agenda 9-9-2014

September 9, 2014

TAB

REGULAR MEETING - CALL TO ORDER - 9:00 AM

PRESENTATIONS ...................................................................................................... 1

PUBLIC COMMENT .................................... ................................................................ 2

CONSENT ................................................................................................................... 3

TRANSPORTATION AGENCY ............................. ................................................... 4

PUBLIC SERVICES AGENCY . .......................... ....................................................... 5

SUPPORT SERVICES AGENCY .............................................................................. 6

COMMUNITY DEVELOPMENT HEARINGS ........................................................................................................... 7

PUBLIC COMMENT .................................... ................................................................ 8

COMMISSIONERS' PUBLIC ADDRESS ..................... ............................................... 9

ADJOURN

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PRESENTATIONS

AGENDA COVER

REGULAR MEETING OF SEPTEMBER 9, 2014

ITEM NO.

1 To present a proclamation to the 9th District, Georgia PTA recognizing September as PTA Membership Month. The 9th District includes 119 local PTAs in the Cobb County and Marietta City School Districts.

2 To present a proclamation to the Daughters of the American Revolution in recognition of Constitution Week, September 17-23, 2014.

3 To present a proclamation to Steve Crowley in recognition of his contribution to the Cobb County community.

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Cobb County Board of Commissioners Bob Ott, Commissioner, District 2

100 Cherokee Street, Suite 300 Marietta, Georgia 30090-7000 (770) 528-3315 / fax: (770) 528-2606

TO: David Hankerson, County Manager

FROM: Bob Ott, Commissioner

This item has been electronically signed by:Bob Ott, Commissioner, District 2

DATE: September 9, 2014

PURPOSE To present a proclamation to the 9th District, Georgia PTA recognizing September as PTA Membership Month. The 9th District includes 119 local PTAs in the Cobb County and Marietta City School Districts.

BACKGROUND The PTA mission is to make every child's potential a reality by engaging and empowering families and communities to advocate for all children. Cobb County and Marietta City Schools are recognized nationally because of the engagement of our families and the support of our community partners.

FUNDING NA

RECOMMENDATION The Board of Commissioners recognize the 9th District, Georgia PTA as they launch their PTA Membership Drive during the month of September 2014.

Comm. Dist. 2

Agenda Item Number. 1

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Cobb County Board of Commissioners JoAnn K. Birrell, Commissioner, District 3



FROM: JoAnn K. Birrell, Commissioner, District 3

This item has been electronically signed by:JoAnn K. Birrell, Commissioner, District 3


PURPOSE To present a proclamation to the Daughters of the American Revolution in recognition of Constitution Week, September 17-23, 2014.

BACKGROUND Constitution Week is the commemoration of America's most important document. It is celebrated annually during the week of September 17-23. The United States Constitution stands as a testament to the tenacity of Americans throughout history to maintain their liberties, freedoms and inalienable rights.

This celebration of the Constitution was started by the Daughters of the American Revolution. In 1955, DAR petitioned Congress to set aside September 17-23 annually to be dedicated for the observance of Constitution Week. The resolution was later adopted by the U.S. Congress and signed into public law on August 2, 1956, by President Dwight D. Eisenhower. The aims of the Constitution Week celebration are to: emphasize citizens' responsibilities for protecting and defending the Constitution, inform people that the Constitution is the basis for America's great heritage and the foundation for our way of life and to encourage the study of the historical events which led to the framing of the Constitution in September 1787.

FUNDING N/A

RECOMMENDATION The Board of Commissioners present a proclamation to the Daughters of the American Revolution in recognition of Constitution Week, September 17-23, 2014.

Comm. Dist.


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Cobb County Board of Commissioners JoAnn K. Birrell, Commissioner, District 3



FROM: JoAnn K. Birrell, Commissioner, District 3

This item has been electronically signed by:JoAnn K. Birrell, Commissioner, District 3


PURPOSE To present a proclamation to Steve Crowley in recognition of his contribution to the Cobb County community.

BACKGROUND Pastor Steve Crowley has spent the last seven years as Community Pastor for Piedmont Church serving Northeast Cobb. During his tenure at Piedmont Church, he has served on the Board of the Northeast Cobb Business Association as Education Chair where he helped serve Cobb County Schools within Northeast Cobb. Pastor Crowley also served on Cobb County School District's Community Advisory and Strategic Planning Committees as well as various school's councils and foundation boards. In 2009, he helped start and has chaired Piedmont Church's Northeast Cobb Community Egg Drop which has become an annual event that brings out the best of northeast Cobb by bringing students from area schools together with community businesses to host an event that serves thousands each year. We are very fortunate to have Pastor Crowley as a part of the Cobb County community and wish him the very best on his next chapter of life.

FUNDING N/A

RECOMMENDATION The Board of Commissioners present a proclamation to Steve Crowley in recognition of his contribution to the Cobb County community.

Comm. Dist. 3


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PUBLIC COMMENT (BEGINNING OF MEETING)

SEPTEMBER 9, 2014

Those persons wishing to address the Board of Commissioners will please sign up on the "Public Comment" sign-in sheet located inside the meeting room. The sign-in sheet is located on a table near the front of the room (under the overhead screen). Sign-in sheets will be available approximately five (5) minutes before the meeting begins. Please note that there are separate sheets for beginning of meeting and end of meeting with six (6) positions on each sheet. Persons signed up to address the Board will be called upon by the County Attorney and will please come forward to make their remarks from the podium. Each speaker will be allotted a maximum of five (5) minutes, as shown on a timer at the podium. Speakers should direct their comments toward the Chairman only. The Board is pleased to offer this opportunity at each regular meeting.

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CONSENT AGENDA


ITEM NO.

WATER SYSTEM AGENCY Engineering

1 To ratify previous action by the County Manager authorizing a work order under the FY12-FY13 Unit Price Contract for Water, Sewer, and Miscellaneous Services with K. M. Davis Contracting Co., Inc. for Emergency Sewer Replacement for Seminole Drive, Program No. S1110.

2 To approve Change Order No. 1 (final) to the construction contract with Total Development, Inc. for Northside Drive (Acworth) Sewer Realignment, Program No. S1096.

3 To approve Change Order No. 1 (final) to the construction contract with K. M. Davis Contracting Co., Inc. for Mountain Hollow Drive Sewer Replacement, Program No. S1097.

Stormwater

4 To accept a Quit Claim Deed conveying a detention pond lot in Tamarack Farms Subdivision to Cobb County.

TRANSPORTATION AGENCY Administration

5 To approve a Contract for Acquisition of Right-of-Way with the Georgia Department of Transportation for Cobb Parkway/US41/SR3 at Windy Hill Road, State P.I. No. 0011738, Cobb County Project No. E3030.

Transit

6 To adopt a resolution authorizing the submission of Amendment No. 3 to the FY12 Federal Transit Administration Section 5307 Grant application (Grant No. GA-90-X312) for transit capital and operating projects.

PUBLIC SERVICES AGENCY Parks, Recreation, and Cultural Affairs

7 To approve a multi-year lease agreement with the Cobb County Fair Association, Inc. for the use of Jim R. Miller Park to conduct the North Georgia State Fair.

8 To authorize the purchase of 1.0 +/- acres located near Long Street, District 19, Parcel 19-0950-0-006-0 of Cobb County for improvements to Powder Springs Park.

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SUPPORT SERVICES AGENCY Property Management

9 To approve a contract with Peachtree Construction Services, Inc., for exterior window and door repair/replacement at the Cobb-Marietta Museum of Art.

PUBLIC SAFETY AGENCY Police

10 To approve a Memorandum of Understanding/Agreement between Cobb County and the State of Georgia, Georgia Emergency Management Agency, Homeland Security for the retention of FY11 and FY12 funds and accept a NANO X-Ray unit valued at $35,200.00, if approved and authorized by GEMA/HS.

COMMUNITY DEVELOPMENT AGENCY Administration

11 To grant a drainage and temporary construction easement to SCP Kennesaw Main Owner, LLC on Cobb County property, located in Land Lots 138 and 139, 20th District, 2nd Section, Cobb County, Georgia, in connection with a construction project within the city limits of Kennesaw, GA.

Planning

12 To adopt annexation response per HB 489 Intergovernmental Agreement and HB 2 regarding a proposed Annexation on 4.55 acres of land; known as vacant property on White Circle in the City of Marietta.

13 To adopt annexation response per HB 489 Intergovernmental Agreement and HB 2 regarding a Petition for Island Annexation; known as Kipling Drive and Lower Roswell Drive in the City of Marietta.

ECONOMIC DEVELOPMENT

14 To approve a Cooperation Agreement with the Gateway Marietta Community Improvement District.

HUMAN RESOURCES

15 To approve an amendment to the Cobb County Board of Commissioners Benefit Bank Plan Document, effective January 1, 2014.

16 To approve a revision to the 2015 Holiday Schedule to be observed by employees and libraries of Cobb County.

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FINANCE

17 To authorize the correction of typographical errors contained in the FY 2015 Recommended & FY 2016 Proposed Budget document which was approved by the Board of Commissioners on August 26, 2014.

18 To adopt a resolution adopting all budget amendments set forth in agenda items on this date.

COUNTY CLERK

19 To approve the minutes of the following meetings: August 25, 2014 - Special Called Meeting/Agenda Work Session August 26, 2014 - Special Called Meeting/Work Session August 26, 2014 - Regular Meeting of the Board

MOTION: Motion to approve the Consent Agenda, and authorize execution of the necessary documents by the appropriate County personnel.

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Cobb County Water System Stephen D. McCullers, P.E., Director

Customer Services Facility 660 South Cobb Drive Marietta, Georgia 30060-3105 (770) 423-1000


FROM: Stephen D. McCullers, P.E., Director

This item has been electronically signed by:Stephen D. McCullers, P.E., Director


PURPOSE To ratify previous action by the County Manager authorizing a work order under the FY12-FY13 Unit Price Contract for Water, Sewer, and Miscellaneous Services with K. M. Davis Contracting Co., Inc. for Emergency Sewer Replacement for Seminole Drive, Program No. S1110.

BACKGROUND The City of Acworth is in the process of making streetscape improvements to Seminole Drive to include the addition of stormwater cross drains, regrading, installation of decorative islands, and repaving. The work has already impacted the existing vitrified clay sewer line. Rather than repair the existing damages and any future problems as they arise, it is prudent to replace the existing substandard sewer line and service connections with approximately 1,200 linear feet of 8-inch ductile iron pipe and 22 ductile iron service connections. Delay in this work would require demobilization and remobilization of the roadway contractor. Due to the emergency nature of this work, the County Manager authorized the referenced work order under emergency authority granted by the Board of Commissioners. K.M. Davis Contracting Co., Inc. was the lowest responsive Unit Price Contractor for this project at a cost not to exceed $198,400.00.

FUNDING

Funding is available in the Water System’s CIP Budget as follows:

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Transfer from: UPC Water, Sewer, and Miscellaneous Services

Transfer to: Seminole Drive Sewer Replacement Construction

Preliminary Estimates 510-500-5752-8005C0126-Z $ 203,370.00

Construction 510-500-5755-8260 S1110-C $198,400.00 Interest Expense on Retainage510-500-5755-6613 S1110-A $1,000.00Contingency 510-500-5755-8810 S1110-T $3,970.00Total $203,370.00

RECOMMENDATION The Board of Commissioners ratify previous action by the County Manager authorizing a work order under the FY12-FY13 Unit Price Contract for Water, Sewer, and Miscellaneous Services with K. M. Davis Contracting Co., Inc., at a cost not to exceed $198,400.00, for Emergency Sewer Replacement for Seminole Drive, Program No. S1110; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.

ATTACHMENTSMap


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Lake Acworth

45

32

46

31

South Main St

Southside Dr

Lemon St

Dallas St

Carnes St

Academy St

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Winn St

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Robinson St

Willis StDixie Ave

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Church St

Lemon St

West Lakeshore Dr

Lakeview St

Southside Dr

Federal St

Northside Dr

Senator Russell Sq

Lemon St

Location Map

:*Project: Emergency Sewer Replacement for Seminole DriveProgram Number: S1110Land Lot(s): 45District: 20Commission District: 1

1:5,000

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PURPOSE To approve Change Order No. 1 (final) to the construction contract with Total Development, Inc. for Northside Drive (Acworth) Sewer Realignment, Program No. S1096.

BACKGROUND On March 27, 2012, the Board of Commissioners awarded Total Development, Inc. a contract to reroute approximately 450 linear feet of 8-inch sewer line on Northside Drive in Acworth to eliminate a sewer grade concern and to address a structural integrity issue under the CSX railroad tracks. The construction has been completed at a cost of $105,327.46 or $20,631.34 less than the approved contract amount of $125,958.80. The decrease is due to final quantity adjustments primarily involving unused quantities of asphalt pavement trench patch and sewer bypass pumping. Original Contract $125,958.80 Change Order No. 1 (final) ($20,631.34) Revised Contract $105,327.46

FUNDING

No additional funding is required for the Water System’s Acworth Northside Drive Sewer Realignment.

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Decrease Encumbrance:

Transfer from: Northside Drive Acworth Sewer Realignment

Transfer to: Unidentified New & Replacement Sewer Lines

GAE 500 510032712502 510-500-5755-8260 S1096-C $20,631.34

Construction Change Order No. 1 (final) 510-500-5755-8260 S1096-C $20,631.34Interest Expense on Retainage 510-500-5755-6613 S1096-A $630.00 Administration 510-500-5755-8205 S1096-A $500.00Contingency 510-500-5755-8810 S1096-T $2,520.00Total $24,281.34

Preliminary Estimates 510-500-5755-8005 S2503- Z $24,281.34

RECOMMENDATION The Board of Commissioners approve Change Order No. 1 (final) to the construction contract with Total Development, Inc., a savings to the project in the amount of $20,631.34, for Acworth Northside Drive Sewer Realignment, Program No. S1096; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.

ATTACHMENTSMap


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Project: Acworth Northside Drive Sewer Realignment

Program Number: S1096

Land Lot: 32

District: 20

Commission District: 1

Description: Unit Price Contract for Water, Sewer and

Miscellaneous Services

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PURPOSE To approve Change Order No. 1 (final) to the construction contract with K. M. Davis Contracting Co., Inc. for Mountain Hollow Drive Sewer Replacement, Program No. S1097.

BACKGROUND On September 10, 2013, the Board of Commissioners awarded K. M. Davis Contracting Co., Inc. a contract for installation of approximately 315 linear feet of 8-inch ductile iron sanitary sewer main, connections, and appurtenances to resolve an existing grade issue. The construction has been completed at a cost of $91,417.45 or $3,778.50 less than the approved contract amount of $95,195.95. The decrease is due to final quantity adjustments.

Original Contract $95,195.95 Change Order No. 1 (final) ($3,778.50) Revised Contract $91,417.45

FUNDING

No additional funding is required for the Water System’s Mountain Hollow Drive Sewer

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Replacement. Decrease Encumbrance:

Transfer from: Mountain Hollow Drive Sewer Replacement

Transfer to: Unidentified New & Replacement Sewer Lines

GAE 500 510091013303 510-500-5755-8260 S1097-C $3,778.50

Construction Change Order No. 1 (final) 510-500-5755-8260 S1097-C $3,778.50Interest Expense on Retainage 510-500-5755-6613 S1097-A $475.00Meters Purchase Replacement 510-500-5755-8456 S1097-M $3,000.00Easements and Right of Way 510-500-5755-8020 S1097-R $1,000.00Contingency 510-500-5755-8810 S1097-T $1,900.00

Total $10,153.50

Preliminary Estimates 510-500-5755-8005 S2503-Z $10,153.50

RECOMMENDATION The Board of Commissioners approve Change Order No. 1 (final) to the construction contract with K. M. Davis Contracting Co., Inc., a savings to the project in the amount of $3,778.50, for Mountain Hollow Drive Sewer Replacement, Program No. S1097; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.

ATTACHMENTSMap


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Project: Mountain Hollow Drive Sewer Replacement

Program Number: S1097

Land Lot: 316

District: 16

Commission District: 3

1:2,000

Project

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PURPOSE To accept a Quit Claim Deed conveying a detention pond lot in Tamarack Farms Subdivision to Cobb County.

BACKGROUND The Final Plat for Tamarack Farms Subdivision, located in Land Lot 305 of the 19th District of Cobb County, was recorded on October 22, 2003. It was the intent of the property developer to convey the detention pond to Cobb County through the Final Plat at that time; however, the language in the Owner Acknowledgement Statement was imperfect and this property was never legally conveyed to Cobb County. The Water System is willing to accept ownership of the pond and assume responsibility for its functional maintenance, with the provision that aesthetic maintenance becomes, explicitly, the responsibility of the Tamarack Farms Homeowners Association. A Maintenance and License Agreement has been executed by the Tamarack Farms Homeowners Association to that effect. This is consistent with Cobb County policy. Once the current situation was properly understood, the developer recorded a Quit Clam Deed to transfer ownership to Cobb County. Currently both the Cobb County Tax Department and Cobb County GIS records indicate that Cobb County owns this piece of property, although it has never been formally accepted. The Water System recommends acceptance of this property as a fee simple donation in accordance with the attached Quit Claim Deed, recognizing that the Tamarack Farms HOA has accepted responsibility for aesthetic maintenance of the pond and surrounding lot.

FUNDING Not applicable for the acceptance of this fee simple donation.

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RECOMMENDATION The Board of Commissioners accept a Quit Claim deed conveying a detention pond lot in the Tamarack Farms Subdivision to Cobb County, and authorize the Chairman to execute the necessary documents.

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Project: Tamarack Farms SubdivisionLand Lot(s): 305District: 19Commission District: 1 Description: Acceptance of Quit Claim Deed for Detention Pond Lot

1:4,000

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Cobb County Department of Transportation Faye DiMassimo, Director

1890 County Services Parkway Marietta, Georgia 30008-4014 (770) 528-1600 / fax: (770) 528-1601


FROM: Faye DiMassimo, Director

This item has been electronically signed by:Faye DiMassimo, Director


PURPOSE To approve a Contract for Acquisition of Right-of-Way with the Georgia Department of Transportation for Cobb Parkway/US41/SR3 at Windy Hill Road, State P.I. No. 0011738, Cobb County Project No. E3030.

BACKGROUND

Cobb Parkway/US41/SR3 at Windy Hill Road is an approved intersection safety and operational improvements project in the 2011 SPLOST Transportation Improvements Program (TIP). The project scope includes the construction of intersection improvements on Cobb Parkway/US41/SR3 at Windy Hill Road, to include the addition of dual left turn lanes on the north and south legs of Cobb Parkway/US41/SR3, lengthening the existing dual left turn lanes and adding a right turn lane on the west leg of Windy Hill Road, the addition of a third northbound lane on Cobb Parkway/US41/SR3 that exits at Terrell Mill Road, and the addition of dual southbound right turn lanes on the north leg of Cobb Parkway/US41/SR3. This project will tie into another project involving operational improvements on Windy Hill Road, between Cobb Parkway/US41/SR3 and Interstate 75 (Project E4030). The project length is approximately 0.42 miles along Cobb Parkway/US41/SR3 and 0.30 miles along Windy Hill Road. The Department is in receipt of a Contract for Acquisition of Right-of-Way from the Georgia Department of Transportation (GDOT). Under the terms of this contract, the County agrees to purchase required rights-of-way for this project, without cost to GDOT, in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, Public Law 91-646 and Georgia Law 1972, p. 931, and in accordance with the Relocation Assistance Manual prepared by GDOT. Upon completion of the project, the rights-of-way purchased on Cobb Parkway/US41/SR3 at Windy Hill Road will be incorporated into

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GDOT’s roadway system. Funding is available in the 2011 SPLOST TIP Fund approved budget.

