access and equity committee minutes · 2015-06-10 · access and equity committee minutes 26 may...

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26 May 2011 9.31AM

ACCESS AND EQUITY COMMITTEE MINUTES 26 MAY 2011

Page (i)

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 PRESENT.................................................................................................... 1

2 APOLOGIES................................................................................................ 1

3 LEAVE OF ABSENCE................................................................................. 1

4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ....................... 2

5 REPORTS OF OFFICERS........................................................................... 3

5.1 OFFICERS REPORTS...................................................................... 3 5.1.1 Local Government Increasing Accessibility Library Initiative .. 3 5.1.2 Community Plan Workshop – ‘Unity in the Community’.......... 4 5.1.3 Minutes – Capricorn Coast Reference Group Access and

Equity Meeting........................................................................ 7 5.1.4 Minutes – Rockhampton Reference Group Access and

Equity Meeting...................................................................... 12

6 URGENT BUSINESS................................................................................. 18

7 CLOSURE OF MEETING .......................................................................... 19


Presented to Council 14.06.2011 Adopted by Council 14.06.2011

REPORT OF THE ACCESS AND EQUITY COMMITTEE HELD AT THE COUNCIL

CHAMBERS, 232 BOLSOVER STREET, ROCKHAMPTON ON THURSDAY 26 MAY 2011 COMMENCING AT 9:31AM

1 PRESENT

Members Present Deputy Mayor, Councillor R A Swadling (Chairperson) Ms J Smith Mr R Thompson Mr M Shearer Mr B Cooke In Attendance: Mrs C Haughton – Strategic Manager Community Development and Culture Ms A Stockley – Committee Support Officer

2 APOLOGIES

Mr T J Upton - General Manager Community Services Councillor S J Schwarten Ms A De Vries

3 LEAVE OF ABSENCE

Councillor S M O'Brien

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4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

Minutes 24 February 2011 Access and Equity Committee

Resolved

THAT the Minutes of the Ordinary Meeting of the Access and Equity Committee, held on 24 February 2011 as circulated, be taken as read and adopted as a correct record.

Moved by: Jenny Smith Seconded by: Ray Thompson 9.35AM Mick Shearer attended the meeting MOTION CARRIED

(Please refer to separate Minutes document)

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5 REPORTS OF OFFICERS

5.1 Officers Reports

5.1.1 Local Government Increasing Accessibility Library Initiative

File No: 164

Responsible Officer: Tom Upton General Manager Community Services

Author: Cheryl Haughton Strategic Manager Communities and Cultural Development

Proposed Meeting Date: 26 May 2011

SUMMARY

Information is provided on the Local Government Increasing Accessibility Library Initiative.

COMMITTEE RECOMMENDATION:

That the report be received

Moved by: Ray Thompson Seconded by: Ben Cooke MOTION CARRIED

COMMENTARY

The Local Government Increasing Accessibility Library Initiative aims to provide access for people with a print disability to print material in a digital format through public libraries around the country. The playback devices will enable people with print disability, who currently have no capacity to benefit from recent improvements in digital technology, increased access to the vast range of digital material available from public libraries.

The Australian Government provided one-off funding of $1million for the purchase of playback devices in 2010-1, with the initiative being delivered by the Australian Library and Information Association on behalf of the Government.

Public Libraries across the country were invited to submit an expression of interest for the project and successful libraries were selected on the basis of their ability to ensure successful outcomes for people with a print disability. Rockhampton Regional Council Library Services was successful in its application and will receive 10 playback devices.

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5.1.2 Community Plan Workshop – ‘Unity in the Community’

File No: 5401

Attachments: Flyer 'Unity in the Community' Flyer for Commun ity Plan Unity in Community.pdf




SUMMARY

Information is provided on a Community Plan workshop


That the information be received and members promote the workshop through their networks and identifying the suit of opportunities available to allow people to participate and that a letter be forward to the various agencies to assist in engaging people who may not other wise take the option to participate in the engagement process.

Moved by: Mick Shearer Seconded by: Ben Cooke MOTION CARRIED

COMMENTARY

Rockhampton Regional Council is developing a Community Plan and is seeking input from local residents to identify needs and priorities.

