air freight scenario: test case

Test Case Description CUSTOMER

SAP TM 9.5 SP002017-11-30

Air Freight Scenario: Test Case

Content

1 Air Freight Scenario: Test Case. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41.1 Prerequisites. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Master Data and Organizational Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Roles. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Defining Queries for Personal Object Worklist (POWL). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Defining Profile and Layout Sets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

1.2 Upstream Process Steps. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38Create Bookings Via Background Processing Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38Create Freight Orders via Gateway Feeder Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40Creating Forwarding Order Templates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

1.3 Process Steps. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51Export Process. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51Pick-Up Execution and Cargo Receipt Without Transit Warehousing. . . . . . . . . . . . . . . . . . . . . . . . . 61Pick-Up Execution and Cargo Receipt with Transit Warehousing. . . . . . . . . . . . . . . . . . . . . . . . . . . 62Managing Internal Settlement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84Import Process. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

2 C U S T O M E RAir Freight Scenario: Test Case

Content

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Air Freight Scenario: Test CaseLegal Disclaimer C U S T O M E R 3

1 Air Freight Scenario: Test Case

Find below the transportation network used for this scenario:

1.1 Prerequisites

Before you start to conduct this test case, you must complete the following tasks:

● Set up your master data and organizational data (see Master Data and Organizational Data [page 4])● Configure your roles (see Roles [page 10])● Define queries for your personal object worklist (see Defining Queries for Personal Object Worklist (POWL)

[page 12])● Define profile and layout sets (see Defining Profile and Layout Sets [page 36])

1.1.1 Master Data and Organizational Data

Master and organizational data is created in your SAP ERP system during the implementation phase. This data reflects the organizational structure of your company. Master data focuses on operations, for example, master data for materials, vendors, and customers. The business process is enabled with this organization-specific master data.

Note● Additional Default Values

You can test the scenario with other SAP Best Practices default values that have the same characteristics. Check your SAP ECC system to find out which other material master data exists.

● Using Your Own Master DataYou can also use customized values for any material or organizational data for which you have created master data.

Use the following master data in the process steps described in this document:

Table 1:

Master and Organizational Data Value Details

Material None – packages are used in forwarding orders

None

Business Partner OAF-CR-03 Truck Agents Japan




OAF-CR-04

OAF-CR-05 Truck Agents USA

OAF-CR-06

AF-JL-NRT Local Carrier Japan Airlines Ltd. (Sales office Narita )

AF-QF-NRT Local Carrier Quantas Airways (Japan) KK Ltd. (Sales office Narita )

AF-JL-LAX Local Carrier Japan Airlines Ltd. (USA) (Sales Office Los Angeles)

AF-QF-LAX Local Carrier Quantas Airways (USA) KK Ltd. (Sales Office Los Angeles)

AF-CR-JL Global Carrier Japan Airlines

AF-CR-QF Global Carrier Quantas Airways

OAF-CU-01 Customer Japan 1




OAF-CO-01 Consignee U.S. 1




Transportation Zone AIR-JP-SHPTYO Shippers 1, 2, and 4 in Japan

AIR-JP-SHPNGO Shipper 3 in Japan

AIR-US-SHPPHX Consignees 1,2, and 4 in USA

AIR-US-SHPSAN Consignee 3 in USA

Means of Transport AIR_AIRPLAN Scheduled airplane Japan to USA

OAF_TRUK_S Scheduled truck

Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 5


OAF_TRUCK Truck MTr

Equipment Group ULD Unit load devices

Loose Loose

Equipment Type AKE Half-width lower deck container, 61x60 (LD3)

AAP Lower deck container, 88x125 (LD9)

AMA Main deck container, 96x125 (M1)

PAG6 Pallet contour, 88x125x96 (Q6)

PGA6 Pallet contour, 96x125x96(Q6)

PMC6 Pallet contour, 96x125x96 (Q6)

PAG7 Pallet contour, 96x125x118 (Q7)

PGA7 Pallet contour, 96x125x118 (Q7)

PMC7 Pallet contour, 96x125x118 (Q7)

Plant 5000 Tokyo

3300 Los Angeles

Schedule [page 8] AIR-FLIGHTSCHED-JL Not relevant

AIR-FLIGHTSCHED-QF Not relevant

AIR-TRUCKSCHED-01 STA-JPNGO to GW-JPNRT

AIR-TRUCKSCHED-02 STA-JPTYO to GW-JPNRT

AIR-TRUCKSCHED-03 GW-USLAX to STA-USSAN

AIR-TRUCKSCHED-04 GW-USLAX to STA-USPHX

Shipping Point 5000 SP Tokyo

3300 SP Los Angeles

Sales Organization 5000 Sales organization

3000




Locations AIR-JL-NRT Carrier-specific terminals

AIR-QF-NRT

AIR-JL-LAX

AIR-QF-LAX

AIR-GW-JPNRT Gateway Narita

AIR-GW-USLAX Gateway Los Angeles

OAF-STA-JPNGO Forwarding House Nagoya

OAF-STA-JPTYO Forwarding House Tokyo

OAF-STA-USPHX Forwarding House Phoenix

OAF-STA-USSAN Forwarding House San Diego

Company Code 5000, 3300 Only in SAP ERP

Purchasing Organization 5000, 3300 Only in SAP ERP

Forwarding Houses (Stations) OAF-FWH-01 FH Nagoya

OAF-FWH-05 FH Tokyo

OF-FWH-21 FH Phoenix

OF-FWH-22 FH San Diego

Forwarding Houses (Gateways) AF-FWH-20 Gateway Narita

AF-FWH-21 Gateway Los Angeles

NoteSome of the locations mentioned in this test case have the suffix @ERP001. Substitute this with the system name of your SAP ERP system.


1.1.1.1 Examples of Schedules

Use

In the air freight scenario, you need different types of schedules for the three stages of your transport:

● Road schedules for the pre-carriage stage (export)● Master Flight schedules for the main stage● Road schedules for the on-carriage stage (import)

Example

In your test case, you can use the following examples:

Pre-carriage

Figure 1: Road schedules from the export stations in Tokyo and Nagoya to the export gateway in Narita

Main Carriage



Figure 2: Master flight schedules from the export gateway in Narita to the import gateway in Los Angles

On-carriage


Figure 3: Road schedules from the import gateway in Los Angeles to the import stations in Phoenix and San Diego

1.1.2 Roles

The following roles must already have been installed to test this scenario in SAP NetWeaver Business Client (NWBC). The roles in this document must be assigned to the user or users testing this scenario.

Roles and users used in this scenario are the following:

Table 2:

Business Role Technical Name Credentials for NWBC

Customer Service Agent

● Create FWOs and/or handle import FWOs

● Communicate with the Customer● Collaborate with BU and Gateway

Operations● Settle charges and trigger invoicing

ZAIR_CUST_SERVICE_AGENT Jime/Welcome1

ZAIR_CUST_SERVICE_AGENT_IMP Watson/Welcome1

BU Operations Manager Japan, Tokyo: ZAIR_PLANNER_TYO Gari/Welcome1



Business Role Technical Name Credentials for NWBC

● Manage PickUp, Delivery and Feeding and De-Feeding

● Manage Export and Import● Settle Costs● Verify Invoices

Japan, Nagoya: ZAIR_PLANNER_NGO Tanaka/Welcome1

US, San Diego: ZAIR_PLANNER_SAN Kirk/ Welcome1

US, Phoenix: ZAIR_PLANNER_PHX Smith/ Welcome1

Gateway Operations Manager

● Manage Bookings and allocate capacity from Bus

● Issues M(AWB)● Adjust and finalize route plans● Recover Freight from Airline, Break

Consols and ManageManage De-Feeding

● Settle Costs● Verify Invoices

ZAIR _BOOKING_AGENT_JP Watanabe/Welcome1

ZAIR _BOOKING_AGENT_US Collins/Welcome1

Capacity Procurement Manager

● Investigate Capacity Demand and Supply

● Manage the Strategic Freight Procurement: RfQs & Carrier Agreements, Allocations and Master Flight Schedules

● Book capacity at the respective sales office of the airline based on the Master Flight Schedules

● Collaborate with Product Manager and Gateway Operations

ZAIR_CAPACITY_MANAGER_JP Kato/Welcome1

Warehouse Agent of Physical Operations

● Execute warehouse activities● Collaborate with Operations

Japan, Tokyo: ZAIR _EWM_EXPERT_TYO Midori/Welcome1

Japan, Nagoya: ZAIR_EWM_EXPERT_NGO Hiruko/Welcome1

Japan, Narita: ZAIR_EWM_EXPERT_JPNRT

Yuri/Welcome1

US, Los Angeles: ZAIR_EWM_EXPERT_USLAX

Smith/Welcome1


1.1.3 Defining Queries for Personal Object Worklist (POWL)

Use

The following queries must be defined to test this scenario in SAP NetWeaver Business Client (NWBC). You require these queries only if you work with the NWBC interface; you do not need them if you use the standard SAP GUI.

The queries are necessary to access role-specific worklists in NWBC.

Procedure

Create Queries for Customer Service Agent

You can create queries as one of the following:

1. Customer Service Agents (User JIME/WATSON) in SAP NetWeaver Business Client (NWBC), choose Customer Service Overview Forwarding Order .

2. Press Personalize and create following categories by pressing on Add Category:

Table 3:

Category Description (JIME) Category Description (WATSON)

Air Customer Billing Air Customer Billing

Forwarding Order Templates Air Forwarding Orders

Air Forwarding Orders

3. Bring the newly added categories to same sequence like in the table above by pressing Move Up and Move Down.

4. Press Apply.5. Choose Define New Query and create following queries:

Table 4:

Field Query 1 Query 2 Query 3 Query 4 Query 5 Query 6 Query 7

Business Role

Customer Service Agent (WATSON)

Customer Service Agent (Watson)

Customer Service Agent (JIME)





Application Overview Forwarding Order Management

Overview Forwarding Order Management








Field Query 1 Query 2 Query 3 Query 4 Query 5 Query 6 Query 7

Select Object Type

Forwarding Order, Air


Forwarding Order Template, Air



Billing Due List, Air

Billing Due List, Air

Category Air Customer Billing


Forwarding Order Templates



Air Customer Billing

Air Customer Billing

Selection Criteria

Forwarding Order Type: AF14

Transportation Mode: 05

Destination Zone: AIR-US-SHPPHX, AIR-US-SHPSAN

Execution Status: 03

Invoicing Status: ≠04



Destination Zone: AIR-US-SHPPHX, AIR-US-SHPSAN

Pick-Up Date (From): Calculated From: Today Minus 40 Day(s)

Deivery Date (To) Calculated From: Today Plus 100 Day(s)



Destination Zone: AIR-JP-SHPNGO, AIR-JP-SHPTYO











Confirmation Status













Query Name PHX/SAN Import – ready for invoicing

PHX/SAN Import – not delivered

TYO/NGO Export – customer order templates

TYO/NGO Export – not delivered

TYO/NGO Export – not confirmed

TYO/NGO Export – ready for invoicing

TYO/NGO Export – completely invoiced


6. Create following Query Views:

Table 5:

Query View Export Templates Export Billing Export

Category Forwarding Order Templates Air Customer Billing Air Forwarding Orders

Query Customer order templates Ready for invoicing Not delivered

Not confirmed yet

Displayed Columns Document Document Document

Source Location Description Invoicing Status HAWB No.

Source Location Address Life Cycle Status Buyer's Reference Number

Destination Location Country

Completeness Description of Goods

Destination Location Description

FWSD Block Dangerous Goods

Destination Location Address

FWSD Block Reason Pick-Up Date

HBL Shipper Description

Business Tr. Doc. ID Destination Location Country

Buyer Document Consignee Description

Source Location Description Delivery Date

Source Loc Addr Movement Type

Pick-Up Date Aggr. OI Status

Dest. Loc Country Air Waybill Type

Destination Location Description

MAWB No.

Dest Loc Addr MAWB Status

Delivery Date Credit Limit Check Status

Delivery Status Conf. Status

Ordering Party Life Cycle Status



Query View Export Templates Export Billing Export

Order Date Cargo Receipt Status

Planning Status

Customs Status

Execution Sts

Delivery Status

Invoicing Status

Planning Block

Process Blocked

Execution Block

FWSD Block

Person Resp.

Handling Codes

Ordering Party Description

1. As a Customer Service Agent (User JIME/WATSON) in SAP NetWeaver Business Client (NWBC), chooseCustomer Service Overview Internal Settlement Documents .

2. Press Personalize and create following category by pressing on Add Category: Category Description: Internal Settlement

3. Press Apply.4. Choose Define New Query and create following queries:

Table 6:

Field Query 1 Query 2

Business Role Customer Service Agent (Jime) Customer Service Agent (Watson)

Application Overview Internal Settlements Overview Internal Settlements

Select Object Type Freight Orders relevant for Internal Settlement

Freight Orders relevant for Internal Settlement

Category Internal Settlement Internal Settlement

Selection Criteria Document Type: AF04

Planning and Execution Organization: AFF-FWH-03

Document Type: AF04

Planning and Execution Organization: AFF-FWH-20

Query Name Relevant documents Relevant documents

Create Queries for Gateway Operations Manager


1. As a Gateway Operations Manager (User: Watanabe/Collins) in SAP NetWeaver Business Client (NWBC), choose Gateway Operations Worklist: Air Freight Bookings .

2. Press Personalize and create following category by pressing on Add Category:

Table 7:

Category Description (Watanabe) Category Description (Collins)

Air Freight Bookings Export

Import

3. Choose Define New Query and create following queries:

Table 8:

Field Query 1 Query 2 Query 3 Query 4

Business Role GW Operations Managers (Watanabe/Collins)

GW Operations Managers (Watanabe/Collins)

GW Operations Managers (Watanabe /Collins)

GW Operations Manager (Collins)

Application Overview Freight Bookings

Overview Air Freight Bookings



Object Type Air Freight Booking Air Freight Booking Air Freight Booking Air Freight Booking

Category Air Freight Bookings Air Freight Bookings Air Freight Bookings Import

Selection Criteria Forwarding Order Type: AF04

Combination A

Both Locations - selected

Use Index Time - selected

Pick-Up Location: AIR-GW-JPNRT (Watanabe)/ AIR-GW-USLAX (Collins)

Pick-Up Date (From) Calculated From: Today Minus 1 Day(s)

Subcontracting Status ≠ 04


Combination A




Pick-Up Date (From) Calculated From: Today Minus 1 Day(s)

Subcontracting Status 04

Confirmation Status ≠ 04


Combination A




Confirmation Status ≠ 04

Execution Status ≠ 04

Planning Block Not Blocked


Combination A



Delivery Location: AIR-GW-USLAX





Query Name to be sent confirmation pending Confirmed. Not executed.

not executed.