FUNDING N/A

RECOMMENDATION The Board of Commissioners approve a Contract for Acquisition of Right-of-Way with the Georgia Department of Transportation (GDOT) for Cobb Parkway/US41/SR3 at Windy Hill Road, State P.I. No. 0011738, Cobb County Project No. E3030; and authorize the Chairman to execute the necessary documents.

ATTACHMENTSLocation Map

Contract for Acquisition of Right-of-Way to be provided under separate cover


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PROJECT:Cobb Parkway/US41/SR3at Windy Hill RoadProject No. E3030

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DATE:September 9, 2014

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Contract for Acquisition of Right-of-Way to be provided under separate cover

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PURPOSE To adopt a resolution authorizing the submission of Amendment No. 3 to the FY12 Federal Transit Administration Section 5307 Grant application (Grant No. GA-90-X312) for transit capital and operating projects.

BACKGROUND

Each year, funds are allocated to Cobb County from the Federal Transit Administration (FTA) Section 5307 formula program for transit capital, planning, and operating related projects. On January 24, 2012, the Board of Commissioners adopted a resolution authorizing the submission of an FY12 Section 5307 Grant application (Grant No. GA-90-X312) to FTA, in an amount not to exceed $3,000,000.00. The Board also authorized the corresponding appropriation of 80 percent Federal funding, in an amount not to exceed $2,400,000.00, and 20 percent local match funding, in an amount not to exceed $600,000.00, for specified transit capital, planning, and operating related projects. On June 12, 2012, the Board authorized the submission of an amended FY12 Section 5307 Grant application (Grant No. GA-90-X312) to FTA, in an amount not to exceed $4,984,167.00. The Board also authorized the corresponding appropriation of 80 percent Federal funding, in an amount not to exceed $3,987,334.00, and 20 percent local match funding, in an amount not to exceed $996,833.00, for specified transit capital, planning, and operating related projects. On February 26, 2013, the Board authorized the submission of an amended FY12 Section 5307 Grant application (Grant No. GA-90-X312) to FTA, in an amount not to exceed $1,090,409.00. The Board also authorized the corresponding appropriation of 80 percent Federal funding, in an amount not to exceed $872,327.00, and 20 percent local match funding, in an amount not to exceed $218,082.00, for specified transit capital, planning, and operating related projects.

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Cobb Community Transit (CCT) is the second-largest public transit provider in the State of Georgia, providing approximately 3.6 million passenger trips in FY13. Although CCT provides service to County residents, many of CCT’s express and local patrons reside to the north and west of Cobb and regularly utilize the service for commuting to jobs, medical appointments, leisure activities and other essential services in Cobb and in downtown/midtown Atlanta. In a letter to the Atlanta Regional Commission, Cherokee County stated it would not be able to obligate or expend its FY12 FTA Section 5307 allocation and desired to transfer those funds to Cobb County. The Cherokee County Board of Commissioners approved the transfer of its FY12 FTA Section 5307 funding allocation to Cobb County at a regularly scheduled meeting held on July 15, 2014. This action affirms CCT’s role as a regional transit operator providing service to many Cherokee County residents and others in the northwest Atlanta suburbs, while reducing vehicular traffic in the I-75 corridor. Additional funds are needed to maintain Cobb County’s transit system in a state of good repair, which is essential for delivering safe and reliable transit service to patrons who ride CCT daily to work, school, and medical appointments, and to access other essential services. The funds will be used to replace fixed route buses and paratransit vehicles which have reached the end of their useful lives, for ongoing preventive maintenance activities, and to support required Americans with Disabilities Act (ADA) paratransit operations. The Department is committed to maintaining and updating transit system facilities and equipment as needs arise to ensure that CCT operates efficiently, in order to remain a viable option for those who either depend on, or choose to use, public transit.

Consistent with the FTA Section 5307 formula program, the transferred funds must be used for transit capital, planning, and operating related projects. The total amount of federal funding approved for transfer from Cherokee to Cobb is $1,358,590.00, requiring a local match of $339,648.00, for a total project cost of $1,698,238.00. This includes capital projects in the amount of $1,188,000.00 and operating projects in the amount of $510,238.00.

To obtain these federal funds, the Board must adopt a Resolution authorizing the submission of an amended grant application to the FTA. Funding for the local match requirement is available in the approved FY15 Transit Operating and Capital Project Fund budgets.

Once amended, FY12 FTA Section 5307 Grant No. GA-90-X312 will total $10,772,814.00, which includes the original approved amount of $3,000,000.00, Amendment No. 1 in the amount of $4,984,167.00, Amendment No. 2 in the amount of $1,090,409.00, and Amendment No. 3 in the amount of $1,698,238.00.

IMPACT STATEMENT

The FY12 FTA Section 5307 Grant Amendment No. 3 will provide additional funding for capital and operating projects in an amount not to exceed $1,698,238.00, which includes $1,188,000.00 for capital projects and $510,238.00 for operating related projects. Federal funding will provide 80 percent of the total projects costs, or $950,400.00, for capital projects and $408,190.00 for operating related projects. The required 20 percent local match for Amendment No. 3 will total $237,600.00 for capital projects, and $102,048.00 for operating related projects. Acceptance of this funding will result in a savings of $408,190.00 to the Transit Operating Fund by reducing the General Fund contribution budgeted for operating related expenses. Of this savings, $237,600.00 of the budgeted contribution funds will be reallocated to the Transit Capital Projects Fund for use as local match on capital projects included in this grant application. The remaining $170,590.00 will be reallocated to the Transit Capital Projects Fund Contingency to be used as local match on future grant applications, with Board approval.


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FUNDING Local funding is available in the Transit Division's FY15 approved Operating Budget as follows:

Additional Federal revenue is available in the Transit Division's FY15 approved Operating Budget with the following appropriation of FY12 FTA Section 5307 grant funds:

Reallocate the reduced General Fund Contribution to the FY15 Transit Capital Projects Fund Budget, for use as local match, as follows:

Additional Federal revenue is available in the FY15 Transit Capital Projects Fund Budget with the following appropriation of FY12 FTA Section 5307 grant funds:

200-050-4802-4960 (General Fund Contribution) $ 102,048.00

200-050-4802-6327 (Operator Service Fees) $ 102,048.00

Increase Revenue Appropriation: 200-050-4802-4439 (FTA 5307-Capital) $ 272,331.00

200-050-4802-4442 (FTA 5307-Operating) $ 135,859.00

Decrease Revenue Appropriation: 200-050-4802-4960 (General Fund Contribution) $ 408,190.00

Increase Appropriations: 202-050-4851-4960/8005 (Local Match-Fixed Route) $180,000.00

202-050-4852-4960/8005 (Local Match-Paratransit Vehicles) $ 57,600.00

202-050-4899-4960/8005 (Local Match-Contingency) $170,590.00

Increase Revenue Appropriation: 202-050-4851-4439 (FTA 5307-Capital) $ 720,000.00

202-050-4852-4439 (FTA 5307-Capital) $ 230,400.00

Increase Expenditure Appropriation: 202-050-4851-8005 (Fixed Route Buses) $ 720,000.00

202-050-4852-8005 (Paratransit Vehicles) $ 230,400.00

RECOMMENDATION The Board of Commissioners adopt a resolution authorizing the submission of Amendment No. 3 to the FY12 Federal Transit Administration (FTA) Section 5307 Grant application (Grant No. GA-90-X312), in an amount not to exceed $1,698,238.00, for transit capital and operating projects; authorize the corresponding budget transactions; and further authorize the Chairman or his designee to execute the necessary documents.

ATTACHMENTSResolution


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FY12 FTA Amended Grant Application Project List-Grant No. GA-90-X312


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Cobb County Parks, Recreation & Cultural Affairs Eddie Canon, Director



FROM: Eddie Canon, Director

This item has been electronically signed by:Eddie Canon, Director Jackie R. McMorris, Director of Public Services


PURPOSE To approve a multi-year lease agreement with the Cobb County Fair Association, Inc. for the use of Jim R. Miller Park to conduct the North Georgia State Fair.

BACKGROUND

Cobb County acquired the 115.35 acre fairground site (now Jim R. Miller Park) from the North Georgia State Fair Association in 1982. The sale of the property came with the stipulation that the Fair Association be allowed to use the property for conducting the North Georgia State Fair each year. The purchase was made with a Land and Water Conservation Fund grant with the local matching share required ($201,750.00) being paid by the Fair Association. The County will make Jim R. Miller Park available for use by the Cobb County Fair Association, Inc. for thirty (30) days each year during the month of September, for the purpose of staging the North Georgia State Fair. The Cobb County Fair Association, Inc. will use a portion of the proceeds annually toward improvements defined by the park master plan.

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Major points of the lease agreement are as follows:

• Contract Length – 10 Years

• Provides Miller Park for Association use for a 30-day period during the month of September

• Confirms agreement for the Association to commit a portion of its proceeds annually toward improvements as defined by the park master plan and the County

• Defines the minimum annual contribution of the Association to be $30,000.00

• Provides a waiver of potential reduction of payment from the Association by the County Manager or his/her designee should proceeds be reduced due to weather

• Requires comprehensive liability insurance provided by the Association during the Fair

• Provides for termination upon breach of agreement

The lease agreement was reviewed and approved by County Legal staff.

FUNDING N/A

RECOMMENDATION The Board of Commissioners approve a multi-year lease agreement with the Cobb County Fair Association, Inc., beginning the first Tuesday after Labor Day 2014 and renews beginning on the first Tuesday after Labor Day for nine subsequent years for a total contemplated ten (10) years; and further authorize the Chairman to execute the necessary document. ATTACHMENTS Cobb County Fair Association Contract (provided under separate cover)


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PURPOSE To authorize the purchase of 1.0 +/- acres located near Long Street, District 19, Parcel 19-0950-0-006-0 of Cobb County for improvements to Powder Springs Park.

BACKGROUND

While performing due diligence and land surveying in support of engineering for improvements to be made at Powder Springs Park, it was discovered that a one acre parcel of real property within and adjacent to the park, originally believed to be owned by Cobb County, is in fact owned by a private party. The property is located near Long Street in Powder Springs, and is identified at Tax Parcel Identification Number 19-0950-0-006-0, and further identified in Deed Book 2049, Page 469, Cobb County records. The 1.0 +/- acre parcel is entirely landlocked, and is traversed by easements granted to Cobb County and to the City of Powder Springs. Acquisition of this property will greatly enhance the utility and suitability of the overall Powder Springs Park to serve the youth baseball association active there. The location and orientation of this parcel is key to achieving the desired outfield depth of the planned adjacent baseball field. Further, it would provide the added benefit of shifting and expanding much needed additional new parking at the southern end of the park. The County Attorney's Office has performed a title search and has determined that the property is currently owned by Ms. Anne Gresham. Ms. Gresham is willing to sell the property to the County for the sum of $5,000.00, and upon the terms and conditions set forth in the attached Agreement for Purchase Sale.

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FUNDING Funding is available in the Parks, Recreation and Cultural Affairs budget with the following transfers: Transfer from:

Transfer to:

010-105-3200-6148 Building and Structural Materials $5,000.00

010-105-3200-8015 Site Acquisition and Addition $5,000.00

RECOMMENDATION The Board of Commissioners authorize the purchase of unimproved property located within and adjacent to Powder Springs Park, District 19, identified at Tax Parcel Number 19-0950-0-006-0, for the sum of $5,000.00; authorize the corresponding budget transactions; and further authorize the Chairman and/or the County's designated closing attorney to execute the necessary documents.

ATTACHMENTSAnn Gresham Property Location Map

Gresham Property Powder Springs - Seller Executed Contract (provided under separate cover)


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City of Powder Springs

City of Powder Springs

Cobb County

For County Purchase +/- 1 Acre

Powder Springs Park

Marietta St

Brownsville Rd

Powder Spr Dallas Rd

Lewis Rd

Long St

Murra

y Ave

Butne

r StWy

lie Ln

Atlanta St

Pinev

iew D

rBr

oad S

tChristian Dr

Jack

son W

ay

Wood

crest

Dr

Long St

Oakv

iew D

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North Town Sq

South Town Sq

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Gresham Property Powder Springs – Seller Executed Contract will be provided under

separate cover

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Cobb County Property Management Department John A. Reida, Director

1150 Powder Springs Street Suite 200 Marietta, Georgia 30064 (770) 528-2100 / fax: (770) 528-2148


FROM: John A. Reida, Director of Property Management Willie A. Hopkins, Jr., Director of Support Services

This item has been electronically signed by:John A. Reida, Director Willie A. Hopkins, Jr., Director of Support Services


PURPOSE To approve a contract with Peachtree Construction Services, Inc., for exterior window and door repair/replacement at the Cobb-Marietta Museum of Art.

BACKGROUND The window and door repair, replacement, and restoration project at the Cobb-Marietta Museum of Art will replace the front doors, employee entrance door and enlarge the loading dock entrance door. The contractor will also repair and replace components to restore the exterior windows, including the sills, frames, sashes, muntins, and window glazing. Property Management and Purchasing received three bids from the following qualified contractors:

Metropolitan Restorations did not include the three exterior doors in their bid and is considered non-responsive. A contingency fund of $2,360.00 is requested to be established for unforeseen conditions.

Peachtree Construction Services, Inc. $28,640.00 W.E. Contracting $28,750.00 Metropolitan Restorations $26,250.00

Contractor $28,640.00Contingency $ 2,360.00

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Project budget $31,000.00

FUNDING Funding is available with a transfer from the General Fund Undesignated Contingency to the project in the Capital Projects Fund as follows: Transfer from: 010-015-0145-8820 (GF Undesignated) $31,000.00Transfer to: 380-450-4571-8110 (Building Renovations) $28,640.00

380-450-4571-8005 (Preliminary Estimate) $ 2,360.00

RECOMMENDATION The Board of Commissioners approve a contract with Peachtree Construction Services, Inc., in the amount of $28,640.00, for exterior window and door repair/replacement at the Cobb-Marietta Museum of Art, located at 30 Atlanta Street; authorize a $2,360.00 contingency; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


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Cobb County Police Department John R. Houser, Police Chief

140 North Marietta Parkway Marietta, Georgia 30060-1454


FROM: John R. Houser, Police Chief

This item has been electronically signed by:John R. Houser, Police Chief Sam Heaton, Director of Public Safety


PURPOSE To approve a Memorandum of Understanding/Agreement between Cobb County and the State of Georgia, Georgia Emergency Management Agency, Homeland Security for the retention of FY11 and FY12 funds and accept a NANO X-Ray unit valued at $35,200.00, if approved and authorized by GEMA/HS.

BACKGROUND Under a Memorandum of Understanding/Agreement between Cobb County and the State of Georgia, Georgia Emergency Management Agency/Homeland Security (GEMA/HS), the State of Georgia may retain FY11 and FY12 GEMA/HS Grant Program funds for expenditures on behalf of local governments by written agreement signed by an authorized representative. GEMA/HS has retained $45,000 in FY11 and $654,000 in FY12 to fund needed Explosive Ordnance Disposal Team (EOD) equipment for EOD Teams across the state.

Based on a discussion with GEMA/HS, the county requested funds to purchase a NANO X-Ray unit valued at $35,200.00. If approved and authorized by GEMA/HS, the NANO X-Ray unit will be purchased by the state and delivered to the Police Department Bomb Squad. This portable unit will be used to conduct diagnostics on suspicious items and improvised explosive devises/weapons of mass destruction and similar threats. Upon receipt of the unit, it will be identified and placed in the fixed asset inventory.

IMPACT STATEMENT There will not be any training or supply costs directly related to the unit.

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FUNDING N/A

RECOMMENDATION The Board of Commissioners approve a Memorandum of Understanding/Agreement between Cobb County and the State of Georgia, Georgia Emergency Management Agency, Homeland Security for the retention of FY11 and FY12 funds and accept a NANO X-Ray Unit valued at $35,200.00, if approved and authorized by GEMA/HS.

ATTACHMENTSMOU GEMA and Cobb County FY11 and FY12 Grant Funds


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Cobb County Community Development Agency Rob Hosack, AICP, Director

P. O. Box 649 Marietta, Georgia 30061-0649 (770) 528-2125 / fax: (770) 528-2126


FROM: Rob Hosack, AICP, Director

This item has been electronically signed by:Rob Hosack, AICP, Director Jackie R. McMorris, Director of Public Services


PURPOSE To grant a drainage and temporary construction easement to SCP Kennesaw Main Owner, LLC on Cobb County property, located in Land Lots 138 and 139, 20th District, 2nd Section, Cobb County, Georgia, in connection with a construction project within the city limits of Kennesaw, GA.

BACKGROUND SCP Kennesaw Main Owner, LLC (“Grantee”) is currently constructing a mixed use project within the city limits of Kennesaw. The property under development is within a drainage basin that has always conveyed drainage upon and over county owned property (known as “Camp McDonald” property). The subject drainage and temporary construction easements would allow for the drainage to continue to be conveyed upon and over the county property through an improved pipe drainage system to be installed and perpetually maintained by Grantee and its successors.

Both Community Development and Public Services are recommending approval of the easement.

FUNDING

N/A

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RECOMMENDATION The Board of Commissioners grant a drainage and temporary construction easement to SCP Kennesaw Main Owner, LLC on Cobb County property, located in Land Lots 138 and 189, 20th District, 2nd Section, Cobb County, Georgia, in connection with a construction project within the city limits of Kennesaw, Ga.; and authorize the Chairman to execute the necessary documents. ATTACHMENT Provided Under Separate Cover


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This item has been electronically signed by:Rob Hosack, AICP, Director


PURPOSE To adopt annexation response per HB 489 Intergovernmental Agreement and HB 2 regarding a proposed Annexation on 4.55 acres of land; known as vacant property on White Circle in the City of Marietta.

BACKGROUND On July 27, 2004, the Board of Commissioners entered into intergovernmental agreements with each of Cobb’s municipalities. The agreements serve as the land use dispute resolution process required by HB 489. Per the intergovernmental agreements with the Cities of Acworth, Kennesaw, Marietta, Powder Springs, Smyrna, and Austell, the Board of Commissioners must adopt annexation responses by the County in order to be valid. On September 1, 2007, HB 2, which enacts a binding dispute-resolution process, became effective.

FUNDING N/A

RECOMMENDATION The Board of Commissioners adopt annexation response per HB 489 Intergovernmental Agreement and HB 2 regarding a proposed Annexation on 4.55 acres of Land Lot: 863, District: 16th, Parcel: 0050, 2nd Section, Known as vacant property on White Circle in the City of Marietta.

ATTACHMENTSBOC Response to the City of Marietta Annexation

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This item has been electronically signed by:


PURPOSE To adopt annexation response per HB 489 Intergovernmental Agreement and HB 2 regarding a Petition for Island Annexation; known as Kipling Drive and Lower Roswell Drive in the City of Marietta.

