agenda a. review of utility bills/financials · 2018-04-05 · agenda . regular meeting . april 10,...

AGENDA

REGULAR MEETING April 10, 2018

7:00 P.M.

A. REVIEW OF UTILITY BILLS/FINANCIALS: 1. March 2018 bills in the amount of $ 251,523.79 2. March 2018 WWTP bills in the amount of $ 282,293.69 3. MSCPA bill for February 2018 in the amount of $504,126.30 4. February 2018 Financial Reports

B. BPU BOARD MINUTES 1. January 9, 2018

2. February 13, 2018 3. March 13, 2018 B. DIRECTOR’S REPORT C. ACTION ITEMS

1. American Municipal Power Mutual Aid Agreement

D. DEPARTMENT PROJECT PROGRESS REPORTS 1. Engine Projects - Chris McArthur 2. WWTP Project - Bill Briggs 3. Distribution - Chad Culbert

E. DEPARTMENT & INCIDENT REPORTS

1. Water & Wastewater Treatment Plant Report 2. Water Distribution & Sewer Collection Report 3. Electric Distribution Report I Reliability Statistics 4. Power Plant Report

F. MISCELLANEOUS 1. City Council Minutes a. March 5, 2018 b. March 19, 2018 c. March 27, 2018 G. BOARD MEMBER ROUNDTABLE H. OPPORTUNITY FOR GENERAL PUBLIC TO ADDRESS THE BOARD I. ADJOURNMENT

CUSTOM INVOICE REPORT FOR CITY OF HILLSDALE 1/8Page:

04/04/2018 08:42 AMUser: gkeasalDB: Hillsdale

POST DATES 03/01/2018 - 03/31/2018JOURNALIZED PAID BANK CODE: BPUAP

PAID BYCHECKNUMBERAMOUNTDESCRIPTION

INVOICENUMBER

VENDOR NAME: A CLEAN START69040150.00 OFFICE CLEANING81603169112150.00 OFFICE CLEANING816032

300.00 TOTAL VENDOR A CLEAN START

VENDOR NAME: ACD69113202.00 MONTHLY FIBER LEASE42187-121

202.00 TOTAL VENDOR ACD

VENDOR NAME: ACE TEX ENTERPRISES691141,082.00 RAGS / WIPERSACE218940

1,082.00 TOTAL VENDOR ACE TEX ENTERPRISES

VENDOR NAME: ADRIAN COMMUNICATIONS6904193.00 BATTERY FOR HANDHELD RADIO120139

93.00 TOTAL VENDOR ADRIAN COMMUNICATIONS

VENDOR NAME: ALEXANDER CHEMICAL CORPORTION69115880.00 FLUORIDE FOR WTPSLS 10068982

880.00 TOTAL VENDOR ALEXANDER CHEMICAL CORPORTION

VENDOR NAME: AMAZON CAPITAL SERVICES, INC6911615.74 SAFETY LABELS19LF-TXKV-Q7GL6911621.74 SAFETY LABELS1WFG-XVJJ-XL4H69043170.72 AED PADS1X4X-X616-K6F369116471.92 LED BULBS1XKX-YC1D-7VWP

680.12 TOTAL VENDOR AMAZON CAPITAL SERVICES, INC

VENDOR NAME: AMERICAN COPPER AND BRASS, LLC6911711.00 PLUMBING, SAWBLADES,TUBING18INV0093716911734.87 PLUMBING, SAWBLADES,TUBING18INV0093706911715.45 SUPPLIES FOR POWER PLANT18INV0096106911713.34 SUPPLIES FOR POWER PLANT18INV0096736904423.78 SUPPLIES FOR POWER PLANT18INV006914690442.86 SUPPLIES FOR POWER PLANT18INV00691369117546.00 CAT 6 CABLE AND OFFICE REPAIR MATL18INV0090396911717.29 CAT 6 CABLE AND OFFICE REPAIR MATL18INV008794691171.97 CAT 6 CABLE AND OFFICE REPAIR MATL18INV0096726911767.43 CAT 6 CABLE AND OFFICE REPAIR MATL18INV0096116904426.40 VARIOUS PLUMBING SUPPLIES18INV0078696904434.98 VARIOUS PLUMBING SUPPLIES18INV008047690444.81 VARIOUS PLUMBING SUPPLIES18INV008716

800.18 TOTAL VENDOR AMERICAN COPPER AND BRASS, LLC

VENDOR NAME: ANIXTER POWER SOLUTIONS, LLC69045105.00 INVENTORY3817710-0069045180.00 INVENTORY3817799-00

285.00 TOTAL VENDOR ANIXTER POWER SOLUTIONS, LLC

VENDOR NAME: ARROW SWIFT PRINTING69046448.00 WINDOW ENVELOPES14514969046124.00 COPY PAPER145177691181,080.00 REMINDER NOTICES/FINAL NOTICES14501669118510.00 ENVELOPES145150

2,162.00 TOTAL VENDOR ARROW SWIFT PRINTING

VENDOR NAME: AT&T691191,440.55 TELEPHONE SERVICE517R2105760369047715.13 IT EQUIOPMENT/ROUTER/VOIP44031890406

2,155.68 TOTAL VENDOR AT&T

VENDOR NAME: BEAUREGARD, DALENE R6904845.00 UB refund for account: 02313803/08/2018

45.00 TOTAL VENDOR BEAUREGARD, DALENE R

VENDOR NAME: BECKER & SCRIVENS69049200.00 CONCRETE SAW BLADES 76967

200.00 TOTAL VENDOR BECKER & SCRIVENS





INVOICENUMBER

VENDOR NAME: BLUE CROSS & BLUE SHIELD OF MI691201,327.73 DENTAL & VISION INSURANCE GROUP 00700345014478

1,327.73 TOTAL VENDOR BLUE CROSS & BLUE SHIELD OF MI

VENDOR NAME: BRENT JOHNSON6905063.71 REIMBURSEMENT TRAINING3-1-18

63.71 TOTAL VENDOR BRENT JOHNSON

VENDOR NAME: BRIDGESTONE AMERICAS, INC691212,585.14 MONTHLY PROCESSING6120078

2,585.14 TOTAL VENDOR BRIDGESTONE AMERICAS, INC

VENDOR NAME: BROWN, ROXEY A6905132.83 UB refund for account: 02522503/05/2018

32.83 TOTAL VENDOR BROWN, ROXEY A

VENDOR NAME: BUSINESS CARD69122796.39 TRAVEL, LODGING & MEETINGS & COMPUTER5474151353529297

796.39 TOTAL VENDOR BUSINESS CARD

VENDOR NAME: CANFIELD, JOSH J690526.68 UB refund for account: 00991902/26/2018

6.68 TOTAL VENDOR CANFIELD, JOSH J

VENDOR NAME: CHERRY TREE APARTMENTS6905311.00 UB refund for account: 02602303/08/2018

11.00 TOTAL VENDOR CHERRY TREE APARTMENTS

VENDOR NAME: CHESTNEY PUBLISHING6912450.00 SPONSOR GRILS DISTRICT PROGAM72706912450.00 MAY/JUNE ADS7436

100.00 TOTAL VENDOR CHESTNEY PUBLISHING

VENDOR NAME: CINTAS CORPORATION6912591.79 RUGS - PP400456224469125427.72 MATS, RUGS & TOWELS40045622936912591.79 PP - RUGS400440267869125416.11 MATS, TOWELS & RUGS40044026966905491.79 RUGS - PP400425362569054416.11 MATS, RUGS & TOWELS400425355869054113.96 WWTP SAFETY CABINET SUPPLIES5010154693

1,649.27 TOTAL VENDOR CINTAS CORPORATION

VENDOR NAME: CITY OF HILLSDALE691262,632.87 REPAIRS TO VEHICLES, STREET CUTS,ICE CONTROL,TRAFFIC CONTROL, SOILS03072018-2691261,616.73 REPAIRS TO VEHICLES, STREET CUTS,ICE CONTROL,TRAFFIC CONTROL, SOILS03072018-2691262,018.28 REPAIRS TO VEHICLES, STREET CUTS,ICE CONTROL,TRAFFIC CONTROL, SOILS03072018-469126817.85 REPAIRS TO VEHICLES, STREET CUTS,ICE CONTROL,TRAFFIC CONTROL, SOILS03072018-1

7,085.73 TOTAL VENDOR CITY OF HILLSDALE

VENDOR NAME: CLEVELAND PUMP & SUPPLY, LLC690551,002.75 LUBE OIL PUMP210301-001

1,002.75 TOTAL VENDOR CLEVELAND PUMP & SUPPLY, LLC

VENDOR NAME: COMMUNITY ACTION AGENCY691272,617.11 FEBRUARY OPERATION ROUNDUP3-10-2018

2,617.11 TOTAL VENDOR COMMUNITY ACTION AGENCY

VENDOR NAME: CORONA, DOUG E6905613.00 UB refund for account: 03022503/05/2018

13.00 TOTAL VENDOR CORONA, DOUG E

VENDOR NAME: COVEY, APRIL R6905782.50 UB refund for account: 02288703/05/2018

82.50 TOTAL VENDOR COVEY, APRIL R

VENDOR NAME: CURRENT OFFICE SOLUTIONS69058304.49 OFFICE SUPPLIES602368-00





INVOICENUMBER

VENDOR NAME: CURRENT OFFICE SOLUTIONS69058234.56 LEASE/COPIES29304769058260.11 LEASE/COPIES29430469128424.00 WORKSTATION, SIT-STAND602698-006912838.52 OFFICE SUPPLIES603064-006912828.19 OFFICE SUPPLIES603034-006912899.37 OFFICE SUPPLIES602764-006912819.99 SUPPLIES602623-00

1,409.23 TOTAL VENDOR CURRENT OFFICE SOLUTIONS

VENDOR NAME: DREWS, JOHN M6912943.02 UB refund for account: 02465203/21/2018

43.02 TOTAL VENDOR DREWS, JOHN M

VENDOR NAME: DUBOIS TRUCKING AND EXCAVATION6913067.00 SAND AND TOPSOILQB12706905915.00 SAND / POLE FILLQB1264

82.00 TOTAL VENDOR DUBOIS TRUCKING AND EXCAVATION

VENDOR NAME: ELHORN691314,029.40 POTASSIUM PERMANGANTE FOR WTP272923

4,029.40 TOTAL VENDOR ELHORN

VENDOR NAME: FAMILY FARM & HOME6913236.99 SLEDGE HAMMER,PB BLASTERA814016906135.26 POWER NOZZLE, CHIP BRUSH, GDN HOEA79147

72.25 TOTAL VENDOR FAMILY FARM & HOME

VENDOR NAME: FANNIE MAE6906243.11 UB refund for account: 02578003/08/2018

43.11 TOTAL VENDOR FANNIE MAE

VENDOR NAME: FLEIS & VANDENBRINK690633,600.00 RIPPON AVE RECONSTRUCTION / ICE GRANT48550

3,600.00 TOTAL VENDOR FLEIS & VANDENBRINK

VENDOR NAME: GELZER & SON INC6906440.16 HOSE AND FITTINGS, PUNCH, CHISELA1658176906443.74 HOSE AND FITTINGS, PUNCH, CHISELC27485069064159.97 SUMP PUMPA165501691337.96 FASTENERS, DRILL BITS,PLUMBINGA1661926913320.18 FASTENERS, DRILL BITS,PLUMBINGC277352

272.01 TOTAL VENDOR GELZER & SON INC

VENDOR NAME: GLENESKI, DAVID M690653.02 UB refund for account: 01155603/08/2018

3.02 TOTAL VENDOR GLENESKI, DAVID M

VENDOR NAME: GREENWOOD VILLAGE, LDHA6913422.00 UB refund for account: 03035203/15/2018

22.00 TOTAL VENDOR GREENWOOD VILLAGE, LDHA

VENDOR NAME: GRIFFITHS MECHANICAL69135172.50 UNIT HEATER REPAIR FOR OLD GARAGE WWTP50489

172.50 TOTAL VENDOR GRIFFITHS MECHANICAL

VENDOR NAME: HEFFERNAN SOFT WATER SERVICE69136119.50 WWTP DISTILLED WATER, SOFTENER SALT1086566906618.25 DISTILLED WATER WWTP108468690669.00 WATER REFILLS108518

146.75 TOTAL VENDOR HEFFERNAN SOFT WATER SERVICE

VENDOR NAME: HERITAGE CRYSTAL CLEAN, LLC69137150.00 WWTP WASTE CHARACTERIZATION15019923

150.00 TOTAL VENDOR HERITAGE CRYSTAL CLEAN, LLC

VENDOR NAME: HILLSDALE ASSOCIATES LTD DIV6906751.24 UB refund for account: 01930003/08/2018





INVOICENUMBER

VENDOR NAME: HILLSDALE ASSOCIATES LTD DIV51.24 TOTAL VENDOR HILLSDALE ASSOCIATES LTD DIV

VENDOR NAME: HILLSDALE CO DISTRICT COURT6913816.79 CERTIFIED MAIL03-19-2018

16.79 TOTAL VENDOR HILLSDALE CO DISTRICT COURT

VENDOR NAME: HILLSDALE MEDIA GROUP69069149.00 ADS300068838

149.00 TOTAL VENDOR HILLSDALE MEDIA GROUP

VENDOR NAME: HUGHES, JOHN W69071231.00 UB refund for account: 01286303/08/2018

231.00 TOTAL VENDOR HUGHES, JOHN W

VENDOR NAME: HYDROCORP690721,333.00 MONTHLY CROSS CONNECTION SERVICES FOR FEBRUARY PAYMENT0046213-IN

1,333.00 TOTAL VENDOR HYDROCORP

VENDOR NAME: JARRELL-STOWE, PATRICIA A69074201.44 UB refund for account: 02653203/05/2018

201.44 TOTAL VENDOR JARRELL-STOWE, PATRICIA A

VENDOR NAME: KAHLE, COLLEEN R69075144.33 UB refund for account: 02062203/08/2018

144.33 TOTAL VENDOR KAHLE, COLLEEN R

VENDOR NAME: KELLEY, KELSEY L6913970.00 UB refund for account: 02630703/14/2018

70.00 TOTAL VENDOR KELLEY, KELSEY L

VENDOR NAME: LAFORCE INC69076342.44 9K DOOR LOCK FOR SOUTH ENTRANCE DOOR1058421

342.44 TOTAL VENDOR LAFORCE INC

VENDOR NAME: LEDBETTER, JAKE6907740.83 UB refund for account: 02495003/05/2018

40.83 TOTAL VENDOR LEDBETTER, JAKE

VENDOR NAME: LOVINGER & THOMPSON, PC6907875.00 REVIEW BOB EVANS FILES AND COORESPONDENCE2/20-2018

75.00 TOTAL VENDOR LOVINGER & THOMPSON, PC

VENDOR NAME: MAIL MANAGEMENT, INC69140425.00 SERVICE AGREEMENT411

425.00 TOTAL VENDOR MAIL MANAGEMENT, INC

VENDOR NAME: MAILFINANCE691411,274.94 MONTHLY PROCESSINGN7030696

1,274.94 TOTAL VENDOR MAILFINANCE

VENDOR NAME: MARKET HOUSE6907942.94 SHIPPING, HAND SANITIZER, PINE SOL108977

42.94 TOTAL VENDOR MARKET HOUSE

VENDOR NAME: MATT ADAMS6908068.94 REIMBURSEMENT TRAINING3-1-18

68.94 TOTAL VENDOR MATT ADAMS

VENDOR NAME: MERIT LABORATORIES69081597.50 BEF COMPLIANCE TESTING, MONTHLY/QTRLY IPP TESTING8768769081282.50 BEF COMPLIANCE TESTING, MONTHLY/QTRLY IPP TESTING88760669081282.50 BEF COMPLIANCE TESTING, MONTHLY/QTRLY IPP TESTING8778369081358.75 BEF COMPLIANCE TESTING, MONTHLY/QTRLY IPP TESTING8768669142282.50 BEF COMPLIANCE TESTING8802069142282.50 BEF COMPLIANCE TESTING8785169142282.50 BEF COMPLIANCE TESTING8792969142166.25 BEF COMPLIANCE TESTING87881





INVOICENUMBER

VENDOR NAME: MERIT LABORATORIES

2,535.00 TOTAL VENDOR MERIT LABORATORIES

VENDOR NAME: MERS1124,125.62 RETIREMENT CONTRIBUTIONS - 3001012-28-2018

24,125.62 TOTAL VENDOR MERS

VENDOR NAME: MICH GAS UTILITIES691431,690.81 NATURAL GAS UTILITY0503214966-0000169143240.13 NATURAL GAS UTILITY2339944398-0000069082480.41 NATURAL GAS UTILITY050475675-0000169082361.77 NATURAL GAS UTILITY0505161747-0000169082323.29 NATURAL GAS UTILITY0504904602-0000169082384.60 NATURAL GAS UTILITY0504558065-00001

3,481.01 TOTAL VENDOR MICH GAS UTILITIES

VENDOR NAME: MICHIGAN PIPE & VALVE691442,184.24 REPAIR SLEEVES, MEGA LUG FOR PLASTICJO11337

2,184.24 TOTAL VENDOR MICHIGAN PIPE & VALVE

VENDOR NAME: MICHIGAN RUAL WATER ASSOCIATION69145275.00 WATER REVIEW COURSE S1 AND S2 BRANDON JOHNS1808678

275.00 TOTAL VENDOR MICHIGAN RUAL WATER ASSOCIATION

VENDOR NAME: MICHIGAN SOUTH CENTRAL POWER AGENCY691462,379.25 GAS USAGE FOR FEBRUARYH 02-18

2,379.25 TOTAL VENDOR MICHIGAN SOUTH CENTRAL POWER AGENCY

VENDOR NAME: MILES REALTY6908324.50 UB refund for account: 01148503/08/2018

24.50 TOTAL VENDOR MILES REALTY

VENDOR NAME: MODERN WASTE SYSTEMS69084169.00 TRASH PICK - UP @ WAREHOUSE571136908485.00 WWTP MONTHLY SERVICE 3/01-3/3157158

254.00 TOTAL VENDOR MODERN WASTE SYSTEMS

VENDOR NAME: NOWLIN, JOHN L6908516.00 UB refund for account: 01867203/05/2018

16.00 TOTAL VENDOR NOWLIN, JOHN L

VENDOR NAME: OFFICE 3606908617.99 LABEL MAKER RIBBON1010741690867.49 OFFICE SUPPLIES9748196908669.15 OFFICE SUPPLIES9906876914711.98 OFFICE SUPPLIES10310714

106.61 TOTAL VENDOR OFFICE 360

VENDOR NAME: ONLINE INFORMATION SERVICES69148108.60 MONTHLY PROCESSING844251

108.60 TOTAL VENDOR ONLINE INFORMATION SERVICES

VENDOR NAME: PARNEY'S CAR CARE6914943.52 OIL CHANGE 39-176214869087741.00 TIRES, ALIGNMENT WWTP PICKUP62199

784.52 TOTAL VENDOR PARNEY'S CAR CARE

VENDOR NAME: PDQ.COM CORPORATION69150225.00 PDQ SOFTWARE FOR BS&A UPDATES8080N

225.00 TOTAL VENDOR PDQ.COM CORPORATION

VENDOR NAME: PECHTA, JAY J6915111.70 UB refund for account: 01075703/15/2018

11.70 TOTAL VENDOR PECHTA, JAY J

VENDOR NAME: PERFORMANCE AUTOMOTIVE69088255.92 BELTS, GREASE, OIL STARTING FLUID, DIESEL FUEL ADDITIVE10284-12414686908863.98 BELTS, GREASE, OIL STARTING FLUID, DIESEL FUEL ADDITIVE10284-124136569088(32.32)BELTS, GREASE, OIL STARTING FLUID, DIESEL FUEL ADDITIVE10284-1242224





INVOICENUMBER

VENDOR NAME: PERFORMANCE AUTOMOTIVE69088127.96 BELTS, GREASE, OIL STARTING FLUID, DIESEL FUEL ADDITIVE10284-12414256908835.94 BELTS, GREASE, OIL STARTING FLUID, DIESEL FUEL ADDITIVE10284-12414756908820.78 FUEL FILTER / SEALS10284-12412106908843.49 FUEL FILTER / SEALS10284-124127069152150.77 AIR FILTERS10284-1242508

666.52 TOTAL VENDOR PERFORMANCE AUTOMOTIVE

VENDOR NAME: PITNEY BOWES GLOBAL FIANANCIAL SERV69153811.86 LEASE0013045284

811.86 TOTAL VENDOR PITNEY BOWES GLOBAL FIANANCIAL SERV

VENDOR NAME: PLANTE MORAN, PLLC691541,956.55 PROFESSIONAL SERVICES1519723

1,956.55 TOTAL VENDOR PLANTE MORAN, PLLC

VENDOR NAME: POWERLINE SUPPLY69155286.88 GLOVE TESTING5623408369155773.70 TOOL REPAIR5623418369155960.00 BATTERY IMPACT KITS 56234058

2,020.58 TOTAL VENDOR POWERLINE SUPPLY

VENDOR NAME: PRIORITY HEALTH6915621,845.00 HEALTH INSURANCE GROUP 791487180740006768

21,845.00 TOTAL VENDOR PRIORITY HEALTH

VENDOR NAME: PUTNAM II, KIRK S69089132.44 UB refund for account: 03013803/08/2018

132.44 TOTAL VENDOR PUTNAM II, KIRK S

VENDOR NAME: ROHRAFF, MELISSA A69158296.03 UB refund for account: 01303503/19/2018

296.03 TOTAL VENDOR ROHRAFF, MELISSA A

VENDOR NAME: SCOTT KEISER69091100.63 REFUND/ICMA301356

100.63 TOTAL VENDOR SCOTT KEISER

VENDOR NAME: SLAVIC, JESSICA G6909228.68 UB refund for account: 01992803/08/2018

28.68 TOTAL VENDOR SLAVIC, JESSICA G

VENDOR NAME: SMITH & LOVELESS691591,486.36 LIFT STATION REPAIR PARTS12460169159574.40 LIFT STATION PARTS124819

2,060.76 TOTAL VENDOR SMITH & LOVELESS

VENDOR NAME: SONIT SYSTEMS, LLC691601,916.25 MONTHLY NETADMIN SERVICE53945691601,146.25 SERVER UPGARDE5398769160860.83 SERVER PROJECT53902690932,167.49 INSTALL WATCHGUARD FIREWALL SOLUTION5387969093(260.10)CREDIT53903