Table 9:


Business Role GW Operations Managers (Watanabe/Collins)

GW Operations Managers (Collins)

GW Operations Managers (Watanabe /Collins)

GW Operations Manager (Collins)

Object Type Air Freight Booking Air Freight Booking Air Freight Booking Air Freight Booking

Category Air Freight Bookings Import Air Freight Bookings Import

Selection Criteria Forwarding Order Type: AF04

Combination A




Archiving Status ≠ 01

Execution Status = 04

FSD Block Not Blocked


Combination A



Delivery Location: AIRF-GW-USLAX

Archiving Status ≠ 01


FSD Block Not Blocked


Combination A




Planning Block X

FSD Block X


Combination A




Uplift Confirmed Status: Uplift Not Confirmed


Table 10:

Query View Airline Communication

Blocks Execution Settlement

Category Air Freight Bookings

Air Freight Bookings

Air Freight Bookings

Import Air Freight Bookings

Query to be sent confir-mation pending

Blocked. To be checked.

Not delivered

Not confirmed yet

Not executed

Pre-adviced, Planned

Executed

Executed. Not settled


Query View Airline Communication

Blocks Execution Settlement

Displayed Columns

MAWB No.

Gateway Cargo Cut-Off Date

Flight Date

Dest. Loc Country

Airport of Destination

Flight Code (Airline Code, Fli

Booking Conf. Sts

Confirm. Status

Gross Weight

Density Factor (1/x)

Actual Utilization

Aircraft Type

Dangerous Goods

ACS Status

Created By

Created On

DocumentMAWB No.

Flight Date

Dest. Loc Country



Planning Block

Plng Block Reason (Description

Execution Block

Ex. Block Reason (Description)

FSD Block FSD Block Reason (Description)

Execution Status

Handlg Exec. Status

Aircraft Type

Dangerous Goods

ACS Status

Created By

Created On

DocumentMAWB No.

Flight Date

Dest. Loc Country



FO for Pick-UP

FO for Delivery

Execution Status

Handlg Exec. Status

Manifest Status

Uplift Conf. Status

Gross Weight


Actual Utilization

Aircraft Type

Dangerous Goods

ACS Status

Created By

Created On

DocumentMAWB No.

Flight Date

Dest. Loc Country



Net Amt in Doc Crcy

Currency

Charge Calc. Sts

Invoicing Status

Life Cycle Status

Gross Weight


Actual Utilization

Aircraft Type

Discrepancy

Dangerous Goods

ACS Status

Created By

Created On

1. As a Gateway Operations Manager (User: Watanabe/Collins) in SAP NetWeaver Business Client (NWBC), choose Gateway Operations Worklist: Deliveries, Transfer and De-Feeding .


Table 11:

Category Description (Watanabe) Category Description (Collins)

Gateway Feeder Deliveries Airport Transfer

Airport Transfer De-Feeding

De-Feeding




Table 12:

Business Role Gateway Operations Manager (Watanabe)

Gateway Operations Manager (Watanabe)




Application Overview Road Freight Orders

Overview Road Freight Orders




Object Type Freight Order Freight Order Freight Order Freight Order Freight Order

Category Gateway Deliveries

Airport Transfer Airport Transfer De-Feeding De-Feeding

Selection Criteria Document Type AF10

Destination Location: AIR-GW-JPNRT

Combination A



Delivery Date (From) Calculated From: Today Plus 1 Day(s)

Document Type AF15

Source Location: AIR-GW-JPNRT

Combination A



Pick-Up Date (From) Calculated From: Today

Pick-Up Date (To) Calculated From: Today

Document Type AF15

Source Location: AIR-GW-JPNRT

Combination A



Invoicing Status ≠ 04


Document Type AF10

Source Location: AIRF-GW-JPNRT

Combination A





Document Type AF10

Source Location: AIRF-GW-JPNRT

Combination A





Query Name Today Today Executed. To be settled.

today Executed. To be settled.

Table 13:

Business Role Gateway Operations Manager (Collins)

Gateway Operations Manager (Collins)



Application Overview Road Freight Orders




Object Type Freight Order Freight Order Freight Order Freight Order

Category Airport Transfer Airport Transfer De-Feeding De-Feeding


Selection Criteria Document Type AF15

Source Location: AIR-JL-LAX, AIR-QF-LAX

Destionation Location: AIR-GW-USLAX

Combination O




Document Type AF15

Source Location: AIR-JL-LAX, AIR-QF-LAXIR

Destionation Location: AIR-GW-USLAX

Combination O






Document Type AF10

Source Location: AIR-GW-USLAX

Combination A





Document Type AF10

Source Location: AIR-GW-USLAX

Combination A





Query Name Today Executed. To be settled.

today Executed. To be settled.


Table 14:

Query View Gateway Outbound

Category Airport Transfer

De-Feeding

Query Today

Executed. To be settled.



Query View Gateway Outbound

Displayed Columns Document

First Activity

Carrier Description

Destination Location

Descripti


Address

Means of Transport

Vehicle Resource

Registration No.

Life Cycle Status Execution Status

Handling Execution Status

Load Plan Status (Stop)

Unload Plan Status (Stop)

Uplift Confirm Status

Maximum Utilization

Gross Weight

Gr. Wt UoM

Charge Calc. Sts

Invoicing Status

Created By

Created On

1. 1. As a Gateway Operations Manager (User: Watanabe/Collins) in SAP NetWeaver Business Client (NWBC), choose Gateway Operations Worklist: Deliveries, Transfer and De-Feeding .


Table 15:

Category Description (Watanabe)

Trucking Cost Settlement


Table 16:

Business Role Gateway Operations Manager


Application Overview Freight Bookings

Object Type Freight Order

Category Trucking Cost Settlement

Selection Criteria Source Location: AIRF-GW-JPNRT

Query Name Airport Transfer

1. As a Gateway Operations Manager (User: Watanabe/Collins) in SAP NetWeaver Business Client (NWBC), choose Gateway Operations Flight Plans .


Table 17:

Category Description (Watanabe)

Schedules


Table 18:

Business Role Gateway Operations Manager

Object Type FO Schedule

Category Schedules

Selection Criteria Transportation Mode 05

Query Name Carrier Flight Schedule

Create Queries for BU Operations Managers

You can create queries as one of the following:

1. Customer Service Agents (User JIME/WATSON) in SAP NetWeaver Business Client (NWBC), choose BU Operations Worklist: Road Freight Orders .

2. Press Personalize and create following categories by pressing on Add Category:

Table 19:

Category Description (Gari/Tanaka) Category Description (Smith/Kirk)

PickUp and Delivery – Charter PickUp and Delivery – Charter

PickUp – Subcontracted PickUp – Subcontracted

Delivery – Subcontracted Delivery – Subcontracted

GW Feeding GW Feeding



Category Description (Gari/Tanaka) Category Description (Smith/Kirk)

GW De-Feeding

3. Bring the newly added categories to same sequence like in the table above by pressing Move Up and Move Down.

4. Press Apply.5. Choose Define New Query and create new Queries for Tokyo(TYO)/Nagoya(NGO)/Phoenix(PHX)/San

Diego(SAN) with the following data:

Table 20:

Business Unit Tokyo Nagoya Tokyo Nagoya Tokyo Nagoya

Business Role BU Operations Manager (Gari)

BU Operations Manager (Tanaka)

BU Operations Manager (Gari)




Object Type Freight Order Freight Order Freight Order Freight Order Freight Order Freight Order

Category PickUp and Delivery - Charter

PickUp and Delivery - Charter





Selection Criteria

Document Type AF05

Source Location OAF-STA-JPTYO

Destination Location OAF-STA-JPTYO


Combination A


Delivery Date (To) Calculated From: Today


Document Type AF05

Source Location OAF-STA-JPNGO

Destination Location OAF-STA-JPNGO


Combination A




Document Type AF05




Combination A

Pick-Up Date (From) Calculated From: Today Plus 1 Day(s)

Delivery Date (To) Calculated From: Today Plus 5 Day(s)


Document Type AF05




Combination A




Document Type AF05




Combination A

Use Index Time – selected

Invoicing Status ≠04

Handling Execution Status =12

Document Type AF05




Combination A






Query Name today today next 5 days next 5 days executed and to be settled

executed and to be settled

Table 21:

Business Unit Phoenix San Diego Phoenix San Diego Phoenix San Diego

Business Role BU Operations Manager (Smith)

BU Operations Manager (Kirk)

BU Operations Manager (Smith)










Selection Criteria

Document Type AF05

Source Location OAF-STA-USPHX

Destination Location OAF-STA-USPHX


Combination A




Document Type AF05

Source Location OAF-STA-USSAN

Destination Location OAF-STA-USSAN


Combination A




Document Type AF05




Combination A




Document Type AF05




Combination A




Document Type AF05




Combination A




Document Type AF05




Combination A








Table 22:









Category PickUp - Subcontracted

PickUp - Subcontracted





Selection Criteria

Document Type AF05

Source Location ≠ OAF-STA-JPTYO


Source Zone OAF-JP-SHPTYO


Combination A




Document Type AF05

Source Location ≠ OAF-STA-JPNGO


Source Zone OAF-JP-SHPNGO


Combination A




Document Type AF05





Combination A




Document Type AF05





Combination A




Document Type AF05





Combination A




Document Type AF05





Combination A







Table 23:









Category PickUp - Subcontracted






Selection Criteria

Document Type AF05

Source Location ≠ OAF-STA-USPHX


Source Zone OAF-US-SHPPHX


Combination A




Document Type AF05

Source Location ≠ OAF-STA-USSAN


Source Zone OAF-US-SHPSAN


Combination A




Document Type AF05





Combination A




Document Type AF05





Combination A




Document Type AF05





Combination A




Document Type AF05





Combination A








Table 24:









Category Delivery - Subcontracted

Delivery - Subcontracted





Selection Criteria

Document Type AF05


Destination Location ≠OAF-STA-JPTYO

Destination Zone OAF-JP-SHPTYO


Combination A




Document Type AF05


Destination Location ≠OAF-STA-JPNGO

Destination Zone OAF-JP-SHPNGO


Combination A




Document Type AF05





Combination A




Document Type AF05






Combination A




Document Type AF05





Combination A




Document Type AF05





Combination A







Table 25:









Category Delivery - Subcontracted






Selection Criteria

Document Type AF05


Destination Location ≠OAF-STA-USPHX

Destination Zone OAF-US-SHPPHX


Combination A




Document Type AF05


Destination Location ≠OAF-STA-USSAN

Destination Zone OAF-US-SHPSAN


Combination A




Document Type AF05





Combination A




Document Type AF05






Combination A




Document Type AF05





Combination A




Document Type AF05





Combination A








Table 26:









Category Gateway Feeding

Gateway Feeding

Gateway Feeding

Gateway Feeding

Gateway Feeding

Gateway Feeding

Selection Criteria

Document Type AF05



Combination A




Document Type AF05



Combination A




Document Type AF05



Combination A




Document Type AF05




Combination A




Document Type AF05



Combination A




Document Type AF05



Combination A






Table 27:











Category Gateway Feeding

Gateway Feeding

Gateway Feeding

Gateway Feeding

Gateway Feeding

Gateway Feeding

Selection Criteria

Document Type AF05



Combination A




Document Type AF05



Combination A




Document Type AF05



Combination A




Document Type AF05




Combination A




Document Type AF05



Combination A




Document Type AF05



Combination A






Table 28:









Category Gateway De-Feeding

Gateway De-Feeding

Gateway De-Feeding

Gateway De-Feeding

Gateway De-Feeding

Gateway De-Feeding




Selection Criteria

Document Type AF05



Combination A




Document Type AF05



Combination A




Document Type AF05



Combination A




Document Type AF05




Combination A




Document Type AF05



Combination A




Document Type AF05



Combination A







Table 29:

Query View Charter PickUp and Delivery – Subcontracted

Gateway Feeding Settlement


PickUp – Subcontracted

Delivery – Subcontracted

GW Feeding PickUp and Delivery – Charter

PickUp – Subcontracted

Delivery – Subcontracted

GW Feeding

Query today

next 5 days

today

next 5 days

today

next 5 days



Query View Charter PickUp and Delivery – Subcontracted

Gateway Feeding Settlement

Displayed Columns Document

First Activity

Dangerous Goods

ADR Points

Means of Transport

Vehicle Resource

Registration No.

Drv. Assgmt Status

Driver Description

Total Distance

Distance Unit of Measure

Maximum Utilization

Gross Weight

Gr. Wt UoM Gross Volume

Gross Vol. UoM

Life Cycle Status

Execution Status

Handlg Exec. Status

EWM Transm. Status

Discrepancy

Charge Calc. Sts

Invoicing Status

Person Resp

Document

First Activity

Carrier

Partner Ref. Number

Confirm. Status

Source Location Description

Source Location Address

Destination Location Descripti


Dangerous Goods

ADR Points

Means of Transport

Registration No.

Gross Weight

Gr. Wt UoM

Gross Volume

Gross Vol. UoM

Life Cycle Status

Execution Status

Handlg Exec. Status

EWM Transm. Status

Discrepancy

Charge Calc. Sts

Invoicing Status

Person Resp.

Document

First Activity

Carrier

Partner Ref. Number

Confirm. Status



Dangerous Goods

ADR Points

Means of Transport

Registration No.

Maximum Utilization

Gross Weight

Gr. Wt UoM

Gross Volume

Gross Vol. UoM

Life Cycle Status

Execution Status

Handlg Exec. Status

Load Plan Status

EWM Transm. Status

Discrepancy

Manifest Status

Charge Calc. Sts

Invoicing Status

Person Resp.

Document

First Activity

Carrier

Partner Ref. Number

Source Location Description

Source Location Address



Dangerous Goods

Gross Weight

Gr. Wt UoM

Gross Volume

Gross Vol. UoM

Life Cycle Status

Charge Calc. Sts

Invoicing Status

FSD Block

FSD Block Reason (Description)

Person Resp.

1. As a Gateway Operations Manager (User for Tokyo/Nagoya: GARI/TANAKA/SMITH/KIRK) in SAP NetWeaver Business Client (NWBC), choose BU Operations Worklists: Freight Settlement .




Table 30:

Category Description

Trucking Cost Settlements

3. Choose Define New Query and create new Queries for Tokyo(TYO)/Nagoya(NGO)/Phoenix(PHX)/San Diego(SAN) with the following data:

Table 31:

Business Unit Tokyo Nagoya Phoenix San Diego





Object Type Freight Settlement Carrier Invoice

Freight Settlement Carrier Invoice



Category Trucking Cost Settlements




Query Name Open Settlements Open Settlements Open Settlements Open Settlements


Table 32:

Query View Trucking Costs Settlements

Category Trucking and Settlement Carrier Invoice

Query Open Settlements



Displayed Columns Freight SD

Invoice Date

Invoicing Party

Payee

Carrier

Life Cycle Status

Net Amt in Doc Crcy

Currency

Block Status

Block Reason

Quantity

Quantity UoM

Gross Weight

Gross Weight UoM

Gross Volume

Gross Volume UoM

Manual Change

Changed By

Changed On

1. As a Gateway Operations Manager (User for Tokyo/Nagoya: GARI/TANAKA/SMITH/KIRK) in SAP NetWeaver Business Client (NWBC), choose BU Operations Worklists: Freight Settlement .


