The regular meeting of the Governing Board will be held commencing at 5:30 p.m.

The location of the meeting is at 5300 Sixth Street, Carpinteria, California.

I. CALL TO ORDER

II. PLEDGE OF ALLEGIANCE

III. BOARD APPROVAL OF AGENDA AS [SUBMITTED] [MODIFIED] Board President asks the Board, public, staff, and legal counsel if there are any additions and/or modifications to the Agenda.

IV. PUBLIC FORUM The public may address the Governing Board on items of interest to the public which are not already on this evening's agenda and are within the subject matter jurisdiction of the Board. The time allotted for this discussion shall be pursuant to Board Bylaws.

V. MATTERS BEFORE THE BOARD

A. GENERAL REPORTS:

1. General Manager’s Status Report (Pages 1 - 2)

Description: General Manager to review his written report regarding the following issues:

Staff Recognition

Emergency Floodwall Foundation Repair Project

FEMA LOMR Appeal

Administration Building Replacement Project

Ocean Outfall Investigation

Operations Update

2. Cash Contract No. 478 – Sancon Engineering (Pages 3-11)

Collection System Rehabilitation Project – Phase 3

Description: The Board to review and consider approval of Cash Contract No. 478 between the District and Sancon Engineering, Inc. for the Collection System Rehabilitation Project – Phase 3. Staff Recommendation: That the Board approve Cash Contract No. 478.

7Assessment CARPINTERIA SANITARY DISTRICT

AGENDA

FOR THE REGULAR MEETING OF THE

CARPINTERIA SANITARY DISTRICT GOVERNING BOARD

TO BE HELD February 18, 2020

3. Task Order No. 2020-001 – Stantec As-Needed Services (Pages 12-17)

Easement Map and Legal Description Preparation

Description: The Board authorize the General Manager to approve Task Order No. 2020-001 pursuant to the existing as-needed engineering services agreement with Stantec Consulting Services. Staff Recommendation: That the Board authorize the General Manager to approve Task Order No. 2020-001.

4. Santa Barbara LAFCO – Call for Nominations for Regular (Pages 18-22) And Alternate Special District Member

Description: The Board to review and consider taking action on the call for nominations for LAFCO Regular and Alternate Special District Member positions. Staff Recommendation: None. Board Decision.

5. Carpinteria Advanced Purification Project (CAPP) Update

Description: The Board will receive an update status report on the Carpinteria Advanced Purification Project being pursued in conjunction with the Carpinteria Valley Water District. Information on current activities and future tasks or milestones will be presented. Staff Recommendation: That the Board review information and provide input and direction to staff as necessary.

VI. CLOSED SESSION

A. CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): one case.

VII. BOARD ITEMS

A. COMMITTEE REPORTS

Description: Verbal reports by the committee chairperson(s) of the following committees:

Standing Finance Committee

Standing Personnel Committee

Standing Public Relations Committee

Standing Utilities Committee

AD-Hoc Facilities Planning Committee

B. GENERAL ITEMS 1. SBCSDA (Santa Barbara – California Special Districts Association) Report 2. Board Member Vacation Dates 3. Future Agenda Items

VIII. ADJOURNMENT

FURTHER INFORMATION AVAILABLE

A staff report providing more detailed information is available for most agenda items and may be reviewed in the District office during regular hours (Monday - Friday from 8:00 a.m. to 12:00 p.m. and/or 1:00 p.m. to 5:00 p.m.). Copies of individual reports may be requested at this office. Call (805) 684-7214 extension 10 for more information.

In compliance with the Ralph M. Brown Act and the Americans with Disabilities Act, if you need a disability-related modification, accommodation, or other special assistance to participate in this meeting, please contact the District’s Board Secretary at (805) 684-7214, extension 11, at least 48 hours prior to the start of the meeting.