The Community Plan is a ten-year whole of community plan that will address all areas of community life. It is therefore essential that all residents have the opportunity to provide input, and to allow for this a number of forums are being held throughout the regional council area. The ‘Unity in the Community’ workshop has been planned for Thursday 2 June 2011 to identify and discuss current issues affecting potentially marginalised people in the region. The session will be held in the Fitzroy Room at the Rockhampton Regional Library from 11am to 1:30pm.

The attached poster provides the details.

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Rockhampton Regional Council

Access and Equity Advisory Committee

Community Plan Workshop – ‘Unity in the Community’

Flyer ‘Unity in the Community’

26 May 2011

Attachment 1

Pages 1

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invites you to attend

be heard UNITY IN THE COMMUNITY

workshopto identify and discuss current issues affecting potentially marginalised people in our Region and to create proactive strategies to be incorporated into the 10

year Community Plan

Special guest facilitator Angela Richardson

Open and trusting environment for all to participate. Refreshments provided

Thursday 2 June 2011

Fitzroy Room, Rockhampton Regional LibraryBolsover Street

11am to 1.30pm

RSVP by Monday 30 May 2011(07) 4939 9930 | [email protected]


5.1.3 Minutes – Capricorn Coast Reference Group Access and Equity Meeting

File No: 8315

Attachments: Capricorn Coast Minutes Access and Equity Meeting 8 March 2011 Cap Coast Access and Equity Meeting Notes_8 March 2011.pdf




SUMMARY

Minutes of the meeting of the Capricorn Coast Access and Equity Reference Group are attached for the information of members.


That the minutes of the Capricorn Coast Access and Equity Reference group be received.

Moved by: Ray Thompson Seconded by: Jenny Smith MOTION CARRIED


That the Committee recommend to Council that a Planning Principle to adopted to ensure any future construction or upgrade to any amenity block in identified Recreation precincts that consideration be given in the design to include “Care Facilities” for all family members in accordance with the Australian Standards along with disability access points.

Moved by: Mick Shearer Seconded by: Jenny Smith MOTION CARRIED

COMMENTARY

The Capricorn Coast Access and Equity Reference Group held its meeting on 8th March 2011.

The minutes of the meeting are attached for the information of Advisory Committee members.

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Minutes – Capricorn Coast Reference Group Access and Equity Meeting

Capricorn Coast Minutes Access and Equity Meeting 8 March 2011

26 May 2011

Attachment 1

Pages 3

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Capricorn Coast Community Access & Equity Reference Group Tuesday 8 March 2011

Room B Community Development Centre Yeppoon 2.00pm – 3.15pm

Page 1 of 3

MEETING NOTES Attendance: John Stephensen (Chair) St Brendan’s College Ray Thompson Capricorn Coast Community Access Group Judi Hoong Rockhampton Regional Council Doug Imhoff Qld Police Service Rhonda Noyes Rockhampton Regional Council Judi Hoong Rockhampton Regional Council Apologies: 1. WELCOME AND INTRODUCTIONS Ray Thompson chaired the meeting and welcomed everyone.

2. MINUTES FROM PREVIOUS MEETING held on 7

th December 2010 read and passed as true and

correct. 3. BUSINESS ARISING FROM 7 SEPTEMBER 2010 MEETING

Issue Outcome Due Date

Feedback Boxes Judi reported there were no responses in box placed at CDC. The box at the Yeppoon Library had 2 responses but key to box could not be found.

Normanby Street pathway maintenance

John had sent item up to Advisory committee to be tabled at their meeting.

Article in The Mirror

Judi had contacted The Morning Bulletin regarding the article on CA&E Groups that Ray had written and been approved by Council. It will be re-sent by Ray to Media room at The Morning Bulletin to be printed at their earliest convenience.

Security Cameras at Appleton Park

Ray will take this item up to Advisory committee. He will ask Council to do an audit of CBD parks in Yeppoon in relation to accessibility of people with disabilities.