Table 33:

Category Description

Schedules

3. Choose Define New Query and create new Queries for Tokyo(TYO)/Nagoya(NGO)/Phoenix(PHX)/San Diego(SAN) with the following data:

Table 34:

Business Unit Tokyo Nagoya Phoenix San Diego







Object Type FO Schedule FO Schedule FO Schedule FO Schedule

Category Schedules Schedules Schedules Schedules

Selection Criteria Schedule Category S

Type AF11

Gateway Select

Direct Select

TrM 01


Schedule Category S

Type AF11

Gateway Select

Direct Select

TrM 01


Schedule Category S

Type AF11

Gateway Select

Direct Select

TrM 01


Schedule Category S

Type AF11

Gateway Select

Direct Select

TrM 01


Query Name Gateway Feeding Gateway Feeding Gateway De-Feeding Gateway De-Feeding


Table 35:


Category Schedules

Query Gateway Feeding



Displayed Columns Schedule

Description

Means of Transport

Valid From

Valid To

Carrier

Source Location


Template

Departures

Transp. Group

Dangerous Goods

Number Interm. Stops

Stop Sequence

Created On

Created By

Changed By

Changed On

1.1.4 Defining Profile and Layout Sets

Perform the following steps with the user with which you are planning to use the new queries.

1. As a BU Operations Manager (User for Tokyo/Nagoya/Phoenix/San Diego: GARI/TANAKA/SMITH/KIRK) in SAP NetWeaver Business Client (NWBC), choose BU Operations Transportation Cockpit .

2. When you open the transportation cockpit, you should see the Profile and Layout Sets screen. If this is not the case, choose Change Profile Selection Profile Selection Screen .

3. On the Profile and Layout Sets screen, choose the New pushbutton and enter the following data:

Table 36:

Business Unit Description Planning Profile Selection Profile (FUs)

Selection Profile (FOs)

Transportation Cockpit Layout

Tokyo PickUp Requests – unplanned

AIR-PLAN-PROF-PICKUP

AIR-SEL-PU-TYO-UNPLANNED

AIR-SEL-PU-TYO Standard Layout



Business Unit Description Planning Profile Selection Profile (FUs)



Delivery Requests – unplanned


AIR-SEL-DEL-TYO-UNPLANNED

AIR-SEL-DEL-TYO Standard Layout

PickUp & Delivery – ALL


AIR-SEL-PUDEL-TYO-ALL

AIR-SEL-PUDEL-TYO-ALL

Standard Layout

Gateway Feeding – unplanned

AIR-PLAN-PROF-PRE

AIR-SEL-PRE-UNPLANNED-TYO

AIR-SEL-PRE-TYO Standard Layout

Nagoya PickUp Requests – unplanned


AIR-SEL-PU-NGO-UNPLANNED

AIR-SEL-PU-NGO Standard Layout



AIR-SEL-DEL-NGO-UNPLANNED

AIR-SEL-DEL-NGO Standard Layout



AIR-SEL-PUDEL-NGO-ALL

AIR-SEL-PUDEL-NGO-ALL

Standard Layout


AIR-PLAN-PROF-PRE

AIR-SEL-PRE-UNPLANNED-NGO

AIR-SEL-PRE-NGO Standard Layout

Phoenix PickUp Requests – unplanned


AIR-SEL-PU-PHX-UNPLANNED

AIR-SEL-PU-PHX Standard Layout



AIR-SEL-DEL-PHX-UNPLANNED

AIR-SEL-DEL-PHX Standard Layout



AIR-SEL-PUDEL-PHX-ALL

AIR-SEL-PUDEL-PHX-ALL

Standard Layout


AIR-PLAN-PROF-PRE

AIR-SEL-PRE-UNPLANNED-PHX

AIR-SEL-PRE-PHX Standard Layout

San Diego PickUp Requests – unplanned


AIR-SEL-PU-SAN-UNPLANNED

AIR-SEL-PU-SAN Standard Layout



AIR-SEL-DEL-SAN-UNPLANNED

AIR-SEL-DEL-SAN Standard Layout



AIR-SEL-PUDEL-SAN-ALL

AIR-SEL-PUDEL-SAN-ALL

Standard Layout


AIR-PLAN-PROF-PRE

AIR-SEL-PRE-UNPLANNED-SAN

AIR-SEL-PRE-SAN Standard Layout

4. Press Save.

Create Cockpit Profile and Layout Sets for Gateway Operations Managers


1. As a BU Operations Manager FOR Narita/Los Angeles (User: WATANABE/COLLINS) in SAP NetWeaver Business Client (NWBC), choose Planning Planning Transportation Cockpit .

2. When you open the transportation cockpit, you should see the Profile and Layout Sets screen. If this is not the case, choose Change Profile Selection Profile Selection Screen .

3. On the Profile and Layout Sets screen, choose the New pushbutton and enter the following data:

Table 37:

Business Unit

Description

Planning Profile

Selection Profile (FUs)


Selection Profile (FBs)

Capacity Selection Settings


Layout for Planning Results

Narita Capacity Mgmt & Booking Requests

AIR-PLAN-PROPOSAL

AIR-SEL-PROFILE-ORGINTERACTION

AIR-BOOK-SEL-PRO

AIR-CAP-MAIN

GW Operations

GW Operations

Los Angeles

De-Feeding AIR-PLAN-PROF-ON

AIR-SEL-ON-UNPLANNED

AIR-SEL-ON

Standard Layout

Standard Layout

4. Press Save.

1.2 Upstream Process Steps

The following are the upstream process steps:

1. Create Bookings Via Background Processing Report [page 38]2. Create Freight Orders via Gateway Feeder Schedule [page 40]3. Creating Forwarding Order Templates [page 40]

1.2.1 Create Bookings Via Background Processing Report

As a Capacity Procurement Manager, you have negotiated contracts with the air carrier. Upon agreement with the carrier, you model the respective capacity commitments (allocations/allotments). They constitute the volume in weight, volume, and sometimes container type (ULD) that a carrier commits to moving on a particular flight per weekday. You capture the freight agreements (including net rates and the rate scheme).

Furthermore, the master flight schedules (for example, for next 6 months) are as well created based on the departures of carrier flight schedules.

For more information, see the Configuration Guide for Air Freight in the SAP Service Marketplace. Allocations are currently not included in this test scenario.



The next task of the Capacity Procument Manager is to create the Operational Flight Plan out of the master flight schedule. The operational flight plan (for example, for the next 4 weeks) consists of the individual freight bookings.

Part of the creation process is the assignment of the (M)AWB number. This (M)AWB references are essential before you can pre-book with the air carrier.

Procedure

1. As a Capacity Procurement Manager (User KATO) in SAP NetWeaver Business Client (NWBC), chooseCapacity Procurement Creation of Master Flight Plan .

2. On the Planning Operation tab page select the checkbox Create Air Bookings.The new tab appears above.

3. On the Air Bookings tab page maintain the following parameter values:

Table 38:

Field Value

Schedules AIR-FLIGHTSCHED-JL and/or AIR-FLIGHTSCHED-QF

Start Date/Time <Today>

End Date/Time <Today> + 2 weeks

Generate MAWB Select

4. Go to the Technical Settings tab page and select the checkbox Save.5. Choose the Create Documents.

Result

New airfreight bookings have been created for the respective timeframe specified above. Check this result in the worklist for all air freight bookings. Proceed as follows:

1. Select change query2. Maintain the following attributes:

1. Traffic direction = 12. Pick-up date (from) = <Today>

3. Execute query.


1.2.2 Create Freight Orders via Gateway Feeder Schedule

Context

After creating the operational flight plan the gateway RFS schedule (feeder) is set up as well. The feeder represents the transportation of the cargo from the origin station to the gateway. It is aligned towards the gateway cut off. The gateway cut-off times will be based on the confirmed bookings for the main leg.

Procedure

1. As a BU Operations Manager (User for Tokyo/Nagoya: GARI/TANAKA) in SAP NetWeaver Business Client (NWBC), choose BU Operations Gateway Feeder Schedules .

2. Select Query Gateway Feeders.3. Select line with the gateway feeder schedule and press Create Freight Document.4. On the popup window enter following data:

Table 39:

Field Value

Start Date <Today> = 1 day

End Date <Today> = 7day

Do not Create Duplicate Freight Documents Select

5. Press OK.

1.2.3 Creating Forwarding Order Templates

As a customer service agent, you can create specific forwarding order templates for shipments from each shipper to each consignee. You can also create forwarding order templates in a more generic way. You can enter the origin business unit as the forwarding house. For more information, see Master Data and Organizational Data [page 4]. Templates can contain the most important default data and accelarate the creation of forwarding orders.

Prerequisites

You have implemented the Customizing settings described in the Configuration Guide for Air Freight Gateway Consolidation. For more information, see the Configuration Guide for LCL Air Freight in SAP Service Marketplace.



Procedure

1. As a Customer Service Agent (User JIME) in SAP NetWeaver Business Client (NWBC), choose Customer Service Create Forwarding Order .

2. Enter air forwarding order type AF01.3. Select the Template checkbox.4. Choose Continue.

For shipments from shipper 1 to consignee 1, proceed as follows:

1. On the General tab page, enter the following data:

Table 40:

Field Value

At Header Level

Sales Organization OAF-FWH-05 (FH Tokyo)

Transportation Mode 05 - Air

Traffic Direction 1 Export

Shipping Type 10 - loose

Movement Type AFD

AWB Type 04 (Normal consolidation)

Incoterm FCA

Incoterm Location Blank

2. Move to the Items area, insert an new package and enter the following data:

Table 41:

Item Type AF03

Package Type PAL

Quantity 5

Quantity UoM EA

Gross Weight 800

Gross Weight UoM kg

Gross Volume 3


Gross Volume UoM m³

Net Weight 680

Net Weight UoM kg

3. Select the item and enter the following data on the Package Details tab page:

Table 42:

Field Value

Item Description Electric Motors

Length 1.5

Width 2

Height 1

Unit of Measure M

Goods Value 4,050,000 JPY

4. Press ENTER.5. On the Business Partner tab page, enter the following data:

Table 43:

Field Value

Ordering Party OAF-CU-01

Consignee OAF-CO-01

6. On the Location and Dates/Times tab page, enter the following data at header level:

Table 44:

Field Value

Source Location CUOAF-CU-01@A9X700

Destination Location CUOAF-CO-01@A9X700

NoteThe source and destination locations have different names; the location name depends on the SAP ERP system name.



7. On the Charges tab page, enter the following data:

Table 45:

Field Value

Document Currency JPY

8. Save the template.


1. On the General Data tab page, enter the following data:

Table 46:

Field Value

At Header Level





Movement Type AFD


Incoterm EXW


2. Move to the Items area, insert an new package and enter the following data:

Table 47:

Item Type AF03

Package Type PAL

Quantity 6

Quantity UoM EA

Gross Weight 1400

Gross Weight UoM kg

Gross Volume 6



Net Weight 1250

Net Weight UoM kg


Table 48:

Field Value

Item Description Electronic Components

Length 2

Width 2

Height 1.5

Unit of Measure M


4. Press ENTER.5. On the Business Partner tab page, enter the following data at the header level:

Table 49:

Field Value


Consignee OAF-CO-03

6. On the Location and Dates/Times tab page, enter the following data at header level:

Table 50:

Field Value







Table 51:

Field Value





Table 52:

Field Value

At Header Level

Sales Organization OAF-FWH-01 (FH Nagoya)




Movement Type AFD


Incoterm FCA


2. Move to the Items area, insert an new package, and enter the following data:

Table 53:

Item Type AF03

Package Type PAL

Quantity 40

Quantity UoM EA

Gross Weight 4.5

Gross Weight UoM TO

Gross Volume 12



Net Weight 4

Net Weight UoM TO


Table 54:

Field Value

Item Description Computer Hardware

Length 3

Width 2

Height 2

Unit of Measure M



Table 55:

Field Value


Consignee OAF-CO-02

6. On the Location and Dates/Times tab page, check if the following fields are filled automatically:

Table 56:

Field Value







Table 57:

Field Value





Table 58:

Field Value

At Header Level

Sales Organization OAF-FWH-01 (FH Nagoya)




Movement Type AFD


Incoterm EXW



Table 59:

Item Type AF03

Package Type PAL

Quantity 45

Quantity UoM EA

Gross Weight 2

Gross Weight UoM TO

Gross Volume 3.5



Net Weight 1.7

Net Weight UoM TO

3. Press ENTER.4. Select the item and enter the following data on the Package Details tab page:

Table 60:

Field Value

Item Description Fiberoptic Cable

Length 3.5

Width 1

Height 1

Unit of Measure M


5. On the Business Partner tab page, enter the following data at the header level:

Table 61:

Field Value


Consignee OAF-CO-03


Table 62:

Field Value







Table 63:

Field Value





Table 64:

Field Value

At Header Level





Movement Type AFD


Incoterm EXW



Table 65:

Item Type AF03

Package Type PAL

Quantity 4

Quantity UoM EA

Gross Weight 2.2

Gross Weight UoM TO

Gross Volume 4



Net Weight 2

Net Weight UoM TO


Table 66:

Field Value

Item Description Furniture

Length 2

Width 2

Height 1

Unit of Measure M



Table 67:

Field Value


Consignee OAF-CO-04


Table 68:

Field Value







Table 69:

Field Value



1.3 Process Steps

This test scenario comprises the following process activities and procedures:

● Export Pocess● Pick-Up Execution and Cargo Receipt Without Transit Warehousing● Pick-Up Execution with Transit Warehousing● Managing Internal Settlement● Import Process

1.3.1 Export Process

This process step comprises of the following activities:

1. Managing Bookings for Export [page 51]2. Managing Forwarding Orders [page 55]3. Planning Pick-Up [page 59]4. Confirming Forwarding Order [page 60]5. Pick-Up Execution and Cargo Receipt at Origin BU [page 61]

1.3.1.1 Managing Bookings for Export

Use

Once you have created transportation allocations, you can create a master flight schedule based on the departures of a carrier flight schedule.

The logistics service provider (LSP) then creates an operational flight plan based on the master flight schedule. Based on the information given in the operational flight plan, you can create an air freight booking. In this process, the system assigns the booking of an air waybill that is needed for pre-booking with the carrier. Once the carrier confirms the pre-booking manually or using an Electronic Data Interchange (EDI) message, the air freight booking is available to the user at the export station for routing selection.


The chapter Creating or Changing a Booking Manually [page 52] depicts how bookings can be created either manually or using a report for mass creation. The latter can be used to create the operational flight plan for all departures for a certain schedule. For example, in the next two weeks.

More Information

● Sending Booking to Carrier [page 53]● Receiving Confirmation and Updating Booking [page 55]

1.3.1.1.1 Creating Ad-Hoc Air Freight Bookings

The air freight bookings that are generated from the master flight schedule are based on agreed allotments (which is part of the medium term planning). In addition ad-hoc bookings can be created from scratch in order to purchase additional capacity for short term demand fluctuations.

Procedure

1. As a gateway operations manager (User: Watanabe), in SAP NetWeaver Business Client (NWBC), choose Gateway Operations Worklists: Air Freight Bookings .

2. Press New to create a new freight booking.3. Enter freight booking type AF04 and choose Continue.

The New Air Booking $1 screen appears.4. Navigate to the Booking tab.

5. On the Carrier Routing table, select first line and choose Schedule Assign .6. In the Schedule field, enter carrier schedule (AIR-SCHED-JL-01 or AIR-SCHED-QF-01).