5,830.72 TOTAL VENDOR SONIT SYSTEMS, LLC

VENDOR NAME: SPRATT'S6909410.00 HARDWARE / SNAP RING158062691611,039.92 STIHL MS 201T CHAINSAWS158088

1,049.92 TOTAL VENDOR SPRATT'S

VENDOR NAME: SPRINT69162491.47 CELL PHONE BILLS893827215-125

491.47 TOTAL VENDOR SPRINT

VENDOR NAME: STAR CRANE & HOIST, INC69095188.00 CRANE AND HOIST INSPECTION 12684-I69095630.00 BIANNUAL CRANE INSPECTION12683-I

818.00 TOTAL VENDOR STAR CRANE & HOIST, INC





INVOICENUMBER

VENDOR NAME: STATE OF MICHIGAN6911175.00 CERTIFICATE OF COVERAGE FOR NPDES PPHN8-AB06-EW5NG6911027,079.73 SALES TAX2-28-2018

27,154.73 TOTAL VENDOR STATE OF MICHIGAN

VENDOR NAME: STECKBECK, MARK69096315.97 UB refund for account: 03042503/08/2018

315.97 TOTAL VENDOR STECKBECK, MARK

VENDOR NAME: T & R ELECTRIC SUPPLY COMPANY INC691634,175.00 150KVA DUALVOLT 120/208 3P XFR147837

4,175.00 TOTAL VENDOR T & R ELECTRIC SUPPLY COMPANY INC

VENDOR NAME: TACHAR, HILDA E691644.00 UB refund for account: 02497303/15/2018690974.00 UB refund for account: 02497303/05/2018

8.00 TOTAL VENDOR TACHAR, HILDA E

VENDOR NAME: TERRY, JAMES T69165100.00 UB refund for account: 01092203/22/2018

100.00 TOTAL VENDOR TERRY, JAMES T

VENDOR NAME: THE MILL POINT BUILDING LLC691005.50 UB refund for account: 02161503/08/201869101156.09 UB refund for account: 02623003/08/2018

161.59 TOTAL VENDOR THE MILL POINT BUILDING LLC

VENDOR NAME: THOMASSON COMPANY691668,828.50 SYP POLES FOR INVENTORY20352-00

8,828.50 TOTAL VENDOR THOMASSON COMPANY

VENDOR NAME: UNIVAR USA INC691021,737.89 SODIUM HYPOCHLORITE WTPT0882127

1,737.89 TOTAL VENDOR UNIVAR USA INC

VENDOR NAME: USABLUEBOOK69167554.09 LAB SUPPLIES WWTP50143269167215.95 LAB SUPPLIES WWTP505778691671,573.02 PUMPS AND PARTS FOR WTP5058416916796.00 PUMPS AND PARTS FOR WTP51198369167112.12 WWTP LAB SUPPLIES512363

2,551.18 TOTAL VENDOR USABLUEBOOK

VENDOR NAME: UTILITY SOLUTIONS69103500.00 IVR POOLED SUPPORT 3-1-182018126569103666.67 DISPATCH & UNPLUGGED SUPPORT 3-1-1820180996

1,166.67 TOTAL VENDOR UTILITY SOLUTIONS

VENDOR NAME: VAN, TAMIKA C69168266.21 UB refund for account: 02443803/19/2018

266.21 TOTAL VENDOR VAN, TAMIKA C

VENDOR NAME: WATKINS OIL COMPANY691042,159.38 FUEL PURCHASES000090-1805901

2,159.38 TOTAL VENDOR WATKINS OIL COMPANY

VENDOR NAME: WCSR69105293.00 ADS131-00051-0002

293.00 TOTAL VENDOR WCSR

VENDOR NAME: WHEELER WORLD INC69106210.36 PARTS FOR POWER PLANT1269069106865.26 PARTS FOR POWER PLANT12690691064,212.00 LABOR FOR ENGINE UPGRADE12695691061,870.00 LABOR FOR ENGINE UPGRADE1268469106435.11 LABOR FOR ENGINE UPGRADE126946916962,995.00 CONTROLS UPGRADE FOR ENGINE #612696

70,587.73 TOTAL VENDOR WHEELER WORLD INC





INVOICENUMBER

VENDOR NAME: WHITES WELDING SERVICE6917050.00 MAKE WATER KEY83636

50.00 TOTAL VENDOR WHITES WELDING SERVICE

VENDOR NAME: WORKHEALTH-QUINCY, PLLC69171140.00 DOT PHY - MORRILL & JOHNSON5094

140.00 TOTAL VENDOR WORKHEALTH-QUINCY, PLLC

VENDOR NAME: WRIGHT TREE SERVICE691724,890.20 TREE TRIMMING031886536691724,884.80 TREE TRIMMING031884919691072,989.50 TREE TRIMMING031882695691073,637.23 TREE TRIMMING021881024

16,401.73 TOTAL VENDOR WRIGHT TREE SERVICE

VENDOR NAME: YARNELL, JILLIAN M6910835.00 UB refund for account: 01417503/05/2018

35.00 TOTAL VENDOR YARNELL, JILLIAN M

251,523.79 GRAND TOTAL:


04/03/2018 04:48 PMUser: gkeasalDB: Hillsdale

POST DATES 03/01/2018 - 03/31/2018JOURNALIZED PAID BANK CODE: BD OP


INVOICENUMBER

VENDOR NAME: FLEIS & VANDENBRINK106626,625.15 PROFESSIONAL SERVICES48431

26,625.15 TOTAL VENDOR FLEIS & VANDENBRINK

VENDOR NAME: L.D. DOCSA ASSOCIATES, INC.1067254,318.54 WWTP IMPROVEMENTS812234

254,318.54 TOTAL VENDOR L.D. DOCSA ASSOCIATES, INC.

VENDOR NAME: MERIT LABORATORIES1068450.00 DEWATERING PROJECT848321068450.00 DEWATERING PROJECT816771068450.00 DEWATERING PROJECT88022

1,350.00 TOTAL VENDOR MERIT LABORATORIES

282,293.69 GRAND TOTAL:

MICHIGAN SOUTH CENTRAL POWER AGENCY168 DIVISION STREET • COLDWATER, MICHIGAN 49036

PHONE (517) 279-6961 • FAX (517) 279-6969www.mscpa.net

ORIGINAL INVOICE

HILLSDALE BOARD OF PUBLIC UTILITIES Invoice Date: 16-Mar-1845 MONROE STREET Due Date: 31-Mar-18HILLSDALE, MICHIGAN 49242Attn: Mr. David Mackie Service From: 01-Feb-18

To: 28-Feb-18

Peak Demand 19,008 kwTotal Energy Received 9,928,553 kWh

Debt ServiceOperating and Costs

Entitlement Maintenance Less Capacity TotalArea % Costs Credit Costs

SUBSTATION LOAD COST 279,310.37 279,310.37

MARKET VALUE OF RESOURCES (184,301.50) (184,301.50)

PROJECT 1-ENDICOTT 25.5% 0.00 - 0.00

PROJECT IV 0.0% - - -

PRAIRIE STATE 0.0% - - -

MENOMINEE HYDRO 25.5% 32,355.96 - 32,355.96

OCONTO FALLS HYDRO 25.5% 9,609.30 - 9,609.30

AFEC 22.2% 155,076.44 18,666.50 173,742.94

AMP HYDRO 1 25.4% (125,259.27) 200,396.63 75,137.36

AMP HYDRO 2 GREENUP 22.7% (5,528.73) 7,983.34 2,454.61

AMP HYDRO 2 MELDAHL 22.6% (14,748.89) 23,005.65 8,256.76

AMP SOLAR 0.0% - - -

AMP CONTRACTS 14.1% 41,552.93 41,552.93

AMPGS 0.0% - -

TRANSMISSION 17.8% 43,549.54 43,549.54

MISO 15.8% 296.86 296.86

SUBSTATION 27.7% 200.91 200.91

ADMINISTRATION 15.3% 21,960.26 21,960.26

MEMBER 72.4% 1,042.49 1,042.49

MEMBER HYDRO 0.0% - -

CAPACITY - -

RATE STABILIZATION - -

TOTAL COST $ 255,116.67 250,052.12 505,168.80 $/kWh 0.02570 0.02519 0.05088

CREDITS $ (1,042.49) - (1,042.49) $/kWh (0.00010) 0.00000 (0.00010)

NET COST $ 254,074.18 250,052.12 504,126.30 $/kWh 0.02559 0.02519 0.05078

Pay this amount 504,126.30$

Any amounts due and not paid by the due date shall bear interestat the rate of 1% per month until paid.

MEMO Hillsdale Board of Public Utilities

TO: Chris McArthur, Interim Director BPU Board Members

FROM: Bonnie Tew, Finance Director DATE: April 10, 2018

SUBJECT: February 2018 Financial Statements __________________________________________________________________________

Attached please find the February 2018 financial statements. I will note that the 2017-18 budget numbers on these statements reflect the original budget not the amended budget we worked with throughout the budget process. Highlights of the February statements:

• Electric revenues are a little sluggish – which has been the trend for the year. • With the adjustment to the rate stabilization payments at MSCPA, the electric utility net income has

come up to above projections – currently at 73% of budget. • Sewer net income is at 107% of budget. • Water net income is at 190% of projections. • Net income for all three funds combined is over $1.3 million or 87% of 2017-18 budget projections. • Accrued expenses contains two MSCPA payments. The January payment, due February 28th was not

paid until March 1st. • Received a refund payment from Michigan Municipal League Worker’s Comp Fund of $20,165.

When the BPU combined their w/c payments with the City, the amount not needed for future BPU w/c claims was refunded.

• Checks for the first principal payment & interest on both the sewer bonds (SRF 1 & SRF 2) were cut in February, in the amount of $391,566. You will see this reflected in the Sewer Fund, Bonds Payable – Current account.

Thank you.

BALANCE SHEET FOR CITY OF HILLSDALE 1/3Page: 04/05/2018 12:02 PMUser: BTEWDB: Hillsdale

Period Ending 02/28/2018

Fund 582 ELECTRIC FUND

BalanceDescriptionGL Number

*** Assets ***

2,353,276.30 RECEIVING FUND-CHECKING582-000.000-010.000(227,270.82)OPERATIONS & MAINTENANCE-CHECKING582-000.000-012.000

900.00 CASH DRAWER & PETTY CASH582-000.000-014.0001,866,177.02 DESIGNATED FUNDS582-000.000-016.0001,282,765.29 ACCOUNTS RECEIVABLE582-000.000-040.000

34,129.31 OTHER ACCOUNTS RECEIVABLE582-000.000-040.001(5,000.00)PROVISION FOR BAD DEBTS582-000.000-041.000

730.54 DUE FROM GENERAL FUND582-000.000-084.10126.96 DUE FROM RECREATION582-000.000-084.208

175.94 DUE FROM LIBRARY FUND582-000.000-084.271395,728.23 DUE FROM WATER582-000.000-084.591279,497.20 INVENTORY582-000.000-110.00051,762.22 POWER PLANT INVENTORY - POWER PLA582-000.000-110.001

140,819.20 PREPAID EXPENSES582-000.000-123.000210,199.06 PREPAID EXPENSES - DARK FIBER LEA582-000.000-123.100

4,918,425.36 INVESTMENT IN MSCPA582-000.000-125.00032,141.00 INVESTMENT - AMP HYDROELECTRIC PR582-000.000-126.000

181,108.27 LAND582-000.000-130.00036,997,346.83 PLANT, SYSTEMS, AND EQUIPMENT582-000.000-139.000

(24,039,516.03)ACCUMULATED DEPRECIATON582-000.000-150.000235,748.81 CONSTRUCTION WORK IN PROGRESS582-000.000-158.00072,723.23 CONSTRUCTION WORK IN PROGRESS582-000.000-158.000-16101023,162.62 CONSTRUCTION WORK IN PROGRESS582-000.000-158.000-171003

169.94 CONSTRUCTION WORK IN PROGRESS582-000.000-158.000-1710055.37 CONSTRUCTION WORK IN PROGRESS582-000.000-158.000-171007

45,806.68 CONSTRUCTION WORK IN PROGRESS582-000.000-158.000-17100814,302.24 CONSTRUCTION WORK IN PROGRESS582-000.000-158.000-1710104,330.00 CONSTRUCTION WORK IN PROGRESS582-000.000-158.000-171012

343,031.00 DEFERRED OUTFLOW - PENSION582-000.000-160.000

25,212,701.77 Total Assets

*** Liabilities ***

78,520.56 ACCOUNTS PAYABLE582-000.000-202.0007,966.62 DUE TO MMERS - RETIREMENT CONT. B582-000.000-228.100

(29,694.25)ENERGY OPTIMIZE582-000.000-248.0002,617.11 LOW INCOME ENERGY ASSISTANCE582-000.000-249.100

203,664.69 MUNICIPAL FINANCING - CURRENT582-000.000-250.1009,613.50 ACCRUED INTEREST582-000.000-251.000

106,716.55 CUSTOMER DEPOSITS582-000.000-255.0001,153,404.70 ACCRUED EXPENSES582-000.000-262.000

27,126.33 ACCRUED SALES TAX582-000.000-265.000429,446.90 MUNICIPAL FINANCING - LONG TERM582-000.000-307.000105,403.12 ACCRUED VAC/SICK 582-000.000-343.00044,257.00 DEFERRED INFLOW - PENSION582-000.000-350.000

1,124,931.00 NET PENSION LIABILITY582-000.000-355.000

3,263,973.83 Total Liabilities

*** Fund Balance ***

21,205,523.92 NET POSITION - UNRESTRICTED582-000.000-396.000

21,205,523.92 Total Fund Balance

0.00 Fund Balance Adjustments

21,205,523.92 Beginning Fund Balance

743,204.02 Net of Revenues VS Expenditures

21,948,727.94 Ending Fund Balance25,212,701.77 Total Liabilities And Fund Balance



Fund 590 SEWER FUND


*** Assets ***

1,852,638.43 RECEIVING FUND-CHECKING590-000.000-010.000411,322.94 OPERATIONS & MAINTENANCE-CHECKING590-000.000-012.000143,308.31 ACCOUNTS RECEIVABLE590-000.000-040.00014,387.07 OTHER ACCOUNTS RECEIVABLE590-000.000-040.001(4,310.88)PROVISION FOR BAD DEBTS590-000.000-041.0003,822.59 INVENTORY590-000.000-110.00056,973.16 PREPAID EXPENSES590-000.000-123.000

122,902.00 LAND590-000.000-130.00014,233,386.47 PLANT, SYSTEMS, AND EQUIPMENT590-000.000-139.000

(10,514,506.94)ACCUMULATED DEPRECIATON590-000.000-150.0006,934,820.92 CONSTRUCTION WORK IN PROGRESS590-000.000-158.000171,515.00 DEFERRED OUTFLOW - PENSION590-000.000-160.000


*** Liabilities ***

406,006.71 ACCOUNTS PAYABLE590-000.000-202.0002,031,669.42 BONDS PAYABLE - CURRENT590-000.000-250.000

37,278.77 MUNICIPAL FINANCING - CURRENT590-000.000-250.1002,624.20 ACCRUED INTEREST590-000.000-251.0008,257.50 CUSTOMER DEPOSITS590-000.000-255.000

4,386,010.00 BONDS PAYABLE - LONG TERM590-000.000-300.00077,649.84 MUNICIPAL FINANCING - LONG TERM590-000.000-307.00026,251.38 ACCRUED VAC/SICK 590-000.000-343.00022,129.00 DEFERRED INFLOW - PENSION590-000.000-350.000

562,455.00 NET PENSION LIABILITY590-000.000-355.000











Fund 591 WATER FUND


*** Assets ***

24,893.82 RECEIVING FUND-CHECKING591-000.000-010.000949,807.24 DESIGNATED FUNDS591-000.000-016.000100,373.61 ACCOUNTS RECEIVABLE591-000.000-040.000(4,222.41)PROVISION FOR BAD DEBTS591-000.000-041.00075,930.78 INVENTORY591-000.000-110.00061,327.72 PREPAID EXPENSES591-000.000-123.00049,613.00 LAND591-000.000-130.000

11,244,193.95 PLANT, SYSTEMS, AND EQUIPMENT591-000.000-139.000(6,762,510.28)ACCUMULATED DEPRECIATON591-000.000-150.000

1,248.11 CONSTRUCTION WORK IN PROGRESS591-000.000-158.00045,067.88 CONSTRUCTION WORK IN PROGRESS591-000.000-158.000-1732027,453.00 CONSTRUCTION WORK IN PROGRESS591-000.000-158.000-181002

273,652.50 CONSTRUCTION WORK IN PROGRESS591-000.000-158.000-181004171,516.00 DEFERRED OUTFLOW - PENSION591-000.000-160.000


*** Liabilities ***

7,358.76 ACCOUNTS PAYABLE591-000.000-202.000395,728.23 DUE TO ELECTRIC591-000.000-214.58237,278.77 MUNICIPAL FINANCING - CURRENT591-000.000-250.1008,379.50 CUSTOMER DEPOSITS591-000.000-255.00077,649.85 MUNICIPAL FINANCING - LONG TERM591-000.000-307.00017,141.69 ACCRUED VAC/SICK 591-000.000-343.00022,129.00 DEFERRED INFLOW - PENSION591-000.000-350.000

562,455.00 NET PENSION LIABILITY591-000.000-355.000









*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

REVENUE AND EXPENDITURE REPORT FOR CITY OF HILLSDALE 1/3Page: 04/05/2018 01:10 PMUser: BTEWDB: Hillsdale

PERIOD ENDING 02/28/2018% Fiscal Year Completed: 66.58

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

YTD BALANCE02/28/2017

NORM (ABNORM)


NORM (ABNORM)2017-18

AMENDED BUDGET

END BALANCE06/30/2017

NORM (ABNORM)DESCRIPTIONGL NUMBER

Fund 582 - ELECTRIC FUNDRevenues

100.00 (113,119.78)0.00 113,119.78 0.00 21,353.18 INTERDEPARTMENTAL REVENUE582-000.000-426.00066.63 1,632,352.46 3,264,167.26 3,259,147.54 4,891,500.00 4,781,501.12 RESIDENTIAL SALES582-000.000-660.00063.55 553,141.62 989,907.77 964,458.38 1,517,600.00 1,521,272.56 BUSINESS SALES582-000.000-661.00061.84 1,435,480.65 2,414,729.55 2,326,519.35 3,762,000.00 3,663,907.74 COMMERCIAL SALES582-000.000-662.00067.14 1,070,603.14 2,133,906.33 2,187,096.86 3,257,700.00 3,297,363.44 INDUSTRY SALES582-000.000-663.00064.46 20,082.15 37,741.72 36,417.85 56,500.00 58,113.88 STREET LIGHT SALES582-000.000-664.000(9.50)76,648.79 6,997.90 (6,648.79)70,000.00 10,416.58 INTEREST582-000.000-665.00036.00 9,600.71 11,717.30 5,399.29 15,000.00 (16,536.55)CHANGE IN INVESTMENTS 582-000.000-665.1000.00 0.00 (4,805.89)0.00 0.00 (2,750.27)READINESS TO SERVE582-000.000-666.000

57.33 14,935.98 22,968.07 20,064.02 35,000.00 62,878.60 LATE CHARGES582-000.000-669.0000.00 0.00 0.00 0.00 0.00 576,153.66 GAIN ON SALE OF PROPERTY582-000.000-673.001

446.38 (51,956.90)3,820.39 66,956.90 15,000.00 30,017.79 OTHER REVENUE - MISC OPERATING 582-000.000-692.00127.42 90,723.41 105,103.60 34,276.59 125,000.00 69,781.74 MISC NON-OPERATIONG INCOME582-000.000-693.000

65.53 4,738,492.23 8,986,254.00 9,006,807.77 13,745,300.00 14,073,473.47 TOTAL REVENUES

Expenditures80.36 289,067.97 1,070,254.07 1,182,647.03 1,471,715.00 2,826,624.27 ADMINISTRATIVE SERVICES175.00061.45 3,825,902.62 6,532,137.56 6,097,857.38 9,923,760.00 9,942,414.91 PRODUCTION543.00073.53 353,868.28 900,832.23 982,981.72 1,336,850.00 1,415,628.99 DISTRIBUTION544.000

100.00 (117.62)0.00 117.62 0.00 0.00 OPERATIONS546.000

64.90 4,468,721.25 8,503,223.86 8,263,603.75 12,732,325.00 14,184,668.17 TOTAL EXPENDITURES

73.37 269,770.98 483,030.14 743,204.02 1,012,975.00 (111,194.70)NET OF REVENUES & EXPENDITURES

64.90 4,468,721.25 8,503,223.86 8,263,603.75 12,732,325.00 14,184,668.17 TOTAL EXPENDITURES65.53 4,738,492.23 8,986,254.00 9,006,807.77 13,745,300.00 14,073,473.47 TOTAL REVENUES




% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


NORM (ABNORM)



AMENDED BUDGET



Fund 590 - SEWER FUNDRevenues

100.00 (6,081.14)0.00 6,081.14 0.00 374.68 INTERDEPARTMENTAL REVENUE590-000.000-426.0000.00 0.00 0.00 0.00 0.00 100,000.00 FEDERAL GRANT590-000.000-529.000

53.50 372,192.64 521,403.70 428,307.36 800,500.00 791,756.44 RESIDENTIAL SALES590-000.000-660.00053.92 82,672.84 116,557.04 96,727.16 179,400.00 181,913.92 BUSINESS SALES590-000.000-661.00076.34 75,105.65 211,178.49 242,294.35 317,400.00 336,634.32 COMMERCIAL SALES590-000.000-662.000

136.33 (71,784.43)132,391.81 269,384.43 197,600.00 217,542.35 INDUSTRY SALES590-000.000-663.0001.06 4,946.81 (5,064.97)53.19 5,000.00 (7,470.08)INTEREST590-000.000-665.0000.00 0.00 0.00 0.00 0.00 (388.89)CHANGE IN INVESTMENTS 590-000.000-665.1000.00 0.00 1,000.21 0.00 0.00 3,371.17 READINESS TO SERVE590-000.000-666.0000.00 0.00 12.50 0.00 0.00 12.50 INTERDEPARTMENT RENTS590-000.000-667.100

58.54 147,180.95 232,744.24 207,819.05 355,000.00 365,019.21 APARTMENT SALES590-000.000-668.00068.68 1,566.02 2,486.34 3,433.98 5,000.00 2,912.86 LATE CHARGES590-000.000-669.000

100.00 (50,000.00)0.00 50,000.00 0.00 0.00 LOSS ON SALE OF PROPERTY590-000.000-673.0023,994.50 (58,417.57)19,578.86 59,917.57 1,500.00 33,624.32 OTHER REVENUE - MISC OPERATING 590-000.000-692.0011,129.83 (10,298.32)579.53 11,298.32 1,000.00 (3,266.06)MISC NON-OPERATIONG INCOME590-000.000-693.000

