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AGENDA

The Mission of MPhA is to strengthen the profession of pharmacy, advocate for all Maryland pharmacists and promote excellence in pharmacy practice.

November 19, 2015 7:00 p.m. MPhA Headquarters, Columbia, MD Welcome and call to order by Chair Introduction of guests/new board members/announcements

I. Welcome and Call to Order Dixie Leikach

II. Introductions All

III. Meeting Sponsor Amy Young, Merck

IV. Guest Speaker Tony Tommasello, PEAC

V. Association Business/Action Items A. Approval of Minutes Dixie Leikach B. Consent Agenda Dixie Leikach C. Financial Report Matt Shimoda

i. YTD Financial Report (handout at mtg.) ii. 2014 Audit

iii. Edelman Approved Signer D. Contracts Aliyah

i. 2016 Convention, Clarion, Ocean City, MD ii. Kelly Payroll/HR– Affinity Agreement

VI. Strategic Discussion

A. Lobbyist Aliyah

VII. Leadership Reports A. President Hoai-An Truong B. Executive Director (handout) Aliyah Horton C. Student-ASP Trustee Shannon Riggins

VIII. Consent Agenda - Informational Reports

A. Board Votes in October B. Communications Committee C. Membership Committee D. ASP Updates

IX. Adjourn Public Board Meeting ****

X. BOT Executive Session – 2016 Budget

XI. Next Meeting January 21 , 2015- MPhA Headquarters

November 2015 - MPhA Board of Trustees Meeting 1

MPhA Board of Trustees Minutes. September- 1

MPhA Board of Trustees Meeting Minutes Thursday, September 17, 2015 9115 Guilford Road, Suite 200

Columbia, Maryland 21046 In Attendance: Officers – Chairman Dixie Leikach, President Hoai-An Truong, Vice President Kristen Fink, Treasurer Matt Shimoda, Speaker Chris Charles, Vice Speaker Ashley Moody Trustees – Wayne VanWie, Mark Lapouraille, Cherokee Lasyon-Wolf, Chai Wang, G. Lawrence Hogue, Elissa Lechtenstien, Nicole Culhane Ex-Officios – Hanna Fenta, Shannon Riggins, Paul Holly Members – Amy Nathanson, Nathan Thompson, Jane Kim, Brandon Keith, Virginia Nguyen, Lauren Lakdawala, Bonnie Li-MacDonald, Deanna Tran, Brittany Thomas, Jennifer Thomas, Marie-Therese Oyalowro, James Dvorsky Students – Brandon Briggs, Michael Goldenhorn, Courtney Lanehart, Ashley Fan, Erika Pineda, Sarah Lee, Greta Park, Long La, Dhrumil Patel, Hannah Noh, Ryan Boasi, Hanna Salehi, Ziad Haddad Past Presidents – Brian Hose, Murhl Flowers, Neil Leikach, Staff – Aliyah Horton, Kelly Fisher Guest – Steve Kravet Phone – Darci Eubank, Christine Lee-Wilson, Rondall Allen

I. Welcome and Call to Order – Dixie Leikach The meeting was called to order at 7:05 p.m.

II. Introductions – All

III. Guest Speaker – Dr. Steven Kravet

Johns Hopkins Community Physicians President Discussed Refill and Adherence Program and how physician’s and pharmacists can

collaborate

IV. Association Business/Action Items A. Approval of Minutes – Dixie Leikach Motion was made to approve the June minutes; the motion was seconded. Motion

was carried. B. Board Commitment/Conflict Documents – Dixie Leikach Board needs to sign the two forms.

C. Consent Agenda – Dixie Leikach Board members now have access to a board portal through MPhA’s website with

information only for the Board. The board can now view reports before the meetings. Board verbally agrees to consent agenda.

D. MPhA Financials – Matt Shimoda The 2016 budget will be considered at the November meeting. Committees need to submit budget requests to Matt by the end of September.

E. Strategic Plan – Aliyah Horton



A motion was made to approve the strategic plan; the motion was seconded. Motion was carried.

