agenda of general facilities committee - 3 september 2019

General Facilities Committee | 03 September 2019 1

AGENDA

GENERAL FACILITIES COMMITTEE TO BE HELD IN COUNCIL CHAMBERS ON TUESDAY, 3 SEPTEMBER 2019 AT 4.00 PM

1 Apologies

2 Confirmation of Minutes

3 Business Arising

4 Declarations of Interest

5 Items of Business

CL01 p7 Griffith Livestock Marketing Centre

CL02 p13 Dalton Park

CL03 p16 Cemetery

CL04 p21 Financials - Senior Citizens Centre and Animal Control

CL05 p26 Minutes of the Senior Citizens Centre held 15 August 2019

6 p30 Outstanding Action Report

7 General Business

8 Next Meeting

DISTRIBUTION LIST Councillor Doug Curran (Chair), Councillor Glen Andreazza, Eddy Mardon (Councillor - Alternate), Carolyn Kidd (Community Representative), Denis Conroy (Community Representative), Greg Collier (Community Representative), Marilyn Hams (Community Representative), Ronald Anson (Community Representative), Virginia Tropeano (Community Representative), Wayne Spencer (Community Representative) Director Infrastructure and Operations, Phil King; Director Utilities, Graham Gordon; Director Sustainable Development, Phil Harding; Parks and Gardens Manager, Peter Craig; Team Leader Saleyards, Les Warren; Cemetery Team Leader, Paul Lewis; Groundsman Dalton Park, Warren Hodge; Governance Manager and Minute Secretary, Leanne Austin

Quorum = 3

If you are unable to attend this meeting please notify the Minute Secretary prior to commencement of the meeting by email or by telephoning Council on 6962 8100.


MINUTES

GENERAL FACILITIES COMMITTEE HELD IN COUNCIL CHAMBERS ON

TUESDAY, 4 JUNE 2019 COMMENCING AT 4.00 PM

PRESENT Councillor Doug Curran (Chair), Councillor Glen Andreazza, Eddy Mardon (Councillor - Alternate), Carolyn Kidd (Community Representative), Greg Collier (Community Representative), Ronald Anson (Community Representative) and Virginia Tropeano (Community Representative) Quorum = 3 STAFF Director Economic and Organisational Development, Shireen Donaldson, Director Utilities, Graham Gordon, Director Infrastructure & Operations, Phil King, Parks & Gardens Manager, Peter Craig, Team Leader Saleyards, Les Warren, Cemetery Team Leader, Paul Lewis, Planning & Environment Manager, Carel Potgieter and Minute Secretary, Leanne Austin 1 APOLOGIES Director Sustainable Development, Phil Harding. Absent: Denis Conroy (Community Representative), Marilyn Hams (Community Representative) and Wayne Spencer (Community Representative) 2 CONFIRMATION OF MINUTES RECOMMENDED on the motion of Councillor Glen Andreazza and Ronald Anson that the minutes of the previous meeting held on 5 March 2019, having first been circulated amongst all members, be confirmed. 3 BUSINESS ARISING Nil. Mr Gordon entered the meeting at 4:02 pm.

4 DECLARATIONS OF INTEREST Pecuniary Interests There were no pecuniary interests declared.

Minutes of General Facilities Committee 04 June 2019


Significant Non-Pecuniary Interests There were no significant non-pecuniary interests declared. Less Than Significant Non-Pecuniary Interests There were no significant non-pecuniary interests declared. 5 ITEMS OF BUSINESS CL01 UPDATED CODE OF CONDUCT INDUCTION Mrs Donaldson provided an induction for Committee members in relation to Council’s Code of Conduct which was adopted 12 February 2019. Mr King entered the meeting the time being 4:05 pm. RECOMMENDED on the motion of Councillor Glen Andreazza and Ronald Anson that: (a) the information be received; (b) Members be inducted into Council’s updated Code of Conduct Policy