73.85 487,083.45 1,232,867.75 1,375,316.55 1,862,400.00 2,022,036.74 TOTAL REVENUES

Expenditures79.20 101,559.37 328,225.95 386,725.63 488,285.00 585,179.22 ADMINISTRATIVE SERVICES175.0000.00 0.00 11,434.11 0.00 0.00 0.00 PRODUCTION543.000

78.11 53,285.11 194,020.06 190,189.89 243,475.00 158,179.05 OPERATIONS546.00045.80 365,561.87 430,504.09 308,868.13 674,430.00 651,676.02 TREATMENT547.000

62.99 520,406.35 964,184.21 885,783.65 1,406,190.00 1,395,034.29 TOTAL EXPENDITURES

107.30 (33,322.90)268,683.54 489,532.90 456,210.00 627,002.45 NET OF REVENUES & EXPENDITURES

62.99 520,406.35 964,184.21 885,783.65 1,406,190.00 1,395,034.29 TOTAL EXPENDITURES73.85 487,083.45 1,232,867.75 1,375,316.55 1,862,400.00 2,022,036.74 TOTAL REVENUES




% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


NORM (ABNORM)



AMENDED BUDGET



Fund 591 - WATER FUNDRevenues

100.00 (7,389.47)0.00 7,389.47 0.00 618.94 INTERDEPARTMENTAL REVENUE591-000.000-426.00052.37 270,033.60 343,086.06 296,866.40 566,900.00 506,711.85 RESIDENTIAL SALES591-000.000-660.00056.49 65,653.90 88,762.52 85,246.10 150,900.00 133,089.49 BUSINESS SALES591-000.000-661.00069.29 75,123.78 147,061.48 169,476.22 244,600.00 223,319.79 COMMERCIAL SALES591-000.000-662.000

158.17 (68,465.46)72,616.82 186,165.46 117,700.00 119,357.94 INDUSTRY SALES591-000.000-663.000(11.64)13,396.96 4,670.80 (1,396.96)12,000.00 4,505.63 INTEREST591-000.000-665.000100.00 518.23 (2,385.17)(518.23)0.00 36,337.92 CHANGE IN INVESTMENTS 591-000.000-665.100

0.00 0.00 0.00 0.00 0.00 820.00 READINESS TO SERVE591-000.000-666.0000.00 0.00 20.00 0.00 0.00 20.00 INTERDEPARTMENT RENTS591-000.000-667.100

62.30 89,686.76 146,260.15 148,213.24 237,900.00 226,489.02 APARTMENT SALES591-000.000-668.00068.58 1,099.57 2,251.05 2,400.43 3,500.00 3,875.17 LATE CHARGES591-000.000-669.000

100.00 3,436.88 0.00 (3,436.88)0.00 0.00 GAIN ON SALE OF PROPERTY591-000.000-673.001100.00 (7,884.11)(1,176.97)7,884.11 0.00 (490.32)OTHER REVENUE - MISC OPERATING 591-000.000-692.001140.02 (2,801.66)8,246.43 9,801.66 7,000.00 (15,122.73)MISC NON-OPERATIONG INCOME591-000.000-693.000

0.00 5,000.00 0.00 0.00 5,000.00 0.00 MISC NON-OPERATING INCOME-WELL591-000.000-693.001

67.49 437,408.98 809,413.17 908,091.02 1,345,500.00 1,239,532.70 TOTAL REVENUES

Expenditures75.53 96,592.78 281,794.74 298,172.22 394,765.00 464,873.96 ADMINISTRATIVE SERVICES175.00048.32 63,491.66 109,468.03 59,358.34 122,850.00 143,529.88 PRODUCTION543.00069.90 146,080.03 253,353.82 339,269.97 485,350.00 391,135.33 DISTRIBUTION544.00037.03 180,981.89 151,277.66 106,413.11 287,395.00 247,482.31 PURIFICATION545.000

62.25 487,146.36 795,894.25 803,213.64 1,290,360.00 1,247,021.48 TOTAL EXPENDITURES

190.20 (49,737.38)13,518.92 104,877.38 55,140.00 (7,488.78)NET OF REVENUES & EXPENDITURES

62.25 487,146.36 795,894.25 803,213.64 1,290,360.00 1,247,021.48 TOTAL EXPENDITURES67.49 437,408.98 809,413.17 908,091.02 1,345,500.00 1,239,532.70 TOTAL REVENUES

87.75 186,710.70 765,232.60 1,337,614.30 1,524,325.00 508,318.97 NET OF REVENUES & EXPENDITURES

64.51 5,476,273.96 10,263,302.32 9,952,601.04 15,428,875.00 16,826,723.94 TOTAL EXPENDITURES - ALL FUNDS66.60 5,662,984.66 11,028,534.92 11,290,215.34 16,953,200.00 17,335,042.91 TOTAL REVENUES - ALL FUNDS

04/05/2018 REVENUE AND EXPENDITURE REPORT FOR CITY OF HILLSDALE PERIOD ENDING 02/28/2018 % Fiscal Year Completed: 66.58 *NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

END BALANCE AMENDED YTD BALANCE YTD BALANCE MO. ACTIVITY MO. ACTIVITY MO. ACTIVITY MO. ACTIVITY MO. ACTIVITY MO. ACTIVITY MO. ACTIVITY MO. ACTIVITY06/30/2017 BUDGET 02/28/2017 02/28/2018 JULY 2017 AUG 2017 SEPT 2017 OCT 2017 NOV 2017 DEC 2017 JAN 2018 FEB 2018

GL NUMBER DESCRIPTION 2017‐18

Fund 582 ‐ ELECTRIC FUND

Revenues582‐000.000‐426.000 INTERDEPARTMENTAL REVENUE 21,353.18 0.00 0.00 113,119.78 5,846.88 11,955.60 10,122.70 10,992.59 12,015.40 14,639.49 23,304.97 24,242.15582‐000.000‐660.000 RESIDENTIAL SALES 4,781,501.12 4,891,500.00 3,264,167.26 3,259,147.54 444,966.71 413,747.25 363,607.21 365,947.73 363,138.61 404,290.41 461,018.65 442,430.97582‐000.000‐661.000 BUSINESS SALES 1,521,272.56 1,517,600.00 989,907.77 964,458.38 140,516.70 119,738.75 114,866.05 114,174.45 107,293.48 114,829.65 126,292.19 126,747.11582‐000.000‐662.000 COMMERCIAL SALES 3,663,907.74 3,762,000.00 2,414,729.55 2,326,519.35 323,550.20 305,955.22 308,262.42 328,859.64 268,100.07 264,016.27 249,365.26 278,410.27582‐000.000‐663.000 INDUSTRY SALES 3,297,363.44 3,257,700.00 2,133,906.33 2,187,096.86 279,438.80 289,477.78 301,757.92 281,161.07 257,554.71 254,114.41 269,971.88 253,620.29582‐000.000‐664.000 STREET LIGHT SALES 58,113.88 56,500.00 37,741.72 36,417.85 4,591.67 4,526.30 4,549.98 4,549.98 4,549.98 4,549.98 4,549.98 4,549.98582‐000.000‐665.000 INTEREST 10,416.58 70,000.00 6,997.90 (6,648.79) (7,571.66) 124.94 126.72 132.11 128.29 132.28 129.20 149.33582‐000.000‐665.100 CHANGE IN INVESTMENTS (16,536.55) 15,000.00 11,717.30 5,399.29 3,403.84 1,334.25 (64.78) 439.95 875.41 (554.97) 1,530.09 (1,564.50)582‐000.000‐666.000 READINESS TO SERVE (2,750.27) 0.00 (4,805.89) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00582‐000.000‐669.000 LATE CHARGES 62,878.60 35,000.00 22,968.07 20,064.02 0.00 0.00 3,351.07 3,315.11 3,158.80 2,609.76 4,393.37 3,235.91582‐000.000‐673.001 GAIN ON SALE OF PROPERTY 576,153.66 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00582‐000.000‐692.001 OTHER REVENUE ‐ MISC OPERATING REVENUE 30,017.79 15,000.00 3,820.39 66,956.90 1,722.99 8,854.99 1,690.11 10,635.79 4,007.46 29,139.11 5,177.06 5,729.39582‐000.000‐693.000 MISC NON‐OPERATIONG INCOME 69,781.74 125,000.00 105,103.60 34,276.59 1,486.76 2,659.34 2,168.05 3,298.39 1,773.42 1,509.34 7,164.23 14,217.06TOTAL REVENUES 14,073,473.47 13,745,300.00 8,986,254.00 9,006,807.77 1,197,952.89 1,158,374.42 1,110,437.45 1,123,506.81 1,022,595.63 1,089,275.73 1,152,896.88 1,151,767.96

Expenditures175.000 ADMINISTRATIVE SERVICES 2,826,624.27 1,471,715.00 1,070,254.07 1,182,647.03 139,910.80 147,113.89 141,883.85 157,344.92 144,903.44 142,267.17 162,401.61 146,821.35543.000 PRODUCTION 9,942,414.91 9,923,760.00 6,532,137.56 6,097,857.38 878,660.28 864,430.38 789,223.04 804,589.23 734,927.44 792,236.34 686,118.96 547,671.71544.000 DISTRIBUTION 1,415,628.99 1,336,850.00 900,832.23 982,981.72 105,070.53 129,360.78 124,598.07 121,068.77 138,917.05 110,999.58 132,619.88 120,347.06546.000 OPERATIONS 0.00 0.00 0.00 117.62 0.00 0.00 0.00 0.00 0.00 0.00 39.99 77.63TOTAL EXPENDITURES 14,184,668.17 12,732,325.00 8,503,223.86 8,263,603.75 1,123,641.61 1,140,905.05 1,055,704.96 1,083,002.92 1,018,747.93 1,045,503.09 981,180.44 814,917.75

TOTAL REVENUES 14,073,473.47 13,745,300.00 8,986,254.00 9,006,807.77 1,197,952.89 1,158,374.42 1,110,437.45 1,123,506.81 1,022,595.63 1,089,275.73 1,152,896.88 1,151,767.96TOTAL EXPENDITURES 14,184,668.17 12,732,325.00 8,503,223.86 8,263,603.75 1,123,641.61 1,140,905.05 1,055,704.96 1,083,002.92 1,018,747.93 1,045,503.09 981,180.44 814,917.75NET OF REVENUES & EXPENDITURES (111,194.70) 1,012,975.00 483,030.14 743,204.02 74,311.28 17,469.37 54,732.49 40,503.89 3,847.70 43,772.64 171,716.44 336,850.21



Fund 590 ‐ SEWER FUND

Revenues590‐000.000‐426.000 INTERDEPARTMENTAL REVENUE 374.68 0.00 0.00 6,081.14 187.72 312.92 343.64 1,192.78 1,607.50 1,791.82 332.62 312.14590‐000.000‐529.000 FEDERAL GRANT 100,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00590‐000.000‐660.000 RESIDENTIAL SALES 791,756.44 800,500.00 521,403.70 428,307.36 34,449.63 39,183.13 39,009.37 44,234.12 67,573.51 66,098.51 69,413.81 68,345.28590‐000.000‐661.000 BUSINESS SALES 181,913.92 179,400.00 116,557.04 96,727.16 12,242.87 9,965.46 11,953.20 12,743.53 12,266.33 12,366.82 11,248.62 13,940.33590‐000.000‐662.000 COMMERCIAL SALES 336,634.32 317,400.00 211,178.49 242,294.35 27,674.31 26,392.36 30,657.32 36,611.56 33,314.28 32,107.64 23,874.68 31,662.20590‐000.000‐663.000 INDUSTRY SALES 217,542.35 197,600.00 132,391.81 269,384.43 49,927.62 49,268.18 48,396.85 44,278.63 20,003.09 95,537.98 (58,421.05) 20,393.13590‐000.000‐665.000 INTEREST (7,470.08) 5,000.00 (5,064.97) 53.19 (405.52) 62.47 63.35 63.35 64.13 66.14 64.60 74.67590‐000.000‐665.100 CHANGE IN INVESTMENTS (388.89) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00590‐000.000‐666.000 READINESS TO SERVE 3,371.17 0.00 1,000.21 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00590‐000.000‐667.100 INTERDEPARTMENT RENTS 12.50 0.00 12.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00590‐000.000‐668.000 APARTMENT SALES 365,019.21 355,000.00 232,744.24 207,819.05 26,272.22 25,177.05 25,764.91 25,995.52 26,126.89 26,165.10 26,090.84 26,226.52590‐000.000‐669.000 LATE CHARGES 2,912.86 5,000.00 2,486.34 3,433.98 0.00 0.00 510.64 585.59 635.64 410.65 747.44 544.02590‐000.000‐673.002 LOSS ON SALE OF PROPERTY 0.00 0.00 0.00 50,000.00 0.00 0.00 0.00 50,000.00 0.00 0.00 0.00 0.00590‐000.000‐692.001 OTHER REVENUE ‐ MISC OPERATING REVENUE 33,624.32 1,500.00 19,578.86 59,917.57 4,325.51 4,581.89 5,289.07 9,873.06 5,531.29 9,151.89 6,179.04 14,985.82590‐000.000‐693.000 MISC NON‐OPERATIONG INCOME (3,266.06) 1,000.00 579.53 11,298.32 819.96 765.99 767.23 815.00 542.08 832.50 3,264.56 3,491.00TOTAL REVENUES 2,022,036.74 1,862,400.00 1,232,867.75 1,375,316.55 155,494.32 155,709.45 162,755.58 226,393.14 167,664.74 244,529.05 82,795.16 179,975.11

Expenditures175.000 ADMINISTRATIVE SERVICES 585,179.22 488,285.00 328,225.95 386,725.63 30,516.12 52,382.15 37,571.85 61,195.34 47,640.11 73,339.51 42,504.94 41,575.61543.000 PRODUCTION 0.00 0.00 11,434.11 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00546.000 OPERATIONS 158,179.05 243,475.00 194,020.06 190,189.89 23,174.42 21,491.57 22,776.49 21,765.25 24,303.25 20,259.01 33,227.75 23,192.15547.000 TREATMENT 651,676.02 674,430.00 430,504.09 308,868.13 26,709.43 33,316.99 32,132.35 39,450.47 33,778.72 68,966.26 42,565.21 31,948.70TOTAL EXPENDITURES 1,395,034.29 1,406,190.00 964,184.21 885,783.65 80,399.97 107,190.71 92,480.69 122,411.06 105,722.08 162,564.78 118,297.90 96,716.46

TOTAL REVENUES 2,022,036.74 1,862,400.00 1,232,867.75 1,375,316.55 155,494.32 155,709.45 162,755.58 226,393.14 167,664.74 244,529.05 82,795.16 179,975.11TOTAL EXPENDITURES 1,395,034.29 1,406,190.00 964,184.21 885,783.65 80,399.97 107,190.71 92,480.69 122,411.06 105,722.08 162,564.78 118,297.90 96,716.46NET OF REVENUES & EXPENDITURES 627,002.45 456,210.00 268,683.54 489,532.90 75,094.35 48,518.74 70,274.89 103,982.08 61,942.66 81,964.27 (35,502.74) 83,258.65



Fund 591 ‐ WATER FUND

Revenues591‐000.000‐426.000 INTERDEPARTMENTAL REVENUE 618.94 0.00 0.00 7,389.47 540.14 681.11 689.18 1,165.21 1,348.13 1,442.28 834.34 689.08591‐000.000‐660.000 RESIDENTIAL SALES 506,711.85 566,900.00 343,086.06 296,866.40 (4.95) 0.00 74,658.71 28,182.77 48,379.90 47,144.80 49,061.98 49,443.19591‐000.000‐661.000 BUSINESS SALES 133,089.49 150,900.00 88,762.52 85,246.10 11,218.44 12,119.27 11,327.11 10,922.20 9,371.55 9,275.78 10,815.26 10,196.49591‐000.000‐662.000 COMMERCIAL SALES 223,319.79 244,600.00 147,061.48 169,476.22 22,408.44 21,515.70 22,392.64 24,509.25 21,601.36 20,380.75 16,305.57 20,362.51591‐000.000‐663.000 INDUSTRY SALES 119,357.94 117,700.00 72,616.82 186,165.46 58,561.67 62,774.74 (12,844.35) 33,653.89 11,316.46 51,024.51 (29,864.33) 11,542.87591‐000.000‐665.000 INTEREST 4,505.63 12,000.00 4,670.80 (1,396.96) (1,855.71) 62.47 63.36 63.36 64.15 66.14 64.60 74.67591‐000.000‐665.100 CHANGE IN INVESTMENTS 36,337.92 0.00 (2,385.17) (518.23) 580.90 434.61 (420.10) (426.32) (633.94) (280.02) 1,174.22 (947.58)591‐000.000‐666.000 READINESS TO SERVE 820.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00591‐000.000‐667.100 INTERDEPARTMENT RENTS 20.00 0.00 20.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00591‐000.000‐668.000 APARTMENT SALES 226,489.02 237,900.00 146,260.15 148,213.24 17,899.20 18,417.57 18,778.64 18,717.52 18,591.29 18,609.18 18,596.48 18,603.36591‐000.000‐669.000 LATE CHARGES 3,875.17 3,500.00 2,251.05 2,400.43 0.00 0.00 354.09 420.57 441.79 284.29 513.54 386.15591‐000.000‐673.001 GAIN ON SALE OF PROPERTY 0.00 0.00 0.00 (3,436.88) 0.00 0.00 0.00 0.00 0.00 (3,436.88) 0.00 0.00591‐000.000‐692.001 OTHER REVENUE ‐ MISC OPERATING REVENUE (490.32) 0.00 (1,176.97) 7,884.11 301.25 96.25 162.50 1,330.00 778.75 401.25 2,387.45 2,426.66591‐000.000‐693.000 MISC NON‐OPERATIONG INCOME (15,122.73) 7,000.00 8,246.43 9,801.66 294.96 264.24 313.34 366.10 332.08 337.50 3,015.88 4,877.56591‐000.000‐693.001 MISC NON‐OPERATING INCOME‐WELLHEAD PRTC 0.00 5,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00TOTAL REVENUES 1,239,532.70 1,345,500.00 809,413.17 908,091.02 109,944.34 116,365.96 115,475.12 118,904.55 111,591.52 145,249.58 72,904.99 117,654.96

Expenditures175.000 ADMINISTRATIVE SERVICES 464,873.96 394,765.00 281,794.74 298,172.22 34,440.67 32,084.04 36,467.72 45,026.91 46,775.02 49,769.74 25,023.31 28,584.81543.000 PRODUCTION 143,529.88 122,850.00 109,468.03 59,358.34 9,225.96 7,464.21 5,915.99 12,461.92 6,866.66 5,060.24 3,864.49 8,498.87544.000 DISTRIBUTION 391,135.33 485,350.00 253,353.82 339,269.97 22,753.05 40,020.81 30,607.36 35,206.08 38,697.41 73,244.91 55,678.18 43,062.17545.000 PURIFICATION 247,482.31 287,395.00 151,277.66 106,413.11 9,986.21 25,292.36 9,916.88 11,333.43 11,241.85 18,312.63 8,821.81 11,507.94TOTAL EXPENDITURES 1,247,021.48 1,290,360.00 795,894.25 803,213.64 76,405.89 104,861.42 82,907.95 104,028.34 103,580.94 146,387.52 93,387.79 91,653.79

TOTAL REVENUES 1,239,532.70 1,345,500.00 809,413.17 908,091.02 109,944.34 116,365.96 115,475.12 118,904.55 111,591.52 145,249.58 72,904.99 117,654.96TOTAL EXPENDITURES 1,247,021.48 1,290,360.00 795,894.25 803,213.64 76,405.89 104,861.42 82,907.95 104,028.34 103,580.94 146,387.52 93,387.79 91,653.79NET OF REVENUES & EXPENDITURES (7,488.78) 55,140.00 13,518.92 104,877.38 33,538.45 11,504.54 32,567.17 14,876.21 8,010.58 (1,137.94) (20,482.80) 26,001.17

TOTAL REVENUES ‐ ALL FUNDS 17,335,042.91 16,953,200.00 11,028,534.92 11,290,215.34 1,463,391.55 1,430,449.83 1,388,668.15 1,468,804.50 1,301,851.89 1,479,054.36 1,308,597.03 1,449,398.03TOTAL EXPENDITURES ‐ ALL FUNDS 16,826,723.94 15,428,875.00 10,263,302.32 9,952,601.04 1,280,447.47 1,352,957.18 1,231,093.60 1,309,442.32 1,228,050.95 1,354,455.39 1,192,866.13 1,003,288.00NET OF REVENUES & EXPENDITURES 508,318.97 1,524,325.00 765,232.60 1,337,614.30 182,944.08 77,492.65 157,574.55 159,362.18 73,800.94 124,598.97 115,730.90 446,110.03




% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)

ACTIVITY FORMONTH 02/28/2018

INCREASE (DECREASE)


NORMAL (ABNORMAL)2017-18

AMENDED BUDGETDESCRIPTIONGL NUMBER

Fund 582 - ELECTRIC FUNDRevenuesDept 000.000

100.00 (113,119.78)24,242.15 113,119.78 0.00 INTERDEPARTMENTAL REVENUE582-000.000-426.00066.63 1,632,352.46 442,430.97 3,259,147.54 4,891,500.00 RESIDENTIAL SALES582-000.000-660.00063.55 553,141.62 126,747.11 964,458.38 1,517,600.00 BUSINESS SALES582-000.000-661.00061.84 1,435,480.65 278,410.27 2,326,519.35 3,762,000.00 COMMERCIAL SALES582-000.000-662.00067.14 1,070,603.14 253,620.29 2,187,096.86 3,257,700.00 INDUSTRY SALES582-000.000-663.00064.46 20,082.15 4,549.98 36,417.85 56,500.00 STREET LIGHT SALES582-000.000-664.000(9.50)76,648.79 149.33 (6,648.79)70,000.00 INTEREST582-000.000-665.00036.00 9,600.71 (1,564.50)5,399.29 15,000.00 CHANGE IN INVESTMENTS 582-000.000-665.10057.33 14,935.98 3,235.91 20,064.02 35,000.00 LATE CHARGES582-000.000-669.000

446.38 (51,956.90)5,729.39 66,956.90 15,000.00 OTHER REVENUE - MISC OPERATING REVENUE582-000.000-692.00127.42 90,723.41 14,217.06 34,276.59 125,000.00 MISC NON-OPERATIONG INCOME582-000.000-693.000

