ANNUAL GENERAL ANNUAL GENERAL MEETINGMEETING

According to section 96 According to section 96 of companies act 2013of companies act 2013

According to section 96 of Companies According to section 96 of Companies Act, 2013 every company shall hold Act, 2013 every company shall hold Annual General Meeting in each year Annual General Meeting in each year except One Person Company. Meeting except One Person Company. Meeting shall be called with the prior notice of 21 shall be called with the prior notice of 21 clear days from the date of holding an clear days from the date of holding an AGM. AGM.

The gap between two Annual General The gap between two Annual General Meeting shall not exceed 15 months.Meeting shall not exceed 15 months.

Meeting may be called after giving a Meeting may be called after giving a shorter notice if consent is given in shorter notice if consent is given in writing or by electronic mode by writing or by electronic mode by minimum 95% of members who are minimum 95% of members who are entitle to vote at such meeting.entitle to vote at such meeting.

First Annual General Meeting shall be First Annual General Meeting shall be held within 9 months from the end of the held within 9 months from the end of the first financial year. And thereafter it shall first financial year. And thereafter it shall be held within 6 months from the end of be held within 6 months from the end of each financial year.each financial year.

The registrar may, for any special reason The registrar may, for any special reason extend the time of Annual General extend the time of Annual General Meeting other than first Annual General Meeting other than first Annual General Meeting by a period not exceeding 3 Meeting by a period not exceeding 3 months.months.

Notice shall specify the place, date, day Notice shall specify the place, date, day and the hours of the meeting and shall and the hours of the meeting and shall contain statement of the business to be contain statement of the business to be transacted at such meeting.transacted at such meeting.

Notice shall be given to:Notice shall be given to: a) every member of the company, legal a) every member of the company, legal

representative of any deceased member representative of any deceased member or the assignee of an insolvent member,or the assignee of an insolvent member,b) the auditor of the companyb) the auditor of the companyc) every director of the companyc) every director of the company

Annual General Meeting shall be Annual General Meeting shall be called during business hours that is called during business hours that is between 9between 9a.m. to 6 p.m. on any day which is a.m. to 6 p.m. on any day which is not National Holiday. And shall be not National Holiday. And shall be held at registered office of the held at registered office of the company or at some other place company or at some other place within the city, town orwithin the city, town orvillage in which the registered office village in which the registered office of the company is situated. of the company is situated.

For the purpose of section 96 of For the purpose of section 96 of companies act 2013 National Holiday companies act 2013 National Holiday include a day declare as National include a day declare as National Holiday by the Central Government.Holiday by the Central Government.

Every company shall file with the Every company shall file with the registrar a copy of annual return registrar a copy of annual return within sixty days from the date on within sixty days from the date on which annual general meeting is which annual general meeting is held.held.

Appointment of Auditor at Annual General Appointment of Auditor at Annual General Meeting is to be intimated by company to Meeting is to be intimated by company to the ROC within 15 days of appointment the ROC within 15 days of appointment through filling of form ADT.1. Form ADT.1 through filling of form ADT.1. Form ADT.1 is to be filed through e-form GLN.2 as is to be filed through e-form GLN.2 as directed by MCA through its general directed by MCA through its general circular no 9/2014 dated April 25, 2014. circular no 9/2014 dated April 25, 2014.

Resolutions and Agreements at AGM Resolutions and Agreements at AGM are required to be reported to the are required to be reported to the ROC through filing of form MGT.14 ROC through filing of form MGT.14 within 30 days of passing resolutions within 30 days of passing resolutions and agreements as desired by and agreements as desired by section 117 ofsection 117 ofthe Companies Act 2013. the Companies Act 2013.

EveryEverya)listed company, ora)listed company, orb) company having 1000 b) company having 1000 shareholders or moreshareholders or moreshall provide to its members facility shall provide to its members facility to exercise their right to vote at AGM to exercise their right to vote at AGM through electronic means. through electronic means.