The strategic plan will be posted on MPhA’s website. F. Committee Action Items Committee orientation will be on Thursday, September 24 at 7:00pm at MPhA’s

headquarters. Professional Development Committee: working on a project to promote

pharmacists to other healthcare professionals. Vote for the video contests by going to MPhA’s Facebook.

V. Strategic Discussion A. Governance

I. Bylaws – Chris Charles Reviewed bylaws changes that were approve in 2015.

II. Board Portal – Aliyah Horton Reviewed board portal. This will also be used for other groups.

B. Engagement – Hoai-An Truong I. Recognition

Thank you to the committee chairs who have recently stepped down for their service and for the chairs who have taken their place.

II. Task Forces/Committees Opportunities Read the committee/network/task force descriptions in the Monday Message.

Be on the lookout for the survey to fill in which ones you are interested in. C. Membership R3 – Aliyah Horton An online directory for MPhA members only will be visible soon. There will be an

option to opt-out. Renewal and engagement plan will be developed.

D. EFK Properties, LLC – Matt Shimoda Building Committee is now a standing committee. It is chaired by the treasurer, with

the chairman and vice president as members. In negotiation for a tenant to lease Suite 400. A motion was made to approve up to $50,000 from the Kelly fund to finalize the

lease build out next door. Motion was second. Motion carried.

VI. Leadership Reports A. President – Hoai-An Truong ASK ME 2 about MPhA: Invite fellow pharmacists to join MPhA Join a committee and contact the chair for more information. See you next month at our membership program in lieu of a Board of Trustees

meeting on October 15. B. Executive Director – Aliyah Horton Passive revenue: (1) Credible, a market place for student loan refinance. (2)

Multiweb, a company that will place small banners on MPhA’s website for marketing which MPhA receives 30%.



A motion was made to approve Aliyah to sign a contract with Mutiweb, a motion was seconded. Motion carried.

VII. Informational Reports/Announcements

A. Board of Pharmacy Update – David Jones/Dixie Leikach Written report submitted.

B. MPhA Foundation – Paul Holly Thank you for the support to the board during the Annual Convention. The Building Campaign has had four Past Presidents pledged. The Leadership Workshop is on November 7.

C. ASP Updates UMES SOP Shannon Riggins – event update. NDMU SOP Hanna Fenta – event update. UM Elissa SOP Lechtenstein – event update.

D. Schools of Pharmacy UMES Rondall Allen – The new building is hoping to be completed in 5 years. UM Natalie Eddington – written report submitted. NDMU Anne Lin – no update.

E. MD Pharmacy Organizations – MSHP Meghan Swarthout – no report. MD-ASCP David Jones – Nicole Brandt is MD-ASCP new president. MPHS Ashley Bivins – no report.

VIII. Discussion/New Business

A. Medical Cannabis Commission: An emergency bill went into effect immediately. MPhA submitted comments and there were technical changes only. Mid-to-late next year, medical cannabis should be available for patients.

B. Immunization Commission: Next meeting is on Thursday, September 24. There is a new chair from Hopkins.

C. Laboratory Advisory committee: Next meeting is on Wednesday, November 18 D. MPhA is working with the Jewish museum of Maryland. They are doing an exhibit in

2016 that focuses on Jews in medicine. They borrowed some items and we will share information once we know when the opening is.

IX. Adjourn The meeting adjourned at 9:30 PM.

X. Next Meeting November 19, 2015 – MPhA Headquarters Respectfully submitted, Aliyah N. Horton, CAE Secretary Maryland Pharmacists Association


UMES APHA-ASP AMERICAN PHARMACISTS MONTH In the month of October, the UMES APhA-ASP chapter sought to really bring awareness to the profession of pharmacy. By educating congressmen at the Capitol Hill health fair about provider status, immunizing hundreds of people at our 5 immunization events, supporting our region’s fellow student pharmacists at MRM, raising hundreds for our local non-profit women’s clinic, and thanking our faculty for the education and mentorship they have provided along the way, we hope to continue to proudly serve our community, and demonstrate what the future of pharmacy holds.

