agenda items for conference of cmm (elec & s&c) on 15-11 ... · agenda items for conference...

Agenda items for Conference of CMM (Elec & S&C) on 15-11-2007

I N D E X Item

No. Agenda item

Position at Page

1 a) Availability of Safety items 1 b) Other than safety items 2 2 Demand coverage - (Electrical Groups) - a) Stock items - CP to commence within next 6

months 3

b) Non-stock demands - pending for coverage for more then 6 months

4

3 Tenders pending for more than 60 days - (breakup - CMM, Dy.CMM & SMM)

8

4. Material Distribution system – Transportation contracts 11

5. Signal & Communication Cables demand coverage and

finalization statistics for CN Department.

14

6 Modernization of Depots – M&P and Works Programme 27

7 Customer care & Field inspection schedule 36

8 Stock Sheets - for Electrical Groups 41

9 Inventory performance for PL Groups under control of CMMs (Electrical.)

42

10 Audit Para Statistics – for pending items 50

11 Other items as suggested by Railways. 51

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1.(a) Availability of safety items: Elect Sig Rlys. Total

Items Number of Items available

%age availability

Total Items

Number of Items available

%age availability

CR 426 419 98.36 13 13 100 ER Total % availability = 98.26 NR 120 118 98.40 62 61 98.39 NER Total % availability = 99.64 NFR 13 13 100 37 35 94.59 SR % availability = 98 % availability = 100 SCR % availability = 98.01 % availability = 100 SER % availability = 97 % availability = 96 WR 324 297 92.13 58 54 93.10 ECR 597 564 94.5 9 8 88.9 ECoR Total % availability = 98.82 NCR * 173 161 93 13 12 92.3 NWR 20 20 100 SECR 124 120 96.78 SWR 250 245 98 WCR * 738 714 96.7 * Depot + PL headingwise.

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1. (b) Other than Safety items:

* Depot + PL headingwise.

Rly/PUs Elect Signal

No. of items

No. of items

available

%age availabi

lity

No. of items

No. of items

available

%age availability

CR 4980 4581 92 286 281 98.25 ER Total % availability = 95.99 NR 2480 2360 95.16 177 4 97.74 NER Total % availability = 97 NFR 227 217 95.59 82 79 96.34 SR % availability = 97 % availability = 96 SCR % availability = 97.58 % availability = 92.86 SER % availability = 96 % availability = 95 WR 3206 285 9 300 22 7.33 ECR 2057 129 6.27 61 03 4.91 ECoR Total % availability = 94.09 NCR* 2366 2207 91 136 125 91.90 NWR 2677 2513 93.87 SECR 998 928 93 SWR 4341 4242 97.69 WCR * 3184 3039 95.5

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2.(a) Stock Items Position for all items for CP starting within 3 months:

Railways CR ER NR NER NFR SR SCR SER WR ECoR ECR* NCR NWR SECR SWR

WCR

Elec 718 0 2120 0 169 449 1758 254 2057 315 265 234 No.of

Demands to be covered

Sig 32 36 0 52 250 157 50 116 38 104

Elec 606 0 2081 0 166 440 1664 213 656 298 259 229 No. of Demands covered Sig 23 36 0 49 240 140 10 55 30 104

Elec 112 0 39 0 3 9 41 17 6 5 No. of uncovered demand Sig 9 0 0 3 10 17 40 8 0 Total Number of Demands to be covered 750 0 2156 317 0 221 165 699 1915 304 2173 353 0 265 338 791 Total Demands covered 629 0 2117 284 0 215 151 680 1804 223 711 328 0 259 333 665 Total pending demands 121 0 39 33 0 6 14 19 111 81 1462 25 0 6 5 126

* Position of demand coverage of stock items for next 6 months.

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2.(b) Non-stock demands pending for coverage for more than 6/12 months: More than 6 months More than 12 months Railways Total Number

of demands pending coverage

Number of demands pending for coverage

Percentage of total number of demands pending

Number of demands pending for coverage

Percentage of total number of demands pending

CR Elec 813 51 6.27 9 1.11 Sig 519 37 7.13 7 1.35 Total 1332 88 6.61 16 1.20 ER Elec Sig Total 56 29 51.79 21 37.50 NR Elec 505 44 8.71 0 0.00 Sig 351 79 22.51 33 9.40 Total 856 123 14.37 33 3.86 NER Elec Sig Total 245 14 5.71 22 8.98 NFR Elec 17 1 5.88 0 0.00 Sig 123 11 8.94 0 0.00 Total 140 12 8.57 0 0.00

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NF(C) Elec Sig Total 147 55 37.41 38 25.85 SR Elec 180 3 1.67 0 0.00 Sig 317 22 6.94 0 0.00 Total 497 25 5.03 0 0.00 SCR Elec Sig Total 1081 73 6.75 1 0.09 SER Elec 160 12 7.50 0 0.00 Sig 417 60 14.39 0 0.00 Total 577 72 12.48 0 0.00 WR Elec 309 51 16.50 7 2.27 Sig 1035 43 4.15 54 5.22 Total 6570 94 1.43 61 0.93 ECoR Elec 41 1 2.44 0 0.00 Sig 40 2 5.00 0 0.00 Total 81 3 3.70 0 0.00

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ECR Elec 135 16 11.85 4 2.96 Sig 268 54 20.15 9 3.36 Total 403 70 17.37 13 3.23 NCR Elec 723 88 12.17 53 7.33 Sig 334 47 14.07 9 2.69 Total 1057 135 12.77 62 5.87 NWR Elec Sig Total 270 116 42.96 9 3.33 SECR Elec 365 11 3.01 0 0.00 Sig 0 0 0.00 0 0.00 Total 365 11 3.01 0 0.00 SWR Elec 195 4 2.05 1 0.51 Sig 414 121 29.23 19 4.59 Total 609 125 20.53 20 3.28 WCR Elec Sig Total 311 9 2.89 3 0.96

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CLW Elec 3 2 66.67 1 33.33 Sig 0 0 0.00 0 0.00 Total 3 2 66.67 1 33.33 DLW Elec 0 0 0.00 0 0.00 Sig 0 0 0.00 0 0.00 Total 0 0 0.00 0 0.00 DMW 0 0 0.00 0 0.00 ICF 194 27 13.92 0 0.00 RCF 0 0 0.00 0 0.00 RWF 0 0 0.00 0 0.00

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3. Tenders pending for more than 60 days: Railways Level Total Number of

pending AT Total Number of pending AT for more than 60 days

Percentage of AT pending for 60 days

CR COS 9 3 33 CMM 54 29 53 Dy.CMM 113 61 54 SMM 74 19 26 ER COS 6 4 66.67 CMM 76 41 54 Dy.CMM 87 20 23.5 SMM 94 28 29.5 NR COS CMM 16+6=22 4+1=5 22.5 Dy.CMM 38+11=49 9+7=16 33 SMM 55+16=71 19+8=27 38 NER COS 0 0 0 CMM 9 2 22 Dy.CMM 13 8 61 SMM 12 7 58 NFR COS 0 0 0 CMM 2 0 0 Dy.CMM 10 0 0 SMM 3 1 33.3 NF(C) COS 10 0 0 CMM NA NA NA Dy.CMM 2 1 50 SMM 3 1 33.33 SR COS 0 0 0 CMM 9 1 11 Dy.CMM 49 21 43 SMM 27 6 24 SCR COS 5 0 0 CMM 11 4 36.3 Dy.CMM 32 3 9.37 SMM 22 0 0

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SER COS 1 0 0 CMM 12 2 17 Dy.CMM 18 4 22 SMM 15 5 33 WR COS CMM 10 7 70 Dy.CMM 50 16 32 SMM 37 24 64.86 ECoR COS CMM 5 0 0 Dy.CMM 22 2 9.5 SMM 11 3 27.2 ECR COS 6 1 16.33 CMM 17 5 29.4 Dy.CMM 11 4 36 SMM 35 13 37 NCR COS 1 1 100 CMM 7 4 57 Dy.CMM 17 8 47 SMM 26 12 47 NWR COS 9 1 11 CMM 10 2 20 Dy.CMM 4 1 25 SMM 9 3 33 SECR COS 5 0 0 CMM 10 0 0 Dy.CMM 41 7 17 SMM 6 1 16.7 SWR COS 3 2 66.6 CMM 3 2 66.6 Dy.CMM 9 7 77.7 SMM 14 12 85.7 WCR COS 0 0 0 CMM 8 5 62.5 Dy.CMM 34 18 52.94 SMM 38 31 81.58

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CLW COS 55 39 70.91 CMM 62 48 77.42 Dy.CMM 78 60 76.92 SMM 30 28 93.33 DLW COS 0 0 0 CMM 0 0 0 Dy.CMM 0 0 0 SMM 0 0 0 DMW COS 0 0 0 CMM 0 0 0 Dy.CMM 0 0 0 SMM 0 0 0 ICF COS 7 3 42 CMM 16 5 31 Dy.CMM 26 9 34 SMM 15 4 26 RCF COS 0 0 CMM 0 0 Dy.CMM 0 0 SMM 0 0 RWF COS CMM Dy.CMM SMM

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4. Material Distribution System -Transportation Contracts: CR a) For local distribution, depots are having their own lorries / departmental

trucks. In the new SOPGEN, depot Officers have been given powers for entering into transport contract at Sr.Scale level upto Rs.75,000/- in each case and Jr. Scale level upto Rs.25000/- in each case.

b) Comprehensive centralized Road Transport contract is being processed by

Stores Department for transportation of Railway material within the railways for inter depot transfers, and for distribution to divisional consignees. This tender is due for opening on 20.11.07.

