action planning-ffa.pdf

7/28/2019 Action Planning-FFA.pdf

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Action Planning

Short course with participants from Surabaya, Indonesia

Saskia Ruijsink, June 2012, IHS


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Action Planning: Force-Field Analysis

areas


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Force field analysis

Objectives

To explain the concept of force-field analysis

To demonstrate its use in one case


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Objectives

After this session you should be able to:

Understand the meaning of Force Field

Analysis

Use it in t e context o t e case stu y


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Forces

Driving Forces

Objective

Constraining Forces


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Force field analysis: process

Set

objectives


develop

potential

actions

identify

forces

select

forces feasible

to influence

brainstormdevelopand test

strategies

developtasks and

timing


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Initial analysis

Driving Forces Restraining forces

Public worried by healthLimited funds

Poor infrastructure

and facilities

Central Government

policy

Motivation of manager

Local taxes

Private sector interest

No guidelines for

water quality

No community

organization

Staff are negative

Objective: Improve water quality (pollution

values should be at least 2 times lower) of 3

districts by the end of September 2012


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Force field analysis: filtering

Filter most important key forces

What are the strongest forces?

What forces can be influenced?

Rule of thumb: filter down to seven forces

2 driving forces

5 constraining forces


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Initial analysis


Public worried by healthLimited funds

Poor infrastructure

and facilities

Motivation of manager

No guidelines for

water quality

No community

organization

Staff are negative

Objective: Improve water quality (pollution

values should be at least 2 times lower) of 3

districts by the end of September 2012


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Conclusions and next steps

FFA is a tool to help develop practical and

innovative courses of action

The next step is to test and prioritize the ideas


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Instructions 1

Follow the assignments described in the

handbook

For the Force Field Analysis we limit ourselves

to Instructions 1 and 2


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Instructions 1

List restraining and driving forces Use the forms in your workbook

Write your objective and as many restraining forces(anything which is likely to get in the way of achievingthe objective) and driving forces (that help achieving it).

Give a short description: describe in a few words

If you prefer, forces can be grouped, e.g.: institutions (eg government)

skills/ attitudes/ procedures

site problems

finance


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Form for Driving forces

Objective:

Driving Force Short description Influence Time Resources Commitment


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Form for Restraining forces

Objective:

Restraining

Force

Short description Influence Time Resources Commitment


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Test against criteria Once you have written the forces, check to see ifthey are feasible to influence. Write yes or No in the boxes on the

right. Possible to influence?Is it realistic that we can influence this force/ do

something to change?

Can influence in time?Is it possible to have a significant influence within thetime you have set in the objectives.

Are resources available to influence?Is it realistic that we can get together the

resources w c are necessary o n uence s orce Is there enough commitment? Do you feel strongly enough about influencing

this force? Is it likely that the support of others (politics, population) will backyou?

Any ideas you get for action can be noted down separately - dontcome out with solutions yet!


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Instructions 2

Draw the Forces in the Force Field diagram

Filter the Forces and make a new Force Field

Diagram with a maximum of 7 Forces

Deve oping potentia actions in t e nextsession (brainstorming) starting at 15.30 today


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Initial analysis


Force B

Force XForce A

Force C

Force D

Force .

Force

Force Z

Force

Objective; to improve X by Y % over

within a period Z years


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Force Field Analysis

filtering to key forces


Force N

Force Q

Force

Force S

Force

Force T

Objective; to improve X by Y % over

within a period Z years


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Conclusions and next steps

FFA is a tool to help develop practical and innovative

courses of action

The next step is to make sure your objective is

satisfactory and work your way through the

instructions in the workbook


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References

Improving performance in public organizations A guide forManagers Mayo-Smith, Ian and Ruther, Nancy

Publisher: Kumarian Press West Hartford, Connecticut USA Pages:126 Date: 1986

Comments: A very useful practical guide to the technique ofPerformance Improvement Programming - developed to help public

sector organ zat ons mprove per ormance. Inc u es exerc ses can eused individually or in group work.

Guide for managing change for urban managers and trainersUNCHS

Publisher: United Nations Centre for Human Settlements NairobiPages: 149 Date: 1989

Comments: Good source book for introductions/ exercises in problemanalysis, organizational change and action planning. Can be used alsofor stand alone training. Better if used as a base for adaptation.Includes a short form of force field analysis.

action planning-ffa.pdf

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