7. Choose Search.8. Select a flight with departure date <today> + 2 days. Choose OK.

9. In the freight booking document, choose Booking: Comprehensive View and maintain the following data on the Booking tab page:

Table 70:

Field Value Comment

Air Cargo Security Status Secure for Passenger Aircraft

Country Specific Security Status JP1 (Known Shipper handled by Regulated Agent)

Security Status defined by the relevant authority in a particular country



Field Value Comment

Source Information (Gateway, Carrier): Carrier Delivery Address

AIR-JL-NRT/AIR-QF-NRT (Depending on the carrier schedule selected)

Location of the Ground Handler at Airport of Departure

Destination Information (Gateway, Carrier): Carrier Delivery Address

AIR-JL-LAX/AIR-QF-LAX (Depending on the carrier schedule selected)

Location of the Ground Handler at Airport of Destination.

10. Navigate to the Loactions tab page and enter following data:

Table 71:

Field Value

Source Information: Business Unit or Gateway AIR-GW-JPNRT

Destination Information: Business Unit or Gateway AIR-GW-USLAX

Cut-Off Date/Time/Day at Gateway Cut-Off Date/Time/Day at Airport – 2 hours

Availability Date/Time/Day at Gateway Delivery Date/Time/Day at Airport + 2 hours

11. Check if the following sequence of dates are correct:a. Flight date from the airport of departureb. Expected arrival date at the airport of destinationc. Pick-up date from the airport of destinationd. Delivery date at delivery location

12. Choose Follow Up Draw MAWB Number .13. On the Booking tab page, check if the master air waybill number has been entered.14. Save the document.

1.3.1.1.2 Sending Booking to Carrier

Context

Once you generate the expected capacity per flight manually or through a master flight schedule, it will be pre-booked with the air carrier as the anticipated capacity demand.


The pre-booking with the air carrier can be done by phone, by fax, by email, on the web page of the airline, or transmitted as an EDI message (Cargo-IMP message type FFR, Cargo-XML message type XFFR). Note that B2B message exchange is not part of this test scenario.

Procedure

1. As a gateway operations manager (User: WATANABE), in SAP NetWeaver Business Client (SAP NWBC), choose Gateway Operations Worklists: Air Freight Bookings .

2. Open Query Air Freight Bookings and navigate to To Be Sent.3. Open your freight booking in edit mode.4. Navigate to Booking tab page and enter following data:

Table 72:

Field Value

Contract Basis Allotment

Space Allocation Action Code CA

Allotment ID 4-digit number

5. Navigate to tab Booking EDI Data and enter following data:

Table 73:

Field Field

Special Service Request Special care requested during transshipment

Description of Goods Electronics

6. Choose Subcontracting Send Booking .7. Choose Refresh.

Your booking will disappear from the list. The booking is sent to the carrier.

Results

As a result, the value of the confirmation status of your booking has been changed to Sent to Carrier.

Check if the Advice Code field on the Booking tab page is filled with the value KK.



1.3.1.1.3 Receiving Confirmation and Updating Booking

Confirmations from the carrier can either be entered manually or are transmitted as EDI messages (Cargo-IMP message type FFA, Cargo-XML message type XFFA). Only when you receive a positive confirmation, the air freight booking is made available to an export station (Business Unit) for routing selection and booking inquiries.

NoteThis procedure assumes that carriers confirm bookings, for example, by fax or email.

1. As a gateway operations manager (User: WATANABE), in SAP NetWeaver Business Client (SAP NWBC), choose Gateway Operations Worklists: Air Freight Bookings .

2. Open the Query Air Freight Bookings with staus Confirmation Pending.3. Open freight booking where you received a confirmation via fax, phone or email.4. Navigate to the Booking tab page.5. On the Unit Load Devices table enter following data:

Table 74:

Field Value

ULD Type PMC6

ULD Group ULD

6. Choose Save.

7. Choose Subcontracting Set to Confirmed by Carrier .

NoteAs a result, the confirmation status of your booking has changed to Confirmed.

1.3.1.2 Managing Forwarding Orders

Once a customer order is received (via phone, email, or fax), the data about the shipment is captured as a forwarding order. Larger customers send the data via EDI transfer. In such cases, the system can generate a forwarding order automatically and the customer service agent can add additional data.

A customer service agent at the business unit of origin creates a forwarding order based on the following information provided by the shipper:

● Transportation mode● Incoterms● Movement Type (for example, door to door)● AWB type● Shipper and consignee● Pick-up location (source location) and delivery location (destination location)


● Pick-up date and delivery date (optional)● Transshipment locations (optional)● Cargo description, number of pieces, weight, volume and dimensions (optional)

Once the shipment has been created as a forwarding order, the routing selection and pre-booking against a gateway consol (FB) might already take place at this early stage.

The air cargo security check ensures that the shipper is either registered as a known consignor, or the cargo is screened (e. g. x-rayed). Finally, you need to indicate special handling instructions or commodity-specific characteristics such as dangerous goods or oversize material, as they potentially affect pick-up arrangements and routing decisions.

A corresponding house air waybill number can be generated automatically. It can be used to print house air waybill labels for the cargo when it arrives at the business unit of origin.

As a final process step, a confirmation might be sent to the customer. Alternatively, this can be done after the arrangement of the pick-up.

1.3.1.2.1 Creating Forwarding Order and Assigning Freight Booking

Depending on the shipper´s security status at the origin location, an air cargo booking is confirmed and assigned to forwarding orders on creation (for known shippers CU-02, CU-03, and CU-04), or the forwarding order is created with a preliminary, unfixed air cargo booking. There are multiple options to assign a freight booking. For example, you can select a freight booking manually, create a freight booking from the forwarding order using generated transportation proposals. The Gateway Operations Manager can also do the assignment in the transporation cockpit or in the freight booking.

As soon as the cargo passes physical security checks at the origin BU carrier´s warehouse the booking assignment can be finalized (for CU-01 as unknown shipper).

Creating Forwarding Order

1. As a customer service agent (User: JIME) in SAP NetWeaver Business Client (NWBC), choose Customer Service Overview Forwarding Order .

2. Open Query Forwarding Order Template - TYO/NGO Export – customer order templates.3. Select the line with template that you created in the section Creating Forwarding Order Templates [page 40].4. Choose Create Forwarding Order from template.



5. On the New Forwarding Order screen, navigate to Locations and Dates/Times tab page and enter the following data:

Table 75:

Field Value

Pick-Up Date/Time <Today> (enter time)

Delivery Date/Time <Today> + 4 days (enter time)

6. Save your entries.7. Navigate to the Document Flow tab page and open your freight unit.8. On the Air Cargo Security tab page, enter following data:

Table 76:

Field Value

Country-Specific Security Status JP1 (Known Shipper handled by Regulated Agent)for Shippers CU-02, CU-03 and CU-04

Blank for Shipper CU-01

9. Save your entries.10. Navigate to the Actual Route tab page in your forwarding order.

Check that five stages have been populated resulting from the default route found. Check whether the Pick-Up Date/Time for stage 1 and Delivery Date/Time are filled according to the dates entered above.

11. Enter following dates/times for the pick-up and pre-carriage stages:

Table 77:

Field Pick-Up Pre-Carriage Main Stage On-Carriage Delivery

Pick-Up/ Departure Date/Time

filled according to dates entered above

<Today> + 1 day (enter time)

<Today> + 2 days (enter time)



Delivery/Arrival Date/Time

<Today> (enter time)

<Today> (enter time)



filled according to dates entered above

NoteStages 1, 2 and 3 should have the status Not Planned. Stages 4 and 5 should have the status Not Relevant since they are executed by a different organization at import and are therefore not relevant for planning.


Create forwarding orders for the other three shippers, and select the same flight for all four forwarding orders.

12. Choose HAWB Draw HAWB Number .13. Choose Save.

Assigning Freight Booking

1. Navigate to the Actual Route tab page.

2. Select Main Stage and choose Freight Document Select .3. Select one of your bookings created before and choose Done.4. Save your changes.

NoteNow forwarding order demand is assigned to a booking.

If weight/volume of the cargo and weight/volume utilization of the assigned booking do not exceed the defined capacity limits, the Org. Interaction Status of main stage will automatically be set as Confirmed.

5. Open the assigned booking in edit mode.6. On the Booking tab page, check if the following fields are filled. If it is not filled, enter them manually:

Table 78:

Field Value Comment

Air Cargo Security Status Secure for Passenger Aircraft

Country Specific Security Status JP1(Known Shipper handled by Regulated Agent)

Security Status defined by the relevant authority in a particular country

Source Information (Gateway, Carrier): Carrier Delivery Address

AIR-JL-NRT/AIR-QF-NRT(Depending on the carrier schedule selected)

Location of the Ground Handler at Airport of Departure

Destination Information (Gateway, Carrier): Carrier Delivery Address

AIR-JL-LAX/AIR-QF-LAX (Depending on the carrier schedule selected)

Location of the Ground Handler at Airport of Destination.

7. Choose Save.



1.3.1.2.2 Confirming Freight Booking Assignment

Depending on the quantities of the cargo to be shipped, available capacity, and other parameters, the system or the gateway operations manager can confirm the assignment of the shipment automatically.

This is controlled based on whether the Org. Interaction Status of main stage is set. In case volume/weight to be shipped or actual utilization of weight/volume of assigned booking exceeds the defined capacity limits, the Org. Interaction Status of the main stage will be set to To be Checked. In this case, the booking assignment needs to be confirmed from the responsible gateway operations manager. The gateway operations manager can also search for alternative routings and freight bookings or reject the proposal. In the latter case, the business unit has to make own arrangements.

Procedure

1. As a gateway operations manager for gateway Narita (User: WATANABE), in SAP NetWeaver Business Client (NWBC), choose Gateway Operations Transportation Cockpit .

2. If you are not directly navigated to the Transportation Cockpit, select the layout set Capacity Mgmt & Booking Requests and choose Continue.

3. In the Transportation Cockpit, select the line of your freight unit in the Freight Unit Stages table view.

4. Choose Set OI Status for FU Stages Confirm .5. Choose Save.6. Choose Refresh. Your freight unit will disappear from the list.

NoteIn your forwarding order, Org. Interaction Status of Main Stage is now set to Confirmed.

1.3.1.3 Planning Pick-Up

Context

Based on the information in the forwarding order, pick-up is arranged by the logistics service provider (LSP). Therefore, the LSP creates separate freight orders for planning, execution, and carrier settlement.

In the air freight industry, most pick-ups are manually planned as single departures to one specific location, even if multiple shipments are transported.

There are also pick-ups with multiple departures, serveral specified shipments, as well as milk-runs, when pre-defined stops are planned in a fixed order whether the cargo to be picked up or not. This scenario is mainly used for high-volume shippers that have daily shipments.


You can also plan multiple pick-ups and deliveries in one freight order with multi-stop instances.

Procedure

1. As a BU Operations Manager (User for Tokyo/Nagoya: GARI/TANAKA) in SAP NetWeaver Business Client (NWBC), choose BU Operations Transportation Cockpit .

2. Select the PickUp Requests – unplanned layout set and choose Continue.3. In the Transportation Cockpit, select the line of your unplanned freight unit in the Freight Unit Stages table

view.4. Drag and drop your freight unit on a resource in the Trucks table view.5. Choose Save.

A freight order has been created for the freight unit stage and is listed in the Freight Orders/Freight Bookings table view.

6. Select the newly created freight order.7. Change to edit mode and enter the purchasing organization and planning & execution organization

corresponding to the source station (for Tokyo OAF-FWH-05 and for Nagoya OAF-FWH-01).8. Save the freight order.

9. Choose Check Ready for Transportation Execution .

10. Choose Execution Status Set to Ready for Transportation Execution .

11. Optional Step (only relevant for Transit Warehousing). Choose Load Plan Status Set to Unload Plan to Finalized .

12. Choose Charges/Settlement Calculate Charges .13. Choose Save.14. Close the freight order.

Results

The system must display a basic rate on the Charges tab page.

1.3.1.4 Confirming Forwarding Order

Context

Now that the main stage and pickup are planned, the confirmation for the ordering party is generated on the basis of the forwarding order.



Procedure

1. As a customer service agent (User: JIME), in SAP NetWeaver Business Client (NWBC), choose Customer Service Overview Forwarding Order . .

2. Open Query Air Forwarding Orders - not confirmed yet.3. Select the line of your forwarding order.4. Choose Confirm in the order to send the confirmation to the customer.5. Choose Refresh. Your forwarding order will disappear from the list.6. Repeat the above steps for each of your forwarding orders.7. Optional: On the Output Management tab page, check the creation of the forwarding order confirmation by

selecting the forwarding order confirmation. You can also check the print preview by choosing the Document Preview.

1.3.1.5 Pick-Up Execution and Cargo Receipt at Origin BU

The cargo is picked up at the shipper's location or any other defined pick-up location. Damages during packaging or any other exceptions are documented in the pick-up note and the note is signed by the shipper.

The truck is checked in and unloaded upon arrival at the origin BU. In a secured truck scenario, the condition of the truck is checked (for example, the status of the seals and truck tarpaulin). Unsecured cargo is screened (for example, using x-ray) and respective information is captured in the system. Secure cargo is stored in a separate secured location.

These process steps can be done with or without using Transit Warehousing functionality. Any discrepancies during unloading, weighting, and control checks are captured. Depending on the operational organization, even HAWB lables can be printed beforehand and stuck onto the packages.

The warehouse staff hands over the unloading report (only required when the transit warehousing functionality is not used) and the documents accompanying the cargo to the BU Operations Manager.

1.3.2 Pick-Up Execution and Cargo Receipt Without Transit Warehousing

Context

Upon arrival of the cargo at the origin Business Unit warehouse, it is physically checked in. Respective information such as status, actual quantity, and dimensions, is entered and the planned quantity is compared to the expected piece count. At this point in time you can also capture the deviations as discrepancies.


Procedure

1. As a BU Operations Manager (User for Tokyo/Nagoya: GARI/TANAKA), in SAP NetWeaver Business Client (NWBC), choose BU Operations Worklist: Road Freight Orders .

2. Open Query Pick-Up – Subcontracted today.3. Open your freight order in edit mode.

4. Choose Execution Status Set to Arrived .

5. Choose Execution Status Set to Unloaded .6. Save your freight order.7. Navigate to the Execution tab and check if the appropriate events Arrival at Destination and Unloading End

have been triggered.

1.3.3 Pick-Up Execution and Cargo Receipt with Transit Warehousing

Use

Transit warehousing is the integration between SAP Transportation Management and SAP Extended Warehouse Management to support physical loading and unloading processes triggered by SAP TM in SAP EWM. Planned cargo flow in SAP TM is rounded out with the physical cargo flow in SAP EWM. This is done by sending the loading or unloading instructions from SAP TM to SAP EWM. These instructions create a basis for subsequent planning in SAP TM. You can also send and receive loading and unloading reports from SAP EWM to track packages over a complex transportation network.