(GOV-CP-404). CL02 UPDATE ON FUNERAL BOOKING SYSTEM Mrs Donaldson provided an update on the electronic funeral booking system implementation. Council staff are working on automating the process utilising Council’s calendar booking system. RECOMMENDED on the motion of Councillor Glen Andreazza and Ronald Anson that the Committee note the actions on this project. CL03 GRIFFITH LIVESTOCK MARKETING CENTRE Mr Gordon provided an update on the Griffith Livestock Marketing Centre. The truck wash tender was reported to Council recently and Council is negotiating with local contractors regarding this project. Deadline for completion is December 2019. Mr Warren provided an update on operational and maintenance issues at the Saleyards. Mr Anson enquired if there would be any changes to starting times depending on seasons. Mr Warren advised the starting time is now 9 am all through the year. The Saleyards have experienced exceptional sales recently and this is due to the quality of the lambs. Concreting is to be done on the western side of the yards to upgrade the existing pens. Shade structures are being installed in every second lane as per budget allocation. A new sheep loading ramp has been installed with another ramp being budgeted for in the next financial year. RECOMMENDED on the motion of Ronald Anson and Councillor Glen Andreazza that the Committee note the information in the report and the financial position at the end of April 2019.



CL04 CEMETERIES UPDATE Mr Craig provided an update on Cemetery issues including financial reports, lawn burials, available lawn plots and below ground vaults. Mrs Tropeano entered the meeting the time being 4:28 pm. RECOMMENDED on the motion of Greg Collier and Ronald Anson that the Committee note the Cemeteries Update report. CL05 DALTON PARK UPDATE Mr Craig provided an update on Dalton Park including financial reports, road maintenance and extension to the barrier shed. Councillor Curran enquired if there were any plans to upgrade the road. Mr Craig advised there was no urgent need for upgrade at this point. RECOMMENDED on the motion of Councillor Glen Andreazza and Carolyn Kidd that the Committee note the information in the report. CL06 FINANCIAL REPORTS - GRIFFITH POUND AND SENIOR CITIZENS CENTRE Mr Potgieter provided an overview of the Griffith Pound financials and advised that the Working Group is functioning very well. Compliance has a full staff complement now and the contract with the local vet is going well. Quotations are to be sourced for veterinary services for the next financial year. Cameras have been installed at the Pound. Sewer improvements have been completed and procedures have been improved. Quotations are being obtained for fencing for the old pound as an exercise area for dogs. Mr Anson provided an update on the Senior Citizens Centre. The Griffith Leagues Club have offered to donate 96 chairs to the Centre. Three new blinds have been ordered. Mr Anson advised some chairs with arms are required and will be purchased using community grant funding. Old chairs will be donated/disposed of. RECOMMENDED on the motion of Ronald Anson and Carolyn Kidd that the Committee note the information. CL07 MINUTES OF THE GRIFFITH POUND AND REHOMING CENTRE WORKING

GROUP HELD 15 APRIL 2019 Mrs Tropeano advised the NSW Animal Welfare League has provided $5,000 funding for a desexing campaign. Vouchers are to be provided to people on pensions and health care cards. The Working Group is hoping for funding from Council to be able to offer this incentive to as many people as possible. The Working Group is also looking at a vaccination drive later in the year, encouraging people to vaccinate their pets. RECOMMENDED on the motion of Virginia Tropeano and Ronald Anson that the information be received. CL08 MINUTES GRIFFITH POUND & REHOMING CENTRE WORKING GROUP HELD