ER Road transport contracts are available in all depots for distribution and

collection of materials. NR Elect: General Stores depot, Shakurbasti is operating Road Contract on

annual basis for distribution of stores (including imprest items) to Delhi, Ambala and Ferozpur Division.

Sig: Signalling Items are stocked in two depots namely General Stores Depot, AMV/LKO and Signaling Depot, Ghaziabad. General Stores depot, AMV/LKO is operating Road Contract for distribution of stores to Moradabad and Lucknow divisions. Signalling Depot, Ghaziabad is primarily catering to Signalling Workshop, Ghaziabad and is located in the same premises. Apart from Signalling workshop, the Signalling Depot is also catering to the requirement of Delhi, Ferozepur and Ambala divisions. These divisions are collecting material from signalling depot themselves. In case of emergencies, transportation is being arranged through Dy.CMM/SSB, who is the complex incharge.

NER Dispatch of materials to the various indentors as well as inter depot transfers

are done through road. Road Transportation Contracts have been finalised by all the depots.

NFR By departmental trucks as well as by Rail. NF(C)

All the items are directly consigned to the ultimate consignee and hence there is no need of transportation contract to be undertaken by this organization.

SR Electrical: Since delivery is made on the door steps of the individual depots for Electrical items, transport contract is not required. Signal: One Road Transport contract concluded.

SCR a. ELECTRICAL GROUP: Annual Road transport contract exists for 20 trips to distribute the material from ELS/LGD to ELS/KZJ. All the Electric Loco depots are utilising the powers for entering into trip based Road Contracts i.e. upto Rs.40,000/- for the material distribution to the various sister depots.

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b. S&C GROUP: Imprest items to divisions are being distributed from centralised depot at MFT by utilising Annual road transport contract for distribution of material to all divisions.(132 trips +/- 25% of variation)

SER A limited road transport contract was operated on trial for 6 months, which

expired. A regular road transport contract for material distribution to various locations e.g. SRC, KGP, TATA, Adityapur, BNDM, DPS, CKP. RNC, THE etc. has been processed by Dy.CMM/GSD/KGP and is under Finance concurrence. For collection of material by road from any point e.g. ICF, RWF, RSK etc to KGP for Work-shop has been processed by Dy.CMM/WS/KGP..

WR There are 5 depots which are dealing with Electric Loco & EMU items. 1. SMM/Loco/DHD 2. SMM/Elect./Loco/BRCY 3. AMM/Elect.Loco Shed/BL 4. AMM/Traction/BCT 5. AMM/EMU/MX

All above depots are attached either to loco shed or to workshop. As

these depots have captive customers, elaborate material distribution system is not required as materials are to be collected by attached shed/workshop only.

DHD & BRCY depots have their own lorries to collect material from

parcel office/transporter’s godown. As regards other 3 depots, the departmental vehicle is provided either by main depot or shed incharge as and when required.

Standing transportation contract is not available as the same is not

required. However, powers have been delegated to depot officers to enter into transportation contacts as and when required.

ECoR Transportation contract power has been delegated to depot officer. Contract being finalised by depot officer on case to case basis as per necessity.

ECR 1. SPJ Depot (i) Transportation contract for Transport contracts opening in 2nd week of Dec. 07.

2. For other divisions tender for transport contracts opening in 2nd week of Dec.07

2. TRS Depot/GOMOH TRS Depot/MGS

NA as the depot are situated in the loco sheds.

NCR As Electrical depots are attached to sheds, these are dedicated depots feeding materials to adjoining sheds. Hence transportation contract for distribution of materials is not involved as in the case of General stores depot.

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There is one S&T depot at Gwalior on NCR. The distribution and transportation of these items shall be undertaken through transportation contract of CWE&G depot, JHS.

NWR HSD oil, kerosene and other items of imprest are being distributed through road transport. The details of transport arrangements made are as follows: 1 Jaipur division: The material distribution is being done with one new

departmental vehicle, which is working satisfactorily. 2 Ajmer division: One road contract is available for Ajmer division for the

purpose. 3 Jodhpur division: At present, the distribution on 8 routes of Jodhpur

division is made on contract awarded by Dy.CMM/JU, which is working well.

4 Bikaner Division: At present, the distribution on 8 routes of Bikaner division is made on contract awarded by Dy.CMM/JU and no problems are faced in material distribution.

SECR

Centralized contract is functioning.

SWR There is no transportation contract for full year. However as and when situation arises transportation contract is entered into.

WCR Nil CLW An annul transport contract has been placed by CLW valuing Rs.24 lakhs valid

upto 31-05-09 for distribution of materials to custodian as well as user department inside CLW.

DLW At present, there are two Road contracts entered into by DLW for transport of materials.

DMW Being a Production Unit which is Mechanical Items oriented, no transportation Contracts are required for Electrical Group.

ICF In ICF, there are 2 stores Depots viz Shell Depot and Furnishing Depot which are located adjacent to the workshop. Materials are drawn by Production Control Department as and when required. However, ICF has concluded annual Road Transport contract for movement of Railway Materials for distribution of coaching springs to other railways and for collection of materials from Suppliers to meet urgent requirements.

RCF NA RWF

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5. Signal & Communication Cables demand coverage and finalization statistics for CN Department. CR SIGNALLING CABLES

STATUS OF DEMAND COVERAGE AND FINALISATION STATISTICS. Qty. in KMs

S. No.

Cable size Coverage details Under coverage/decision

Grand Total

Construction

Open Line

Total Construction

Open Line

Total

1. 12 core x 1.5 sq mm

803.32 687.98 1860.141 1431.546 673 2104.546

3964.687


429 --- 429 137 3 140 569


311.50 292.58 604.08 145

34.340 179.34 783.42


417.50 755.16 1172.66 26 247.70 343.70 1516.36


--- 71.40 71.40 ---- ---- 123.00 1944.00

6. 4 quad 242.34 133.85 636.19 256 301 557 1193.19 7. 6 quad 243.60 12.68 256.28 1 345.22

346.22 602.50

NOTE : The above details for demands received after 1.4.06

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ER SN Item Covered 06-07

(in km) Plan 07-08 (in km)

Action for balance 06-07

Action for 07-08

1 6 core L1.5 sqm 1276.530 31.000 2 12 core L1.5 sqm 2561.000 537.000 3 19 core L1.5 sqm 711.999 237.270 4 24 core L1.5 sqm 100.000 241.500 5 6 quad cable 416.000 943.000 6 24 OFC Nil 250.000

Remaining brought forward to next year.

Under progress.

NR NER Year Total no. of demands

received Total number of demands covered

No. of demands yet to be covered

2007-08 (upto Sept-07) 23 07 16 NFR SR Construction Organization:

No. of demands received : 244 No. of demands covered : 45 No of demands under finalization :155 Tender under process : 44 (Received in Aug & Sep.2007)

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SCR Details of Purchase orders released for various cables

Qty. covered (kms) Qty. break up Sl. No.

Item Tender due on Firm Qty. PO dt DP CON Proj OL Stock Total

1 2Cx25sqmm

3.5.07 Incom Cables

75 26.07.07 10.02.08 362.8 49.5 76.27 -- 488.57

Continental 179.3 26.07.07 10.12.07 Myco 234.27 26.07.07 12.12.07 2 2Cx2.5sq

mm 10.07.07 Fine cab 40.00 20.09.07 31.01.08 147.00 7.00 72.05 42.64

5 269.145

GEE Cab 229.145 20.09.07 31.01.08 3 12Cx1.5s

qmm 22.3.07 Sri Ram

Cables 247.3 15.06.07 10.01.08 90.50 87.65 69.15 -- 247.3

4 24Cx1.5sqmm

17.7.07 Manoj Cables

353.95 19.09.07 30.11.07 200.45 291.5 68.00 30.00 589.95

Sri Ram Cables

118 19.09.07 20.12.07

S. Pal Entp 118 19.09.07 20.12.07 5 30Cx1.5s

qmm 17.4.07 Tirupati

Plasto-merics

135.5 07.08.07 17.11.07 55.00 42.0 38.5 -- 135.5

6 6 quad 02.05.07 MP Tele links

108 13.09.07 20.12.07 82.00 613.5 25.5 -- 721.00

Paramount 613 13.09.07 20.02.08 Total 2451.46

5 -- -- 937.75 1091.1

5 349.47

72.645

2451.465

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Details of Pos yet to be released for various cables (cases under finalisation)

Tendered qty. in kms SN

Item CON OL Proj Stock Total

Tender due on

Remarks

1 12Cx1.5sqmm

561.48 29.10 228.94 33.474 852.994 31.8.07 TC meeting held on 04.10.07. Probable date of issue of POs is 31.10.07

2 2Cx25sqmm

246.85 32.00 337.08 77.5 693.43 20.9.07 Tabulation under finance vetting. Probable date of issue of PO is 30.11.07

3 30Cx1.5sqmm

248.00 29.00 155.00 -- 432.00 27.9.07 Tabulation under finance vetting. Probable date of issue of PO is 30.11.07

4 6 quad

451.35 45.00 521.6 -- 1017.95 31.10.07 Probable date of issue of PO is 31.12.07

5 2Cx2.5sqmm

27.00 138.2 -- -- 165.2 30.11.07 Probable date of issue of POs is 30.01.08

6 24Cx1.5sqmm

26.00 131.00 -- -- 157.00 29.11.07 Probable date of issue of POs is 29.01.08

Total qty. 1560.68

404.3 1242.62

110.974 3318.574

SER No. of demands received

No. of demands covered

Purchase value

65 49 Rs.36.82 crore

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WR

1. Signaling Cable Size – 6 core x 1.5 sq.mm

333.925 kms

From 25.05.2006 to 12.09.06

S/07/05/5251 (i) ADVT tenders were opened on 28.12.06 against case No. 07/05/5251 for 333.925 kms.

