addendum no 2- - the wave transit system, al

Addendum Date: September 18, 2020 To: Pre‐Bid Conference Attendees and Registered Plan Holders From: Maurice Heidelberg, P.E. Isaiah Engineering RE: The Wave Transit System Bus Wash Project No.: WTS‐12‐2019‐A1 Subject: ADDENDUM NO. 2

The following Addendum items amend the Bid Documents issued for the referenced project. The work is supplemented and modified as described below. This Addendum is being issued to make available specifications and drawings comments to further clarify the Scope‐of‐Work required for the Contractor to establish the price for all items necessary to provide the Owner with a fully functional product as is customary in accordance with accepted construction industry standards. These definitions and requirements contained herein shall become part of the Scope‐of‐the‐Work for the construction of this project and by reference shall be included in the Contract for Construction. I. ADDENDUM ITEMS INCLUDED ARE:

A. Bid Documents B. Addendum Comments C. Acknowledgement of Receipt of Addendum

II. THE BID DOCUMENTS, TO DATE, CONSIST OF THE FOLLOWING: A. Original Documents listed on the Index of Documents dated August 20, 2020 B. Addendum No. 1 dated September 9, 2020 C. Addendum No. 2 dated September 18, 2020

III. ADDENDUM COMMENTS:

A. Request for Approved Equals and / or Clarification #1 (Attached to this addendum) B. Clarifications to Section 11140 in part 1.4 Quality Assurance page 60 C. An addition to the construction specifications (Section 01‐45‐01) has been added in response to

the recent Request for Approved Equals and / or Clarification as listed in items III A and III B above and also attached to this addendum. This clarifies the quality control requirements for this project and waives the ISO‐9001 certification requirement for the bus wash system manufacturers in Specification Section 11140.

END OF ADDENDUM NO. 2

(See attached Item A "Acknowledgement of Receipt of Addendum")

ATTACHMENT A:

ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM

To acknowledge the receipt of Addendum No. 2 dated September 18, 2020, 2 pages as described above,

fax or email a signed copy of THIS PAGE ONLY to Isaiah Engineering, at (251) 494‐3022, email:

[email protected] BY THE END OF THE BUSINESS DAY on September 21, 2020.

Failure to complete, sign and acknowledge receipt of this Addendum shall be cause for rejection of bid.

I hereby acknowledge receipt of the above listed Addendum

______________________________________________________

Bidder Name and License Number

______________________________________________________

Bidder's Representative Legal Signature

______________________________________________________

Representatives Printed Name & Title

_______________________________________________________

Date

REQUEST FOR APPROVED EQUALS and /or CLARIFICATION Project: New Vehicle and Bus Wash System Project Number: WTS-12-2019-A1 SUBMITTED BY: __InterClean Equipment LLC.__________________________ COMPANY NAME

This form must be used for requested clarifications, changes, substitutes or approval of items equal to items specified with a brand name, and must be submitted as far in advance of the Due Date as specified in the bid solicitation.

This form should be emailed to (See Following) with “Questions, Clarifications or Approved Equals” on the subject line:

Richard Muniz, Program Manager Email: [email protected] Gerald Alfred, Manager of Planning & Capital Projects Email: [email protected] Request Number: ____1_______ Proposer: _______Dawson Tye

Email Address: [email protected]_________________________________

Phone Number: ____571-926-1978_______________ Page Number: _60_______

Questions / Clarifications or Approved Equal

In part 1.6 -“Deviations” it states “these specifications are not designed to limit the competition or to limit the equipment.”

In part 1.4 - “Quality Assurance” (page 60) of section 111140 of the bid package it states, “The system shall be produced by an ISO-9001 certified manufacturer.”

Could you please clarify if the ISO-9001 certification will be required for all bus wash suppliers, as this would disqualify 90% the suppliers in North America.

The Wave Transit System Response

All bus wash suppliers don't need be ISO-9001 certified, but shall conform to all other part in Section 11140 and

Section 01-45-01 Quality Control Specification. Section 01-45-01shall be include in Addendum No. 2.

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THE WAVE TRANSIT SYSTEM MOBILE, ALABAMA NEW VEHICLE AND BUS WASH SYSTEM

SECTION 01 45 01 - Page 1Isaiah Engineering Inc

TECHNICAL SPECIFICATIONS DIVISION 01 GENERAL REQUIREMENTS

SECTION 01 45 01 QUALITY CONTROL (BUS WASH VENDOR)

PART 1 GENERAL

1.1 SUMMARY

A. This Section describes the BUS WASH VENDOR’S responsibility to establish and implement an effective Construction Quality Control Plan (CQCP) that complies with the Contract Documents. The BUS WASH VENDOR’S CQCP shall define specific standards, methods, processes, and procedures to be used for all aspects of Quality Control during construction (CQC), including inspection and testing of the Work under these Contract Documents.

B. Construction Quality Assurance (CQA) is the responsibility of the WAVE TRANSIT SYSTEM

Representative or Engineer and includes observing and reporting to document that construction work performed by the BUS WASH VENDOR meets the requirements of the Contract Documents. CQC and overall construction quality is the responsibility of the BUS WASH VENDOR. The CQA services do not relieve the BUS WASH VENDOR of responsibility for compliance with the Contract Documents. CQC includes establishing CQC procedures; establishing the CQC training and certification program; reviewing Work Plans (WPs); preparing Inspection Test Plans (ITPs) to document review, witness, and hold points; performing in-process inspections to document construction processes and performance; and performing materials testing to demonstrate the quality of the constructed elements.

C. BUS WASH VENDOR’S Quality Control Requirements Summary

1. The BUS WASH VENDOR, within the limitations of the Contract, shall choose construction

methods, schedules, materials, and equipment to complete the Work. It is the BUS WASH VENDOR’S responsibility to provide quality control over materials, workmanship, and methods to ensure compliance with the Contract Documents. To this end, the BUS WASH VENDOR shall establish and manage an effective quality-control program with appropriate qualified staff and provide them with the authority and responsibility to assure compliance with the Contract Documents and approved Work Plans.

2. The BUS WASH VENDOR shall prepare, and furnish to the WAVE TRANSIT SYSTEM

Representative or Engineer for review, a proposed CQCP to implement the Contract requirements for all construction operations, both on-site and off- site, including Work by Subcontractors, fabricators, suppliers, and purchasing agents. Construction shall be permitted to begin only after acceptance of the CQCP by the WAVE TRANSIT SYSTEM R e p r e s e n t a t i v e ( o r E n g i n e e r ) or acceptance by the WAVE TRANSIT SYSTEM or Engineer of an interim plan applicable to the particular feature of work to be started.

3. The BUS WASH VENDOR shall identify a qualified individual as the CQC Manager who will be responsible for the overall management of the BUS WASH VENDOR’S CQC. Minimum qualification requirements for the CQC Manager is five (5) years of experience in that role or similar. The CQC Manager shall report directly to the BUS WASH VENDOR’S Principal Officers and shall not report through any structure responsible for production of the Work. Further, the BUS WASH VENDOR’S CQC manager is responsible for independent inspection of the BUS WASH VENDOR’S deliverables such that they meet the requirements as listed in Section 01600 Product Requirements. The CQC personnel shall be independent from the WAVE TRANSIT SYSTEM’S Representative’s or the Engineer’s CQA personnel. The responsibility and authority of the CQC inspection personnel in the CQC Plan must be clear and specific. The CQC Plan shall address the BUS WASH VENDOR’S processes of documenting and correcting adverse conditions, deficiencies, and nonconformance’s. At no point shall CQC or CQA personnel direct the BUS WASH VENDOR’S means and methods.