20 MAY 2019 The information was received.



CL09 MINUTES OF THE SENIOR CITIZENS CENTRE WORKING GROUP HELD ON 23 MAY 2019

The information was received. 6 OUTSTANDING ACTION REPORT The Outstanding Action Report was discussed and updated. An onsite meeting is to be held with stakeholders at Dalton Park to clarify fencing and drainage issues. Mrs Tropeano suggested looking at solar operated gates. 7 GENERAL BUSINESS 7.1 Booking of Graves Mr Collier asked if consideration could be given to providing less than 48 hours’ notice for a funeral, on a Monday. Mr King advised that the required notice is 48 hours due to operational requirements however, staff may oblige where possible. The requirements in the Management Plan should continue to reflect that 48 hours is the minimum notice required. 7.2 Late Paperwork Mr Collier advised it is sometimes difficult to submit complete paperwork for burial applications as Doctor’s Certificates often take time to obtain. Mr Collier requested that an application be able to be submitted without incurring late fees when waiting on Doctors Certificates. Mr King advised that the paperwork should not be lodged until complete as legislation/regulations need to be complied with. Councillor Curran suggested these issues should form part of a submission to change the Management Plan when it is placed on public exhibition. 7.3 Monumental Permits/Fees Mr Collier wished to clarify the wording “all works” in the schedule which incur a $232 charge. Mr King advised that this includes any type of works such as that which is done by a contractor / non Council staff. Mr King advised that plaques are organised and ordered through Council. For any additional works to be conducted there is a single fee of $232 for all works which may include major or minor works. Mr Collier stated his concern with the charge of the $232 fee and suggested there should be a minor and major fee as well as a nil fee for applying photos on plaques. Mr Gordon left the meeting at 5:04 pm. Mr King advised that unauthorised works is an issue in the cemetery. Funeral Directors may limit the charges incurred by combining tasks and cost sharing.



7.4 Cemetery Management Plan – Embellishments - Ceramic Objects/Photos Mr Collier wished to clarify reference to glass ceramic objects in the Management Plan. Discussion took place as to what types of objects are allowed. 7.5 Cemetery Fees & Charges Mr Collier stated his concerns with fees being charged to Funeral Directors. 7.6 Timing of Funerals on Fridays Mr Collier requested that the finishing time on Fridays be considered in the Management Plan review as it is very difficult to finish on time on a Friday afternoon without incurring overtime for Cemetery staff. 7.7 Lawn Section – third or subsequent internment of ashes Mr Collier enquired about the fees for third or subsequent internment of ashes which states “Re-Open (third or subsequent internment – ashes)”. This needs to state “Includes permit to bury only”. 7.8 Storage Shed Mr Collier requested Funeral Directors have access to a small shed to store items. This will be taken on notice. 7.9 Funeral Notices Mrs Tropeano advised she had viewed incorrect information on a website regarding ornaments at the Cemetery. Mrs Tropeano is to provide a link or screenshot to Council staff so this can be addressed. 8 NEXT MEETING The next meeting of the General Facilities Committee is to be held on Tuesday, 3 September 2019 at 4.00 pm. There being no further business the meeting terminated at 5:28 pm. Confirmed: .......................................... CHAIRPERSON


Griffith City Council COMMITTEE REPORT CLAUSE CL01 TITLE Griffith Livestock Marketing Centre FROM Graham Gordon, Director Utilities TRIM REF 19/59576

SUMMARY This report updates the General Facilities Committee on financial and operational issues at the Griffith Livestock Marketing Centre.

RECOMMENDATION The Committee note the information in the report and the financial position at the end of July 2019.

REPORT At the end of July 2019: (a) Operational Expenditure was $45,112 versus budget of $60,851.

(b) Operational Income was $112 versus budget of $7,530.

(c) Sheep sale numbers were 25,277 for July 2019 with no cattle being sold. Capital Works for 2019/20

- Structural design of the truck wash is being finalised so final constructions costs can be calculated.

- Shade structure for sheep yards – ($12,500) one quote received and arrangements will be made to construct the shade structure by the end of 2019.

- New sheep loading ramp has quotes being obtained.

- Upgrade of kitchen canteen is ongoing– ($8,000) kitchen has been repainted and new blinds installed, more minor works on cupboards will be finished when tradespeople are available.

The total operating income and expenditure are indicative of the period to the end of July 2019. This item links to Council’s Strategic Plan item 8.1 Provide, renew and maintain a range of quality infrastructure, assets, services and facilities delivered in a cost effective and sustainable manner.

CL01 Griffith Livestock Marketing Centre


ATTACHMENTS

(a) Financial Statement ⇩ 9

CL01 Attachment (a) Financial Statement



Griffith City Council COMMITTEE REPORT CLAUSE CL02 TITLE Dalton Park FROM Peter Craig, Parks & Gardens Manager TRIM REF 19/66503

SUMMARY

This report updates the General Facilities Committee on financial and operational issues at the Dalton Park Facility.

