addendum take precedence over the original bidding

Midwest City Multipurpose Sports Complex Phase 1 Synthetic Turf Fields

Date: October 23, 2020

From: City of Midwest City

To: Prospective Bidders

RE: Addendum No. 1

This Addendum forms a part of the contract documents and modifies the Bid Documents. Items in this

Addendum take precedence over the original bidding documents and previously issued addenda.

The Bidder shall acknowledge receipt of this Addendum. Failure to do so may result in the bid notbeing opened.

This addendum consists of 8 pages for a total of 8 pages.

Addendum No. 1 consists of the following:

1. Questions and Answers

Question 41 — Is this project exempt from sales tax?

Answer : The project is tax exempt

Question 42 - Can the turf nailer board be part of the overall bid package vs. the synthetic turf

package?.

Answer: Per the plans and specs the nailer board shall be part of the overall

bid package ( Multipurpose Sports Complex Phase 1). Reference Detail 3/ SR-

601

Question 43 — Is the general contractor responsible for the turf contractor?

Answer: No, but they must coordinate with the turf contractor on installmenttime and must protect turf after it has been installed.

Question 94— Can a CAD file be provided?

Answer: PDFs are vector based. A CAD file will not be provided duringbidding.

Question 46 —Turf specifications for infield & outfield: Is there a specific weight required and do

they require thatch?Answer: No specific requirement for face weight but the turf must be

baseball/ softball specific turf. The turf will require thatch.

2. The attached addendum acknowledge form included in this addendum must be returned with the

bid forms.

3. The bid documents/ forms included in the specification manual are to be used. No other biddingdocuments were provided at the prebid meeting.

4. The 10/ 20/ 2020 prebid attendee list is attached to this addendum

5. Substitution Requests

Zoche, Synthetic Grass Surfacing

Easy Turf— Olive Lush

o Substitution Rejected- Use specified materials.

o Notes: Field Turf Product is already specified.

Sprinturf Synthetic Grass SurfacingOutfield Ultrablade DFE52 ( with Thatch), Infield Ultrablade 52 ( with

Thatch)

o Substitution Approved— Make submittals in accordance with

Specification Section 01330

Attachments:

Addendum Acknowledge Form

Pre- Bid Attendee List

Substitution Request Forms:

Zoche Synthetic Grass Surfacing: Easy Turf- Olive LushSprinturf Synthetic Grass Surfacing: Outfield Ultrablade DFE52 ( with thatch)

Infield Untrablade 52 ( with thatch)

RECEIPT OF ADDENDUM ACKNOWLEDGEMENT

ADDENDUM NO. 1

TO

BID DOCUMENTS

FOR

MIDWEST CITY

MULTIPURPOSE SPORTS COMPLEX PHASE 1

SYNTHETIC TURF FIELDS

Please acknowledge the receipt of the above by signature and recording the date of receipt below.

Bidder:

Authorized Signatory: Date:

Note: This form must be included with the bidding documents in order for the bid to be considered.


9400 SE 29th St. Oklahoma City, OK

Pre- Bid Meeting Sign- In Sheet

Meeting Location: Council Chambers of the Midwest City Municipal Center

100 N. Midwest Boulevard, Midwest City, OklahomaOctober 20, 2020 @ 2: 00 pm

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Pre- Bid Meeting Sign- In Sheet

Meeting Location: Council Chambers of the Midwest City Municipal Center

100 N. Midwest Boulevard, Midwest City, OklahomaOctober 20, 2020 @ 2: 00 pm


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l. SUBSTITUTIONREQUEST

During the Bidding/ Negotiating Stage)

Project: Multipurpose Sports Complex Phase 1 Substitution Request Number: l

From: Flavia C rreto

To: Guernsey DarranScottDate: 13. 10. 2020

A/ E Project: OK07848005

Contract For: Zoche LLC

Re: Substitution Request

Specification Title: SDescriptiorays Surfacing P

Section: 321813 Page: 2 Article/ Paragraph: 2. 1

Proposed Substitution: Olive LushManufacturer: EasvTurf Address: 175 N Industrial Blvd NE Calhoun, GA _ Phone:( 888) 327- 9887

Trade Name: Model No.:

Attached data includes product description, specifications, drawings, photographs, and performance and test data adequate for evaluation ofthe request; applicable portions of the data are clearly identified.