65.53 4,738,492.23 1,151,767.96 9,006,807.77 13,745,300.00 Total Dept 000.000

65.53 4,738,492.23 1,151,767.96 9,006,807.77 13,745,300.00 TOTAL REVENUES

ExpendituresDept 175.000 - ADMINISTRATIVE SERVICES

66.45 77,256.84 18,896.87 152,993.16 230,250.00 WAGES582-175.000-702.000307.64 (1,038.19)415.20 1,538.19 500.00 OVERTIME PAY582-175.000-703.000241.92 (11,566.66)1,609.48 19,716.66 8,150.00 SICK TIME PAY582-175.000-704.000182.23 (19,053.55)2,197.89 42,223.55 23,170.00 VACATION TIME PAY582-175.000-705.000256.53 (4,813.27)278.44 7,888.27 3,075.00 PERSONAL TIME PAY582-175.000-706.000214.38 (5,170.00)0.00 9,690.00 4,520.00 LONGEVITY PAY582-175.000-707.000239.89 (16,087.75)176.26 27,587.75 11,500.00 HOLIDAY AND OTHER PAY582-175.000-710.000148.17 (30,346.56)10,998.56 93,346.56 63,000.00 HEALTH AND LIFE INSURANCE582-175.000-715.000134.29 (15,705.03)0.00 61,505.03 45,800.00 RETIREMENT582-175.000-716.000

1,323.81 (24,476.21)9,046.80 26,476.21 2,000.00 WORKERS' COMPENSATION582-175.000-717.0000.00 180.00 0.00 0.00 180.00 UNEMPLOYMENT INSURANCE582-175.000-718.000

86.97 2,803.36 1,692.26 18,706.64 21,510.00 EMPLOYER'S FICA582-175.000-720.000201.51 (1,319.60)0.00 2,619.60 1,300.00 DISABILITY INSURANCE582-175.000-721.000100.00 179,988.92 (14,499.07)(179,988.92)0.00 MICELLANEOUS FRINGE EXPENSE582-175.000-725.10021.75 3,912.52 0.00 1,087.48 5,000.00 EDUCATION (TRAINING & SEMINARS)582-175.000-725.20051.10 5,868.12 1,519.70 6,131.88 12,000.00 OFFICE SUPPLIES582-175.000-726.2000.00 6,750.00 0.00 0.00 6,750.00 OFFICE EQUIPMENT582-175.000-726.2016.53 23,368.14 0.00 1,631.86 25,000.00 SUPPLIES - COMPUTER582-175.000-726.202

355.00 (38,249.58)3,751.81 53,249.58 15,000.00 CONTRACTUAL SERVICES582-175.000-801.000141.00 (10,249.56)1,394.09 35,249.56 25,000.00 COMPUTER582-175.000-801.200106.44 (161.00)40.50 2,661.00 2,500.00 LEGAL SERVICES582-175.000-806.000142.13 (2,106.25)0.00 7,106.25 5,000.00 AUDITING SERVICES582-175.000-808.000137.05 (5,927.36)2,268.66 21,927.36 16,000.00 DUES AND SUBSCRIPTIONS582-175.000-810.00064.89 284,781.60 66,345.52 526,418.40 811,200.00 PILOT582-175.000-820.00020.39 19,902.26 1,625.40 5,097.74 25,000.00 INSURANCE582-175.000-850.0005.41 11,350.91 0.00 649.09 12,000.00 COMPUTER582-175.000-852.0000.00 1,200.00 0.00 0.00 1,200.00 TRAINING & SEMINARS582-175.000-861.000

62.09 1,895.40 287.25 3,104.60 5,000.00 PUBLISHING / NOTICES582-175.000-905.0000.00 250.00 0.00 0.00 250.00 UTILITIES - SEWER582-175.000-920.1000.00 100.00 0.00 0.00 100.00 UTILITIES - WATER582-175.000-920.2000.00 2,650.00 0.00 0.00 2,650.00 UTILITIES - ELECTRIC582-175.000-920.300

44.03 1,460.93 376.11 1,149.07 2,610.00 UTILITIES - GAS582-175.000-920.400100.00 (113,536.39)24,295.78 113,536.39 0.00 INTERDEPARTMENTAL EXPENSE582-175.000-921.000




% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 582 - ELECTRIC FUNDExpenditures

120.34 (915.22)1,036.01 5,415.22 4,500.00 TELEPHONE582-175.000-925.00047.25 13,186.52 998.77 11,813.48 25,000.00 REPAIRS & MAINTENANCE582-175.000-930.000

100.00 (3,868.93)0.00 3,868.93 0.00 MISCELLANEOUS582-175.000-955.0000.00 (35,000.00)0.00 0.00 (35,000.00)WRITE OFF BAD DEBT(S)582-175.000-963.000

91.58 7,580.60 10,146.36 82,419.40 90,000.00 DEPRECIATION582-175.000-968.000100.00 (15,827.04)1,922.70 15,827.04 0.00 DEBT SERVICE - INTEREST582-175.000-995.000

80.36 289,067.97 146,821.35 1,182,647.03 1,471,715.00 Total Dept 175.000 - ADMINISTRATIVE SERVICES

Dept 543.000 - PRODUCTION29.86 63,129.84 3,264.00 26,870.16 90,000.00 WAGES582-543.000-702.00022.34 7,766.20 436.05 2,233.80 10,000.00 OVERTIME PAY582-543.000-703.0001.59 1,259.60 0.00 20.40 1,280.00 SICK TIME PAY582-543.000-704.0000.00 1,200.00 0.00 0.00 1,200.00 VACATION TIME PAY582-543.000-705.000

34.00 633.60 0.00 326.40 960.00 PERSONAL TIME PAY582-543.000-706.00045.80 1,734.40 0.00 1,465.60 3,200.00 HOLIDAY AND OTHER PAY582-543.000-710.000

760.51 (5,944.58)80.62 6,844.58 900.00 HEALTH AND LIFE INSURANCE582-543.000-715.00056.31 2,795.99 0.00 3,604.01 6,400.00 RETIREMENT582-543.000-716.0000.00 400.00 0.00 0.00 400.00 WORKERS' COMPENSATION582-543.000-717.0000.00 100.00 0.00 0.00 100.00 UNEMPLOYMENT INSURANCE582-543.000-718.000

28.67 5,820.89 272.53 2,339.11 8,160.00 EMPLOYER'S FICA582-543.000-720.000100.00 (19.24)0.00 19.24 0.00 DISABILITY INSURANCE582-543.000-721.000100.00 626.57 1,657.70 (626.57)0.00 MICELLANEOUS FRINGE EXPENSE582-543.000-725.10014.50 42,748.84 44.86 7,251.16 50,000.00 SUPPLIES582-543.000-726.00061.78 3,590,202.76 504,126.30 5,804,297.24 9,394,500.00 PURCHASED POWER582-543.000-739.000

100.00 (1,187.70)104.92 1,187.70 0.00 FUEL AND LUBRICANTS582-543.000-740.000126.62 (1,596.97)0.00 7,596.97 6,000.00 FUEL OIL - ENGINE #5582-543.000-740.100132.68 (2,614.37)0.00 10,614.37 8,000.00 FUEL OIL - ENGINE #6582-543.000-740.200212.36 (8,988.42)7,168.47 16,988.42 8,000.00 NATURAL GAS - ENGINE #5582-543.000-740.300130.53 (4,273.98)6,100.82 18,273.98 14,000.00 NATURAL GAS - ENGINE #6582-543.000-740.400

4.85 1,960.00 0.00 100.00 2,060.00 CLOTHING / UNIFORMS582-543.000-742.00045.94 10,811.14 1,252.70 9,188.86 20,000.00 CONTRACTUAL SERVICES582-543.000-801.000

765.51 (13,310.27)0.00 15,310.27 2,000.00 CONTRACTUAL SERV. - ENGINE #5582-543.000-801.0503.99 4,800.37 0.00 199.63 5,000.00 CONTRACTUAL SERV. - ENGINE #6582-543.000-801.060

100.00 (18,013.51)5,150.77 18,013.51 0.00 INSURANCE582-543.000-850.0000.00 5,000.00 0.00 0.00 5,000.00 TRAINING & SEMINARS582-543.000-861.0000.00 7,500.00 0.00 0.00 7,500.00 UTILITIES - WATER582-543.000-920.2000.00 60,000.00 0.00 0.00 60,000.00 UTILITIES - ELECTRIC582-543.000-920.300

43.45 7,690.24 1,982.77 5,909.76 13,600.00 UTILITIES - GAS582-543.000-920.40030.37 10,792.89 139.87 4,707.11 15,500.00 TELEPHONE582-543.000-925.0006.50 46,750.20 415.30 3,249.80 50,000.00 REPAIRS & MAINTENANCE582-543.000-930.000

128.27 (2,826.93)0.00 12,826.93 10,000.00 REPAIRS & MAINT. - ENGINE #5582-543.000-930.05067.74 3,225.87 1,914.50 6,774.13 10,000.00 REPAIRS & MAINT. - ENGINE #6582-543.000-930.06093.56 7,729.19 13,559.53 112,270.81 120,000.00 DEPRECIATION582-543.000-968.000

61.45 3,825,902.62 547,671.71 6,097,857.38 9,923,760.00 Total Dept 543.000 - PRODUCTION

Dept 544.000 - DISTRIBUTION94.58 13,004.74 31,179.08 226,845.26 239,850.00 WAGES582-544.000-702.00043.42 19,804.02 366.93 15,195.98 35,000.00 OVERTIME PAY582-544.000-703.0000.00 13,350.00 0.00 0.00 13,350.00 SICK TIME PAY582-544.000-704.0000.00 28,800.00 0.00 0.00 28,800.00 VACATION TIME PAY582-544.000-705.000




% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 582 - ELECTRIC FUNDExpenditures

0.00 5,000.00 0.00 0.00 5,000.00 PERSONAL TIME PAY582-544.000-706.0001.36 18,100.01 0.00 249.99 18,350.00 HOLIDAY AND OTHER PAY582-544.000-710.0004.20 100,688.33 1,310.70 4,411.67 105,100.00 HEALTH AND LIFE INSURANCE582-544.000-715.0000.00 51,600.00 0.00 0.00 51,600.00 RETIREMENT582-544.000-716.0000.00 15,000.00 0.00 0.00 15,000.00 WORKERS' COMPENSATION582-544.000-717.0000.00 100.00 0.00 0.00 100.00 UNEMPLOYMENT INSURANCE582-544.000-718.000

47.09 20,213.52 2,992.06 17,986.48 38,200.00 EMPLOYER'S FICA582-544.000-720.0004.98 2,375.40 0.00 124.60 2,500.00 DISABILITY INSURANCE582-544.000-721.000

100.00 (175,667.04)12,841.37 175,667.04 0.00 MICELLANEOUS FRINGE EXPENSE582-544.000-725.10088.37 2,326.57 1,196.44 17,673.43 20,000.00 SUPPLIES - OPERATIONS582-544.000-726.800

100.00 (22,198.54)1,655.14 22,198.54 0.00 VEH./EQUIP. MAINT. SUPPLIES582-544.000-730.000100.00 (7,665.68)1,199.64 7,665.68 0.00 FUEL AND LUBRICANTS582-544.000-740.000

0.00 8,500.00 0.00 0.00 8,500.00 CLOTHING / UNIFORMS582-544.000-742.000174.37 (14,874.78)4,519.13 34,874.78 20,000.00 CONTRACTUAL SERVICES582-544.000-801.000100.00 (1,319.18)1,319.18 1,319.18 0.00 COMPUTER582-544.000-801.20052.86 94,274.79 22,392.17 105,725.21 200,000.00 TREE TRIMMING582-544.000-801.300

100.00 (784.78)0.00 784.78 0.00 MAPPING & ENGINEERING582-544.000-807.100100.00 (23,915.29)2,606.87 23,915.29 0.00 INSURANCE582-544.000-850.000

3.18 4,841.00 0.00 159.00 5,000.00 TRAINING & SEMINARS582-544.000-861.0007.55 9,245.00 0.00 755.00 10,000.00 TRAINING & SEMINARS - EXTERNAL582-544.000-861.1000.00 400.00 0.00 0.00 400.00 UTILITIES - SEWER582-544.000-920.1000.00 13,250.00 0.00 0.00 13,250.00 UTILITIES - ELECTRIC582-544.000-920.3000.00 300.00 0.00 0.00 300.00 UTILITIES - GAS582-544.000-920.400

45.92 676.00 82.00 574.00 1,250.00 UTILITIES - REFUSE582-544.000-920.5001.67 5,211.51 0.00 88.49 5,300.00 TELEPHONE582-544.000-925.000

43.72 39,397.90 796.31 30,602.10 70,000.00 REPAIRS & MAINTENANCE582-544.000-930.00068.88 133,834.78 35,890.04 296,165.22 430,000.00 DEPRECIATION582-544.000-968.000

73.53 353,868.28 120,347.06 982,981.72 1,336,850.00 Total Dept 544.000 - DISTRIBUTION

Dept 546.000 - OPERATIONS100.00 (117.62)77.63 117.62 0.00 REPAIRS & MAINTENANCE582-546.000-930.000

100.00 (117.62)77.63 117.62 0.00 Total Dept 546.000 - OPERATIONS

64.90 4,468,721.25 814,917.75 8,263,603.75 12,732,325.00 TOTAL EXPENDITURES

73.37 269,770.98 336,850.21 743,204.02 1,012,975.00 NET OF REVENUES & EXPENDITURES

64.90 4,468,721.25 814,917.75 8,263,603.75 12,732,325.00 TOTAL EXPENDITURES65.53 4,738,492.23 1,151,767.96 9,006,807.77 13,745,300.00 TOTAL REVENUES

Fund 582 - ELECTRIC FUND:




% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 590 - SEWER FUNDRevenuesDept 000.000

100.00 (6,081.14)312.14 6,081.14 0.00 INTERDEPARTMENTAL REVENUE590-000.000-426.00053.50 372,192.64 68,345.28 428,307.36 800,500.00 RESIDENTIAL SALES590-000.000-660.00053.92 82,672.84 13,940.33 96,727.16 179,400.00 BUSINESS SALES590-000.000-661.00076.34 75,105.65 31,662.20 242,294.35 317,400.00 COMMERCIAL SALES590-000.000-662.000

136.33 (71,784.43)20,393.13 269,384.43 197,600.00 INDUSTRY SALES590-000.000-663.0001.06 4,946.81 74.67 53.19 5,000.00 INTEREST590-000.000-665.000

58.54 147,180.95 26,226.52 207,819.05 355,000.00 APARTMENT SALES590-000.000-668.00068.68 1,566.02 544.02 3,433.98 5,000.00 LATE CHARGES590-000.000-669.000

100.00 (50,000.00)0.00 50,000.00 0.00 LOSS ON SALE OF PROPERTY590-000.000-673.0023,994.50 (58,417.57)14,985.82 59,917.57 1,500.00 OTHER REVENUE - MISC OPERATING REVENUE590-000.000-692.0011,129.83 (10,298.32)3,491.00 11,298.32 1,000.00 MISC NON-OPERATIONG INCOME590-000.000-693.000

73.85 487,083.45 179,975.11 1,375,316.55 1,862,400.00 Total Dept 000.000

73.85 487,083.45 179,975.11 1,375,316.55 1,862,400.00 TOTAL REVENUES


74.88 26,548.29 9,656.83 79,151.71 105,700.00 WAGES590-175.000-702.000636.07 (804.11)207.66 954.11 150.00 OVERTIME PAY590-175.000-703.000187.71 (3,069.73)294.08 6,569.73 3,500.00 SICK TIME PAY590-175.000-704.000221.38 (10,317.51)467.23 18,817.51 8,500.00 VACATION TIME PAY590-175.000-705.000235.82 (1,765.71)186.60 3,065.71 1,300.00 PERSONAL TIME PAY590-175.000-706.000272.46 (2,630.00)0.00 4,155.00 1,525.00 LONGEVITY PAY590-175.000-707.000253.53 (6,908.66)4.80 11,408.66 4,500.00 HOLIDAY AND OTHER PAY590-175.000-710.000118.85 (7,114.89)5,980.72 44,864.89 37,750.00 HEALTH AND LIFE INSURANCE590-175.000-715.000164.98 (13,892.78)0.00 35,272.78 21,380.00 RETIREMENT590-175.000-716.000

2,168.86 (8,275.44)2,174.83 8,675.44 400.00 WORKERS' COMPENSATION590-175.000-717.00091.76 790.77 773.03 8,809.23 9,600.00 EMPLOYER'S FICA590-175.000-720.000

158.98 (412.86)0.00 1,112.86 700.00 DISABILITY INSURANCE590-175.000-721.000100.00 87,179.93 (5,512.36)(87,179.93)0.00 MICELLANEOUS FRINGE EXPENSE590-175.000-725.10026.28 11,058.70 705.13 3,941.30 15,000.00 OFFICE SUPPLIES590-175.000-726.200

100.00 (2,104.12)152.30 2,104.12 0.00 BPU VEHICLE MAINT/SUPPLIES590-175.000-730.039103.14 (1,255.48)2,048.99 41,255.48 40,000.00 CONTRACTUAL SERVICES590-175.000-801.000170.78 (7,078.40)488.72 17,078.40 10,000.00 COMPUTER590-175.000-801.20012.74 6,108.14 0.00 891.86 7,000.00 LEGAL SERVICES590-175.000-806.000

142.12 (1,053.12)0.00 3,553.12 2,500.00 AUDITING SERVICES590-175.000-808.000619.03 (10,380.69)577.92 12,380.69 2,000.00 DUES AND SUBSCRIPTIONS590-175.000-810.00067.09 36,623.06 9,634.05 74,671.94 111,295.00 PILOT590-175.000-820.00025.15 11,228.20 812.72 3,771.80 15,000.00 INSURANCE590-175.000-850.0008.83 2,735.00 0.00 265.00 3,000.00 TRAINING & SEMINARS590-175.000-861.000

39.62 2,415.19 143.63 1,584.81 4,000.00 PUBLISHING / NOTICES590-175.000-905.0000.00 100.00 0.00 0.00 100.00 UTILITIES - SEWER590-175.000-920.1000.00 100.00 0.00 0.00 100.00 UTILITIES - WATER590-175.000-920.2000.00 1,000.00 0.00 0.00 1,000.00 UTILITIES - ELECTRIC590-175.000-920.300

38.30 925.45 188.04 574.55 1,500.00 UTILITIES - GAS590-175.000-920.400100.00 (6,081.14)312.14 6,081.14 0.00 INTERDEPARTMENTAL EXPENSE590-175.000-921.00082.78 568.26 447.38 2,731.74 3,300.00 TELEPHONE590-175.000-925.00051.68 5,798.54 494.02 6,201.46 12,000.00 REPAIRS & MAINTENANCE590-175.000-930.000

100.00 (506.29)0.00 506.29 0.00 MISCELLANEOUS590-175.000-955.0000.00 3,000.00 0.00 0.00 3,000.00 WRITE OFF BAD DEBT(S)590-175.000-963.000




% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 590 - SEWER FUNDExpenditures

65.09 5,934.81 1,390.43 11,065.19 17,000.00 DEPRECIATION590-175.000-968.000137.16 (16,904.04)9,946.72 62,389.04 45,485.00 DEBT SERVICE - INTEREST590-175.000-995.000

79.20 101,559.37 41,575.61 386,725.63 488,285.00 Total Dept 175.000 - ADMINISTRATIVE SERVICES

Dept 546.000 - OPERATIONS139.69 (14,328.80)7,523.85 50,428.80 36,100.00 WAGES590-546.000-702.000328.22 (4,564.47)486.22 6,564.47 2,000.00 OVERTIME PAY590-546.000-703.00085.10 696.56 556.39 3,978.44 4,675.00 EMPLOYER'S FICA590-546.000-720.00088.11 5,467.74 2,621.25 40,532.26 46,000.00 MICELLANEOUS FRINGE EXPENSE590-546.000-725.100

116.13 (161.31)581.37 1,161.31 1,000.00 SUPPLIES - OPERATIONS590-546.000-726.80053.08 703.87 6.49 796.13 1,500.00 BPU VEHICLE MAINT/SUPPLIES590-546.000-730.0390.00 2,000.00 0.00 0.00 2,000.00 CLOTHING / UNIFORMS590-546.000-742.000

100.00 (11,189.11)1,171.00 11,189.11 0.00 CONTRACTUAL SERVICES590-546.000-801.000100.00 (125.00)125.00 125.00 0.00 COMPUTER590-546.000-801.20039.75 12,049.25 965.61 7,950.75 20,000.00 INSURANCE590-546.000-850.0002.80 2,430.00 0.00 70.00 2,500.00 TRAINING & SEMINARS590-546.000-861.0000.00 150.00 0.00 0.00 150.00 UTILITIES - SEWER590-546.000-920.1000.00 150.00 0.00 0.00 150.00 UTILITIES - WATER590-546.000-920.2000.00 7,000.00 0.00 0.00 7,000.00 UTILITIES - ELECTRIC590-546.000-920.3000.00 1,000.00 0.00 0.00 1,000.00 UTILITIES - GAS590-546.000-920.400

41.00 413.00 41.00 287.00 700.00 UTILITIES - REFUSE590-546.000-920.50085.46 101.75 0.00 598.25 700.00 TELEPHONE590-546.000-925.00041.94 9,869.72 2,307.02 7,130.28 17,000.00 REPAIRS & MAINTENANCE590-546.000-930.00022.16 11,675.57 7.79 3,324.43 15,000.00 REPAIRS & MAINT. - LIFT STATIONS590-546.000-930.95023.32 3,834.20 0.00 1,165.80 5,000.00 REPAIRS & MAINT. - SEWER MAINS590-546.000-930.9604.90 14,265.00 0.00 735.00 15,000.00 REPIARS & MINAT. - MANHOLES590-546.000-930.9702.32 1,953.58 0.00 46.42 2,000.00 REPIARS & MAINT. - SERVICE LINES590-546.000-930.980

84.54 9,893.56 6,799.16 54,106.44 64,000.00 DEPRECIATION590-546.000-968.000

78.11 53,285.11 23,192.15 190,189.89 243,475.00 Total Dept 546.000 - OPERATIONS

Dept 547.000 - TREATMENT64.78 32,292.54 7,653.30 59,407.46 91,700.00 WAGES590-547.000-702.000

144.74 (3,579.29)1,195.70 11,579.29 8,000.00 OVERTIME PAY590-547.000-703.00064.47 2,711.03 619.34 4,918.97 7,630.00 EMPLOYER'S FICA590-547.000-720.00071.77 18,352.33 2,891.11 46,647.67 65,000.00 MICELLANEOUS FRINGE EXPENSE590-547.000-725.100