RECOMMENDATION

The Committee note the information in the report and the financial position.

REPORT

1. Financial Position As of the 31 July 2019; a) Operational expenditure was $10,668.22 versus the annual budget of $83,625.00 b) Lease Income $1,032.72 versus the annual budget of $14,000.00 c) Sundry Income nil versus the annual budget of $4,000.00 2. Road Maintenance Road grading was completed on the 13 June 2019. The entrance road is in an acceptable condition at present. 3. New Swabbing Building The Griffith Jockey Club and Harness Club have completed the construction of the new Swabbing Box.

LINK TO STRATEGIC PLAN

This item links to Council’s Strategic Plan item 8.1 Provide, renew and maintain a range of quality infrastructure, assets, services and facilities delivered in a cost effective and sustainable manner.

ATTACHMENTS

(a) Dalton Park Operating Result as at 31-07-19 ⇩ 14

(b) Swab box and building ⇩ 15

CL02 Attachment (a) Dalton Park Operating Result as at 31-07-19


CL02 Attachment (b) Swab box and building



Griffith City Council COMMITTEE REPORT CLAUSE CL03 TITLE Cemetery FROM Peter Craig, Parks & Gardens Manager TRIM REF 19/66581

SUMMARY

This report updates the General Facilities Committee on the financial and operational issues at Griffith and Yenda Cemeteries.

RECOMMENDATION

The Committee note the information in the report and the financial position at 31 July 2019.

REPORT

1. Financial Position

(a) Operational expenditure for the Griffith Cemetery $38,814 versus the annual budget of $415,250.

(b) Operational expenditure for the Yenda Cemetery $1,204.00 versus the annual budget of $29,706.

(c) Operating Income ($67,230) versus the annual Operating Income budget of ($451,000)

2. Lawn Burials and Available Lawn Plots at the Griffith Cemetery

(a) Currently there have been 45 Lawn Burials (new plots) for the year 2019.

(b) Lawn Section (Four) has 475 available plots plus an additional 57 reservations.

(c) Lawn Section (Five) has 73 available plots plus an additional 59 reservations.

(d) Reservations for lawn plots at the Griffith Cemetery will not be allowed once the number of available lawn plots reduces to 450.

3. Single Below Ground Vaults

Construction of 25 single below ground vaults has now been completed.



CL03 Cemetery


ATTACHMENTS

(a) Cemetery Operating Report as at 31-07-19 ⇩ 18

CL03 Attachment (a) Cemetery Operating Report as at 31-07-19



Griffith City Council COMMITTEE REPORT CLAUSE CL04 TITLE Financials - Senior Citizens Centre and Animal Control FROM Leanne Austin, Governance Manager TRIM REF 19/66509

SUMMARY

Financials for Senior Citizens Centre and Animal Control are attached for the Committee’s information.

RECOMMENDATION

The Committee note the Financials for Senior Citizens Centre and Animal Control.

REPORT

Nil.



ATTACHMENTS

(a) Senior Citizens Centre Operating Result as at 31-07-19 ⇩ 22

(b) Animal Control Operating Result as at 31-07-19 ⇩ 23

CL04 Attachment (a) Senior Citizens Centre Operating Result as at 31-07-19


CL04 Attachment (b) Animal Control Operating Result as at 31-07-19



Griffith City Council COMMITTEE REPORT CLAUSE CL05 TITLE Minutes of the Senior Citizens Centre held 15 August 2019 FROM Leanne Austin, Governance Manager TRIM REF 19/66427

SUMMARY

Minutes of the Senior Citizens Centre Working Group held 15 August 2019 are attached for the Committee’s information.

RECOMMENDATION

The recommendations as detailed in the Minutes of the Senior Citizens Centre Working Group held 15 August 2019 be adopted.

REPORT

Nil.


This item links to Council’s Strategic Plan item 4.4 Provide and promote accessibility to services and facilities.

ATTACHMENTS

(a) Minutes - Senior Citizens Centre Working Group - 15 August 2019 ⇩ 27

CL05 Attachment (a) Minutes - Senior Citizens Centre Working Group - 15 August 2019


DRAFT MINUTES OF THE SENIOR CITIZENS’ CENTRE WORKING GROUP MEETING HELD AT

THE SENIOR CITIZENS’ CENTRE, 47 CANAL STREET, GRIFFITH ON THURSDAY, 15 AUGUST 2019 AT 4.00 PM.