4. The BUS WASH VENDOR shall provide a training program for craft personnel on the

procedures and quality requirements for the Work to be executed.

5. The BUS WASH VENDOR shall employ adequate staff to effectively implement the CQCP to ensure that the BUS WASH VENDOR’S performance of the Work will meet the requirements of the Contract Documents. The BUS WASH VENDOR shall ensure that all CQC activities are coordinated proactively with the BUS WASH VENDOR’S construction sequence and schedule. The CQCP shall cover all construction activities both on-site and off-site and shall include the requirements indicated within the specifications and Contract Documents. The necessary qualifications, training, and certification for CQC inspection personnel shall be established in the CQC Plan and resumes for personnel assigned to a specific function shall be included in the initial CQC Plan.

1.2 REFERENCES

A. Applicable Standards: Standards of the following, as referenced herein:

1. American National Standards Institute (ANSI). 2. American Society of Mechanical Engineers (ASME) 3. American Society for Testing and Materials (ASTM). 4. International Code Council (ICC) 5. National Electric Code (NEC) 6. National Fire Protection Association (NFPA) 7. Underwriters Laboratories, Inc. (UL)

1.3 DEFINITIONS

A. Adverse Conditions: Deficiencies including nonconforming material, parts, or components;

failures; malfunctions; deviations; noncompliance with specifications or drawing requirements; and non-hardware deficiencies such as noncompliance with procedures or instructions

B. Corrective Action: The action taken to correct an Adverse Condition. This includes interim

measures as well as corrective and preventive actions.

C. Deficiency: A characteristic of an item that has been discovered by inspection, test, or examination (hereafter referred to as Inspection) to be out of compliance with any required Code, Contract, Standard, Specification, Drawing, Procedure, or Work Plan requirement applicable to that item. A deficiency may occur during in-process work.

D. Field Quality Control Testing: Tests and inspections that are performed on-site for

installation/construction of the Work and for completed Work.

E. Hold Point: A designated stopping place during or following a specific activity where inspection, or review, is required before further Work can be performed.

F. Inspection: A phase of QC performed by inspection personnel or other qualified

individuals approved by QA management that, by means of inspection, observation, and/or measurement, determines the conformance of materials, supplies, components, parts, appurtenances, systems, processes, or structures to predetermined quality requirements.

G. Nonconformance: A noticeable, detectable, or traceable departure in the characteristics,

documentation of an item, or element of Work that renders its quality unacceptable or indeterminate caused by failure to meet the requirements of the specified quality or design basis. Work in progress may be nonconforming in some aspect but is not necessarily the subject of an NCR unless steps are not taken to correct the nonconforming aspect and continuation of the Work without correction would unduly complicate or delay the needed correction.



H. Nonconformance Report (NCR) – The document used to report, evaluate, track, and

disposition nonconformance’s.

I. Preconstruction Testing: Tests and inspections that are performed specifically for the Project before products and materials are incorporated into the Work to verify performance or compliance with specified criteria.

J. Product Testing: Tests and inspections that are performed by a testing agency qualified to

conduct product testing and are acceptable to authorities having jurisdiction, to establish product performance and compliance with Contract Documents and industry standards.

K. Quality Assurance: Quality Assurance (QA) refers to a planned system of review procedures

conducted by personnel not directly involved in the constructed work elements and deliverable development process. Reviews or tests, preferably by independent third parties, are performed following or during the implementation of QC procedures to verify that quality objectives are met.

L. Quality Control: Quality Control (QC) refers to quality related activities associated with the

creation of constructed work elements and Project deliverables. Construction Quality Control is a system implemented by the BUS WASH VENDOR to verify that constructed work elements and deliverables are of acceptable quality and are complete and correct, and compliant with the Contract Documents. The CQC program shall also demonstrate that quality is built into the work process in addition to the required materials testing and end-point verifications by the use of evaluations, assessments, and audits. The CQC Program is designed to ensure that all activities conform to the Contract Documents.

M. Quality Incident: An Adverse Condition or Deficiency

N. Quality Incident Report (QIR) – The document used to report, evaluate, track, and

disposition Adverse Conditions or Deficiencies.

O. Source Quality-Control Testing: Tests and inspections that are performed at the source (i.e. quarry, plant, mill, factory, or shop).

1.4 CONFLICTING REQUIREMENTS

A. General: If compliance with two or more standards is specified and the standards establish different or conflicting requirements for minimum quantities or quality levels, comply with the most stringent requirement. If it is unclear which standard is more stringent, submit a Request for Information to the WAVE TRANSIT SYSTEM Representative or Engineer for clarification.

B. Minimum Quantity or Quality Levels: All Work shall meet or exceed the quantity or quality

level shown or specified in the Contract Documents. Refer any uncertainties to the WAVE TRANSIT SYSTEM Representative or Engineer for a decision before proceeding.

1.5 SUBMITTALS

A. Submittals and submittal procedures shall comply with Specification Section 01600 Product

Requirements.

B. Construction Quality Control Plan (CQCP)

The BUS WASH VENDOR shall furnish the Construction Quality Control Plan (CQCP) proposed to implement the requirements of the Contract Documents. The CQCP shall identify personnel, procedures, control, instructions, tests, records, and forms to be used. The minimum requirements for the CQCP are presented in these Specifications. Work outside of the features of Work included in an accepted interim plan shall not be permitted to begin until acceptance of a CQCP or another interim plan containing the additional features of Work to



be started. CQCP requirements are provided in Section 3.1.

C. Qualification Data

The BUS WASH VENDOR shall submit a recent resume and other qualification information for the BUS WASH VENDOR’S CQC Manager. Minimum qualification requirements for the CQC Manager is five (5) years of experience in that role or similar. Submit a recent resume and other qualifications for operators, inspection and testing personnel as indicated herein.

Prepare and electronically submit certified reports in accordance with other Specification Sections and the construction document management requirements described in the Scope of Work. Include the following:

1. Project title and number.

2. Date of test/inspection and report preparation.

3. Testing agency information and name of person(s) performing tests/inspections.

4. Description of the Work and test/inspection method.

5. Identification of product and specification section.

6. Complete test/inspection data, results and result comparison to relevant requirements

(by specification or appropriate standard).

7. Interpretation of test results, their compliance with requirements, and any recommendations.

8. Record of temperature and weather conditions at time of sample taking and testing and inspecting.

9. Name and signature of inspector.

10. Recommendations regarding necessity for retesting and re-inspecting.

D. Permits, Licenses, and Certificates: For WAVE TRANSIT SYSTEM'S records, submit

electronically to the WAVE TRANSIT SYSTEM R e p r e s e n t a t i v e copies of permits, licenses, certifications, inspection reports, releases, jurisdictional settlements, notices, judgments, correspondence, records, and similar documents, established for compliance with standards and regulations bearing on performance of the Work. The submittals shall comply with Section 01600 Product Requirements and the construction document management requirements described in the Scope of Work.

