agenda introductionsfarah denahan6:30-6:45 pledge drive updatetracy more6:45-6:55 financial...

Agenda

Introductions Farah Denahan 6:30-6:45Pledge Drive Update Tracy More 6:45-6:55

Financial Report Dave Lewin 6:55-7:05

Recap of Meet & Mingle Carol Deely/Amy Zemnick 7:05-7:10

Sponsorship Update Pam Lookatch 7:10-7:20

Communication Procedures Pam Lookatch 7:20-7:35

UPCOMING EVENTS:

Costume Sale T.J. Tzur 7:35-7:40

Barnes & Noble Mandy Shaw/ Leah Talmers 7:40-7:45Parent Education Alana Baum/Amy Zemnick 7:45-7:50

Music Jam Dave Wisneski 7:50-7:55Community Night Catherine Lapping 7:55-8:00

All other Business Farah Denahan 8:00-8:15

Pledge Drive Update

Tracy More

Data From 2011-2012 Pledge DriveAs of October 9, 2011

$53,581

$80

$14,210

$3,639

EC OtherE1 4th - 8th

$81,607

$80

$36,183

$4,495

EC OtherE1 4th - 8th

Pledged - $122,365 Received - $71,510

GradeTotal

Percentage for Entire Grade

Percentages by Classroom

EC 35% 16%, 28%, 35%, 36%, 36%, 40%, 44%, 44%

ELI 20% 17%, 17%, 19%, 20%, 20%, 22%, 29%

4th 6% 6%, 6%

5th 14% 9%, 20%

6th / 7th 1% 0%, 0%, 5%

8th 3% 0%, 5%

Data From 2011-2012 Pledge DriveParticipation Percentages by Grade

As of October 9, 2011

21% Overall Participation

Agenda






UPCOMING EVENTS:





Budget Update

Dave Lewin

7

Budget UpdateFundraising as of Sept 30, 2011

8

Estimate Total Raised in September

Total Raised This Year

Total Raised At This Time Last

YearPledge Drive $200,000 $49,566 $58,944 $26,919Air Conditioning Fund $2,550 $13,722Halloween Costume Sales $2,000 $288 $288Walkathon (from Prior Year) 75,000 $320 1,440 195Sheffield Garden Walk 2,911Barnes & Noble 5,000Cash-Back Programs 1,500 $110 352 372Box Tops / Campbells 1,500Apparel Sales 100 Total $285,100 $52,834 $77,657 $27,486

9

Budget UpdateSpending as of Sept 30, 2011

BudgetTotal Spent in

September

Total Spent This School

Year Balance

Total Spent This Time Last Year

Copier 10,000$ $1,318 $2,442 $7,558 $1,764General Office and Art Supplies 10,000 1,703 1,703 8,297 1,040Field Trip/Bus Fees 8,000 8,000 336Air Conditioner Purchases 5,000 12,435 12,435 -7,435Staff Support 2,500 2,500 1,527Technology 5,000 5,000Sports 1,000 1,000Hospitality 2,500 198 198 2,302 917RTI 2,000 2,000Girls in the Game 1,666 1,666FOM Maintenance (bank fees, tax filings, etc) 150 21 32 118 10Printing of Parent Newsletters 750 109 641Community Outreach 1,000 160 160 840Student of the Month Breakfasts 700 700Honor Student Awards 500 100 400Pledge Drive Expenses 725 285 783 -58 25Walkathon Expenses 5,000 645 4,355 206Barnes & Noble Bookfair Expense 175 175Sound System 2,491 2,491 0Sheffield Garden Walk 531 -531Halloween Costume Fundraiser Expense 50 50 -50Lakeshore Friendraiser Expense 100 100 -100Funding Positions 200,000 200,000 0 130,000

259,157$ 16,270$ 221,779$ 37,378$ 135,825$

10

Total Raised Specifically for A/C 13,722$

Plus FOM approved funds 5,000$

Less Click & Pledge Fees (35)$

Less A/C Purchases (12,400)$

6,287$

Air Conditioning Account

Agenda






UPCOMING EVENTS:





Meet & Mingle Update

Amy Zemnick & Carol Deely

12

Meet & Mingle with Mayer Recap

Meet and Mingle at Lakeshore Sport and Fitness:

A SMASHING SUCCESS! Number of adult attendees: Approx 145 Number of children who attended: Approx 25 Bottles of wine leftover: 1 Bottles of beer leftover: 6 New memberships generated for Lakeshore: 5 & counting... Future $ raised as a result of these memberships: $600/year Profit after Expenses: Approx $1100 Money Donated by Lakeshore SF: $5000 NEW FRIENDSHIPS SPARKED: PRICELESS