BACKGROUND On July 27, 2004, the Board of Commissioners entered into intergovernmental agreements with each of Cobb’s municipalities. The agreements serve as the land use dispute resolution process required by HB 489. Per the intergovernmental agreements with the Cities of Acworth, Kennesaw, Marietta, Powder Springs, Smyrna, and Austell, the Board of Commissioners must adopt annexation responses by the County in order to be valid. On September 1, 2007, HB 2, which enacts a binding dispute-resolution process, became effective.

FUNDING N/A

RECOMMENDATION The Board of Commissioners adopt annexation response per HB 489 Intergovernmental Agreement and HB 2 regarding a petition for Island Annexation: Land Lots 12070, Parcels: 35, 37, 39, 44, 45, 43, 46, 42, and 55; Land Lots: 12080, Parcels: 20, 21, 23, 24, 25, 30, 26, 29, 27, 28, all in district: 16th, being known as 106, 108, 110, 189 and 193 Kipling Drive; 1523, 1639, 1642, 1647, 1648, 1653, 1654, 1663, 1670, 1675, 1680, 1685, 1698 Lower Roswell Road in the City of Marietta.

ATTACHMENTSBOC Response to the City of Marietta Island Annexation

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Cobb County Office of Economic Development Michael H.S. Hughes, AICP, Director



FROM: Michael H.S. Hughes, AICP, Division Manager

This item has been electronically signed by:Michael H.S. Hughes, AICP, Director


PURPOSE To approve a Cooperation Agreement with the Gateway Marietta Community Improvement District.

BACKGROUND

The Gateway Marietta CID was established in June 2014 along Franklin Road, entirely within the incorporated area of the City of Marietta in accordance with the Cobb County Community Improvement Districts Act, as amended (Exhibit A). In this area, the CID will be authorized to exercise its powers in accordance with applicable State law for the provision of the following services and facilities: (a) Street and road construction and maintenance, including curbs, sidewalks, streetlights, and devices to control the flow of traffic on streets and roads; (b) Parks and recreational areas and facilities; (c) Storm water and sewage collection and disposal systems; (d) Development, storage, treatment, purification, and distribution of water; (e) Public transportation, including, but not limited to, services intended to reduce the volume of automobile traffic, to transport two or more persons, to improve air quality, and to provide bicycle and pedestrian facilities and the operation of a Traffic Management Association or similar entity; (f) Terminal and dock facilities and parking facilities; and

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(g) Such other services and facilities as may be provided for by general law. Section 9 of the Cobb County Community Improvement Districts Act requires services and facilities shall be provided for in a Cooperation Agreement executed jointly by the CID Board and the governing body of Cobb County and any municipalities within which the District is located. Staff has reviewed the proposed Cooperation Agreement and is recommending approval.

FUNDING N/A

RECOMMENDATION The Board of Commissioners approve a Cooperation Agreement with the Gateway Marietta Community Improvement District, and authorize the Chairman to execute the necessary documents.

ATTACHMENTSCooperation Agreement

Exhibit A


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STATE OF GEORGIA

COUNTY OF COBB

COOPERATION AGREEMENT

THIS AGREEMENT is made and entered into the date last signed below, by

and between COBB COUNTY, a political subdivision of the State of Georgia

(hereinafter called the “County”), and the GATEWAY MARIETTA COMMUNITY

IMPROVEMENT DISTRICT BOARD (hereinafter called the “CID Board”).

WHEREAS, the Gateway Marietta Community Improvement District has been

created by the City of Marietta (hereinafter called the “City”) pursuant to Ga. Laws 1985,

p. 4009, as amended (hereinafter called the “Act”), and lies wholly within incorporated

Marietta, Georgia (hereinafter called the "District"); and

WHEREAS, Section 9 of the Act requires that services and facilities shall be

provided for in a Cooperation Agreement executed jointly by the CID Board and the

governing body of Cobb County and any municipalities within which the District is

located.

NOW, THEREFORE, in consideration of the mutual covenants and benefits

flowing to the parties, the County and the CID Board do agree as follows:

1.

This Agreement shall in no way limit the authority of Cobb County to provide

services or facilities within the District. Cobb County shall retain full and complete

authority and control over any County owned facilities located within the District. Said

control shall include but not be limited to the modification of, access to, and degree and

type of services provided through or by the County or its facilities.

2.

Each party acknowledges that the District is authorized to exercise its powers in

accordance with applicable State law for the provision of the following services and

facilities:

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(a) Street and road construction and maintenance, including curbs, sidewalks,

streetlights, and devices to control the flow of traffic on streets and roads;

(b) Parks and recreational areas and facilities;

(c) Storm water and sewage collection and disposal systems;

(d) Development, storage, treatment, purification, and distribution of water;

(e) Public transportation, including, but not limited to, services intended to reduce the

volume of automobile traffic, to transport two or more persons, to improve air

quality, and to provide bicycle and pedestrian facilities and the operation of a

Traffic Management Association or similar entity;

(f) Terminal and dock facilities and parking facilities; and

(g) Such other services and facilities as may be provided for by general law.

3.

The CID Board shall levy the tax millage as provided by law subsequent to the

report of the assessed taxable values for the current calendar year and shall notify in

writing the City, so that the levy may be included on its regular ad valorem tax bills.

4.

Neither the District nor the CID Board shall have any power or authority to

contract in the name of, encumber, or create debt for or on behalf of the County.

5.

The County may designate a Staff Liaison (the "Liaison”) to the CID Board who

shall be responsible on behalf of the County for the coordination of County and CID joint

activities. The Liaison shall be responsible for advising and communicating actions of

the CID Board to the County. Unless otherwise directed, the Liaison shall be the

authorized spokesperson for the County and shall be the authorized representative of

the County, but not in those actions which by law require the approval of the Board of

Commissioners. The Liaison (or County) shall notify the CID on actions taken by the

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Board of Commissioners concerning the CID which are related to the purposes of the

CID.

6.

The CID Board shall advise the Board of Commissioners of its plan of action for

the study, design, and improvement of the District which affect County roads and

facilities. 7.

Each of the parties hereto shall endeavor to act in such a manner as to

coordinate actions for the maximum improvement of the County and the District, and

each shall endeavor not to duplicate services and actions so as to obtain efficiency of

effort.

8.

The parties agree that joint efforts are usually for the benefit of the CID and the

County. The County may, at its option, endeavor to furnish staff support (including the

office of the County Manager and Department Heads) for the benefit of the District

when such services are requested by the CID Board. All requests shall be

coordinated through the Liaison. In the event the furnishing of such staff support shall

be financially or administratively burdensome upon the County, the Board of

Commissioners of Cobb County shall notify the CID Board and designate a

reimbursement fee for future expenses of furnishing staff support to the CID Board, at

which time the CID Board may contract for such services with the County or obtain

services elsewhere.

9.

This Agreement shall terminate upon expiration of all extensions of the life of the

District, but in no event exceeding 50 years, and shall not be modified except by formal

written action of the parties.

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WHEREFORE, the parties have caused this Cooperation Agreement to be

executed under seal by authorized representatives of each entity on the day and year

set forth below.

COBB COUNTY

ATTEST: By: _____________________________ _________________________ TIMOTHY D. LEE, Chairman County Clerk Board of Commissioners Date: ______________________________

Sworn to and subscribed GATEWAY MARIETTA COMMUNITY

before me this _____ day IMPROVEMENT DISTRICT of __________________, 2014. _________________________ By: _____________________________ Notary Public TREY BARRY, Chair Board of Directors

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Cobb County Human Resources Tony Hagler, Director

100 Cherokee Street, Second Floor Marietta, Georgia 30090-9679 (770) 528-2564 / fax: (770) 528-2550


FROM: Tony Hagler, Director

This item has been electronically signed by:Tony Hagler, Director


PURPOSE To approve an amendment to the Cobb County Board of Commissioners Benefit Bank Plan Document, effective January 1, 2014.

BACKGROUND Cobb County has administered a Benefit Bank Plan document since January 1, 1990. The plan qualifies under Section 125 of the Internal Revenue Code of 1986 providing for the conversion of premiums and purchase of benefits on a pre-tax basis through the Benefit Bank Plan. The plan permits eligible employees to pay, on a pre-tax basis, the following: Health Insurance, Dental Insurance, Vision Insurance, Cancer and other eligible Voluntary Insurance policies. Additionally, Medical and Dependent Care Reimbursement Plans are provided for employees if they elect to participate each plan year. The plan document complies with recent IRS rulings and provides for a third party provider for claims administration. The provisions of the Plan are subject to revision due to a change in laws or due to pronouncements by the Internal Revenue Service (IRS) or other federal agencies. The IRS issued a new ruling which allows a rollover from one plan year to the next for Flexible Spending Accounts. Effective, January 1, of any plan year, the maximum amount that a participant may allocate to the Health Flexible Spending Account is $2,500 plus any unused funds from the prior coverage year as carried-forward into the next plan year. However, the maximum amount allowed for rollover is $500. Since the IRS issued the new ruling late last year, employers are allowed to implement the change for the 2014 plan year.

FUNDING

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No additional funding is required.

RECOMMENDATION The Board of Commissioners approve the attached amendment to the Cobb County Board of Commissioners Benefit Bank Plan document, effective January 1, 2014, and authorize the Chairman to execute the necessary documents.

ATTACHMENTSAmendment #2


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COBB COUNTY BOARD OF COMMISSIONERS

SUMMARY OF MATERIAL MODIFICATIONS AMENDMENT NUMBER # 2

Summary of Material Modifications Amendment Number # 2 Page 1 of 1

The Cobb County Board of Commissioners / Benefit Bank Plan (Plan) is hereby amended

effective January 1st, 2014 as follows:

Item 1: IV Benefits: 2. Health Flexible Spending Account (the following paragraph of this

section has been amended as follows)

The most that you can contribute to your Health Flexible Spending Account each Plan

Year is $2,500, plus any unused amounts from a prior Coverage Period as carried-forward into

the next Plan Year allocation, as permitted by Treasury regulations under TR 2013-71. However,

the maximum that can be carried forward to a later Coverage Period is $500. In order to be

reimbursed for a health care expense, you must submit to the Administrator an itemized bill from

the service provider. We will also provide you with a debit or credit card to use to pay for

medical expenses. The Administrator will provide you with further details. Amounts reimbursed

from the Plan may not be claimed as a deduction on your personal income tax return.

Reimbursement from the fund shall be paid at least once a month. Expenses under this Plan are

treated as being "incurred" when you are provided with the care that gives rise to the expenses,

not when you are formally billed or charged, or you pay for the medical care.

Item 2: V Benefit and Payments: 2. What happens if I don't spend all Plan contributions

during the Plan Year? (this section has been amended as follows)

Any monies left at the end of the Plan Year will be forfeited, excepting up to $500 of

Health Flexible Spending Account funds which may be carried over. Obviously, qualifying

expenses that you incur late in the Plan Year for which you seek reimbursement after the end of

such Plan Year will be paid first before any amount is forfeited. For the Health Flexible

Spending Account, you must submit claims no later than 90 days after the end of the Plan Year.

For the Dependent Care Flexible Spending Account, you must submit claims no later than 90

days after the end of the Plan Year. Because it is possible that you might forfeit amounts in the

Plan if you do not fully use the contributions that have been made, it is important that you decide

how much to place in each account carefully and conservatively. Remember, you must decide

which benefits you want to contribute to and how much to place in each account before the Plan

Year begins. You want to be as certain as you can that the amount you decide to place in each

account will be used up entirely.

Except as stated above, all Plan provisions remain the same.

This Amendment has been approved and adopted by the Plan. It supersedes and/ or changes any

previous Amendment(s) in regards to the Plan provisions specified in the Plan Document that

governs this Plan. After you review this Amendment, please place a copy of it with your

Summary Plan Description for future reference. This signed Amendment shall be attached to

and form a part of the Plan Document on the above stated Effective Date.

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PLAN DOCUMENT AMENDMENT NUMBER # 2

Plan Document Amendment Number # 2 Page 1 of 1

The Cobb County Board of Commissioners / Benefit Bank Plan (Plan) is hereby amended

effective January 1st, 2014 as follows:

Item 1: Article VI: Health Flexible Spending Account: 6.3 Forfeitures (this section has been

amended as follows)

Any amount in the Health Flexible Spending Account exceeding $500 as of the

end of any Plan Year (and after the processing of all claims for such Plan Year pursuant to

Section 6.7 hereof) shall be forfeited and credited to the benefit plan surplus. In such event, the

Participant shall have no further claim to such amount for any reason, subject to Section 8.2.

Item 2: Article VI: Health Flexible Spending Account: 6.4 Limitation on Allocation (this

section has been amended as follows)

Notwithstanding any provision contained in this Health Flexible Spending Account to the

contrary, the maximum amount that may be allocated to the Health Flexible Spending Account

by a Participant in or on account of any Plan Year is $2,500.00, plus any unused amounts from a

prior Coverage Period as carried-forward into the next Plan Year allocation, as permitted by

Treasury regulations under TR 2013-71. However, the maximum that can be carried forward to a

later Coverage Period is $500.

Except as stated above, all Plan provisions remain the same.

This amendment is hereby approved and adopted by the undersigned. It supersedes and/or

changes any previous amendment(s) in regards to the Plan provisions specified in this

amendment. This signed amendment shall be attached to and form a part of the Plan Document

on the above stated Effective Date.

Approved and Adopted By:

Signature Title

Printed Name Date Signed

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Cobb County Human Resources Tony Hagler, Director

100 Cherokee Street, Second Floor Marietta, Georgia 30090-9679 (770) 528-2564 / fax: (770) 528-2550


FROM: Tony Hagler, Director

This item has been electronically signed by:Tony Hagler, Director


PURPOSE To approve a revision to the 2015 Holiday Schedule to be observed by employees and libraries of Cobb County.

BACKGROUND The proposed 2015 Holiday Schedule was approved during the meeting on August 26, 2014. A correction is needed due to an administrative error.

FUNDING N/A

RECOMMENDATION The Board of Commissioners approve a revision to the 2015 Holiday Schedule to be observed by employees and libraries of Cobb County.

ATTACHMENTSProposed 2015 Holiday Schedule (revised)

Comm. Dist.


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PROPOSED 2015 HOLIDAY SCHEDULE

New Years Thursday, January 1, 2015

Martin Luther King, Jr. Day Monday, January 19, 2015

Good Friday Friday, April 3, 2015

Memorial Day Monday, May 25, 2015

Independence Day Friday, July 3, 2015

Labor Day Monday, September 7, 2015

Thanksgiving Thursday, November 26, 2015

Friday, November 27, 2015

Christmas Thursday, December 24, 2015

Friday, December 25, 2015

PROPOSED 2015 HOLIDAY SCHEDULE

for PUBLIC LIBRARY SYSTEM

(Libraries close)

New Year’s Eve Wednesday, December 31, 2014 (close at 5pm)

New Years Thursday, January 1, 2015

Martin Luther King, Jr., Day Monday, January 19, 2015

Good Friday Friday, April 3, 2015

Memorial Day Monday, May 25, 2015

Independence Day Friday, July 3, 2015

Labor Day Monday, September 7, 2015

Thanksgiving Day Wednesday, November 25, 2015 (close at 5pm)

Thursday, November 26, 2015

Friday, November 27, 2015

Christmas Thursday, December 24, 2015 (close at 5pm)

Friday, December 25, 2015

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Cobb County Finance Department Jim Pehrson, CPA, Director/Comptroller

100 Cherokee Street, Suite 400 450 Marietta, Georgia 30090-9610 (770) 528-1503 / fax: (770) 528-1501


FROM: James Pehrson, CPA, Director/Comptroller

This item has been electronically signed by:James Pehrson, CPA, Director/Comptroller


PURPOSE To authorize the correction of typographical errors contained in the FY 2015 Recommended & FY 2016 Proposed Budget document which was approved by the Board of Commissioners on August 26, 2014.

BACKGROUND On August 26, 2014, the Board of Commissioners adopted the FY 2015 Budget as recommended, and also approved the FY 2015-2016 Biennial Budget. Within the Biennial Budget document provided at adoption, in the ‘On the Job-Position and Benefits’ section are a few typographical errors that are being corrected as per the attachments. The corrections can be found on page 17 in the ‘Personnel Improvements’ under the ‘Additions’ section, on page 21 in the ‘Reallocations’ section and on page 26 in the narrative of the ‘Retirement Plan Adjustment’. These corrections do not change the budgets for retirement, for personnel positions or for any appropriated departments or funds. These corrections are solely intended to correct the pay grades stated and clarify the narrative explanation of the one change in the employee retirement contribution. In the ‘Personnel Improvements’ sections ‘Additions’ and ‘Reallocations’ on pages 17 and 21, the corrected grades are reflected on the attachments provided. In the page 26 narrative of the ‘Retirement Plan Adjustment, the Traditional Plan participant (employee) contribution rate of 6.50%in FY 2014 is increased to 6.75% in FY 2015, effective with the pay period starting on February 1, 2015. The FY 2015 Hybrid Plan participant (employee) contribution rate of 3.0% remains unchanged from FY 2014.

FUNDING N/A

Comm. Dist.

All


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RECOMMENDATION The Board of Commissioners authorize the correction of typographical errors in the FY 2015 Recommended & FY 2016 Proposed Budget document which was approved by the Board of Commissioners on August 26, 2014, specifically pages 17, 21 and 26, and as depicted in the attachments.

ATTACHMENTSRevised On The Job


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On The Job Positions and Benefits

8/26/14 17

The Personal Services component of the budget consists of employee salaries and benefits. The largest portion of the Personal Services budget is made up of employee salaries. Salary accounts include regular salaries for full-time employees, part-time salaries and overtime salaries for hours exceeding the Fair Labor Standards Act (FLSA) thresholds. PERSONNEL IMPROVEMENTS

The following is a list of Additions, Deletions, Reclassifications, and Reallocations to Personal Services for FY 2015. ADDITIONS: The following new positions are included in the FY 2015 budget effective October 1, 2014: Community Development (1) Code Enforcement Officer, grade 47 (4) Construction Inspector, grade 49

County Attorney’s Office

(1) Senior Associate County Attorney, grade 63

County Clerk’s Office (1) Part-Time Administrative Assistant, grade 7P

District Attorney’s Office

(2) Legal Administrative Specialist, grade 46 (1) Criminal Investigator, Legislative (1) Assistant District Attorney, Legislative (State Paid)

Department of Transportation

(1) Signs & Markings Technician, grade 43 (1) Sign Fabrication Technician, grade 45 (1) Traffic Engineering Technician, grade 47 (1) Equipment Operator III, grade 44 (1) Warehouse Worker II, grade 43 (1) Traffic Control Center Coordinator, grade 55 (SPLOST)

Finance

(1) Contract Management Coordinator, grade 53

Human Resources (1) Human Resources Coordinator, grade 51

Information Services

(1) Business Analyst, grade 59 (with all associated salary and fringe allocated to DOT) (1) Programmer/Analyst II, grade 54 58 (with all associated salary and fringe allocated to E911) (1) Programmer/Analyst II, grade 54 58 (with all associated salary and fringe allocated to Fire)

P.A.R.K.S.