This chapter describes the scenario of a truck bringing cargo from a shipper to a transit warehouse.After the truck arrives in the transit warehouse, the truck is unloaded and the cargo is received and stored in the transit warehouse. The freight order will be updated automatically in the following instances:

● When the truck arrives at the warehouse● After unloading process is completed● After departure of the truck from the warehouse

Procedure

1. As a warehouse agent (User for Tokyo/Nagoya: MIDORI/HIRUKO) in SAP NetWeaver Business Client (NWBC), choose Transit Warehousing Process Freight Orders .

2. Open Query Inbound Freight Orders for Processing.3. Open your freight order by clicking on the freight order document number.4. Choose Arrival at Checkpoint.5. TU has status Arrival and the status Arrival at Destination has been sent to SAP TM.6. On the TUs/Container TUs tab, select the row of TU and choose Arrival at Door.



7. A pop-up window appears with available doors.8. Select the line with the next free door.9. TU has the status At Door.10. On the HUs/HU Containers tab page, select all HU lines and choose Receive HUs.

You can also receive HUs using an RF device in SAP EWM. For more details, see Transit Warehousing in Solution Manager Content for SAP EWM 9.3.

11. Choose Receiving Completed.TU has the status Receiving Completed and the status Unloading End has been sent to SAP TM. Received HUs are now visible in the freight order in SAP TM in the Items tab.

12. Choose Departure from Checkpoint.TU has the status Departure and the door is free. The status Departure has been sent to SAP TM.

13. Close the freight order screen.

NoteAfter the truck leaves the door, the put-away process starts in SAP EWM, where the HUs will be picked from the inbound staging area to get the packages to the destination bin. For more details, see Tramsit Warehousing document in Solution Manager Content for SAP EWM.

1.3.3.1 Planning Pre-Carriage (Feeder to Gateway)

Context

The road feeder service (RFS) is the cargo transport between the origin station and the export gateway. RFS can be planned via the transportation proposal together with the main carriage or separately. In this test scenario, RFS is planned separately in the Transportation Cockpit.

Once the air freight booking is assigned to the forwarding order, the feeder can be planned as well. The shipment is assigned to a freight order for the feeder. The BU Operations Manger needs to consider the gateway cut-off date and time of the freight booking and the expected cargo receipt date and time of the shipment in the origin station.

Procedure

1. As a BU Operations Manager (User for Tokyo/Nagoya: GARI/TANAKA), in SAP NetWeaver Business Client (NWBC), choose BU Operations Transportation Cockpit .

2. Choose the Gateway Feeding – unplanned layout set and choose Continue.3. In the Transportation Cockpit, select the line of your unplanned freight unit in the Freight Unit Stages table

view.4. Check the Freight Orders table view if there is already a feeder that corresponds to the dates of your FU stage.


5. If this is the case, drag and drop your freight unit to this existing freight order.

There should be only one feeder to the gateway in Narita per day.6. If there is no suitable feeder available, expand the schedule that has the same loading location as your freight,

in the lower-left screen area.Daily schedules will be listed for the following:○ AIR-TRUCKSCHED-01 for Station Nagoya to Gateway Narita○ AIR-TRUCKSCHED-02 for Station Tokyo to Gateway Narita

(, or ).7. Drag and drop your freight unit to a schedule departure that corresponds to the date of stage 2 in your

forwarding order.Check if a new freight order is created.

8. Save your entries.9. Select the newly created freight order.10. Change to edit mode and enter the purchasing organization and planning & execution organization

corresponding to the source station (for Tokyo OAF-FWH-05, for Nagoya OAF-FWH-01).11. Save the freight order.



14. Optional Step (only relevant for Transit Warehousing): Choose Load Plan Status Set to Load Plan to Finalized .


Next Steps

Check the Charges tab page. A basic rate must be displayed.

Repeat the planning steps for your other forwarding orders. Select each freight unit and drop it on the freight order created above.

The new freight order is considered to be a daily transfer from the station in Tokyo or Nagoya to the gateway in Narita.

Save your actions in the transportation cockpit after you finish.

You can display the freight order details by clicking the freight order number in the Freight Orders screen area. Check if all freight units are assigned.



1.3.3.2 Completing the House Air Waybill

Context

Once the shipper data has been captured completley and the customs procedures have been completed, the status of the forwarding order can be set to Finalized. Then you must calculate/check the customer charges on the forwarding order, especially in collect shipments as any charge items missing on the house air waybill will not be collected from the consignee otherwise.

Missing data relevant for issuing the HAWB such as Accounting and Handling information is captured.

The system issues the house air waybill at this point. You can also print the house air waybill labels at this point if it is needed upstream for cargo labeling during check-in.

The house air waybill and other documents (such as commercial invoice, customs documents, packing list, and so on) required at the destination country are put into a document pouch and will accompanying the consignment.

After the status of the forwarding order has been set to Finalized, it is put in the shipment queue for the gateway.

Procedure

1. As a customer service agent (User: JIME), in SAP NetWeaver Business Client (NWBC), choose Customer Service Overview Forwarding Order .

2. Open Query Air Forwarding Orders TYO/NGO Export – not delivered.3. Select your forwarding order with house air waybill status Not Finalized and enter the following information:

Table 79:

Field Name User Action and Values

Accounting Information FILE:123456

FREIGHT PREPAID

RARNO.: CS5499

DOOR-TO-DOOR SERVICE

PICK-UP ON JAPANESE FACTORY



Handling Information THIS SHIP IS SUBJECT TO TE, RMS INCL LIABILITIES LIMITATION OF THE SERV. AGREEMENT BETWEEN KAN XINSON CLOTHING AND FORWARDING STATION TOKYO

STORAGE BETWEN +2°C and 8°C COOL!!!; ONE POUCH OF DOCUMENT ATTACHED

Special Customs Information C

4. In the Nature of Goods tab page, enter following data:

Table 80:


Nature and Quantity of Goods ELECTRONIC COMPONENTS

5. In the Charges tab page, enter following data:

Table 81:


Print Other Charges Check

6. Save your forwarding order.7. Choose Calculate Charges and save your forwarding order.

8. In the Output Management tab page, choose Generate Actions Including Condition Check and then choose Refresh.

9. Select the House Air Waybill (manual) entry and press Execute Actions (Enter Printer and Number of Print Copies).

10. On the Document Preview tab page, you can open the house air waybill you have created.

11. Choose HAWB Set to Finalized .12. On the General Data tab page, check if the HAWB status has been set to Finalized.13. Save your entries.

1.3.3.3 Cargo Dispatch to Export Gateway

Once the cargo is in hand, in the warehouse of the origin Business Unit and all HAWBs are closed. The execution process for the feeder starts. Either the loading instructions are printed for the warehouse staff or an A2A message is sent to the Transit Warehouse.

This is the basis for staging and loading of cargo in the warehouse. After the documents are handed over to the truck driver and the truck has left, the system sets the Departed status in the freight order and all assigned



shipments will inherit this status. It will also enable the export gateway to start further planning activities before the truck arrives.

1.3.3.3.1 Pre-Carriage Execution Without Transit Warehousing (Feeder to Gateway)

A preliminary version of the truck manifest is generated as loading instructions for the BU warehouse. It contains all shipments (FWOs) that need to be loaded on to the truck.

The BU warehouse is using the loading instructions for staging and loading the truck. Once the cargo is loaded, the warehouse staff sends a loading report to the BU Operations Manger. Any discrepancies during loading are noted on this report.

The BU Operations manager sets the status to Set to Loaded in the freight order and prints the final truck manifest.

After the check out of the feeder truck the BU Operations Manager sets the status departed in the freight order.

Procedure


2. Open Query Gateway Feeding today.3. Open your freight order and change to edit mode.

4. Choose Execution Status Set to Loaded .

5. Choose Esecution Status Set to Departed .6. Save your freight order.7. Navigate to the Execution tab and check if the appropriate events, Loading End and Departure have been

triggered.

1.3.3.3.2 Pre-Carriage Execution with Transit Warehousing (Feeder to Gateway)

This chapter deals with the receiving of outbound transportation planning results from SAP TM of a truck transporting cargo from the transit warehouse of the origin BU to the transit warehouse of the gateway. After arrival of the truck in the transit warehouse, the HUs shall be staged if necessary and loaded onto the truck. After loading completed, an LDAP notification message is sent to SAP TM. After the departure of the truck from the transit warehouse, another LDAP notification message is sent to SAP TM.


Procedure

Outbound Processing in SAP EWM (Delivery to Gateway Narita)

1. As a warehouse agent (User for Tokyo/Nagoya: MIDORI/HIRUKO), in SAP NetWeaver Business Client (NWBC), choose Transit Warehousing Process Freight Orders .

2. Open Query Outbound - Freight Orders for Processing.3. Open your freight order by clicking on the freight order document number.4. Choose Arrival at Checkpoint.5. TU has the Arrival status and the Arrival at Destination status has been sent to SAP TM.6. On the TUs/Container TUs tab, select the row of the TU and choose Arrival at Door.7. A pop-up window appears with the available Doors.8. Select the line with the next free door.9. TU has the At Door status.10. On the HUs/HU Containers tab page, select all the HU lines and choose Load HUs.

Loading HUs can also be done using an RF device in SAP EWM. For more details, refer to the Transit Warehousing documentation in Solution Manager Content for SAP EWM.

11. Press Loading Completed.TU has status Loading Completed and Loading End status has been sent to SAP TM. The loaded HUs are visible in the freight order in SAP TM (tab Items).

12. Press Departure from Checkpoint.TU has status Departure and the door is free. Departure status has been sent to SAP TM.

13. Close Freight Order Screen.

1.3.3.4 Cargo Receipt at Export Gateway

Once the feeder truck leaves the export station, the cargo receipt is planned in the export gateway.

When the truck arrives at the export gateway, the truck undergoes a check to determine the secure condition of the truck (for example, the seals and truck tarpaulin are examined for their intact condition). Screening is done on a need basis.

Unloading, weighing, and physical control checks (for example, condition of the cargo, number of packages, labels, DG labels, DG check) are as well performed.

For this process step, you can use the Transit Warehousing functionality (optional).

The warehouse staff hands over the documents accompanying the cargo to the Gateway Operations Manager. In case you do not use transit warehousing, an unloading report is as well included.



1.3.3.4.1 Pre-Carriage Planning (Receiving at Export Gateway)

Once the truck leaves the export station, the export gateway starts the planning of cargo receipt activities. The freight orders with execution status Departed, but not arrives yet can be monitored in a worklist.

Procedure


2. Open Query Gateway Feeding today.3. Open your freight order with the Handling Execution Status as Departed and change to edit mode.

4. Choose Load Plan Status Set to Unload Plan to Finalized .Note that this is an optional step and is relevant only for transit warehousing.

5. Choose Charges/Settlement Calculate Charges .6. Press Save.7. Close the freight order.

Results

Check the Charges tab page. The system displays a basic rate.

1.3.3.4.2 Pre-Carriage Execution Without Transit Warehousing (Receiving at Export Gateway)

The freight order for the pre-carriage stage (feeder) created at the business unit is used as an expected receipt at the export gateway. Once the goods arrive at the gateway warehouse, they are physically checked in. The respective information is entered into the system and compared with the planned data. Any discrepancies captured in the freight order needs to be resolved. The user at the gateway sets the status of the freight order to Arrival at Destination. This will also update the assigned forwarding orders.

The cargo is unloaded from the truck and then stored in separate locations, based on the following:

● Air cargo security status of the shipments● Handling codes such as, dangerous goods, high value cargo and so on


Procedure

1. As a Gateway Operations Manager (User: Watanabe), in SAP NetWeaver Business Client (NWBC), choose Gateway Operations Worklist: Deliveries, Transfer and De-Feeding .

2. Open Query Gateway Feeder Deliveries “today”.3. Open your freight order with the Handling Execution Status as Not Unloaded and the Unload Plan Status (Stop)

as Finalized and change to edit mode.


5. Choose Execution Status Set to Unloaded .6. Save your freight order.7. Navigate to the Execution tab and check if the appropriate events Arrival at Destination and Unloading End

have been triggered.

1.3.3.4.3 Pre-Carriage Execution with Transit Warehousing (Receiving at Export Gateway)

Use

The SAP EWM system receives the results of inbound transportation planning from the SAP TM system for a truck transporting cargo from the transit warehouse of the origin BU to the transit warehouse of the export gateway. After the truck arrives at the transit warehouse, the HUs are unloaded from the truck and putaway in the transit warehouse. After receiving is complete, a LADP notification message is sent to SAP TM. After the empty truck leaves the transit warehouse, another LDAP message is sent to the SAP TM system.

Procedure

1. As a warehouse agent for Gateway Narita (User: YURI), in SAP NetWeaver Business Client (NWBC), choose Transit Warehousing Process Freight Orders .

2. Open Query Inbound Freight Orders for Processing.3. Open your freight order by clicking on the freight order document number.4. Choose Arrival at Checkpoint.

TU has the status Arrival and Arival at Destination status has been sent to SAP TM.5. On the TUs/Container TUs tab, select the TU row and choose Arrival at Door.

A pop-up window appears with the available doors.6. Select the line with the next free door.

TU has status At Door.7. On the HUs/HU Containers select all HU lines and choose Receive HUs.8. Choose Receiving Completed.

TU has the status Receiving Completed and Unloading End status has been sent to SAP TM.9. Choose Departure from Checkpoint.

TU has the status Departure and the door is free. Departure status has been sent to SAP TM.



10. Close the freight order window.

1.3.3.5 Finalize Capacity Planning

The Gateway Operations Manager will finalize the freight booking planning. The shipments that do not arrive in time and cargo in transit will not permit enough time for loading or staging. Such items can be re-assgined to other freight bookings. The utililization and volume/weight mix is checked and optimized.

After this step is complete, the Gateway Operations Manager sets the status of the freight booking to Capacity Planning Finished. Once this status is set, capacity planning and controlling is completed and there are no more changes in capacity and shipment assignement expected in the air freight booking. After this you can calculate the final piece count in the freight booking that needs to be printed on the MAWB lables.

In larger gateways, the responsibility for further processing is now handed over to a different user role. This includes activities like consolidation planning, ULD build, document processing, and load planning. In our test scenario we use the same user role to keep it simple.

Procedure

1. As a Gateway Operations Manager (User: Watanabe) in SAP NetWeaver Business Client (NWBC), choose Gateway Operations Worklist: Air Freight Bookings .

2. Open the query Air Freight Bookings Confirmed. Not executed.3. Check the actual utilization of your booking in the Actual Utilization column.4. If the rate is above 100%, open your booking.5. On the Booking tab page, adapt the mass and volume of the total booked capacity.6. Choose Load Plan Status Set to Capacity Planning Finished.7. Save your changes.

Result

If you have made any essential capacity amendments, send your booking again to the airline for confirmation (Step 1: Sending Booking to Carrier [page 53], Step 2: Receiving Confirmation and Updating Booking [page 55]). Typically, this is checked in advance with the airline agent over phone.

1.3.3.6 Gateway Consolidation for Export

Once the status of Capacity Planning Finished is set in the freight booking, the load planning process starts and the master air waybill labels can be printed.

The user at the warehouse now plans the stages and labels the cargo. If any goods are still missing or damaged, the corresponding air freight booking is put on hold. After resolving the issue, the air freight booking is released for


the downstream processing. If the issues are unresolved, the corresponding shipments are removed or reassigned. The master air waybill labels have to be reprinted with new totals in this case.