Past Events:

Breast cancer awareness dress

down day

Faculty appreciation

luncheon

Campus wide health fair &

Capitol Hill health fair

MRM chapter challenge winners

& member won “Member At large”

LOOK OUT FOR OUR NEWSLETTER! End of November

On our Facebook Page: UMES APhA-ASP


MPhA Board Votes taken in October. These votes are recorded here and ratified as part of the consent agenda.

Approve Executive Director to execute contract for the 2016 Mid-Year Meeting at the Doubletree in Columbia, MD.

Approve Executive Director to execute contract to establish an affinity program with Infinitrak. Trustee Member

Response Comment Response Comment Name Yes Yes Dixie Leikach Yes Yes Shannon Riggins Yes Yes Nicole Culhane Yes Yes Kristen Fink Yes Yes G. Lawrence Hogue Yes Yes Matthew Shimoda Yes Yes Wayne VanWie Yes Yes Mark Lapouraille Yes Yes W. Chris Charles Yes Yes Ashley Moody Yes Yes Cherokee Layson-Wolf Yes Yes Unknown

Yes Yes Natalie Eddington, ex oficio

Yes Yes Rondall Allen, ex oficio Yes Yes Paul Holly, ex oficio

According to the by-laws Ex Oficio Members do not have voting privileges. However, those who chose to vote, their opinions are recorded, but not included as part of the tally.


Communications Committee Chairs: Bonnie Li-MacDonald and Deanna Tran Goal #1: Increase awareness of social media Addresses Strategic Plan: Achieve and maintain at least an 82% retention rate of pharmacist and technician members each year. Define and promote the member value proposition to attract all pharmacists

• Implement a “Like” campaign in order to increase “likes” on facebook to 800. • Implement regular postings that increases activity to social media (ie trivia question, winner gets

gift card) post at least 4 interaction posts in 2015-2016 • Implement regular member spotlights (of different pharmacist groups) on social media post

at least 4 member spotlights • Internal: Develop a communication guide

o Social media Develop a summary document of ideas and resources from different pharmacist

groups (industry, public health, inpatient, chain, supermarket, independent, etc) on social media items of interest for posting

Develop a social media guide including calendar, reminders for member spotlight, interviewing people at events, and hashtags for all events

o Branding Implement a signature template for all staff, board of trustee members, and

committee/network chairs Develop and implement a template for all powerpoint and emails

Goal #2: Develop a membership board for events Addresses Strategic Plan: Define and promote the member value proposition to attract all pharmacists

• Develop a membership board for display at events with the help of membership committee Goal #3: Increase awareness and value of the Journal Addresses Strategic Plan: Define and promote the member value proposition to attract all pharmacists

• Recruit at least 2 new writers who represent other pharmacist groups and their interests • Implement quarterly posting about articles in the MPhA journal (digitally available through the

website) Goal #4: Increase awareness of website benefits for members Addresses Strategic Plan: Define and promote the member value proposition to attract all pharmacists

• Implement the following social media postings: career center, available MPhA committees, awards, student scholarships, resources (controlled substance inventory, lawbook)

Goal #5: Work in tandem with membership and advocacy committees to promote their goals Addresses Strategic Plan: Define and promote the member value proposition to attract all pharmacists

• Promote awareness of one event or project related to membership and/or advocacy committee Completed

• Transition meeting with Cynthia Thompson • Meeting with Aliyah and Kelly about committee goals • October Pharmacists Month: sent pharmacy facts for social media posting, member spotlights • Committee Fair on 10/15/15 • Chair collaboration meeting with Membership and Advocacy Meeting on 11/5/15


MPhA: Membership Committee Meeting

October 27, 2015

Minutes

Attendees: Aliyah Horton, Shawn Collins, Michael Goldenhorn, Tim Rocafort

1. Current membership promotion discussion a. Promotion was done via e-mail, mailing, and Monday Message b. Promotion for new members of $100 until 10/31/15 c. Promotion for current members of 10% off renewal dues until