(1) Recreation Program Coordinator, grade 52 (1) Maintenance Technician III, grade 48 (2) Part-Time Recreation Leader, grade 8P 2P (2) Part-Time Maintenance Worker II, grade 5P

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8/26/14 21

REALLOCATIONS: Periodically, departmental position allocations are reviewed for transfer opportunities to maximize human resources or to increase the efficiency levels in Cobb County’s workforce. The following positions currently within the Economic Development Division of the County Manager’s Office, along with the associated salary and fringe budgets will be reallocated to the Finance Department, effective October 1, 2014: Economic Development Division Manager, grade 59 #6158-001 Grants Development Specialist, grade 55 #3901-001 Administrative Specialist III, grade 44 47 #1007-121

The following position currently within the Economic Development Division of the County Manager’s Office, along with the associated salary and fringe budgets will be reallocated to Community Development, effective October 1, 2014: Economic Development Coordinator, grade 53 #2075-001

The following positions currently within the Senior Services General Fund, along with the associated salary and fringe budgets will be reallocated to the Senior Services Grant Fund, effective October 1, 2014: Administrative Specialist I, grade 41 #1005-041 Dispatch Operator, grade 42 #1185-009 Senior Services Case Manager, grade 48 #2055-002 Senior Services Case Manager, grade 48 #2055-005 Senior Services Case Manager, grade 48 #2055-003 Senior Services Case Manager, grade 48 #2055-001 Senior Services Program Coordinator, grade 52 #2050-005 Senior Services Program Coordinator, grade 52 #2050-014 Senior Services Program Coordinator, grade 52 #2050-008 Senior Services Program Coordinator, grade 52 #2050-006 Senior Services Program Coordinator, grade 52 #2050-011 Senior Services Program Coordinator, grade 52 #2050-098 Senior Services Program Leader, grade 45 #2902-002 Senior Services Program Leader, grade 45 #2902-020 Senior Services Program Leader, grade 45 #2902-010 Senior Services Program Leader, grade 45 #2902-009 Senior Services Program Leader, grade 45 #2902-006 Senior Services Program Specialist, grade 47 #2900-004 Part-Time Assistant, grade 2P #8105-065 Part-Time Clerk, grade 1P #8100-008 Part-Time Clerk, grade 1P #8100-123 Part-Time Dispatch Operator, grade 4P #8129-002 Part-Time Driver, grade 4P #8402-001 Part-Time Driver, grade 4P #8402-002 Part-Time Driver, grade 4P #8402-003 Part-Time Driver, grade 4P #8402-004 Part-Time Driver, grade 4P #8402-005 Part-Time Driver, grade 4P #8402-006 Part-Time Driver, grade 4P #8402-007 Part-Time Driver, grade 4P #8402-008 Part-Time Driver, grade 4P #8402-009 Part-Time Driver, grade 4P #8402-010

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8/26/14 26

Bi-Weekly Premiums for the Kaiser-Permanente HMO Plan

Effective 10/03/14 paydate Effective 01/09/15 paydate

Employee County Employee County

Single $13.65 $183.64 $15.15 $203.84

Single + Spouse $59.19 $335.37 $65.70 $372.26

Single + Child/ren $56.23 $318.60 $62.42 $353.65

Family $82.86 $469.51 $91.97 $521.16

Bi-Weekly Premiums for the Dental Plan - There will be no increase in the employee contribution rates or the County funding for 2015.

Effective 10/03/14 paydate Effective 01/09/15 paydate

Employee County Employee County

Single $0.00 $15.50 $0.00 $15.50

Family $23.15 $15.50 $23.15 $15.50

COBRA benefits will be administered based upon the following monthly premiums:

October 2014 – December 2014

PPO CDHP HMO Kaiser Dental

Single $725.52 $618.93 $556.52 $401.88 $34.26

Single + Spouse $1,451.05 $1,237.84 $1,113.06 $803.73 n/a

Single + Child/ren $1,378.51 $1,175.95 $1,057.40 $763.56 n/a

Family $2,031.50 $1,732.97 $1,558.27 $1,125.20 $85.43

January 2015 – September 2015

PPO CDHP HMO Kaiser Dental

Single $683.79 $558.52 $558.00 $448.12 $34.26

Single + Spouse $1,367.60 $1,117.01 $1,116.01 $896.20 n/a

Single + Child/ren $1,299.24 $1,061.17 $1,060.21 $851.38 n/a

Family $1,914.67 $1,563.81 $1,562.41 $1,254.65 $85.43

RETIREMENT PLAN ADJUSTMENT

In FY 2014, the County reduced the employee contribution to the defined benefit component from 5% to 3% for those employees enrolled in the Hybrid Plan. For the FY 2015 budget, the employer employee contribution rate for the retirement plan for both the Traditional Plan participants and the Hybrid Plan participants will be set at 6.75% per the actuarial calculation effective February 1, 2015. The County is also working with our deferred compensation administrator, ICMA RC, and will continue in FY 2015 to increase training and educational opportunities for employees regarding planning for retirement. Additionally through this partnership the County will implement several campaigns to increase employee awareness regarding planning for retirement and to encourage employees to begin contributing to or increasing their contributions to deferred compensation so they will be better prepared.

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Cobb County Finance Department Jim Pehrson, CPA, Director/Comptroller

100 Cherokee Street, Suite 400 450 Marietta, Georgia 30090-9610 (770) 528-1503 / fax: (770) 528-1501


FROM: James Pehrson, CPA, Director/Comptroller

This item has been electronically signed by:James Pehrson, CPA, Director/Comptroller


PURPOSE To adopt a resolution adopting all budget amendments set forth in agenda items on this date.

BACKGROUND Georgia Law, O.C.G.A. §36-81-3 (b), requires each unit of local government to operate under an annual balanced budget adopted by ordinance or resolution. Cobb County Code 2-49 provides for revisions to the adopted budget during the year only by formal action of the commission in a regular meeting. In an official opinion date February 24, 1999, the Attorney General of the State of Georgia concluded that all amendments to the budgets of local governments must be adopted by ordinance or resolution at each meeting when the amendments are approved by the Board of Commissioners.

FUNDING N/A

RECOMMENDATION The Board of Commissioners adopt a resolution adopting all budget amendments set forth in agenda items on this date.

ATTACHMENTSResolution

Comm. Dist.

ALL


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Resolution


RESOLUTION

ADOPTING ALL BUDGET AMENDMENTS SET FORTH IN AGENDA ITEMS ON THIS DATE

WHEREAS, Georgia Law, O.C.G.A. § 36-81-3 (b), requires each unit of government to operate under an annual balanced budget adopted by ordinance or resolution; and WHEREAS, Cobb County Code 2-49 provides for revisions to the adopted budget during the year only by formal action of the commission in a regular meeting; and WHEREAS, in official opinion date February 24, 1999, the Attorney General of the State of Georgia concluded that all amendments to the budgets of local government must be adopted by ordinance or resolution; NOW, THEREFORE, BE IT RESOLVED the Cobb County Board of Commissioners does hereby adopt all such budget amendments as are set forth in agenda items which are adopted by the Board of Commissioners without change this date, as well as other such budget amendments as shall be specifically detailed in motions adopted by the Board of Commissions this date. This 9th of September 2014

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Cobb County County Clerk's Office Candace W. Ellison, CCC, County Clerk



FROM: Candace Ellison, County Clerk

This item has been electronically signed by:Candace Ellison, County Clerk


PURPOSE To approve the minutes of the following meetings: August 25, 2014 - Special Called Meeting/Agenda Work Session August 26, 2014 - Special Called Meeting/Work Session August 26, 2014 - Regular Meeting of the Board

ATTACHMENTSAgenda Work Session Minutes

BOC Work Session

Regular Meeting Minutes

Comm. Dist.

All


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MINUTES OF SPECIAL CALLED MEETING/AGENDA WORK SESSION


AUGUST 25, 2014

9:00 A.M.

Upon notice duly advertised, the Cobb County Board of Commissioners attended

a Special Called Meeting/Agenda Work Session on Monday, August 25, 2014 which

began at 9:00 a.m. in the 3rd

floor conference room, 100 Cherokee Street, Marietta,

Georgia, for the purpose of receiving information and participating in discussion

regarding the Board’s August 26, 2014 agenda. Present and comprising a quorum of the

Board were:

Commissioner JoAnn Birrell

Commissioner Lisa Cupid

Commissioner Helen Goreham

Commissioner Bob Ott

Not Present: Chairman Tim Lee

No official action was taken by the Board.

ADJOURNMENT

The discussion concluded at 9:08 a.m.

_____________________________________

Candace W. Ellison, CCC

County Clerk

Cobb County Board of Commissioners

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MINUTES OF SPECIAL CALLED MEETING/WORK SESSION


AUGUST 26, 2014

1:30 P.M.

The Special Called Meeting/Work Session of the Cobb County Board of

Commissioners was held on Tuesday, August 26, 2014 at 1:30 p.m. in the second floor

public meeting room in the Cobb County Building, 100 Cherokee Street, Marietta,

Georgia. Present and comprising a quorum of the Board were:

Chairman Tim Lee

Commissioner JoAnn Birrell

Commissioner Lisa Cupid

Commissioner Helen Goreham

Commissioner Bob Ott

1. CALL TO ORDER – CHAIRMAN LEE

Chairman Lee called the meeting to order at 1:32 p.m.

2. FINANCE

2A. CONDUCT OF PUBLIC HEARING ON THE PROPOSED FY2015

BUDGET - FINANCE

Mr. Jim Pehrson, Finance Director/Comptroller, reviewed a PowerPoint

presentation regarding the proposed FY2015 budget.

Chairman Lee opened the Public Hearing and asked those persons wishing

to speak to come forward. The following addressed the Board:

Mr. Tom Cheek

Mr. Eric Jacobsen

There being no further public speakers, the Public Hearing was closed.

The FY2015 budget is scheduled for adoption at the Board’s regular meeting on

August 26, 2014 at 7:00 p.m.

A copy of the information presented is attached and made a part of these

minutes.

No official action was taken by the Board.

ADJOURNMENT

The meeting was adjourned at 1:52 p.m.

________________________________________

Candace W. Ellison

County Clerk


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MINUTES OF REGULAR MEETING


AUGUST 26, 2014

7:00 P.M.

The Regular Meeting of the Cobb County Board of Commissioners was held on Tuesday, August 26, 2014 at 7:00 p.m. in the second floor public meeting room in the Cobb County Building, Marietta, Georgia. Present and comprising a quorum of the Board were:

Chairman Tim Lee Commissioner JoAnn Birrell Commissioner Lisa Cupid Commissioner Helen Goreham Commissioner Bob Ott

1. CALL TO ORDER – CHAIRMAN LEE Chairman Lee called the meeting to order at 7:02 p.m.

2. PRESENTATION OF CERTIFICATE OF ACHIEVEMENT TO ROBERT

JOSEPH BABICH, II FOR ATTAINING THE HONORED RANK OF

EAGLE SCOUT

Commissioner Goreham presented a certificate of achievement to Robert Joseph Babich, II for attaining the honored rank of Eagle Scout.

3. PRESENTATION OF CERTIFICATE OF ACHIEVEMENT TO SAMUEL

SOLOMON YUEN FOR ATTAINING THE HONORED RANK OF

EAGLE SCOUT

Commissioner Birrell presented a certificate of achievement to Samuel Solomon Yuen for attaining the honored rank of Eagle Scout.

4. PRESENTATION OF PROCLAMATION TO THE E-911

COMMUNICATIONS DEPARTMENT IN RECOGNITION OF

RECEIVING THE ACCREDITATION WITH EXCELLENCE AWARD

Commissioner Birrell presented the following proclamation to representatives of Public Safety, in recognition of our E-911 Communications Department receiving the Accreditation With Excellence Award:

WHEREAS The Cobb County Department of Public Safety’s E-911 Communications Department is comprised of 127 employees dedicated to providing an effective channel of communication between the community and Cobb County first responders. Department staff is committed to attaining the highest national standards of excellence in an effort to best protect life and property; and

WHEREAS The Commission on Accreditation for Law Enforcement Agencies,

Inc. (CALEA) was created in 1979 as a credentialing agency through cooperative efforts of law enforcement executive associations. CALEA sets the gold standard and provides benchmarks for agencies to promote the highest delivery level of public safety services; and

WHEREAS In July 2002, the Cobb E-911 Communications Department was

the first agency in the state of Georgia to receive CALEA Accreditation, and since has successfully completed the accreditation process five times, most recently on July 27; and

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AUGUST 26, 2014

PAGE 2 4. PRESENTATION OF PROCLAMATION TO THE E-911

COMMUNICATIONS DEPARTMENT IN RECOGNITION OF

RECEIVING THE ACCREDITATION WITH EXCELLENCE AWARD

(CONT.)

WHEREAS As a result of extensive preparation combined with the continued

commitment to exceeding recognized national standards of excellence, the Cobb E-911 Communications Department was selected by the Commissioners of CALEA to receive the Accreditation with Excellence Award; now

THEREFORE We, the Cobb County Board of Commissioners, do hereby

recognize and honor the Cobb County Department of Public Safety’s E-911 Communications Department. Receiving the Accreditation with Excellence Award is a testament to all the dedicated employees who are committed to excellence and professionalism in service delivery to the community.

This the 26th day of August, 2014.

5. PRESENTATION OF CERTIFICATE OF RECOGNITION TO DONYAH

WEATHERSPOON FOR HER OUTSTANDING SERVICE TO THE

RESIDENTS OF PEACHSTONE SENIOR LIVING FACILITY

Commissioner Cupid presented a certificate of recognition to Donyah Weatherspoon for her outstanding service to the residents of Peachstone Senior Living Facility.

6. PRESENTATION OF PROCLAMATION TO THE CLARKDALE PARK

ALL-STARS FOR WINNING THE STATE CAL RIPKIN TOURNAMENT

Commissioner Cupid presented the following proclamation to representatives of the Clarkdale Park All-Stars, in recognition of winning the state Cal Ripkin tournament. WHEREAS The Clarkdale Park All-Star 10-U baseball team, the Southwest

Sox, recently won the state Cal Ripkin Tournament hosted at Clarkdale Park. The team is advancing to represent Cobb County and the state of Georgia at the Southeast Regional Tournament in Matthews, N.C.; and

WHEREAS The team has played excellently throughout the season, with a

stellar record of 36-6. This includes four exciting tournament wins; and

WHEREAS Even as the boys spend time practicing and becoming better

baseball players, the team’s number one focus is on being exemplary students. The team, parents and coaches emphasize “books before ball” and strongly encourages the boys with their schoolwork throughout the academic year; and

WHEREAS The Southwest Sox championship team consists of 11 talented

boys and four committed coaches. All of the parents, coaches and families are very supportive of the team; now


congratulate the Southwest Sox on all your academic and athletic success thus far. The players, coaches and parents are commended for their commitment and dedication. We are proud to have you represent Cobb County and wish you the best in future tournaments and endeavors.

This the 26th of August, 2014.

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AUGUST 26, 2014

PAGE 3

7. PRESENTATION OF PROCLAMATION TO THE WALTON HIGH

SCHOOL MARCHING BAND FOR BEING SELECTED TO MARCH IN

THE 126TH

TOURNAMENT OF ROSES PARADE

Commissioner Ott presented the following proclamation to representatives of the Walton High School Marching Band in recognition of being selected to march in the 126th Tournament of Roses Parade: WHEREAS The Walton High School Marching Raider Band was recently

invited to march in the 126th Tournament of Roses Parade in Pasadena, California. On January 1, 2015, the Marching Raider Band will make the historic five-mile journey down Colorado Boulevard as one of only 20 bands and the only band from Georgia; and

WHEREAS Walton High School band members have earned consistent

superior ratings in competitions for more than a quarter-century. The Walton band has been a finalist numerous times at Bands of America regional competitions in St. Louis, Tampa and Atlanta. In 2006 and 2012, the band was a semi-finalist at the Bands of America Grand National Championships in Indianapolis. In 2010, the Walton band was selected to receive the prestigious Sudler Shield Award by the John Phillip Sousa Foundation; and

WHEREAS The band, under the direction of Michael Back and Assistant Band Director Jeffery H. Pollock, numbers 285 students and consists of a marching band, four concert bands, two jazz bands, a full orchestra and winter guard; and

WHEREAS The Walton band has a tradition of high-profile excellence,

previously participating in the 1996 Philadelphia Thanksgiving Parade, the 1998 Macy’s Thanksgiving Parade, the 2001 Outback Bowl Parade and halftime show, the 2003 and 2010 Tournament of Roses Parade, and the 2005 and 2011 Waikiki Holiday Parade; and

WHEREAS Cobb County salutes and applauds the students, parents and

teachers of Walton High School for their hard work, commitment and dedication; now

THEREFORE We, the Cobb County Board of Commissioners, on behalf of the

residents of Cobb, do hereby honor the Walton High School Marching Raider Band and recognize with pride your invitation to represent our community and Georgia in the 126th Annual Tournament of Roses Parade.

This, the 26th day of August 2014.

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AUGUST 26, 2014

PAGE 4

8. PRESENTATION OF PROCLAMATION TO THE CONSTITUTION DAY

COMMITTEE DESIGNATING SEPTEMBER 17, 2014 AS

CONSTITUTION DAY IN COBB COUNTY

Chairman Lee presented the following proclamation to representatives of the Constitution Day Committee, in recognition of their work and dedication to the United States Constitution and the students of our great county: WHEREAS Constitution Day was established to encourage communities to

conduct ceremonies and programs that bring together community members to reflect on the importance of active citizenship; recognize the enduring strength of our Constitution; and reaffirm our commitment to the rights and obligations of citizenship in this great Nation, and

WHEREAS Our Constitution was signed on September 17, 1787, and after an

extended period of national conversation and with the promise of a bill of rights, it became the supreme law of the land. Constitution Day is celebrated on September 17, the anniversary of the day the framers signed the document. Constitution Day, along with Independence Day and Presidents' Day, is an important part of the cultural heritage of the United States of America, because it recognizes the value of the American experiment, and the success of a nation of free people whose rights and liberties are protected by a written Constitution; and

WHEREAS The two allowances of the Constitution Day law were that the head

of every federal agency provide each employee with educational materials concerning the Constitution every September 17th and that each educational institution, which receives Federal funds, should also hold an educational program for students every year; and

WHEREAS Georgia fifth grade students, in their formal study of United States

history, study the concepts, rights, and ideals outlined by the United States Constitution. The Cobb County and City of Marietta school teachers require materials and tools to assist with the instruction of this 225 year document that has served as the supreme law of the United States of America; and

WHEREAS The Constitution Day Committee, headed by Barbara Hickey and

comprised of concerned citizens from the business community, elected officials, and the Cobb County Republican Women’s Club, are committed to ensuring that over 8,000 fifth graders in Cobb County and Marietta City Schools each have an individual copy of the United States Constitution and have raised the significant funds to ensure this goal, now


recognize September 17, 2014 as United States Constitution Day and commend the efforts of the Constitution Day Committee for their work and dedication to the United States Constitution and the students of our great county. This, the 26th day of August, 2014.

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AUGUST 26, 2014

PAGE 5

9. PRESENTATION OF UPDATE REGARDING THE BRAVES STADIUM

PROJECT

Mr. David Hankerson, County Manager, provided an update on the Braves Stadium Project.

