advising tools 1010 presented by the office of the registrar
TRANSCRIPT
Advising Tools
1010Presented by the
Office of the Registrar
Outline
• STARSRobert Berman, Project Director
• Transfer CreditColleen McIlwain, Manager
• Degree Audit and GraduationLisa Dobbs, Manager
•Website: http://stars.wayne.edu
• Roles: Student, Faculty and Advisor
• Usage Statistics: Total Yearly and Average Daily
Logons
• Advising Module: Individual Student Data
Online Help: Click the Labels
Advisor Comments: Levels of Privacy
GPA Calculator: Satisfactory Academic Progress
•Reporting: Aggregate Data and Statistics
Cohorts: Tracking and Retention
STARS Student Tracking, Advising, and Retention System
Website: http://stars.wayne.edu
• Can be opened directly from the home page or linked to from the Student or Faculty tabs in Pipeline.
• Everyone at WSU with a valid Access ID/Password combination can logon to Stars. What they can see depends on their role.
Website: http://stars.wayne.edu
•There are primarily three user roles:
• Student – has registered for a class at WSU• Faculty – has taught a class at WSU• Advisors –authorized by a Stars Department,
Division or Project Manager
•A user can have more than one role
•Once logged on, the user is presented with the Stars Module Menu (SMM) which displays buttons corresponding to each of the Stars modules to which her role(s) entitles her.
Roles: Student, Faculty and Advisor
Roles: Student, Faculty, and Advisor
Year 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Avg over Months 2 12 39 51 68 84 100 114 125 130 144
Usage Statistics: Total Yearly and Avg
Daily
Year 2010 2011 2012
Distinct in Year 11653 17744 11161Yearly Avg of Daily 77 196 361
Usage Statistics: Total Yearly and Avg
Daily
Advising Module: Individual Student Data
Advising Module•Provides Individual Student Data for any WSU student
•Initiated by clicking the first button on the SMM
Advising Module Menu Options•Select, Contact, Academic, Classes, Trans/PVED, GPA’s,Deg Audit, Reg/EAA, Tests
•Each has a set of submenu options. If you prefer scrolling to clicking, we offer an interface which combines submenus
•Selection is most efficient using either
• Access ID (xy1234), or
• 9-digit Banner ID (012345678)
•Note the check box entitled “Go Directly to Student Comments”
Advising Module: Individual Student Data
Online Help: Click the labels
Online Help: Click the label
• Click the label of the checkbox to open the help screen
• Any advisor can be given edit permission to a particular help item (or all of them) if they want to contribute.
Online Help: Click the labels
For advisors with Help Edit capabilities, clicking the Edit button opens the following form with a variety of options for adding help.
Advisor Comments: Levels of
Privacy
Student, Sarah
Advisor Comments: Levels of Privacy
Scrolling down the page shows all comments you created and those of other advisors that you have been permitted to see.
Student, Sarah
Advisor Comments: Levels of Privacy
Selecting the New Comment button, you see the following privacy options for your student comments:
•All Advisors (Default)•Only Me•Department Advisors•Division Advisors•All Advisors and Student•Only Me and Student•Department Advisors and Student•Division Advisors and Student
Once inserted, advisors will be able to edit or delete their own comments and only view ones with appropriate permissions
Advisor Comments: Levels of Privacy
Student, Sarah
GPA Calculator: Satisfactory Academic
Progress
Students receiving Federal Financial Aid are now required to maintain Satisfactory Academic Progress as a prerequisite for renewal.
There are 3 requirements for Undergraduates:
1.Pace > 2/32.GPA > 2.03.Attempted + Transfer Credits <180
By definition,
Pace = (Passed Credits + Transfer Credits)/(Attempted Credits + Transfer Credits)
GPA Calculator: Satisfactory Academic
Progress
The GPA calculator:
1.Collects the Academic History of a Student and displays it2.Displays classes for which the student is registered along with selectable hypothetical grades3.Displays lines for future semesters which allows the user to select hypothetical GPA credits, GPA, and Transfer Credits
Then by clicking the Compute button, simulated Pace, GPA, and Attempted + Transfer credits Violations are flagged and highlighted in graphical displays.
GPA Calculator: Satisfactory Academic
Progress
Student, Sarah
Student, Sarah
GPA Calculator: Satisfactory Academic
Progress
Reporting: Aggregate data and
Statistics
• Reporting Module: The purpose is to facilitate student tracking and extracting data and statistics relating of groups of students of interest.
Reporting: Aggregate data and
Statistics
• Some groups are naturally defined in terms standard Banner academic data elements such as new math majors or students taking a specific course in a particular term.