(ii) P.O. was placed for 50.1 kms on M/s. Elkay Tele link Ltd, Faridabad (Part-II firm) and counter offer for 50.1 kms was given to M/s. Kanha Cable (Part-II) and negotiations were held for balance quantity with M/s Polycab, Mumbai, and counter offer was given to them also. But counter offer was not accepted by M/s. Kanha Cable as well as M/s Polycab, Mumbai. Therefore, the tender was discharges as per T.C.’s recommendation duly accepted by C.A. and, the case needs to be re-tendered for balance quantity.

(iii) 15 kms has been covered under 30% option clause on M/s ElkayTelelink (against indent of SSE/S&C/MSH).

(iv) Bal. qty 268.825 kms against case no. 07/05/5251 is clubbedwith other case no. 07/07/5061 for qty 509 kms. Total qty will be 777.825 Kms.

(v) Case 07/07/5061 includes anticipated demands 205 kms (196 kms open line + 9 kms const), without indents details, which has now received on 26/09/07.

(vi) AGM’s approval has been obtained 21.09.07 for Mode of tender.

(vii) ADVT tender is under issue.

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3.

Signaling Cable 12 core x 1.5 sq.mm

783 kms

07/06/5364 (i) ADVT tender in case No. 07/05/5364 was opened on 14.03.2007 for 783 kms.

(ii) Rate received in Case NO. 07/05/5364 is on higher side in comparison to the rate received in another (RP Tender) 07/04/1204 opened on 19.04.2007 (of item i.e. 12 core x 1.5 sq.mm, qty- 392.5 kms).

(iii) TC under finalization. This case was held for finalization of another case no. 07/04/1204, which has now been finalized.

4.

Signaling Cable (i)12 core x 1.5 sq.mm (ii)16 Core x 1.5 sq.mm

(i) 392.5 kms (ii) 68 kms

07/04/1204 (i) This case is RP case against M/s. Manoj Cable Pvt Ltd, Delhi. Followings P.O. quantity were ordered on this firm against this tender which was opened earlier on 11.03.2004

Sno Item description

Qty ordered Qty supplied Balance qty

1. 12 c x 1.5 729 kms 336.5 kms 392.5 kms 2. 24 C X 1.5 84.5 kms 26 kms 58.5 kms 3. 16 c x 1.5 68 kms Nil 68 kms

(ii) M/s. Manoj Cable failed to supply the bal. qty, risk

2. 400 kms

From 18.06.2007 to 02.08.2007

07/07/5061

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(iii) 24 core x 1.5 sq.mm

(iii) 58.5 kms

purchase initiated against them and the case was opened on 18.07.2006.

(iv) Since the rate received was on higher side against the tender opened on 18.07.2006, once again the case was re-tendered as directed by the competent authority (GM).

(v) The case was re-tendered and the same was opened on 19.04.2007.

(vi) TCR accepted by AGM. Letter of acceptance issue as below:

Sno Item description Details of acceptance issued on 20/09/07 1. 12 c x 1.5 (i) 279 kms AL on On M/s. Kanha cables

(ii) 108 kms on M/s. Tirupati plastomatics (iii) 5.5 kms on M/s. Continental.

2. 24 C X 1.5 58.5 kms on M/s Shri ram cables 3. 16 c x 1.5 (i) 10 kms on Kanha cables

(ii) 58 kms on M/s. Tirupati plastomatics 5 Signaling cable

12 core x 1.5 sq.mm

1571.79 kms

From 03.07.2007 to 24.09.2007

07/06/5454 (i) Competent authority’s (GM) approval obtained on 24/09/07 for mode of tendering.

(ii) 1414 kms quanitity is includes anticipated

demands for 197.5 kms of open line & const, without indents details, which has now been received on 26/09/07.

Indents for 153 Kms has also been received on 24/09/07. Case being put up to COS for obtaining approval for inclusion of this qty in ADVT tender.

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6 Signaling cable

24 core x 1.5 sq.mm

338.350 kms

From 18.06.07 to 30.08.07

07/06/5053 (23 indents + anticipated indent of 74 kms)

(i) Competent authority (AGM)’s approval for issue of ADVT tenders has been obtained.

(ii) This case includes anticipated indents for

74 kms, without indents details. The same have been received on 21/09/07.

(iii) ADVT tender due on 28/11/07 7 Power cable

2 core x 25 sq.mm 88.5 kms

From 25.05.06 to 28.12.06

07/06/5039 (i) ADVT tender opened on 30.04.2007. (ii) As per T.C.’s recommendations, duly approved

by C.A., one round of negotiation has been held with the lowest technically suitable part-I firm on 14.08.2007.

(iii) Details of last purchase rates from other Rlys have also been obtained.

(iv) T.C. minutes under finalization. 8 24 OFC cable 285

kms

28.12.06

14/06/7088 (i) ADVT tender opened on 20.04.2007. (ii) As per T.C.’s recommendations, duly

accepted by C.A., counter offer was given to M/s. Sterlite optical Technologies Ltd, New Delhi.

(iii) The firm has not accepted the counter offer, Therefore, TC recommended holding one round of negotiation with the firm.

(iv) One round of negotiation has been held on 6/9/2007.

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(v) Details of last purchase rates have been called from other Rlys.

(vi) T.C. minutes under finalization. 9 6 Quad cable 1476.5

Kms 14/07/7078

(24 demands) (i) Competent authority (GM)’s approval for

issue of ADVT tenders has been obtained. (ii) Case has been sent to Dy.CSTE/Tele on

06.09.2007 for confirmation of consignee code, description etc, as system does not permit generation of tender without correct consignee code & consignee name, as wrong consignee details were given on demands, however, this information is received on 27/09/07.

(iii) An additional indents in piecemeal for 409 kms have also been received. COS’s approval obtained on 24/09/07 for inclusion of the same in this case.

ADVT tender is due on 28/11/07

10 6 Quad cable 102.40

kms

From 28.12.06 to 26.03.07

14/06/7022 (7 demands)

(i) ADVT tender opened on 04.07.2007. (ii) Technical scrutiny of offers received.

(iv) Case along with the brief note, is being sent to finance member of the T.C. for studying the case, before T.C. meeting.

T.C. minutes under finalization.

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11 4 Quad cable 452.5

kms

28.05.07 to 25.07.07

14/07/7045 (i) This case includes anticipated demands for 35.5 kms, without indents details.

(ii) Tender can not generated, on the system, till such time details are furnished. The information is yet to be received from S&T branch.

(iii) Case sent to Dy.CSTE/TELE on 20/09/07 for confirmation of description & above information.

12 Electric point

machine (Siemens make)

13 nos

22.12.06 to 05.09.07

07/06/5455 (i) ST due on 23/11/07.

12 A Electric point

machine (IRS Type)

30 nos

02.08.07 07/07/5319 (i) An additional indents of 20 nos const & 100 nos. of open line received. Linked with case no. 07/07/5319. Now, case sent to Dy.CSTE/C-III and Dy.CSTE/HQ for Confirmation of description & specification. They have also been asked to link any further indents if any.

13 Point contractor

unit 40 nos

07/07/5143 (i) Tender due on 22/10/07.

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14 5,10,20,50 & 100 pair jelly filled cable

230.5 kms sizes: 100x0.63=12 kms 50x0.63=15 kms 50x0.50=6 kms 20x0.63=55 kms 20x0.50=10 kms 10x0.63=40 kms 5x0.63=32 kms 5x0.50=59.5 kms

From 28.12.06 to 30.08.07

14/06/7087 (44 demands)

(i) Demands are still being

received in piecemeal, from various consignees for various sizes.

(ii) Confirmation regarding description & specification of various items is required from S&T Branch. This information is not yet received.

(iii) Case sent to Dy.CSTE/Tele on 27/09/07 for confirmation of description & specifications. She has also been requested to link further demands if any.

15 Cable

2 core x 25 sq.mm

90.5 kms

From 18.06.07 to 30.08.07

07/07/5037 (i) This case includes anticipated demands for 10 kms, without indents details.

(ii) ADVT tender due on 26/11/07. 16 Cable

2 core x2.5 sq.mm

109 kms

16.08.07 07/07/5042 (i) This case includes anticipated demands for 31 kms, without indents details.

(ii) Therefore, tender can not be generated, on the system, till such time details are furnished.

(iii) The case has been sent ot

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Dy.CSTE(C-III) on 27/9/2007 for furnishing above information. He has also been requested to link further demands if any.

17 SMPS based IPS 12 nos 07/06/5369 (i) ADVT tenders have been opened on

12/06/2007. (ii) Technical scrutiny of offers has

been received. (iii) Case, along with the briefing note,

was sent to finance member of the T.C. for studying the case, before T.C. meeting.

(iv) T.C. minutes under finalization.

18 SMPS based IPS 27 nos

From 17.07.07 to 02.08.07

07/07/5270 (i) Case sent to Dy.CSTE/C-III on 21/09/07 for confirmation of description & specification.

19. Signalling Cable

Size: 19 core x1.5 sq.mm

205.5 kms Indents received on 24/09/07

07/07/5018 (i) Case is being put up to competent authority (COS) for mode of tendering.

ECoR

All NS demands received prior to 01-04-07 has been covered and 20 NS demands received after 01-04-07 till date out of which 05 demands has been covered and balance 15 demands received recently are under process.

ECR Position included in N/S demand coverage at 2(b)

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NCR Total demands of signal & communication cables for construction department received

65

Total covered 28 Total demand uncovered 37

NWR Out of 81 pending demands, 50 demands are less than 03 months old. 5 demands 6-12 months, 25 demands more than 12 months. 31 demands have been covered.