10. CONDUCT OF PUBLIC HEARING REGARDING THE NORTHWEST

COBB LAND VULNERABILITY ANALYSIS – COMMUNITY

DEVELOPMENT

Mr. Dana Johnson, Deputy Director of Community Development, provided information on the Northwest Cobb Land Vulnerability Analysis. Mr. Philip Westbrook, Planner III, provided additional information. Chairman Lee opened the Public Hearing and asked those persons wishing to speak to come forward. Mr. Craig Harfoot and Ms. Teresa Stendahl addressed the Board. There being no further public comment, the Public Hearing was closed. MOTION: Motion by Goreham, second by Lee, to approve the Northwest Cobb Land Vulnerability Analysis document, and authorize the addition of the policies and recommendations to the Cobb County Comprehensive Plan. VOTE: ADOPTED unanimously

11. PUBLIC COMMENT – RON SIFEN

Mr. Ron Sifen addressed the Board regarding transportation issues.

12. PUBLIC COMMENT – BILLY MULL

Mr. Billy Mull addressed the Board regarding public safety issues.

13. PUBLIC COMMENT – LAWRENCE KING

Mr. Lawrence King addressed the Board regarding Tab 5, Item 12.

14. PUBLIC COMMENT – BEN WILLIAMS

Mr. Ben Williams addressed the Board regarding his dissatisfaction with the way in which the Board has conducted Cobb County business.

15. PUBLIC COMMENT – RICHARD PELLEGRINO

Mr. Richard Pellegrino addressed the Board asking that Tab 5, Item 12 be tabled, and suggested that a citizens’ oversight committee be formed to oversee the stadium project.

16. PUBLIC COMMENT – CRAIG HARFOOT

Mr. Craig Harfoot addressed the Board regarding the stadium project.

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AUGUST 26, 2014

PAGE 6

17. CONSENT AGENDA

MOTION: Motion by Lee, second by Birrell, to approve the following items on the Consent Agenda, as revised, and with the exception of Item No. 12 (see item

17L of these minutes), which was removed from the Consent Agenda and was

heard as a regular item (see item 18A of these minutes) immediately following the

Consent vote, and authorize execution of the necessary documents by the appropriate County personnel

WATER SYSTEM AGENCY

Engineering

A. APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 1 TO THE

ENGINEERING AGREEMENT WITH RINDT-MCDUFF

ASSOCIATES, INC. FOR FY15 MAINTENANCE ZONE 4 WATER

MAIN REPLACEMENT DESIGN – WATER SYSTEM

To approve Supplemental Agreement No. 1 to the engineering agreement with Rindt-McDuff Associates, Inc., in the amount of $50,425.00, for FY15 Maintenance Zone 4 Water Main Replacement Design, Program No. W2274; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents. Funding is available in the Water System’s CIP Budget as follows: Increase Encumbrance: GAE 500 510021114407 510-500-5754-8225 W2274-E $50,425.00 Transfer from: Unidentified New & Replacement Sewer Lines Preliminary Estimates 510-500-5755-8005 S2503-Z $50,425.00 Transfer to: FY15 Maintenance Zone 4 Water Main Replacement Design Engineering-Design Fee 510-500-5754-8225 W2274-E $50,425.00

B. APPROVAL OF WORK ORDER UNDER THE FY12-FY13 UNIT

PRICE CONTRACT WITH D & H CONSTRUCTION COMPANY,

INC. FOR WATER MAIN REPLACEMENT FOR U. S. HIGHWAY

41 – RIVERWOOD PARKWAY TO PACES MILL ROAD - WATER

SYSTEM

To approve a work order under the FY12-FY13 Unit Price Contract for Water, Sewer, and Miscellaneous Services with D & H Construction Company, in the amount of $369,364.09, for Water Main Replacement for U. S. Highway 41 – Riverwood Parkway to Paces Mill Road, Program No. W2290; authorize the corresponding budget transactions; and further

authorize the Chairman to execute the necessary documents. Funding: Funding is available in the Water System’s CIP Budget as follows: Transfer from: Unidentified New/Replacement Water Mains Preliminary Estimates 510-500-5754-8005 W1503-Z $378,904.09

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AUGUST 26, 2014

PAGE 7

17. CONSENT AGENDA (CONT.)

WATER SYSTEM AGENCY (CONT.)

Engineering (cont.)

B. APPROVAL OF WORK ORDER UNDER THE FY12-FY13 UNIT

PRICE CONTRACT WITH D & H CONSTRUCTION COMPANY,

INC. FOR WATER MAIN REPLACEMENT FOR U. S. HIGHWAY

41 – RIVERWOOD PARKWAY TO PACES MILL ROAD - WATER

SYSTEM (CONT.)

Transfer to: WMR for U.S. 41 Highway – Riverwood Parkway to Paces Mill Road Construction 510-500-5754-8260 W2290-C $369,364.09 Interest Expense on Retainage 510-500-5754-6613 W2290-A $ 1,850.00 Materials and Supplies 510-500-5754-8265 W2290-M $ 300.00 Contingency 510-500-5754-8810 W2290-T $ 7,390.00

Total $378,904.09

Stormwater

C. APPROVAL OF JOINT FUNDING AGREEMENT WITH THE

UNITED STATES DEPARTMENT OF THE INTERIOR

GEOLOGICAL SURVEY FOR CONTINUED OPERATION AND

MAINTENANCE OF FOURTEEN STREAMFLOW MONITORING

GAUGES - WATER SYSTEM

To approve a Joint Funding Agreement with the United States Department of the Interior Geological Survey, in an amount not to exceed $190,400.00, for continued operation and maintenance of fourteen streamflow monitoring gauges, Program No. SW809; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents. Funding: Funds are available in the Water System's Stormwater Repair & Restoration for Fund 510, Unit 5758, Program No. SW809, along with the following increase in Revenue and Expense Appropriations: Transfer from: Stormwater Repair & Restoration Drainage Contract R&M Service 510-500-5758-6496 SW9999-Z $176,800.00 Transfer to: USGS Stream Gauges Professional Services- Land Improvements 510-500-5758-8032 SW809-E $176,800.00 Increase Revenue Appropriations Developer Contributions 510-500-5758-4918 A5750-A $ 13,600.00

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AUGUST 26, 2014

PAGE 8


WATER SYSTEM AGENCY (CONT.)

Stormwater (cont.)

C. APPROVAL OF JOINT FUNDING AGREEMENT WITH THE

UNITED STATES DEPARTMENT OF THE INTERIOR

GEOLOGICAL SURVEY FOR CONTINUED OPERATION AND

MAINTENANCE OF FOURTEEN STREAMFLOW MONITORING

GAUGES - WATER SYSTEM (CONT.) Increase Expense Appropriations Professional Services- Land Improvements 510-500-5758-8032 SW809-E $ 13,600.00 Total to be Encumbered: $190,400.00

TRANSPORTATION AGENCY

Administration

D. AUTHORIZATION TO ADVERTISE AND CONDUCT A PUBLIC

HEARING FOR THE PROPOSED CLOSURE AND

ABANDONMENT OF A PORTION OF PEACH LANE –

TRANSPORTATION

To authorize the advertisement and conduct of a public hearing for the proposed closure and abandonment of a portion of Peach Lane, located in Land Lot 748 of the 17th District, 2nd Section, Cobb County, Georgia.

E. DETERMINATION THAT CIRCUMSTANCES ARE SUCH THAT

IT IS NECESSARY TO PROCEED WITH CONDEMNATION

PROCEEDINGS BY DECLARATION OF TAKING UNDER

O.C.G.A. 32-3-4, ET SEQ. ON ONE PARCEL ON WINDY HILL

ROAD (WEST) – TRANSPORTATION

To determine that circumstances are such that it is necessary to proceed with condemnation proceedings by Declaration of Taking under O.C.G.A. §32-3-4, et seq.; authorize the commencement of condemnation proceedings on one parcel on Windy Hill Road (West), Project No. E4030; adopt a Resolution and Order as approved by the County Attorney's Office; and further authorize the Chairman to execute the necessary documents. Parcel No. 102A South Cobb Holdings, LLC 481.89 sq. ft. fee simple right-of-way 2451 Cumberland Pkwy., SE 10,376.85 sq. ft. perm. drainage easement Suite 3511 479.16 sq. ft. temp. driveway easement Atlanta, GA 30339

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TRANSPORTATION AGENCY (CONT.)

Administration (cont.)

F. AUTHORIZATION TO AMEND PREVIOUSLY ADOPTED

ACTIONS REGARDING CONDEMNATION PROCEEDINGS ON

TWO PARCELS ON WINDY HILL ROAD (WEST) –

TRANSPORTATION

To amend previously adopted actions regarding condemnation proceedings on two parcels on Windy Hill Road (West), Project No. E4030, by changing the previously required driveway easement for Parcel 12 to a required temporary construction easement of the same area; and by increasing the area of required right-of-way acquisition, changing the required permanent wall easement to a temporary wall easement of reduced area, reducing the required temporary construction easement, and increasing the temporary driveway easement for Parcel 101; adopt a Resolution and Order for each parcel as approved by the County Attorney's Office; and authorize the Chairman to execute the necessary documents. Parcel No. 12 Dillard Worthington Corp. 1,087.12 sq. ft. fee simple right-of-way 173 Mystic Place 1,345.94 sq. ft. temp. const. easement Atlanta, GA 30342 Parcel No. 101 ZM Corporation, Inc. 1,833.82 sq. ft. fee simple right-of-way 2810 Long Grove Ct. 914.44 sq. ft. temp. wall easement Marietta, GA 30062 314.57 sq. ft. temp. const. easement 904.40 sq. ft. temp. driveway easement

G. DETERMINATION THAT CIRCUMSTANCES ARE SUCH THAT



O.C.G.A. 32-3-4, ET SEQ. ON ONE PARCEL ON FLOYD ROAD –

TRANSPORTATION

To determine that circumstances are such that it is necessary to proceed with condemnation proceedings by Declaration of Taking under O.C.G.A. §32-3-4, et seq.; authorize the commencement of condemnation proceedings on one parcel on Floyd Road, Project No. E6010; adopt a Resolution and Order as approved by the County Attorney's Office; and further authorize the Chairman to execute the necessary documents. Parcel No. 7 Sailors Stone, LLC 3,920.40 sq. ft. temp. driveway easement 5584 Mableton Pkwy. Mableton, GA 30126

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Administration (cont.)

H. DETERMINATION THAT CIRCUMSTANCES ARE SUCH THAT



O.C.G.A. 32-3-4, ET SEQ. ON FIVE PARCELS ON WALKER

DRIVE EXTENSION – TRANSPORTATION

To determine that circumstances are such that it is necessary to proceed with condemnation proceedings by Declaration of Taking under O.C.G.A. §32-3-4, et seq.; authorize the commencement of condemnation proceedings on five parcels on Walker Drive Extension, Project No. E6100; adopt a Resolution and Order for each parcel as approved by the County Attorney's Office; and further authorize the Chairman to execute the necessary documents. Parcel No. 5 George W. Jordan, Sr. & 1,379.17 sq. ft. fee simple right-of-way Patricia Dianne Jordan 2,299.53 sq. ft. temp. const. easement 1655 Brittain Road 1,455.34 sq. ft. temp. demo. easement Douglasville, GA 30134 Parcel No. 8 George Wayman Jordan & 2,815.38 sq. ft. fee simple right-of-way Patricia D. Jordan 40,235.41 sq. ft. perm. drainage easement 1655 Brittain Road Douglasville, GA 30134 Parcel No. 12 Venture Property 93.91 sq. ft. fee simple right-of-way Investments, LLC 1,919.34 sq. ft. perm. drainage easement 4843 Yeager Road Douglasville, GA 30135 Parcel No. 13 Catherine Nouse 0.784 acre total take 4491 Kinvarra Circle Mableton, GA 30126 Parcel No. 16 Kelly Construction 2,547.27 sq. ft. fee simple right-of-way Company, Inc. 1,400.33 sq. ft. perm. drainage easement 5350 Old Floyd Road 4,084.40 sq. ft. perm. const. easement Mableton, GA 30126 2,538.67 sq. ft. temp. const. easement

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Transit

I. APPROVAL OF CONTRACT WITH THE GEORGIA

DEPARTMENT OF HUMAN SERVICES FOR FY15 FEDERAL

TRANSIT ADMINISTRATION SECTION 5310 PROGRAM

FUNDING – TRANSPORTATION

To approve a contract with the Georgia Department of Human Services (DHS), in an amount not to exceed $91,458.00, for FY15 Federal Transit Administration (FTA) Section 5310 Program funding; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents. Funding: Appropriate receipt of FY15 Federal Transit Administration Section 5310 Program funding to the Transit Capital Projects Fund as follows: Increase Revenue: 202-050-4868-4868-4435 (FTA 5310-DHS Mobility) $91,458.00 Increase Expenditure: 202-050-4868-4868-6628 (Transit Fare Media) $91,458.00

J. APPROVAL OF MEMORANDUMS OF UNDERSTANDING FOR

FY15 FEDERAL TRANSIT ADMINISTRATION SECTION 5310

PROGRAM FUNDING – TRANSPORTATION

To approve Memorandums of Understanding with Right in the Community, Inc., in an amount not to exceed $15,608.00; the Cobb County Division of Family and Children Services (DFCS), in an amount not to exceed $25,000.00; Cobb-Douglas Community Services Board, Inc. (CSB), in an amount not to exceed $22,975.00; and Briggs & Associates, Inc., in an amount not to exceed $5,375.00; for FY15 Federal Transit Administration (FTA) Section 5310 Program funding; and authorize the Chairman to execute the necessary documents, as approved by the County Attorney’s Office.

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SUPPORT SERVICES AGENCY

Property Management

K. AUTHORIZATION TO DE-COMMIT AND TRANSFER FUNDS

FROM THE RESTORATION SERVICES PROJECT AT THE

WINDY HILL COMMUNITY CENTER AND RETURN TO THE

RISK MANAGEMENT CLAIMS FUND - PROPERTY

MANAGEMENT

To authorize the de-commitment and transfer of funds, in the amount of $16,194.45, from the restoration services project at the Windy Hill Community Center and return to the Risk Management Claims Fund; and further authorize the corresponding budget transactions. Funding: Transfer from: 380-450-4552-8005 (Windy Hill Restoration – Risk) $16,194.45 Transfer to: 710-055-8011-6605 (Risk Management Claims Fund) $16,194.45

COMMUNITY DEVELOPMENT AGENCY

Planning Division

L. WITHDRAWAL OF REQUEST FOR APPROVAL OF THE

RANKING OF THE THREE MOST QUALIFIED FIRMS TO

DEVELOP THE MARKETING AND BRANDING STRATEGY

FOR SOUTH COBB - PLANNING DIVISION

Consideration of the ranking of the three most qualified firms to develop the Marketing and Branding Strategy for South Cobb was withdrawn from the Consent Agenda, and was heard as a regular item immediately following the Consent vote. (See item 18A of these minutes).

M. APPROVAL OF AMENDMENTS TO THE INVENTORY OF

REDEVELOPMENT SITES AS CONTAINED IN THE COBB

COUNTY COMPREHENSIVE PLAN - PLANNING DIVISION

To approve amendments to the Inventory of Redevelopment Sites and incorporate updated redevelopment site map Appendix 20-C into the Cobb County Comprehensive Plan.

N. ADOPTION OF ANNEXATION RESPONSE PER HB489

INTERGOVERNMENTAL AGREEMENT AND HB2 REGARDING

A PROPOSED ANNEXATION OF 3.0 ACRES IN THE CITY OF

KENNESAW – PLANNING DIVISION

To adopt annexation response per HB489 Intergovernmental Agreement and HB2 regarding a proposed Annexation on 3.0 acres, Land Lot: 138, 20th District, Parcel 18, 2nd Section, known as 1435 Lockhart Drive in the City of Kennesaw. A copy of said response is attached and made a part of these minutes.

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COUNTY ATTORNEY

O. AUTHORIZATION TO SETTLE THE CLAIM OF NATHANIEL

MASHBURN – COUNTY ATTORNEY

To authorize settlement of claim of Nathaniel Mashburn pursuant to the direction and within the terms as discussed in Executive Session on August 25, 2014, and further authorize counsel to prepare and execute any necessary documents for the purpose of settling claim. Funding is available in account 710-055-8011-6608

ECONOMIC DEVELOPMENT

P. APPROVAL OF REQUEST FROM THE CITY OF SMYRNA

CONSENTING TO THE TERMS OF THE FIRST AMENDMENT

TO THE DEVELOPMENT AGREEMENT REGARDING THE

BELMONT HILLS REDEVELOPMENT PROJECT – ECONOMIC

DEVELOPMENT

To approve a request from the City of Smyrna consenting to the terms of the First Amendment to the Development Agreement; eliminate the deadline for the commencement of significant construction projects; establish 2013 as the new base year for the calculating the Tax Allocation Increment for the Belmont Hills Redevelopment Project; and authorize the County Manager to send a letter to the City with respect to these matters.

HUMAN RESOURCES

Q. APPROVAL OF 2015 HOLIDAY SCHEDULE TO BE OBSERVED

BY EMPLOYEES AND LIBRARIES OF COBB COUNTY –

HUMAN RESOURCES

To approve the 2015 Holiday Schedule to be observed by employees and libraries of Cobb County, a copy of which is attached and made a part of these minutes.

FINANCE

R. ADOPTION OF RESOLUTION ADOPTING ALL BUDGET

AMENDMENTS SET FORTH IN AGENDA ITEMS ON THIS

DATE – FINANCE

To adopt a resolution adopting all budget amendments set forth in agenda items on this date. A copy of said resolution is attached and made a part of these minutes.

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FINANCE (CONT.)

S. ADOPTION OF FIRST SUPPLEMENTAL APPROVAL

RESOLUTION PERTAINING TO THE COBB COUNTY

KENNESTONE HOSPITAL AUTHORITY REVENUE

ANTICIPATION CERTIFICATES, SERIES 2014 – FINANCE

To adopt the First Supplemental Approval Resolution supplementing the Original Approval Resolution (as so supplemented thereby, the "Approval Resolution") authorizing inter alia, (i) the issuance and sale of its Series 2014 Certificates in the original aggregate principal amount not to exceed $6,500,000.00 pursuant to the terms and conditions of the Approval Resolution, (ii) the acceptance of the lowest responsive bid for the purchase of the Series 2014 Certificates pursuant to the terms of, and within the parameters established by, the Approval Resolution, and thereby approving the final terms of the Certificates, including, without limitation, the original aggregate principal amount, the maturity dates, the interest rate on and principal amount of each maturity date, and the redemption terms, (iii) the execution and delivery of the acceptance of such winning bid, (iv) the preparation, execution, delivery, distribution and use of an Official Statement for the Series 2014 Certificates, (v) the preparation, execution and delivery of the other necessary or appropriate documents, (vi) the execution of the aforesaid documents by the Chairman and other County officials, and (vii) other matters related thereto. Funding: No allocation of funds is required. Issuance costs will be paid from Certificate proceeds and on-going administration costs will be budgeted.

SUPERIOR COURT

T. AUTHORIZATION FOR THE COBB COUNTY FAMILY LAW

WORKSHOP TO DONATE TO THE COBB JUSTICE

FOUNDATION

To authorize the Cobb County Family Law Workshop to donate $2,500.00 to the Cobb Justice Foundation. Funding: FY14 funding of $2,500 is available in Family Law Workshop funds to cover the expense of the donation.