Attached data also includes a description of changes to the Contract Documents that the proposed substitution will require for its properinstallation.

The Undersigned certifies:

Proposed substitution has been fully investigated and determined to be equal or superior in all respects to specified product.Same warranty will be furnished for proposed substitution as for specified product.Same maintenance service and source of replacement parts, as applicable, is available.Proposed substitution will have no adverse effect on other trades and will not affect or delay progress schedule.Proposed substitution does not affect dimensions and functional clearances.Payment will be made for changes to building design, including A/ E design, detailing, and construction costs caused by thesubstitution.

Submitted by: Flavia Cerreto

Signed by:

Firm: Zoche LLC

Address: 130 N Wilson St. Burleson Texas 76028

Telephone: 8 5 5. 727. 0900

A/ E' s REVIEW AND ACTION

Substitution approved- Make submittals in accordance with Specification Section 0125 00 Substitution Procedures.Substitution approved as noted- Make submittals in accordance with Specification Section 0125 00 Substitution Procedures.Substitution rejected- Use specified materials.

Substitution Request received too late- Use specified materials.

Signed by: Date:

4 lo ZofZo

Supporting Data Attached: Drawings ® Product Data Samples Tests Reports

Cd Copyright 2010, Construction Specifications Institute, Form Version: November 2010

110 South Union St., Suite 100, Alexandria, VA 22314

IVAdvancementof Construction

Technology SUBSTITUTION

REQUEST

During the Bidding Phase)

Project: Midwest City Sports Complex Substitution Request Number:

Midwest City, OK From: Sprinturf

To: Guernsey Date: 10- 20- 20

A/E Project Number: OK07848005

Re: Turf Substitution Contract For:

Specification Title: Synthetic Turf plangfield System Description: Turf Specification

Section: 321813 Page: 94 Article/ Paragraph: 1. 5

Proposed Substitution: Outfield Ultrablade DFE 52( with Thatch) Infield Ultrablade 52( with Thatch)

Manufacturer: Sprinturf Address: 146 Fairchild st. Suite 150, Daniel Island, SC 29492 Phone: 316- 305- 0078

Trade Name: Model No.: Grand Slam

Attached data includes product description, specifications, drawings, photographs, and performance and test data adequate for evaluation ofthe request; applicable portions of the data are clearly identified.

Attached data also includes a description of changes to the Contract Documents that the proposed substitution will require for its properinstallation.

The Undersigned certifies:

Proposed substitution has been fully investigated and determined to be equal or superior in all respects to specified product.Same warranty will be furnished for proposed substitution as for specified product.Same maintenance service and source of replacement parts, as applicable, is available.

Proposed substitution will have no adverse effect on other trades and will not affect or delay progress schedule.Proposed substitution does not affect dimensions and functional clearances.

Payment will be made for changes to building design, including A/E design, detailing, and construction costs caused by thesubstitution.

Submitted by:Signed by:Firm:

Address:

Telephone:

A/ E REVIEW AND ACTION

5Substitution approved- Make submittals in accordance with Specification Section 01330.Substitution approved as noted- Make submittals in accordance with Specification Section 01330.Substitution rejected- Use specified materials.

Substitution Request received too late- Use specified materials.

Signed by: Date:

o/ Z3 t

Supporting Data Attached: Drawings Product Data Samples Tests Reports

Copyright 1996, Construction Specifications Institute, September 1996

99 Canal Center Plaza, Suite 300 Alexandria, VA 22314 CSI Form 1. 5C