E. Deviations: Alternative methods of CQC assessment and testing may be used during the course

of the Work. The WAVE TRANSIT SYSTEM Represen ta t i ve o r Eng ineer will review proposed modifications and, if accepted, will incorporate them into the Project. Disposition of alternative methods will be documented for inclusion in the Project records.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION

3.1 CQCP REQUIREMENTS

A. Content of the CQCP

The CQCP shall include a description of the support organization, personnel, and responsibilities; procedures for review of submittals for materials testing and reporting, for construction deficiency tracking; and for reporting procedures and format. Construction shall



be permitted to begin only after acceptance of the CQCP by the WAVE TRANSIT SYSTEM Representative (or Engineer) or acceptance by the WAVE TRANSIT SYSTEM Representative or Engineer of an interim plan applicable to the particular feature of Work to be started.

The CQCP shall describe criteria, methods, detailed activities, responsibilities, and quality means that are required to ensure effective operation and control of the program during the execution of the Work including:

1. Construction processes, procedures, and/or work plans to describe how work is going to be

performed and controlled.

2. Construction Inspection and Test Plans (ITP) are procedure-based, project-specific plans that further describe the required activities, steps, documentation, and authorizations to complete a particular operation or process. An outline of the project construction and inspection test plan with minimum hold points shall be provided.

3. Quality documents, supplier test records, checklists, field observations and forms that

document achieved results or provide evidence of activities performed.

4. The CQCP shall include a table of contents listing, at a minimum, the following major sections:

a. CQC organization.

b. Names and qualifications.

c. Duties, responsibilities, and authorities of CQC personnel.

d. Outside organizations.

e. Scope of work with details critical to quality work products.

f. Submittal procedures and initial submittal register with emphasis on quality control procedures used in development of submittals.

g. Procedures to complete repair and rework items.

h. List of definable features for activity (i.e., CQC methods and controls, sampling

and testing methods).

i. Documentation procedures.

j. CQC Deficiency and Non-Conformance Process.

k. Training and cer t i f icat ion requirements for the CQC Plan, construct ion operat ions, inspections, and testing.

l. Procedures for documenting that WPs and QC processes have been performed

as planned and intended.

5. A description of the CQC organization, including a chart showing lines of authority, and a reporting structure.

6. The reporting structure shall clearly provide for direct reporting access by the CQC Manager to a principal officer of the BUS WASH VENDOR who is independent of the BUS WASH VENDOR’S project execution team.

7. Process for training of personnel and other procedures deemed appropriate.

8. A listing of outside organizations, such as consulting engineering firms, which will be

employed by the BUS WASH VENDOR and a description of services these firms will provide, including decision-making authority.



9. Materials testing schedules and inspections plans including:

a. Specification Section number and title.

b. Description of test and inspection procedures.

c. Reference applicable standards.

d. Number of tests and inspections required.

e. Entity responsible for performing tests and inspections.

f. Note any special sampling requirements or other features.

g. Reporting requirements.

h. The mater ials test schedule shal l include required test ing inc luding test

type and frequency based on the technologies proposed.

10. A list of definable features of Work and QC activities for each feature. A definable feature of Work is a task that is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be work by the same trade in a different environment. Although each section of the specifications may generally be considered a definable feature of Work, there is frequently more than one definable feature under a particular specification section. This list shall be agreed upon by the WAVE TRANSIT SYSTEM Representative or Engineer and the BUS WASH VENDOR.

11. The content, preparation, change control, review, and approval of all required construction

documents including acquisition, evaluation, reporting, review, and approval of construction, inspection and measurement data.

12. CQC form shall be provided electronically (i.e., in real time). Examples of CQC forms, which may include, but not be limited to the following:

a. CQC Inspection Reports, as required by WAVE TRANSIT SYSTEM

b. Instrument/Equipment Calibration Log

c. Additional forms as required by the Contract Documents, or by the BUS WASH

VENDOR CQC staff.

13. Procedures for reviewing, approving, and managing submittals:

a. Provide the name(s) of the person(s) in the CQC organization authorized to prepare and review required QC submittals.

b. The BUS WASH VENDOR shall provide the initial submittal of the submittal register

as specified in Specification Section 01600 "Product Requirements."

14. Procedures for addressing adverse conditions, deficiencies, nonconforming items, and repair and rework.

15. The frequency, procedures, and verification process for recording and verifying as-built

information on record documents and how they will be maintained until they are submitted to the WAVE TRANSIT SYSTEM Representative or Engineer.

16. The CQCP shall contain procedures for tracking construction deficiencies from identification

through acceptable corrective action. These procedures shall establish a tracking method to ensure that deficiencies have been identified and corrected as a part of the NCR Process. The BUS WASH VENDOR shall prepare and/or respond to NCRs using the approved NCR



form.

17. Copies of current certifications for monitoring and testing equipment.

18. Documentation procedures, including proposed report/form formats.

19. Documentation method for training personnel in specifics of the CQC Plan.

B. Acceptance of Plan

Preliminary review of the overview and key attributes of the BUS WASH VENDOR’S Quality Control Program will be performed prior to the issuing of the Notice to Proceed. After the pre-construction meeting, before start of design or construction, and prior to acceptance of the CQC plan by the WAVE TRANSIT SYSTEM Representative or Engineer, the BUS WASH VENDOR shall meet with the WAVE TRANSIT SYSTEM Representative or Engineer and discuss the BUS WASH VENDOR’S quality control plan. Acceptance of the BUS WASH VENDOR’S CQCP by the WAVE TRANSIT SYSTEM Representative or Engineer is required prior to the start of construction. Acceptance is conditional and shall be predicated on satisfactory performance during the construction. The WAVE TRANSIT SYSTEM Representative or Engineer reserves the right to require the BUS WASH VENDOR to make changes in the CQCP and operations including removal of personnel, as necessary, to obtain the quality specified.

C. Notification of Changes

After acceptance of the CQCP by the WAVE TRANSIT SYSTEM Representative or Engineer, the BUS WASH VENDOR shall notify the WAVE TRANSIT SYSTEM Representat ive or Engineer in writing of any proposed changes to the plan. Proposed changes to the CQCP are subject to approval by the WAVE TRANSIT SYSTEM Representative or Engineer.

3.2 QUALITY CONTROL ORGANIZATION

A. The requirements for the CQC organization are a CQC Manager and a sufficient number

of additional qualified personnel to ensure quality and contract compliance during the entire duration of the project and whenever any operation is underway at site. The BUS WASH VENDOR’S CQC staff shall maintain a presence at the Site during the progress of the Work and have complete authority and responsibility to take any action necessary to ensure compliance with the Contract Documents and approved Work Plans. Any time the CQC Manager is not onsite during construction activities, a member of the approved CQC staff shall be designated as the lead CQC inspector and have the same authority as the CQC Manager. The CQC staff shall be subject to acceptance by the WAVE TRANSIT SYSTEM Representative or Engineer. The BUS WASH VENDOR shall provide adequate office space, filing systems and other resources to maintain an effective and fully functional CQC organization. Complete records of all letters, material submittals, shop drawing submittals, schedules and all other Project documentation shall be promptly furnished to the CQC organization by the BUS WASH VENDOR. The CQC organization shall be responsible for maintaining these documents and records at the Site at all times, except as otherwise acceptable to the WAVE TRANSIT SYSTEM Representative or Engineer.