Next Ordinance Available........#17 Next Resolution Available.....R-334 Posting Date........2/14/20

Carpinteria Sanitary District Board of Directors Meeting General Manager’s Status Report TO: Board of Directors FROM: Craig Murray, P.E. – General Manager SUBJECT: General Manager’s Status Report DATE: February 18, 2020 Staff Recognition. Kiley Mora was recognized as the PRIDE Employee of the Quarter at an all-staff meeting held on February 11th. The selection panel noted her efforts on the District’s receipt of the 2019 CSRMA Workers’ Compensation Excellence Award. Congratulations Kiley! Emergency Floodwall Foundation Repair Project. I will provide an oral report on a meeting held February 18th in the Ventura Field Office of the CCC. FEMA LOMR Appeal. A conference call with FEMA Region IX staff and representatives from the City of Carpinteria was held on February 11th. Additional analysis is underway to determine the best approach going forward. It was confirmed that the District participate in the upcoming flood restudy process for Carpinteria Creek, but it may be advantageous to find an agreeable mapping solution and finalize the LOMR for the lower reach of Carpinteria Creek. Administration Building Replacement Project. We received comments from the City Public Works Department (prepared by Cannon Associates) on our applications for grading and encroachment permits. The design team is reviewing and preparing a response. Ocean Outfall Investigation. Global Diving and Salvage performed the outfall investigation on February 6th in decent conditions. The innermost damaged diffuser plate was removed and brought to shore. Interior inspection of the pipe from this location using a “push” camera allowed visualization of 25 or 30 feet of the outfall going offshore. Approximately 30-40 percent of the pipe was full of sand. Testing on the mortar weight coat provided information that will assist with design of replacement plates. It was determined that much of the material overlying the pipe is gravel and cobble, interspersed with burnt woody debris. A strategy to expose and replace the diffusers, and concurrently remove the sand from the pipe interior, is being developed.

Operations Update

System operations updates are as follows:

• The treatment plant is operating well and in full compliance with our NPDES permit.

• No SSOs or other significant problems within the collection system were reported.

• Collections staff responded to a report of sewage in the street in the industrial park area on Rose Lane. It was determined that the source was an illegal discharge from an RV holding tank. We pressure washed and vacuumed the waste from the street and gutter

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and notified the City of Carpinteria and the Sheriff.

• Improvements at Lift Station No. 8 to install stainless steel discharge piping were attempted but high H2S concentrations in the wetwell prevented safe completion of this project. Staff is working on a plan to mitigate the H2S if possible so that the work can proceed.

• The Engineering Technician and District Administrator are coordinating on the annual survey of non-residential customers. This assessment is done annually to ensure that we are properly billing commercial and industrial customers based.

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Carpinteria Sanitary District Board of Directors Meeting STAFF REPORT

TO: Board of Directors FROM: Craig Murray, P.E. - General Manager SUBJECT: Cash Contract No. 478 – Sancon Engineering Collection System Rehabilitation Project – Phase 3 DATE: November 19, 2013 REQUESTED ACTION: That the Board approve Cash Contract No. 478 for the Collection System Rehabilitation Project – Phase 3 between the Carpinteria Sanitary District and Sancon Engineering, Inc. of Huntington Beach, California. FUNDING SOURCE: Authorized CIP Project BACKGROUND: The Board of Directors approved issuance of a Notice of Award for the subject project to Sancon Engineering, Inc. (Sancon) at its February 4, 2020 regular meeting. Notice was sent to Sancon on February 5, 2020 with two copies of the Contract Agreement. Sancon returned executed copies of the agreement, together with the requisite performance and payment bonds and certificates of insurance. The bonds and insurance certificates provided by Sancon have been reviewed to verify compliance with contract requirements. The total contract amount will be $415,971.50. Once the Contract Agreement is executed by the Board, Notice to Proceed (NTP) will be issued to Sancon. The contract performance period is 90 working days from the NTP date. Liquidated damages will apply for schedule noncompliance. RECOMMENDATION: Staff recommends that the Board approve and execute Cash Contract No. 478 between the District and Sancon Engineering, Inc for the Collection System Rehabilitation Project – Phase 3. SUGGESTED MOTION: I move that the Board approve and execute Cash Contract No. 478 between the District and Sancon Engineering, Inc. for the Collection System Rehabilitation Project – Phase 3. M_______________________________ S_______________________________ Ayes:_____________________ Nays:_________________ Abstentions:________________ Prepared By: ___________________________________

Craig Murray, P.E. - General Manager Attachments: Cash Contract No. 478 P:\Admin\Board\Staff Reports\2020\02-18-20\CC478_Sancon.doc

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DOCUMENT 00520

AGREEMENT FORM

THIS AGREEMENT is by and between the Carpinteria Sanitary District (hereinafter called OWNER) and

(hereinafter called CONTRACTOR).

OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:

ARTICLE 1 - THE PROJECT

1.01 The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows:

ARTICLE 2 - WORK

2.01 CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents for completion of the Project. CONTRACTOR shall attend the pre-construction conference on the time and date indicated in the Notice to Proceed.

ARTICLE 3 - ENGINEER

3.01 The ENGINEER for this project is the Carpinteria Sanitary District and shall assume all duties and responsibilities, and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents, unless otherwise modified in the Supplementary Conditions.

ARTICLE 4 - CONTRACT TIMES

4.01 Time of the Essence:

A. All time limits for Milestones, if any, completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.

4.02 Days to Achieve completion and Final Payment:

A. The Work will be completed within 90 working days after the date when the Contract Times commence to run as provided in paragraph 2.03 of the General Conditions, and completed and ready for final payment in accordance with paragraph 14.07 of the General Conditions.

4.03 Liquidated Damages:

A. CONTRACTOR and OWNER recognize that time is of the essence of this Agreement, that Work under other contracts is dependent on the timely and satisfactory completion of the Work, and that OWNER will suffer financial loss if the Work is not completed within the times specified in paragraph 4.02, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. The parties also recognize that it will be impracticable

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to determine actual damages which OWNER will sustain in the event of or by reason of the delay. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER the following amounts for each day that expires after the specified time in paragraph 4.02 for completion until the Work is complete. After completion, if CONTRACTOR shall neglect, refuse, or fail to complete the remaining Work within the contract time or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER the following amounts for each day that expires after the time specified in paragraph 4.02 for readiness for final payment until the Work is completed and ready for final payment. It is further agreed that the amount stipulated for liquidated damages per day of delay is a reasonable estimate of the damages that would be sustained by OWNER, and CONTRACTOR agrees to pay such liquidated damages as herein provided. In case the liquidated damages are not paid, CONTRACTOR agrees that OWNER may deduct the amount thereof from any money due or that may become due to CONTRACTOR by progress payments or otherwise under the Agreement, or if said amount is not sufficient, recover the total amount.

Item Liquidated Damages, per day

Completion of all Work $1,000

ARTICLE 5 - CONTRACT PRICE

5.01 OWNER shall pay CONTRACTOR for completion of the Work in accordance with the Contract Documents an amount in current funds equal to the sum of the amounts determined pursuant to paragraphs 5.01 .A 5.01 .B and] 5.01 .C below:

A. For all Work other than Unit Price Work, a Lump Sum of:

$

(use words) (figure)

All specific cash allowances are included in the above price and have been computed in accordance with paragraph 11.02 of the General Conditions.

B. For all Unit Price Work, an amount equal to the sum of the established unit price for each separately identified item of Unit Price Work times the estimated quantity of that item as indicated in this paragraph 5.01.B”

UNIT PRICE SCHEDULE

Number Item Unit Estimated Quantity

Unit Price Extended Price

1 Mobilization, Demobilization,

Bonds and Insurance LS 1

2 Permits and Traffic Control

Plans LS 1

3 6-inch Sewer Rehabilitation

CIPP Method LF 1,560

4 8-inch Sewer Rehabilitation

CIPP Method LF 5,565

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5 10-inch Sewer Rehabilitation

CIPP Method LF 1,804

6 12-inch Sewer Rehabilitation

CIPP Method LF 267

7 18-inch Sewer Rehabilitation

CIPP Method LF 185

8 Sewer Lateral Reinstatement EA 192

9 Remove and Replace Cleanout Assembly EA 5

TOTAL CONTRACT PRICE (Total Lump Sum Plus Extension of Unit Prices): $ (use words) (figure)

As provided in Paragraph 11.03 of the General Conditions, estimated quantities are not guaranteed, and determinations of actual quantities and classifications are to be made by ENGINEER as provided in Paragraph 9.08 of the General Conditions. Unit prices have been computed as provided in Paragraph 11.03 of the General Conditions.