SECR

Total Demand covered - 20 Total demand under process - 06 SN

Size Qty. covered Approx value covered Qty under coverage

1 06 Core Cable 250.57 Kms. 1.92 309.25 Kms. 2 12 Core Cable 379.18 Kms. 5.48 353.35 Kms. 3 18 Core Cable 177.88 Kms. 2.93 506.00 Kms. 4 24 Core Cable 182.56 Kms. 3.89 353.5 Kms. 5 30 Core Cable 367.47 Kms. 9.73 171.5 Kms. 6 06 Quad Cable 795.40 Kms. 15.16 795.40 Kms.

SWR 107 demands pending for coverage. Tenders floated and are under finalization for all pending demands.

WCR No. of cases cleared 115 Value 57.24 Cr.

CLW NA DLW DMW NA ICF Nil RCF NA

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6. Modernisation of Depots: M&P and Works Programme: CR BHUSAWAL

Modernization of depots : A proposal was submitted for modernization of BSL Stores depot which covers automatic material handling and stacking within the stores godown. This is now being updated to include the civil work also. This proposal for Rs. 2 Crores duly vetted by associated accounts is under process for including civil work in line with PR/MTN depots.

SANPADA

Proposal for purchase of Diesel operated Fork lift truck 1.5 MT capacity duly vetted by associated accounts has been sent to HQ for inclusion in M&P program within GM’s Powers.

VIDYAVIHAR

Boundary wall and window of VVH was damaged during Flood in 2005 has been repaired now.

Contract for repairing of wall plastering of the diesel godown and Kerosene godown at VVH has been awarded to M/s. K.B. Enterprises. Work will be completed within a month.

Proposal for purchase of one Fork Lift Truck has been sent to HQ duly vetted by accounts for inclusion in the current years M&P programme within the power of GM (Below Rs.10 Lakhs).

KALWA

One proposal for purchase of Fork lift Truck duly vetted by accounts has been submitted to COS for inclusion in the M&P programme within GM’s power.

Contract for construction of oil godown and extension of office building has been awarded and is under progress.

Procurement of Pallets Demands have been received for purchase of Pallets from five depots and the tenders are being floated.

ER a. In the year 2006-07, proposals for M&P and works programme amounting to Rs. 1.4 cr. have been sanctioned.

b. In the year 2007-08, proposals for M&P and works programme amounting to Rs. 4.0 cr. have been sanctioned.

c. In the year 2008-09, for M&P programme Rs. 1.0 cr. and for works programme Rs. 11.0 cr. have been proposed.

NR A total of 35 Works have been proposed for inclusion. 25 proposals for M&P

has been proposed for sanction.

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NER NA NFR a) Works programme:

The value of works sanctioned during 2006-07 for various stores depot was Rs. 2.40 cr.

The value of works sanctioned ruing 2007-08 is Rs. 94.93 Lakhs. b) M&P programme:

The total M&P sanctioned during 06-07 was Rs. 55.64 Lakhs. The total M&P sanctioned during 07-08 is Rs. 10.62 Lakhs

SR M&P Programme: Sl no

Depot Description Cost in Lakhs of Rs.

Allocation Remarks

1 LW/PER

Heavy duty storage system

13.90 CAP

2 -DO- Mobile storage system

6.52 CAP

3 -DO- Covered room with controlled temperature

0.82 CAP

4 -DO- Multi utility vehicle

4.32 CAP

Proposals under accounts concurrence at FA&CAO/S&W/PER for inclusion in Modernisation Programme 2007-08.

5 -DO- Lorry – 10 T

7.23 DRF Sanctioned under M&P Programme 2007-08.OT no 16/06/5243 opened on 271206. Single offer received . Hencretendered vide RTO5243 opened on 22.02.07. Again under RT due on 24.08.07. TabulationStatement vetted andsent to indentor for technical scrutiny

6 -DO- Diesel forklift 2 T

10.48 CAP Sanctioned under M&P Programme 2007-08. Indent awaited from depot

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7. CW/PER

Provision of godown for

stocking sulphuric acid –2107 of 2007-

08

20.00 DF3 Sanctioned under Works Programme 2007-08. Detailed estimate and drawing under submission to Engg. Branch.

Works Programme: Sl no

Depot Description and Programme details

Cost in Lakhs of Rs.

Allocation

Remarks

1 SSD/PTJ

Construction of new building for 4 wards of stores depot – Works Programme 2008-09

259.00

DF-3 Proposal under accounts concurrence at FA&CAO/G/MAS for inclusion in Works Programme 2008-09:

2 -DO- Multi utility Diesel vehicle

4.05 CAP

3 -DO- Light commercial Diesel vehicle

2.44 CAP

4 -DO- Battery operated Industrial platform truck – 2 ton

3.10 CAP

5 -DO- Fully Electric stacker – 2 Nos.

13.62 CAP

6 -DO- Heavy duty system rack – 15 nos.

19.68 CAP

7 -DO- Mobile storage system rack – 5 nos.

24.92 CAP

Proposals under accounts concurrence at FA&CAO/S&W/PER for inclusion in Modernisation Programme 2007-08.

SCR One mini truck of 6.3 ton capacity sanctioned in 2006-07 Rly. Bd. M&P programme for ELS/BZA has been received during the year 2007-08. M&P PROGRAMME: Railway Board 2007-08. 1 Lorry 10 Ton Capacity 1 G&S/MF Case

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No T No.67/07/5028/2/70286 of 3.10.07 placed on M/s Ashok Leyland/Chennai. DD 11.04.08

GMs OOT FOR THE YEAR 2007-08 1. Jumbo Battery platform truck 2 ton capacity.

2 Nos

G&S/MFT

PO.67/07/50031/70279 dt. 23.9.07, placed on M/s Perfect Engineering Co, Bahadurgarh. DD 30.11.07.

2. Forklift Diesel Truck 3 Ton capacity

2 Nos

G&S/MFT

Supply received and put to use.

WORKS PROGRAMME The following items are provided under LSWP. (i) High level platform of 48 M x 12 M including cover to be provided at MFT

depot. Approx.cost Rs.26,00,000/-. Tender opened on 27/02/07 discharged since no proper response. Retendered. Opened on 21-8-2007. Again retendered.

(ii) Godown for exclusive stocking of rubber items at MFT depot. Approx. cost Rs.13,00,000/-. Tender opened on 27/02/07 discharged since no proper response. Retendered. Opened on 21-8-2007. Again retendered

(iii) Mobile Rack Storage System at MFT Depot. Approx. cost Rs.19,11,000/- Supply received and installed.

The following works are provided under zonal works. (i) Laying of industrial floors in wards 01 and 07 of MFT depot. – Work is

completed. Construction of toilets at MFT depot – Work is completed.

SER One O/H crane is operating in Electric Depot of KGP workshop. Other Depots being attached to sheds and being in close vicinity of sheds are sharing material handling facilities of sheds. In this year within GM’s power ten nos of M&P items have been sanctioned which include tractor with trolley, 5 fork lifter, 2 lister, 4 electronic weigh bridge & electronic weighing m/c. Apart from this last year 3 trucks were sanctioned by Rly. Board. Mobile crane 8T, Front end loader of 01 cubic meter and 1 utility vehicle processed for submission to Rly. Board.

WR The following M&P proposals are under process:- 1. Proposal for one Motor Lorry and one Jeep for DHD Depot on replacement

account has been submitted to HQs. 2. Proposal for provision of one Road mobile crane for DHD is under local

accounts vetting. 3. Proposal for modern stacking system at EMU/MX depot is under process

at depot level. ECoR Under consideration at Railway Board/Zonal Railway level for 4 items as

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detailed below: Works Programme: (a) Improvement to facilities of SMM/ELS/VSKP stores at an estimated cost of Rs.20.8 lakh. M&P Equipment: So far as M&P items are concerned, proposals for 1 item under GM’s power (2007-08 and 2 items under Board’s power for 2008-09 are being included. The details are as below: (a) Diesel operated fork lift truck (3 T ) for ELS/VSKP depot (Rs.9.66 lakh).

Under Board’s power: (a) Mechanised material handling facilities for ELS/Angul depot (Rs.29.36

lakh) (b) Battery operated forklift truck 2.5 T capacity for ELS/WAT depot (10.48

lakh) ECR M&P & Works programme:

1. Dy. CM/Depot/SPJ – Proposals for the following items have been vetted by A/C. They have been uploaded in to Railway Board’s Portal and proposal submitted to CME/Plg for further processing: i. Electronic Road Weigh Bridge – 30 MT – 1 No. ii. Battery operated Jumbo 02 Nos. iii. Dock leveler – 02 nos.

2. AMM/TRS/Gomoh – Proposals for 1 diesel Forklift truck and 1 TATA-407 has been got vetted and submitted to CME/plg. for further processing. They have also been uploaded in the Railway Board’s portal.

3. AMM/TRS/MGS -01 no. Diesel Tank lift and 01 no. Diesel Truck 6 wheeler is under finance vetting.

NCR During 2005-06 following works have been added in the Electric depots-

A. ETD depot, Kanpur- i) 04 Wards of size 6 Mtrs x 13.5 Mtrs are constructed which are being used for stocking of TRD items for NCR. TRD items were earlier not being stocked within the geographical jurisdiction of NCR. The No. of TRD items stocked is 63. From 01-04-08, 73 more items (TRD items earlier being supplied by AMV depot of NR) Nos. shall be stocked in this depot. ii) Tin Shed of size 6Mtrs x42.5 Mtrs is constructed that is being used for stocking of POL items.