10/31/15 i. Currently, both promotions will be for MPhA membership until

the end of 2016 d. New member packets

i. Tentatively will include the following: 1. Thank you letter from Membership Committee Chair 2. Calendar of events

a. CE programming b. BOT meetings c. Professional development d. Social networking

3. Breakdown of value of membership/return-on-investment

4. Benefits of joining MPhA information 5. MPhA Committee descriptions

2. Membership CE programming a. Good turn out for the FDA speaker last October 15th b. Upcoming CE programming:

i. January – MPhA Midyear Meeting


ii. February – Advocacy Workshop 3. Membership incentive ideas

a. New graduates/new practitioner professional and social networking around June/July 2016

b. 6-month survey of new members i. To determine engagement, suggestions, concerns, etc.

c. Professional Tools for Members Only i. Collaborative Practice Template

4. Joint efforts with Communications, Advocacy, and NPN Committees a. Communications – increased media (social and traditional) presence b. Advocacy – as an added benefit for members and to aid in moving

profession forward c. NPN – new graduates/new practitioner engagement – social during

Spring 2016, NAPLEX review weeks 5. Membership Tally for 2015

a. Total 2015: 928 fully paid members b. So far 2016: 136 full paid members

6. Co-chair/Volunteer search a. Looking for a co-chair and more committee volunteers


NOTRE DAME OF MARYLAND UNIVERSITY

EVENTS

September 19, 2015 --- ADA Muevton Conferencia Health Fair o Educated on diabetes and diabetes prevention

September 20, 2015 --- Fall Prevention Walk/ Health Fair o In collaboration with Baltimore Department of Aging, educated on falls and

prevention of falls with interactive game, proper medication disposal and BP screenings

September 26, 2015 --- Mural Unveiling Health Fair o In collaboration with Food for Thought and Paul’s Place high school students o High school students painted mural as backdrop for local community garden

October 18, 2015 --- Diabetes Education and Promotion o Educated students on campus about diabetes and gathered team to walk at the

annual Step Out: Walk to Stop Diabetes October 17, 2015 --- Pow Wow Health Fair

o Educated Native American community on diabetes and smoking cessation October 22, 2015 --- Operation Diabetes Speaker Series

o Speaker educated the NDMU community on diabetes October 28-29, 2015 --- Baby Boomer Expo

o Educated on immunizations, BP screenings, medication reviews

Please contact Hanna Fenta at [email protected] with any questions or concerns.


mailto:[email protected]

APhA-‐ASP @ University of Maryland School of Pharmacy 2015-‐2016 November 19, 2015

1. Recent Events a. Midyear Regional Meeting

i. Region 2 Operation Diabetes and Operation Immunization Awards b. APhM2015 Picture & Facebook Challenge c. Project Homelessness Connect

i. Over 2000 homeless patients were provided with a variety of clinical services

2. Upcoming Events a. Check out our Google calendar of events! https://goo.gl/wVo3kp b. Operation Heart-‐ Pump Up Your Health event at Meritt Athletic Club c. Patient Counseling Competition d. APhA Annual Meeting Preparation

As always, we are looking for Pharmacists to help volunteer their time at our health fairs. If interested, please contact Elissa Lechtenstein ([email protected])! J November 2015 - MPhA Board of Trustees Meeting 11

Date: November 2015 To: Board of Trustees From: Matt Shimoda, Treasurer Aliyah N. Horton, Executive Director Subject: 2016 Proposed Budget and Briefing Materials On behalf of the Budget and Finance Committee, we are pleased to present the 2016 proposed budget and overview narrative. The 2016 budget projects a net budget deficit of ($494,500) compared to a 2015 budget forecast deficit of ($546,564). The 2016 budget was created in an effort to begin to reduce the expenses and increase revenue so that MPhA no longer pulls from reserves to support operations. The expectation is that as we move through 2016 and into 2017 those expenses will be reduced even further and we will gain direct income from EFK properties. The budget was designed to increase operational efficiency, predictability of cash flow and to provide a platform to align organizational resources with our strategic goals. The proposed budget differs from previous budgets in the following: Income: New lines of income for grants, facility rental, CE Programs and golf tournament will be managed under via the Foundation. Expense: Expenses are realigned to reduce administrative expenses and focus on strategic objectives of increasing membership recruitment, retention and membership value as well as a focus on advocacy. Please review the budget overview narrative outlining detailed business assumptions. We look forward to your questions and approval.