B. The BUS WASH VENDOR shall provide to the WAVE TRANSIT SYSTEM Representative or

Engineer a copy of a letter addressed to the CQC Manager signed by an authorized OFFICER of the BUS WASH VENDOR which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC Manager, including authority to stop work which is not in compliance with the Contract Documents. The CQC Manager shall issue letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities. Furnish copies of these letters to the WAVE TRANSIT SYSTEM Representative or Engineer.

3.3 CONTROL



BUS WASH VENDOR Quality Control is the means by which the BUS WASH VENDOR ensures that the construction, including that of Subcontractors and suppliers, complies with the requirements of the Contract Documents. At least three phases of control shall be conducted by the CQC Manager for each definable feature of Work as follows:

A. Preparatory Control Phase

This phase shall be performed prior to beginning each definable feature of Work; after all required plans, documents, and materials are accepted, and after copies of the Job Hazard Analysis for that activity are at the Work site. This phase shall include a Readiness Review Joint Meeting, to ensure quality while including safety protocols, where the BUS WASH VENDOR will present the following information to the WAVE TRANSIT SYSTEM Representative or Engineer:

1. A review of all applicable specifications, reference codes, and standards. A copy of

those sections of referenced codes and standards applicable to that portion of the Work to be accomplished in the field shall be made available by the BUS WASH VENDOR at the preparatory inspection. These copies shall be maintained in the field and available for use by WAVE TRANSIT SYSTEM personnel until final acceptance of the Work.

2. A review of the applicable Drawings

3. A review of the BUS WASH VENDOR Work Plan

4. A review of the key personnel, safety risks, mitigations, and procedures including the

appropriate Job Hazard Analysis to assure safety requirements are met.

5. A review of the key environmental protection risks, mitigations, and procedures. All CQC Plan reviews must include an evaluation of the adequacy of erosion control and other measures to protect the environmental quality of streams and other areas affected by construction.

6. A review of the key quality observations, tests, and procedures both within the construction

process and at end point verifications.

7. A check to assure that all materials and/or equipment have been tested, submitted, and accepted.

8. Review of provisions that have been made to provide required quality control inspection and testing.

9. Examination of the work area to assure that all required preliminary Work has

been completed and is in compliance with the Contract Documents.

10. A physical examination of required materials, equipment, and sample work to assure that they are on hand, conform to accepted submittals and are properly stored.

11. A review of the appropriate Job Hazard Analysis to assure safety requirements are met.

12. Discussion of procedures for controlling quality of the Work including repetitive

deficiencies. Document construction tolerances and workmanship standards for that feature of Work.

13. A review of the appropriate Operating Experience and Lessons Learned from previous work.

14. A check to ensure that the portion of the plan for the Work to be performed has

been accepted by the WAVE TRANSIT SYSTEM Representative or Engineer.

15. Resolve all differences.



16. Discussion of the initial control phase.

17. The WAVE TRANSIT SYSTEM Representative or Engineer shall be notified at least 5 days

in advance of beginning the preparatory control phase, and the Job Hazard Analysis shall be submitted at that time. This phase shall include a meeting conducted by the CQC Manager and attended by the superintendent, other CQC personnel (as applicable), and the supervisor responsible for the definable feature. The results of the preparatory control phase actions shall be documented by separate minutes prepared by the CQC Manager and attached to the daily CQC report. The minutes of the Readiness Review Joint Meeting must be submitted within 24 hours of the meeting or Work shall cease on that activity until the Readiness Review Joint Meeting minutes are received and accepted by the WAVE TRANSIT SYSTEM Representative or Engineer. The BUS WASH VENDOR shall instruct applicable supervisors, craft workers, and other personnel as to the acceptable level of workmanship required in the Contract Documents.

B. Initial Phase

This phase shall be accomplished at the beginning of a definable feature of Work. The following shall be accomplished:

1. A check of the Work to ensure that it is in full compliance with the Contract

Documents. Review minutes of the Readiness Review Joint Meeting.

2. Verify adequacy of controls to ensure full Contract compliance. Verify required control inspection and testing.

3. Establish level of workmanship and verify that it meets minimum acceptable

workmanship standards. Compare with required sample elements.


5. Check safety to include compliance with and upgrading of the safety plan and Job Hazard Analysis. Review the activity analysis with each worker.

6. The WAVE TRANSIT SYSTEM Representative or Engineer shall be notified at least 24 hours in advance of beginning the initial phase. Separate minutes of this phase shall be prepared by the CQC Manager and attached to the daily CQC report. The minutes of this phase shall be submitted along with the daily CQC report within 24 hours of the meeting with WAVE TRANSIT SYSTEM Representative or Engineer. Exact location of initial phase inspection shall be indicated for future reference and comparison with follow-up phases. An Initial Phase Inspection must be held for each shift if the Work is done on more than one shift and minutes shall be recorded for each shift.

C. Follow-up Phase

Daily checks shall be performed at a frequency commensurate with adequate control of the Work, but no less than daily, to assure control activities, including control testing, are providing continued compliance with the Contract Documents, until completion of the particular feature of Work. The checks shall be made a matter of record in the CQC documentation and submitted electronically in real time in accordance with Section 01600 and the construction document management requirements described in the Scope of Work. Final follow-up checks shall be conducted, and all deficiencies corrected prior to the start of additional features of Work which may be affected by the deficient Work. The BUS WASH VENDOR shall not build upon nor conceal non-conforming Work.

D. Additional Preparatory and Initial Phases

Additional preparatory and initial phases shall be conducted on the same definable features of



Work if: the quality of on-going Work is unacceptable; if there are changes in the applicable CQC staff, on-site production supervision or work crew; if work on a definable feature is resumed after a substantial period of inactivity; or if other problems develop.

3.4 DEFICIENCY TRACKING SYSTEM

The BUS WASH VENDOR shall maintain a cumulative list of deficiencies identified for the duration of the project. Deficiencies to be listed include those identified by the BUS WASH VENDOR’S Quality Control observations, test failures, WAVE TRANSIT SYSTEM’s observations, Quality Incident Reports, and Non-Conformance reports. A current copy of the list shall be maintained in accordance with the Scope of Work at all times.

3.5 NOTIFICATION OF NONCONFORMANCE

The WAVE TRANSIT SYSTEM R e p r e s e n t a t i v e o r E n g i n e e r shall notify the BUS WASH VENDOR of any detected nonconformance with the specified requirements. The BUS WASH VENDOR shall take immediate corrective action after receipt of such notice. Such notice, when delivered to the BUS WASH VENDOR at the location of Work, shall be deemed sufficient for the purpose of notification. If the BUS WASH VENDOR fails or refuses to comply promptly, the WAVE TRANSIT SYSTEM R e p r e s e n t a t i v e o r E n g i n e e r may issue an order stopping all or part of the Work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders shall be made the subject of claim for extension of time or for excess costs or damages by the BUS WASH VENDOR.