B. ELS depot, Jhansi-

01 Ward is designed for stocking of Rubber components. Room air conditioner is provided in this ward & now Rubber items are being stocked under controlled room temperature.

C. CWE&G Depot, Jhansi-

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For modernization of JHS Depot, 5 proposal of civil and electrical constructions and 6 proposals of M&P and Storage system, at the total cost of Rs. 26.55 Crore are under process.

NWR The proposals for depot modernization have been recently received from Jodhpur and Bhagat Ki Kothi units of NWR, which are being examined at Headquarter level for further processing. Brief details of the proposals are as follows:

1) Jodhpur : Modernization of General Stores depot

Estimated cost: Rs.760 lakhs Following items have been included in the Proposal: 1) Automated drive-in and Rail driven heavy duty Rack pallet system 2) Forklift 3) Material Lorry 4) Mobile Crane 5) Multi Utility Vehicle 6) Trolleys, etc.

2)Bhagat Ki Kothi : Modrenisation of diesel shed depot Estimated cost: 84.7 lacs Following items have been included: 1) Automatic vertical storage and retrieval system 2) Long span shelving 3) Material Lorry

Proposal for Ajmer depot has been prepared and is under their associated finance concurrence.

SECR a. Palletisation & modernization of storage system in GSD/Nagpur is sanctioned by GM and will be completed in 6 months (approx. Value 28.3 lakhs).

b. Heavy duty compact and storage system installed in ELS/Bhillai (approx. value 13.45 lakhs).

SWR SN Depot Description of the Item

Remarks Present position

1. MGSD/AP Dsl. Operated Fork lift 3 T capacity

Sanctioned under GM’s OOT-06-07

Waiting for RC

2. MGSD/AP Hydraulic pick N carry crane 10T capacity.

Sent to CME/Plg. For inclusion in year 2008-09

--

3. DSD/KJM Material Van Sanctioned under Rly. Bd’s M&P program 2007-08

PO released

4. GSD/UBL Material Van Sanctioned under Rly. Bd’s M&P program 2007-08

Indent under vetting.

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5. GSD/UBL Auto storage system

Sanctioned under Rly. Bd’s M&P program 2007-08

Indent under vetting.

6. GSD/UBL JCB industrial equipment

Sent to CME/Plg for inclusion in year 2008-09

--

Works Programme

S N.

Depot Description of the Item Remarks

1. DSD/KJM Service building with RCC roof of size 12mx6mx3.5m for storage of stocking item for DSD.

Sanctioned under DRM’s power

2. DSD/KJM Heavy items & barrel stocking area for 25mx6m with released rail, supports Al. roof, heavy duty flooring & steel enclosure with gate arrangement


3. GSD/UBL Acid godown with sand flooring. Sanctioned under DRM’ power

4. GSD/UBL Construction of Cycle/Scooter stand to accommodate 250 vehicles at GSD/UBL

Sanctioned under DRM’ power

5. GSD/UBL Sinking of 4 Nos bore well in GSD/UBL inter connecting pipe links with water pump.

Sanctioned under DRM’ power

6. GSD/UBL Construction of uniform godown. Sanctioned under DRM’s power

7. GSD/UBL Construction of vacuum dewatered concrete flooring for scrap materials.


8. GSD/UBL Construction of new type building for RPF post at GSD

Under process for sanction.

9. MSD/UBL Rack and bins Sent to Rly board vides this office letter no. S/IX (1-b)/Depot proposal/MSD/06-07 dt: 01.02.2007 (08-09)

10.

MSD/UBL Construction of godown. Sent to Engg. Dept

WCR (a) M&P Programme: One proposal of Els Tkd depot for Mahindra pick up van single club is received for inclusion in M&P Programme 2008-09. (b) Works Programme: NIL

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CLW Railway Board have sanctioned 19 nos. of M&P items amounting to Rs. 199.28 lakhs and also sanctioned Rs.15.79 cr. towards works programme for creation of additional facility for storage of materials required for enhancing the production capacity of CLW upto 200 locos per y ear and this has been included in pink book sl. No.16. Detailed estimate are under process.

DLW Details of items sanctioned and pending procurement status is as follows. Item Tender Due on 01. Tractor 20/12/07 02. Heavy Duty Racking system 21/12/07 03. 3D mobile storage system. 27/12/07 04. Diesel Fork Lift 4T 24/12/07 05. Box Pallet 28/12/07 06. Jumbo Tuck 11/12/07 07. One proposal valuing Rs. 11.33 crore is pending with Rly. Bd for sanction to Dy. CME/Planning against augmentation /Enhanced Loco production for 200 locos .

DMW Being a Production Unit for rehabilitation of Locos and manufacturing of components, DMW is a Mechanical oriented unit. As such no M&P and Works Programme is needed for Electrical Group.

ICF Depot Modernisation: In the process of Depot Modernisation, we procured the following items mentioned under M&P programme and got sanctioned for construction of new sheds and gantry for depots under works programme, as detailed below. Works Programme: 2007-08: Provision of covered accommodation for an area of 5000 sq. M, Rs.10.05 crores with 10 m stacking Height, with storage and Handling System. (Pink Book Item No.7 of 2007-08) Augmentation of capacity for manufacturing of 1500 coaches per annum: (Pink Book Item No.15 of 2007-08): I. A Open Gantry with 20 Ton Crane facility between G&H

shed after demolishing the existing RT storage area and spring parking area of size 110 m x 23m x 9m

118 lakhs

B Construction of shed between A&K Gantry & the Goliath crane of size 60m x 20m x 15m

123 lakhs

C Additional coverage space required for stores for an area of 2550 sq m in furnishing division.

171 lakhs

II. A proposal has been initiated for installation of AS(RS) at the cost of Rs.6.1 crores in ICF Shell Depot. M&P / Equipments: 1. The following M&P items were purchased and installed in Stores Depot:

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i. Heavy duty Rack pallet system ii. Battery operated Electric stacker iii. Hydraulic scissor table iv. Manually operated hydraulic stacker 1000 KG v. Manually operated Hydraulic Stacker 2500 KG

The following M&P items are proposed to be purchased under augmentation of 1500 coach project:

i. EOT crane – 20 T ii. Hoist Crane – 5 T iii. Pallets iv. Electric stacker – 1.5 MT Battery operated platform truck – 2T

RCF Depot Modernisation at RCF is already undertaken to meet the enhanced coach production target of 1400 coaches per annum. An amount of Rs.4.67 crores for construction of additional warehouse and an amount of Rs. 6.50 cr. for M&P has already been sanctioned by Rly. Bd.

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7. Customer Care & Field Inspections: CR (a) Regular Monthly meetings are held with Work Shops, EMU Car Sheds

and Electric Loco Sheds. (b) For registration of non stock demands, VENDOR-INDENTOR COUNTER

(single window system) has been introduced and the demands are registered and reference number advised to the indentors immediately.

(c) The status of the non stock requisitions is available on web enabled MMIS for the knowledge of indentors.

(d) The information of availability and other details of stock items is also available for the users on web enabled MMIS system.

Field Inspection: ( For quarter ending on 30.9.2007)

Level of officer

No. of officers available for whom inspections prescribed

No. of officers who have not conducted inspection

No. of inspection prescribed per officer per quarter

Total no. of inspection actually carried out

Major short comings and remedial action taken

CMM 1 Nil 4 2 Nil Dy.CMM 4 Nil 6 16 Nil

ER Field Inspection CMM/S -2, DyCMM/Elec-2

NR Elect: Periodic meetings are being held at JAG grade with DRM/Divisional officers for reviewing the availability of items and discussing other related issues. In last three moths four such meetings have been held. Periodical meetings are being held on monthly basis with CEDE, CEGE, CESE, CETE & CEE/RS for discussing the critical items causing concern. Level CMM DyCMM No of Inspection done per month

One One

Sig: Periodical meetings are being held on monthly basis with CSTE/W, CSTE/P, CSTE/C, CSE for discussing the critical items causing concern. The items being reported in PCDOs received from DRMs are being attended on top priority and availability of material is being ensured by making emergency purchases etc. Periodic inspections of Divisions and Depot are being carried out for reviewing the availability of items and discussing other related issues with consignees. Level CMM DyCMM No of Inspection done per month

One One

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NER Officers Target No of inspections done

from 01-04-2007 One depot per month 5 CMMs One division per quarter 3 One depot per month 6 DyCMMs One division per quarter 5

NFR Regular co-ordination meetings are held with CEE/CESE & CSTE/CSE/CCE. Stores depots are inspected regularly. Dy.CMMs in Hqrs. are nominated for each division to conduct monthly stores co-ordination meetings in divisions. The number of inspections done till 30/09/07 are : CMM-4 & DyCMM-3.

NF(C) All the grievances of the suppliers are redressed amicably as and when received. There is no field unit under Constn. Orgn. Of Stores Department. However, the laid down inspections in HQs Office are undertaken as per schedule.

SR Electrical& Signal: Customer care: Co-ordination meetings are held at regular intervals every month with user departments/customers to closely monitor their demands and corrective actions are subsequently ensured to their satisfaction. Inspections made: Dy.CMM/Elec 3 CMM/SGT 3 Dy.CMM/Sig 2 CMM/CN 3

SCR S&C Group: Every month, AGM (S&T Workshop) Meeting is being conducted for S&T items by CMM/E&S with CCE and field officers of S&T and stores department., Items causing anxiety for out turn and other general issues are discussed in the above meeting. Dy.CMM/S&T visits GNT Divn. every month to take care of requirements of GNT Division.

a. Electrical Group: i. Every alternative month, AGM (ElectricalGeneral) Meeting is being

conducted by CMM/E&S/HQ alongwith SAG officers of user department and field officers of both Electrical and Stores departments.

ii. Every alternative month AGM (Electric Loco) Items Meeting is being conducted by CMM/E&S/HQ with CELE/HQ, and attended by field officers of Electric Loco Sheds.

