agm. 2013 annual general meeting derbyshire & lancashire gliding club welcome to the

2013 ANNUAL GENERAL MEETING

Derbyshire & Lancashire Gliding Club

WELCOME to the

0. Apologies1.Approval/adoption of minutes of 2012 AGM2.Chairman’s Report3.Treasurer’s Report. Receive & Adopt Accounts4.CFI Report5.Appointment of Scrutineer for 2013/146.Elect Committee members7.Any other duly notified business8.Award of Trophies and Prizes

AGENDA

Chairman2012/13 Committee

Derbyshire & Lancashire Gliding Club Committee

Clubhouse Officer Anne Robinson

Equipment Officer Dave Spencer

Aircraft Officer Warwick Horne

Marketing/IT Officer Maurice Bent

Committee Secretary Nick McCloud

Treasurer Garry Lewis

Chairman

Mike Armstrong

Airfield Officer Vacant

CFI Peter Gray

Safety Officer Bob Bollom

Admin Officer Roger Lucas

What have we done? • Prepared design options for a combined

storage shed and aircraft workshop• Prepared grant applications in support of the

above

Chairman

What have we done?•Flying – we have done more launches and more hours this year Good progress on instructor training and advanced training.

PG•Finance – we have done exceptionally well in the still difficult economic climate with a good profit and increased cash GL

Chairman

What have we done?•Equipment – Discovery bought and major service. Proving popular. Maintenance & repair challenging. More help needed & maybe capital spend DS•Aircraft – Bond store major changes. Annual maintenance ongoing on amateur basis. K18 repair slow but complete overhaul. BGA audit OK WH

Chairman

What have we done?•Admin – consolidated FreeFlight system; managing office support & systems RL•IT/Marketing – FF development continues. Course & TL success MB•Safety – Three accidents. Much pro-active work does make a differenceBB

Chairman

What have we done?•Clubhouse – Ladies Toilets, more windows, caravan sites. AR•Secretary – All the usual jobs plus IT support, local liaison, events with DSC, scouts, bar staff. NMcC•Airfield – roads, W launch point, scarifying. Need spring tine scarifyer

Chairman

What have we done?•Events –

• Vintage Week – Rob Faulkner & team• Neighbours’ Night – Nick McCloud/Shirley• Visiting clubs – Shirley• DSC events – Nick McCloud• Social – Xmas dinner, Bonfire/Fireworks, Old

Members lunch, mid-weekers & end-of-season bash – John & Sylvia

Chairman

Who has done it?•Thanks – apart from the committee - to

• Others – see members website ‘Jobs & Roles’• All on the duty rotas including Tony Kay• Ken Hardy for lots of jobs including aircraft• Stephen Benn for aircraft maintenance• John & Sylvia for many other things!

Chairman

Progress against targets?•Safety – zero accident target – three•Membership – increase and retain•Finance – increase income / surplus•Flying – increase launches & hours •Premises – improve the infrastructure •The fleet – improve •The club – improve the image

Chairman

How will we do?•Opportunities

• Retain and increase membership• Improve condition of aircraft fleet• Capital to spend - unity• Improve field• Maintain clubhouse• Encourage visiting groups

Chairman

How will we do?•Threats

• EASA FCL, records and regulation• Airspace encroachment• Recession

•Overall• On balance OK but no complacency

– it will be challenging.

Chairman

10 Years ago

Chairman

• Our accident rate was more than twice the national average .... Fatal accidents were significantly higher still!

2013

Chairman

• Our accident rate is less than the national average!

10 Years ago

Chairman

• We had “lost” about 40% of our instructor team in the previous ten years - current age profile is of concern

2013

Chairman

• We have maintained or increased our instructor team in the past ten years - current age profile is still of concern

10 Years ago

Chairman

• We were under the threat of sanctions by the BGA, insurers, etc. We needed to produce and deliver an effective improvement plan

2013

Chairman

• We have no current risk of any sanctions from BGA/CAA/EASA and our insurance premiums are almost at a historic low.

10 Years ago

Chairman

• Participation in the club’s social activities was significantly reduced.

2013

Chairman

• Participation in the club’s social activities is significantly increased, although there is always room for further improvement.

Questions

Chairman

1.Apologies2.Approval/adoption of minutes of 2012 AGM3.Chairman’s Report4.Treasurer’s Report. Receive & Adopt Accounts5.CFI Report6.Appointment of Scrutineer for 2013/147.Elect Committee members8.Any other duly notified business9.Award of Trophies and Prizes

AGENDA

Treasurer’s Report

2012 AGMFuture Challenges• Costs

– Electricity, Heating & Flying Fuel, Equipment• Membership

– Maintaining and Developing the Membership• Investing to save• Investing in the Future

– Grants– Junior Gliding– Disabled Gliding– Gliders & Equipment

• It’s Your Club – Tell me how we should be investing for the Future

Club Flying, £47,668, 25%

Trial Lessons, £26,771, 14%

Courses, £15,218, 8%

Subscriptions, £41,877, 22%

Rents, £26,328, 14%

Bar, £16,580, 9%

Other, £14,716, 8%

Summary of Annual Income

• Club Flying £47,668• Trial Lessons £26,771• Courses £15,218

• Subscriptions £41,877• Rents £26,328

• Bar £16,580• Other £14,716

• Total £189,158

1111111111111111

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Aircraft Mainenance £12,178 7%

Payroll £39,529 24%

Site, Buildings & Clubhouse

£16,100 10%

Insurance £21,166 13%

Winch & Tractor Maint.