Agenda






UPCOMING EVENTS:





Sponsorship Update

Pam Lookatch

15

Sponsorship Update

Beginning sponsorship discussions with new neighborhood businesses

Using partnership with Lakeshore SF as an example of how to turn a partner into our biggest sponsor

Ways to build partnerships: Special promotions which bring consumers into local

businesses and give $$ back to Mayer Special events held at local businesses which raise

awareness of their services and give $$ back to Mayer Creation of Corporate Committee:

Committee Goal: Raise awareness of local businesses within Mayer community which will in turn create long-term sponsors that we can count on each year

Agenda






UPCOMING EVENTS:





Communication Procedures

Pam Lookatch

18

School-wide Communication

Each event chairperson must put together a Communication Plan for his/her event based on the Communication Checklist: You can decide which means of

communication are appropriate for your event/initiative

Communication approval process and timeline needs to be adhered to

Communication Checklist

Type of Communication:

Send to: Send by:

Parent Newsletter Debbie Hilander

2nd week of month

FOM Email Blast Maureen Riordan

2 days prior to distribution

Room Parent Email Maureen Riordan

Wednesday of each week

Backpacked Letter Farah Denahan

5 days prior to distribution

FOM Website Olivia Potter

3 days prior to update on site

FOM Parent Newsletter

Monthly communication vehicle to promote FOM fundraising projects and school/community building topics.

Team Members:Debbie Hilander – EditorPat Hilander – DesignerOlivia Potter & Heather Easley-Harries – Apprentices (take over January 2012)

We rely on the FOM board and committee/ event chairs to provide us material to highlight in the newsletter. If your committee has a need or event to promote, the parent newsletter is the place to make your announcements.

Parent Newsletter

The newsletter is published at the end of each month

A typical newsletter schedule is: Article Ideas/Space Holding request – due at the end of

the second week of the month Articles (as complete as possible) – due at the end of the

third week of the month Design/Photos taken – completed the third into the fourth

week of the month Proofing – completed in the fourth week (includes Mayer

admin. review) Publication – the fourth week of the month (email and

hardcopy)

FOM Parent Newsletter

Submit ideas/articles for the parent newsletter to [email protected].

Pictures are impactful. If you have an article for the newsletter, please consider including a photo with it. We receive good feedback regarding articles with images.

If you do not have time to write an article, we will write something for you when possible. We will need a detailed outline with informative bullets. Submitters will be asked to review articles to ensure the facts are correct.

Do not overlook the importance of hardcopies. If this upcoming school year follows previous trends, we will have a number of families who opt to receive hardcopies (only) of the newsletter. This is why we try to aim for the middle of the last week of the month to publish (allows teachers the time to get into backpacks).

mailto:[email protected]

FOM Email Distribution List Guidelines

The Friends of Mayer email distribution list (a Yahoo! Group that functions as a newsletter, such that no one else can post without permission) will be used to inform parents, community, faculty and staff (as have chosen to have their email addresses included on the distribution list) about activities, events, or requests that are related to Mayer .

Materials sent to this distribution list must be related to the group and pertain to Mayer business (including Friends of Mayer business). Examples of the types of e-mails that will be sent include, but are not limited to, the following:

FOM emails - meeting reminders, meeting notes, requests Monthly parent newsletters Volunteer requests Supply requests School updates Requests that affect a wide audience within the school community such as school garden, choir

performance, Mayer sports teams, etc.

FOM Email Distribution List Guidelines(Messages That Will Not Be Sent)

Examples of the types of e-mails that will not be sent include, but are not limited to, the following: Outside events such as fundraisers not pertaining to Mayer FYI types of messages not directly pertaining to Mayer, such as

"your child might enjoy attending..." Any messages intended for personal or commercial gain

We strongly encourage the above type messages to be sent to the Mayer Community Network Yahoo! Group. This group was created for anyone to post. Replies go directly to the sender.

FOM Email Distribution List Guidelines(How to Post a Message)

Requests should be sent to the Friends of Mayer e-mail [email protected] with the message already written (the list administrator may do minor editing or ask questions/clarifications of information).

All messages must be "signed," including both a name and representation (for example, “on behalf of Friends of Mayer,” “Committee Co-Chair,” “Mayer Parent”).

The requested way to reply should be included. If responses are to go to the message sender, the appropriate

email address needs to be included in the message If responses are to be coordinated by the list administrator,

arrangements need to be made in advance and an alternate email should not be provided.

If responses include coordination of volunteers, the [email protected] email address may be listed as long as FOM volunteer coordinator has been notified.



FOM Email Distribution List Guidelines(How to Post a Message)

All messages will include an “opt-out”, such as “If you wish to be removed from the Friends of Mayer distribution list, simply reply to this email with your request.”