In the above meetings position of items causing anxiety is discussed alongwith general issues to improve the satisfaction level of Customers. Dy.CMM/Elec visits HYB division for divisional co-ordination meeting once in a month to discuss items causing anxiety.

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In addition CMM/E&S visits nominated divisions once in a quarter to resolve the problems in the field and ensure proper customer care.

a. Electrical Group Inspections:

Depot Division Officer Due Done Due Done

1 Dy.CMM 6 6 6 6

2 CMM 4 2 6 5 b. S&C Group Inspection schedule:

Depot Division Officer Due Done Due Done

1 Dy.CMM 6 2 6 6

2 CMM 1 -- Same as above SER 1)Periodic – monthly meetings are held at HQ and Depots.

2)Monthly inspection of division and sheds is being carried out regularly by HQ officers.

WR Close co-ordination is maintained with various user departments. Monthly Co-ordination Meetings are organized for discussing critical items of Electric Locos and EMUs.

Field Inspections are regularly carried out. ECoR Complied one inspection each month by CMM-II, Dy.CMM-II, Dy.CMM/IV.

SAG level inspections are reported to GM in MCDOs. ECR 1. Regular monthly meeting are being held at HQ level between:

(i) CMM & CELE (ii) CMM & CESE (iii) CMM & CEDE (iv) Dy. CMM & Dy.CMM (Dy.CSTE)

- Territorial Dy. CMMs have been nominated for each division. They are

visiting the division every month and holding meeting with ADRM and Branch Officers.

- Territorial CMMs are also nominated for each division. They are also visiting division and holding meeting with DRM & ADRM.

NCR 1 Monthly Meeting for Electric Loco and Electrical Construction items

2nd Wednesday of every Month between CMM/S & CELE and CMM/S & CEE/C

2 Monthly Meeting for Electric TRD items

3rd Wednesday of every month between CMM/S & CEDE

3 Monthly Meeting for Electric general items

4th Wednesday of every Month between CMM/S & CESE

4 Monthly Meeting for S&T items

2nd Tuesday of every Month between CMM/C & CSE.

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5 Depot Level Meeting with consignees

Daily attended by Depot officers with shed in charge.

6 Inspection & schedule of Depot

HQ Officers 1. CMM/S 2 per quarter 2. Dy. CMM/E 2 per quarter

NWR Periodical meetings are conducted for ensuring availability of all items, including Vital, safety and other critical items, by Controller of Stores and CMMs. There is a day to day rapport by depot officers with the user department at workshops and sheds. CSP meeting at Headquarter level are being conducted with S&T department and Electrical department on 3rd Thursday and 2nd Thursday of every month. Inspection schedule issued by Railway Board and by this office are being followed regularly. Inspection notes are also issued for these inspections. The inspection of Ajmer depot has resulted in better working of Printing press. Daily reports of output are being received. The Compliance has become 100%. No demand more than 02 months old is pending. The emergency indents are covered within 10 days.

SECR a. Total no. of field inspection carried by COS, CMM & Dy. CMMs -14 against target of 10 (April to Sept). b. Regular monthly meeting with CELE, CEGE, CEDE, CSE & CCE are being held to meet customer requirements. c. Feedback is being taken from user department to improve customer satisfaction.

SWR Inspections conducted by officers at various levels are furnished hereunder: Officers No. of

InspectionsDate Area of Inspection

COS 4

22.05.07 23.05.07 07.07.07 17.09.07

UBL-HPT section (Night inspection) HPT station (do) LD-MRJ section (do) MRJ-UBL section (Trailing window inspection for scrap items)

CMM 4

14.07.07 20.07.07 21.07.07 01.09.07

MSD/UBL DSD/SBC

M&GSD/AP GSD/UBL

Dy.CMM 6

Apr.-07 May-07 June-07 Aug.-07

Surprise Night Inspection of various sections

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Sep.-07

SMM 17

Apr.-07 May-07 June-07 July-07 Aug.-07 Sep.-07

Surprise Night Inspection of various sections

WCR Period CMM DY. CMM

(Electrical) Target compliance Target compliance01/04/07 to

01/10/07 03 02 06 04 CLW Satisfactory.

Depot inspection is being done by COS & CMM on regular basis. Customer care is achieved through meeting and liasoning mainly in following meetings at various level: 1. PPM – done weekly at SAG level. 2. PRM – done fortnightly at GM level.

DLW Stores Depot at DLW is attached to DLW main office, COS & CMM are frequently inspecting Stores Depots.

DMW DMW being a Production Unit, regular meetings at various levels are being held to meet the requirement of shops. Inspections are also being done as per schedule.

ICF This activity has been entrusted to CME/QA who is looking after customer complaint received from other Railways and field inspection of coaches.

RCF Two weekly meetings are held. One at COS level and another at CMM level.

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8. Pending Stock Sheets:

CR ER

NR NER

NFR

SR SCR

SER

WR

ECoR

ECR

NCR

NWR

SECR

SWR

WCR

CLW

DLW

DLMW

ICF

RCF

Elect 3 8 23 0 0 3 0 0 2 0 0 3 0 0 8 0 33 0 0 0 02 Signal

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Total 3 8 23 0 0 3 0 0 2 0 0 3 0 0 8 0 33 0 0 0 02

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9. Inventory performance for PL Groups under control of CMM/ Elec & S&C:

Railways Figures in crores of RsCR Group Name Year OB Cum Receipts Cum issues CB TOR

Electrical 2006-07 (Upto Sept 06) 16.23 61.40 39.36 38.27 48% Electrical 2007-08 (Upto Sept 06) 17.95 61.14 41.16 37.93 46% S & T 2006-07 (Upto Sept 06) 1.26 2.73 0.25 3.74 748% S & T 2007-08 (Upto Sept 06) 0.59 1.45 0.45 1.59 177%

ER Balance Issue TOR 06-07 07-08 06-07 07-08 06-07 07-08 26.18 33.75 36.25 38.76 36.11 43.53

NR Elect: Loco Holding

ETD/GZB- 140 nos including 45 nos of three phase Locos. ETD/LDH- 88 nos EPOH/CB- POH of 35 locos per year

(Fig in Lacs)Pl Group Receipts till

30/9/07 Receipts till 30/9/06

Issues till 30/09/07


Balances till 30/9/07


20-29 862 672 421 451 1433 1024 40-49 2317 2643 1187 1236 2019 2063 General 3769 3198 2305 2150 2799 2195

The total receipts in the current year for PL Group 20-29 have increased owing to materialization of dues against the newly stocked headings for three phase locos that are being maintained at ETD/GZB. Sig:

(Fig in Lacs)Pl Group Receipts

Till Receipts Till



Balances till


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31/08/07 31/08/06 31/08/07 50-59 595 583 445 373 321 384

NER 2006-07 Upto Aug 06 Upto Aug 07 PL Group Cumulative Issue

Balance Cumulative Issue

Balance Cumulative Issue

Balance

Electrical (40-49)

10.16 Cr. 2.20 Cr. 3.09 Cr. 3.29 Cr. 4.79 Cr. 3.10 Cr.

Signal (50-59

1.54 Cr. 0.97 Cr. 0.45 Cr. 0.82 Cr. 0.38 Cr. 1.60 Cr.

Total 11.70 Cr. 3.17 Cr. 3.54 Cr. 4.11 Cr. 5.17 Cr. 4.70 Cr. NFR The Inventory performance for PL groups 40-49 & 50-59 as on 30/09/06 was as under:

(in Crs of Rs).

Group OB CUM RECT CUM ISS CB 40-49 4.76 5.04 5.34 4.46 50-59 0.83 1.02 1.06 0.78

The Inventory performance for PL groups 40 – 49 & 50-59 as on 30/09/07 is as under: (in Crs of Rs). Group OB CUM RECT CUM ISS CB

40-49 3.45 7.70 5.05 6.13

50-59 0.31 2.00 1.08 1.23

SR (in lakhs - As on 31.8.07)

Opening Receipts Issues Closing Turnover Balance Balance ratio

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Elec. 882.33 2932.36 2244.29 1570.40 29.16 Sig. 811.58 2510.71 2067.27 1255.02 25.30

SCR Groupwise inventory position for 2006-07 &2007-08 (In Crores of Rs)

As on 30.09.2006 (06-07) As on 30.09.2007 (07-08) Group

OB

Cum. Receipts

Cum. Issues

C.B

TOR %

OB

Cum. Receipts

Cum. Issues

C.B

TOR %

20-29 2.77 7.19 4.41 5.55 62.92 2.77 8.11 4.65 6.23 67.0140-49 2.00 10.71 7.80 4.90 31.39 2.17 13.73 9.16 6.75 36.8450-59 0.38 1.89 0.92 1.36 74.21 0.38 2.63 1.37 1.64 59.88

78 0.01 0.02 0.01 0.02 101.06 0.01 0.01 0.01 0.01 58.2779 1.17 2.95 2.34 1.78 38.07 1.55 3.02 2.48 2.09 42.0083 0.85 3.02 1.98 1.89 47.58 0.52 2.60 1.79 1.34 37.3585 0.89 3.48 2.27 2.10 46.27 1.05 3.64 2.41 2.28 47.29

Over all

8.07 29.26 19.73 17.60 44.60 8.45 33.74 21.87 20.34 46.50

SER (Figures are in Rs crores Up to 20-09 07) OB on 1st April 07 Rs. 17.24 Cum rect Rs. 37.97 Cum issues Rs. 24.88 Closing balance Rs. 30.42

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WR

Figures in crores of Rs.

