accounts preparation system for audit exempt...

1 Accounts Preparation System Quick Guide v 1.0, November 2017

Accounts Preparation System for Audit

Exempt Entities: Quick Start Guide

1. Homepage

Thank you for subscribing to the Accounts Preparation System (also known as

TECM). This guide will help you understand how to use the tool. Let’s first look at the

Accounts Preparation System homepage on CCH Online.

Stop Press

This section keeps subscribers aware of important developments that have not yet

been incorporated into the main text.

What’s Changed

This section lists, in chronological order with the most recent at the top, all changes

to this product.

Guidance on accounts preparation

This section explains how to use Accounts Preparation System.

Work programmes (PDFs)

These sections provide PDFs of the worksheets following each referencing system.


2. Downloading the program from CCH Online

To create a new accounts preparation file, click on the ‘Download’ button on the

homepage.

The file will be sent to your ‘Downloads’ folder. See below for how this step appears

in Firefox and Google Chrome browsers. We recommend you download a new

programme from this page for each new assignment so that you are confident

you are working with the latest version of the Accounts Preparation System.


Firefox browser

Open the file from the location that the browser has saved the file:


Google Chrome browser

Google Chrome will automatically save a copy of the file to your downloads folder.

Open the file from the location that the browser has saved the file:


3. Using the excel programme

The excel programme will now open and a box will appear prompting you to either

save the file by clicking ‘OK’ if it is a new client file, or, if you are opening an existing

client file, to skip this step by clicking ’Cancel’.

If you click ‘OK’, a box will appear asking you for the file name and where you want

to save the file. It is important that you use your firm’s standard file-naming structure

and that you save the file in the folder that your firm designates for this purpose (and

that is regularly backed up). Once you have entered these details click ‘OK’.

The programme homepage will appear. Click on ‘Go to questions sheet’.

Note: Please ensure that you have macros enabled to use the programme. You may also need to disable

the protected view in your settings. Refer to the ‘Troubleshooting’ section in this quick guide for guidance.

in these areas.


Once you have opened your newly created excel file it will look like this:

Complete the client name, year-end and file number fields shown in the red

outline in the screenshot above. These will then automatically appear on all

worksheets, saving you time.

File indexing

The file indexing can be amended to enable the references in the top right hand

corner of each schedule to slot into the old PCAS audit exempt file structure or the

Kestrian/APS/old TECM file structure as an alternative to the default system (both on

screen and when the schedules are printed out).

You can select your required referencing system for each client file using the drop

down menu in the Questions tab:


Tailoring

The file is tailored by answering the questions in the 'Questions' tab to tailor financial

statement areas in/out of the file. The programme will automatically hide worksheets

and rows that are not relevant to your assignment as you answer the tailoring

questions.

Tab mapping

The ‘Guidance’ tab contains a table listing the file sections and associated schedules

with references and names as well as the tab name of each schedule to enable

users to find their worksheets in the new template whichever referencing system

they choose to use. The default column shows the reference of each schedule if

users select 'default' in the questionnaire; the second and third columns show the

references if users select the PCAS/Kestrian options from the drop down menu in

the questionnaire.


Note that this listing has no bearing on the TECM client file, it is provided purely as a

reference point to look up file names and references for users. Any tailoring of the

file is done in the Questions tab by selecting the referencing system and answering

the tailoring questions.

Inserting tabs

To insert a new work programme, use the blank template at the end of the workbook

(workprog) which will have the header information. Right click on its tab and then

select 'Move or Copy' which will list all the sheets in this workbook. Highlight the tab

of the sheet before which you want workprog inserted, tick 'Create a copy', then click

'OK'. The workprog sheet will be inserted and opened for you to edit, with a tab

name of 'workprog02'.

Print functionality

A print button is available on the Questions Sheet to facilitate printing of this sheet or

whole workbook (hard copy and PDF versions):


The rest of the package works very much as a normal excel spreadsheet and so can

be filled in, formatted, printed and so on.

Quick tip: Shortcut to worksheets

Here is a useful excel shortcut that you may wish to familiarise yourself with.

If you need to skip to a tab in your workbook, simply hover your cursor over the

green arrow on the bottom left of the questions sheet and right click.


A pop up will appear to list all the active sheets in the workbook. Click on the

required sheet name, then ‘OK’ and you will automatically be taken to that sheet.


4. Troubleshooting

4.1 System Compatibility

This tool should be compatible with the following versions of Excel:

32 bit 64 bit Excel 2007 - Excel 2010 Excel 2010 Excel 2013 Excel 2013 Excel 2016 Excel 2016

However, it is not compatible with versions of Excel prior to 2007, neither is it

compatible with Mac computers.

4.2 Macros

This programme requires macros to be enabled. If you do not have macros enabled,

an error message may appear when you try to open the programme.

To check your macro settings:

i. Go to File -> Options -> Trust Center and press the Trust Center Settings

button.

ii. You will see the Trust Center window. Select the Macro Settings option

This is a matter for each firm to consider depending on their IT policy.

The ’Disable all macros with notification’ option will allow the user to selectively

enable macros by bringing up the following pop-up every time a file with macros is

opened.

4.3 Error when trying to open a file

The excel workbooks are downloadable directly from your browser, so in some

cases you may encounter an error message when attempting to open the file if your

computer settings are not configured to enable this.

This may be due to your system settings. Please refer to (2) above. If you still

encounter an error message, please call our Product Support team on 0844 561

8166*.


4.4 Copying entries from prior year worksheets

The programme is set up to suppress additional workbooks being opened in the

same instance of Excel.

In order to copy and paste from one Excel workbook (e.g. last year’s client

assignment) to the new programme, the new excel programme should always be

opened first. Then open any other required workbooks, which will automatically open

in a new instance of Excel, avoiding any conflicts and allowing standard copy/paste

functionality.

4.5 Keyboard Shortcuts

To navigate between worksheets, the keyboard shortcuts “Ctrl + PgUp” / “PgDn” and

“Ctrl + n” can be used.

5. Contact Us

We hope that you find the Accounts Preparation System an efficient and effective

tool.

However, if you have a problem please call our Product Support team on 0844 561

8166* or email [email protected] for help.

*calls cost 7 pence per minute, plus your phone company’s access charge.

mailto:[email protected]

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