1,847.21 (8,736.03)1,306.39 9,236.03 500.00 SUPPLIES - LABORATORY590-547.000-726.9000.00 500.00 0.00 0.00 500.00 SUPPLIES - CALCIUM HYPOCHLORITE590-547.000-727.050

164.71 (2,264.99)938.70 5,764.99 3,500.00 SUPPLIES - CHLORINE590-547.000-727.50038.46 8,985.40 0.00 5,614.60 14,600.00 SUPPLIES - FERROUS CHLORIDE590-547.000-727.60074.10 906.50 637.50 2,593.50 3,500.00 SUPPLIES - DIOXIDE590-547.000-727.7000.00 1,500.00 0.00 0.00 1,500.00 SUPPLIES - MISC. CHEMICALS590-547.000-727.8009.53 9,047.45 0.00 952.55 10,000.00 BPU VEHICLE MAINT/SUPPLIES590-547.000-730.039

100.00 (1,544.55)218.47 1,544.55 0.00 FUEL AND LUBRICANTS590-547.000-740.0000.00 2,000.00 0.00 0.00 2,000.00 CLOTHING / UNIFORMS590-547.000-742.000

79.17 15,624.76 2,162.50 59,375.24 75,000.00 CONTRACTUAL SERVICES590-547.000-801.000100.00 (163.90)163.90 163.90 0.00 COMPUTER590-547.000-801.20015.90 42,049.28 965.62 7,950.72 50,000.00 INSURANCE590-547.000-850.0002.00 4,900.00 0.00 100.00 5,000.00 TRAINING & SEMINARS590-547.000-861.0000.00 1,000.00 0.00 0.00 1,000.00 UTILITIES590-547.000-920.0000.00 2,000.00 0.00 0.00 2,000.00 UTILITIES - SEWER590-547.000-920.100




% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 590 - SEWER FUNDExpenditures

0.00 80,000.00 0.00 0.00 80,000.00 UTILITIES - ELECTRIC590-547.000-920.30010.66 17,868.08 679.82 2,131.92 20,000.00 UTILITIES - GAS590-547.000-920.4000.00 5,000.00 0.00 0.00 5,000.00 UTILITIES - REFUSE590-547.000-920.500

26.43 1,471.34 54.84 528.66 2,000.00 TELEPHONE590-547.000-925.00020.41 79,593.47 1,742.17 20,406.53 100,000.00 REPAIRS & MAINTENANCE590-547.000-930.000

360.47 (2,604.69)2,476.60 3,604.69 1,000.00 REPAIRS & MAINT - LABORATORY590-547.000-930.90053.08 58,653.14 8,242.74 66,346.86 125,000.00 DEPRECIATION590-547.000-968.000

45.80 365,561.87 31,948.70 308,868.13 674,430.00 Total Dept 547.000 - TREATMENT

62.99 520,406.35 96,716.46 885,783.65 1,406,190.00 TOTAL EXPENDITURES

107.30 (33,322.90)83,258.65 489,532.90 456,210.00 NET OF REVENUES & EXPENDITURES

62.99 520,406.35 96,716.46 885,783.65 1,406,190.00 TOTAL EXPENDITURES73.85 487,083.45 179,975.11 1,375,316.55 1,862,400.00 TOTAL REVENUES

Fund 590 - SEWER FUND:




% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 591 - WATER FUNDRevenuesDept 000.000

100.00 (7,389.47)689.08 7,389.47 0.00 INTERDEPARTMENTAL REVENUE591-000.000-426.00052.37 270,033.60 49,443.19 296,866.40 566,900.00 RESIDENTIAL SALES591-000.000-660.00056.49 65,653.90 10,196.49 85,246.10 150,900.00 BUSINESS SALES591-000.000-661.00069.29 75,123.78 20,362.51 169,476.22 244,600.00 COMMERCIAL SALES591-000.000-662.000

158.17 (68,465.46)11,542.87 186,165.46 117,700.00 INDUSTRY SALES591-000.000-663.000(11.64)13,396.96 74.67 (1,396.96)12,000.00 INTEREST591-000.000-665.000100.00 518.23 (947.58)(518.23)0.00 CHANGE IN INVESTMENTS 591-000.000-665.10062.30 89,686.76 18,603.36 148,213.24 237,900.00 APARTMENT SALES591-000.000-668.00068.58 1,099.57 386.15 2,400.43 3,500.00 LATE CHARGES591-000.000-669.000

100.00 3,436.88 0.00 (3,436.88)0.00 GAIN ON SALE OF PROPERTY591-000.000-673.001100.00 (7,884.11)2,426.66 7,884.11 0.00 OTHER REVENUE - MISC OPERATING REVENUE591-000.000-692.001140.02 (2,801.66)4,877.56 9,801.66 7,000.00 MISC NON-OPERATIONG INCOME591-000.000-693.000

0.00 5,000.00 0.00 0.00 5,000.00 MISC NON-OPERATING INCOME-WELLHEAD PRTC591-000.000-693.001

67.49 437,408.98 117,654.96 908,091.02 1,345,500.00 Total Dept 000.000

67.49 437,408.98 117,654.96 908,091.02 1,345,500.00 TOTAL REVENUES


84.19 15,021.06 9,513.20 79,978.94 95,000.00 WAGES591-175.000-702.000435.93 (1,007.78)207.57 1,307.78 300.00 OVERTIME PAY591-175.000-703.000223.44 (4,320.45)496.81 7,820.45 3,500.00 SICK TIME PAY591-175.000-704.000149.25 (4,185.97)270.40 12,685.97 8,500.00 VACATION TIME PAY591-175.000-705.000213.54 (1,475.99)471.42 2,775.99 1,300.00 PERSONAL TIME PAY591-175.000-706.000121.64 (330.00)0.00 1,855.00 1,525.00 LONGEVITY PAY591-175.000-707.000204.85 (4,718.45)4.80 9,218.45 4,500.00 HOLIDAY AND OTHER PAY591-175.000-710.000139.03 (14,735.35)4,802.13 52,485.35 37,750.00 HEALTH AND LIFE INSURANCE591-175.000-715.000106.03 (1,289.24)0.00 22,669.24 21,380.00 RETIREMENT591-175.000-716.000

2,845.08 (10,980.33)3,019.46 11,380.33 400.00 WORKERS' COMPENSATION591-175.000-717.0000.00 50.00 0.00 0.00 50.00 UNEMPLOYMENT INSURANCE591-175.000-718.000

86.26 1,318.74 783.84 8,281.26 9,600.00 EMPLOYER'S FICA591-175.000-720.000123.05 (161.34)0.00 861.34 700.00 DISABILITY INSURANCE591-175.000-721.000100.00 79,321.72 (5,786.85)(79,321.72)0.00 MICELLANEOUS FRINGE EXPENSE591-175.000-725.10036.49 6,350.67 735.13 3,649.33 10,000.00 OFFICE SUPPLIES591-175.000-726.20039.02 3,049.00 0.00 1,951.00 5,000.00 SUPPLIES-WELLHEAD PROTECTION591-175.000-726.591

100.00 (2,048.07)0.00 2,048.07 0.00 BPU VEHICLE MAINT/SUPPLIES591-175.000-730.03984.92 7,540.77 1,868.99 42,459.23 50,000.00 CONTRACTUAL SERVICES591-175.000-801.000

250.30 (12,023.87)488.72 20,023.87 8,000.00 COMPUTER591-175.000-801.20019.04 5,667.25 415.50 1,332.75 7,000.00 LEGAL SERVICES591-175.000-806.000

142.13 (1,053.13)0.00 3,553.13 2,500.00 AUDITING SERVICES591-175.000-808.000203.57 (3,107.10)416.67 6,107.10 3,000.00 DUES AND SUBSCRIPTIONS591-175.000-810.00067.29 25,841.79 6,608.90 53,158.21 79,000.00 PILOT591-175.000-820.00024.79 11,281.76 623.69 3,718.24 15,000.00 INSURANCE591-175.000-850.00043.00 1,140.00 290.00 860.00 2,000.00 TRAINING & SEMINARS591-175.000-861.00060.79 980.21 143.62 1,519.79 2,500.00 PUBLISHING / NOTICES591-175.000-905.0000.00 100.00 0.00 0.00 100.00 UTILITIES - SEWER591-175.000-920.1000.00 100.00 0.00 0.00 100.00 UTILITIES - WATER591-175.000-920.2000.00 660.00 0.00 0.00 660.00 UTILITIES - ELECTRIC591-175.000-920.300

38.30 925.43 188.05 574.57 1,500.00 UTILITIES - GAS591-175.000-920.400100.00 (7,389.47)689.08 7,389.47 0.00 INTERDEPARTMENTAL EXPENSE591-175.000-921.000




% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 591 - WATER FUNDExpenditures

83.33 500.08 363.77 2,499.92 3,000.00 TELEPHONE591-175.000-925.00026.46 8,456.55 539.06 3,043.45 11,500.00 REPAIRS & MAINTENANCE591-175.000-930.000

100.00 (1,180.10)0.00 1,180.10 0.00 MISCELLANEOUS591-175.000-955.0000.00 (600.00)0.00 0.00 (600.00)WRITE OFF BAD DEBT(S)591-175.000-963.000

111.06 (1,105.61)1,430.85 11,105.61 10,000.00 DEPRECIATION591-175.000-968.000

75.53 96,592.78 28,584.81 298,172.22 394,765.00 Total Dept 175.000 - ADMINISTRATIVE SERVICES

Dept 543.000 - PRODUCTION41.67 5,832.84 515.66 4,167.16 10,000.00 WAGES591-543.000-702.000

192.08 (920.83)370.17 1,920.83 1,000.00 OVERTIME PAY591-543.000-703.00050.56 420.23 62.69 429.77 850.00 EMPLOYER'S FICA591-543.000-720.00057.99 3,150.69 280.20 4,349.31 7,500.00 MICELLANEOUS FRINGE EXPENSE591-543.000-725.100

100.00 (7,869.35)3,902.80 7,869.35 0.00 SUPPLIES - PHOSPHATE591-543.000-727.40055.11 4,937.76 567.03 6,062.24 11,000.00 INSURANCE591-543.000-850.00063.00 370.00 0.00 630.00 1,000.00 TRAINING & SEMINARS591-543.000-861.0000.00 7,500.00 0.00 0.00 7,500.00 UTILITIES - ELECTRIC - WELL #1591-543.000-920.3100.19 7,485.57 0.00 14.43 7,500.00 UTILITIES - ELECTRIC - WELL #2591-543.000-920.3200.00 6,000.00 0.00 0.00 6,000.00 UTILITIES - ELECTRIC - WELL #3591-543.000-920.3300.00 8,000.00 0.00 0.00 8,000.00 UTILITIES - ELECTRIC - WELL #4591-543.000-920.3400.00 8,000.00 0.00 0.00 8,000.00 UTILITIES - ELECTRIC - WELL #5591-543.000-920.3500.00 8,000.00 0.00 0.00 8,000.00 UTILITIES - ELECTRIC - WELL #8591-543.000-920.380

37.97 4,652.15 0.00 2,847.85 7,500.00 REPAIRS & MAINTENANCE591-543.000-930.00013.33 1,300.00 0.00 200.00 1,500.00 MAINTENANCE - WELL #1591-543.000-930.10024.00 1,140.00 0.00 360.00 1,500.00 MAINTENANCE - WELL #2591-543.000-930.20013.33 1,300.00 0.00 200.00 1,500.00 MAINTENANCE - WELL #3591-543.000-930.30048.10 778.45 0.00 721.55 1,500.00 MAINTENANCE - WELL #4591-543.000-930.40013.33 1,300.00 0.00 200.00 1,500.00 MAINTENANCE - WELL #5591-543.000-930.50013.33 1,300.00 0.00 200.00 1,500.00 MAINTENANCE - WELL #8591-543.000-930.800

100.00 (174.53)0.00 174.53 0.00 MISCELLANEOUS591-543.000-955.00096.70 988.68 2,800.32 29,011.32 30,000.00 DEPRECIATION591-543.000-968.000

48.32 63,491.66 8,498.87 59,358.34 122,850.00 Total Dept 543.000 - PRODUCTION

Dept 544.000 - DISTRIBUTION46.05 70,188.69 8,916.63 59,911.31 130,100.00 WAGES591-544.000-702.000

561.99 (13,859.62)6,753.25 16,859.62 3,000.00 OVERTIME PAY591-544.000-703.00053.56 4,737.16 1,101.36 5,462.84 10,200.00 EMPLOYER'S FICA591-544.000-720.00065.38 34,552.06 4,964.20 65,247.94 99,800.00 MICELLANEOUS FRINGE EXPENSE591-544.000-725.100

1,845.78 (17,457.82)91.60 18,457.82 1,000.00 SUPPLIES - OPERATIONS591-544.000-726.800100.00 (4,025.31)811.47 4,025.31 0.00 FUEL AND LUBRICANTS591-544.000-740.000

6.36 2,575.11 0.00 174.89 2,750.00 CLOTHING / UNIFORMS591-544.000-742.000119.71 (5,913.68)3,261.75 35,913.68 30,000.00 CONTRACTUAL SERVICES591-544.000-801.000100.00 (288.90)288.90 288.90 0.00 COMPUTER591-544.000-801.20046.18 8,072.90 975.45 6,927.10 15,000.00 INSURANCE591-544.000-850.0001.31 4,934.75 0.00 65.25 5,000.00 TRAINING & SEMINARS591-544.000-861.0000.00 200.00 0.00 0.00 200.00 UTILITIES - SEWER591-544.000-920.1000.00 200.00 0.00 0.00 200.00 UTILITIES - WATER591-544.000-920.2000.00 5,000.00 0.00 0.00 5,000.00 UTILITIES - ELECTRIC591-544.000-920.3000.00 400.00 0.00 0.00 400.00 UTILITIES - GAS591-544.000-920.400

41.00 413.00 41.00 287.00 700.00 UTILITIES - REFUSE591-544.000-920.50059.68 806.47 44.56 1,193.53 2,000.00 TELEPHONE591-544.000-925.000




% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 591 - WATER FUNDExpenditures

100.72 (289.18)5,352.51 40,289.18 40,000.00 REPAIRS & MAINTENANCE591-544.000-930.00060.12 55,834.40 10,459.49 84,165.60 140,000.00 DEPRECIATION591-544.000-968.000

69.90 146,080.03 43,062.17 339,269.97 485,350.00 Total Dept 544.000 - DISTRIBUTION

Dept 545.000 - PURIFICATION41.21 21,751.02 1,439.10 15,248.98 37,000.00 WAGES591-545.000-702.000

159.73 (1,194.50)281.58 3,194.50 2,000.00 OVERTIME PAY591-545.000-703.00043.95 1,681.52 123.60 1,318.48 3,000.00 EMPLOYER'S FICA591-545.000-720.00032.41 20,275.53 542.45 9,724.47 30,000.00 MICELLANEOUS FRINGE EXPENSE591-545.000-725.10061.51 6,855.52 0.00 10,954.48 17,810.00 SUPPLIES - POTASSIUM PERMAGANATE591-545.000-727.10043.41 8,935.22 1,737.89 6,854.78 15,790.00 SUPPLIES - SODIUM HYPOCHLORITE591-545.000-727.20061.98 1,840.00 0.00 3,000.00 4,840.00 SUPPLIES - FLOURIDE591-545.000-727.30021.62 14,152.20 0.00 3,902.80 18,055.00 SUPPLIES - PHOSPHATE591-545.000-727.40047.63 2,618.38 1,241.94 2,381.62 5,000.00 CONTRACTUAL SERVICES591-545.000-801.00046.63 6,937.81 567.03 6,062.19 13,000.00 INSURANCE591-545.000-850.0000.00 72,000.00 0.00 0.00 72,000.00 UTILITIES - ELECTRIC591-545.000-920.300

42.13 1,736.19 442.80 1,263.81 3,000.00 UTILITIES - GAS591-545.000-920.40056.56 217.20 54.84 282.80 500.00 TELEPHONE591-545.000-925.00020.88 3,956.02 0.00 1,043.98 5,000.00 REPAIRS & MAINTENANCE591-545.000-930.000

100.00 (562.34)0.00 562.34 0.00 MISCELLANEOUS591-545.000-955.00067.25 19,782.12 5,076.71 40,617.88 60,400.00 DEPRECIATION591-545.000-968.000

37.03 180,981.89 11,507.94 106,413.11 287,395.00 Total Dept 545.000 - PURIFICATION

62.25 487,146.36 91,653.79 803,213.64 1,290,360.00 TOTAL EXPENDITURES

190.20 (49,737.38)26,001.17 104,877.38 55,140.00 NET OF REVENUES & EXPENDITURES

62.25 487,146.36 91,653.79 803,213.64 1,290,360.00 TOTAL EXPENDITURES67.49 437,408.98 117,654.96 908,091.02 1,345,500.00 TOTAL REVENUES

Fund 591 - WATER FUND:

87.75 186,710.70 446,110.03 1,337,614.30 1,524,325.00 NET OF REVENUES & EXPENDITURES

64.51 5,476,273.96 1,003,288.00 9,952,601.04 15,428,875.00 TOTAL EXPENDITURES - ALL FUNDS66.60 5,662,984.66 1,449,398.03 11,290,215.34 16,953,200.00 TOTAL REVENUES - ALL FUNDS

Hillsdale Board of Public Utilities Regular Meeting

January 9, 2018

The regular Hillsdale Board of Public Utilities meeting was called to order at the BPU Offices, 45 Monroe Street, Hillsdale, Michigan at 7:00 p.m. by Mr. Barry Hill, President of the Board.

Board Members Present: Mr. Barry Hill, President Mr. Bob Batt, Vice-President Mr. Eric Hoffman Ms. Lois Howard Mr. Chris Sumnar

Board Members Absent: None

Others present: Chris McArthur, Interim Director; Bill Briggs, Water Distribution Superintendent/WWTP Supervisor; Chad Culbert, Electric Distribution Superintendent; Scott Keiser, Engineer; Bonnie Tew, Finance Director; Kelley Newell, Acting Secretary to the Board; Don Reid, Hillsdale Daily News; Doug Nofziger, Sonit Systems. MINUTES Ms. Howard noted the December 12th minutes should be corrected to note City Manager Mackie was not in attendance at the meeting. Mr. Hoffman moved, supported by Mr. Batt, to approve the minutes of the December 12, 2017 with the above correction. Motion carried unanimously by voice vote. BILLS PAYABLE Ms. Howard moved, supported by Mr. Hoffman to approve the above December bills in the amount of $383,704.14. Motion carried unanimously by voice vote. MSCPA STATEMENT Mr. Sumnar moved, supported by Mr. Batt, to approve the November MSCPA bill usage in the amount of $705,361.40. Motion carried unanimously by voice vote. NOVEMBER FINANCIAL REPORT Ms. Howard moved, supported by Mr. Sumnar, to approve the financial reports ending November 30, 2017 as submitted. Motion carried unanimously by voice vote.

January 9, 2018 DRAFT BPU Board Meeting

Page 2 of 5

DIRECTOR’S REPORT 1. Interim Director McArthur reported the Wastewater Treatment Plant Project is ongoing

with a few operational concerns. A meeting was held on January 4, 2018 to discuss the operation of the RAS/WAS system in accordance to the staff’s needs.

2. Interim Director McArthur reported the Christmas Light Contest has returned this year with winners in each residential and business categories. The winners were as follows: Residential: 1. 107 S. Howell St. – Tammy Tropiano 2. 6 E. Lywnwood Blvd. – Virgil Daniels 3. 1255 Hideway Ln. – Michael Schneider

Businesses: 1. 75 N. Howell – Ten on the Table 2. 106 N. Broad Street – Smith’s Flowers 3. 30 N. Howell – Nash Drugs

3. Interim Director McArthur reported the budget updating process was underway with a few

discoveries. He reported that after the conversion, it appeared that some of the accounts were being charged with the wrong charges. Mr. McArthur noted those accounts were identified and a plan was in place to correct the issue by the February board meeting.

ACTION ITEMS 1. Purchase of computer server, related equipment, and software City Manager Mackie reviewed a staff recommendation to purchase a new network server, related equipment, software and installation from Sonit Systems for an estimated amount of $61,463.00, with network administrative services at an approximate cost of $3,640 per month. City Manager Mackie stated the total costs would be split equally between the City, BPU and Library and would reduce system duplication, provide reliable file backup, include a strong security protocol, maintain system control, and reduce expenses. Mr. Doug Nofziger, representing Sonit Systems, provided additional information on the staff recommendation and detailed the equipment recommended for purchase and installation for the city offices. Mr. Batt, seconded by Mr. Sumnar, moved to approve the purchase of a new network server, related equipment, software, and installation from Sonit Systems for an amount not to exceed $25,000.00 for the BPU, in addition to the pro-rated share of monthly network administrative services. Motion carried unanimously by voice vote.


Page 3 of 5

2. Resolution #205: Appointment of Commissioner and Alternative to MSCPA City Manager Mackie provided information on a staff and BPU Board recommendation to adopt a resolution to appoint City Manager Mackie as the new commissioner and BPU Interim Director Chris McArthur as the alternate representative to the MSCPA. Mr. Sumnar, seconded by Ms. Howard, moved to adopt Resolution 205: Appointment of Commissioner and Alternate to the MSCPA.

Roll call: Mr. Batt Yes Mr. Hill Yes Mr. Hoffman Yes Ms. Howard Yes Mr. Sumnar Yes Motion passed 5-0.

3. Development Agreement for Extension of Water Main for Meijer Project Deputy Director McArthur reported Meijer Inc. had agreed to construct a 12-inch water main to service the construction of their new store on M-99. Mr. McArthur noted Meijer would pay the initial construction costs, but would recoup all tap fees for the new water line until all improvement costs have been repaid. Mr. McArthur added installation of the line would occur at the same time as the store construction. Mr. McArthur reviewed the development agreement and noted that although the BPU did not currently have a "frontage fee” or “capacity fee", if those charges were ever implemented by the BPU, those fees would also be paid to Meijer Inc. until their portion of the project repaid. Ms. Howard, seconded by Mr. Sumnar, moved to recommend approval of the “Development Agreement for Extension of Water Main” as submitted. Motion carried unanimously by voice vote. 4. Water Meter Sale at Hillsdale Mobile Village Deputy Director McArthur reported staff had discovered a potential water loss at Hillsdale Mobile Village after readings from a new meter installed before the village’s water system, indicated significant differences than the readings of individual meters within the park. Mr. McArthur stated the BPU and park ownership have agreed that the utility will begin to bill Hillsdale Mobile Village for water usage based on the new meter and allow the park’s owners to bill tenants for their individual water use, based on the meters at each lot. Mr. McArthur also indicated the owners had agreed to purchase the individual meters at a total cost of $4,200.00.