For ULDs, the loading instructions will also include information on quantity and type of the ULD to be used for the ULD build. The cargo is physically loaded on the aircraft pallets or into the aircraft containers.

The respective ULD serial numbers and the total ULD weight including tare and piece count per HAWB (FWO) are captured upon loading execution and communicated in the loading report. These details are needed to issue the ULD manifest and ULD tag.

For loose cargo, the loading report consist of the confirmation of staging and labeling of all shipments (FWO).

In either case, the execution status in the air freight booking is set to Loaded and allows the downstream processing.

1.3.3.6.1 Consolidation Planning at Export Gateway

Before consolidating the cargo of the air freight booking, loading instructions have to be printed and sent together with the MAWB lables to the warehouse. The loading instructions contains the following infromation:

● Shipments to be loaded if the cargo is already received in the gateway● Quantity and type of ULDs● Handling instructions for the warehouse staff

If the cargo does not arrive in time, the freight units have to be re-assigned to another freight booking.

Procedure

1. As a Gateway Operations Manager for Gateway Narita (User: WATANABE), in SAP NetWeaver Business Client (NWBC), choose Gatway Operations Worklists: Air Freight Bookings .

2. Open Query Confirmed. Not executed. with query view Execution.3. Open the freight booking with the handling execution status as Not Loaded.4. Navigate to the Capacity and Cargo tab page.5. Change the hierarchy to Cargo Management.

6. Select the line with ULD and choose Organization Interaction Status Confirm .

7. Optional Step (only relevant for transit warehousing): Choose Load Plan Status Set Load Plan to Finalized .

8. If required choose Generate Actions in the Output Management tab page.9. Select Master Air Waybil (label) and choose Execute Actions (enter printer and number of print copies).10. On the Document Preview tab page, you can view the print documents you have created.11. Choose Save.



1.3.3.6.2 Consolidation Execution at Export Gateway Without Transit Warehousing

Based on loading instructions, the cargo is consolidated in the warehouse. Depending on the loading type (loose or ULD), the cargo is brought to the staging area where the ULD’s are built.

As soon as the loading process is completed, a loading report is sent by the warehouse to the Gateway Operations Manager stating which freight units or forwarding orders have been loaded in which ULD. The consolidation of the forwarding order is completed.

For ULDs, the loading report also contains the ULD serial numbers, total ULD weight including the tare and the piece count per HAWB.

For Loose cargo, the loading report contains the staging area.

Procedure

1. As a Gateway Operations Manager for Gateway Narita (User: WATANABE) in SAP NetWeaver Business Client (NWBC), choose Gatway Operations Worklists. Air Freight Bookings .

2. Open Query Confirmed. Not executed. with query view Execution.3. Open freight booking with the Handling Execution status as Not Loaded and Load Plan Status (stop) as

Finalized.4. Navigate to the Capacity and Cargo tab page.5. In the cargo management table, change hierarchy to Cargo Management.6. Mark the freight unit and drop it to the ULD.7. Select the ULD line item and enter a ULD number in the ULD field with the format [4-digit number+QF] or [4-

Digit Number+JL].8. Change the hierarchy of the table to Status Management.9. Select the items that are loaded into the ULD.

10. Choose Execution Status Set to Loaded .11. Save the air booking.12. Check if the handling execution status of the items have been changed to Loaded.

Result

Cargo is now consolidated into the unit load devices (ULDs) and the air booking is ready for execution.


1.3.3.6.3 Consolidation Execution at Export Gateway with Transit Warehousing

Receiving of outbound transportation planning results from SAP TM of a freight booking for a flight containing loose cargo or (ULDs (aircraft pallets or aircraft container HUs)) from an exporting transit warehouse to an importing transit warehouse. After receiving the freight booking in transit warehouse, the HUs shall be staged if necessary and loaded on the aircraft pallet or into the container HUs (ULDs). After the loading is completed, an LDAP Notification message is sent to SAP TM for each HU.

Procedure

1. As a warehouse agent for Gateway Narita (User: YURI) in SAP NetWeaver Business Client (NWBC), choose Transit Warehousing (Un ) Loading Preparation UI .

2. Open Query Inbound Loading Preparation for Processing.3. Select your freight booking.4. Choose Create HU Container under HU Container tab page and enter a Handling Unit in the format [4-digit

number+QF] or [4-Digit Number+JL]. Depending on the air carrier selected (JL/QF), select a work center.HU container has the status as Created.

5. Mark HU container line.6. On the HUs/HU Containers tab page, select all HU lines and choose Load Cargo.7. Choose Loading Completed.

Loading HUs can also be done using an RF device in SAP EWM. For more details, see Transit Warehousing in Solution Manager Content for SAP EWM.

8. Close loading preparation screen.In SAP TM freight booking, under Capacity and Cargo tab page, change the Hierarchy to Cargo Management. Then select the ULD line and check on the ULD Details tab page whether the ULD number is the same as you entered as Handling Unit in EWM Loading Preparation.

1.3.3.7 Document Processing and Closing MAWB

Once the status of capacity planning is set to Finishedin the freight booking and the cargo is consolidated (for example, the ULD is built), the next step is the document processing. It includes, for example, the following:

● Charge calculation● Capturing handling instructions and other information relevant to MAWB● Issuing the MAWB● Other documents

The rating is done based on contracted rates (according to the freight agreement with the air carrier) or based on published TACT rates issued by IATA.

NoteCharges might be different for the MAWB print and CASS settlement.



Furthermore, the B2B messages for the execution documents are sent as follows:

● eAWB (Cargo-IMP message FWB, Cargo-XML message XFWB)● Waybill notification/manifest containing the HAWB data (Cargo-IMP message FHL, Cargo-XML message

XFZB).

Information is printed on the most important documents as basis for verification during testing.

Based on all shipments assigned to a freight booking, a consolidation manifest with the following data is printed:

● Details from the forwarding orders● House Air Waybill number● Nature of goods● Piece count● Gross weight● Airport code of the final destination of the shipment

A subset of the consolidation manifest is the security manifest, which contains the following additional information:

● Shippers● Consignees● Security status of cargo● Source country● Destination country

Once the consolidation manifest has been printed and the status is set to Manifest Created, the master air waybill (MAWB) is issued. The manifest and MAWB can also be printed in one step.

The MAWB contains the following data:

● MAWB number● Global issuing carrier● Shipper (export gateway)● Consignee (import gateway)● Issuing carrier’s ggent and the agent’s IATA code● Routing information of the freight booking (including flights and their stops and the operating air carrier)● Freight terms (prepaid or collect)● Accounting information and handling instructions● Consignment rating details (including piece count, rates, rate class, charges and nature and quantity of goods)● Other charges● Totals of the charges

A document pouch containing the following documents is sent to the carrier:

● Master air waybill● Consolidation manifest● Security manifest● The documents of the shipments are in individual pouches containing the house air waybill, commercial

invoice, packing list and other documents of the shipper


Procedure

1. As a Gateway Operations Manager for Gateway Narita (User: WATANABE) in SAP NetWeaver Business Client (NWBC), choose Gatway Operations Worklists: Air Freight Bookings .

2. Open query Confirmed. Not executed. with query view Execution.3. Oper freight booking with the handling execution status as Loaded.4. Switch to the Operations tab and enter the following data:

Table 82:


Accounting Information File No. For example, 400000503 (enter your Freight Booking number)

Freight Prepaid

JP/RA/00123-13/0212

Handling Information One pouch of document attached

Secured for cargo aircraft only (SCO)

Nature of Quality of Goods Consolidation as per

ATT Cargo Manifest

5. Change to Charges tab and enter the following data:

Table 83:


Air Waybill Printing C

Air Waybill Settlement C

Print Other Charges Check

6. Save your data.

7. Choose Charges/Settlement Calculate Charges .8. In the Output Management tab choose Generate Actions.9. Select the Master Air Waybill (manual), Cargo Manifest, and Security Manifest actions and choose Execute

Actions (enter printer and number of print copies).10. On the Document Preview tab page, you can open the print documents you have created.

11. Change to edit mode and choose Subcontracting Send Shipping Instruction .This action will send the eAWB and the waybill notification.

12. Choose Execution Status Set to MAWB Finalized .13. Save your changes.



Result

The system sets the communication status to 7 (Shipping Instruction Sent to Carrier).

If you need to change any MAWB data or assign another forwarding order to your air freight booking, you have to re-open the master air waybill.

To re-open the master air waybill, on the Capacity and Cargo tab page, choose Status Set to MAWB not Finalized .

1.3.3.8 Airport Transfer to Airline and Uplift Confirmation

After the cargo has been consolidated and execution status has been set to MAWB Closed, the airport transfer can be planned and executed. The user can access the personal worklist (POWL), which contains all freight bookings that can be transferred to the carrier.

The user can then create freight orders for pickup (airport transfer order) from the export gateway to the air carrier warehouse (respective ground handler) at the airport.

The airport transfer orders can be created out of the freight booking (for the entire freight booking or for some ULDs) or from the POWL (for mutliple freight bookings).

Once the truck is loaded, the user can set the respective status in the airport transfer order. The status in the freight bookings and the assigned FUs are updated accordingly.

Discrepancy handling and blocks as described earlier may be applicable (e.g. in “Executing Pre-Carriage”).

After truck loading, the loading report is sent to the gateway operations manager and the transfer manifest is printed containing the following data:

● Location of the logistic service provider's warehouse● Carrier delivery address (ground handling)● Master air waybill number● Flight number and date of the first flight● Destination● Pieces● Weight

Once the freight order for the airport transfer is picked-up, the system sets the execution status as Departed. The status will also be updated in the assigned freight bookings and shipments.

Upon receipt of cargo at the airport, most larger air carriers will return a B2B for the freight status update (Cargo-IMP message FSU, Cargo-XML message XFSU) confirming the receipt. Once the airplane has physically departed, there will be an additional FSU providing the exact ATD (Actual Date/Time of Departure) including information about discrepancies (such as part-shipment).

For carriers that do not support Electronic Data Interchange (EDI), the user at the export gateway confirms the uplift manually.

Data from the export booking and forwarding orders are automatically copied to the import gateway where freight bookings and forwarding orders for the import of the cargo are created. In this test scenario, the import documents are generated after uplift confirmation. In some cases it can even happen earlier.


1.3.3.8.1 Planning Airport Transfer from Export Gateway to Airport of Departure

After consolidation of cargo, the airport transfer from the export gateway to the respective airline or its GHA (ground handler) is planned. A worklist (POWL) to select the relevant freight bookings can be used. The POWL can be filtered further using attributes such as, airline, pick-up date/time at gateway, or airport cut-off date/time.

Procedure


2. Open query Confirmed. Not executed. with query view Execution.3. Open the freight booking with the Execution Status as MAWB Finalized in edit mode.4. Navigate to the Capacity and Cargo tab page.

In the Requirement column, check if all your freight units are assigned to the same freight order.

5. Select the ULD and choose Create Create Freight Order for Pick Up .6. Save your entries.7. Open the freight order you just created from the Freight Order for Pick Up column.8. Change to edit mode.9. On the Items tab page, check if all the freight units are listed.10. On the General Data tab page, enter the following data:

Table 84:

Field Value

Purchasing Organization AF-FWH-03

Planning and Exucution Organization AF-FWH-03

Carrier OAF-CR-03

11. On the Stages tab page, enter stage type 02 – Pre-Carriage.



14. Optional Step (only relevant for Transit Warehousing): Choose Load Plan Status Set Load Plan to Finalized .

15. Choose Charges/Settlement Calculate Charges .16. Save freight order.17. Close the freight order.



Results

Check the Charges tab page. The system displays a basic rate.

1.3.3.8.2 Executing Airport Transfer from Export Gateway Without Transit Warehousing

Without using the transit warehousing capabilites, a truck manifest can be printed as loading instructions for the gateway warehouse. Once the truck is loaded, the warehouse agent sends back a loading report to the Gateway Operations Manger. He sets the execution status as Loaded and prints the transfer manifest. Discrepancies can be captured as usual.

After the truck is checked, the execution status of the airport transfer order is set as Departed. The corresponding status is updated in the assigned freight bookings and FUs.

Procedure

1. As a Gateway Operations Manager for Gateway Narita (User: WATANABE) in SAP NetWeaver Business Client (NWBC), choose Gateway Operations Worklist: Deliveries, Transfer and De-Feeding .

2. Open query Airport Transfer Today.3. Open the freight order and change to edit mode.


5. Choose Execution Status Set to Departed .6. Save the freight order.7. Navigate to the Execution tab page and check if the appropriate events Loading End and Departure have been

triggered.

1.3.3.8.3 Executing Airport Transfer from Export Gateway with Transit Warehousing

Use

You receive results for outbound transportation planning from SAP TM for a truck transporting container HUs from a gateway to the airport. After the truck arrives in the gateway, the container HUs are staged if necessary and loaded onto the truck. After the loading is completed an LDAP notification message is sent to SAP TM. After departure of the truck from the gateway, a second LDAP notification message is sent to SAP TM.


Procedure

Outbound Processing in SAP EWM (Transfer to Airport of Departure)

1. As a warehouse agent for Gateway Narita (User: YURI) in SAP NetWeaver Business Client (NWBC), choose Transit Warehousing Process Freight Orders .

2. Open query Outbound Freight Orders for Processing.3. Open your freight order using the freight order document number.4. Choose Arrival at Checkpoint.

TU has status Arrival and Arrival at Destination status has been sent to SAP TM.5. On the TUs/TU Containers tab page, select the TU row and choose Arrival at Door.

A dialog box appears with available doors.6. Select the line with the next free door.

TU has status At Door.7. On the HUs/HU Containers, select HU Container (first line of the table) and choose Load HU.

Loading HUs can also be done using an RF device in SAP EWM. For more details please refer to the Transit Warehousing document in Solution Manager Content for SAP EWM.

8. Choose Loading Completed.TU has status Loading Completed and Loading End status has been sent to SAP TM. The loaded HUs are visible in the freight order in SAP TM (on the Items tab page).

9. Choose Departure from Checkpoint.TU has status Departure and the door is free. Departure status has been sent to SAP TM.

10. Close the freight order screen.

1.3.3.8.4 Confirming Departure of the Flight

Information regarding the departure of the flight (Uplift report) is taken from the the air carrier by phone, fax, or email, on the airline's web page or transmitted as an EDI message (Cargo-IMP FSU, Cargo-XML XFSU). Some airlines send an EDI message also upon receipt of the cargo at the airport. If no EDI message is sent, the airport arrival and uplift confirmation can be set manually. The ATD (Actual Date/Time of Departure) can be captured as well with which delays can be viewed.

Procedure


2. Open query Confirmed. Not executed. with query view as Execution.3. Under Quick Criteria Maintenance in the Handling Execution Status field, enter the value Departed and in the

Uplift Confirm Status field enter the value Uplift Not Confirmed and then choose Apply.4. Open the freight booking where you got the information that the airplane has been lifted.

