adding quickmail block in moodle

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MOODLE Quickmail Block: Adding Quickmail to Your Moodle Course

October 21st

, 2011


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The Quickmail Block enhances the existing communications systems of messaging by allowing teachers to

email a specific subset of students and add attachments. When emailing students using the Quickmail Block,

you have a checkbox list of all students in the course, and a mail composition text area as well as a file

attachment area. You can check the students youd like and email those students specifically. The students wil

receive the email in their respective email accounts found in their Moodle profile. If the students reply to the

email, the reply will be sent directly to the teachers email address.

Adding the Quickmail Block to your Course Page

To add the Quickmail Block to your course page:

1. Click the Turn Editing on button locatedin the upper right corner of your course page.

2. Scroll down to the Blocks drop-down menu and click Add ChooseQuickmail to add your Quickmail Block.

3. Your Quickmail Block will appear on your course page.

IES MOODLE Quickmail Block: Adding Quickmail to Your Moodle Course Pag


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Sending an email message

1. In the Quickmail Block, click Compose.

2. A Quickmail editorwill appear. Select the

checkbox next to the

recipients name you

wish to email.

3. Enter a subject foryour email in the

Subject: field.

4. Type your text. Usethe editing icons

above the dialogue

box change the font,

size, color, etc.

5. Once youvecompleted typing your message, you have the option to attach a file from your course files if you

choose. You can do so by clicking the Choose or upload a file button. Note: If the file is saved on your

computer, youll need to upload it to your course files in order to attach it.

6. Click the Send Email button to send the email to your students.


Editing

icons


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Checking the Email History

The history page displays a table with information regarding sent emails.

To check the history of sent emails:

1. Click on the History link in the Quickmail module.

2. On the Quickmail History page, youll see the following: Date: the day and time of when the email was sent. Subject: the subject of the email. Attachment (if any): name of the attachment sent along with the email. Action buttons: The magnifying glass takes you back to the Compose emailpage, but pre-fills

the form with the original text from the old email. This is handy for resending an email to a

particular user or for sending similar emails. The X icon deletes a single sent email.

3. To view a specific sent email, click on the magnifying glass icon.


Date Subject Attachment Action

Buttons


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4. This will take you to the Compose emailpage where you will see the original recipients, text andattachments (if any).

IES MOODLE Quickmail Block: Adding Quickmail to Your Moodle Course Page


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Separating Recipients into Groups

You may notice when youre composing an email using Quickmail, your list of recipients includes every

participant on the course page (including staff and faculty). You may want to create groups to separate your

students from staff/faculty in order to select your recipients much easier.

To create a group:

1. Go to your main course page. First youll need to activate the group modesettings in your course. To do this click Settings under Administration.

2. Scroll down to the Groups section. Next to Group mode click on thedrop-down to select Visible groups.

3. Continue scrolling towards the bottom of the page and click the SaveChanges button.

4. You will be redirected to the main course page. Under Administrationclick Groups.



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5. From the group set-up window, click Creategroup to create a new group for your course.

6. Name your group. In this example, we willseparate the students from all the courseparticipants by naming the group Students.

7. You can add a group description if you choose.

8. Click the Save changes button.



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9. From the group set-up page, click Add/remove users.10.Select the users from the list of potential members on the

right. Click the Add button to place them in your group.

Once you have finished, click Back to groups.

11.Your group has now been created. The numberof members added to your group is shown in

parenthesis.



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12.If you return to your course page and click Compose in Quickmail, your list of recipients will begrouped together for easier access.


Here is the

Students group.

All other

participants are

separated under

Not in a group.

adding quickmail block in moodle

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