Proposed MPhA 2016 Budget

MPhA 2016 Proposed Budget Revenue and Expenses Overview

November 2015 Operating Summary

2016 Budget 2015 Budget* 2015 Budget* Assumptions

Revenue $333,900 $309,500 $295,000 Expenses ($828,800) ($855,564) ($830,000) Net Asset Change ($494,100) ($546,564) (546,564)**

Revenues for 2016 are budgeted at $333,900, representing a 7% increase compared to the 2015 budget. Expenses for 2016 are ($828,800) for a 3% decrease over 2015 budgeted expenses. For 2016, there is a ($494,100) net budget deficit, which will be pulled from the Kelly Fund on a quarterly basis. Further details are provided in this overview document. *Please note the 2015 budget did not include building move expenses and payments on the Middle Valley Bank Loan, but the 2015 budget assumptions do. **Transfer from reserve was budgeted as a line of revenue in 2015. NEW REVENUE

• CE Programming • Facility Rental • Grant(s) • Advertising • New Affinity Programs

ADMINISTRATION Expense side includes effort to streamline operations, reduce vendors, and more accurately reflect operations. Assumptions:

• Request of $5,000 from MPhA Foundation as seed funding to support staff related to the implementation of Foundation activities and fundraising including golf tournament.

• Increased support for accounting services. An engagement amount for fully outsourcing accounting will be presented at the BOT meeting.

• Streamlining and updating equipment lease and maintenance agreements to current operational environment.

• Implementation Online service to combine Payroll and HR functions that will reduce vendors, smooth operations. Initial start-up costs in 2016, but for 2017 combined Payroll and HR support will be less than 2015 expense.

• Recognizes increased responsibility as tenant in a single floor building, MPhA covers all costs related to maintenance inside the rented space.



• Additional reductions in expenses expected as more services are streamlined in later part of 2016 and into 2017.

PROPERTY

• MPhA will pay rent and some expenses on the Montgomery Park Space through the expiration of the lease June 2016.

• MPhA must pay back loan for buildout expenses. EFK begins repayment on one of its Promissary Notes in September 2016, which is reflected on the income side.

INVESTMENT IN MPHA’s STRATEGIC GOALS Lobbyist Expenses include retainer and MPhA administrative costs for support for a lobbyist in Annapolis to provide support on legislative process and relationship building prior to and during legislative session. Scope of lobbyist support, may include up to the follow activities. All to be determined at MPhA discretion. Legislative Process

• Identify proposed legislation with MPhA members • Identify legislator bill sponsors and supporters • Lobbying and vetting MPhA’s bill position on MD General Assembly bills • Assist with drafting and delivery of testimony • Schedule regular conference calls during session to discuss legislation and MD

General Assembly updates • Monitor bills of interest by attending hearings and committee meetings, and

communicating with bill sponsors and committee members • Provide written monthly reports to reflect updates on legislation and various

tasks • Attend MPhA membership events as requested • Engage MPhA members by providing written and/or in-person testimony,

contacting legislators, attending events, and other tasks as requested Relationship Building

• Identify and schedule introductory meetings with key officials and staff before and during session, i.e. Governor, Lt. Governor, MD General Assembly Leadership and Officials, State Agencies, interest groups, etc.

• Identify legislative events for MPhA membership attendance – District Night events, political receptions, hearings, etc.

• Coordinate MD General Assembly Committee dinners to include MPhA membership

• Assist in the planning of MPhA’s Legislative Day during session to include assistance with scheduling a political speaker, arranging meetings with legislators and helping to contribute to the overall success of event

Publications

• Investment in full color Maryland Pharmacist Journal and options for digital distribution.