PRESENT

Ron Anson (Chair), Councillor Eddy Mardon, Ginge Davies, Kerry Johnstone, Lucy Binello, Nick Connor and Monica Beckman

STAFF PRESENT

Tanya Pattison (GCC) Minute Taker

The meeting opened at 4.00 pm. 1. APOLOGIES

Apologies were received from Councillor Doug Curran. 2. MINUTES OF THE PREVIOUS MEETING RECOMMENDED on the motion of Kerry Johnstone and Ginge Davies that the minutes of the previous meeting held on 23 May 2019, having first been circulated amongst members, be accepted as a true and accurate record of that meeting. 3. BUSINESS ARISING 3.4 Fire Hydrant Mr Anson advised that the fire extinguisher still needs to be relocated, with Leo Gonzo to coordinate with the company responsible. Action: Tanya to speak to Leo regarding this task. 7.1 Blind Quotations Blinds have now been installed by Dollar Curtains & Blinds, with the account yet to be paid. Action: Tanya to pass on the invoice to finance to pay. 7.2 Chair Options Report Mr Anson to send a letter of thanks to the Griffith Leagues Club and Griffith City Library for the donation of chairs. Action: Tanya to print on Council letterhead when received. 7.4 Replacement of Toilet Roll Dispenser Committee members gave positive feedback regarding the new toilet roll dispensers, thanking Council for solving the problem.



8.1 Broken table Mr Anson reminded the broken table still required repairing. 8.2 Ceiling mounted projector Mr Anson advised that he had consulted Council about the possibility of a projector being installed and a Club Grant would be investigated. Monica Beckman will also investigate the cost and feasibility of having an enclosed projector fitted. 4. DECLARATIONS OF INTEREST Nil 5. BOOKING SCHEDULE The booking schedule was discussed with Mr Anson advising of a change on 21 September when the Samoan Seventh Day Adventist Church will swap venues with Collier Trenerry so they can hold a grief and loss seminar for aged care and health workers at the Centre. 6. FINANCIAL STATEMENT The Financial statements were discussed. RECOMMENDED on the motion of Lucy Binello and Monica Beckman that the booking schedule for the months of July to September 2019 and the Financial Statements be noted. 7. ITEMS OF BUSINESS 7.1 Grant Money – Discuss options for remaining funds The Grant was for $2500. A quote has been received from Choices Flooring for new carpet $3,725. Following discussion all were in agreeance that steam cleaning should be investigated as an option first. Mr Anson has been in touch with Sebel regarding rubber chair stoppers to replace the current ones which have been problematic. New stoppers would cost $1000. A chair carrier with freight would cost $584.94 and we have spent $158 on the interim chair stoppers. Mr Anson reminded the committee that there is still $750 from the Council grant that needs to be spent and acquitted. RECOMMENDED on the motion of Monica Beckman and Councillor Eddy Mardon that a quote for steam cleaning the carpet be sought to determine the cost. Action: Mr Anson to get a quote for steam cleaning. 7.2 Feedback on chairs General agreement from users is that they are mostly happy with the chairs. 8. GENERAL BUSINESS 8.1 Broken table, relocation of fire extinguisher and hinges Mr Davies requested the issues of broken table, fire extinguisher and hinges be followed up.



Action: Tanya to follow up with Mr Gonzo and other relevant parties. 8.2 Phone number added to agenda Mr Connor asked that the Council phone number be added to the agenda so that Committee members can call if they wish to be put in an apology or make other inquiries. Action: Tanya to add the phone number to the agenda template. 8.3 Pressure washing entrance Mrs Beckman inquired about having the veranda and entrance pressure washed. Action: Tanya to follow up with Council staff regarding pressure washing. 9. NEXT MEETING The next meeting of the Senior Citizens Centre Working Group is to be held on Thursday, 21 November 2019. There being no further business the meeting closed at 4.37 pm. RON ANSON CHAIRPERSON


Griffith City Council OUTSTANDING ACTION REPORT TITLE Outstanding Action Report TRIM REF 19/66426

RECOMMENDATION

The report be noted.

