Advising, Registration & Instructional Resources

Rhonda Kitch, Registrar

Session Purpose

• Academic Structure of NDSU• Electronic Resources/Information

Systems• Academic Advising & Instructional

Resources– Key academic policies and procedures – Online resources– Degree audit system– Academic honesty and integrity

Academic Overview - NDSU

9 Academic Colleges, including Graduate & Interdisciplinary Studies

• DEGREE TYPES:• 17 Baccalaureate• 15 Masters• 3 Doctorate• 2 Professional• 1 Specialist

DEGREE PROGRAMS:• 101Undergraduate

disciplines (163 degree plans)

• 86 Masters Programs • 51 Doctorate /

Professional Doctorate Programs

• 1 Specialist Program

• 75 Minors • 17 certificate programs

(ugrd & grad)

NDSU Colleg

es

Agriculture, Food

Systems, & Natural

Resources

Arts, Humanities

& Social

Sciences

Business

Engineering

Human Development & Education

Pharmacy, Nursing, &

Allied Sciences

Science & Mathematics

University Studies

Graduate & Inter-

disciplinary Studies

Academic Calendar• 16-week Fall/Spring + 12-wk Summer

– Variable length courses, contact hours

• Mid-Terms and Mid-Term Grading (Fall/Spring)

• Advising / Registration • Final Examinations + Dead Week• Grade Loading• Commencement (December and May)• Academic and financial dates/deadlines

Campus Connection• Official Student Information System• Students use CC self-service to:

– Register for classes; View official grades; Order transcripts; Monitor degree progress; Check account balance and financial aid awards; Update contact info; Check holds; Obtain enrollment verifications; See ‘to-do’ lists, etc.

• Faculty use CC self-service to:– View class rosters; Enter mid-term and final grades;

Access advisee info (contact, transcripts, academic requirement reports, photos, etc.)

– Maintain personal contact information• Blackboard Online Learning Management System

– A web-based classroom management tool that allows faculty to provide materials and resources for students to access

– Not official system for grade entry or roster updates

Campus Connection Access• Registration & Records website (Faculty/Staff

Resources)

• Log-in Assistance / NDUS Help Desk 1-866-457-6387 / ndus.helpdesk@ndus.edu

Undergraduate Advising• Adviser Assignments

– Campus Advising Efforts Underway– Advising Resource Center (ARC) – Memorial Union

• Advisers assist students with:– Scheduling, registration, degree and career

planning– Understanding curricular/degree requirements– Referrals to student services

• Communication with Advisees:– Individual or Group Email via Campus Connection– Advising prior to registration

Advising Resources

• Advising Resource Center – Memorial Union

ndsu.edu/advising_resource_center / 1-8662

• Registration and Records – Ceres Hallndsu.edu/registrar / 1-7981

• Bison Connection – Memorial Unionndsu.edu/bisonconnection / 1-6200

Degree Progress

• Academic Requirement Reports (Campus Connection)– Real-time degree progress for undergraduates– Curriculum guides also available

• College Liaisons (Registration & Records)– Track undergrad degree progress/maintain

records with transfer credit, degree apps, sub/waivers, appeals, grade changes, etc.

– Liaisons serve as a resource to advisers

• Student Service Associates (Graduate School)– Track graduate student progress/plans of study

General Educationensures that students acquire the knowledge, skills, and

perspectives associated with a university education

Students earn 40 credits in eight categories. Current General Education offerings online. General

Education Committee resources online.

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Schedule/Instructional Resources

• Class Schedule Submission • Standard Scheduling Patterns • Classrooms - availability/needs• Wait Lists• Course Requisites/Class Permissions• Check class rosters against Blackboard

regularly• Student Services (Counseling, Disability,

tutoring)• Academic Affairs (syllabi; course/program

proposals) • Faculty Senate agendas/minutes online

Grade Loading

• Opens approx. one week before final exams– Grades due Tuesday after end of term– Standard letter grades (plus P/F/S/U/AU)– Failed grade policy (F-FN-FNN)– Mid-term grades

• Incomplete Grades• Grade Changes• Grade Appeals• Short Courses

Grades & Academic Standing• Final grades determine student

academic standing and financial aid eligibility

• Academic Standing– Good standing, warning, probation,

continued probation, suspension• Academic Deficiencies

– Notifications sent to students and departments

– Tips to Improve GPA resources online– Appeals – extenuating circumstances

apply• Dean’s List• Refer to online Undergraduate and

Graduate Bulletins - Academic Policies

Family Educational Rights and Privacy Act (1974)

• Protects student privacy, academic/financial records– Enrollment begins at point of registration

• Directory information may be released – Annual notice online at www.ndsu.edu/registrar

• Non-directory information may not be released without written consent of student– Coded in Campus Connection (red star)

• Consent to Release v. Directory Suppression– Suppression (blue window shade)

• Contact registrar with FERPA questions/concerns

Important FERPA Reminders- Do Not:

• Use SSN or Student ID to post grades

• Release sensitive info without student consent

• Leave sensitive info unprotected

• Leave graded papers in a stack for students to pick up

• Discard sensitive documents without proper destruction

• Circulate printed lists with student IDs or grades for attendance or verification

• Access student records for reasons not related to job responsibilities

• Release information to third parties outside department (refer requests to Registration and Records)

Academic Honesty & Integrity• NDSU Policy 335 addresses cheating,

plagiarism and other types of academic dishonesty (instructional context)

• NDSU Policy 326 addresses dishonesty in scholarly inquiry and research

• When investigation is pending, a student may be blocked from dropping course – contact registrar

• Report incidents of academic dishonesty• See ndsu.edu/academichonesty

Data Reporting & Student Statistics

• NDSU Quick Facts• Student Data Privacy• Programs and Degrees• Enrollment Reports• Degrees Awarded• Grading Statistics• Request Student Data• www.ndsu.edu/data/

Office of Registration and Records 110 Ceres Hall, 231-

7981www.ndsu.edu/registrar

• Academic Progress/Audits

• Transfer & Articulation• Adviser/Major changes• Academic/General

Education Appeals• Credit by Exam

(AP/CLEP)• Tri-College Registration• Degree

Clearing/Posting • Commencement• VA Benefits• Wait Lists• General Education

Requirements

• Enrollment/Degree verification

• Grade Changes• Dean’s List• Undergraduate Bulletin• Curriculum Updates• Class/Classroom

Scheduling• Academic Transcripts• Readmission• Student Data Requests• Campus Connection• Biodemographic updates• FERPA regulations

RHONDA K. KITCH, REGISTRAR OFFICE OF REGISTRATION & RECORDS

110 CERES HALL 231-7987RHONDA.K.KITCH@NDSU.EDU

R&R STAFF DIRECTORY: WWW.NDSU.EDU/REGISTRAR/OFFICE/STAFF

QUESTIONS?