Issue Action Due Date

4. BE HEARD PRESENTATION BY WADE CLARK Wade presented to group what the Be Heard Campaign was about. Council’s 10 year community plan and Regional Planning Scheme 15 focus group sessions will be held around the region. People can respond to hard copy survey distributed to all households, comment on line via council’s website or attend a Focus group session. Which are the different ways that people can comment or respond to the Community Plan. The Planning Scheme looks are land use, how to manage growth, social, environmental, and economic development across the region. There are 6 elements that people can comment on. He was looking at what best ways to engage with special interest groups such as A & E Ref Groups, what are their issues and vision for the future. Wade would like a database of A &E Groups created. Find out and work with these groups on possible strategies and outcomes in relation to their responses ACTION: It was suggested that Wade’s contact details be given to all members of CC A & E Group so people not there today can respond to him individually if they wish. Other organisations to be contacted – Red Cross, Blue care, Oz Care, Keppel Care and Lifeline.



Page 2 of 3

5. RRC Access & Equity Advisory Committee Ray Thompson, Representative nominated to represent Cap Coast residents on RRC’s Access and Equity Advisory committee gave an update on the meeting held recently in Rockhampton. The list that he had tabled were all accepted and put up to the Advisory Committee to be addressed. 6. Requests to place links to the following online services on the RRC website:

• Emergency Management Qld Rediplan • Links to Disability Services Queensland website

ACTION: Rhonda Noyes said that she would follow this up with relevant RRC officer. 7. Capricorn Coast Hospital pathway accessibility Path needs to be followed up 8. Request for RRC to undertake or liaise with appropriate authority to carry out maintenance

on Cap Coast Beach access points as identified by Ray Thompson.

• Stairs down to Main Beach Yeppoon is missing. Has 2 feet drop on to sand. Needs step extra step to access beach

• Disability Access behind stage area another bad access • At Emu Park beach , access is overgrown • Lights on Main Beach is faulty • Lights where ramp starts is not working

Judi mentioned to members that any resident /community group representative can ring Council Customer Service on 1800 22 55 77 and the complaint/issue will be tasked to an Officer to follow up. This would be faster way of getting things done for the group. People can also write in and letters be addressed to the Mayor or CEO of RRC. ACTION: Judi will find out and do a map of different sections of council who handles different things within the organisation. Ray gave list to Judi. 9. Other Agenda Items (raised by Capricorn Coast Access Group) All Abilities Playground at Appleton Park and Lions Park

• Disabled client in wheel chair could not reach latch as it was located too high. • Suggested a swipe card to open and shut gate. • Action - Referred to Parks and Gardens – Judi to follow up

Shopping Centre Evacuation

• People with hearing disability would not know if alarms are raised. Suggested flashing lights at Shopping Centres

• What is currently available to deaf shoppers? • Action – Ray to follow up with Centre Management at Keppel Bay and Yeppoon Central.

Map of local disabled parking

• Rhonda suggested when mapping is completed it can be put on Council’s website. • This would benefit residents as well as visitors to the coast.

Capricorn Coast Community Access Group Minutes Ray presented minutes to the group.



Page 3 of 3

Appleton Park All Abilities Playground

• Council had recently done an audit of CBD area of Yeppoon in regard to safety issues. Issue in relation to access and safety – Refer to Parks and Gardens.

Give way sign at corner of Hoskyn Drive and Fairfax Court

• This has been lodged at A & E Advisory Committee and being acted on by Council

Bus Shelter at new Hospital

• Currently no bus shelter at stop at hospital. Council needs to take up matter with Transport Dept and Qld Health to have matter resolved.

Lights needed along walkway between Caravan Park and Bowls club at Emu Park.

• Cr Svendsen has raised this and it’s a safety issue for the residents. 10. Waru Community Garden Open Day

• Judi informed group that Waru is having an Open Day on Sunday 20 March 11. Council is supporting this event as CDC is going to have a stall there.

• This will be good opportunity to promote CC A& E group. • Ray volunteered to assist at stall.

Next meeting – Tuesday 14 June 2011: 1.00pm – 3.15pm Meeting closed at 3.15pm.