5. Choose Set Status Set to Uplift Confirmed .



6. Save your changes.

Results

The communication status changes to Uplift confirmed and the system creates a freight booking as well as forwarding orders for processing on the import side. This can be seen on the Document Flow tab page.

1.3.3.8.5 Arrival of Goods at Airport of Destination

When the main carriage arrives at the airport in Narita, the gateway in Los Angeles sets the event Arrival at Destination in the export freight booking. This is an optional step, because most LSPs will capture the arrival in the freight booking.

Procedure


2. Open query Confirmed. Not executed. with the query view as Execution.3. Open the freight booking with the Uplift Confirm Status as Uplift Confirmed where you got the information that

the airplane has arrived at the final airport of destination.4. Change to edit mode.

5. Choose Execution Status Set to Arrived at Final Airport of Destination .6. Choose Save.7. Close freight booking.

Result

The main carriage stage has been executed and final delivery is triggered.

1.3.3.8.5.1 Managing Freight Settlement

Use

This chapter describes both freight settlement and internal settlement.

The settlement with subcontractors is triggered based on freight settlement documents created in SAP TM. These documents can be created for freight orders (for pick-up, feeder, and airport transfer) or freight bookings (for the


flight). The information is transferred to SAP ERP as expected costs. Once the paper invoice is received, the invoice verification takes place in SAP ERP.

Procedure

Pick-Up Settlement

Create Freight Settlement Document

1. As a BU Operations Manager (User for Tokyo/Nagoya: GARI/TANAKA) in SAP NetWeaver Business Client (NWBC), choose BU Operations Worklist: Road Freight Order .

2. Open query PickUp – Subcontracted “executed and to be settled” with query view Settlement.3. Open your freight order in edit mode.

4. On the Charges tab page, check if charges have already been calculated. If not, choose Charges/SettlementCalculate Charges .

Choose Charges/Settlement Create Freight Settlement Document .

5. Choose Charges/Settlement Create Freight Settlement Document .

Transfer Freight Settlement Document to SAP ERP1. In the freight settlement document window, choose Save and Transfer.2. Note the freight settlement document number: ___________________.

Check if the Life Cycle Status FSD is set to Transferred for Accruals.3. Choose Close.

Pre-Carriage SettlementCreate Freight Settlement Document

1. As a BU Operations Manager (User for Tokyo/Nagoya: GARI/TANAKA) in SAP NetWeaver Business Client (NWBC), choose BU Operations .

2. Open Gateway Feeding “executed and to be settled” with query view as Settlement.3. Open your freight order in edit mode.

4. On the Charges tab page, check if the charges have already been calculated. If not, choose Charges/Settlement Calculate Charges .

5. Choose Charges Settlement Create Freight Settlement Document .

Transfer Freight Settlement Document to SAP ERP1. In the Freight Settlement Document window, choose Save and Transfer.2. Note the freight settlement document number: ___________________.

Check if Life Cycle Status FSD is set to Transferred for Accruals.3. Choose Close.

Settlement for the Airport Transfer (Export Gateway to Airline)Create Freight Settlement Document



1. As a Gateway Operations Manager for Narita (User: WATANABE) in SAP NetWeaver Business Client (NWBC), choose GW Operations Worklist: Deliveries, Transfer and De-Feeding .

2. Open query Airport Transfer “Executed. To be settled” with query view as Settlement.3. Open your freight order in edit mode.


Transfer Freight Settlement Document to SAP ERP1. In the Freight Settlement Document window, choose Save and Transfer.2. Note the freight settlement document number: ___________________.3. Check if Life Cycle Status FSD is set to Transferred for Accruals.4. Choose Close.

Main Carriage SettlementCreate Freight Settlement Document

1. As a GW Operations Manager for Narita (User: WATANABE) in SAP NetWeaver Business Client (NWBC), choose GW Operations Worklist: Air Freight Bookings .

2. Open query Air Freight Bookings “Executed. Not settled. with query view as Settlement.3. Open your freight booking in edit mode.

4. Choose Follow Up Create Freight Settlement Document .

Transfer Freight Settlement Document to SAP ERP1. In the Freight Settlement Document window, choose Save and Transfer.2. Note the freight settlement document number: ___________________.


1.3.3.9 Settlement on the Export Side

The carrier settlement (for pick-up, feeder, airport transfer, and flight), internal settlement (between two internal organizations of an LSP) and customer billing can be performed at different times. For example, the customer billing can be done after you close the HAWB. Sometimes an invoice for the destination station can be sent together with the cargo.

In this test scenario, the complete settlement on the export side takes place after the logistical process is completed.

Most airlines use CASS for the settlement of flights.

Charge calculation take place in the logistical business object (such as, forwarding order, freight order, and freight booking) because the charges are required in the MAWB and HAWB.

After calculation in logistical BO, a recalculation can be performed in the settlement document. This is done in order to ensure up-to-date rates and consider the latest logistical information. In this test scenario, a recalculation in the settlement document is optional.

The settlement documents can be created for a single business object or periodically for multiple ones as a collective settlement document. In the test scenario, we have chosen the first approach.


The settlement can be done manually (used in the test scenario) or automatically in the background.

In SAP TM, only the following preliminary settlement documents are created:

● FWSD (Forwarding Settlement Document)● FSD (Freight Settlement Document)● ISD (Internal Settlement Document)

Accounting-relevant invoices are created in SAP ERP based on data transferred from SAP TM via A2A services. Posting to financials is done in SAP ERP.

1.3.4 Managing Internal Settlement

Context

Internal settlement enables billing processes between two or more internal business units such as the export gateway and the export station. The user at the export gateway is responsible for the air booking and executes the first drayage for the export station. The user at the export station, in turn, is responsible for the overall organization of the export shipment and calculates the profit. Therefore, the user at the export station needs to calculate the costs in the forwarding order which will be billed back by the export gateway to export station for the main leg and any other associated costs at the gateway. The Internal settlement for the forwarding order will be created by the export gateway.

Procedure

1. As a customer service agent (User: JIME) in SAP NetWeaver Business Client (NWBC), choose Customer Service Overview Internal Settlement Documents .

2. Select query Internal Settlement “relevant documents”.3. Select the line with your freight booking.4. Choose Calculate Internal Charges5. Choose Create Internal Settlement Document.

Results

Transfer Freight Settlement Document to SAP ERP

1. In the Freight Settlement Document window, choose Save and Transfer.2. Note the internal settlement document number (s): ___________________.3. Choose Close.



1.3.4.1 Customer Billing

After the HAWB is finalized, the customer invoice or invoices can be created depending on the incoterm. Prepaid charges are invoiced to the shipper and the collect charges to the consignee or the import station. In the following steps, the customer billing is done based on a single shipment towards the import station, because of incoterm EXW. It would also be possible to create a collective invoice for multiple shipments.

The charge calculation has already been done in the step Completing the House Air Waybill. A recalculation is required only in case of shipment amendments.

Prerequisites

● You have assigned a collect agreement party to your forwarding house (AF-FWH-21 for the import station in Phoenix or AF-FWH-22 for the import station in San Diego).

● In the Agreement Party column on the Actual Route tab page of your forwarding order, you have selected Collect Agreement Party for the pick-up stage, pre-carriage stage, and the main-carriage stage.

Procedure

1. As a customer service agent (User: JIME) in SAP NetWeaver Business Client (NWBC), choose Customer Service Overview Forwarding Order

2. Select query Air Customer Billing “Export – ready for invoicing”.3. Select the forwarding order number.

4. On the Charges tab page, choose Calculate Charges Calculate Charges (optional) . Choose Save.

5. Choose Follow Up Create Forwarding Settlement Document .6. In the Forwarding Order Settlement Document window, choose Save and Transfer.7. Note the freight settlement document number: ___________________.8. Check if Life Cycle Status FWSD is set to Transferred for Accruals.9. Choose Close.

Result

On the Charges tab page, the invoicing status has changed to Completely Invoiced, since three of the five stages have now been invoiced.


1.3.4.2 Calculating Profitability

Context

A profitability analysis can be done in the forwarding order. All costs and revenues associated with the execution of the forwarding order are considered.

It can be distinguished amongst the following:

● Planned costs resulting from cost distribution in freight orders and freight bookings● Internal charge calculation done on the forwarding order● Planned revenues resulting from the forwarding order● Estimated costs resulting from the cost distribution of freight settlement documents and internal settlement

documents● Estimated revenues resulting from forwarding settlement documents

Based on the above costs and revenues, the system can calculate the planned and estimated profitability.

Procedure

1. As a customer service agent (User: JIME) in SAP NetWeaver Business Client (NWBC), choose Customer Service Overview Forwarding Order .

2. Select query Air Customer Billing “completely invoiced”.3. 3. Select the number of your forwarding order.

4. Choose Calculate Charges Calculate Charges .

5. Choose Calculate Charges Calculate Internal Charges .

6. Choose Calculate Charges Calculate Profitability .7. On the Profitability tab page, the value in the Revenue field should be higher than the value in the Cost field

since the export station is a profit organization. The difference between revenue and costs should be shown in the Profit field.

Results

You have calculated the planned profitability.



1.3.5 Import Process

The import gateway is responsible for the cargo transfer from the airport, the deconsolidation, and the transportation to the import station (de-feeder). In case of a transit, the gateway does a re-consolidation. Lastly, the export gateway takes care of the internal settlement of services and costs occurred at the destination airport or during transportation to the import stations.

The Gateway Operations Manager in the import gateway uses his personal worklist (POWL) to monitor all import freight bookings addressed to the gateway.

The information from the export freight booking is used to create an import freight booking (for more information, see Confirming Departure of the Flight [page 80]) automatically. Similarly, all export forwarding orders in the export freight booking are used to create the corresponding import forwarding orders.

NoteThe user at the import gateway complements import-specific data to the import freight booking and the respective import forwarding orders.

Once the import freight booking has been created, the estimated time of arrival (ETA) and the availability date/time at airport has to be verified. The revised dates and times are then used for arrival preparations and customs transit.

If the cargo originates from 3rd party without TM access, the import freight booking and related import forwarding order will have to be created manually based on the pre-advise documents.

Using a specific worklist, the customer service agent at the import station can view the planned inbound shipments and start the import process. The import station has the responsibility to ensure that the auto-created data of each shipment is correct and complements additional data that is required for customs clearance or organizing the delivery to the consignee.

It will also be able to monitor inbound truck manifests via a worklist when the de-feeder from the import gateway to the import station is planned by the import gateways. Based on the planned truck arrival, the cargo receipt and further downstream processes can be organized.

The import station sends a pre-advice to the consignee and contacts him in order to agree on a delivery date/time and specific customer instructions. They will take care of customs clearance (upon customer request) or any other requested services (like L/C handling, import formalities, value added services, and so on), do a credit limit check, organizes the delivery to the consignee, and creates the customer invoice for the collect charges.

In case of customer self-pick up, the cargo will be handed over to the consignee (or a freight forwarder of his choice) at the import station or sometimes even at the import gateway.

1.3.5.1 Managing Bookings for Import

The import gateway is responsible for the deconsolidation of the import consol (import freight booking). As a first step, it takes control of the import process by setting the import freight booking into a process (Life Cycle Status has the value In Process). After setting this status there will be no updates of the import freight booking from the export freight booking anymore. The import gateway is in close contact with the airline for the coordination of the arrival and adds additional information in the import freight booking that is relevant for the import process.


Procedure

1. 1. As a Gateway Operations Manager for Gateway Los Angeles (User: Collins) in SAP NetWeaver Business Client, choose Gatway Operations Worklists: Air Freight Bookings .

2. Open query Import Not executed with the query view as Execution.3. Mark the entry with the freight booking with the Life Cycle Status as Draft.

4. Choose Set Status Set to In Process .

1.3.5.2 Managing Forwarding Orders for Import

Context

The import station is responsible for the communication with the consignee, the delivery of the cargo to the delivery location and other services requested by the consignee.

As a first step the import station takes control of the import process by setting the import Forwarding Order into process. The Life Cycle Status is set to “In Planning”. Once the status is changed there will be no updates of the import Forwarding Order from the export Forwarding Order anymore.

The import station will check, if the auto-created data is correct and overwrite existing or add additional information relevant for the import process.

Procedure

1. As a customer service agent (User. Watson) in SAP NetWeaver Business Client (NWBC), choose Customer Service Overview Forwarding Order .

2. Open query Air Forwarding Orders “Import - not delivered”.3. Select the line of your forwarding order with the Life Cycle Status as Draft.

4. Choose Set Status Set to In Process .

Results

Note that the import freight bookings are generated based on the export freight bookings. The trigger for the generation of the import forwarding orders are the import freight bookings. That is the import forwarding orders can not be generated without having import freight bookings.



1.3.5.3 Arrival of Cargo at Airport of Destination

Based on the estimated time of arrival or availability date/time at the airport, the user at the import gateway will monitor the actual arrival status (through the airline web page or by phone/fax/email) and make the necessary arrangements with the local customs office. This includes the preparation of customs transfer forms.

The information regarding the arrival of the flight could also been transmitted as and EDI message. In this case arrival status of the booking will be set automatically.

Procedure

1. As a GW Operations Manager for Gateway Los Angeles (User: Collins) in SAP NetWeaver Business Client (NWBC), choose Gatway Operations Worklists. Air Freight Bookings .

2. Open query Import “Not executed” with the Query View as Execution.3. Open your freight booking with the Life Cycle Status field as In Process where you can capture that the airplane

has arrived at the final airport of destination.4. Change to edit mode.

5. Choose Set Status Set to Arrived at Final Airport of Destination .6. Enter ATA (Arrival Date at Final Destination).7. Save your entries.

1.3.5.4 Airport Transfer to Import Gateway and Cargo Receipt

Once the cargo arrives at the destination airport, the physical airport transfer from the destination airport to the import gateway will be planned and executed.

The user at the import gateway can select all freight bookings sorted by carrier, pick-up location, or availability date/time at airport. The user creates one freight order for the transfer from the airport to the import gateway per pick-up location and pick-up time and assigns all the corresponding freight bookings. On the airport transfer manifest/order, it is visible whether the cargo is loose or in a unit load device (ULD), including ULD number and types of the ULDs.

The execution status of the freight order changes to Transfer Planned so that the user at the import gateway can create a personal worklist (POWL) containing the details of all expected transfers. The transfer manifest or freight order is printed and handed over to the truck driver via email or hardcopy.

When the cargo arrives at the import gateway, there are two receiving procedures that are supported by the SAP TM system:

For loose cargo, the procedure is as follows:

1. The cargo arrives at the import gateway.2. The Gateway Operations Manager at the import gateway checks the piece count and verifies potential

discrepancies.


3. The user sets the execution status in the airport transfer order or in the transit warehouse system to Arrived.

For ULDs, the procedure is as follows:

1. The cargo arrives at the import gateway.2. The user at the import gateway checks the piece count, the serial numbers, and the general condition of the

ULDs.3. The user sets the respective status (unloaded) in the airport transfer order (PickUp Freight Order for Delivery)

or in the transit warehouse system.4. After de-consolidation of the ULDs, the piece count of the shipments is checked and potential discrepancies

are verified5. The user sets the respective status (unloaded) in the freight booking or in the transit warehouse system.