3.6 QC RECORDS AND REPORTING

A. All CQC inspection and test data shall be submitted to the WAVE TRANSIT SYSTEM

Representative or Engineer and tracked in an appropriate log. The submittal shall be in accordance with Section 01600 and construction document management requirements described in the Scope of Work.

B. The BUS WASH VENDOR’S CQC Manager and its staff shall maintain current records, i.e. Daily

Reports providing factual evidence that required quality control activities and/or tests have been performed. These records shall include the Work of Subcontractors and suppliers and shall be on an acceptable form as listed in the CQCP.

C. The BUS WASH VENDOR shall maintain complete inspection and testing records and make

them available to the WAVE TRANSIT SYSTEM Representative or Engineer.

D. The BUS WASH VENDOR is responsible for completing a report for each day of field activity. QC Daily Field Reports are required for each shift that Work is performed and shall be signed by the responsible BUS WASH VENDOR representative and submitted to the WAVE TRANSIT SYSTEM Representative or Engineer for approval. The reporting of Work shall be identified by terminology consistent with the construction schedule.

The QC Daily Field Report shall include a summary of Work performed for the shift; QC tests performed; test results; and a "remarks" section that will contain pertinent information, including significant observations, problems encountered during field implementation, and delays encountered. The following QC data is to be provided in the daily report:

1. Date. 2. Weather. 3. Quantities of material received on-site with corresponding delivery tickets. 4. Quantities of materials used. 5. List of QC tests performed and results with references to specifications/drawing

requirements. Identify the control phase (Preparatory, Initial, Follow-up). List of deficiencies noted, along with corrective actions.



6. List of QC observations, assessments, and audits performed and associated details, results, and corrective actions.

7. Remarks section outlining any issues, delays, etc., encountered during the day. 8. Updated drawings, mapping, and graphical representations of field work. 9. Quantities of materials and/or debris to be hauled off-site and disposed of at locations not

owned, operated, or maintained by the WAVE Transit System, including proper chain of custody, required haul tickets, and scale tickets.

10. Photographs of activities, any deficiencies or testing as applicable. 11. Instructions given/received and conflicts in Plans and Specifications.

In addition to this reporting, refer to the technical specifications for more detailed requirements. The original report must be filed through the construction document management system described in the Scope of Work.

END OF SECTION



TECHNICAL SPECIFICATIONS DIVISION 01 GENERAL REQUIREMENTS

SECTION 01 45 01 QUALITY CONTROL (GENERAL CONTRACTOR)

PART 1 GENERAL

1.1 SUMMARY

A. This Section describes the CONTRACTOR’S responsibility to establish and implement an effective Construction Quality Control Plan (CQCP) that complies with the Contract Documents. The CONTRACTOR’S CQCP shall define specific standards, methods, processes, and procedures to be used for all aspects of Quality Control during construction (CQC), including inspection and testing of the Work under these Contract Documents.

B. Construction Quality Assurance (CQA) is the responsibility of the WAVE TRANSIT SYSTEM

Representative or Engineer and includes observing and reporting to document that construction work performed by the CONTRACTOR meets the requirements of the Contract Documents. CQC and overall construction quality is the responsibility of the CONTRACTOR. The CQA services do not relieve the CONTRACTOR of responsibility for compliance with the Contract Documents. CQC includes establishing CQC procedures; establishing the CQC training and certification program; reviewing Work Plans (WPs); preparing Inspection Test Plans (ITPs) to document review, witness, and hold points; performing in-process inspections to document construction processes and performance; and performing materials testing to demonstrate the quality of the constructed elements.

C. CONTRACTOR’S Quality Control Requirements Summary

1. The CONTRACTOR, within the limitations of the Contract, shall choose construction

methods, schedules, materials, and equipment to complete the Work. It is the CONTRACTOR’S responsibility to provide quality control over materials, workmanship, and methods to ensure compliance with the Contract Documents. To this end, the CONTRACTOR shall establish and manage an effective quality-control program with appropriate qualified staff and provide them with the authority and responsibility to assure compliance with the Contract Documents and approved Work Plans.

2. The CONTRACTOR shall prepare, and furnish to the WAVE TRANSIT SYSTEM

Representative or Engineer for review, a proposed CQCP to implement the Contract requirements for all construction operations, both on-site and off- site, including Work by Subcontractors, fabricators, suppliers, and purchasing agents. Construction shall be permitted to begin only after acceptance of the CQCP by the WAVE TRANSIT SYSTEM R e p r e s e n t a t i v e ( o r E n g i n e e r ) or acceptance by the WAVE TRANSIT SYSTEM or Engineer of an interim plan applicable to the particular feature of work to be started.

3. The CONTRACTOR shall identify a qualified individual as the CQC Manager who will be responsible for the overall management of the CONTRACTOR’S CQC. Minimum qualification requirements for the CQC Manager is five (5) years of experience in that role or similar. The CQC Manager shall report directly to the CONTRACTOR’S Principal Officers and shall not report through any structure responsible for production of the Work. Further, the CONTRACTOR’S CQC manager is responsible for independent inspection of the CONTRACTOR’S deliverables such that they meet the requirements as listed in Section 01600 Product Requirements. The CQC personnel shall be independent from the WAVE TRANSIT SYSTEM’S Representative’s or the Engineer’s CQA personnel. The responsibility and authority of the CQC inspection personnel in the CQC Plan must be clear and specific. The CQC Plan shall address the CONTRACTOR’S processes of documenting and correcting adverse conditions, deficiencies, and nonconformance’s. At no point shall CQC or CQA personnel direct the CONTRACTOR’S means and methods.

4. The CONTRACTOR shall provide a training program for craft personnel on the procedures

and quality requirements for the Work to be executed.



5. The CONTRACTOR shall employ adequate staff to effectively implement the CQCP to ensure

that the CONTRACTOR’S performance of the Work will meet the requirements of the Contract Documents. The CONTRACTOR shall ensure that all CQC activities are coordinated proactively with the CONTRACTOR’S construction sequence and schedule. The CQCP shall cover all construction activities both on-site and off-site and shall include the requirements indicated within the specifications and Contract Documents. The necessary qualifications, training, and certification for CQC inspection personnel shall be established in the CQC Plan and resumes for personnel assigned to a specific function shall be included in the initial CQC Plan.

1.2 REFERENCES

A. Applicable Standards: Standards of the following, as referenced herein:

1. American National Standards Institute (ANSI). 2. American Society of Mechanical Engineers (ASME) 3. American Society for Testing and Materials (ASTM). 4. International Code Council (ICC) 5. National Electric Code (NEC) 6. National Fire Protection Association (NFPA) 7. Underwriters Laboratories, Inc. (UL)

1.3 DEFINITIONS

A. Adverse Conditions: Deficiencies including nonconforming material, parts, or components;

failures; malfunctions; deviations; noncompliance with specifications or drawing requirements; and non-hardware deficiencies such as noncompliance with procedures or instructions

B. Corrective Action: The action taken to correct an Adverse Condition. This includes interim

measures as well as corrective and preventive actions.

