ADAA R&H WorkshopSeptember, 2011

College of EngineeringRecruit and Hire Workshop

September 26, 2011

Agenda

Introduction

Review of CoE Procedures and Guidelines

Dual Career Issues & ADVANCE Best Practice

CRLT Players

Discussions

Timeline August - September

Start advertising process ADAA must approve ads

September-November STRIDE Faculty Recruitment Workshop (9/23, 9/26, 10/5,

10/13, 10/15, 10/28) CoE requires all members of a search committee to attend

or have attended one such workshop in the last three years Departments submit candidate pool

Prior to first visit – candidate pool evaluation must occur Submit list to CoE, Dean’s Advisory Committee on Faculty

Diversity will review and approve

Timeline April

April 11: Last day to submit casebooks to the EC for Sept 1 start date

April 30: Per AAU guidelines, September offers of hire made after this date require permission of the Provost of the current employer. After April 30, requests to hire should be for January 1 start

dates except in unusual circumstances

May May 20: Last day to submit casebooks to the EC for Jan

1 start date

Timeline

June June 1: Deadline on acceptance for

September hires

July July 1: Deadline on acceptance for January

hires Extension usually granted if requested by

candidate.

Interview Visit Include people outside of the department – potential

collaborators Provide additional non-evaluative meeting for

woman/URM candidate with a current woman/URM faculty member

Consider meeting time with students Schedule meeting with ADAA for both Junior and

Senior Hires Other associate deans if ADAA not available Senior hires also need to meet with Dean

Follow Up!

Legal Considerations There are questions that are illegal and counterproductive for us to ask of candidates In a 2007 study of candidates for positions at U-M who withdrew from searches or turned

down offers, several candidates mentioned that they had been asked illegal and discriminatory questions about their personal lives and intentions. Faced with such questions, candidates (male and female) may feel pressured to answer

with the "right" answer, and they rightfully may resent such questions. What questions are illegal?

Family status; Race; Religion; Residence; Sex; Age; Arrests or Convictions; Citizenship or Nationality; Disability.

Some of the Illegal Questions: Are you married? What is your maiden name? Do you have any children? Are you pregnant? What are your childcare arrangements?

Please keep in mind that the situation is different if the candidate brings up questions about family. Topics the candidate brings up can be discussed.

Casebook Keys College reps

Junior faculty – one per EC requirement. Senior Faculty – two per EC requirement. CoE reps must submit evaluations to ADAA and department. EC will

not review offer request unless CoE rep letters are included

Letters of recommendation Senior Faculty: Minimum five ‘arm’s length’ letters from

persons who are outside the present institution of the candidate and who did not work or train with the candidate at other institutions.

Junior Faculty: Minimum three letters. Thesis advisors and collaborators acceptable, discourage fellow graduate students.

Approval Process

Department Approval Follow established procedure

CoE Executive Committee Approval Provost and Regents Approval

Offers to assistant professors can be extended after EC approval.

Offers to senior candidates can only be made after Provost approval.

Typical Startup Packages Funded by Department, College and Provost

Summer Months: 3~4 months total Cannot pay three months of summer in one year all in general funds

Moving Expenses: 10% of Salary Student Support: 4 student years, $220,000 in 2010-2011 Research Funds: Adequate to be well-equipped to begin research

Most new faculty members had balance at the end of the 5th year Renovation: As needed Travel/Discretionary: As appropriate Transfer of Grants: As needed Engineering Education Workshop Funds (faculty new to teaching)

Startup grid and offer letter require CoE approval – Please work with Bekah Ashley

Best Practices Dual Career Program ADVANCE Handbook for Faculty Searches and

Hiring Candidate self reporting Opportunity Hires

Continue to be aggressive in 2011-2012 ADAA provides travel supports to women and URM speakers in

department seminars If candidate interested or indentified, send CV to EC for approval

before formal interviews

Provost’s Office Support

Resources ADAA Office:

http://www.engin.umich.edu/admin/adaa Dual Career:

http://www.provost.umich.edu/programs/dual_career/index.html

Advance: http://sitemaker.umich.edu/advance/home

Rebekah AshleyManaging Director of Academic Affairsbekahb@umich.edu 7-7035Position Descriptions, Offers and Packages