Page 4 of 5

After general discussion, it was the consensus of the board to donate the individual water meters to Hillsdale Mobile Village and not charge the park $4,200 for the units. Mr. Hoffman, seconded by Mr. Sumnar, moved to donate the individual water meters to Hillsdale Mobile Village, to bill Hillsdale Mobile Village for water usage based on the new meter, and to allow the park’s owners to bill tenants for their individual water use. Motion carried unanimously by voice vote. DEPARTMENT PROJECT PROGRESS REPORTS Deputy Director McArthur reported wires had been pulled for the upgrade to Engine 6 in addition to the planning for the change-over scheduled for February 2018. Mr. McArthur noted the hydraulic control unit was being rebuilt by Wheeler World for installation during the control upgrade. Supervisor Briggs reported the anaerobic digester was emptied, cleaned, and inspected while work continued on the demolition of the grit system and the tertiary filter. Mr. Briggs reported on an event at 98 Westwood Street that occurred while preventative maintenance was being performed on the sewer line. Mr. Culbert also noted there were three water main breaks during the month: Leroy and Rea streets, West and Morry Streets, and on Wolcott St. Supervisor Culbert stated crews replaced a 65-foot pole on Waterworks Drive which supported four different circuits that originated from the power plant substation. Mr. Culbert stated the work was completed without service interruption to any customer and he commended staff for their hard work on this project. Mr. Culbert also reported the shutdown of the 277 transmission line went as planned and was only out of service from December 18-21, 2017. Deputy Director McArthur Engines were not dispatched in December as Engine #5 had been removed from service beginning December 4 for a repair. Mr. McArthur noted the repair was completed and both engines were currently in service. BOARD MEMBER ROUNDTABLE City Manager Mackie reported the bids for the Infrastructure Capacity Enhancement (ICE) grant for Garden, Vine, Mead, and Rippon Streets would be released in the upcoming weeks, with construction to commence in early Spring 2018. Deputy Director McArthur noted the February 2018 regular Board Meeting would begin at 5:00 p.m. and would include PUBLIC COMMENT No public comments were offered


Page 5 of 5

ADJOURNMENT Mr. Sumnar moved, seconded by Mr. Batt, to adjourn the meeting. The motion carried unanimously by voice vote. The meeting was adjourned at 7:00 p.m.

_____________________________________ Stephen M. French, MMC Secretary to the Board MINUTES APPROVED: April 10, 2018


February 13, 2018

The regular Hillsdale Board of Public Utilities meeting was called to order at the BPU Offices, 45 Monroe Street, Hillsdale, Michigan at 5:00 p.m. by Mr. Barry Hill, President of the Board.

Board Members Present: Mr. Barry Hill, President Mr. Bob Batt, Vice-President Mr. Eric Hoffman Ms. Lois Howard Mr. Chris Sumnar

Board Members Absent: None

Others present: Chris McArthur, Interim Director; Bill Briggs, Water Distribution Superintendent/WWTP Supervisor; Chad Culbert, Electric Distribution Superintendent; Scott Keiser, Engineer; David Mackie, City Manager; Bonnie Tew, Finance Director; Stephen M. French, Secretary to the Board; Don Reid, Hillsdale Daily News; Paul Beckhusen, Michigan South Central Power Authority. BILLS PAYABLES Mr. Sumnar, supported by Mr. Batt, moved to approve the above January 2018 claims in the amount of $720,071.11. Motion carried unanimously by voice vote. WASTEWATER TREATMENT PLANT PAYABLES Ms. Howard, supported by Mr. Hoffman, moved to approve the above January 2018 claims for the Wastewater Treatment Plant project in the amount of $539,809.60. Motion carried unanimously by voice vote. MSCPA STATEMENT Ms. Howard, supported by Mr. Hoffman, moved to approve the December MSCPA bill usage in the amount of $765,395.85. Motion carried unanimously by voice vote. DECEMBER FINANCIAL REPORT Interim Director McArthur discussed the apparent overpayments made into the Rate Stabilization Fund at MSCPA and stated city staff would discuss this issue with the MSCPA to determine if the entire amount held in that account was necessary. Mr. Sumnar, supported by Mr. Hoffman, moved to approve the financial reports ending December 31, 2017 as submitted. Motion carried unanimously by voice vote.

February 13, 2018 DRAFT BPU Board Meeting

Page 2 of 7

DIRECTOR’S REPORT 1. Interim Director McArthur provided an update on the Wastewater Treatment Plant Project

and stated a meeting was held on January 31, 2018 to finalize the funding necessary for the remaining change orders.

2. Interim Director McArthur noted a tax certificate was signed and sent to AMP in regards to the refunding of the Freemont Energy Center and the Power Sales Contract Resource (PSCR Share).

3. Interim Director McArthur reported a 1986 State of Michigan Attorney General’s opinion required the utility to supply and maintain ownership of water meters to each tenant in a mobile home community. Director McArthur stated the utility would review water loss within the park after replacing nearly 40 water meters within the mobile home park.

4. Interim Director McArthur discussed the transition plan in place following the retirement of Mike Barber and noted the concentration of management in the upcoming months would be the review of policies and procedures, financial planning, safety programming, and future projects.

ACTION ITEMS 1. Purchase of Poles for Inventory Interim Director McArthur reviewed a staff recommendation to purchase twenty-one 35-foot poles and twenty-two 40-foot poles from Thomasson at a total cost of $8,828.50. Director McArthur stated the purchase would be necessary for normal inventory replacement and Thomasson was the low bidder for the supply. Mr. Batt, seconded by Mr. Sumnar, moved to purchase twenty-one 35-foot poles and twenty-two 40-foot poles from Thomasson at a total cost of $8,828.50. Motion carried unanimously by voice vote. 2. Review of Electric Rates Interim Director McArthur recommended approval of a contract with SSOE Group in the amount not-to-exceed $9,000 for a review of the current electric rates and Power Cost Adjustment formula. Director McArthur stated a similar review was completed by SSOE Group in 2017 and an update was needed due to changes in administration and further capital needs. Mr. Hoffman, seconded by Mr. Sumnar, moved to approve a contract with SSOE Group in the amount not-to-exceed $9,000 for a review of the current electric rates and Power Cost Adjustment formula. Motion carried unanimously by voice vote.


Page 3 of 7

3. Review of Water and Sewer Rates Interim Director McArthur recommended approval of a contract with Plante Moran in the amount not-to-exceed $10,000 for a review of the current water and sewer rates. Director McArthur stated a review was needed due to the interdepartmental loan between the Electric and Sewer Funds for the wastewater treatment plant change orders, as well as future capital needs in the water and sewer departments. Ms. Howard, seconded by Mr. Sumnar, moved to approve a contract with Plante Moran in the amount not-to-exceed $10,000 for a review of the current water and sewer rates. Motion carried unanimously by voice vote.

4. Wastewater Treatment Plant Change Orders Interim Director McArthur reviewed the recommended change orders for the wastewater treatment plant project that were caused by unforeseen issues, project delays, and cost overruns. Director McArthur noted the contractor did not anticipate any further issues following approval of the submitted change orders:

PCO # 22 Install new Stainless Steel Gas Piping in the digester. After cleaning of the digester was complete it was discovered that the gas piping was compromised and will not work properly. $60,527.25

PCO #24 Grading at Storage Building and Headworks. After having to raise the

storage building so that it was above the parking lot drain additional work and material is needed to complete the drive and concrete around the new storage building. $22,584.50

PCO #25 Asphalt Price Flux. With project delays, the price for the asphalt to

complete the drive, has increased in price. $9,690.45

PCO #26 Additional MCC Work for North & South RAS-WAS. During the project it was discovered in the past that the Motor Control Center (MCC) had been modified for a Variable Frequency Drive (VFD) for the RAS-WAS Pumps. The updates were not noted on any drawings and changes had to be made for the new system to operate properly. $8,517.00

PCO #27 Anaerobic Digester Sludge Draw-off piping. After the digester was

cleaned, it was discovered that the old piping was delaminating and failing. The piping needs replaced in order for the digester to operate. $50,996.33

PCO #28 Anaerobic Digester Bypass Piping. Current piping design had no

provisions for by-passing the digester for cleaning. The by-pass piping was added to be able to clean the digester while the plant is in operation. $13,425.27


Page 4 of 7

PCO #29A Tertiary Filter Tank Floor. After cleaning out the sand from the previous

sand filter it was discovered that there is a grout layer on the floor that was not accounted for in any prints. This grout layer needs to be removed in order for the new Tertiary Filters to operate properly. $40,589.50

Mr. Sumnar, seconded by Mr. Batt, moved to recommend approval of the listed change orders as presented. Motion carried unanimously by voice vote. 5. Loan from the Electric Department to Wastewater Treatment Plant Interim Director McArthur presented a recommended interdepartmental loan between the Electric Fund and the Sewer Fund to address the change orders for the wastewater treatment plant. Director McArthur stated the loan would total $300,000 and be repaid over a five-year period at a monthly amount of $5,324.21. Mr. Hoffman, seconded by Ms. Hoffman, moved to recommend approval of an interdepartmental loan between the Electric Fund and the Sewer Fund to address the change orders for the wastewater treatment plant in the amount of $300,000 and repaid over a five-year period in a monthly amount of $5,324.21. Motion carried unanimously by voice vote. DEPARTMENT PROJECT PROGRESS REPORTS Interim Director McArthur reported the engines operated 55.5 hours during the month of January 2018 and engine 6 was taken out of service on January 22, 2018 for the planned engine upgrade. Director McArthur also noted 10,000 gallons of fuel had been purchased from Watkins Oil at a price of $2.147/gallon. Director McArthur stated a contract for load bank testing of the engines would be presented to the board at the March 2018 meeting. Supervisor Briggs reviewed the progress report of the wastewater treatment plant project that was included in the meeting packet. Mr. Briggs also discussed a recent sanitary sewer overflow near the intersection of South St. Joe, Barnard, and Griswold Streets that allowed approximately 5,000 gallons to flow into the Mill Pond. Mr. Briggs noted there were seven water main leaks during the month that had been repaired by city crews. Superintendent Culbert highlighted a few items included in the monthly report for the Electric Department, which included a safety harness demonstration, two very small electric outages, and planned work on the transmission upgrade project. BOARD MEMBER ROUNDTABLE Ms. Hoffman thanked Finance Director Tew for the financial reports and the tremendous effort involved with ensuring the figures were accurate following the BS&A Software upgrade.


Page 5 of 7

Mr. Hill announced the BPU was honored as a community partner at a recent Hillsdale Kiwanis Club meeting, at which BPU employee Elizabeth Anderson was present to accept the award. Mr. Hill also commended BPU employees for assisting the city’s Department of Public Services (DPS) following the recent winter snow storm. PUBLIC COMMENT No public comments were offered

RECESS Mr. Hoffman, seconded by Mr. Sumnar, moved to recess the meeting. The motion carried unanimously by voice vote. The meeting recessed at 5:52 p.m. The meeting was reconvened at 5:58 p.m. PLANNING SESSION Mr. Paul Beckhusen, General Manager of the Michigan South Central Power Authority (MSCPA), discussed the changing role of MSCPA following the closure of the Endicott Power Plant in Litchfield in 2016. Mr. Beckhusen stated the agency was discussing the various needs, wants, and desires of the member organizations to determine appropriate responsibilities that could be administered by the MSCPA staff. Finance Director Tew reviewed the cash and investment reports for the Sewer, Electric, and Water Funds, in addition to the debt service of the BPU. Finance Director Tew reviewed the fiscal year budget figures and compared those figures to the year-to-date figures of Fiscal Year 2018. Interim Director McArthur presented the short, mid-term, and long-term needs of the electric production program, which included the recommended de-commissioning of Engines 2, 3 and 4. Director McArthur noted the engines were no longer in running condition and parts were increasingly difficult to locate for the engines. Director McArthur stated that if parts were located and engines were brought to working condition, a tremendous amount of money would be necessary to construct necessary cooling towers, exhaust catalysts, and other upgrades. Director McArthur recommended the BPU Board vote to de-commission the engines and allow staff to dismantle the equipment as needed. Director McArthur also detailed the recommended capital improvement projects that would be included within the FY2019 Electric Fund budget totaling $685,000. Mr. Culbert presented the short-term, mid-term, and long-term needs of the Electrical Department. Mr. Culbert discussed the need for a large truck replacement, power pole testing, voltage upgrades,


Page 6 of 7

and proactive planning and promotion. Discussion was held on the need for the BPU to expand underground utility placement, in lieu of overhead poles and wires. Mr. Sumnar, seconded by Ms. Howard, moved to approve the staff recommendation to decommission Engines 2, 3, and 4; and, to recommend inclusion of the proposed, capital, electric projects within the FY2019 budget, that were outlined by Director McArthur in his report. The motion carried unanimously by voice vote. Mr. Keiser then presented the short-term needs of the Technical Services Department, which included many hardware and software improvements that were a high priority due to the age and reliability of the equipment. Mr. Keiser reviewed the proposed budget and schedule of the project that was coordinated by Sonet Systems, the city’s new Information Technology (IT) provider. Mr. Sumnar, seconded by Mr. Hoffman, moved to recommend approval of the short-term needs of the Technical Services Department as outlined by Mr. Keiser in his report. The motion carried unanimously by voice vote. Mr. Briggs then presented the FY2019-FY2020 proposed capital projects of the Water Fund and a “wish list” of four projects that were necessary, but less-vital projects, for the utility. Mr. Briggs noted the AMI water meter project had nearly completed the replacement of meters for all of the residential customers, while larger diameter service lines for commercial and industrial customers remained. Mr. Briggs detailed FY2019-FY2020 proposed capital projects of the Wastewater Fund, which also included a “wish list” of three projects that were necessary, but less-vital projects, for the utility Director McArthur discussed the need for BPU and the Department of Public Services (DPS) to coordinate plans for infrastructure repairs, replacement, and reconstruction. Director McArthur stated the utility needed to partner with the city to improve the BPU infrastructure in locations identified by the DPS for street, curb, and other improvements. The board engaged in general discussion on the importance of the BPU as a vehicle for economic development in the Hillsdale area. Members noted an additional planning meeting may be necessary to finalize the role of the BPU in that area ADJOURNMENT Mr. Sumnar, seconded by Mr. Batt, moved to adjourn the meeting. The motion carried unanimously by voice vote. The meeting adjourned at 9:29 p.m.


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March 13, 2018

The regular Hillsdale Board of Public Utilities meeting was called to order at the BPU Offices, 45 Monroe Street, Hillsdale, Michigan at 7:00 p.m. by Mr. Bob Batt, Vice-President of the Board.

Board Members Present: Mr. Bob Batt, Vice-President Mr. Eric Hoffman Ms. Lois Howard

Board Members Absent: Mr. Barry Hill, President

Mr. Chris Sumnar

Others present: Chris McArthur, Interim Director; Bill Briggs, Water Distribution Superintendent/WWTP Supervisor; David Mackie, City Manager; Bonnie Tew, Finance Director; and Stephen M. French, Secretary to the Board. BILLS PAYABLES Ms. Howard, supported by Mr. Hoffman, moved to approve the February 2018 claims in the amount of $365,032.03. Motion carried unanimously by voice vote. WASTEWATER TREATMENT PLANT PAYABLES Ms. Howard, supported by Mr. Hoffman, moved to approve the February 2018 claims for the Wastewater Treatment Plant project in the amount of $195,462.52. Motion carried unanimously by voice vote. MSCPA STATEMENT Mr. Hoffman, supported by Ms. Howard, moved to approve the January 2018 MSCPA bill in the amount of $649,278.79. Motion carried unanimously by voice vote. JANUARY 2018 FINANCIAL REPORT Responding to a question from Ms. Howard, Finance Director Tew noted there was a billing error correction in the last quarter of 2017, which skewed the revenue for sales in the Water and Sewer Funds. Ms. Tew indicated the revenue from Commercial Sales showed abnormally low receipts in December 2017, after showing an increase in November receipts. Ms. Howard, supported by Mr. Hoffman, moved to approve the financial reports ending January 31, 2018 as submitted. Motion carried unanimously by voice vote.

March 13, 2018 DRAFT BPU Board Meeting

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DIRECTOR’S REPORT 1. Interim Director McArthur provided an update on the Wastewater Treatment Plant Project

and stated the approval of the change orders, as well as regular meetings between city staff and the contractor, had aided the project’s recent progress.

2. Interim Director McArthur stated a new telephone system would be installed in the upcoming months to replace the city’s aging infrastructure. Mr. McArthur stated the new system would be shared with Hillsdale County’s new system and would replace the telephone hardware in all city buildings.

3. Interim Director McArthur reported the MSCPA’s new Strategic Plan was on-schedule to be finalized in July 2018. Mr. McArthur also announced a new peak demand level was recorded by MSCPA on January 17, 2018.

4. Interim Director McArthur stated two BPU employees had attended a training seminar in Columbus, Ohio led by representatives from the American Municipal Power (AMP) organization.

City Manager Mackie reported the city had received bids for the Infrastructure Capacity Enhancement (ICE) project for Garden, Vine, Mead, and Rippon Streets. City Manager Mackie stated the bids were much higher than anticipated, which would raise the city’s financial responsibility to $800,000 for the project. City Manager Mackie stated staff would continue to review the bids before recommending a contractor to City Council for final approval. Mr. Hoffman stated he had received comments from residents who voiced concern at the lowest bid that was received from Brussee/Brady, Inc. Mr. Hoffman noted some residents had questioned if Brussee/Brady and their sub-contractors could fulfill the contractual requirements of the project within the posted time constraints. ACTION ITEMS 1. Approval of Bi-Tech Sludge Hauling Contract Extension Interim Director McArthur reviewed a staff recommendation to approve the final, one-year contract extension with Bio-Tech for sludge hauling at the wastewater treatment plant. Mr. McArthur stated the contract would include a cost of $0.0347 per gallon for the loading, hauling, and application of the sludge; and, a cost of $499 per hour for confined space work, which would increase the estimated, overall price of the contract $1,600 from 2017. Director McArthur stated the contract for sludge hauling would be re-bid during 2018. Mr. Hoffman, seconded by Ms. Howard, moved to recommend approval of the final, one-year contract with Bio-Tech for sludge hauling at the Wastewater Treatment Plant. Motion carried unanimously by voice vote.


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2. Approval of Load Bank Testing for Engines #5 & #6 Interim Director McArthur recommended approval of load bank testing for Engines #5 and #6 at a cost not-to-exceed $40,000. Mr. McArthur stated the testing was necessary to determine how the refurbished engines would respond in the event of a “black-start” scenario. Mr. McArthur stated the estimated charges would include $15,600 in labor costs from UIS, equipment rental in the amount of $17,200, and Wheeler World charges of $7,200. Mr. Hoffman, seconded by Ms. Howard, moved to recommend approval of load bank testing for Engines #5 and #6 at a cost not-to-exceed $40,000. Motion carried unanimously by voice vote.

3. Wastewater Treatment Plant Change Order 11 and Amendments 2 & 3 Interim Director McArthur reviewed the recommended change order and contractual amendments for the Wastewater Treatment Plant project that were necessitated following the replacement of the South Secondary Clarifier and issues regarding the digester cleaning. Mr. Hoffman, seconded by Ms. Howard, moved to recommend approval of Change Order 11 and Amendments 2 & 3 for the Wastewater Treatment Plant project. Motion carried unanimously by voice vote. 5. Approval of Fiscal Year 2018-2019 Budget Finance Director Tew presented the proposed budget and responded to questions raised by the board members. The budget assumptions included:

1. Staff levels remained constant from the previous year, except for the new Assistant Finance Director position, which was a shared cost with the city.

2. A 2% wage increase for all employees 3. Health insurance cost increases of 15% of current levels

4. An increase in defined benefit pension costs to reflect the City Manager’s goal to reach 100% funding in 10 years

5. Modest increases in worker’s compensation rates 6. No increases in electric rates; a 3.88% increase in sewer rates; and, an increase in

water rates of 9.0% 7. The creation of separate line-items for contractual services and computer-related

contractual services 8. The level of Payment in-lieu of Taxes (PILOT) would remain at 6% Mr. Hoffman, seconded by Ms. Howard, moved to recommend approval of the Fiscal Year 2018-2019 budget as presented. Motion carried unanimously by voice vote.


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DEPARTMENT PROJECT PROGRESS REPORTS Interim Director McArthur reported the engines were not operated during the month of February and two, existing Department of Environmental Quality (DEQ) permits at the power plant would no longer be required for annual review. Mr. McArthur also noted two BPU employees attended a transformer training class in Columbus, OH sponsored by AMP. Supervisor Briggs reviewed the progress report of the Wastewater Treatment Plant project and noted the improvements to the tertiary filters were on schedule to be completed by the end of April 2018. Mr. Briggs reported the storage building was nearly completed, with only minor adjustments to the overhead doors to be finished. Supervisor Briggs reported the utility may have to implement new testing safeguards to monitor carcinogens within the system caused from products with Scotch-Guard, various coatings, and AFFF fire retardant. Mr. Briggs stated additional information regarding these guidelines would be provided at future meetings. Interim Director McArthur provided information on a power outage that occurred on February 21, 2018 which affected 66 customers for approximately one hour. BOARD MEMBER ROUNDTABLE No comments were offered. PUBLIC COMMENT No public comments were offered ADJOURNMENT Mr. Hoffman, seconded by Ms. Howard, moved to adjourn the meeting. The motion carried unanimously by voice vote. The meeting adjourned at 8:40 p.m.