C. Deficiency: A characteristic of an item that has been discovered by inspection, test, or examination (hereafter referred to as Inspection) to be out of compliance with any required Code, Contract, Standard, Specification, Drawing, Procedure, or Work Plan requirement applicable to that item. A deficiency may occur during in-process work.

D. Field Quality Control Testing: Tests and inspections that are performed on-site for

installation/construction of the Work and for completed Work.

E. Hold Point: A designated stopping place during or following a specific activity where inspection, or review, is required before further Work can be performed.

F. Inspection: A phase of QC performed by inspection personnel or other qualified

individuals approved by QA management that, by means of inspection, observation, and/or measurement, determines the conformance of materials, supplies, components, parts, appurtenances, systems, processes, or structures to predetermined quality requirements.

G. Nonconformance: A noticeable, detectable, or traceable departure in the characteristics,

documentation of an item, or element of Work that renders its quality unacceptable or indeterminate caused by failure to meet the requirements of the specified quality or design basis. Work in progress may be nonconforming in some aspect but is not necessarily the subject of an NCR unless steps are not taken to correct the nonconforming aspect and continuation of the Work without correction would unduly complicate or delay the needed correction.

H. Nonconformance Report (NCR) – The document used to report, evaluate, track, and

disposition nonconformance’s.



I. Preconstruction Testing: Tests and inspections that are performed specifically for the Project before products and materials are incorporated into the Work to verify performance or compliance with specified criteria.

J. Product Testing: Tests and inspections that are performed by a testing agency qualified to

conduct product testing and are acceptable to authorities having jurisdiction, to establish product performance and compliance with Contract Documents and industry standards.

K. Quality Assurance: Quality Assurance (QA) refers to a planned system of review procedures

conducted by personnel not directly involved in the constructed work elements and deliverable development process. Reviews or tests, preferably by independent third parties, are performed following or during the implementation of QC procedures to verify that quality objectives are met.

L. Quality Control: Quality Control (QC) refers to quality related activities associated with the

creation of constructed work elements and Project deliverables. Construction Quality Control is a system implemented by the CONTRACTOR to verify that constructed work elements and deliverables are of acceptable quality and are complete and correct, and compliant with the Contract Documents. The CQC program shall also demonstrate that quality is built into the work process in addition to the required materials testing and end-point verifications by the use of evaluations, assessments, and audits. The CQC Program is designed to ensure that all activities conform to the Contract Documents.

M. Quality Incident: An Adverse Condition or Deficiency

N. Quality Incident Report (QIR) – The document used to report, evaluate, track, and

disposition Adverse Conditions or Deficiencies.

O. Source Quality-Control Testing: Tests and inspections that are performed at the source (i.e. quarry, plant, mill, factory, or shop).

1.4 CONFLICTING REQUIREMENTS

A. General: If compliance with two or more standards is specified and the standards establish different or conflicting requirements for minimum quantities or quality levels, comply with the most stringent requirement. If it is unclear which standard is more stringent, submit a Request for Information to the WAVE TRANSIT SYSTEM Representative or Engineer for clarification.

B. Minimum Quantity or Quality Levels: All Work shall meet or exceed the quantity or quality

level shown or specified in the Contract Documents. Refer any uncertainties to the WAVE TRANSIT SYSTEM Representative or Engineer for a decision before proceeding.

1.5 SUBMITTALS

A. Submittals and submittal procedures shall comply with Specification Section 01600 Product

Requirements.

B. Construction Quality Control Plan (CQCP)

The CONTRACTOR shall furnish the Construction Quality Control Plan (CQCP) proposed to implement the requirements of the Contract Documents. The CQCP shall identify personnel, procedures, control, instructions, tests, records, and forms to be used. The minimum requirements for the CQCP are presented in these Specifications. Work outside of the features of Work included in an accepted interim plan shall not be permitted to begin until acceptance of a CQCP or another interim plan containing the additional features of Work to be started. CQCP requirements are provided in Section 3.1.

C. Qualification Data



The CONTRACTOR shall submit a recent resume and other qualification information for the CONTRACTOR’S CQC Manager. Minimum qualification requirements for the CQC Manager is five (5) years of experience in that role or similar. Submit a recent resume and other qualifications for operators, inspection and testing personnel as indicated herein.

Prepare and electronically submit certified reports in accordance with other Specification Sections and the construction document management requirements described in the Scope of Work. Include the following:

1. Project title and number.

2. Date of test/inspection and report preparation.

3. Testing agency information and name of person(s) performing tests/inspections.

4. Description of the Work and test/inspection method.

5. Identification of product and specification section.

6. Complete test/inspection data, results and result comparison to relevant requirements

(by specification or appropriate standard).

7. Interpretation of test results, their compliance with requirements, and any recommendations.

8. Record of temperature and weather conditions at time of sample taking and testing and inspecting.

9. Name and signature of inspector.

10. Recommendations regarding necessity for retesting and re-inspecting.

D. Permits, Licenses, and Certificates: For WAVE TRANSIT SYSTEM'S records, submit

electronically to the WAVE TRANSIT SYSTEM R e p r e s e n t a t i v e copies of permits, licenses, certifications, inspection reports, releases, jurisdictional settlements, notices, judgments, correspondence, records, and similar documents, established for compliance with standards and regulations bearing on performance of the Work. The submittals shall comply with Section 01600 Product Requirements and the construction document management requirements described in the Scope of Work.

E. Deviations: Alternative methods of CQC assessment and testing may be used during the course

of the Work. The WAVE TRANSIT SYSTEM Represen ta t i ve o r Eng ineer will review proposed modifications and, if accepted, will incorporate them into the Project. Disposition of alternative methods will be documented for inclusion in the Project records.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION

3.1 CQCP REQUIREMENTS

A. Content of the CQCP

The CQCP shall include a description of the support organization, personnel, and responsibilities; procedures for review of submittals for materials testing and reporting, for construction deficiency tracking; and for reporting procedures and format. Construction shall be permitted to begin only after acceptance of the CQCP by the WAVE TRANSIT SYSTEM Representative (or Engineer) or acceptance by the WAVE TRANSIT SYSTEM Representative or Engineer of an interim plan applicable to the particular feature of Work to be started.



The CQCP shall describe criteria, methods, detailed activities, responsibilities, and quality means that are required to ensure effective operation and control of the program during the execution of the Work including:

1. Construction processes, procedures, and/or work plans to describe how work is going to be

performed and controlled.

2. Construction Inspection and Test Plans (ITP) are procedure-based, project-specific plans that further describe the required activities, steps, documentation, and authorizations to complete a particular operation or process. An outline of the project construction and inspection test plan with minimum hold points shall be provided.

3. Quality documents, supplier test records, checklists, field observations and forms that

document achieved results or provide evidence of activities performed.

4. The CQCP shall include a table of contents listing, at a minimum, the following major sections:

a. CQC organization.

b. Names and qualifications.

c. Duties, responsibilities, and authorities of CQC personnel.

d. Outside organizations.

e. Scope of work with details critical to quality work products.

f. Submittal procedures and initial submittal register with emphasis on quality control procedures used in development of submittals.

g. Procedures to complete repair and rework items.

h. List of definable features for activity (i.e., CQC methods and controls, sampling

and testing methods).

i. Documentation procedures.

j. CQC Deficiency and Non-Conformance Process.

k. Training and cer t i f icat ion requirements for the CQC Plan, construct ion operat ions, inspections, and testing.

l. Procedures for documenting that WPs and QC processes have been performed

as planned and intended.