• Others are special groupings such as learning communities or FTIACs (undergraduate students that are first time in any college) that are referred to as cohorts
• Reporting Group 7 deals with Cohorts and focuses on tracking and retention of them
Reporting: Aggregate data and
Statistics
Cohorts are labeled by
•Cohort Code – description of the type of student, program or group•Term Code Effective – typically the term the students were new to the cohort
Examples
•MACRAO, FTIAC (First Time UG’s), CBS (Chicano Boricua Studies)•200809 (Fall 2008), 201201 (Winter 2012)
Cohorts: Tracking and Retention
Cohorts: Tracking and Retention
From the Reports Menu, selectMenu: 7. Cohort Tracking Tool and Census
Submenu: a. Cohort Tracking Tool (CTT)
Cohorts: Tracking and Retention
• Directory of Cohorts - lists all existing cohorts and information about them including owner, terms eff., etc.
• Description – general description of the CTT
• Brief Tutorial – provides straightforward examples of how to obtain tracking and retention data and statistics focusing on return and graduation rates
• Cohort Definitions – structure of cohorts, how to request the creation of a new cohort, and how to add data for a new term code for an existing cohort
• Field Definitions – detailed description of sub-reports and field definitions
Cohorts: Tracking and Retention
Example: MACRAO Cohort, Winter 2005
Cohorts: Tracking and Retention
Of the 173 students listed in the MACRAO Pilot Cohort from Fall 2005 that registered for classes, 128 (74%) re-enrolled in Fall 2007 and 27 (15.6%) graduated prior to that term.
Robert BermanProfessor – Department of Mathematics
C&IT, Registrar’s Office
7-7891
STARS Student Tracking, Advising, and Retention System
Transfer Credit
• Website
• Transfer Credit in STARS
• MACRAO Policy & Cohort code
• Transfer Grade Acceptance Change (D- to
C)
• New Projects
transfercredit.wayne.edu
Search by transfer school course (ex: ACC)
If there is a blankit doesn’t transfer.
If a course is listed, that’s the WSU equivalent.
Equivalency Tables
transfercredit.wayne.edu
Search by WSU course info
Search by general education requirement
Equivalency Tables
Transfer Plans
• Once you click on the Transfer Plans button you go to a list of all Michigan Community colleges
• Select a school and a list of majors will pop up, along with a link to the Equivalency Guide
TCE in STARS
• Within the advising module, click on Trans/PVED, and drop down to Transfer Credit
TCE in STARS
• The full evaluation is displayed• Transfer course on the left, WSU equivalent on the right
Use the arrows to sort by any column
General Education Transfer Policy
• Formerly known as MACRAO• What is the official MACRAO agreement?• More info at macrao.org
• WSU is not a signatory• Over 200 exceptions to our Gen Ed policies• Each school/college/program has differences
• Possible new state government policy – “Block Transfer”
General Education Transfer Policy
To qualify, students must meet 3 criteria:1. Transfer to Wayne State from a Michigan community college2. Have COMPLETED one of the following BEFORE their first class
at WSU• Associate of Arts (A.A.)• Associate of Science (A.S.)• Associate of Baccalaureate Studies (A.B.S)• Associate of Liberal Arts (A.L.A.)• MACRAO-stamped transcript
3. Have been admitted to the university on or after Fall 2005• http://advising.wayne.edu/req/transpol.php
General Education Transfer Policy
• Students can get several or all of their general education requirements waived• Each school or college determines which
will be waived, details are on the website
• Math is still needed for most programs• Appeals – Very, very rare instances. Please
follow up with your chair or director. Generally speaking, the students either meet the criteria or they do not.
MACRAO Code
• MACRAO Policy Code• Stored in 2 places in STARS
1. Cohort
Go to Academic, Click Cohorts, Click View
Box will pop up to display “MACRAO” code
MACRAO Code
• MACRAO Policy Code2. Tests -Banner
Click on Tests
Mouse down to Banner
See the (AA) Exempt from Gen Ed code
Transfer Grade Acceptance
• Changing from D- to C for the Winter 2013 semester
• Impacts all students admitted Winter 2013 and forward
• Impacts add credit/guest credit added after the 2nd week of classes during Fall 2012 semester
• AP, CLEP, IB score requirements remain unchanged
• Approved by Board of Governors in February 2012
New Projects in TCE
• Captiva• Software to capture transcript
information to shorten evaluation time
• ACE-T – Annual Course Evaluation Table• One spreadsheet with all new courses
for evaluation for each department
Contact us
• [email protected] • All the evaluators check it everyday
• Manager, Colleen McIlwain [email protected]
Click on Deg Audit.
You can choose Previous Evaluation, Generate New Evaluation, and What if Analysis.
STARS for Degree Audit
Requirements for major, general education, core courses, etc are availableRed Links are clickable for more info.
STARS for Degree Audit
Degree Audit and Graduation
Degree Audit and Graduation
STARS for Degree Audit
STARS for Degree Audit
STARS for Degree Audit
STARS for Degree Audit
STARS for Degree Audit
STARS for Degree Audit
Lisa Dobbs
Manager, Degree Audit & Graduation - Curricular Services
7-3616
STARS for Degree Audit