Director’s Report April 10, 2018 Board Meeting

Wastewater Treatment Plant Update Work is moving forward at the Waste Water Treatment Plant. The third pump and VFD have been started up at the Inlet Works. The operational issues with the grit system are being addressed with the manufacturer, this work is ongoing. The North RAS/WAS pump station was started up on March 21st. The doors have been installed on the new storage building with a few electrical issues remaining. Diamond Concrete Cutting removed the curb per grading plan. Oxidation ditch motors have been installed with the new VFD's. These motors are running off of the dissolved oxygen probe, raising and lowering the speed of the motor as needed. The doors have been installed on the solids building. The determination of the digester concrete repairs has been determined between F&V and Docsa. The digester gas piping and natural gas piping to flare has been installed. The grout has been removed from the bottom of the Tertiary Filter tank. The project is moving forward with SCADA being implemented in many areas. MSCPA Update On March 26th thru 28th, MSCPA Board met in Ann Arbor to discuss the second stage of the strategic plan. On March 13th Bob Batt and I met with Tim Blodgett and Paul Beckhusen to discuss Hillsdale's wants from MSCPA in the future. The second stage in Ann Arbor was to compile all of the information from all of the participating municipalities and narrow down the needs moving forward. The staff at MSCPA will now take that information and investigate what it will take to implement these chosen services. The Board will meet again after the staff has completed their portion to discuss the outcome and findings. The goal is to have workable plan by the annual meeting this year. Future energy and capacity needs were discussed as well. Future capacity needs for Hillsdale will be 18.75 MW in 2021. The majority of this will be bought from the MISO Capacity market. By-lateral deals are being explored from Zone 7 resources per PA 341. Water & Waste Water Cost of Service Study The rate study for the water and sewer rates is underway. All information has been sent to Plante Moran for their evaluation. A first pass was looked at and discussed March 21st. Recommendations for changes were discussed along with future cash reserve requirements. Plante Moran plans to discuss the final draft in April with a recommendation to the Board in May.

Consumers Energy Company Electric Franchise Ordinance On March 27th Consumers Energy sent notification to the City Clerk in regards to updating their Electric Franchise Agreement. This allows Consumers Energy to supply electricity to customers inside of the city limits. This is a revocable ordinance. This will be sent to the city attorneys to discuss our options moving forward with moving these customers over to the BPU. Water Fluoridation Quality Award The Michigan Department of Health and Human Services announced that the City of Hillsdale Board of Public Utilities Water Department has been awarded a Water Fluoridation Quality Award from the U.S. Centers for Disease Control and Prevention (CDC). Fluoridation is the adjustment of fluoride in drinking water to a level that is effective for preventing tooth decay. The award recognizes those communities that achieved excellence in community water fluoridation by maintaining a consistent level of fluoride in drinking water throughout 2016. For 2016, a total of 1360 public water systems in 29 states received these awards, including 56 in Michigan. Community water fluoridation has been recognized by CDC as one of 10 great public health achievements of the 20th Century. CDC recommends water fluoridation as one of the most practical, cost-effective, equitable, and safe measures a community can take to prevent tooth decay and improve oral health. Safety Program On March 16th MSCPA Safety coordinator, Wastewater Operator Ken Keasal and I met to discuss the Hillsdale BPU's safety program. Efforts are moving forward in future safety training and documentation. MSCPA along with the current AMP safety program will ensure that all employees are sufficiently trained in safety. Sewer System Protection The BPU has issued a public reminder "No Wipes Down the Pipes." This reminder reminds residents that the only items that should be flushed are human waste and toilet paper. This reminder is an attempt to have the public help keep their sewer system from backing up from plugs due to rags and other non-flushable items. This reminder is on the city web page and Facebook page.

Action Items April 10, 2018 Board Meeting

American Municipal Power Mutual Aid Agreement Upon review of our agreements it has been discovered that Hillsdale Board of Public Utilities does not participate in American Municipal Power's Mutual Aid Program. This program provides Hillsdale with support in power outage situations from participating members of the program from AMP. As part of the program, other members of AMP may need our assistance. This program is at no cost to Hillsdale, if called on for assistance all labor and equipment charges will be reimbursed by the utility in need. Recommendation: Staff recommends entering into American Municipal Power's Mutual Aid Program.

Engine Project Update for March

Engine #6 upgrade is complete with the Load bank test remaining for both engines. The load

bank test will allow personnel to complete the programming of the "blackstart". This is the last

portion of the three year project of upgrading the engines at the power plant. The test is

scheduled for the week of April 16th. The test is scheduled for a week with a day for setup on

Monday and a day for tear down on Friday.

Wastewater Treatment Plant Upgrade

Progress Report March 2018

Work is continuing on the tertiary filter installation.Waiting on piping to arrive for Anaerobic Digester.

Bill Briggs, SuperintendentWater License: D2,S1 #15686Wastewater License: B,C,D #18359

March 2018

Significant Events Wastewater CollectionsSanitary sewer overflow near McDonald's caused by grease in the line. Jetrodded several passes and cleaned

around grassy depression around manhole and adjacent area. Spoke to mangementabout cleaning their grease trap, was full.

Issued a new nondomestic discharge permit to Bob Evans effective 4/2/2018.

Significant Events Wastewater TreatmentExceeded the ammonia N limit on sample from 03/26/2018.

The cause is indeterminate. A possible slug load from an unknown source.

Significant Events Water DistributionReplaced a leaking curb stop on Lumbard St.

Leak Detection Efforts

After Hour Call Outs: For the SSO near McDonald's

AMI Meter Exchange50 residential meters have been changed.

Hillsdale BPU Water Distribution / Wastewater Collections / WWTP

Incident Report

Water Department Operational Report2016/2017

2016/2017 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun YTD

RawWater Pump(Gal) 48046000 45148000 39100000 37505000 35791000 37022000 42030000 36997000 39698000 40148556 Avg. 48881750Treated Water (Gal) 42943000 40193000 34616000 33507000 32116000 32849000 37623000 33092000 35706000 35849444 Avg. 43778000Max. Daily (Gal) 1866000 1998000 1543000 1386000 1795000 1804000 1591000 1390000 1481000 1998000 Peak 2172000Avg. Daily (Gal) 1385000 1340000 1154000 1081000 1036000 1060000 1214000 1182000 1152000 1178222 Avg. 1476000Backwash (Gal) 1725000 1200000 1275000 1125000 1200000 1200000 1275000 1050000 1200000 1250000 Avg. 1381250Water Sold (Gal) 24074897 23279724 23159377 23794013 22534000 19824000 19238000 21255000 22144876 Avg. 21351583% Treated Sold 58.4 59.7 69.5 73.5 72.9 62.6 52.9 64.2 0.0 #DIV/0! #DIV/0! #DIV/0! Avg. 49.1

Raw Iron (mg/l) 3.15 3.22 3.22 3.36 3.4 3.49 3.44 3.33 3.35 3.328889 Avg. 3.24Finished Iron (mg/l) 0.05 0.04 0.04 0.04 0.03 0.03 0.03 0.02 0.03 0.034444 Avg. 0.11SDWA Stand. (mg/l) 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.3 Avg. 0.30% Removal 0.98 99 0.99 0.99 0.99 0.99 0.99 0.99 0.99 #DIV/0! #DIV/0! #DIV/0! 0.99 Avg.

Raw Mang. (mg/l) 0.24 0.25 0.24 0.25 0.25 0.26 0.26 0.27 0.26 0.25 Avg. 0.26Finished Mang. (mg/l) 0.05 0.05 0.05 0.05 0.06 0.06 0.06 0.06 0.06 0.06 Avg. 0.07SDWA Stand. (mg/l) 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 Avg. 0.05% Removal 79 80 79 80 76 77 77 78 77 #DIV/0! #DIV/0! #DIV/0! 78 Avg. 73

Chlorine (lb/Mgal) 16.9 17.8 17.9 13.4 18 17.9 18.6 17.3 17.5 17.3 Avg. 18.7Phosphate (lb/Mgal) 15.6 16.2 16.2 14.4 15 15.1 14.9 15.2 14.9 15.3 Avg. 15.0Pot. Perm. (lb/Mgal) 12.25 12.7 11.7 10.7 10.8 11.3 11.9 11.3 12.1 11.6 Avg. 11.3Flouride (lb/Mgal) 4.4 4.35 4.4 3.8 4.6 4.2 3.8 3.75 3.7 4.1 Avg. 4.5

Wastewater Department Operations Report

2016/2017 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun YTD % 2016/2017

Treated (Gal) 41283000 37103000 39937000 36692000 38777000 35995000 35642000 48543000 55142000 41012667 TOTAL 43225833Max. Treated (gal/day) 2280000 1322000 1580000 1429000 1997000 1473000 1603000 3574000 2465000 3574000 MAX 2524000Avg. Treated (gal/day) 1332000 1197000 1231000 1184000 1293000 1161000 1150000 1734000 1779000 1340111 AVG 1401667Precipitation (in) 4.71 2.37 1.69 4.49 4.66 1.06 1.57 6.31 2.35 29.21 TOTAL 49.53

Raw SS (mg/l) 331 360 283 255 246 170 209 212 192 251 AVG 235Final SS (mg/l) 4.2 3.9 2.9 3.1 2.8 2.7 3.4 4.6 4.7 3.6 AVG 3.9Permit SS (mg/l) 20 20 20 20 20 30 30 30 30 30 20 20 MO. AVG% Removal 99 99 99 99 99 98 98 98 98 98 AVG 98

Raw CBOD (mg/l) 157.3 186.8 139.5 118.3 101.6 129.2 122.2 112.9 72.8 127 AVG 131Final CBOD (mg/l) 2.12 2.1 2.6 2.2 2.47 2.19 3.09 2.85 2.78 2.5 AVG 2.0Permit CBOD (mg/l) 4 4 4 4 4 15 15 15 15 18 4 4 MO. AVG% Removal 99 99 98 98 98 98 97 97 96 #DIV/0! #DIV/0! #DIV/0! #DIV/0! AVG 98

Raw Phosphate (mg/l) 3.4 4.9 4.7 4.6 3.8 5.3 4.1 3.8 3.2 4.2 AVG 5.0Final Phosphate (mg/l) 0.6 0.5 0.6 0.5 0.4 0.6 0.8 0.7 0.6 0.59 AVG 0.51Permit Phosphate (mg/l) 1 1 1 1 1 1 1 1 1 1 1 1 MO. AVG% Removal 82 90 87 89 89 89 80 82 81 86 AVG 89

Raw Ammonia (mg/l) 10.8 15.5 23.7 27.4 22.1 23.2 24.6 21.3 19.6 20.9 AVG 15.5Final Ammonia (mg/l) 0.2 0.2 0.2 0.33 0.2 0.1 0.2 0.3 1.6 0.4 AVG 1.1Permit Ammonia (mg/l) 0.5 0.5 0.5 0.5 0.5 8.6 8.6 8.6 8.6 9.1 0.5 0.5 MO. AVG% Removal 98 99 99 99 99 100 99 99 92 98 AVG 93

Final Mercury (ng/l) 0.78 0.9 0.908 0.867 0.878 0.857 0.932 1.065 1.12 0.92 12 Mo. AVG 0.73Permit Mercury (ng/l) 2 2 2 2 2 2 2 2 2 2 2 2 12 Mo. AVG

Sludge - Digest (gal) 0 0 0 0 0 0 0 0 0 0 0 0 0 AVG 55080Sludge - Land (gal) 0 0 0 255000 544000 518500 0 0 0 0 0 1317500 TOTAL 2065500Sludge - Dry Tons 0 0 0 34.27 0 73.82 0 0 0 0 0 0 108.09 TOTAL 174.9Ferrous Chlor. (gal/Mgal) 43.5 52.7 35.7 30.5 27.99 22.86 25.84 37.1 24.5 33.4 AVG 61.1CL2 (lb/Mgal) 12.3 15.1 12.2 17.2 13.1 21.4 37.74 28.6 20.3 19.8 AVG 13.6SO2 (lb/Mgal) 3.6 3.45 2.6 3.4 3.7 5.4 8 4.4 4.4 4.3 AVG 5.0

Electric Reliability Report March 4/2/2018 HILLSDALE BOARD OF PUBLIC UTILITIES Electric Distribution Superintendent Chad Culbert

Electric Distribution Report

Operations Report for March 2018

• New underground services were installed to a residence on S Hillsdale Rd and at

the old mill on E Bacon St.

• The service at the Finish Line restaurant was rebuilt during their remodel.

• A long list of maintenance items were repaired or replaced last month. Several

poles replaced along with switches, arrestors, cross-arms, and insulators.

• Line clearance trimming continues with Wright Tree Service which we

supplement with our own crews.

Incident Report for March 2018

• Seven outages were logged for the month of March.

• A dead tree fell across the line feeding Osseo and Pittsford causing 643

customers to be without service for 53 minutes on March 1st.

• On March 10th a lightning arrestor and switch failed causing all 4160 V service

from the power plant to be lost. Service to 835 customers was restored in about

54 minutes, while the remaining 88 customers were restored after an outage of

109 minutes.

• Three small outages in the last week of March were all caused by squirrels.

Upcoming Field Projects

• Transclosure replacement project

• Tree trimming

• Capacitor controls upgraded

Electric Distribution Report

IEEE Results for March 2018

ASAI (percent) 99.9661% Event Count 7

CAIDI (minutes) 58.332

SAIDI (minutes) 14.626

SAIFI (minutes) 0.251

Power Plant Monthly Report for March

Engines were not dispatched this month. A test run was completed on March 28th. The engines

performed well. Engine #6 developed a jacket water leak that was repaired. The fill valves on the

cooling tower storage tank malfunctioned staying open allowing for more water than needed.

The valves were dismantled and cleaned. New style valves are being investigated for that

application.

Engine #6 gas feed valve has had erratic gas pressures, the cost of a new valve is being

investigated.

Waste oil and contaminated floor dry has been stored at the power plant. A waste profile has

been performed by a disposal company. Prices are being compiled for disposal.

The annual maintenance has been performed on the stand-by generator.

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CITY COUNCIL MINUTES City of Hillsdale

Council Chambers March 5, 2018

7:00 P.M.

Regular Meeting Call to Order and Pledge of Allegiance Mayor Adam Stockford opened the meeting with the Pledge of Allegiance. Roll Call Mayor Adam Stockford called the meeting to order.

Council Members present: Adam Stockford, Mayor R. Gregory Stuchell, Ward 1

Timothy Dixon, Ward 2 William Morrisey, Ward 2 Bruce Sharp, Ward 3 William Zeiser, Ward 3 Matthew Bell, Ward 4 Raymond Briner, Ward 4

Council Members absent: Brian Watkins, Ward 1

Also present were: City Manager David Mackie, City Clerk Stephen M. French, City Attorney John Lovinger, City Attorney Tom Thompson, Scott Hephner (HCPD & HCFD), Alan Beeker (Zoning); Jake Hammel (DPS), Chris McArthur (BPU), Mary Hill (Library), Corey Murray (Hillsdale Daily News), Nic Rowin (Hillsdale Collegian), Greg Kurtz, Peter Merritt, Heather Tritchka, Kristin Lucas, Melanie Hodos, Shawn Hodos, Dave Morris, Brianna Crall, Dennis Wainscott, and Brian DuBois. Resignation of Council Member Watkins Mayor Stockford announced earlier in the day, Council Member Watkins had communicated his immediate resignation from Council due to an increase in work responsibilities and related travel schedule. Council Member Sharp, seconded by Council Member Bell, moved to accept the resignation of Council Member Watkins with deep regret.

Roll call: Council Member Bell Aye Council Member Briner Aye

March 5, 2018 DRAFT City Council Minutes

Page 2 of 10

Council Member Dixon Aye Council Member Morrisey Aye

Council Member Sharp Aye Council Member Stuchell Aye Council Member Zeiser Aye Mayor Stockford Aye

Motion passed 8-0.

Approval of Agenda Mayor Stockford requested the meeting agenda be amended to include the resignation communication received from Council Member Watkins. Council Member Morrisey, seconded by Council Member Bell, moved to the March 19, 2018 agenda with the inclusion of Council Member Watkins’ communication. By a voice vote, the motion passed unanimously. Public Comment Mr. Jack McLain, 1445 South Bunn Road, discussed proposed Resolution #3334 and questioned the standard used by the City Assessor when determining to waive fees following a failure to file property transfer affidavits. Mr. McLain noted the St. Anthony’s Cemetery was located in Hillsdale Township, and not in the City of Hillsdale, as was presented at the March 5, 2018 Council meeting. Mr. McLain also raised questions regarding the land division application on West Street, including the current zoning of the property, the height restrictions of the building, and the appropriate application fee for the lot split. Mr. Dennis Wainscott, 34 Garden Street, discussed the social media policy revision and questioned if the amended policy would allow him to take pictures or video during a city event or meeting. Mr. Wainscott also thanked Council Member Watkins for his service to the City of Hillsdale. Ms. Penny Swan, 192 South West Street, encouraged Council to approve the contract with Domestic Harmony. Ms. Swan also encouraged Council to delay action on the lot split application, if questions remained on the accuracy of the application. Ms. Swan questioned if the amended social media policy would prevent her from streaming public meetings on social media. Ms. Swan thanked Council Member Watkins for his service to the city. Consent Agenda

A. Approval of Bills

1. City Claims of February 22, 2018: $109,657.41 2. Sewer Fund Claims of February 22, 2018: $195,462.52 3. BPU Claims of February 22, 2018: $308,401.77 4. Payroll of February 22, 2018: $162,786.64


Page 3 of 10

B. City Council Minutes 1. February 19, 2018 Regular Meeting

C. Planning Commission Minutes of January 16, 2018 D. Hillsdale College Noise Variance, Alley Closure, and Use Agreement Request E. Operations and Government Committee Minutes of February 12, 2018

Council Member Morrisey, seconded by Council Member Briner, moved to approve the Consent Agenda as presented.

Roll call: Council Member Bell Aye Council Member Briner Aye Council Member Dixon Aye Council Member Morrisey Aye


Motion passed 8-0.

Prior to a vote on the motion, City Attorney Lovinger discussed the Council Rule of Procedure 11.3 that pertained to Council Members voting in which there was a financial conflict of interest. City Attorney Lovinger noted there was no conflict of interest in having Council Members employed by Hillsdale College to vote on the noise variance and road closure request that was included on the Consent Agenda. Communications/Petitions A. Resignation Correspondence from Council Member Watkins Mayor Stockford read the email received from Council Member Watkins announcing his immediate resignation. A copy of the email was filed with the Council papers for the meeting. Mayor Stockford noted that due to the resignation of Council Member Watkins, the election of a replacement for Ward 1 would occur on the August and November elections. Mayor Stockford noted that if three or more candidates filed for the open seat, a primary election would be held in August 2018 that would determine the two candidates who would continue to the November general election. Introduction and Adoption of Ordinance/Public Hearing There was no ordinances or public hearings on the meeting agenda.


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Unfinished Business A. Social Media Policy Revision Council Member Morrisey detailed the proposed Social Media Policy amendments that had been discussed and recommended for approval by the Operations and Governance Committee. Council Member Morrisey reported the policy amendments centered on the applicability of the policy to appointed and elected officials. Council Member Morrisey, seconded by Council Member Sharp, moved to approve the amended Social Media Policy as presented.



Motion passed 8-0.

Old Business A. Vehicle Exhaust Extraction System at Fire Station Chief Hephner reported the vehicle exhaust extraction system at the fire station had been completed and the system was fully operational. Chief Hephner noted the components were much more durable and were of higher quality than the previous system. B. DPS Plow/Dump Truck Grant Update DPS Director Hammel reported the department had received confirmation that the grant for a third plow/dump truck had been approved by the Environmental Protection Agency (EPA) and the Department of Environmental Quality (DEQ). Director Hammel stated the department had placed the order for the third vehicle and anticipated delivery by the deadline of August 2018. C. Garden/Vine/Mead/Rippon Street Project Update City Manager Mackie reported the State of Michigan had provided the city with an additional $120,000 in grant funds, to raise the total grant receipt to the maximum $2.0 million. City Manager Mackie stated city staff continued to review the project estimates and would attempt to complete the entire project as planned.


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Responding to a question from Council Member Stuchell, City Manager Mackie reported city staff had met with Brussee/Brady, the company that submitted the low bid for the project, to discuss some concerns that had been raised on the ability of the contractor to complete the project. New Business A. Contract with Domestic Harmony City Manager Mackie detailed the services offered by Domestic Harmony that included crisis intervention, 24-hour supportive counseling, transportation, temporary shelter, housing placement assistance, and information and referrals in legal and financial matters. Mayor Stockford noted some Council Members and those in the community have historically had disagreements with Council contracting with a non-profit organization and receiving public funds. Mayor Stockford discussed the vital services offered by Domestic Harmony and the many times city police officers had utilized these services in challenging situations. Responding to a question from Council Member Stuchell, Ms. Christine Lucas representing Domestic Harmony reported the organization assisted persons from outside of Hillsdale County, although those instances were fairly rare. Ms. Lucas also reported the annual budget of Domestic Harmony for 2018 was $305,000. Council Member Stuchell questioned if the $5,000 recommendation was adequate for the services provided by Domestic Harmony, and if the city should increase funding for the organization. Council Member Stuchell noted the services provided by Domestic Harmony involved public safety, which was the highest priority that had been established by Council. Ms. Lucas reported approximately half of the townships within Hillsdale County provided funding for Domestic Harmony, and those funding levels averaged $250.00 per municipality. Ms. Lucas also provided information on the number of clients served by Domestic Harmony during 2017. Council Member Dixon disclosed he was an uncompensated, volunteer, board member for Domestic Harmony and would receive no direct, financial benefit in regards to the recommended contract. Council Member Morrisey, seconded by Council Member Sharp, moved to approve the contract with Domestic Harmony in the amount of $6,000.


Council Member Sharp Aye Council Member Stuchell Aye Council Member Zeiser Aye


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Mayor Stockford Aye

Motion passed 8-0. B. Lot Division Application from West Street Living LLC, 240 N. West St Zoning Administrator Alan Beeker reviewed the lot division application from West Street Living LLC for a project located at 240 North West Street. Mr. Beeker stated the application had requested the parent parcel be split into twelve lots, three of which would have 2 separate living areas. Mr. Beeker also noted city staff and Planning Commission recommended the lot division application be approved with the condition that all sales include a common area maintenance agreement due to the common façade, parking areas, and lawn. Mr. Beeker reported the current zoning of the property was RM-1. Responding to a question from Council Member Sharp, Zoning Administrator Beeker noted the new construction was undertaken by a private developer and the site would be subject to local and state property taxes. City Attorney Lovinger noted Council Member Morrisey could vote on the motion, as Council Member Morrisey’s approval of the lot split at the Planning Commission level was advisory in nature, and not adjudicative. Council Member Bell, seconded by Council Member Dixon, moved to approve the Lot Division Application from West Street Living LLC, 240 N. West St., with the condition that all sales include a common area maintenance agreement.



Motion passed 8-0.

C. Resolution No. 3333: Approval of an Amendment to Master Agreement Number 2017-

0063/A-1 with the Michigan Department of Transportation (MDOT) City Clerk French reviewed the proposed resolution that would acknowledge the Michigan Department of Transportation’s (MDOT) revision of the purchasing threshold for competitive procurement requirements. City Clerk French stated the threshold for procurement requirements


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was raised from $3,000 to $3,500 by the State of Michigan. City Clerk French stated an amended resolution was also necessary, as the original Master Agreement permitted former Mayor Scott Sessions’ signature and with the election of Mayor Stockford, a new resolution noting this change was required. Council Member Bell requested future agenda items be phrased as neutral, and not include language that infers Council approval or denial. Council Member Sharp, seconded by Council Member Bell, moved to adopt Resolution No. 3333: Approval of an Amendment to Master Agreement Number 2017-0063/A-1 with the Michigan Department of Transportation (MDOT).