COUNTY CLERK

U. APPROVAL OF MINUTES – COUNTY CLERK

To approve the minutes of the following meetings: August 11, 2014 – Special Called Meeting/Agenda Work Session August 12, 2014 – Regular Meeting of the Board August 19, 2014 – Special Called Meeting/Public Hearing on the FY2015

Budget

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V. APPROVAL OF THE DATES AND TIMES OF THE REGULAR

MEETINGS AND THE ZONING HEARINGS OF THE BOARD OF

COMMISSIONERS FOR THE CALENDAR YEAR 2015 –

COUNTY CLERK

To approve the dates and times of the Board's Regular Meetings and Zoning Hearings for the calendar year 2015. Regular meetings for the calendar year 2015 shall be held on the:

2nd Tuesday of each month at 9:00 a.m. 4th Tuesday of each month at 7:00 p.m., with the exception of the month of December, when the second meeting of the month shall be held on the third Thursday of the month, December 17, 2015 at 6:00 p.m.

Zoning hearings for the calendar year 2015 shall be on the:

2nd Tuesday of each month at 9:00 a.m., with the exception of the month of January when no zoning hearing will be held.

CONSENT VOTE: ADOPTED unanimously, with the exception of Consent Item

19 (item 17S of these minutes), which was a 4-1 vote, Commissioner Ott opposed

18. COMMUNITY DEVELOPMENT AGENCY

Planning Division

A. APPROVAL OF RANKING OF THE THREE MOST QUALIFIED

FIRMS FOR DEVELOPMENT OF THE MARKETING AND

BRANDING STRATEGY FOR SOUTH COBB – PLANNING

DIVISION

MOTION: Motion by Cupid, second by Ott, to approve the ranking of the three most qualified firms for development of the Marketing and Branding Strategy for South Cobb, in partnership with the South Cobb Redevelopment Authority, and authorize negotiations for final scope of services and fee beginning with the top ranked firm, SLANT MEDIA, LLC, utilizing Selection Process 2 (Competitive Proposals).

VOTE: ADOPTED unanimously

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19. TRANSPORTATION AGENCY

Engineering

A. APPROVAL OF CONTRACT WITH AMERICAN

CONTRACTORS GRADING AND PAVING, INC. FOR

DRAINAGE SYSTEM REPAIRS ON BRETT CIRCLE –

TRANSPORTATION

MOTION: Motion by Goreham, second by Ott, to approve a contract with American Contractors Grading and Paving, Inc., in an amount not to exceed $56,355.02, for drainage system repairs on Brett Circle, Project No. E2370, MIS Contract No. 000813; authorize the corresponding budget transaction; and further authorize the Chairman to execute the necessary documents. Available in the 2011 SPLOST Transportation Improvements Program Fund with the following budget transfer: Transfer from: 345-050-E002-E255-8761-E2550-C (Preliminary Est.) $56,355.02 Transfer to: 345-050-E002-E237-8762-E2370-C (Turnkey Const.) $56,355.02 VOTE: ADOPTED unanimously

B. APPROVAL OF CONSTRUCTION AGREEMENT WITH

NORFOLK SOUTHERN RAILWAY COMPANY FOR

CONSTRUCTION ENGINEERING INSPECTION AND

FLAGGING SERVICES ON FLOYD ROAD – TRANSPORTATION

MOTION: Motion by Cupid, second by Birrell, to approve a Construction Agreement with Norfolk Southern Railway Company, in an amount not to exceed $41,873.00, for construction engineering inspection and flagging services on Floyd Road, Project No. E6010, MIS Contract No. 000816; authorize the corresponding budget transaction; and further

authorize the Chairman to execute the necessary documents, in a form substantially similar to that which was attached to the agenda item, and as approved by the County Attorney’s Office. Funding: Available in the 2011 SPLOST Transportation Improvements Program Fund with the following budget transfer: Transfer from: 345-050-E006-E601-8781-E6010-U (Preliminary Est.) $41,873.00 Transfer to: 345-050-E006-E601-8789-E6010-U (Utility - Railroad) $41,873.00 VOTE: ADOPTED unanimously

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19. TRANSPORTATION AGENCY (CONT.)

Engineering (cont.)

C. APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 1 ,

CHANGE ORDER NO. 1, AND CHANGE ORDER NO. 2 TO THE

CONTRACT WITH C. W. MATTHEWS CONTRACTING

COMPANY, INC. FOR CONSTRUCTION OF SKIP SPANN

CONNECTOR – TRANSPORTATION

MOTION: Motion by Goreham, second by Birrell, to approve Supplemental Agreement No. 1, in an amount not to exceed $138,414.39, Change Order No. 1, a savings of $238,628.79, and Change Order No. 2, a savings of $27,209.38, for a total net savings of $127,423.78 to the contract with C. W. Matthews Contracting Company, Inc., for construction of Skip Spann Connector, State P. I. No. 0010157, Cobb County Project No. E4010, MIS Contract No. 000740; and authorize the Chairman to execute the necessary documents. Funding: A net savings to the 2011 SPLOST Transportation Improvements Program Fund. Decrease GAE 345021114502: 345-050-E004-E401-8762-E4010-C (Turnkey Const.) $127,423.78 VOTE: ADOPTED unanimously

D. APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE

CONTRACT WITH INTEGRATED CONSTRUCTION AND

NOBILITY, INC. FOR CONSTRUCTION OF LUTHER WARD

ROAD SIDEWALK – TRANSPORTATION

MOTION: Motion by Goreham, second by Ott, to approve Change Order No. 1 (final) to the contract with Integrated Construction and Nobility, Inc., a savings to the project in the amount of $54,171.93, for construction of Luther Ward Road Sidewalk, Project No. E7190, MIS Contract No. 000660; authorize the corresponding budget transactions; and further

authorize the Chairman to execute the necessary documents. Funding: A savings to the 2011 SPLOST Transportation Improvements Program Fund. Decrease GAE 345092413401: 345-050-E007-E719-8762-E7190-C (Turnkey Const.) $ 52,608.69 A savings to the Water System’s SPLOST Projects-Relocate Lines Adopted CIP Budget with the following budget transfers: Decrease GAE 510092413401: 510-500-5756-8260-W4296-C (Construction) $ 1,563.24 Transfer from: Luther Ward Road Sidewalk Construction 510-500-5756-8260-W4296-C $ 1,563.24 Interest on Retainage 510-500-5756-6613-W4296-A $ 40.00 Meter Purchase Replacement

510-500-5756-8456-W4296-M $ 100.00 Contingency 510-500-5756-8810-W4296-T $ 176.00

Total: $ 1,879.24

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PAGE 18

19. TRANSPORTATION AGENCY (CONT.)

Engineering (cont.)

D. APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE

CONTRACT WITH INTEGRATED CONSTRUCTION AND

NOBILITY, INC. FOR CONSTRUCTION OF LUTHER WARD

ROAD SIDEWALK – TRANSPORTATION (CONT.)

Transfer to: SPLOST Projects-Relocate Lines Preliminary Estimates 510-500-5756-8005-W4069-Z $ 1,879.24 VOTE: ADOPTED unanimously

E. APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE

CONTRACT WITH ED CASTRO LANDSCAPE, INC. FOR

LANDSCAPING IMPROVEMENTS ON WINDY HILL

ROAD/MACLAND ROAD CONNECTOR, NOW KNOWN AS

WINDY HILL ROAD – TRANSPORTATION

MOTION: Motion by Cupid, second by Birrell, to approve Change Order No. 1 (final) to the contract with Ed Castro Landscape, Inc., a savings to the project in the amount of $16,140.00, for landscaping improvements on Windy Hill Road/Macland Road Connector, now known as Windy Hill Road, Project No. D4240, MIS Contract No. 000512; and authorize the Chairman to execute the necessary documents. Funding: A savings to the 2005 SPLOST Transportation Improvements Program Fund Decrease GAE 340110811401: 340-050-7504-D424-8762-D4240-C (Turnkey Const.) $16,140.00 VOTE: ADOPTED unanimously

19. SUPPORT SERVICES AGENCY

Property Management

A. AUTHORIZATION TO SELL CERTAIN REAL PROPERTY

LOCATED AT 47 WADDELL STREET TO INTERRA PROPERTY

GROUP, LLC - PROPERTY MANAGEMENT

MOTION: Motion by Lee, second by Goreham, to authorize the sale of certain county-owned property located at 47 Waddell Street, Marietta, Georgia, no longer required for County purposes, to Interra Property Group, LLC, through the brokerage firm of McWhirter Realty Partners, in the amount of $450,000.00, pursuant to the terms of the Purchase and Sale Agreement, and authorize the Chairman to execute the necessary documents. A copy of the Purchase and Sale Agreement is attached and made a part of these minutes. Funding will be received as follows: 010-120-0651-4945 (surplus property revenue) VOTE: ADOPTED unanimously

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AUGUST 26, 2014

PAGE 19

21. FINANCE

A. ADOPTION OF THE FY2015 BUDGET – FINANCE

MOTION: Motion by Lee, second by Goreham, to adopt the FY2015 budget, and authorize the Chairman to execute the necessary documents. A copy of the adopted budget resolution and approved FY2015 Recommended and FY2016 Proposed Budget document is on file in the Office of the County Clerk. VOTE: ADOPTED unanimously

NOTE: The adoption of the FY2015 budget includes, in part, the following:

• Additions, deletions, reclassifications, reallocations, and other changes to Personal Services:

o 63 new full-time positions and 6 part-time in the FY15/16 budget,

effective October 1, 2014 o Deletion of 1 full-time position and 3 part-time positions o Funding of 20 existing full-time positions that had been unfunded in

FY2014 o Reclassifications of 12 positions o Reallocation of positions within Economic Development to Finance and

Community Development and also within Senior Services from the General Fund to the Senior Services Grant Fund.

• Changes related to Health Benefit Programs:

o The health plan budget and Wellness Program funding for 2015 remains at the same relative level as 2014

o The renovation of the small fitness center located at 100 Cherokee Street into a larger fitness facility, to complement the new Employee Fitness Center opened in 2014 at Powder Springs station, as part of the ongoing wellness initiative

• Retirement Plan Adjustment:

o The employee contribution rate for the Traditional Plan participants has been set and will be effective as of February 1, 2015

• Workforce Studies:

o A classification and compensation study, as well as a workforce satisfaction study will be conducted by The Archer Company.

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AUGUST 26, 2014

PAGE 20 21. FINANCE (CONT.)

A. ADOPTION OF THE FY2015 BUDGET – FINANCE (CONT.)

• FY2015 funding:

o Operating and Capital budgets were approved at the funding levels below:

Operating Budgets

General Fund $ 340,788,261 Claims Fund $ 75,911,050 Community Service Block Grant (CSBG) $ 558,020 Debt Service $ 9,346,026 E911 $ 10,910,412 Fire $ 75,686,198 Hotel/Motel Tax $ 12,000,000 Law Library $ 605,122 Parking Decks $ 933,514 Street Light District $ 5,520,653 Golf Course $ 1,795,731 Solid Waste $ 1,020,677 Transit $ 19,652,226 Water $ 209,968,723 Capital Budgets 800 MHz Radio System $ 1,111,965 Capital Projects $ 4,362,711 Water (RE&I) $ 51,722,828 Water System Development Fee $ 20,657,310

• FY2015 Funding (cont.)

o Water System Transfer to General Fund in FY 2015 will be 7%. o Police Department’s personal services budget increased primarily due to

the addition of 40 officers in FY 2014 o Solid Waste Fund’s debt service remains at $0 because the FY 2015 debt

service expenses will be paid with the Solid Waste Fund’s Fund Balance. o General Fund Contingencies budget includes funding for the Employee

Performance Merit Pay up to 3%, Sick-Leave Buy-Back Program, Death Penalty Cases, Storm Debris Clean-up, and Undesignated Contingency

• Millage

o The General Fund tax digest has a projected 2.85% increase for FY2015 and the tax revenue assumes a millage rate of 7.32 mills for the General Fund in 2015.

22. PUBLIC COMMENT – MIKE BOYCE

Mr. Mike Boyce addressed the Board regarding a issues related to the stadium project.

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AUGUST 26, 2014

PAGE 21 23. REAPPOINTMENT – BILL HUDSON

MOTION: Motion by Ott, second by Birrell, to approve the reappointment of Dr. Bill Hudson to the Region 1 Mental Health, Developmental Disabilities and Addictive Diseases Planning Board, Post 11, for a three year term to expire August 31, 2017.

VOTE: ADOPTED unanimously

24. ANNOUNCEMENT OF APPOINTMENTS BY COMMISSIONER OTT

Commissioner Ott announced the following appointments, noting that they do not require a vote by the Board:

• Bill Beaudin has been appointed to the Cemetery Preservation Commission, for a term balance to expire December 31, 2016.

• Kevin R. Nicholas has been appointed to the Neighborhood Safety Commission, for the balance of a three year term to expire September 30, 2016. This appointment replaces Mr. Joe O’Connor.

25. ANNOUNCEMENT OF APPOINTMENT BY COMMISSIONER CUPID

Commissioner Cupid announced her appointment of Kenneth E. Jones to the One Percent Special Purpose Local Option Sales Tax Citizens’ Oversight Committee, for a term balance to expire December 31, 2016. This appointment replaces Antwyn Brown.

ADJOURNMENT

The meeting was adjourned at 9:07 p.m. ____________________________________________ Candace W. Ellison, CCC County Clerk Cobb County Board of Commissioners

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COBB COUNTY TRANSPORTATION AGENCY

REGULAR AGENDA COVER


ITEM NO.

Engineering

1 To approve Project No. D6040-TO#01 to the 2014 Master Task Order Contract with Pond & Company for engineering design of Bells Ferry Road, MIS Contract No. 000798.

2 To approve Project No. D7140-TO#01 to the 2014 Master Task Order Contract with RS&H, Inc., for engineering design of Log Cabin Drive Sidewalk, MIS Contract No. 000799.

3 To approve Supplemental Agreement No. 1 to Resurfacing Contract 2014-1 Countywide Major Thoroughfares (Local Maintenance and Improvement Grant) with Baldwin Paving Company, Inc., for construction of Floyd Road Sidewalk, Project No. D7240, MIS Contract No. 000756.

4 To approve Change Order No. 1 (final) to the contract with Lewallen Construction Company, Inc., for construction of Silver Comet Trail Pedestrian Bridges, Project No. E1160, MIS Contract No. 000031.

5 To adopt a resolution authorizing the submission of the Local Maintenance and Improvement Grant Program application for FY15 to the Georgia Department of Transportation for the resurfacing of County-maintained roads, Project No. E9150.

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PURPOSE To approve Project No. D6040-TO#01 to the 2014 Master Task Order Contract with Pond & Company for engineering design of Bells Ferry Road, MIS Contract No. 000798.

BACKGROUND

Bells Ferry Road is an approved roadway safety and operational improvements project in the 2005 SPLOST Transportation Improvements Program (TIP). The project consists of widening Bells Ferry Road from High Oaks Drive to approximately 300 feet north of Fern Valley Road, adding left and right turn lanes. A five-foot wide sidewalk will be constructed as needed to fill in gaps on the east and west sides of the road. At the intersection of Bells Ferry Road and Barrett Parkway/Piedmont Road, Bells Ferry Road will be widened to add northbound and southbound dual left turn lanes, as well as right turn lanes. New mast arms and signal equipment will be installed at the intersection to accommodate the proposed turning movements. On April 10, 2007, the Board of Commissioners approved a contract with CH2M Hill, Inc., for the design of intersection improvements on Bells Ferry Road along the corridor from the I-575 Interchange to Cobb Parkway/US41. On September 9, 2008, and September 10, 2013, the Board approved Supplemental Agreements No. 1 and No. 2, respectively, for the project. On August 25, 2009, the Board approved the proposed budget and schedule for the 2005 SPLOST TIP. This action deferred a portion of construction funding assigned to the Bells Ferry Road project.

Comm. Dist.

3


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On July 9, 2013, the Board approved the proposed budget and schedule for the 2005 SPLOST TIP. This action re-established the budgets on the remaining projects previously deferred or delayed due to budget impacts resulting from decreased SPLOST revenue collections. Bells Ferry Road is one of these projects. Details for action requested are as follows: Since being awarded to CH2M Hill, Inc., the Bells Ferry Road project has required multiple design revisions. In addition, there have been new project managers assigned to the project. It has been determined, and mutually agreed to by CH2M Hill, Inc., that another engineering firm would be better suited to handle the additional revisions required for the project. On June 10, 2014, the Board of Commissioners approved the 2014 Master Task Order Contracts. Pond & Company was approved for Highway Design: Roadway, Bridge & Surveying. On August 8, 2014, the Department sent a letter of cancellation to CH2M Hill, Inc., terminating the Consulting Services Agreement and associated funding encumbrance. The Department has determined Pond & Company has the expertise and resources necessary to complete the desired quality control reviews and revisions to the existing plans. Project No. D6040-TO#01 to the 2014 Master Task Order Contract with Pond & Company, in an amount not to exceed $49,720.00, is requested for engineering design services for the Bells Ferry Road roadway safety and operational improvements project.

FUNDING Available in the 2005 SPLOST Transportation Improvements Program Fund as follows: Decrease GAE 340091013401: 340-050-7506-D604-8722-D6040-E (Engineering) $19,631.11

Transfer from: 340-050-7506-D604-8721-D6040-C (Prelminary Est.) $30,088.89

Transfer to: 340-050-7506-D604-8722-D6040-E (Engineering) $30,088.89

RECOMMENDATION The Board of Commissioners approve Project No. D6040-TO#01 to the 2014 Master Task Order Contract with Pond & Company, in an amount not to exceed $49,720.00, for engineering design of Bells Ferry Road, MIS Contract No. 000798; authorize the corresponding budget transaction; and further authorize the Chairman to execute the necessary documents.



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KELLY DR

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PROJECT:Bells Ferry RoadProject No. D6040

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PURPOSE To approve Project No. D7140-TO#01 to the 2014 Master Task Order Contract with RS&H, Inc., for engineering design of Log Cabin Drive Sidewalk, MIS Contract No. 000799.

BACKGROUND

Log Cabin Drive Sidewalk is an approved project in the Sidewalks Component of the 2005 SPLOST Transportation Improvements Program. The project consists of constructing a five-foot wide sidewalk on the north side of Log Cabin Drive, beginning at Log Cabin Church and extending east approximately 700 linear feet to the intersection with Woodland Brook Drive. A ten-foot wide urban shoulder with 24-inch curb and gutter and a two-foot wide grass strip will be constructed throughout the entire project, maintaining a minimum of 12-foot wide lanes. On June 10, 2014, the Board of Commissioners approved the 2014 Master Task Order Contracts. RS&H, Inc., formerly known as Reynolds, Smith and Hills, Inc., was approved for Highway Design: Roadway, Bridge & Surveying. Project No. D7140-TO#01 to the 2014 Master Task Order Contract with RS&H, Inc., for engineering design of Log Cabin Drive Sidewalk, in an amount not to exceed $38,145.00, is requested for engineering design services of Log Cabin Drive Sidewalk.

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FUNDING Available in the 2005 SPLOST Transportation Improvements Program Fund with the following budget transfer:

Transfer from: 340-050-7507-D714-8761-D7140-C (Preliminary Est.) $38,145.00

Transfer to: 340-050-7507-D714-8722-D7140-E (Engineering) $38,145.00

RECOMMENDATION The Board of Commissioners approve Project No. D7140-TO#01 to the 2014 Master Task Order Contract with RS&H, Inc., for engineering design of Log Cabin Drive Sidewalk, MIS Contract No. 000799; authorize the corresponding budget transaction; and further authorize the Chairman to execute the necessary documents.



