[aiesec in united states] snc ocvp round 1 application

AIESEC United states Summer national conference 2015

Ocvp application packet First round

Hosted by AIESEC San luis obispo and aiesec austin

Introduction: General General Information AIESEC San Luis Obispo and AIESEC Austin will host US SNC 2015. It will last approximately 6-7 days and take place in the months of either July or August (will be released by the new MC). The dates are currently to be determined. Organizing Committee (OC) members would be required to attend the whole event and arrive at the venue prior to the beginning of the conference Funding Cost (Delegate fee) will be covered for the OCVPs General Requirements •  Respond within 24 hours to all emails •  Attend all team conference calls and complete all tasks in a timely manner •  To be committed to and in attendance at the conference •  Help during the conference with logistics and administration regardless of the role •  Report to OCP and MC member responsible •  Helping out other OCVPs during your functional downtime

Introduction: Application

Application Process •  Candidate applications are due by November 14, 2014 11:59PM •  Make sure to be thorough but concise in answering all questions Selection Process •  Candidates will submit completed applications by for first consideration •  Interviews will be conducted between November 17, 2014 and November 21, 2014 via Phone, Skype or

Google Hangout •  Applicants will be notified on November 22, 2014

If you have any further questions about the process, the positions, or the conference itself, please send an email to: [email protected]

OC positions/job description

All OCVPs Conference Responsibilities: •  Ensure that all conference rooms, guest rooms, and meals are set up properly before each

session •  Responsible for providing all necessary materials to the Facis and hotel staff •  Communicate with the rest of the team to ensure the well being of the conference •  Work with the Faci Team, MC, and OC to ensure that all necessary equipment is at the

conference •  Oversee FT tracks and large events •  Work closely with Logistics team to have thorough understanding of conference flow

and scheduling, and the audio & video set up and possible technical difficulties •  Handle technical set-up and all technical difficulties •  Work closely with OC Materials Responsible Member to ensure tracking of technical

equipment •  Communicate with the rest of the team to ensure the well being of the conference •  Helping out other OCVPs during your functional downtime •  During conferences usually means that most OC members will be working on Logistics


OCVP Administration •  Make the application and gather information pertaining to registration before SNC. •  Keeping track of registration and making sure that all of the delegates have paid the fee. •  Room assignments to the delegates •  Record keeping of hotel contracts and other important information •  Gathering of all conference materials before and during the conference as well as maintenance of

materials during the conference. •  Responsible for check-in during the conference Key Competencies •  Management skills •  Organizational skills •  Dependability Key Takeaways •  Timeline Management •  Project Management •  Record Keeping

”As OC VP Admin, I not only gained event management skills, I also gained a deep appreciation for the inner workings of how a conference is organized and executed. Additionally, I gained invaluable friendships that can only be created through such an intense team experience. Lastly, I was able to meet and help almost all delegates at the conference, and with over 300 in attendance, it was definitely an fulfilling experience!”

-Kim Quach (OCVP Administration, WNC 1314)

Application: https://podio.com/webforms/9998105/723646


OCVP Hotel Relations/Logistics •  Work with the Faci team to ensure that all necessary materials are present at the conference •  Work with the OC VP Sponsorships to ensure all logistical needs are met for the alumni and

corporate events •  Ensure that all logistical and administrative tasks are complete for the conference •  Work with OCP to ensure hotel is ready and prepared prior to the conference Key Competencies •  Organizational skills •  Public speaking skills •  Leadership experience Key Takeaways •  Project management •  Stakeholder management •  Meeting management skills •  Data tracking

“The OC truly controls the learning environment of an entire conference for our members. I see conferences as a very unique benefit of AIESEC membership and to have so much influence to host space for others was a huge responsibility and incredibly empowering for me. As OC VP Logistics of WNC 13-14, I got to have the experience of leading a highly dedicated team of 3 and be part of a much bigger team of passionate AIESECers across the US.”

– Thu-Hong Nguyen (OCVP Logistics, WNC 1314)



OCVP Technology Management •  Creating and maintaining the WNC website in coordination with the VP Marketing •  Create, or find someone to create, the WNC 2014-2015 logo •  Clicks” the PowerPoints, plays the AIESEC songs, etc. •  Ensure that all materials (and quantities) necessary for facis’ sessions are provided at the correct

times •  Work with VP Logistics to ensure A/V equipment is available for the conference (donated or not) •  Responsible for maintaining computers/projectors/audio during all plenary sessions. Key Competencies •  Organizational skills •  Public speaking skills •  Leadership experience Key Takeaways •  Project management •  Stakeholder management •  Meeting management skills •  Data tracking

“My experience as OCVP Tech Management has been great so far. Once I started working with the other OC members I really began to feel more and more comfortable with the design. Also this experience has helped me feel confident about the decisions that I have had to make.”

–Sagar Patel (OCVP Tech Management, WNC 1415)



OCVP Sponsorships

•  Identify and obtain sponsors for the conference •  Develop levels of support and proposals for funding •  Oversee day to day management of all sponsor relations, fulfillment of agreements and maintains

sponsor relationships •  Work with a team to see the completion of a three day conference •  Other duties as needed

Key Competencies •  Persistence and love for AIESEC •  Sales skills preferred Key Takeaways: •  Sales skills •  Fundraising skills •  Project management •  Public speaking skills •  Networking

“It did teach me a lot about being sustainable, as I'm going to make sure that the next VP sponsorship has everything lined up and ready to go when they get their role.”

-Stephen Volkman (OCVP Sponsorship, WNC 1415)



OCVP Finance •  Manage the cash inflows and outflows of the organizing committee. •  Develop and tracking of the budget (with OCP and Conference Manager) •  Manage fee payments from delegates •  Make the final report and make the respective loan disbursement •  Responsible for all the legal documents regarding to companies, local, payments, etc. •  Responsible for devising a budget •  Once the conference starts, help Hotel Logistics. Key Competencies •  Experience with managing budgets or accounting •  Organizational skills Key Takeaways •  Budget management •  Accounting •  Revenue and expenditure tracking •  Strategic planning and decision making

“From my OCVPF experience, I learnt the importance of managing finances efficiency by keeping a watch on the revenue streams and expenses of a conference as large as WNC. It also gave me a chance to witness the work ethic of a few of the most talented individuals in the country.”

-Apoorv Gaur (OCVP Finance, WNC 1314)



OCVP Marketing •  Manage the WNC 2014-2015 brand and message by coordinating with VP Tech Management and

VP Logistics to ensure consistency •  Create and manage social media campaign and WNC website in conjunction with VP Tech

Management •  Working with the LCPs around the nation to encourage attendance •  Photographing the conference and creating slideshow/video for last day of conference •  Make PowerPoint of pictures and videos (ex: Pics from last night, gossip box) •  Dispersing output during and/or after the conference by working in conjunction with Facis •  Conduct surveys and manage the information for what delegates are willing to pay, how many want

to come, etc. Key Competencies •  Experience with marketing or social media management •  Organizational skills •  Creativity Key Takeaways •  Strategic planning •  Marketing management


Applications OCVP Marketing

https://podio.com/webforms/9998143/723652

OCVP Administrationhttps://podio.com/webforms/9998105/723646

OCVP Hotel Relations


OCVP Tech Management https://podio.com/webforms/9997925/723635

OCVP Sponsorship


OCVP Finance https://podio.com/webforms/9989659/723629

Good Luck!

[aiesec in united states] snc ocvp round 1 application

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