5.1.4 Minutes – Rockhampton Reference Group Access and Equity Meeting

File No: 8315

Attachments: Minutes Rockhampton Access and Equity Meeting 30th March 2011 Rockhampton Access and Equity Meeting Notes_30 March 2011.pdf




SUMMARY

Minutes of the meeting of the Rockhampton Access and Equity Reference Group are attached for the information of members.


That the minutes of the Rockhampton Access and Equity Reference group be received.

Moved by: Jenny Smith Seconded by: Ben Cooke MOTION CARRIED

10.30AM Mick Shearer left the meeting and did not return

COMMENTARY

The Rockhampton Access and Equity Reference Group held its meeting on 30th March 2011.

The minutes of the meeting are attached for the information of Advisory Committee members.

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Minutes – Rockhampton Reference Group Access and Equity Meeting

Minutes Rockhampton Access and Equity Meeting 30 March 2011

26 May 2011

Attachment 1

Pages 4

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Rockhampton Community Access & Equity Reference Group Meeting

Wednesday 30 March 2011 Room 1.4, First Floor – Walter Reid Cultural Centre

Derby Street, Rockhampton 4700 5.15pm – 7.00pm

Meeting Notes Page 1

MEETING NOTES

Attendance: Des Ryan, Margaret Naumann, Julie McInnes, Blair Ahern. Apologies: Jenny Smith, Marilyn Gavranovic, Cr Rose Swadling, Cheryl Haughton,

Ataus Samad, Wade Clark.

WELCOME AND INTRODUCTIONS Meeting opened at 5.35pm. BUSINESS ARISING FROM 8 December 2010 meeting Feedback Boxes – Julie McInnes (outgoing Secretariat) Action 1: A revised budget for all feedback boxes and reference group costing to be developed and forwarded to group members ASAP. Item will be held over until June meeting or until adoption of Council’s 2011 - 2012 budget. Action 2: Possible locations for Suggestion Boxes to be explored with a list and responsibilities to be developed by the secretariat. Due to staff holidays and the Rockhampton floods which impacted on secretariat workloads and a change in position for Julie McInnes – this will be held over until the new secretariat is in place who will take over secretariat duties from Julie. The Community Development Officer position is currently being advertised and it is anticipated that they commence late April/early May 2011. Location of current feedback boxes will be explored along with additional (subject to 2011 -2012 Budget) boxes following notice of adopted budget and confirmed funds. Action 3: This list is to be forwarded to the Chair for consideration and inclusion in the March meeting Agenda. This item will be held over until new Community Development Officer is appointed as well as, number of boxes required, possible locations identified and confirmed; and notice of 2011/2012 adopted budget/funding allocation. Feedback Forms received Two feedback forms have been received, both collected from the Southside Library box on 8 March 2011. Please see attached report for details. Respite for people in geographic locations outside of Rockhampton – IE Alton Downs, Ridgelands Council provides aged services to region through HAC’s program. Des Ryan will write to Tom Upton requesting information to clarify exactly what respite services Council provides to the region. Men’s shed to be run in community halls Des suggested the Rockhampton Region Social Planning Group could provide feedback on this issue - held over until next meeting for discussion.





Request for more books and other material for the Emu Park Library Not an Access & Equity issue – Julie will pass on request for Libraries Coordinator for follow up. Gutter Access Policy Action 1: Mike to investigate whether there is capacity for all pathways and driveway access to be flush (no lip) and forward a response to the Secretariat. Julie has contacted Mike via email and had no response. Item to be held over until next meeting. Action 2: The Secretariat to include this report into the March meeting Agenda. Item to be held over until next meeting. Low Floor Buses Action 1: Mike agreed to investigate whether accessible stops and shelters are in planning and feedback to Secretariat whether accessible bus stops and shelters are in planning (status). Item to be held over until next meeting. Action 2: The Secretariat to include this report into the March meeting Agenda. Item to be held over until next meeting. Secretariat to continue liaison with Mike and the Chair. Multicultural Training Opportunities Action 1: The Secretariat to liaise with the Chair for a potential Guest Speaker from the Department of Communities (DOCs) and the Salvation Army to be invited to a meeting (date to be advised). Linkages have been established between Des Ryan and Peter & Tara McGuigan from Salvation Army. Julie has contacted DOCs requesting a guest speaker, and DOCs said to specify exactly what information the guest speaker would provide. Secretariat to contact Multicultural Affairs Queensland as a representative from that organisation would suit. Action 2: The Secretariat to include this report into the March meeting Agenda. The report will be sent with the minutes. Issue Raising Procedure Action 1: The Secretariat to forward the reporting template for community use to all group members for review. Dissemination delayed due to change in Secretariat’s role. Item to be held over until the next meeting. Examples of best practice Action 1: Information from feedback via community members provided by Des to be sent to Mike regarding local access issues in CBD area of Maryborough/Maroochydore. Item to be held over until next meeting. Marketing Brochure Action 1: The Secretariat to liaise with Council’s Marketing and Engagement Unit for correction of draft brochure typos.