Receipts Issues Closing Balance As on

Turn over Ratio As on (%)

Main Group

Opening Balance as on 01.04.07

During2006-2007

Upto Aug. 07

Upto Aug. 06

During2006-2007

Upto Aug.07

Upto Aug. 06

31.8.07 31.8.06 31.8.07 31.8.06

20-29 4.73 11.01 7.00 5.45 11.48 4.20 2.81 7.53 7.84 74.65 116.25 31 0.67 1.01 0.52 0.62 0.90 0.39 0.24 0.81 0.94 86.58 163.19 35 2.54 9.44 5.34 5.82 9.64 2.77 2.69 5.12 5.88 77.13 91.08 40-49 4.30 18.05 7.04 10.36 18.60 5.79 6.98 5.55 8.24 39.99 49.19 50-59 0.26 2.70 1.04 1.09 2.93 0.48 0.44 0.83 1.15 72.69 108.90

ECoR Group CB as on 31-07-07 in Cr. CUM as on 31-07-07 in Cr. 20-29 3.99 1.08 40-49 2.10 1.32 50-59 0.02 0.06

ECR SN Group Opening

Balance as on 01.04.07 in Cr.

Cumulative Receipt up to 31.08.07 in Cr.

Cumulative issues up to 31.08.07 in Cr.

Closing Balance on 31.08.07 in Cr.

1 20-29 1.15 3.59 1.87 2.19 2 40-49 0.93 0.71 0.61 1.03 3 50-59 0.08 0.47 0.21 0.34

NCR Inventory performance for PL Group under control of CMM/Sale Figures in crores

OB Receipt Issues Closing Balance TOR% PL Group 06- 07- Cumm. Cumm. Cumm. Cumm. Closing Closing (06-07) (07-08)

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07 08 Receipt (06-07)

upto Aug. 06

Receipt (07-08)

upto Aug. 07

Issues (06-07)

upto Aug. 06

Issues (07-08)

upto Aug. 07

Balance (06-07)

upto Aug. 06

Balance (07-08)

upto Aug. 07

upto Aug. 06

upto Aug. 07

20-29 5.52 8.5 7.45 5.55 3.13 4.61 7.28 9.45 232.59% 204.98%

40-49 1.43 2.2 3.55 4.17 2.49 3.17 1.94 3.20 77.91% 100.94%Total

Electrical 6.95 10.70 11.00 9.72 5.62 7.78 9.22 12.65 164.06% 162.6%

50-59 Signal items

0.27 0.51 0.44 0.49 0.18 0.50 0.53 0.50 294 % 100 %

NWR ------- 44.3% TOR Group wise details are as follows: Group No. of items C.B. (In crores) Issues (In crores) TOR(in%) 40-49 768 4.73 6.93 34 50-59 228 0.66 0.33 102 61-69,71-74,76,81-84,92

1701 4.48 3.88 57

SECR Last Six month of previous

year Last six month of current year

Total issue (in Rs. Crores) 3.49 3.39 Closing Balance (in Rs. Crores)

6.32 7.48

TOR (%) 90.5 110

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SWR This Railway is yet to be computerized fully. Implementation of MMIS over this Railway is on progress. As such, segregation of full details of Electrical items alone is not possible at this juncture. Therefore, inventory position is furnished for all items hereunder: Opening Balance as on 01.04.07

Cumulative Receipt up to 30.09.07

Cumulative issues up to 30.09.07

Closing Balance as on 30.09.07

TOR as on 30.09.07

15.80 Crores 52.14 Crores 38.14 Crores 29.80 Crores 39.07%

WCR Sr.No. Depot Opening

Balance as on 01.04.07

Cum. Receipt

Cum Issue

Closing Balance as on 30.09.07

TOR %

1. ELS-NKJ

3.28 4.56 2.64 5.20 98.48%

2. ELS-TKD

3.17 5.10 3.26 5.01 76.84%

3. ELS-ET 3.54 5.61 4.24 4.91 57.90% Total 9.99 15.27 10.14 15.12 74.56%

CLW Depot Year Opening

balance Receipt Issue Closing

balance TOR

06-07 29.49 22.38 22.81 54.34 99.27 4 (EL – 3 Ph) 07-08 68.32 148.00 50.45 165.87 137

06-07 40.47 85.94 58.58 67.83 48.27 5 (EL/Siongle Phase)

07-08 46.54 135.34 87.80 94.08 44.65

7 (TM 06-07 30.39 121.79 109.86 42.32 16.05

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Phase & 3-phase)

DLW Inventory performance for PL Groups under control of CMM (Electrical and S&C) –N.A. Electrical items being of very small value there is no separate inventory control for these small value items. However total inventory position of DLW is summarized below

(All the figures are in thousand of Rs.) Budgetary

Targets for 2006-07

Actual performance in

2006-07

Variation Remarks

Sale suspense

35,00 1,39,65 1,0465 The variation is nominal

Purchase Suspense

50,00 -44,11,43 -44,61,43 The variations are due to more and more materials coming by Road transport

Stock Adjustment

-50,00 2,03,03 2,53,03 The variations are nominal

T.O.R 18.50 17.97 (-)0.53 The main figures of the Inventory & Targets thereof for the first quarter of 2006-07 (approx) are as follows :- Budget Targets for 2007-08 Actual performance upto second Qtr. of

2007-08 (As per the approx control of Sept' 07)

Total Issues 1503,54,00.00 75,93,219.00 Total Balances 285,38,32.00 41,11,523.00 TOR 18.98 54.15

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DMW There are only 9 Stock Items of Electrical Group, which are required for maintenance of Workshop and Colony. Separate Inventory figures are not being maintained for these items.

ICF Budget & Inventory details for the year 2007-08 and actual 06-07:

(Value in Crores)SN Particulars Actuals 06-07 Budget estimate 2007-

08 1 Opening Balance 52.81 69.81 2 Purchase grant 677.18 1030 3 WMS issues 659.14 1000 4 Gross issues 677.05 1018 5 Closing Balance 66.71 92.81 6 TOR 9.85 9.12

Opening Balance as on 01-04-07 (Physical Stock) : 93.19 crores Cumulative receipt upto 31st August 2007 : 302.84 Crores Cumulative issues upto 31st August 2007 : 220.41 Crores Closing balance as on 31st August 2007 : 175.62 Crores

RCF Opening Balance as on 01-04-07 in Rs. Cr.

Cumulative receipt 01-04-07 to 30-09-07 in Rs. Cr.

Cumulative issues 01-04-07 to 30-09-07 in Rs. Cr.

Closing balance as on 30-09-07 in Rs. Cr.

127.47 482.64 379.16 293.00

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10. Audit Statistics – pending items:

Railways CR ER

NR NER

NFR

SR SCR

SER

WR

ECoR

ECR

NCR

NWR

SECR

SWR

WCR

CLW

DLW

DLMW

ICF

RCF

Elec - - 1 - - - 0 0 1 - - 0 Sig - 1 - 1

Pt.II 1 0 2+5 2 1 -

Pt.I 9 0 2 Special letters 0 0

Draft Para 0 Provisional

Para 0

Audit Para 0 2 0 1 0 3 Total number of pending audit items

0 0 0 0 10 2

0

1 7 0 0 4 0 1 3 0 1 0 0 0 0

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11. Other items as suggested by Railways:

Railways

CR Tender finalization within 60 days after opening of tender (TC cases) -Railway Board should issue guidelines in the following issues:- 1. Various stages to be adopted for example summary/tabulation statement preparation, technical comments, briefing notes, TC meetings,

Acceptance of TC recommendations, PO pre-check and issue of PO. 2. The time period for each stage - so that accountability for delay can be fixed. A- It is suggested that summary/tabulation statement preparation stage

should be discarded. Instead briefing note should indicate detailed and complete summary OR tabulation and same should be sent for vetting. This will save time.

B- LPR (Last purchase details) for high value purchase orders, say more than Rs. Five lakhs should be available on a common website OR each Railway’s website in the form of scanned copy of orders in PDF files. This will save considerable time and effort.

C- Number of tenders are discharged/re-tendered on account of change in specifications/drgs. etc. This nullifies the time and money invested. It is suggested that tenders due to open within 15 days or already opened may be allowed for procurement of at least 6 months or 50% requirement to take care of crisis situations that may arise. Such tenders shall use the specification and panel of approved firms (if applies) as existing on the date of tender opening.

ER

a. Finance vetting of PO – above Rs.1 lac instead of Rs.50000 presently in vogue.

b. Banning/delisting of firms from list of approved sources who are holding Pos but not responsive to meet up urgency of materials for ER eg M/s Saria Industries, Kolkata, M/s Shah Industries, Kolkata and M/s K.D. Chopra, Kolkata, all are EDSO approved sources are holding POs of carriage fans urgently required in ER but remained reluctant to execute them despite several requests for COS, CWM, CEE & CMM. These firms may be delisted from the RDSO approved vendor list.

c. Finalization of TC cases within 90 days instead of 60 days and DA cases within 45 days instead of 30 days.

d. Introduction of uniform PL number and specification/drawing references for all items common to all railways to facilitate easy identification.

