Agenda 1-22-2013

• Thanks!• Schedule and Coordination• Objectives Review• Timeline• Homework and next steps– Scope Team’s Work (Discussions)

– Stakeholder Management– Other

Media Center 1/14/12 Workshop Objectives Follow-up

• Provide an Organized Workshop– FU?

• Generate understanding and buy-in for entire team on program– Continue to clarify program structure– Sent follow-up email– Began work on project definition– FU?

• Clarify Program Scope– Reviewed, consolidated and categorized 260 open questions– Scope Team Homework– FU?

• Identify ways to simplify the problem– Captured a list of opportunities for the project– FU?

• Clarify what the next steps will be– Outline RFP Process & Timeline– Outline GL Timeline

WorkstreamsValidate RFP Questions

Gather Answers2-3 Weeks?

Create RFP Amendment1-2 weeks?

Vendor DemosEval/Feedback

2-3 weeks?

Evaluate Vendor Responses1-2 weeks?

RFP AmendmentDistribution

Vendor response2-4 weeks?

Oral Presentatio

ns1 week?

WorkstreamsValidate Greenlight

Questions2-3 Weeks?

Create/Refine Selection Tool1-2 weeks?

Internal meetingsDecision

Point1 week?

Selection ToolRate

Vendors1 week?

Contract Negotiation

s3-4 week?

After Oral Presentations

Program Timelines

Feb 22

Targets: • Feb 22nd Complete RFP

Q’s• Mar 1st send to Vendors• Mar 22nd Complete GL

Q’s

March 1

Complete GL Questions

GL Prep

March 22 TBD

Green-

light

ImplicationsFollow-up Area Leader Scope Schedule Cost Notes Mitigate

VOD/Non-Linear Spencer Stephens - Christopher Taylor

H H H

Content Identifiers & Relationships & Inventory Management & Metadata

Kelly Harkness H H M

Program Acquisition and Rights Management Iverson/Caz H M L High cost for someone else :)

Integration - Vision/BMS, Business Systems changes, Finance

Allsop H H H

System Architecture Ryan Kido H M MInfrastructure Requirements Glen Marzan H L H Address VolumeTechnical Specifications & Client Profiles Adam Moore L L LMAM Requirements: Overall and Distributed Ingest, 3rd Party Integration

Adam Moore H H H

Workflows & Prioritization of Tasks Andy Bolding H M M Scope in Spain unknown (regions). Prioritization of Tasks

Security Jaspal H H HReporting Chris M M MOperations - Support & Maintenance Gleeson H H HImplementation Approach & Scope Management Bob H H H

Number of Open Questions

Team Leads Responsibilities

• Pick your working team to help you resolve your questions (should be between 4-8 participants in each team depending on topic).  I recommend a cross functional team.

• Assess the open scope questions assigned to you (final version to be sent out tomorrow – drafts are in the YSI folders).– Determine if they have been appropriately assigned to you.  If not, send the question back to

Michael Pusateri and myself with the suggestion of the person who should own the question.– Consolidate any questions (preserve cross reference ID)

• Scan any “during” questions assigned to you and validate that we can safely defer their consideration until after we kick-off the project.

• Prioritize the open questions.  Prioritize in term of: – Issues that can impact the RFP selection (first)

Priority of scope impact

• Determine the approach for resolution required to scope the project for vendor selection and for Greenlighting.  (defer any portion of the open question to the project if it is not necessary to resolve the project scope )

• Determine the timeline needed to resolve your high important issues• Work the questions as determined by your approach.  (Suggest involving others

outside of your core team to gather data points)• Save your team’s work in the YSI folders under > /Scope Resolution / [Your folder]• Report back in our weekly coordination meetings

Approach – What’s in and what is out

• Example Infrastructure– Inside RFP (less time)

Hardware Infrastructure – Hardware inside Software core media Professional services scope of integrator Outward integration

– Outside (Glen and Mark) Hardware Infrastructure for corporate network

(Networking Kit)

Scope Team Charters

Scope Team

Charter Before RFP Before GL

Scope Team Charters

Scope Team

Charter Before RFP Before GL

Next Steps

• Get going on Teams• Refine Schedule• Thursday