ATTACHMENTS

(a) Action Report - General Facilities Committee - 3 Sep 2019 ⇩ 31

6 Attachment (a) Action Report - General Facilities Committee - 3 Sep 2019


ACTION REPORT

GENERAL FACILITIES MANAGEMENT COMMITTEE

3 SEPTEMBER 2019

Date of Meeting

Agenda Item Action Action Officer

Comment

04/06/2019 General Business - Lawn Section – 3rd or subsequent internment of ashes

Mr Collier enquired about the fees for 3rd or subsequent internment of ashes which states “Re-Open (3rd or subsequent internment – ashes)”. This needs to state “Includes permit to bury only”.

Phil King

04/06/2019 Storage Shed Mr Collier requested Funeral Directors have access to a small shed to store items. This will be taken on notice.

Phil King

04/06/2019 Funeral Notices Mrs Tropeano advised she had viewed incorrect information on a website regarding ornaments at the Cemetery. Mrs Tropeano is to provide a link or screenshot to Council staff so this can be addressed.

Phil King

05/03/2019 EOI 11-18/19 New Cemetery and Crematorium Masterplan

RECOMMENDED on the motion of Greg Collier and Ronald Anson that the fee proposal from Florence Jaquet Landscape Architect be accepted and that Florence be appointed to complete the master plan for the new cemetery and crematorium.

Phil King 4/6/2019: Master Plan being prepared. Public consultation required.

04/09/2018 Removal & Destruction of Stock – Temporary Suspension of Sheep Disposal Fee

RECOMMENDED on the motion of Virginia Tropeano and Councillor Eddy Mardon that:

(a) The General Facilities Committee recommend a refund to Elizabeth Trebeck for the disposal of sheep from the 20 July 2018 Griffith Sale to the

Graham Gordon

04/12/2018: Arrangement in place until the end of the drought. Ongoing.

05/03/2019: Ongoing.



value of $539.88 (inc GST).

(b) The General Facilities Committee recommend the temporary suspension of Sheep Disposal Fees for non-cancerous sheep as of the 1 July 2018 and to cease once the drought in NSW is declared over.

(c) A report be presented to each General Facilities Committee meeting (for the period of temporary suspension of Sheep Disposal Fees) outlining the cost to Council.

04/09/2018 General Business – Cemetery Shelter

Discussion regarding Cemetery Shelter. Phil King / Peter Craig

“The Chair suggested that staff provide costing of a suitable shelter for the Griffith Cemetery. Costings to be brought back to the next meeting”.

04/12/18: Will continue to look at a suitable shelter. Ongoing.

04/09/2018 Online Booking System - Cemetery

Phil King Council currently looking at developing a booking system which will allow Funeral Directors to log in and complete an online funeral booking form. Ongoing.

05/03/2019: Ongoing.

04/11/2015 Dalton Park Drainage Issues

Acton plan/staging be developed to address drainage issues at Dalton Park. Budget review regarding funding of drainage project.

Peter Craig

Graham Gordon

03/05/2016: Add the words “Dalton Park” to the action.

05/07/2016: To be addressed in the new Council term.

07/03/2017: To be reviewed in the new Council

term – Ongoing.

05/12/2017: Design completed.

06/03/2018: Mr Gordon to bring costings for staged drainage works to the next meeting.

05/06/2018: Information prepared for meeting, in the absence of representatives from the



Griffith Jockey Club and the Harness Racing Club information forwarded to both clubs for their information. Matter to be listed for discussion at the next meeting (4 September 2018). Information forwarded to Clubs 27.06.18

04/09/2018: The Chair enquired on behalf of Mr Conroy in relation to fencing and drainage issue at Dalton Park.

In relation to drainage/relocation of the Telstra cable – “The Chair stated that this matter would be addressed at the next meeting.”

04/12/2018: Peter Craig to arrange a meeting with users to discuss matter. Ongoing.

05/03/2019: Ongoing.