NoteFor ULDs, there is a two step method. The Handling Execution Status is first set to Unloaded from Truck. In the second step, the user at the import gateway checks the piece count of the cargo stored in the ULDs and sets the status to Unloaded from ULD.

1.3.5.4.1 Planning Airport Transfer to Import Gateway

The airport transfer to the import gateway and the cargo receipt is planned after arrival of the cargo in the Destination Airport based on the availability date/time at airport.

Procedure

1. As a Gateway Operations Manager for Gateway Los Angeles (User: Collins), in SAP NetWeaver Business Client (NWBC), choose Gateway Operations Worklists. Air Freight Bookings .

2. Open query Import Not Executed with the query view as Execution.3. Open the freight booking with the Handling Execution Status as Arrived and where there is no freight order for

delivery assigned (column FO for Delivery).4. Change to edit mode.5. Navigate to Capacity and Cargo tab page.

6. Select all the ULDs and choose Create Create Freight Order for Delivery .In the Requirement column, if that all the freight units are assigned to the same freight order.

7. Save your entries.8. Open the freight order you just created from the Freight Order for Delivery column.9. Change to edit mode.10. On the Cargo tab page, check if all the freight units are listed.



11. On the General Data tab, enter the following data:

Table 85:

Field Value

Purchasing Organization AF-FWH-20

Planning and Execution Organization AF-FWH-20

Carrier OAF-CR-05

12. On the Stages tab page, enter stage type 04 – On-Carriage.


14. Choose Execution Status Set to Ready for Transportation Execution .15. From the drop down menu for Set Status, choose Set to Departed.

16. Optional Step (only relevant for transit warehousing): Choose Load Plan Status Set Unload Plan to Finalized .

17. Choose Charges/Settlement Calculate Charges .18. Save and close the freight order.

Result

On the Charges tab page, the system displays a basic rate.

1.3.5.4.2 Executing Deconsolidation at Import Gateway Without Transit Warehousing

The cargo receipt in the import gateway is captured after arrival. After unloading of the cargo, the respective status is set.

Procedure

1. As a Gateway Operations Manager for Gateway Los Angeles (User: Collins), in SAP NetWeaver Business Client (NWBC), choose Gateway Operations Worklist: Transfer and De-Feeding .

2. Open query Airport Transfer “today”.3. Open the freight order with the Handling Execution Status as Not Unloaded and Unload Plan Status (Stop) as

Finalized.4. Change to edit mode.



6. Choose Execution Status Set to Unloaded7. Save your freight order.8. Navigate to the Execution tab and check if the appropriate events Arrival at Destination and Loading End have

been triggered.9. Save your entries.

Result

Execution of airport transfer from the airport of destination to the import gateway has been finalized and the goods have arrived at the gateway.

1.3.5.4.3 Executing Deconsolidation at Import Gateway with Transit Warehousing

The chapter deals with the receiving of inbound transportation planning results from SAP TM of a freight booking and a truck transporting CHUs (Container Handling Units = ULDs) from the destination airport to the importing gateway. After arrival of the truck in the gateway, the truck will be unloaded and the CHUs will be received. After receiving, an LDAP notification message is sent to SAP TM. After departure of the truck from the gateway, a second LDAP notification message is sent to SAP TM. The HUs shall be unpacked (deconsolidation of the ULD) from the CHUs and placed in the gateway. After unpacking of each CHU is complete,d an LDAP notification message is sent to SAP TM.

Procedure

1. As a warehouse agent for Gateway Los Angeles (User: SMITH) in SAP NetWeaver Business Client (NWBC), choose Transit Warehousing Process Freight Orders .

2. Open query Inbound “Freight Orders for Processing”.3. Open the freight order by clicking on the freight order document number.4. Choose Arrival at Checkpoint.

TU has the status as At Door.5. On the TUs/TU Containers tab, select the TU row and choose Arrival at Door.6. A dialog box appears with the available Doors.7. Select the line with the next free Door.

TU has the status as Arrival and Arrival at Destination status has been sent to SAP TM.8. On the HUs/HU Containers tab, select the HU Container (first line of the table) and choose Receive HU.

Receiving HUs can also be done using an RF device in SAP EWM. For more details, see Transit Warehousing document in Solution Manager Content for SAP EWM 9.3.

9. Choose Receiving Completed.TU has the status as Receiving Completed and Unloading End status has been sent to SAP TM. The received HUs are visible in the freight order in SAP TM (on the Items tab).



10. Choose Departure from Checkpoint.TU has the status as Departure and the door is free. Departure status has been sent to SAP TM.

11. Close the freight order Screen.

1.3.5.5 Completing the Booking

Context

All forwarding orders and freight units in the freight booking are now available for further planning.

Procedure

1. 1. As a GW Operations Manager for Gateway Los Angeles (User: Collins), in SAP NetWeaver Business Client (NWBC) choose Gatway Operations Worklists. Air Freight Bookings .

2. Open query Import Executed with the query view as Execution.3. Select the line of the freight booking.

4. Choose Set Status Set to Completed5. Choose Save.

Results

The main carriage stage has been executed and final delivery is triggered.

1.3.5.6 Planning On-Carriage (De-Feeder to Destination BU)

Once you receive the cargo at the import gateway, the defeeder planning from the import gateway to the import station begins.

The system plans all forwarding orders listed in the house air waybill against the trucks available in the schedule from the gateway to the station. The gateway dispatcher displays all pre-planned shipments on the personal worklist and uses the transportation cockpit to re-assign shipments from one freight order to another.

NoteIf the total capacity of the freight order exceeds the actual capacity, the gateway dispatcher can manually order additional trucks or use the subcontracting function.


After the freight order cut-off time has elapsed, the freight order is automatically closed for further forwarding order or house air waybill assignment. A preliminary truck manifest is created as a freight order for the user at the import warehouse.

Based on a staging report that is run by the system, potential discrepancy or irregularity codes can be applied and the house air waybill or forwarding order can be blocked for execution in the freight order. Once all discrepancies have been resolved, this block is removed and the house air waybill or forwarding order can be executed together with the freight order to which it is assigned.

Procedure

1. As a Gateway Operations Manager for Gateway Los Angeles (User: COLLINS) in SAP NetWeaver Business Client (NWBC), choose Gateway Operations Transportation Cockpit .

2. If the system does not directly navigate you to the transportation cockpit, select the layout set De-Feeding and choose Continue.

3. Check in the Freight Orders table view whether there is already a feeder which corresponds to the FU stage dates.

4. In this case, drag and drop the FU to the existing freight order.5. If there is no suitable feeder available, expand the schedule that has the same unloading location as your

freight in the lower-left screen area. Daily schedules will be listed (AIR-TRUCKSCHED-03 to BU San Diego or AIR-TRUCKSCHED-04 to Phoenix).

6. Drag and drop your freight unit to a schedule departure that corresponds to the date of stage 4 in your forwarding order.Check if a new freight order is created.

7. Save your entries.8. Once planning is complete, select the new freight order and toggle to edit mode.9. On the General Data tab page, check whether carrier OAF-CR-06 has been entered for the delivery to the

destination BU in Phoenix (in the freight order for the delivery to the destination BU in San Diego, enter the respective carrier OAF-CR-05). Enter purchase organization AF-FWH-20 as well as planning and execution organization AF-FWH-20.

10. In the Stage Type field on the Stages tab page, enter 04 (On-Carriage).




Result




1.3.5.7 Executing On-Carriage (De-Feeder to Destination BU)

Use

Once the truck manifest or freight order has been completed and all cargo has been loaded on the truck, the user at the import gateway sets the status of the freight order at the import gateway to Departed. The status of the forwarding orders and house air waybills on this freight order is automatically set to Departed Gateway W/H.

Cargo Receipt: The status of the freight order at the import status changes to Expected Receipt. The freight order is now ready for planning at the import station and the user at the import station can make arrangements for the reception, customs clearance, and the final delivery of the goods.

Procedure

1. As a GW Operations Manager for Los Angeles (User: Collins) in SAP NetWeaver Business Client (NWBC), choose GW Operations Worklist: Transfer and De-Feeding .

2. Open query De-Feeding “today”.3. Open your freight order with the Handling Execution Status as Not Loaded.4. Change to edit mode.


6. Choose Execution Status Set to Departed .7. Save the freight order.8. Navigate to the Execution tab and check if the appropriate events Loading End and Departure have been

triggered.

1.3.5.8 Executing On-Carriage (Receiving at Destination BU)

Cargo Receipt: the status of the freight order at the import status changes to Expected Receipt. The freight order is now ready for planning at the import station and the user at the import station can make arrangements for the reception, customs clearance, and the final delivery of the goods.

Procedure

1. As a BU Operations Manager (User for Phoenix/San Diego: Smith/Kirk) in SAP NetWeaver Business Client (NWBC), choose BU Operations Worklist: Road Freight Order .

2. Open query Gateway De-Feeding today.3. Open the freight order with Handling Execution Status as Not Unloaded.4. Change to edit mode.



6. Choose Execution Status Set to Unloaded .7. Save your freight order.8. Navigate to the Execution tab and check if the appropriate events Arrived and Unloading End have been

triggered.

1.3.5.9 Managing Internal Settlement for Import

Internal settlement enables billing processes between two or more internal organizational units such as the export gateway and the export station. The user at the export gateway is responsible for the air booking and the airport transfer. The user at the export station, in turn, is responsible for the overall organization of the export shipment and calculates the profit. Therefore, the user at the export station needs to calculate the costs in the forwarding order, which will be billed again by the export gateway to export station for the main carriage and any other associated costs at the gateway. The internal settlement for the forwarding order will be created by the export gateway.

Procedure

1. As a customer service agent (User: Watson) in SAP NetWeaver Business Client (NWBC), choose Customer Service Overview Internal Settlement Documents .

2. Select query Internal Settlement “relevant documents”.3. Select the line with your freight booking.4. Choose Calculate Internal Charges.5. Choose Create Internal Settlement Document.


1. In the Freight Settlement Document window, choose Save and Transfer.2. Note the internal settlement document number (s): ___________________.3. Choose Close.

1.3.5.10 Delivery to Consignee

This process invloves the following steps:

1. Planning Delivery to Consignee [page 97]2. Executing Delivery to Consignee [page 98]



1.3.5.10.1 Planning Delivery to Consignee

Context

Based on the customer’s instructions in the forwarding order, the logistics service provider plans the pick-up of goods. The user at the import station creates a freight order that is to be executed by the logistics service provider.

The customer can also deliver the goods himself or through a third-party carrier. In this case, the user at the import station creates a freight order with the shipment details but without planning or execution.

Most airfreight deliveries are shipped to a single location even though they may be delivered in multiple shipments. In this case, the entire booking and planning process in the system has to be done manually without route planning or optimization.

Once the freight order has been marked for delivery, the warehouse of the logistics service provider stages the cargo accordingly. The user can select the freight order from a worklist containg the expected pick-ups and set the status to Shipped or, in case of discrepancies, block the freight order for execution.

Once the shipment of a freight order has been confirmed, the execution status of the corresponding forwarding order or house air waybill changes to Departed BU Warehouse.

NoteAlternative multi-stop scenarios or so-called milk-runs, where sequenced stops are planned at defined locations irrespective of the demand, are also part of the standard of SAP Transportation Management.

Procedure

1. As a BU Operations Manager (User for Phoenix/San Diego: Smith/Kirk) in SAP NetWeaver Business Client (NWBC), choose BU Operations Transportation Cockpit .

2. Select Delivery Requests – unplanned layout set and choose Continue.3. In the transportation cockpit, select the line of your unplanned freight unit in the Freight Unit Stages table view.4. Drag and drop your freight unit on a resource in the Trucks table view.5. Choose Save.

A freight order has been created for the FU stage and is listed in the Freight Orders/Freight Bookings table view.6. Select the freight order that you just created.7. Change to edit mode and enter the purchasing organization and planning & execution organization

corresponding to the source station (for Phoenix OAF-FWH-21, for San Diego OAF-FWH-22).

8. On the Stages tab page, enter the stage type 05 – Delivery.9. Save the freight order.





Results


1.3.5.10.2 Executing Delivery to Consignee

Once the status of the freight order has been set to Departed BU Warehouse, the user at the import station creates a worklist based on various criteria such as the following:

● Delivery location● Date● Carrier● House air waybill● Expected delivery date and time● Execution

If the parties involved do not use electronic data interchange anyway, the system provides a web-based template enabling Proof-of-Delivery (POD) entry for third parties. The logistics service provider can also enter his data directly into the forwarding order or house air waybill.

NoteIn case of discrepancies, the forwarding order can no longer be blocked for execution since the cargo has already arrived at the customer.

You can now scan and upload a hardcopy of the PoD and e-mail any attachments to the appropriate forwarding order or house air waybill.

Procedure

1. As a BU Operations Manager (User for Phoenix/San Diego: Smith/Kirk) in SAP NetWeaver Business Client (NWBC), choose BU Operations Worklist: Road Freight Orders .

2. Open query Delivery – Subcontracted “today”.3. Open your freight order with Handling Execution Status value as Not Loaded.




5. Choose Execution Status Set to Departed .6. Save your freight order.7. Navigate to the Execution tab page and check if the appropriate events Loading End and Departure have been

triggered.

1.3.5.11 Managing Freight Settlement for Import

Procedure

Settlement for De-Feeder (Airline to Import Gateway)


1. As a GW Operations Manager for Los Angeles (User: Collins) in SAP NetWeaver Business Client (NWBC), choose GW Operations Worklist: Transfer and De-Feeding .

2. Open query Airport Transfer Executed. To be settled with the query view as Settlement.3. Open your freight order in edit mode.



1. In the Freight Settlement Document window, choose Save and Transfer.2. Note the freight settlement document number: ___________________.


On-Carriage Settlement



2. Open Gateway De-Feeding “executed and to be settled” with the query view as Settlement.3. Open your freight order in edit mode.


4. On the Charges tab page, check if the charges have already been calculated. If not, choose Calculate Charges.





Delivery Settlement



2. Open query Delivery – Subcontracted “executed and to be settled” with the query view Settlement.3. Open your freight order in edit mode.4. On the Charges tab page, check if the charges have already been calculated. If not, choose Calculate Charges.





1.3.5.12 Customer Billing to Consignee

Use

Transportation-related charges are billed according to the forwarding order Incoterm. All collected charges that have to be billed to the U.S. consignee will be billed by the import station in the U.S. Since the Incoterm of the forwarding order is EXW (Ex Works), all charges will be billed to the consignee.



Procedure

1. As a customer service agent (User: Watson) in SAP NetWeaver Business Client (NWBC), choose Customer Service Overview Forwarding Order .

2. Select query Air Customer Billing “Import – ready for invoicing”.3. Select the number of your forwarding order.

4. On the Charges tab page, choose Claculate Charges Claculate Charges (optional). Choose Save.

5. Choose Follow up Create Forwarding Settlement Document .6. In the Forwarding Order Settlement Document window, choose Save and Transfer.7. Note the freight settlement document number: ___________________.

Check if Life Cycle Status FWSD is set to Transferred for Accruals.8. Choose Close.

Result

On the Charges tab page, the invoicing status has changed to Completely Invoiced, since three of the five stages have now been invoiced.


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