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""""

ATLANTA RD

LOG CABIN DR

SOUTH COBB DR

CHURCH RD

PLANT ATKINSON RD

WOODLAND BROOK DR

BEECH

HAVE

N TR

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SOUTHATLANTA RD

NORT

HCH

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LNCUMBERLAND PKWY

MANER RD

NORBURY DR

ORCHARD KNOB DR

GILMORE RDPA

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BAKERS FARM RD

NORTH ELIZABETH LN

FORT DR

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FARMINGTON DR

BROOKVIEW DR

VALLEY TRAIL DR

PARK CIR

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S ETTLEMENT RD

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§̈¦285

F U LT O NAtlanta

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PROJECT:Log Cabin Drive SidewalkProject No. D7140

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PURPOSE To approve Supplemental Agreement No. 1 to Resurfacing Contract 2014-1 Countywide Major Thoroughfares (Local Maintenance and Improvement Grant) with Baldwin Paving Company, Inc., for construction of Floyd Road Sidewalk, Project No. D7240, MIS Contract No. 000756.

BACKGROUND

Resurfacing is an approved component in the 2011 SPLOST Transportation Improvements Program (TIP). On July 23, 2013, the Board of Commissioners adopted a resolution authorizing the submission of the Local Maintenance and Improvement Grant (LMIG) Program application to the Georgia Department of Transportation (GDOT) for the resurfacing of 26 County-maintained streets. Under the terms of the contract, the State will provide grant funding in an amount not to exceed $3,901,238.88. In accordance with the Transportation Investment Act, the County is required to provide a minimum 30 percent match to the GDOT grant funding. The County has received and appropriated the grant funding from GDOT. On January 14, 2014, the Board approved a contract with Baldwin Paving Company, Inc., for the resurfacing of County-maintained streets. Details for action requested are as follows: Floyd Road Sidewalk is an approved pedestrian improvements project in the 2005 SPLOST TIP. Prior to beginning the resurfacing of Floyd Road, which is included in this contract, the Department determined that the aforementioned pedestrian improvements project, at the intersection of Floyd Road and Hurt Road, would impact the upcoming resurfacing work.

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As Baldwin Paving Company, Inc., is currently mobilized in the Floyd Road area, the contractor was asked to submit a quote for the construction of the planned sidewalk improvements, to include installation of a new traffic signal. The quote was reviewed and found to be reasonable and responsible. The Department has determined that the inclusion of this work in the current resurfacing contract would be both efficient and cost effective. Completion of this work now will also reduce the need for future traffic disruptions and inconvenience to the traveling public. Supplemental Agreement No. 1 to Resurfacing Contract 2014-1 Countywide Major Thoroughfares (LMIG) with Baldwin Paving Company, Inc., is requested for the addition of Floyd Road Sidewalk, in an amount not to exceed $249,906.79.

Original Contract $10,887,950.51

Supplemental Agreement No. 1 $ 249,906.79

Revised Contract $11,137,857.30

FUNDING Available in the 2005 SPLOST Transportation Improvements Program Fund with the following budget transfer:

Transfer from: 340-050-7507-D724-8761-D7240-C (Preliminary Est.) $249,906.79

Transfer to: 340-050-7507-D724-8762-D7240-C (Turnkey Const.) $249,906.79

RECOMMENDATION The Board of Commissioners approve Supplemental Agreement No. 1 to Resurfacing Contract 2014-1 Countywide Major Thoroughfares (Local Maintenance and Improvement Grant) with Baldwin Paving Company, Inc., in an amount not to exceed a $249,906.79, for construction of Floyd Road Sidewalk, Project No. D7240, MIS Contract No. 000756; authorize the corresponding budget transaction; and further authorize the Chairman to execute the necessary documents.



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WILDW OOD

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GLENN PL

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NORTH MILFORD CREEK LN

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HIDDENVA LLEY D R

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BYERS DR

CITIZEN CIR

RED HILL RD

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VIL

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LEN OA LN

HICK

SRD

HURT RD

CONCORD RD

ANDERSON MILL RD

SOUTHHURTRD

FAVO

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DDR

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AUST

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HARRISRD

MCDUFFIE RD

MULKEY RD

HICK

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AUST

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PROJECT:Resurfacing Contract 2014-LMIGProject No. E9130

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Sidewalk ProjectLocation

FLOYD ROAD SIDEWALKCommission District 4

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PURPOSE To approve Change Order No. 1 (final) to the contract with Lewallen Construction Company, Inc., for construction of Silver Comet Trail Pedestrian Bridges, Project No. E1160, MIS Contract No. 000031.

BACKGROUND

Silver Comet Trail Pedestrian Bridges is an approved pedestrian bridge project in the Bridge Rehabilitation/Replacement Component of the 2011 SPLOST Transportation Improvements Program. The project consisted of the repair of three wooden Silver Comet Trail Bridges over Lucille Creek, Noses Creek, and Cooper Lake Road. These three bridges, originally constructed by the railroad, were built between 1890 and 1904. The wooden bridge ends were failing and needed to be replaced. In addition, approach slabs were constructed on two other bridges and wood members were replaced as directed on each bridge. On January 14, 2014, the Board of Commissioners approved a contract with Lewallen Construction Company, Inc., for construction of Silver Comet Trail Pedestrian Bridges. Details for action requested are as follows: Construction is complete and Change Order No. 1 (final) to the contract with Lewallen Construction Company, Inc., for construction of Silver Comet Trail Pedestrian Bridges, a savings to the project in the amount of $34,133.46, is requested due to variations between the original and final plan quantities. These are the final changes necessary to close this contract with Lewallen Construction Company, Inc.

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Original Contract $398,000.00

Change Order No. 1 (final) ($ 34,133.46)

Revised Contract $363,866.54

FUNDING A savings to the 2011 SPLOST Transportation Improvements Program Fund.

Decrease GAE 345011414402: 345-050-E001-E116-8762-E1160-C (Turnkey Const.) $34,133.46

RECOMMENDATION The Board of Commissioners approve Change Order No. 1 (final) to the contract with Lewallen Construction Company, Inc., a savings to the project in the amount of $34,133.46, for construction of Silver Comet Trail Pedestrian Bridges, Project No. E1160, MIS Contract No. 000031; and authorize the Chairman to execute the necessary documents.


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PURPOSE To adopt a resolution authorizing the submission of the Local Maintenance and Improvement Grant Program application for FY15 to the Georgia Department of Transportation for the resurfacing of County-maintained roads, Project No. E9150.

BACKGROUND

The Department routinely rates the condition of roadway pavement for resurfacing as a part of the County’s pavement management program. Rating results of roads recommended for resurfacing are submitted to the Georgia Department of Transportation for funding assistance through the Local Maintenance and Improvement Grant (LMIG) Program. In order to receive LMIG funding, the County is required to complete an application that includes a proposed project list containing the road name, length, termini, type of work, and total project cost. The Department is in receipt of the required LMIG Program application. Under the terms of the program, the County’s FY15 LMIG will be a maximum amount of $3,910,200.95. A 30 percent minimum local match, or $1,173,060.28, is required in accordance with the stipulations of the Transportation Investment Act, and is available in the Resurfacing Component of the 2011 SPLOST Transportation Improvements Program Fund budget. The estimated total project cost is $8,845,770.00, which will result in an estimated local match of $4,935,569.05. This exceeds the 30 percent minimum local match requirement.

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FUNDING Appropriate receipt of additional revenue to the 2011 SPLOST Transportation Improvements Program Fund from the Georgia Department of Transportation LMIG Program as follows:

Increase Revenue Appropriation: 345-050-E009-E915-4466-E9150-C (GDOT Rev.) $3,910,200.95

Increase Expenditure Appropriation: 345-050-E009-E915-8761-E9150-C (Preliminary Est.) $3,910,200.95

RECOMMENDATION The Board of Commissioners adopt a resolution authorizing the submission of the Local Maintenance and Improvement Grant (LMIG) Program application for FY15 to the Georgia Department of Transportation (GDOT) for the resurfacing of County-maintained roads, Project No. E9150; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.

ATTACHMENTSFY15 LMIG Resolution

FY15 LMIG Application Project List


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RESOLUTION

WHEREAS, it continues to be the desire of Cobb County to support the preservation of County

infrastructure; and

WHEREAS, the Georgia Department of Transportation has been delegated authority to award

State financial assistance for a transportation project; and

WHEREAS, the grant or cooperative agreement for State financial assistance will impose certain

obligations upon Cobb County, and may require Cobb County to provide the local share of the

project cost; and

WHEREAS, Cobb County has provided or will provide all annual certifications and assurances

to the Georgia Department of Transportation required for the project;

NOW, THEREFORE, BE IT RESOLVED that the Cobb County Board of Commissioners

authorize the filing of an application for a grant by Cobb County with the Georgia Department of

Transportation in the amount not to exceed $3,910,200.95;

1. That the Chairman of the Cobb County Board of Commissioners or his designee is

authorized to execute and file an application for State assistance on behalf of Cobb

County with the Georgia Department of Transportation for State assistance authorized by

49 U.S.C. Chapter 53, Title 23, United States Code, or other State statutes authorizing a

project administered by the Georgia Department of Transportation.


authorized to execute and file with its application the annual certifications and assurances

and other documents the Georgia Department of Transportation requires before awarding

a State assistance grant or cooperative agreement.


authorized to execute grant and cooperative agreements with the Georgia Department of

Transportation on behalf of Cobb County.

This ______ day of _______________, 2014.

________________________________

Timothy D. Lee, Chairman


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2015 LMIG Application Project ListCobb County, Georgia

No. Road Name Begin EndComm

Distrct

Length

(miles)

Type of

Work Estimated Cost

1 Burnt Hickory Road Mars Hill Road Paulding County 1 1.92 Mill, Patch,

Resurface $486,816

2 Due West Road Mars Hill Road Paulding County 1 1.91 Mill, Patch,

Resurface $484,800

3 McLure Road Acworth Due West Road Mars Hill Church Road 1 0.74 Mill, Patch,

Resurface $156,386

4 Moon Station Lane Hickory Grove Road Baker Road 1 0.60 Mill, Patch,

Resurface $140,360

5 Old 41 Highway Nance Road Kennesaw City Limit 1 2.12 Mill, Patch,

Resurface $537,600

6 Old Dallas Road Dallas Highway West Sandtown Road 1 0.80 Mill, Patch,

Resurface $186,177

7 Old Hamilton Road Due West Road Dallas Highway 1 0.78 Mill, Patch,

Resurface $196,465

8 Pitner Road McLain Road County Line Road 1 0.34 Mill, Patch,

Resurface $79,200

9 Pine Road Sewell Mill Road Providence Road 2 0.83 Mill, Patch,

Resurface $211,312

10 Shadowlawn Road Paper Mill Road Lower Roswell Road 2 1.30 Mill, Patch,

Resurface $328,716

11 Bill Murdock Road Oak Lane Sewell Mill Road 2 0.67 Mill, Patch,

Resurface $155,100

12 Oak Lane Bill Murdock Road Chimney Springs Drive 2 1.65 Mill, Patch,

Resurface $382,800

13 Bryant Lane Sandy Plains Road Shallowford Road 3 1.36 Mill, Patch,

Resurface $316,840

14 Ebenezer Road Canton Road Sandy Plains Road 3 3.24 Mill, Patch,

Resurface $820,656

15 George Busbee Pkwy Chastain Road Frey Road 3 1.11 Mill, Patch,

Resurface $561,504

16 Murdock Road Sewell Mill Road Post Oak Tritt Road 3 1.98 Mill, Patch,

Resurface $501,888

17 Scott Road Piedmont Road Shannon Drive 3 0.78 Mill, Patch,

Resurface $164,480

18 Shaw Road Piedmont Road Ebenezer Road 3 1.36 Mill, Patch,

Resurface $344,448

19 Blair Bridge Road Six Flags Drive Douglas County 4 0.48 Mill, Patch,

Resurface $121,104

20 Boggs Road Mableton Parkway Pisgah Road 4 0.61 Mill, Patch,

Resurface $128,956

21 Concord Road Floyd Road Covered Bridge Road 4 1.45 Mill, Patch,

Resurface $366,240

22 Hiram Road Moon Road Florence Road 4 0.89 Mill, Patch,

Resurface $207,460

23 James Road Veterans Memorial Highway Dillon Road 4 1.19 Mill, Patch,

Resurface $277,618

24 Lewis Road Hiram Lithia Springs Road Oglesby Road 4 0.68 Mill, Patch,

Resurface $157,354

25 Mosley Road Clay Road Austell Powder Springs Road 4 0.66 Mill, Patch,

Resurface $152,856

26 Oglesby Road C H James Parkway Powder Springs City Limit 4 0.44 Mill, Patch,

Resurface $110,400

27 Old Alabama Road Maxham Road Mableton Parkway 4 2.94 Mill, Patch,

Resurface $746,244

28 Old Villa Rica Road Macland Road Macedonia Road 4 1.99 Mill, Patch,

Resurface $420,473

29 Pair Road Austell Road Milford Chase 4 0.48 Mill, Patch,

Resurface $101,520

Estimated Total Project Cost $8,845,770

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COBB COUNTY PUBLIC SERVICES AGENCY



ITEM NO.

Parks, Recreation, and Cultural Affairs

1 To approve a contract with Sutton Architectural Services, Inc. for professional design and construction administration services for improvements at Sweat Mountain Park under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

2 To approve a contract with Prime Contractors, Inc. for construction services related to the redevelopment of the Concession/Restroom Building and the construction of a new maintenance building at Terrell Mill Park under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

3 To approve Final Closeout Supplemental Agreement and Deductive Change Order No. 1 to the contract with S. Garrett and Company for construction services and materials to replace the metal roof system at the West Cobb Aquatic Center under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

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PURPOSE To approve a contract with Sutton Architectural Services, Inc. for professional design and construction administration services for improvements at Sweat Mountain Park under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

BACKGROUND

The 2011 Parks, Recreation and Cultural Affairs SPLOST program includes improvements at Sweat Mountain Park located at 4346 Steinhauer Road, Marietta. The existing athletic fields and restroom and concession buildings were first constructed in 1980 and have outlived their useful life. Staff has identified a number of features to be redeveloped, including athletic field renovations and the replacement of an existing concession/restroom building. In addition, upgrades will be completed at the dog park facility located at the park. In order to generate appropriate construction documents, the Department requires the services of a professional architecture and engineering firm. A Request for Professional Design and Construction Administration Services was published on the County Purchasing website, and advertised in the Marietta Daily Journal on June 27, and July 4, 11, 18, 2014, in accordance with Selection Process 2 (Competitive Proposals) of the Policy for Procurement of Professional Services, as amended on December 20, 2011. Proposals were received from five responsive firms and opened on July 24, 2014. The following Selection Committee was approved for this project: Jimmy Barnett (Parks, Recreation and Cultural Affairs), Jeff Crowder (Parks, Recreation and Cultural Affairs), David McDowell (Property Management), Steven Nester (Cobb County Water System), and Drew Raessler (Department of Transportation). The Selection Committee reviewed the proposals and ranked the firms based on proposed staffing, previous experience and performance,

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understanding of and approach to the project, availability, proposed schedule, local vendor presence, and financial stability. In addition, Selection Process 2 includes weighting of each firm's scoring based on process submitted as part of their proposal which allows the Department to recommend awarding the contract to the top ranked firm. The proposals from the following responsive firms were received and evaluated: Croft & Associates, Inc. Lose & Associates, Inc. Stantec Consulting Services, Inc. Sutton Architectural Services, Inc. Wiley Wilson The Committee ranked Sutton Architectural Services, Inc. as the firm offering the best combination of qualifications and pricing. Contract documents will be approved by County Legal staff prior to execution.

FUNDING Funding is available in the 2011 Parks, Recreation and Cultural Affairs SPLOST fund as follows:

345-105-E030-EP350 E-8722 (Sweat Mountain Concession Building) $21,770.00

345-105-E040-EP456 E-8722 (Sweat Mountain Field Renovation) $82,100.00

345-105-E040-EP458 E-8722 (Sweat Mountain Dog Park Improvements) $ 4,480.00

RECOMMENDATION The Board of Commissioners approve a contract with Sutton Architectural Services, Inc., in an amount not to exceed $108,350.00, for professional design and construction administration services for improvements at Sweat Mountain Park under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


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PURPOSE To approve a contract with Prime Contractors, Inc. for construction services related to the redevelopment of the Concession/Restroom Building and the construction of a new maintenance building at Terrell Mill Park under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

BACKGROUND

The 2011 Parks, Recreation and Cultural Affairs SPLOST program includes the redevelopment of the concession/restroom building and the construction of a new maintenance building at Terrell Mill Park located at 480 Terrell Mill Road, Marietta. Many of the features in the park were originally constructed in the early 1970s, and have outlived their reasonable service life. Working with the volunteer athletic association active in the park, staff has identified a number of features to be redeveloped. These include the replacement of an existing concession/restroom building with increased capacity and a new maintenance building. The updated facilities will provide a significant improvement for ball players, coaches, staff, and other park visitors. Under a previously approved contract, Parks, Recreation and Cultural Affairs retained the services of a professional architecture and engineering team to create construction documents sufficient to permit the work and to include in a bid package to obtain competitive bids for construction. An Invitation to Bid for Construction Services was published on the County Purchasing website, and advertised in the Marietta Daily Journal on July 18 and 25, and August 1 and 8, 2014 in accordance with Purchasing Policies. Sealed Bids were received from ten firms and opened on

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August 14, 2014. The bidders and their total bid amounts were:

Bids and Supporting Information were reviewed by Purchasing and Parks, Recreation and Cultural Affairs staff, and the qualified low bidder was identified as Prime Contractors, Inc. with a total bid amount of $605,380.00.

Prime Contractors, Inc. $605,380.00

Diversified Construction of Georgia, Inc. $606,000.00

Reliant Contractors, Inc. $630,000.00

BM&K Construction, Inc. $637,521.00

Luvvorn Construction $650,000.00

Paul Davis Restoration of N. Atlanta $680,297.00

FS 360, LLC $772,500.00

Beatty Construction, Inc. $786,000.00

Top's Services, Inc. $799,000.00

Lichty Commercial Construction, Inc. $893,873.00

FUNDING Funding is available in the 2011 Parks, Recreation and Cultural Affairs SPLOST fund as follows:

345-105-E030-EP 352 C-8125 (Terrell Mill Concession Building) $242,997.50

345-105-E030-EP 353 C-8125 (Terrell Mill Maintenance Building) $ 62,831.19

345-105-E030-EP 354 C-8125 (Terrell Mill Picnic Shelter #2) $ 5,305.83

345-105-E040-EP 460 C-8125 (Terrell Mill Field Renovation) $294,245.48

RECOMMENDATION The Board of Commissioners approve a contract with Prime Contractors, Inc., in an amount not to exceed $605,380.00, for construction services related to the redevelopment of the Concession/Restroom Building and the construction of a new maintenance building at Terrell Mill Park under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


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PURPOSE To approve Final Closeout Supplemental Agreement and Deductive Change Order No. 1 to the contract with S. Garrett and Company for construction services and materials to replace the metal roof system at the West Cobb Aquatic Center under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

BACKGROUND

The 2011 Parks, Recreation and Cultural Affairs SPLOST program includes improvements at the West Cobb Aquatic Center located at 3675 Macland Road, Powder Springs. These improvements included the replacement of the metal roof system at the facility. On July 23, 2013, the Board of Commissioners approved a contract with S. Garrett and Company to perform this work. The contract was fully executed on October 1, 2013 and the work has been completed satisfactorily. Final Closeout Supplemental Agreement and Deductive Change Order #1 has been issued, representing a credit in the amount of $2,647.46. This amount was unused in the course of the project. Details for action requested as follows:

Original Contract Amount $279,583.00

Final Closeout, Change Order No. 1 ( $2,647.46)

Revised Contract $276,935.54

Comm. Dist.