5. A description of the CQC organization, including a chart showing lines of authority, and a reporting structure.

6. The reporting structure shall clearly provide for direct reporting access by the CQC Manager to a principal officer of the CONTRACTOR who is independent of the CONTRACTOR’S project execution team.

7. Process for training of personnel and other procedures deemed appropriate.

8. A listing of outside organizations, such as consulting engineering firms, which will be

employed by the CONTRACTOR and a description of services these firms will provide, including decision-making authority.

9. Materials testing schedules and inspections plans including:

a. Specification Section number and title.



b. Description of test and inspection procedures.

c. Reference applicable standards.

d. Number of tests and inspections required.

e. Entity responsible for performing tests and inspections.

f. Note any special sampling requirements or other features.

g. Reporting requirements.

h. The mater ials test schedule shal l include required test ing inc luding test

type and frequency based on the technologies proposed.

10. A list of definable features of Work and QC activities for each feature. A definable feature of Work is a task that is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be work by the same trade in a different environment. Although each section of the specifications may generally be considered a definable feature of Work, there is frequently more than one definable feature under a particular specification section. This list shall be agreed upon by the WAVE TRANSIT SYSTEM Representative or Engineer and the CONTRACTOR.

11. The content, preparation, change control, review, and approval of all required construction

documents including acquisition, evaluation, reporting, review, and approval of construction, inspection and measurement data.

12. CQC form shall be provided electronically (i.e., in real time). Examples of CQC forms, which may include, but not be limited to the following:

a. CQC Inspection Reports, as required by WAVE TRANSIT SYSTEM

b. Instrument/Equipment Calibration Log

c. Additional forms as required by the Contract Documents, or by the CONTRACTOR

CQC staff.

13. Procedures for reviewing, approving, and managing submittals:

a. Provide the name(s) of the person(s) in the CQC organization authorized to prepare and review required QC submittals.

b. The CONTRACTOR shall provide the initial submittal of the submittal register as

specified in Specification Section 01600 "Product Requirements."

14. Procedures for addressing adverse conditions, deficiencies, nonconforming items, and repair and rework.

15. The frequency, procedures, and verification process for recording and verifying as-built

information on record documents and how they will be maintained until they are submitted to the WAVE TRANSIT SYSTEM Representative or Engineer.

16. The CQCP shall contain procedures for tracking construction deficiencies from identification

through acceptable corrective action. These procedures shall establish a tracking method to ensure that deficiencies have been identified and corrected as a part of the NCR Process. The CONTRACTOR shall prepare and/or respond to NCRs using the approved NCR form.

17. Copies of current certifications for monitoring and testing equipment.

18. Documentation procedures, including proposed report/form formats.



19. Documentation method for training personnel in specifics of the CQC Plan.

B. Acceptance of Plan

Preliminary review of the overview and key attributes of the CONTRACTOR’S Quality Control Program will be performed prior to the issuing of the Notice to Proceed. After the pre-construction meeting, before start of design or construction, and prior to acceptance of the CQC plan by the WAVE TRANSIT SYSTEM Representative or Engineer, the CONTRACTOR shall meet with the WAVE TRANSIT SYSTEM Representative or Engineer and discuss the CONTRACTOR’S quality control plan. Acceptance of the CONTRACTOR’S CQCP by the WAVE TRANSIT SYSTEM Representative or Engineer is required prior to the start of construction. Acceptance is conditional and shall be predicated on satisfactory performance during the construction. The WAVE TRANSIT SYSTEM Representative or Engineer reserves the right to require the CONTRACTOR to make changes in the CQCP and operations including removal of personnel, as necessary, to obtain the quality specified.

C. Notification of Changes

After acceptance of the CQCP by the WAVE TRANSIT SYSTEM Representative or Engineer, the CONTRACTOR shall notify the WAVE TRANSIT SYSTEM Representat ive or Engineer in writing of any proposed changes to the plan. Proposed changes to the CQCP are subject to approval by the WAVE TRANSIT SYSTEM Representative or Engineer.

3.2 QUALITY CONTROL ORGANIZATION

A. The requirements for the CQC organization are a CQC Manager and a sufficient number

of additional qualified personnel to ensure quality and contract compliance during the entire duration of the project and whenever any operation is underway at site. The CONTRACTOR’S CQC staff shall maintain a presence at the Site during the progress of the Work and have complete authority and responsibility to take any action necessary to ensure compliance with the Contract Documents and approved Work Plans. Any time the CQC Manager is not onsite during construction activities, a member of the approved CQC staff shall be designated as the lead CQC inspector and have the same authority as the CQC Manager. The CQC staff shall be subject to acceptance by the WAVE TRANSIT SYSTEM Representative or Engineer. The CONTRACTOR shall provide adequate office space, filing systems and other resources to maintain an effective and fully functional CQC organization. Complete records of all letters, material submittals, shop drawing submittals, schedules and all other Project documentation shall be promptly furnished to the CQC organization by the CONTRACTOR. The CQC organization shall be responsible for maintaining these documents and records at the Site at all times, except as otherwise acceptable to the WAVE TRANSIT SYSTEM Representative or Engineer.

B. The CONTRACTOR shall provide to the WAVE TRANSIT SYSTEM Representative or

Engineer a copy of a letter addressed to the CQC Manager signed by an authorized OFFICER of the CONTRACTOR which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC Manager, including authority to stop work which is not in compliance with the Contract Documents. The CQC Manager shall issue letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities. Furnish copies of these letters to the WAVE TRANSIT SYSTEM Representative or Engineer.

3.3 CONTROL

CONTRACTOR Quality Control is the means by which the CONTRACTOR ensures that the construction, including that of Subcontractors and suppliers, complies with the requirements of the Contract Documents. At least three phases of control shall be conducted by the CQC Manager for each definable feature of Work as follows:



A. Preparatory Control Phase

This phase shall be performed prior to beginning each definable feature of Work; after all required plans, documents, and materials are accepted, and after copies of the Job Hazard Analysis for that activity are at the Work site. This phase shall include a Readiness Review Joint Meeting, to ensure quality while including safety protocols, where the CONTRACTOR will present the following information to the WAVE TRANSIT SYSTEM Representative or Engineer:

1. A review of all applicable specifications, reference codes, and standards. A copy of

those sections of referenced codes and standards applicable to that portion of the Work to be accomplished in the field shall be made available by the CONTRACTOR at the preparatory inspection. These copies shall be maintained in the field and available for use by WAVE TRANSIT SYSTEM personnel until final acceptance of the Work.

2. A review of the applicable Drawings

3. A review of the CONTRACTOR Work Plan

4. A review of the key personnel, safety risks, mitigations, and procedures including the

appropriate Job Hazard Analysis to assure safety requirements are met.

5. A review of the key environmental protection risks, mitigations, and procedures. All CQC Plan reviews must include an evaluation of the adequacy of erosion control and other measures to protect the environmental quality of streams and other areas affected by construction.

