computer

daily.

Duties: He must have sufficient skill to enter data into the computer.

He must response to the student queries quickly.

He must have enough skills in operating the office program

Like, MS windows, Ms office and Au system.

Responsibility:

Perform data entry and general clerical duties. Answer ph call and queries of students .

Handle mail, files and folders.

Prepare and maintain stationary requisition.

Maintain, arrange, issue and retrieve student folder and office files.

Dispatch all type os reports, certificates, bonafide letters, character certificate,

and reference letters.

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Update students addresses and contact no.

Provide help for general clerical and reception assignments as and when

required.

Job Specification:

Educational skills: Bachelor degree.Experience: 3 years

Communication skills: Frequent English SpeakerHuman traits: Positive thinking, Well dressed, Creative



Break time: 1:30 to 2:30



What is overall purpose of Job?Maintaining the AU records and response to the students queries.

Salary and other benefits of clerical Officer?Rs.12000Other benefits are pension, insurance, transportation Allowance.

Type of machine and equipment used in job?Computer, scanners, phone.

What are the effort factors required for this job?physical demand:

healthy

no smoking

punctual

Mental demands:

quick response

cognitive ability

practical software experience

What are new accomplishments of job?Whatever task has been assign to him perform that tasks.

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BIBLIOGRAPHY

www.roihc.com

www.au.edu.pk

[email protected]

[email protected]

[email protected]

CONTRIBUTION TABLE

MADIHA ANAYAT

ARIFA HANIF

MADEEHASHAUKAT

SHUMAILA RAFIQUE

SEHRISH SANA

We all have mutual contribution on this project and this is totally team based work inwhich our activities are

We visited organization various times in order to collect information.

We search on net.

We consulted different books. We put our efforts on organizing and summarizing.

Typing (Madeeha Shaukat, Shumaila Rafique, Madeeha Anayat) with the

support of Arifa Hanif & Sehrish Sana.

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http://www.roihc.com/http://www.au.edu.pk/mailto:[email protected]:[email protected]:[email protected]://www.roihc.com/http://www.au.edu.pk/mailto:[email protected]:[email protected]:[email protected]


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Evaluated by:

Madeeha Shaukat

Shumaila Rafique Arifa hanif Madeeha Anayat Sehrish Sana

9 9 9 9

Evaluated by:

Sehrish Sana

Madeeha Shaukat Shumaila Rafique Arifa hanif Madeeha Anayat

9 9 9 9

Evaluated by:

Arifa Hanif

Madeeha Shaukat Shumaila Rafique Sehrish Sana Madeeha Anayat

9 9 9 9

Evaluated by:

Madeeha Anayat

Madeeha Shaukat Sehrish Sana Shumaila Rafique Arifa Hanif

9 9 9 9

Evaluated by:

Shumaila Rafique

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Madeeha Shaukat Sehrish Sana Arifa Hanif Madeeha Anayat

9 9 9 9

air uni project

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