NR Online Placement of supply order against DGS&D Rate Contract - At

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present, Northern Railway is yet to place on line supply orders against DGS&D rate contract as officers & staff are not conversant with the procedure to be adopted for placing on line orders. It is desired to have adequate training in a phased manner with practical demonstration of placement of on line orders involving multiple consignees and multiple items. Inadequate response for spares of three phase locos – Electrical Loco Shed, GZB is maintaining 45 Nos. of three phase locos. The standardization and stocking of different PL Numbers is being done on continual basis at ETD/GZB depot. At present 450 Nos. of stock items have been standardized. The response to the tenders being issued for procurement of these items is inadequate. The vendors approved by CLW for three phase locos are not participating owing to small requirements of Northern Railway. Board is requested to impress upon CLW to develop vendors for these items in Northern Region. Inadequate response for procurement of Pantry Equipments - A large number of non-stock demands are being received by Northern Railway for procurement of different types of Pantry equipments. ICF has recently circulated (in August, 2007) a list of approved vendors for supply of these pantry equipments. The response of the vendors located in Southern Region is not encouraging as they are seldom quoting in the tenders issued by Northern Railway for procurement of pantry equipments. Board is requested to impress upon ICF to develop vendors for Pantry Equipments in Northern Region.

NER NFR - SR SCR 1. Procurement of WAG9 Spares

South Central Railway has very small population of approximately 15 locos of WAG9 type. Railway is facing difficulty in procurement of these spares as many of the sources are foreign based and quantities being small, no offers are being received. CLW may be asked to supply the spares to South Central Railway till substantial population of the locos is built up on this railway. 2. Procurement of TRD Spares Many of the items have been decentralized by CORE to be procured by zonal railways. However offers are not being received for many of the items or even then orders are placed, the suppliers are not supplying the items in time giving preference to supply to CORE. However for many of the items like transformer spares, Insulators and Tower Car spares, the offers are not forthcoming. These items may be centralized at CORE and supplies can be arranged through CORE only. 3. Procurement of MEMU items

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The population of the EMU/MEMU on South Central Railway is small when compared to some other railways. Quantities being too small, firms are not participated in the tenders floated by South Central Railway thereby delaying the procurement and supply of spares to EMU/Car Sheds. ICF or any other major railway procuring the EMU spares may be nominated to assist South Central Railway in supply of EMU spares as per the indentors’ requirements.

SER (i) Enhancement of acceptance power of purchase of COS, CMM & other officers.

(ii) Waival of SD of unregistered firms as per letter 86/RS(G)/155/1 dt.11.07.87 requires approval of SAG with finance concurrence. As a result, small value cases of direct acceptance of AMM, SMM, Dy.CMM are put-up to CMM. These powers may be delegated to respective Purchase Officers.

(iii) Web-based uniformly structured single database for all the Railways & Pus may be provided for easy searching of PO rates etc for high value cases.

WR ECoR a. Training of stores officer abroad:

It is observed that though officers of user departments like Mechanical, Electrical, Traffic including Finance are being sent abroad for training frequently very few officers of stores department are being sent abroad for training. Stores officers should also be sent to abroad for training in same manner as User Department and other Department. b. Costing of item by approving authority and laying down QAP for safety

items.

While approving and circulating list of approved sources by approving authority like RDSO/ICF/RCF/CLW/CORE etc. an estimated cost should also be indicated in the list to prevent the approving source to quote exorbitant rate and exploit Zonal Railways after getting approval due to restriction of procurement from approved sources only. An item should be in restricted list of approved supplier only after sufficient no. of sources are developed. Putting an item in restricted list with only one or two sources allow the firm to quote exorbitant rate. Moreover instead of restricting sources QAP may be laid down by RDSO/ICF/CLW etc.for safety items and only firm which have eligibility criteria based on the QAP can be considered for placement of educational/developmental/regular order by zonal railway.

c. Policy circular for procurement should only be issued by Stores directorate and circulation of list of approved suppliers by RCF/ICF/CLW

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& CORE to COS of Zonal railways.

Stores dte being nodal agency for procurement, the policy of procurement of various items should be issued only by Stores Dte. So many circulars for procurement issued by various directorate create confusion/ambiguity/debate and unnecessary delay in the procurement. Sometimes circular are issued by various other directorate without finance concurrence and approval of stores dte which creates confusion among TC members. Examples – The latest circular issued by Elec dte vide letter no.2001/Elect(G)/165/16 dt. 21.8.07 restricting sources of supply of various TL & AC items. Many times the policy guidelines issued by Electrical Directorate for procurement of a particular item for ICF/RCF/CLW approved sources, but neither ICF nor RCF issues list of approved sources, but neither ICF nor RCF issues list of approved sources of supply to COS of various Zonal Railways. Though the latest list of approved sources can be obtained from Website, that can not be considered authentic and moreover approved sources as on date of tender opening are not available on website also. So items which are required to be procured from approved sources other than RDSO, the organizations like ICF, RCF, CORE should be asked to circulate a list of approved suppliers in a similar manner like RDSO periodically i.e. yearly/half yearly as considered necessary.

d. Cartel formation:

For many items cartel formation by approved sources is observed. Railway Board has issued various circulars. These circulars were effective to a large extent to counter the cartel formation. These directives should be made applicable not only in case of cartel formation but also for items having single source and zonal railway enabling to purchase this item at fare price. However, the latest circular vide letter no.99/RS(G)/709/1 PT.I, dt. 29-06-07 that of educational order only to new suppliers after confirmation of their capacity/capability of supply by RDSO/PUs/CORE. It may be certified that this letter does not overrule Railway Board’s letter No. 2001/RS(G)/779/4 dt. 12-12-06 to invite flobal/open tender dispensing with the tender conditions for procurement of items from approved sources only or letter No. 2001/RS(G)/779/4 dt. 05-08-02 applicable in case of cartel formation. In recent cases of procurement of 100 VA inverter, a firm was considered as deserving case for placement of educational order and accordingly ICF was requested to carry out proto type test on the sample submitted by the firm. However, ICF refuses to carry out the prototype test on the ground

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of developmental order has been placed by ICF. So it may be made obligatory on the part of approving organization/authority to assess the capacity, capability or prototype clearance test on reference from zonal railways within stipulated item frame say 2/3 months. Otherwise, zonal railways should be authorized to carry out the prototype test before placement of educational order/developmental order.

ECR 1. ECR is finding it difficult to procure imported items of WAG-9 locos because of non-availability of sufficient approved vendors and firms quoting higher rates in our tenders compared to rates quoted in CLW’s tenders (due to lesser quantity). Hence it is proposed that the purchase of imported items of WAG-9 locos should be centralized at CLW.

2. Item of Tap Changers of Bombardier should be centralized at Railway Board as RC item on the patter of RC for maintenance spares for E-20 Brake System on M/s Faireley Transport. It will improve availability of material and avoid need for proforma invoice payment.

NCR 1. Southern Railway is entering into Centralized Running Contract for MICO items. This contract is operated by other Zonal Railways/Production Units. Each Railway is procuring separately large no. of Spares of Elgi make Compressors (90 items by NCR), and Spares of Tap Changer and other assemblies of Bombardier (110 nos. by NCR). It is requested that Board may nominate Zonal Railway(s) for arranging centralized Rate/Running contracts for spares of Elgi and Bombardier makes also.

2. For the purpose of vendor registration, the following categories of vendors were laid down vide Board's letter no. 2002/RS/(G)/753/1 Dated 03-12-02. It is proposed to reduce the no. of categories from 5 to 3 (viz. upto 5 lakhs, 10 lakhs and 40 lakhs & above) as also to enhance the minimum limit from Rs.1 lakh to Rs.5 lakhs. This will help Railways in reduced procurement time, as all direct acceptance cases involving registered vendors will not attract security deposit.

Category Existing Monitory limit

Proposed monitory limit

a Those Firms capable of executing supply orders valuing

Rs 40 lakhs and above

Rs 40 lakhs and above

b Those Firms capable of executing supply orders valuing

Rs 10 lakhs to Rs 40 lakhs

c Those Firms capable of executing supply orders valuing


Rs 5lakhs to Rs 40 lakhs

d Those Firms capable of executing supply orders valuing


e Those Firms capable of executing supply orders valuing upto Rs 1 lakhs

uptoRs 5 lakhs

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NWR SECR - SWR - WCR CLW Time limit for 10 days to received confirmation copy for FAX offer to be

relaxed in case of foreign offers in foreign currency. DLW - DMW - ICF 1. Revistion of purchase powers of Stores officers:

The revision of purchase powers of stores officers is long overdue. The prices of raw materials, labour costs etc. have gone up substantially since the last revision which has pushed up the prices of materials. Due to non-revision of powers and increase in prices during the intervening period, the number of tender committee cases to be finalised at various levels has gone up and it is felt that immediate revision of powers of purchase is required. The situation in production units is worse due to high volume of purchases. Keeping in view the increased work load due to rise in prices, it is hereby suggested that the powers may be revised Suitably for TC case & DA cases both. . 2. Emergency purchase powers on ST – non PAC: The emergency purchase powers on ST-Non PAC basis of Rs.2.0 lakhs is hardly adequate for production units immediate requirements. It may be enhanced to Rs.5.0 lakhs. 3. These days RDSO issues letters of revision on status of firms very frequently which is difficult to keep track of. RDSO may be advised to keep all revisions on web-page updated on daily basis which should be treated as authentic for tender finalization purpose. 4. Recently, the approved list published by RDSO includes many firms which are neither in Part I nor in Part II lists in some items like Vinyl Coated Fabric, PVC flooring sheet etc). They are included as prospective sources, likely sources etc. This has created confusion over the correct status of the firms. It is also not clearly explained how these firms in these categories are to be treated. This needs clarification and standardization.

RCF a. No finance vetting upto Rs.2.0 lakhs in emergency purchase. b. Enhancement of purchase powers through tender for DGS&D rate

contract upto normal purchase powers.

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agenda items for conference of cmm (elec & s&c) on 15-11 ... · agenda items for conference...

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