£9,651 6%

Services £15,533 9%

Cost of Sales £12,046 7%

Other £22,678 14%

Depreciation £15,946 10%

Summary of Annual Expenditure• Aircraft Maint. £12,178• Winch & Tractor Maint.

£9,651• Site, Buildings &

Clubhouse £16,100• Insurance £21,166• Payroll £39,529• Services £15,533• Cost of Sales £12,046• Other £22,678• Depreciation £15,946• Total £164,827

Major Variances

• Beneficial– Course Sales £1013 (builds

on £10,227 last year – Well done Mo)

– Aircraft Maint £1,864 (Thanks to Warwick & Steve)

– Site & Buildings Maint £4,279 (Inc Ladies refurb - Anne)

– Insurance £3,833 (Thanks Martin)

– Payroll £2,509 (Thanks to all the volunteer instructors)

• Adverse– Services £2,993 (Electricity

and Water)

Net Year End Result

• Cash (excluding depreciation)

• Income £189,158• Expenditure £148,841• Capital Spend £6,432

• Increase in Cash Position £33,885

• P&L (including depreciation)

• Income £189,158• Expenditure £164,827

• Annual Net Profit £24,331

Year End Position

• Assets– Gliders – Net Book Value £38k– Equipment – Net Book Value £3k– Fixtures & Fittings - Net Book Value £4k– Field and Buildings - Net Book Value £340k– Cash at Bank - £167k

Future ChallengesThey remain the Same

• Costs– Electricity, Heating & Flying Fuel, Equipment

• Membership– Maintaining and Developing the Membership

• Investing to save• Investing in the Future

– Club facilities– Junior Gliding– Gliders & Equipment

Treasurer

Questions


AGENDA

CFI’s report

Retrospect

Six solo

Three silver badges

Six cross country endorsements

Two, one hundred km diplomas

One diamond distance/gold goal

Three full cats

Three basic instructors

Six flight instructor coaches

Three flight examiners

One entry in the two seat competition

Three in the Northerns

One in the national vintage rally at Lasham

One in the UK mountain soaring championship

Third in the club league

CFI’s reportNot so clever

Three accidents; JKU, CFF and BBH

Nineteen SLL entries; 3 airfield obstruction 2 rigging/DI errors* 2 approach conflicts*

1 wing runner fault* 1 snatch launch 1 failed stop 2 injury through haste

1 Cable outside the airfield. (not the only one)2 glider collision with obstruction on tow-out

1 canopy damage 1 Wrong weak link

1 Winch communication failure

Club level incident reporting – DO IT

CFI’s report

RetrospectTotal club launches up 4336 from 3711 625Training flights up 3292 from 2937 355Single seat flights up 1044 from 774 300Simulator flights down 69 from 183 114

K8 launches up 488 from 236 252K18 launches up 556 from 537 19

CFI’s report

Club glider launches

0

500

1000

1500

2000

2500

3000

3500

05 06 07 08 09 10 11 12 13

year

laun

ches

Two seatK8K18syndicate

Obligatory graph

CFI’s reportNext year

13 April to mid September

Land-out preparation week

Task week

Eight public courses

Members’ courses

Vintage week

Interclub league

Two seat comp

CFI’s report

Licencing

Don’t hang about.

Get the ratings/endorsements you need.

Get the licence

CFI’s Report

Questions


AGENDA

Motion by David Martin

“That as a matter of urgency the Derbyshire and Lancashire Gliding

Club purchase a new glider winch for the 2014 summer season”

A New Winch NOW?

• Committee are unanimously committed to continuing to provide the membership with a reliable launching service

• Plan is in place to have all three winches fully serviceable by end Feb 2014

• Expenditure on No 3 winch will be less than value added to ensure we have a cost effective back-up and retain the value of the asset

A New Winch NOW?

• There are insufficient funds to support both a new building and a new winch.

• There are alternatives to a new winch – repair, maintenance & improvement of existing.

• Additional equipment storage needs a new building – scope and scale still open but principle remains.

A New Winch NOW?

• Committee unanimously agreed that a minimum of £30,000 be retained as a cash reserve to cover several bad trading years and emergencies.

• Based on cash flow forecasts, this would leave about £100,000 for ALL capital expenditure.

Why not a New Winch NOW?Because there are better ways to invest

the Club’s cash (in priority order)• Provide reliable launching facility at best

value• Provide additional and secure storage for

all equipment• Provide enhanced glider maintenance &

repair infrastructure• Improve as many as possible of:

Glider fleet and instrumentation, towing vehicles, launch point vehicle, airfield and clubhouse

Financial Scenarios

£100kCash from

reserves

£85kNew

winch

£15k Spare £100kCash from

reserves

£120k building

cost

£50k Grant

£20k Spare

£10k w refurb £10k w refurb

£90k available

for building & others

No Grant Grant No Grant

Summary• The last Committee were unanimous in

agreeing that there is no IMMEDIATE need for the club to “urgently purchase a new winch”.

• This decision was based on considered and debated priorities, cash available, value for money of different projects as outlined.

VoteDebate


AGENDA

Meeting Closed

agm. 2013 annual general meeting derbyshire & lancashire gliding club welcome to the

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