Typos have been rectified. An updated copy with 2011 -2012 meeting dates for all CA&ERGs will be electronically distributed upon completion. Pathway Accessibility Rockhampton Hospital – Jenny Smith Item to be held over until next meeting. Letter to LDMG for ongoing consultation to occur with this group Item to be held over until next meeting. Ways of Working document – Jenny Smith Item to be held over until next meeting. AGENDA ITEMS 1. Be Heard presentation by Wade Clark

This presentation was postponed due to low meeting participant numbers. A PowerPoint presentation handout with Wade’s contact details for further enquires is to be emailed out with the minutes. Be Heard Engagement session As part of Council’s Be Heard Community Plan Project, Council staff and people with a disability, their carers and service providers will be meeting to discuss the Be Heard project, with a tentative date for May 14, 2011. Possible venues suggested were the Frenchville Sports Club or the Leagues Club in Rockhampton. The Disability Expo 2010 held at the Frenchville Sports Club was successful. Promotion for the session will start in the coming weeks. An invite to the June Community Access & Equity Reference Group Meeting will be sent to Wade Clark to provide feedback on the session to the Group.

2. Public Relations & Group Promotion

A discussion was held regarding group attendance and promotion. It was suggested that a day meeting would have a better attendance rate, as professionals can attend during the day.

3. Future meeting dates

Des proposed that the meetings be moved to a more accessible location. Possible venue locations included the Fitzroy Room in the Southside Library. Community Planning & Engagement Administration Officer will liaise with Des for venue booking.

Dates for 2011/2012 period Meeting dates remain for the second Wednesday of every third month (Quarterly meetings) with reminders sent to all members two and one month prior to the meeting.

4. Access & Equity Advisory Committee





The Access & Equity Advisory Committee met on Thursday, 24 February 2011. Minutes will be circulated with this meeting’s minutes.

5. RCA&ERG Secretariat Changes

Julie McInnes announced earlier that her role has changed in Council – Julie is now the Community Programs Coordinator and will no longer continue as Secretariat for this Reference Group. Julie’s existing position is currently in the process of being filled, and the new Community Development Officer (CDO) will take over RCA&ERG Secretariat duties. Once the position is filled, a meeting with the Chair, Julie and the new CDO will be organised.

6. Accessibility Map

A suggestion made at the Capricorn Coast Community Access & Equity Reference Group meeting in March for a map to be included in a community directory, which will list access to car parking, toilets and other accessibility issues. The original suggestion was only made for the Capricorn Coast, but if other Community Access & Equity Reference Groups support the suggestion, it would be put in writing for the Advisory Committee to endorse through Council. Item to be held over for further discussion at the next meeting.

IDENTIFIED ISSUES Nil. GENERAL BUSINESS Nil. Next Meeting Wednesday, 15 June 2011 at 12.30pm. Meeting closed at 6.25pm


6 URGENT BUSINESS

That Council be congratulated and thanked for the works that are occurring on Park Street, Yeppoon.

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7 CLOSURE OF MEETING

There being no further business the meeting closed at 10.39am. __________________________ COUNCILLOR R A SWADLING C H A I R P E R S O N ______________________ D A T E

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