C. For all Work, at the prices stated by CONTRACTOR, the Bid Form is attached hereto as an exhibit.

ARTICLE 6 - PAYMENT PROCEDURES

6.01 Submittal and Processing of Payments:

A. CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by ENGINEER as provided in the General Conditions.

6.02 Progress Payments; Retainage:

A. Pursuant to Section 20104.50 of California Public Contract Code, OWNER shall make progress payments within 30 days after receipt of CONTRACTOR'S undisputed and properly submitted Application for Payment less amounts which are authorized to be reserved or retained by state law and in accordance with paragraphs 6.02.A.1 and 6.02.A.2 below and paragraph 14.02.D of the General Conditions. All such payments will be measured by the schedule of values established in paragraph 2.07.A of the General Conditions (and in the case of Unit Price Work based on the number of units completed) or, in the event there is no schedule of values, as provided in the General Requirements:

1. Prior to completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as ENGINEER may determine or OWNER may withhold, in accordance with paragraph 14.02 of the General Conditions:

a. 95 percent of Work completed (with the balance being retainage). If the Work has been 50 percent completed as determined by ENGINEER, and if the

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character and progress of the Work have been satisfactory to OWNER and ENGINEER, OWNER, on recommendation of ENGINEER, may determine that as long as the character and progress of the Work remain satisfactory to them, there will be no retainage on account of Work subsequently completed, in which case the remaining progress payments prior to completion will be in an amount equal to 100 percent of the Work completed less the aggregate of payments previously made; and

b. 95 percent of cost of materials and equipment not incorporated in the Work (with the balance being retainage). Additional retainage may not be deducted when the work is 50 percent complete per 6.02.A.1 .a, above.

2. Upon completion, OWNER may pay an amount sufficient to increase total payments to CONTRACTOR to 100 percent of the Work completed, less such amounts as ENGINEER shall determine in accordance with paragraph 14.02.B.5 of the General Conditions and less up to 150 percent of ENGINEER'S estimate of the value of Work to be completed or corrected as shown on the tentative list of items to be completed or corrected attached to the certificate of completion or alternatively, in dispute.

B. Pursuant to Section 22300 of California Public Contract Code, CONTRACTOR has the option to deposit securities with an Escrow Agent as a substitute for retention of earnings required to be withheld by OWNER. For Escrow Agreement see Document 00602.

6.03 Final Payment:

A. Upon completion and acceptance of the Work, OWNER shall pay the remainder of the Contract Price as recommended by ENGINEER in accordance with paragraph 14.07 of the General Conditions.

ARTICLE 7 - INTEREST

7.01 All moneys not paid when due as provided in Article 14 of the General Conditions shall bear interest at the legal rate unless otherwise specified according to California law.

ARTICLE 8 - CONTRACTOR'S REPRESENTATIONS

8.01 In order to induce OWNER to enter into this Agreement CONTRACTOR makes the following representations:

A. CONTRACTOR has examined and carefully studied the Contract Documents and the other related data identified in the Bidding Documents.

B. CONTRACTOR has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

C. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work.

D. CONTRACTOR has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified in the Supplementary Conditions as provided in paragraph 4.02 of the General Conditions and (2) reports and drawings of a Hazardous

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Environmental Condition, if any, at the Site which has been identified in the Supplementary Conditions as provided in paragraph 4.06 of the General Conditions,

E. CONTRACTOR does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents.

F. CONTRACTOR is aware of the general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Contract Documents.

G. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents.

H. CONTRACTOR has given ENGINEER written notice of all conflicts, errors, ambiguities, or discrepancies that CONTRACTOR has discovered in the Contract Documents, and the written resolution thereof by ENGINEER is acceptable to CONTRACTOR.

I. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

ARTICLE 9 - CONTRACT DOCUMENTS

9.01 Contents:

A. The Contract Documents consist of the following:

1. Invitation to Bid, Document 00100;

2. Instructions to Bidders, Section 00200;

3. List of Subcontractors, Document 00434;

4. Contractor’s Qualification Statement, Document 00451A;

5. Equal Opportunity Program Certificate, Document 00452;

6. Noncollusion Declaration, Document 00456;

7. Certification of Drug-Free Workplace Requirements, Document 00458;

8. This Agreement, Document 00520;

9. Construction Performance Bond, Document 00612;

10. Labor and Materials Bond, Document 00614;

11. Guaranty Bond, Document 00618;

12. General Conditions, Document 00700;

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13. Supplementary Conditions, Document 00800;

14. Technical Specifications

15. Drawings;

16. Addenda (numbers ____ to ____ , inclusive);

10. Exhibits to this Agreement (enumerated as follows):

a. CONTRACTOR'S Bid Form, Document 00410; b. Escrow Agreement for Security Deposits in Lieu of Retention, Document 00602;

11. The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto:

a. Notice to Proceed, Document 00550;

b. Written Amendments;

c. Work Change Directives;

d. Field Order(s).