The list administrator keeps an FOM email blast calendar, so you can coordinate when your email will go out in advance.

Messages should be sent to the list administrator two days in advance of the requested mail-out date to allow adequate time for posting. Messages may be prioritized based on deadlines or to minimize the burden on recipients.

How to Get Information Into The Weekly Room Parent Email

Requests should be sent to Maureen at [email protected] with the message already written.

Information should be sent to Maureen by Wednesday. As an FYI, room parents generally get the email on Thursday so they have time to review and edit before sending to their room on Friday.

Messages should be only a paragraph, about 3-4 sentences per topic. The room parent email is intended to be a reminder of everything going on, NOT to cover all details. Last year, 73% of Mayer students had at least one parent on the FOM distribution list.

Backpacked Letters

If your event/initiative requires a backpacked letter, follow the steps below to get it produced: Send desired date of distribution to Maureen to check

other scheduled distributions Send letter to Farah for approval at least five days prior to

distribution Farah will coordinate getting approval from Principal

Konieczny which is necessary for all letters that go in students’ backpacks

Once approved: Farah will notify you that it is okay to print or send document

back to you with necessary revisions Farah will include printing instructions You are responsible for getting letter printed and distributing

in faculty mailboxes

Agenda






UPCOMING EVENTS: 7:35-8:00





Upcoming Events

Halloween Costume Sale Wednesdays & Fridays Before (8:30-9:00am) & After School (2:30-3:15pm) Now through October 26th

Barnes & Noble Book Fair Sunday, November 13th

Parent Education Series Thursday, October 20th @ 6pm Topic: Social Cruelty

Music Jam Thursday, October 20th 4-5pm Music Room

Community Night Thursday, October 27th 4-6pm

Halloween Costume Sale T.J. Tzur

32

Barnes & Noble Book FairMandy Shaw & Leah Talmers

33

Barnes & Noble Bookfair: Sunday, Nov. 13th @ Clybourn & Webster from 10am - 9pm

OM will receive up to 25% of all purchases that day that areattributed to Oscar Mayer (tell the cashier you are shopping for OM or give them a voucher)

OM will receive up to 12% of all purchases made online the five days after the bookfair when you enter our school number during checkout

Special Events - Art Table with Ms. Lapping, Storytime with a special guest (TBD), choral performance by 8th graders (TBD)

34

Bookfair Continued: Wish list forms emailed and hard copied to teachers. If you are aroom parent please encourage your teacher to get their list in this week All teachers who complete a wish list will have a box of books forparents to purchase the day of the bookfair. Any titles not purchased willbe posted on the FOM website for parents who want to purchase for theteachers but couldn't make it to the bookfair Information given to Debbie Hilander for the FOM newsletter and toOlivia Potter to post on FOM website Hard copy flyers with bookfair info and FOM blasts planned for lateOctober up until the bookfair Last year raised almost $5,000 in day of / online sales, valuationof donated books and 20% teacher discount

35

Parent Education NightAlana Baum & Amy Zemnick

36

Music JamDave Wisneski

37

Community NightsCatherine Lapping

38

OCTOBER 27th COMMUNITY NIGHT:GROWING DISCOVERIES

EC 101 Kate Marsh EC 102 Sarah Crookston EC 105 Diane Lena EC 106 Ashley Devonshire EC 109 Katherine Kopp EC 111 Tracy Lester ELI 113 Crystal Sankey ELI 202 Karen Neary ELI 205 Tracie KenyonPLEASE VOLUNTEER1. Ask your teacher how you can help.2. Remember students are WORKING at community night.3. Attend and enjoy!

39

MARCH 29th COMMUNITY NIGHT:COOL CONNECTIONS

EC 104 Katie Edmonds EC 107 Whitney Carroll ELI 108 Maggie Mulcahy ELI 201 Lauren Widaman ELI 203 Norah O'Brien ELI 207 Amanda Saenz ELII 204 Ana Solis ELII 206 Kara MaherPLEASE VOLUNTEER1. Ask your teacher how you can help.2. Remember students are WORKING at community night.3. Attend and enjoy!

40

Agenda






UPCOMING EVENTS:





All Other Business

Grant Opportunities School Tours

Attend program in library prior to tour Take parents on tour of school Answer perspective parents’ questions Volunteers needed 9:45am-11am

October 13thNovember 30thDecember 22nd

Join Us…

Following this meeting at:Webster Wine Bar - 1480 West Webster

Next FOM Meeting:Tuesday, November 15th

Hope to see you there!

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agenda introductionsfarah denahan6:30-6:45 pledge drive updatetracy more6:45-6:55 financial...

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