Motion passed 8-0.

D. Resolution No. 3334: Resolution to Allow for the Waiver of Penalty for Failure to File Property

Transfer Affidavits City Manager Mackie reviewed the staff recommendation, which would permit the City Assessor to waive additional taxes and interest, should a property buyer fail to timely file a Property Transfer Affidavit with the Assessing Office within the allotted 45 days from the purchase. City Manager Mackie noted the fees had been levied sparingly, and used only in situations in which there was a willful neglect or when information was intentionally withheld in order to fraudulently maintain a lower taxable value. Council Member Stuchell encouraged the city to monitor this issue and administer oversight of the waiver program to ensure transparency and accountability. Council Member Bell, seconded by Council Member Stuchell, moved to adopt Resolution No. 3334: Resolution to Allow for the Waiver of Penalty for Failure to File Property Transfer Affidavits.


Council Member Sharp Aye Council Member Stuchell Aye


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Council Member Zeiser Aye Mayor Stockford Aye

Motion passed 8-0.

E. Treasurer Vacancy – Discussion Mayor Stockford reported City Treasurer Julie Beeker had accepted a full-time position with the Hillsdale County Treasurer’s Office, which created a vacancy in the city’s position. Mayor Stockford discussed many other cities the size of Hillsdale had combined the Treasurer’s position with another city position, such as a Finance Director or City Clerk. Mayor Stockford noted, however, the current language of the City Charter prohibited the Treasurer’s position to be combined with any other position within the city. City Manager Mackie noted the job vacancy would be posted in the near future and interested applicants were encouraged to contact the City Manager’s Office. City Manager Mackie stated a charter amendment could be presented to the voters, which would then, if approved, allow the Treasurer’s position to be combined position with another city office, to create a costs savings. City Attorney Lovinger noted the city could appoint someone in the interim to assume the duties of the City Treasurer, until a permanent appointment is made by the Mayor. Council Member Bell questioned if combining the job of Treasurer with another role within the city would affect the effectiveness and/or accountability of city services. Council Member Zeiser noted that amending the charter in this instance would not prevent Council from appointing a Treasurer in the future, who was separate from any other city employee or office. City Attorney Lovinger stated a new City Treasurer would have to be appointed prior to the time any charter amendment could be drafted and presented to the voters. City Attorney Lovinger stated that while the responsibilities of the Treasurer could be performed by city staff in the interim, this appointment could not continue for an on-going, extended period of time. Miscellaneous Reports A. Appointment of Mr. Peter Merritt to the Airport Advisory Committee. Council Member Bell, seconded by Council Member Morrisey, moved to appoint Mr. Peter Merritt to the Airport Advisory Committee. By a voice vote, the motion passed unanimously.


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General Public Comment Mr. Peter Merritt, 25 Sumac, thanked Council for the appointment to the Airport Advisory Committee. Mr. David Morris, 144 Oak Street, objected to Council’s decision to arbitrarily increase funding to Domestic Harmony. Mr. Morris challenged individual Council members to donate to Domestic Harmony. Mr. Jack McLain encouraged city staff to include more minutes and agendas to be included on the city’s website. Mr. McLain also noted men were victims of domestic abuse, even though the percentages were much less than women. Mr. McLain stated information found on the city’s website had not be updated and was not accurate. Ms. Penny Swan thanked Council Members for the clarification on the Social Media Policy that was made earlier in the meeting. Ms. Swan also requested more agendas and minutes be posted on the city’s website for the board and committee meetings. Ms. Swan requested the Finance Committee allow public comments prior to their deliberations on the agenda items, rather than limiting public comment near the end of the meeting agenda. Ms. Swan also requested the Finance Committee have a separate accounting created for the revenues and expenses of the city airport. Mr. Greg Kurtz, 151 Westwood Drive, questioned if city staff had scheduled the reconstruction of Westwood Drive and infrastructure in that area. Mr. Kurtz discussed there had been many water main breaks recently and driving service had deteriorated even more. Ms. Christine Lucas thanked Council for their support of Domestic Harmony and noted the organization also provided services to men who were victims of domestic assault. City Manager’s Report City Manager Mackie reported:

1. The Finish Line Restaurant was closed for renovations 2. The library was looking for volunteers for various programs 3. Over 40 people attended the Oak Wilt Disease workshop held at the Hillsdale

Community Library on March 1, 2018 Council Comments Council Member Zeiser noted the poor condition of Westwood Drive and the streets in the immediate area. Council Member Zeiser discussed the immense costs of street reconstruction and infrastructure repairs. Council Member Morrisey requested the city’s Pavement Surface Evaluation and Rating spreadsheet be uploaded to the city’s website.


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Council Member Bell noted the poor road conditions found throughout the State of Michigan and the failure at the state level to properly fund infrastructure improvements. Mayor Stockford requested the March 19, 2018 agenda include discussion of a Welcome Committee and creating Certificates of Achievement. Adjournment Council Member Bell, seconded by Council Member Zeiser, moved to adjourn the meeting. By a voice vote, the motion passed unanimously. The meeting adjourned at 9:12 p.m. _________________________ Adam L. Stockford, Mayor _________________________ Stephen M. French, City Clerk

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7:00 P.M.

Regular Meeting Call to Order and Pledge of Allegiance Mayor Adam Stockford opened the meeting with the Pledge of Allegiance. Roll Call Mayor Adam Stockford called the meeting to order.

Council Members present: Adam Stockford, Mayor R. Gregory Stuchell, Ward 1

William Morrisey, Ward 2 Bruce Sharp, Ward 3 Raymond Briner, Ward 4

Council Members absent: Timothy Dixon, Ward 2 William Zeiser, Ward 3 Matthew Bell, Ward 4

Also present were: City Manager David Mackie, City Clerk Stephen M. French, City Attorney Tom Thompson, Scott Hephner (HCPD & HCFD), Jake Hammel (DPS), Chris McArthur (BPU), Bonnie Tew (Finance), Kay Freese (HR), Corey Murray (Hillsdale Daily News), Nic Rowin (Hillsdale Collegian), City Engineer Jeff Wingard (Fleis & Vandenbrink), Dennis Wainscott, Penny Swan, Ted Jansen, Jack McLain, Ruth Brown, Bob Finegan, and Brian DuBois. Approval of Agenda Council Member Morrisey, seconded by Council Member Briner, moved to the March 19, 2018 agenda as submitted. By a voice vote, the motion passed unanimously. Public Comment No public comments were offered


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Consent Agenda A. Approval of Bills

1. City Claims of March 9, 2018: $64,618.69 2. BPU Claims of March 9, 2018: $441,894.98 3. Payroll of March 9, 2018: $163,157.84

B. City Council Minutes 1. February 19, 2018 Regular Meeting

C. Rockford Construction Right of Way Permit and Use Agreement D. Request for Street Closure – “The Taste of Manning” E. February 2018 Financial Reports F. Operations and Government Committee Minutes of February 26, 2018 Council Member Morrisey, seconded by Council Member Stuchell, moved to approve the Consent Agenda as presented.

Roll call: Council Member Briner Aye Council Member Morrisey Aye

Council Member Sharp Aye Council Member Stuchell Aye Mayor Stockford Aye

Motion passed 5-0.

Communications/Petitions

A. City Garage Sales – June 14-16, 2018 B. Six Sigma Greenbelt Training Opportunity C. Supervising Others Workshop Training – May 30, 2018 D. Beer & Wine Festival – May 5, 2018 E. Easter Egg Hunt – March 24, 2018 F. Brush and Leaf Collection Notice G. HBA Open-Air Market Information for 2018 H. Correspondence from the Center for Family Health Introduction and Adoption of Ordinance/Public Hearing A. Ordinance 2018-01: “An Ordinance to Amend Article VII of Chapter 8 of the Hillsdale City

Code to Provide for the Issuance by the City Clerk of Permits to Individuals Who Desire to Conduct Themselves as Solicitors or Peddlers as Defined in the Article, to Authorize the City Clerk to Deny a Permit to a Peddler or Solicitor With a Criminal Record of Convictions for Certain Criminal Offenses, and to Establish an Appeals Process for the Denial of a Permit to a Peddler or Solicitor.”


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City Clerk French reviewed the proposed changes, which would allow the City Clerk to deny a peddler or solicitor permit application based on past criminal behavior including fraud, misrepresentation, theft, deceit, or another form of moral turpitude. City Clerk French noted that prior to the proposed ordinance changes, staff had no authority to deny an application submitted by peddlers or solicitors. Responding to a question from Council Member Stuchell, City Clerk French noted the ordinance amendment would allow an applicant to appeal a denial to the City Council. Chief Hephner stated the department conducts background checks for peddlers and solicitors through Michigan’s ICHAT program. Mr. Dennis Wainscott, 34 Garden Street, questioned if the city would provide the peddler or solicitor with a badge that would identify them as being approved by the city. City Clerk French stated the city did not provide the peddlers or solicitors with identification due to the costs of creating the identification cards. Ms. Penny Swan, 192 South West Street, also supported the concept of creating an identification badge to identify those who have been approved peddlers or solicitors. Mr. Jack McLain, 1445 South Bunn Road, also supported the concept of creating an identification badge to identify those who have been approved peddlers or solicitors. Council Member Briner, seconded by Council Member Sharp, moved to adopt Ordinance 2018-01 as presented.


Council Member Sharp Aye Council Member Stuchell Aye Mayor Stockford No

Motion passed 4-1.

Unfinished Business There were no Unfinished Business items on the agenda. Old Business A. Garden/Vine/Mead/Rippon Street Project Contract Award City Engineer Jeff Wingard stated the city had received six bids for the project, with Brussee/Brady submitting the low bid of $2,591,887. Mr. Wingard stated city staff had met with the contractor


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discuss concerns that were raised about their ability to complete the project within the contractual deadlines. Mr. Wingard noted that after this meeting, city staff felt confident that Brussee/Brady could complete the project within the allotted time. Council Sharp questioned if the contract included the entire length of Rippon Street. City Engineer Wingard stated the contract included Rippon Street from Spring Street to Bacon Street, in addition to approximately 500 feet of improvements on Spring Street to complete sanitary sewer upgrades. City Manager Mackie reported the Michigan Economic Development Corporation (MEDC) had provided approximately $120,000 in additional grant funding that raised the total grant award to the maximum level of $2.0 million. Council Member Morrisey, seconded by Council Member Sharp, moved to award the MEDC Infrastructure Capacity Enhancement (ICE) Grant Project to Brussee/Brady, Inc. in the amount of $2,591,887.00.



Motion passed 5-0.

B. City Treasurer Vacancy – Verbal Update City Manager Mackie stated the job posting and advertisement for the vacant City Treasurer position would continue through Friday, March 23, 2018 and the city had already received 16 applications for the job. City Manager Mackie stated himself and Mayor Stockford would receive the applications after the deadline and recommend an appointment to the Council. New Business A. Lot Division Application from West Street Living LLC, 240 N. West St City Manager Mackie reported the applicant contacted the city and stated he was unable to attend the evening’s meeting, and requested this item be moved to the April 2, 2018 Council meeting so he could address Council. City Manager Mackie noted the applicant had requested Council remove the condition of the lot split application that would require all sales to include a common area maintenance agreement. Council Member Sharp, seconded by Council Member Stuchell, moved to postpone this item until the April 2, 2018 Council meeting. By a voice vote, the motion passed unanimously.


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B. Resolution 3335: “A Resolution to Hold an Election to Fill a Vacancy on the Hillsdale City Council for Ward 1”

Mayor Stockford noted that with the resignation of Council Member Watkins, a mid-term election was necessary to complete the vacancy in Ward 1. Mayor Stockford noted if three or more candidates submitted qualified petitions for the seat, a primary election would be held on August 8, 2018 with the top two candidates continuing onto the November general election; conversely, if two or fewer candidates submitted qualifying petitions, then there will be no primary and the candidate(s) would be placed on the November ballot. Mayor Stockford announced the deadline to submit nominating petitions to the City Clerk’s Office was Tuesday, April 24, 2018 at 4:00 p.m. Council Member Sharp, seconded by Council Member Stuchell, moved to adopted Resolution 3335: “A Resolution to Hold an Election to Fill a Vacancy on the Hillsdale City Council for Ward 1”



Motion passed 5-0.

C. Bio-Tech Sludge Hauling Contract Extension BPU Interim Director McArthur summarized the staff recommendation to approve a one-year contract extension with Bio-Tech to haul bio-solids from the Wastewater Treatment Plant. Mr. McArthur stated Bio-Tech had initially been awarded the contract in 2013, and two, one-year extensions had been approved in 2016 and 2017. Mr. McArthur reported staff would rebid the contract in 2018 for future years, as the current contract provided for a maximum of three, one-year extensions. Council Member Stuchell questioned if the city remained liable for any environmental contamination from the bio-solids. Interim Director McArthur reported the contractor assumed all liability and was responsible for all testing, permitting, and transporting of the bio-solids. Council Member Briner, seconded by Council Member Stuchell, moved to approve a one-year contract extension with Bio-Tech to haul bio-solids from the Wastewater Treatment Plant at an estimated cost of $69,400.



Motion passed 5-0.


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D. Load Bank Testing of Engines #5 & #6 BPU Interim Director McArthur reviewed a staff recommendation to conduct load bank testing on Engines 5 and 6, during a “black-start” scenario. Mr. McArthur noted the testing was important following the extensive maintenance and improvements that had been made to the engines. Council Member Stuchell questioned if contingency funds were included in the contract estimates. Mr. McArthur responded the contract cost of $40,000 would be adequate for the equipment and personnel needed for the test. Council Member Sharp, seconded by Council Member Briner, moved to approve a load bank test in an amount not to exceed $40,000.



Motion passed 5-0.

E. Wastewater Treatment Plant Change Order 11 and Amendments 2 & 3 BPU Interim Director McArthur presented Change Order No. 11 for the wastewater project, which was a deductive change order in the amount of $17,989.56 for professional services rendered due to the loss and replacement of the South Secondary Clarifier. Mr. McArthur also reviewed Amendments 2 and 3 which increased Fleis & Vandenbrink’s fee in the amount of $26,000.00 for professional services rendered for contracting assistance and oversight of the digester cleaning. Mr. McArthur stated the additional costs were calculated in the overages that were presented to the Council at a previous meeting and were included in the inter-departmental loan from the Electric Department. Council Member Stuchell voiced frustration with the on-going delays and costs over-runs with the engineering firm and questioned if Fleis & Vandenbrink had shared in the city’s liability for the repeated change orders and project costs. Council Member Stuchell argued the engineering firm should have foreseen a number of the issues that were not included in their original estimates. Council Member Sharp encouraged the city to contract with other engineering firms based on the recent, negative experiences with Fleis & Vandenbrink. Council Member Sharp, seconded by Council Member Briner, moved to approve Wastewater Treatment Plant Change Order 11 and Amendments 2 & 3.


Council Member Sharp Aye


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Council Member Stuchell No Mayor Stockford Aye

Motion passed 4-1.

F. FY2018 Budget Amendments Council Member Morrisey, seconded by Council Member Briner, moved to approve budget amendments to redirect the $300,000 transfer into the Municipal Street Fund into the Fire Vehicle Equipment Fund and increase the total appropriations to $325,000 in the Fire Vehicle Equipment Fund to cover the purchase of both the department’s ladder truck and vehicle exhaust extrication system.



Motion passed 5-0.

G. Welcome Committee and Presentation Certificates – Discussion Mayor Stockford discussed the development of a Welcome Committee, which would be tasked with providing information on city services and amenities to new residents or property owners within the City of Hillsdale. Mayor Stockford noted city staff had developed a list of multiple pieces of information that could be provided to new residents on issues including parks, transportation, community business coupons, property maintenance information, library services, and the like. Council Member Sharp voiced support for the concept of the new committee. Council Member Stuchell noted the Hillsdale County Board of Realtors and the Chamber of Commerce could be great partners in this endeavor. Following general discussion, it was determined that a resolution would be prepared for consideration at an upcoming Council meeting that would outline the membership and responsibilities of the Welcome Committee. Mayor Stockford discussed a recommendation to have recognition certificates for new businesses or special events that could be distributed by the Mayor, a Council Member, or another city representative at special events.


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Miscellaneous Reports A. Appointment of Mr. Andrew Gelzer to the Economic Development Corporation Council Member Briner, seconded by Council Member Sharp, moved to appoint Mr. Andrew Gelzer to the Economic Development Corporation. By a voice vote, the motion passed unanimously. General Public Comment Mr. Jack McLain noted many committee and board meetings that were noticed on the city’s website did not have an associated agendas, packets, or minutes. Mr. McLain encouraged city staff to provide these items of information for the general public in timely manner. Mr. McLain also discussed a claim that city employees were being bullied and argued no one should ever be subject to this hostility. Hillsdale County Commissioner Ruth Brown, 45 Apple Run, invited everyone to attend a “Community Conversation” event on Thursday, March 22, 2018 at 10:00 am. at the Jilly Beans Coffee Shop. Ms. Brown stated Mr. Marty Taylor would be in attendance to answer any questions about the Hillsdale County Building Department. Pastor Bob Finegan, 322 North Hillsdale Street, offered to open each Council Meeting with a word of prayer. Pastor Finegan noted the city had historically had an opening prayer at each meeting, but had ended this practice some years ago. County Commissioner Ruth Brown noted the Hillsdale County Commission opened each of their meetings with a prayer. Mr. Dennis Wainscott supported Pastor Finegan’s offer to open each meeting with a word of prayer. Mr. Wainscott also objected to the city’s new policy that charged users a fee to search online for tax and assessment information. Ms. Penny Swan voiced support for the concept of a Welcome Committee and volunteered to be a part of the committee. Ms. Swan also encouraged staff to include agendas and packets on the city’s website for the board and commission meetings. Ms. Swan endorsed Pastor Finegan’s recommendation to open each meeting with prayer. Mr. McLain encouraged the city to develop additional revenue streams through licensing or fees for short-term rental properties. Mr. McLain also objected to the city’s policy to charge a fee for users to search on-line for historical tax data, zoning violations, and assessment information. City Manager’s Report City Manager Mackie:

1. Discussed the many special events, like the Easter Egg Hunt and “Hillsdale Un-Plugged” that were scheduled throughout the city in the coming weeks.


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2. Stated the April 2, 2018 Council meeting would include the FY2019 budget presentation.

3. Reported himself and BPU Interim Director McArthur would attend a strategic planning session regarding municipal utilities in Ann Arbor on Monday, March 26 through Wednesday, March 28.

4. Stated the city had received reimbursement from MDOT-Aero in the amount of $170,000 that would be used, in part, to purchase the privately owned hangars at the airport. City Manager Mackie stated reimbursement totaling $111,000 remained outstanding from MDOT-Aero.

Council Member Sharp requested information on the power outage that occurred on Saturday, March 17, 2018. BPU Interim Director McArthur stated the outage affected approximately 1,000 customers and was repaired within one hour of occurrence. Mr. McArthur discussed the notification systems in use at the BPU that alert on-call crews of a power outage in the area. Council Comments Council Member Sharp noted the 3-mil levy approved by Council was earmarked for street repairs and not for the purchase of fire equipment; Council Member Sharp noted the city’s ladder truck would be purchased using funds received from the BPU P.I.L.O.T. payment. Council Member Sharp also noted the December 2017 Airport Advisory Committee was not held, as a quorum was not present for the scheduled meeting. Council Member Stuchell announced the Heritage Association would hold a “Chair Affair” event throughout the summer months and a large, over-sized Adirondack chair would be constructed and placed in the downtown area. Council Member Briner voiced concern at the ability of Brussee/Brady and their subcontractors to complete the MEDC ICE project on Garden, Vine, Mead, and Rippon Streets. Adjournment Council Member Morrisey, seconded by Council Member Sharp, moved to adjourn the meeting. By a voice vote, the motion passed unanimously. The meeting adjourned at 8:28 p.m. _________________________ Adam L. Stockford, Mayor _________________________ Stephen M. French, City Clerk

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6:00 P.M.

Work Session Meeting Call to Order and Pledge of Allegiance Mayor Adam Stockford opened the meeting with the Pledge of Allegiance. Roll Call Mayor Adam Stockford called the meeting to order.

Council Members present: Adam Stockford, Mayor R. Gregory Stuchell, Ward 1 Timothy Dixon, Ward 2

William Morrisey, Ward 2 Matthew Bell, Ward 4

Council Members absent: Bruce Sharp, Ward 3 William Zeiser, Ward 3 Raymond Briner, Ward 4

Also present were City Clerk Stephen M. French, Scott Hephner (HCPD & HCFD), Kay Freese (HR), Corey Murray (Hillsdale Daily News), Dennis Wainscott, Penny Swan, Ted Jansen, Jack McLain, Ms. Shawnee Urban-Stockford. Mayor Stockford noted the Council Rules for the work session would be suspended to allow open dialogue with the public in attendance. Welcome Committee Mayor Stockford reviewed the overall goals of the new Welcome Committee and requested that his wife, Ms. Shawnee Urban-Stockford, be included in the committee. Ms. Stockford discussed general ideas of what could be included in the welcome packet and how the information would be presented to new residents in the city. General discussion was held regarding if all residents would receive welcome packets, or just new residents that purchased property in the city. It was determined that the Welcome Committee would review the information and present proposed guidelines to City Council at a future meeting for final consideration.


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Council Member Bell recommended at least one Council Member be nominated to serve on the Welcome Committee. Discussion Items Council Member Stuchell questioned if the new contract for residential trash collection could include an annual or semi-annual bulk trash pickup. City Clerk French stated city staff continued to review the RFP for trash collection and for the contract regulating the transfer center operation. Chief Hephner discussed the need for a long-term funding plan for capital purchases of the fire and police departments. Chief Hephner reviewed the purchases that were necessary for the departments including an air-bottle filling station and personal protection equipment for the police officers. Discussion was held on various funding options including the increase of the BPU P.I.L.O.T. and dedicating 1-mil of tax revenue to public safety purchases. Mr. Wainscott discussed the need to provide parking areas for residents affected by the Garden, Vine, Mead, Rippon Street road and infrastructure project, especially for residents who were unable to walk long distances. Adjournment Mayor Stockford adjourn the meeting at 7:06 p.m. _________________________ Adam L. Stockford, Mayor _________________________ Stephen M. French, City Clerk

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