B. There are no Contract Documents other than those listed above in this Article 9.

C. The Contract Documents may only be amended, modified, or supplemented as provided in paragraph 3.04 of the General Conditions.

D. All of the Contract Documents are incorporated herein by reference as if fully set forth.

ARTICLE 10 - MISCELLANEOUS

10.01 Terms used in this Agreement will have the meanings indicated in the Genera! Conditions.

10.02 Assignment of Contract: No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents.

10.03 Successors and Assigns: OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents.

10.04 Severability: Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining

9

provisions shall continue to be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision.

10.05 Pursuant to California Labor Code Section 1770 et seq., Contractor and any subcontractors shall pay not less that the specified prevailing rate of wages to all workers employed in the execution of the Contract.

10.06 In accordance with Section 1775, California Labor Code, CONTRACTOR shall forfeit to OWNER, as a penalty, not more than $200 for each day, or portion thereof, for each worker paid, either by CONTRACTOR or any subcontractor, less than the prevailing rates as determined by the Director of California Department of Industrial Relations for the Work.

10.07 In the performance of the Work, a day's work shall be eight (8) hours of labor in any workday and forty (40) hours in any work week and any other work as required by Section 510, California Labor Code, and CONTRACTOR shall further conform to the requirements of Section 1813, California Labor Code, or forfeit to OWNER, as a penalty, the sum of $25 for each worker employed in the execution of the Work by CONTRACTOR or any subcontractor, for each day during which any worker is required or permitted to labor more than eight (8) hours in any workday or more than forty (40) hours in any one calendar week in violation of Section 510.

10.08 CONTRACTOR shall carry workers' compensation insurance and require subcontractors to carry workers' compensation insurance as required by Section 3700, California Labor Code.

10.09 Contractor and each of its subcontractors shall keep accurate payroll records and otherwise comply with the provisions of California Labor Code Section 1776, which are incorporated herein by reference as if fully set forth.

10.10 In accordance with California Labor Code Section 6705, excavation of any trench or trenches 5 feet or more in depth, involving estimated expenditures in excess of $25,000 shall require, in advance of excavation, a detailed plan showing the design of shoring, bracing, sloping or other provisions to be made for worker protection prepared by a registered civil or structural engineer. Contractor shall submit said detailed plan to OWNER for OWNER to accept.

10.11 In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to a public works contract, the contractor or subcontractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the contractor, without further acknowledgment by the parties.

10.12 All provisions of law which are required to be set forth in the Contract Documents are, if not otherwise specifically enumerated in these Contract Documents, incorporated by reference herein as if fully set forth.

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IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate. One counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or on their behalf. This Agreement will be effective on ___________________ , 2020 (which is the Effective Date of the Agreement).

OWNER CONTRACTOR By: By: Attest: Attest: Address for giving notices: Address for giving notices: License No.

(Where applicable) Agent for service of process:

Designated Representative: Designated Representative: Name Name: Title: Title: Address: Address: Phone: Phone: Facsimile: Facsimile:

END OF DOCUMENT

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Carpinteria Sanitary District Board of Directors Meeting STAFF REPORT