6. A review of the key quality observations, tests, and procedures both within the construction

process and at end point verifications.

7. A check to assure that all materials and/or equipment have been tested, submitted, and accepted.

8. Review of provisions that have been made to provide required quality control inspection and testing.

9. Examination of the work area to assure that all required preliminary Work has

been completed and is in compliance with the Contract Documents.

10. A physical examination of required materials, equipment, and sample work to assure that they are on hand, conform to accepted submittals and are properly stored.

11. A review of the appropriate Job Hazard Analysis to assure safety requirements are met.

12. Discussion of procedures for controlling quality of the Work including repetitive

deficiencies. Document construction tolerances and workmanship standards for that feature of Work.

13. A review of the appropriate Operating Experience and Lessons Learned from previous work.

14. A check to ensure that the portion of the plan for the Work to be performed has

been accepted by the WAVE TRANSIT SYSTEM Representative or Engineer.


16. Discussion of the initial control phase.

17. The WAVE TRANSIT SYSTEM Representative or Engineer shall be notified at least 5 days in advance of beginning the preparatory control phase, and the Job Hazard Analysis shall be submitted at that time. This phase shall include a meeting conducted by the CQC Manager and attended by the superintendent, other CQC personnel (as applicable), and the supervisor responsible for the definable feature. The results of the preparatory control



phase actions shall be documented by separate minutes prepared by the CQC Manager and attached to the daily CQC report. The minutes of the Readiness Review Joint Meeting must be submitted within 24 hours of the meeting or Work shall cease on that activity until the Readiness Review Joint Meeting minutes are received and accepted by the WAVE TRANSIT SYSTEM Representative or Engineer. The CONTRACTOR shall instruct applicable supervisors, craft workers, and other personnel as to the acceptable level of workmanship required in the Contract Documents.

B. Initial Phase

This phase shall be accomplished at the beginning of a definable feature of Work. The following shall be accomplished:

1. A check of the Work to ensure that it is in full compliance with the Contract

Documents. Review minutes of the Readiness Review Joint Meeting.

2. Verify adequacy of controls to ensure full Contract compliance. Verify required control inspection and testing.

3. Establish level of workmanship and verify that it meets minimum acceptable

workmanship standards. Compare with required sample elements.


5. Check safety to include compliance with and upgrading of the safety plan and Job Hazard Analysis. Review the activity analysis with each worker.

6. The WAVE TRANSIT SYSTEM Representative or Engineer shall be notified at least 24 hours in advance of beginning the initial phase. Separate minutes of this phase shall be prepared by the CQC Manager and attached to the daily CQC report. The minutes of this phase shall be submitted along with the daily CQC report within 24 hours of the meeting with WAVE TRANSIT SYSTEM Representative or Engineer. Exact location of initial phase inspection shall be indicated for future reference and comparison with follow-up phases. An Initial Phase Inspection must be held for each shift if the Work is done on more than one shift and minutes shall be recorded for each shift.

C. Follow-up Phase

Daily checks shall be performed at a frequency commensurate with adequate control of the Work, but no less than daily, to assure control activities, including control testing, are providing continued compliance with the Contract Documents, until completion of the particular feature of Work. The checks shall be made a matter of record in the CQC documentation and submitted electronically in real time in accordance with Section 01600 and the construction document management requirements described in the Scope of Work. Final follow-up checks shall be conducted, and all deficiencies corrected prior to the start of additional features of Work which may be affected by the deficient Work. The CONTRACTOR shall not build upon nor conceal non-conforming Work.

D. Additional Preparatory and Initial Phases

Additional preparatory and initial phases shall be conducted on the same definable features of Work if: the quality of on-going Work is unacceptable; if there are changes in the applicable CQC staff, on-site production supervision or work crew; if work on a definable feature is resumed after a substantial period of inactivity; or if other problems develop.

3.4 DEFICIENCY TRACKING SYSTEM

The CONTRACTOR shall maintain a cumulative list of deficiencies identified for the duration of the



project. Deficiencies to be listed include those identified by the CONTRACTOR’S Quality Control observations, test failures, WAVE TRANSIT SYSTEM’s observations, Quality Incident Reports, and Non-Conformance reports. A current copy of the list shall be maintained in accordance with the Scope of Work at all times.

3.5 NOTIFICATION OF NONCONFORMANCE

The WAVE TRANSIT SYSTEM R e p r e s e n t a t i v e o r E n g i n e e r shall notify the CONTRACTOR of any detected nonconformance with the specified requirements. The CONTRACTOR shall take immediate corrective action after receipt of such notice. Such notice, when delivered to the CONTRACTOR at the location of Work, shall be deemed sufficient for the purpose of notification. If the CONTRACTOR fails or refuses to comply promptly, the WAVE TRANSIT SYSTEM R e p r e s e n t a t i v e o r E n g i n e e r may issue an order stopping all or part of the Work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders shall be made the subject of claim for extension of time or for excess costs or damages by the CONTRACTOR.

3.6 QC RECORDS AND REPORTING

A. All CQC inspection and test data shall be submitted to the WAVE TRANSIT SYSTEM

Representative or Engineer and tracked in an appropriate log. The submittal shall be in accordance with Section 01600 and construction document management requirements described in the Scope of Work.

B. The CONTRACTOR’S CQC Manager and its staff shall maintain current records, i.e. Daily

Reports providing factual evidence that required quality control activities and/or tests have been performed. These records shall include the Work of Subcontractors and suppliers and shall be on an acceptable form as listed in the CQCP.

C. The CONTRACTOR shall maintain complete inspection and testing records and make them

available to the WAVE TRANSIT SYSTEM Representative or Engineer.

D. The CONTRACTOR is responsible for completing a report for each day of field activity. QC Daily Field Reports are required for each shift that Work is performed and shall be signed by the responsible CONTRACTOR representative and submitted to the WAVE TRANSIT SYSTEM Representative or Engineer for approval. The reporting of Work shall be identified by terminology consistent with the construction schedule.

The QC Daily Field Report shall include a summary of Work performed for the shift; QC tests performed; test results; and a "remarks" section that will contain pertinent information, including significant observations, problems encountered during field implementation, and delays encountered. The following QC data is to be provided in the daily report:

1. Date. 2. Weather. 3. Quantities of material received on-site with corresponding delivery tickets. 4. Quantities of materials used. 5. List of QC tests performed and results with references to specifications/drawing

requirements. Identify the control phase (Preparatory, Initial, Follow-up). List of deficiencies noted, along with corrective actions.

6. List of QC observations, assessments, and audits performed and associated details, results, and corrective actions.

7. Remarks section outlining any issues, delays, etc., encountered during the day. 8. Updated drawings, mapping, and graphical representations of field work. 9. Quantities of materials and/or debris to be hauled off-site and disposed of at locations not

owned, operated, or maintained by the WAVE Transit System, including proper chain of custody, required haul tickets, and scale tickets.

10. Photographs of activities, any deficiencies or testing as applicable.



11. Instructions given/received and conflicts in Plans and Specifications.

In addition to this reporting, refer to the technical specifications for more detailed requirements. The original report must be filed through the construction document management system described in the Scope of Work.

END OF SECTION