• Reduced production costs due to increase in fee for color ads Annual Convention and Mid-Year Meeting

• Budgets are straight-lined • 2016 MY meeting space is more expensive than 2015; Convention expanding by ½ a day. • Increased effort to offer gain more sponsorships, attendance by increasing engagement

opportunities Member Programming/Committees

• Focus on member programming and activities that include collaboration amongst committees and staff to advance membership return on investment (ROI) and strategic plan goals.

• Includes line item for MPhA President to utilize resources to advance initiatives or projects during their tenure.

Marketing

• General marketing is focused on membership outreach and education and advancing MPhA brand.

• Community Outreach includes awards and other areas where MPhA works in collaboration with strategic partners.

Student Chapters

• Straight-lined for all schools. • Student Chapters to report back to BOT on how funds are used to support student

engagement and connection to MPhA. • MPhA branding will be required for any activities that include use of MPhA funds.

Payroll and Benefits

• 4% merit increase pool for staff and staffing realignment.



PROPOSED 2016 MPHA BUDGET

Income 2015 2016

Admin. Services $30,000.00 $35,000.00 APhA MD Reception $7,500.00 $15,000.00 Convention $60,000.00 60,000.00 Golf $3,500.00 Corporate Sponsors $50,000.00 50,000.00 Dues $110,000.00 100,000.00 Mid-year $30,000.00 30,000.00 Grants $0.00 5,000.00 Facility Fees $500.00 2,500.00 Members Programs/CE $0.00 8,000.00 Publications Advertising $1,000.00 5,000.00 Law book $14,000.00 11,000.00 Other 1,000.00 Investment Income EFK LLC 8,000.00 Scholarship Fund $3,000.00 3,000.00 Total Income $309,500.00 $333,500.00 Transfer from Reserve ($546,564.00) ($494,500.00)



Expenses 2015 2016

Administration Accountant/Audit $ 10,000.00 $ 15,000.00 Legal 7,500.00 5,000.00 Benefits 64,000.00 64,000.00 Credit Card Services 9,000.00 9,000.00 Dues & Subscriptions 4,000.00 4,000.00 Equipment Maintenance 1,700.00 500.00 Equipment Lease 3,000.00 10,000.00 Facilities Maintenance 9,600.00 9,600.00 Insurance 8,000.00 10,000.00 Misc Office/Member Support

0.00 1,000.00

Office Supplies/Other 20,000.00 10,000.00 Fixtures, Technology 35,000.00 6,000.00 Payroll 285,000.00 265,000.00 Payroll and Human Resources Services

1,500 4,500

Postage & Shipping 6,000.00 8,000.00 Property Montgomery Park 74,400.00 38,500.00 Guilford Road 88,164.00 90,000.00 MVB Buildout Loan Repayment

26,000.00

Security 1,000.00 1,000.00 Taxes 3,600.00 4,000.00 Telecommunications 14,000.00 14,000.00 Utilities Montgomery Park 4,000.00 1,800.00 Guilford Road 10,000.00 8,000.00 Total Administration $ 659,464.00 $ 604,900.00 Your Membership 4,000.00 4,000.00 Government Affairs/Lobbying

2,500.00 24,000.00

Marketing General Marketing 12,000.00 6,000.00 Community Outreach 7,500.00 6,000.00 Meetings APhA MD Reception 11,000.00 20,000.00 Convention 55,000.00 55,000.00 Golf 3,500.00



Midyear 25,000.00 25,000.00 MPC 600.00 600.00 Member Programming 0.00 12,000.00 President’s Initiative 0.00 1,500.00 Trustees 6,000.00 6,000.00 Committees Cruise 500.00 Membership 2,500.00 2,500.00 Technician Network 750.00 1,500.00 Legislative 500.00 Communications/Outreach 2,000.00 2,000.00 NPN 5,000.00 2,500.00 Professional Development

3,750.00 2,500.00

General 2,500.00 2,500.00 Publications Journal 20,000.00 20,000.00 Law book 5,000.00 5,000.00 Public Relations Scholarships 3,000.00 3,000.00 Student Chapters 7,500.00 7,500.00 Travel 15,000.00 14,000.00

Total Expenses $ 854,564.00 $ 828,000.00