TO: Board of Directors FROM: Craig Murray, P.E. - General Manager SUBJECT: Task Order No. 2020-001 – Stantec As-Needed Services Easement Map and Legal Description Preparation DATE: February 18, 2020 REQUESTED ACTION: That the Board authorize the General Manager to approve Task Order No. 2020-001 pursuant to the existing as-needed engineering services agreement with Stantec Consulting Services. FUNDING SOURCE: Account 5849-0 (Other Professional Services) BACKGROUND: The District maintains an agreement with Stantec Consulting Services, Inc. (Stantec) for the provision of as-needed engineering and consulting services. This agreement sets up a Task Order based system for engaging Stantec on individual projects or for specific support needs. Proposed task orders that exceed $5,000 in value are presented to the board for approval prior to issuance by the General Manager. Attached is a letter proposal dated February 13, 2020 from Stantec, with a scope of work and fee estimate to provide mapping and related services in support of the District’s effort to obtain an easement from Santa Barbara County for the relocated sewer crossing Carpinteria Creek north of US 101. At the time the new pipeline was installed, we understood that CalTrans was acquiring the parcel in question and would convey a new easement on project completion. While they did grant CSD an easement on the adjacent parcel which they acquired by imminent domain, they ultimately did not acquire this property and were unable to grant an easement for the segment of siphon crossing it. The District is now negotiating with the Santa Barbara County Flood Control and General Services Departments to acquire the necessary utility easement. To do so, it is necessary to prepare and submit a map and legal description of the desired easement area. We would concurrently quitclaim existing easement(s) for the prior pipe alignment. In August 2019, the District issued Task Order 2019-002 to Stantec to prepare a figure depicting existing easements in the area of the sewer relocation. The current proposal includes preparation of a map and legal description for the proposed easement on APN 001-070-036 and costs for some additional engineering effort performed under the prior task order. Task Order 2020-001 was prepared to engage Stantec to provide the required services. Work under this Task Order will be completed on a time and materials reimbursement basis. Stantec’s fee estimate is $6,100. They are prepared to begin work on this project immediately. RECOMMENDATION: Staff recommends that the Board authorize the General Manager to approve Task Order No. 2020-001 in the amount of $6,100, pursuant to the as-needed engineering services agreement with Stantec.

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SUGGESTED MOTION: I move that the Board authorize the General Manager to approve Task Order No. 2020-001 pursuant to as-needed engineering services agreement with Stantec as presented. M_______________________________ S_______________________________ Ayes:_____________________ Nays:_________________ Abstentions:________________ Prepared By: ___________________________________ Craig Murray, P.E. - General Manager Attachments: Task Order No. 2020-001 Stantec February 13, 2020 Letter Proposal P:\Admin\Board\Staff Reports\2020\02-18-20\Stantec_Easement_TaskOrder.doc

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CARPINTERIA SANITARY DISTRICT TASK ORDER NO. 2020-001

Contract Date: January 1, 2019 General Services Agreement Professional Engineering Services

DATE: February 18, 2020 TO: Stantec Consulting Services Inc.

111 East Victoria Street Santa Barbara, CA 93101

FROM: Craig Murray, P.E. – General Manager

In accordance with Paragraph 1, Scope of Services of the General Services Agreement for professional engineering services, between the Carpinteria Sanitary District and STANTEC CONSULTING SERVICES INC. covering the period of January 1, 2019 through December 31, 2021, unless otherwise terminated, the undersigned agree that the supplies/services affected by this Task Order Letter are modified as follows: Task Order Description The scope of work under this task order is as follows: Additional control work necessary to map existing easements on three parcels from recorded grant deed metes and bounds descriptions. Prepare final draft map and legal description for a new easement on APN 001-070-036. Coordinate with County of Santa Barbara Department of General Services as necessary. Task Cost and Payment Payment shall be made on a time and materials reimbursement basis pursuant to the original Agreement. The project budget of $6,100 shall not be exceeded without written authorization from the District’s General Manager. Stantec shall provide periodic reports, not less than monthly, showing actual labor, materials and other reimbursable expenses incurred on this project. Performance Period The Contractor will complete the performance in this Task Order by May 1, 2020. This Task Order is executed pursuant to Paragraph 1 of the original Contract. The parties agree that all work shall be performed according to the standards and terms set forth in the original Agreement. In the event of any conflict or inconsistency between this amendment and the original Agreement, the original Agreement shall govern. This Task Order is effective as of February 18, 2020. In no event shall it be deemed valid until it shall have been approved by the District General Manager. CARPINTERIA SANITARY DISTRICT: __________________________________ Craig Murray, P.E. – General Manager

STANTEC CONSULTING SERVICES INC: __________________________________ David Rundle - Principal

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February 13, 2020 File: 2064127200

Attention: Mr. Craig Murray Via Email: craigm@carpsan.com Carpinteria Sanitary District 5300 Sixth Street Carpinteria, CA 93013

Dear Mr. Murray,

Reference: Via Real Sewer Main Relocation – Easement over Santa Barbara County Flood Control & Water Conservation District Parcel

As requested, we are pleased to submit this proposal to prepare a legal description and accompanying exhibit map for the Carpinteria Sewer District’s plan to obtain an easement over the parcel owned by the Flood Control District known as APN 001-070-036. This cost proposal also includes additional time to adjust the Existing Easement Overview exhibit from October 2019 to match the underlying APN boundary lines as a visual reference for the assorted CSD easements. Lastly, as requested, we are including the cost to cover the existing WIP for the previous referenced easement exhibit that required additional work beyond our estimated authorization.