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FUNDING Funds will remain within the West Cobb Aquatic Center Project.

RECOMMENDATION The Board of Commissioners approve Final Closeout Supplemental Agreement and Deductive Change Order No. 1 to the contract with S. Garrett and Company, in the deductive amount of $2,647.46, for construction services and materials to replace the metal roof system at the West Cobb Aquatic Center under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


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COBB COUNTY SUPPORT SERVICES AGENCY



ITEM NO.

Property Management

1 To approve Supplemental Agreement No. 1 (final) to the contract with Glass Systems, Inc., for the additional carpentry and miscellaneous work required for the 2011 SPLOST exterior window and window frame project at the 10 East Park Square building.

Purchasing

2 To approve an agreement with Heery International, Inc., for Project Management/Owner’s Representative Services related to design and construction of the joint Cobb County/Atlanta Braves Coliseum project.

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Cobb County Property Management Department John A. Reida, Director

1150 Powder Springs Street Suite 200 Marietta, Georgia 30064 (770) 528-2100 / fax: (770) 528-2148


FROM: John A. Reida, Director of Property Management Willie A. Hopkins, Jr., Director of Support Services

This item has been electronically signed by:John A. Reida, Director Willie A. Hopkins, Jr., Director of Support Services


PURPOSE To approve Supplemental Agreement No. 1 (final) to the contract with Glass Systems, Inc., for the additional carpentry and miscellaneous work required for the 2011 SPLOST exterior window and window frame project at the 10 East Park Square building.

BACKGROUND

The 10 East Park Square building window project was approved by the citizens in the 2011 SPLOST to replace leaking exterior glass and window frames for the entire building. On April 8, 2014, the Board of Commissioners approved a contract with Glass Systems, Inc, in the amount of $769,641.00, for exterior glass and window frame replacement, additional break metal work, reuse of certain hardware, and specific carpentry work involving the removal and replacement of interior walls and cabinetry intersecting the exterior glass frames. Supplemental Agreement No. 1 (final), in the amount of $35,000.00, incorporates Change Directive No. 1, which includes costs to cut back walls to allow for window installation, replace and paint drywall, move modular furniture, data and electrical lines, and repair soffit trusses that have failed, concrete exterior walls, and exposed rebar all damaged due to water intrusion. No additional time is needed. The Change Directive was approved by the County Manager to expedite the project schedule. All of the work itemized in Change Directive No. 1 was additional to the carpentry work that was included in the original contract. It was not determined nor anticipated until the project was underway and certain conditions were uncovered.

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The construction contract included an allowance of $10,000.00 for unforeseen conditions which is subtracted from the contract amount through this Supplemental Agreement.

Original Contract Amount: $769,641.00

Change Directive No. 1: $45,000.00

Less Allowance for unforeseen: (10,000.00)

Supplemental Agreement No. 1 (final): 35,000.00

Adjusted Contract Amount: $804,641.00

FUNDING Funding is available in the 2011 SPLOST project budget as follows: 345-110-E070-8005-E0711-C (10 E Park Sq.- Windows) $35,000.00 Increase GAE 345040814703 345-110-E070-8110-E0711-C

RECOMMENDATION The Board of Commissioners approve Supplemental Agreement No. 1 (final), to the contract with Glass Systems, Inc., in the amount of $35,000.00, for additional carpentry and miscellaneous work required for the 2011 SPLOST exterior window and window frame project at the 10 East Park Square building, Marietta; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


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Cobb County Purchasing Department William J. Tommie, Jr., Director

100 Cherokee St Marietta, Georgia 30090 (770) 528-8400 / fax: (770) 528-8428


FROM: Willie A. Hopkins, Jr., Director of Support Services William J. Tommie, Jr., Director

This item has been electronically signed by:William J. Tommie, Jr., Director Willie A. Hopkins, Jr., Director of Support Services


PURPOSE To approve an agreement with Heery International, Inc., for Project Management/Owner’s Representative Services related to design and construction of the joint Cobb County/Atlanta Braves Coliseum project.

BACKGROUND

On March 25, 2014, the Board of Commissioners authorized the Purchasing Director to issue a Request for Qualifications to engage in the selection process for Project Management/Owner’s Representative Services related to the design and construction of the joint Cobb County/Atlanta Braves Coliseum project, and to advertise for and conduct the related public hearing. Notice of the public hearing was advertised in the Marietta Daily Journal on March 28, April 4, April 11, and April 18, 2014. The public hearing was held on April 22, 2014. The Request for Qualifications was advertised in the Marietta Daily Journal on May 2, May 9, May 16, and May 23, 2014, in accordance with Selection Process 1 (Competitive Negotiations) in the Policy for Procurement of Professional Services, as amended by the Board of Commissioners. Statements of Professional Qualifications were received on May 29, 2014, with ten (10) firms responding. The selected firm will represent and protect the County’s interests, and provide construction oversight and management services related to the project. The firm’s responsibilities will include, but not be limited to, the review of design phase and construction documents; review of final construction plans; assistance in the negotiation of a Guaranteed Maximum Price with the project constructor; review and approval of all pay applications; on-site observation of the work; coordination among the various entities involved in the work; and monitoring of the progress of the work on behalf of Cobb County. The selected firm will also represent the County at

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construction review and progress meetings; ensure compliance with all County contractual requirements; and ensure conformance to all County design, procurement, construction, and policy requirements. On July 8, 2014, the Board of Commissioners approved the ranking of the four most qualified firms and authorized negotiations for final scope of services and fees with the top ranked firm, Heery International, Inc. Negotiations of scope and fees have been successful, and agreement with a not to exceed cost of $1,500,000.00 is recommended. Individual task orders will be issued under the agreement with the total of all task orders not to exceed the $1,500,000.00 cap.

FUNDING Funding will be provided by bond proceeds of $ 368 million.

RECOMMENDATION The Board of Commissioners approve an agreement with Heery International Inc., in an amount not to exceed $ 1,500,000.00, for Project Management/Owner’s Representative Services related to the design and construction of the joint Cobb County/Atlanta Braves Coliseum project; and further authorize the Chairman to execute the necessary documents in a form substantially similar to those attached and as approved by the County Attorney’s Office. ATTACHMENTS: Project Management/Owner’s Representative Services agreement to be provided under separate cover.


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COBB COUNTY COMMUNITY DEVELOPMENT HEARINGS



ITEM NO.

Community Development Hearings

1 To request that a hearing be conducted to determine if “due cause” exists to deny, suspend, or revoke the Cobb County Business Registration Certificate for Haven Hearts Community Development Center, Inc., doing business as Haven Hearts Community Development Center, located at 6616 Crossing Creek Pt., Austell, GA, 30168, Sonja Hopkins, owner/applicant.

2 To request that a hearing be conducted to determine if “due cause” exists to deny the Cobb County Occupation Tax Certificate for JP Home Maintenance, LLC, doing business as JP Home Maintenance, located at 2701 Fernvalley Rd., Marietta, GA 30066, Joseph Pilgrim, owner/applicant .

3 To conduct a hearing for Kristen Broadway before the Cobb County Board of Commissioners regarding her application for a Cobb County Alcohol Permit.

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PURPOSE To request that a hearing be conducted to determine if “due cause” exists to deny, suspend, or revoke the Cobb County Business Registration Certificate for Haven Hearts Community Development Center, Inc., doing business as Haven Hearts Community Development Center, located at 6616 Crossing Creek Pt., Austell, GA, 30168, Sonja Hopkins, owner/applicant.

BACKGROUND Section 78-45(a) of the Cobb County Code of Ordinances provides that an application for a business registration certificate may be denied, suspended, or revoked only after a hearing before the Board of Commissioners. On August 20, 2014, Ms. Sonja Hopkins filed her 2014 Cobb County Business Registration Renewal form. The Cobb County Business License Division received documentation from the Cobb County Police Department that there have been an excessive number of police incidents at the business located at 6616 Crossing Creek Pt., Austell, GA 30168. Section 78-45(c)(6) provides that a business registration certificate may be denied, suspended, or revoked for allowing any condition on the licensed premises that endangers public health or safety.

FUNDING

N/A

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RECOMMENDATION The Board of Commissioners conduct a hearing to consider if “due cause” exists to deny, suspend, or revoke the Cobb County Business Registration Certificate for Haven Hearts Community Development Center, Inc., doing business as Haven Hearts Community Development Center, located at 6616 Crossing Creek Pt., Austell, GA, 30168 , Sonja Hopkins, owner/applicant.

ATTACHMENTSRenewal form filed by Ms. Sonja Hopkins

Letter from the Business License Division Manager including hearing procedures

Letter with attachments from Captain J. D. Adcock to be provided under separate cover


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LETTER WITH ATTACHMENTS FROM CAPTAIN J. D. ADCOCK

TO BE PROVIDED UNDER SEPARATE COVER

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PURPOSE To request that a hearing be conducted to determine if “due cause” exists to deny the Cobb County Occupation Tax Certificate for JP Home Maintenance, LLC, doing business as JP Home Maintenance, located at 2701 Fernvalley Rd., Marietta, GA 30066, Joseph Pilgrim, owner/applicant .

BACKGROUND Section 78-45(a) of the Cobb County Code of Ordinances provides that an application for an occupation tax/business registration certificate may be denied only after a hearing before the Board of Commissioners. On July 16, 2014, Mr. Joseph Pilgrim applied for a Cobb County Occupation Tax Certificate for a home maintenance and repair business. Section 78-45(c)(3) provides that a business registration application may be denied if the applicant or licensee has violated any federal or state law which is a felony or which involves moral turpitude. Mr. Pilgrim truthfully disclosed on his application criminal convictions, which are the reason for this matter to be heard by the Board of Commissioners.

FUNDING N/A

RECOMMENDATION

The Board of Commissioners conduct a hearing to consider if “due cause” exists to deny the Cobb County Occupation Tax Certificate for JP Home Maintenance, LLC, doing business as JP Home Maintenance, located at 2701 Fernvalley Rd., Marietta, GA 30066, Joseph Pilgrim,

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owner/applicant.

ATTACHMENTSOccupation Tax Certificate Application filed by Mr. Pilgrim

Letter from the Business License Division Manager including hearing procedures


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PURPOSE To conduct a hearing for Kristen Broadway before the Cobb County Board of Commissioners regarding her application for a Cobb County Alcohol Permit.

BACKGROUND The application for an alcohol permit for Kristen Broadway was denied by the Cobb County Police Department on April 21, 2014. Ms. Broadway’s appeal of this decision was heard by the License Review Board on June 5, 2014. After considering all testimony and evidence presented, the License Review Board recommended approval of the alcohol permit for Ms. Broadway. On June 24, 2014 the Cobb County Board of Commissioners did not affirm the decision of the License Review Board by removing the item from the consent agenda, and the Business License Division was directed to schedule a hearing on August 12, 2014 for Ms. Broadway before the Board of Commissioners. This hearing was continued from the August 12, 2014 meeting at the request of Ms. Broadway.

FUNDING N/A

RECOMMENDATION The Board of Commissioners afford Kristen Broadway a hearing for consideration of her alcohol permit.

ATTACHMENTSLetter from Cobb County Business License Division Manager including hearing procedures

License Review Board Minutes, June 5, 2014

License Review Board Questionnaire

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Cobb County License Review Board Approved: __________ Minutes of June 5, 2014 Date: ______________ The regular meeting of the Cobb County License Review Board was held Thursday June 5, 2014 in the Cobb County Bid Room 1772 County Services Parkway, Marietta, Georgia. Members Present: Milton Beck Jim Pehrson Judy Skeel Larry Walker Member(s) Absent: Eddie Canon County Attorney(s) Present: Sam Hensley, Jr. Police Department Representative(s) Present: Sgt. Bonnie Smith Business License Representative(s) Present: Sandra Richardson Ellisia Webb George Smith Meeting was called to order at: 3:05p.m.

APPEAL HEARING – ALCOHOL PERMIT – KRISTIN BROADWAY, WHILE WORKING AT TACO MAC, 600 CHASTAIN RD., SUITE 310,

KENNESAW, GA 30144

Ms. Broadway is requesting to appear before the Cobb County License Review Board to appeal the decision made by the Cobb County Police Department on April 21, 2014. This decision denied the alcohol permit for Kristin Broadway.

Motion: Pursuant to a motion by Judy Skeel and a second by Larry Walker the Cobb County License Review Board recommended APPROVAL of the alcohol permit for Kristin Broadway.

Vote: 3-1; Milton Beck opposed Eddie Canon was not present for the meeting.

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The cause of my denial of an alcohol permit is due to two DUI convictions in five years.

No, there were no extenuating circumstances to the offense.

1. What was the criminal offense(s) that caused the denial of the alcohol work permit?

2. Were there extenuating circumstances with the offense such as a wreck involved, violence involved, theft, confrontation with the police, etc.?

3. What type of sentence did you receive?

4. Have you completed the sentence?

5. Where do you live and with whom?

1 year of Misdemeanor Probation

The first DUI sentence, yes. The second DUI sentence, no.

I currently live in Kennesaw, GA. I currently pay for a one-bedroom apartment and live by myself.

6. How long has it been since the arrest?

The arrest occurred May 23, 2013. About a year has lapsed since the arrest.

7. How long has it been since the conviction?

I received the conviction April 15, 2014.

8. Where do you work?

I am currently employed at Taco Mac-Kennesaw.

9. Is it a bar? Nightclub? Restaurant?

Taco Mac is a family-friendly restaurant.

10. What type of position do you have with the establishment?

Work Permit Applicant: BROADWAY, KRISTIN GAIL

Permit Number: 136416

FACTORS TO CONSIDER IN APPROVAL/DENIAL OF A COBB COUNTY ALCOHOLIC BEVERAGE WORK PERMIT

QUESTIONS FOR THE ALCOHOL WORK PERMIT APPLICANT

Cobb County License Review Board

COBB COUNTYCOMMUNITY DEVELOPMENT AGENCYP.O. Box 649Marietta, Georgia 30061-0649phone: (770) 528-8410Email: [email protected]

Sandra S. RichardsonBusiness License

Division Manager

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APHR_ALCH_WKPERMIT_DENIAL

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I currently am working in the BOH kitchen as an expo. Previously, I was a server for 2 years at the same establishment. I moved to the BOH due to the suspension and denial of my liquor permit in September of 2013.

11. What are the policies and procedures of the establishment?

The policies and procedures of Taco Mac are given to employees at orientation when they are hired and are required a signature of understanding of the companies policies. They do not allow employees to drink alcohol nor use drugs before nor during a shift. Taco Mac also requires every person provide a government-issued I.D., no matter how old they look. Every guest must provide this to the servers, bartenders, and managers to receive an alcoholic beverage. Also, no guest with an expired I.D. may purchase an alcoholic beverage. If an employee violates these rules, it is an automatic termination with no re-hire. Taco Mac aims to provide guests a family-friendly atmosphere, they implement a maximum of six standard alcoholic beverages per guest rule. If a server/bartender were to over-serve a guest, they receive punishment of either a suspension for a first offense or termination for a second offense.

12. What type of training does the establishment have for employees?

13. Is this the primary source of income for you?

The type of training Taco Mac implements and encourages employees to do so are TIPS and ServSafe.

Yes, Taco Mac is the primary source of income for me.

14. What have you done to ensure that you do not violate the law/ordinances in the future? ie - change of friends, change of address, change of life style

I have changed my lifestyle around, I do not drink nor abuse drugs. The ways I have done this is by having self-control and self-discipline. When I move to the BOH, I took a major pay decrease. This made me evaluate my life and where I want to be in the future. Drinking alcohol is something I no longer wanted in my life due to all the hardships it has brought on me. I changed friend circles, and began doing things that would be better me and my future.

15. Do you have a support mechanism such as family, friends, spouse, children, church, etc?

Family

16. Are you going to school?

Yes

17. If so, what is your grade point average?

3.0

18. What assurance can you provide the LRB that you will not sell/provide alcohol in violation of State or County Law?

I guarantee assurance to the LRB that I will not sell/provide alcohol in violation of State or County Law. Prior to the suspension, I have never sold to a minor nor violated any laws. Taco Mac has a policy that every guest that orders an alcoholic beverage must require a government issued I.D. no matter what age they look. Every guest must be provide an identification. Due to this policy, I have denied selling alcohol to minors as well as had management confiscate the I.D.`s that were provided. I also pay very good attention to expiration dates, that most people tend to forget to check. Taco Mac will not sell to any person that has an expired I.D., this information is provided in the handbook that I have signed.

19. Why should the LRB grant the permit?

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If willing to do so, the LRB shall grant me the permit due to my complete understanding of the selling/providing alcohol of State and County Laws. I have been employed by Taco Mac since January of 2011. During my time I have worked for Taco Mac, I have never had a write-up, suspension, nor termination due to the strict policies and procedures of alcohol sales. I have never had a suspension nor termination due to other offenses non-alcohol related.

20. What evidence can you provide the LRB that you understand State and County law regarding the sale and service of alcohol?

I have researched State and County law on the sale and service of alcohol. I fully understand the laws and regulations that have been put in place.

21. What has the impact been on you and the ones around you due to your criminal actions?

The DUI has impacted my life in every area. Due to the second DUI, I had to take a pay decrease and struggled to pay bills and make it through college. This has made me revaluate the direction I was going and whether or not if living that lifestyle was worth it. I have been working in the BOH for nearly eight months, and it has taught me so much self-discipline. I was unable to attend school the fall 2013 and spring 2014 semesters at Kennesaw State University due to the inability to provide for myself while working in the BOH and the hourly-pay I receive. The self-control I have learned will stay with me for the rest of my life. I have been very humbled. If I am granted the liquor permit, I will make nearly twice the pay I receive currently. My goals, if it shall be granted, are to pay for the sentencing requirements as well as save to attend my last year of school starting in the Fall of 2014.

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PUBLIC COMMENT (CONCLUSION OF MEETING)

SEPTEMBER 9, 2014

Those persons wishing to address the Board of Commissioners will please sign up on the "Public Comment" sign-in sheet located inside the meeting room. The sign-in sheet is located on a table near the front of the room (under the overhead screen). Sign-in sheets will be available approximately five (5) minutes before the meeting begins. Please note that there are separate sheets for beginning of meeting and end of meeting with six (6) positions on each sheet. Persons signed up to address the Board will be called upon by the County Attorney and will please come forward to make their remarks from the podium. Each speaker will be allotted a maximum of five (5) minutes, as shown on a timer at the podium. Speakers should direct their comments toward the Chairman only. The Board is pleased to offer this opportunity at each regular meeting.

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COMMISSIONERS' PUBLIC ADDRESS

SEPTEMBER 9, 2014

(Per Section 2.01.01 of the Rules of Procedure of the Board)

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agenda 9-9-2014

Documents

georgia pta

cobb county community

county manager

pta membership month

pta mission

pta membership drive

marietta city school

marietta city schools