accessible webinars - home - explore access · 2020. 5. 20. · accessible webinars: removing...
TRANSCRIPT
Accessible Webinars: Removing Barriers to Online Presentation Delivery
Melanie ThorntonCoordinator of Access and Equity Outreach
Partners for Inclusive Communities
Housekeeping Items• Recording• Participants muted by default• Captions are provided• Questions
• Chat• Questions Queue• Email: [email protected].
• Certificate of Attendance• Handout: https://exploreaccess.org/handouts/
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What is Digital Accessibility?Digital accessibility involves the creation of websites, mobile applications and electronic documents that can be easily navigated and understood by a wide range of users.
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Perceivable, Understandable, Navigable• Visual components are accessible.• Audio is accessible.• Information is as intuitive and clear as possible.• Those who use assistive technology can
access content and navigate platform.
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Common Barriers to Access• Inaccessible platforms• Presenters rely on participants seeing
the screen• Text in slides is too small• Inaccessible or no handouts provided• Lack of captions or reliance on auto
captions
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Selecting a Platform
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Platform Accessibility and Usability• Is there information about accessibility on the website?• Do they offer keyboard shortcuts to navigate the
application?• Does the application have a way to provide captions?• Can participants connect by either computer or dialing in?• Is this product being used by organizations that prioritize
accessibility?
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Planning for Access
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Announcing the Webinar• Share the announcement in accessible ways
• Include a statement about accessibility that includes:• The platform you are using• Information about the
accessibility of the presentation• How to request accommodations
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Sample Statement about Access
“This webinar will be provided using the Zoom platform. Captions and accessible handouts will be provided. If you would like to request additional disability-related accommodations, you can do so using the registration form.”
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Registration•Use an accessible registration form.• Include a question about accommodations:
• We will be using an accessible platform and will provide handouts in accessible format in advance. If you need other accommodations (such as captions or an ASL interpreter) please request those here...
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What if no registration is required?Proactive Access / Universal Design:Universal design is design that’s usable by all people, to the greatest extent possible, without the need for adaptation or specialized design.– Ron Mace, 1985
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Being Ready to Provide Accommodations
• Remote captioning services
• Remote ASL interpreting services
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A Few Words about Captioning• Captioning for this
webinar• Limitations of auto-
captioning
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ASL Interpreting Tips•Requires high bandwidth•Use of two meeting rooms.
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Preparing Your Materials•Slide Presentation
• PPT Accessibility•Handouts
• MS Word Accessibility
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MS PowerPoint Accessibility• Choose slides with good contrast• Font size = 24 pt. or larger• Choose layouts that match content (not blank slides)
• Add alt text to images• “Save as PDF” for sharing
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Provide Options for Connecting and Accessing the Content
•Computer•Phone•Recording the session
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During the Webinar
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Setting Up• Test the captioning / interpreter feed• Mute participants by default• Provide brief overview about the platform and plan:
• How to turn on captions if provided• Using the chat feature• How questions will be handled• Unmuting (if permitted)• Other features you will use (e.g. Q&A or Polling)
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During Your Presentation• Provide options for asking questions • Announce when you are moving to the next slide• Don't assume that everyone can see or access
the slides during your presentation• Provide all of the content as part of your
presentation
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During Your Presentation (Cont’d)• If more than one presenter, say who you are
when you begin speaking• Have someone help monitor chat for questions• Read questions aloud before answering them
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After the Webinar
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Follow-Up• Respond to any questions not answered during or that were submitted by email
• Send link to recording• Include any links mentioned during session
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Questions?
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Suggested Resources• PEAT: 7 Steps to Make Your Virtual Presentations Accessible
• University of Washington, DO-IT: Accessibility and Universal Design of Online Meetings
• Explore Access: Accessible Online Learning
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Thank you!
• Evaluation and Certificates• Future webinars:
• MS Word Accessibility• MS PowerPoint Accessibility
• http://exploreaccess.org/upcoming-events/
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Contact MeMelanie ThorntonCoordinator of Access and Equity OutreachUniversity of ArkansasPartners for Inclusive Communities
Follow UA Partners on social media:• Facebook: @uofapartners• Twitter: @uofapartners• LinkedIn:
linkedin.com/company/uofapartners/
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