SCOPE OF WORK

Based on our understanding of this project, we propose the following tasks.

1. Research and review Flood Control District parcel deed from which to base and reference the new easement geometry.

2. Overlay CSD sewer alignment per plans prepared by Stantec and draft exhibit plat (Exhibit B) to graphically depict the extent of the easement to be acquired.

3. Prepare legal description (Exhibit A) to accurately describe the easement area. Legal exhibits will be signed and sealed by a California Licensed Land Surveyor.

4. Adjust the “Existing Easement Overview” exhibit from October 2019 to better overlay the APN boundary lines to the plotted easements. Efforts will include comparison of Caltrans right-of-way linework to easement linework per our previous phone discussion.

5. Quality control / quality assurance for professional services and products.

SERVICES NOT INCLUDED

The following services and all other services not specifically listed herein are excluded:

1. Reimbursable expenses, such as photocopies, shipping/delivery, mileage, prints, maps/documents.

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2. Governmental and public agency fees, cost of bonds and taxes.

3. Title company reports, services and fees.

4. Topographic or boundary field surveying.

5. Services by consultants other than Stantec.

PROPOSED FEE AND METHOD OF PAYMENT

Our proposed services will be performed on a time and materials basis and shall be billed monthly at the rates then currently in effect. Charges for “time” include all reimbursable expenses, such as photocopies, shipping/delivery, prints, maps/documents and outside consultant fees. Our current fee schedule is attached.

Based on our understanding of your requirements as described above and our experience with similar projects, the fee required for our services will be approximately $6,100, excluding reimbursable expenses. We agree that the estimated fee will not be exceeded without your prior written authorization.

We have estimated the cost of our services based on our understanding at this time of the scope and complexity of the work. During the performance of our services, if the scope changes or the need for additional or expanded services is determined, we will notify you. We will make every reasonable effort to keep you informed of our progress and costs incurred.

TIME OF PERFORMANCE

Based on our current workload, we estimate that we can begin the work in approximately 1 week of authorization.

AUTHORIZATION

Should you require additional information or wish to discuss this proposal further, please contact Jim at (805) 308-9175. If this proposal is satisfactory, please issue a task order authorization. Thank you for considering Stantec for this project.

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Regards,

Stantec Consulting Services Inc.

David Rundle, P.E. RCE 48540 Principal Phone: 805 308-9164 Fax: 805 966 9801 David.Rundle@stantec.com

Jim Wilson, PLS PLS 7911 Senior Surveyor Phone: 805 308-9157 Fax: 805 966 9801 Jim.Wilson2@stantec.com

Attachment: Schedule of Billing Rates - 2020 c. File hv v:\2064\active\2064127200\205_caltrans_us101_easements\_project_management_framework\0_proposal\2020.02.12_proposal.docx

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Carpinteria Sanitary District Board of Directors Meeting STAFF REPORT

TO: Board of Directors FROM: Craig Murray, P.E., General Manager SUBJECT: Santa Barbara LAFCO – Call for Nominations for Regular and Alternate Special

District Members DATE: February 18, 2020 REQUESTED ACTION: That the Board review and consider a call for nominations for commissioner positions on Santa Barbara LAFCO, namely the Regular and Alternate Special District Members. BACKGROUND: The attached February 10, 2020 correspondence from the Executive Officer of Santa Barbara LAFCO provides supporting information for this item. The Board may consider nominations for the Regular and Alternate Special District Members positons on Santa Barbara LAFCO. Terms are expiring on March 1, 2020 for the individuals currently serving in these positions. The seats will be filled through the standard process for special district representatives. Nominations are due by 5:00 p.m. on March 27. 2020. RECOMMENDATION: Review and take desired Board action regarding nominations for Santa Barbara LAFCO seats. SUGGESTED MOTION: None. Board Decision. M_______________________________ S_______________________________ Ayes:_____________________ Nays:_________________ Abstentions:________________ Prepared By: ___________________________________ Craig Murray, P.E. - General Manager Attachments; 2/10/20 Letter from LAFCO with attachments P:\Admin\Board\Staff Reports\2020\02-18-20\LAFCO_Nominations.doc

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