04/06/2019: No funding in the budget. To meet and discuss with users.

27/08/2019: A meeting was held at Dalton Park on the 1 August 2019 at 1pm. Two representatives from the Griffith Jockey Club, three representatives from the R.D.A and one representative from the Griffith Harness Club attended. Staff attending Jemaile Irvine, Warren Hodge, Graham Gordon, Phil King and Peter Craig. Fencing of the Dalton Park was discussed, the Griffith Jockey Club did not think fencing of the facility was a priority but would prefer resource if available be used to upgrade storm water drainage. The RDA asked if existing fencing at Lots 33 and 34 that border onto the boundary could be upgraded. Warren Hodge has fixed the fence since the meeting. Graham Gordon informed the meeting that a cost for upgrading of the drainage would be placed with budget items for council to determine.



08/09/2015 General Business -Review of Cemetery Management Plan

Review of Council’s Cemetery Management Plan

05/03/2019: Phil King gave a verbal summary of his report attached to the Agenda and tabled the Draft Cemetery Management Plan and Draft Cemetery Policy (Attachments (a) and (b) respectively). The Draft Plan and Policy differs slightly from what was presented to the Working Group as a number of formatting errors and other errors have been corrected. It is proposed to present these documents to a meeting of the Cemetery Working Group prior to being presented to Council.

Peter Craig Mr Craig to discuss the review process with Director of Infrastructure & Operations, Dallas Bibby & report back on review timeframe to next meeting.

05/07/2016: To be reviewed in the new Council term.

07/03/2017: To be reviewed in the new Council

term – ongoing.

13/06/2017: Discussed at meeting. Working Group to be activated to commence the review of the Cemetery Management Plan.

06/03/2018: Cemetery Management Plan currently under review.

05/06/2018: RECOMMENDED on the motion of Greg collier and Marilyn Hams that the General Facilities Committee commence a review of the Cemetery Management Plan.

04/09/2018: RECOMMENDED on the motion of Virginia Tropeano and Councillor Eddy Mardon that the General Facilities Committee review the Draft Management Plan 2018.

“Mr King advised that corrections have been made to the Draft document, it will be emailed to the Committee seeking their feedback by the end of the month”.

04/12/2018: Cemetery Management Plan under review – ongoing.

05/03/2019: The draft plan has been prepared for public exhibition.

04/06/2019: Draft Management Plan to be updated and placed on public exhibition for 56 days. The Cemetery Working Group will meet to discuss during the public exhibition phase.

08/09/2015 Dalton Park - Plan for fencing & type of fencing preferred. Denis Mr Conroy to submit a plan for fencing (perhaps where sections could be prioritised) & to



Fencing Conroy indicate the type of fencing required for the site.

01/03/2016: Mr Conroy advised that he was still considering what can be done in this regard.

03/05/2016: Mr Conroy advised still to be followed up. More work to done.

05/07/2016: Nothing further to report.

07/03/2017: Mrs Donaldson to check if cost of drainage and fencing at Dalton Park has been

listed for budget consideration – Ongoing.

13/06/2017: Mrs Donaldson checked if cost of drainage and fencing at Dalton Park has been

listed for budget consideration for 2017/18 –

has been placed “below the line”. Ongoing.

06/03/2018: Chair to liaise with Council’s

grants officer to enquire if there is opportunity for grant funding.

Mr Craig to obtain price on fencing Dalton Park.

05/06/2018: Information prepared for meeting, in the absence of representatives from the Griffith Jockey Club and the Harness Racing Club information forwarded to both clubs for their information. Feedback to be sought from the Griffith Jockey Club and the Harness Racing Club. Information forwarded to both Clubs 27.06.18

04/09/2018: The Chair enquired on behalf of Mr Conroy in relation to fencing and drainage issue at Dalton Park.

“The Chair stated that there appeared to be some confusion about the fencing and asked if it could be followed up and presented back to the next meeting.

04/12/2018: Ongoing.

05/03/2019: Waiting on clarification of fence



required.

04/06/2019: Stakeholders to meet to discuss fencing requirements and drainage issues – onsite meeting to be arranged.

agenda of general facilities committee - 3 september 2019

Documents