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REGENTS

Chair Jay Heiler, Paradise Valley • Greg Patterson, Scottsdale • Ram Krishna, Yuma • LuAnn H. Leonard, Polacca • Rick Myers, Tucson Larry Penley, Phoenix • Bill Ridenour, Paradise Valley • Ron Shoopman, Tucson • STUDENT REGENTS: Mark Naufel, ASU • Jared Gorshe, NAU

EX-OFFICIO: Governor Doug Ducey • Superintendent of Public Instruction Diane Douglas

ENTERPRISE EXECUTIVE COMMITTEE

Eileen I. Klein, Board President • Michael M. Crow, ASU President • Rita Cheng, NAU President • Ann Weaver Hart, UA President

MEMORANDUM

TO: Regents Greg Patterson, Chair Ram Krishna, Vice Chair Bill Ridenour LuAnn Leonard Mark Naufel COPY: Jay Heiler, Board Chair Eileen Klein, President Nancy Tribbensee Mark Denke FROM: Shelley McGrath SUBJECT: June 8, 2016 Academic and Student Affairs Committee Meeting DATE: May 31, 2016 A meeting of the Academic and Student Affairs Committee will be held on Wednesday, June 8, 2016 from 10:30am‐11:45am. The meeting will be held at Northern Arizona University, High Country Conference Center, Humphreys Room. Lunch will be available in the Agassiz Room from 11:30am‐1:30pm. Materials will be available on the ABOR website under Board and Committee Meetings; Academic Affairs; Meeting Documents; May 31, 2016. Please review the agenda and meeting materials, and contact me at 602‐229‐2529 or e‐mail at [email protected] , if you have questions or concerns.

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11:00 a.m. 4. Addendum to the 2016-2017 Academic Strategic Plan for The University of Arizona (UA)

The University of Arizona asks the committee to review and recommend for board approval the proposed addendum to its 2016-2017 Academic Strategic Plan.

11:10 a.m. 5. Proposed Revisions to ABOR Policy 2-224 “Academic Credit,” Related to Awarding Academic Credit for Military Service (First Reading)

The board office asks the committee to review the proposed revisions to ABOR Policy 2-224, “Academic Credit,” and recommend forwarding the revisions to the full board for first reading. The revisions align the policy with recent state legislation that established A.R.S. § 15-1897 related to college credit for military service.

11:30 a.m. 6. Proposed Revision to ABOR Policy 4-203 “Requirements to be Considered in Determining an Individual’s Residency Classification

for Tuition Purposes” (First Reading) The board office asks the committee to review the proposed revisions to ABOR Policy 4-203, “Requirements to be Considered in Determining an Individual’s Residency Classification for Tuition Purposes,” and recommend forwarding the revisions to the full board for first reading and approval as an emergency measure. The revisions to ABOR Policy 4-203 will become effective immediately with implementation beginning in the fall of 2016. The revisions will make the policy consistent with recent legislative amendments to A.R.S. § 15-1802 related to participants in the AmeriCorps and Volunteers in Service to America Programs.

11:45 a.m. ADJOURN PLEASE NOTE: This agenda may be amended at any time prior to 24 hours before the committee meeting. Estimated starting times for the agenda items are indicated; however, discussions may commence, or action may be taken, before or after the suggested times. Any item on the agenda may be considered at any time out of order at the discretion of the committee chair. The committee may discuss, consider, or take action regarding any item on the agenda. During the meeting, the committee may convene in executive session pursuant to A.R.S. § 38-431.03(A)(3) for legal advice regarding any item on the agenda.

DRAFT ARIZONA BOARD OF REGENTS

Minutes of the Academic and Student Affairs Committee

April 6, 2016

A meeting of the Academic and Student Affairs Committee was held on Wednesday,

April 6, 2016 at the University of Arizona.

Present: Regent Patterson (Chair), Regent Krishna, Regent Ridenour, Regent Myers, Regent Heiler, Regent Naufel, Regent Shoopman, Regent Penley, Absent: Regent Leonard Also present were Provost Mark Searle, Rich Stanley, (ASU), Provost James Coleman, Bjorn Flugstad, (NAU), Provost Andrew Comrie, Kasey Urquidez, Melissa Vito (UA), Present from ABOR: President Klein, Nancy Tribbensee , Shelley McGrath, Mark Denke, Chad Sampson, Dan Anderson, Debbie Sale, Sarah Harper, Tom Merriam, Jennifer Pollock, Kris Okazaki, Jan Oestreich, John Arnold, Lorenzo Martinez, Gale Tebeau, Julie Newberg, Monica Simental, Regent Patterson called the meeting to order at 10:30am.

Approval of Minutes Upon motion by Regent Naufel and seconded by Regent Krishna, the Committee

approved the minutes of the February 3, 2016 Academic and Student Affairs Committee

Meeting.

Proposed Revision to Board Policy 2-221 “Academic Degree Programs” (First Reading) Minors that are attached to a department or a major go through an internal approval process at the university level. Interdisciplinary minors go before the board for approval. These are usually a set of courses that are packaged for a certain appeal to a market demand or an employer skill set that are being sought out. Typically, the courses exist and have existed for a while, so there is not any seeking of additional resources to implement or teach the minors. The proposal is to allow the universities to approve interdisciplinary minors, as opposed to going before the board for approval. Upon motion by Regent Naufel and seconded by Regent Shoopman, the committee

approved forwarding to the board for approval, the revision to Board Policy 2-221,

Academic Degree Programs.

Arizona Board of Regents April 6, 2016 Page 2 of 3 Academic and Student Affairs Committee

Northern Arizona University - Appointment of Regents’ Professor Provost Coleman gave an overview of the recommendations for appointment of Regents’ Professor for Professor Nancy Johnson. Upon motion by Regent Krisha and seconded by Regent Naufel, the committee

recommended forwarding for Board approval, the appointment of Professor Johnson to

Regents’ Professor.

University of Arizona – Appointment of Regents’ Professors

Provost Comrie gave an overview of the recommendations for appointment of Regents’

Professor for Professors Renu Malhotra, Ronald Breiger, and Frank Gohlke.

Upon motion by Regent Naufel and seconded by Regent Krishna, the committee

recommended forwarding for Board approval, the appointment of Professors Renu,

Breiger and Gohlke to Regents’ Professor.

2025 Enterprise and University Community College Metric Targets

Chad Sampson presented and was joined by Bjorn Flugstad (NAU), Melissa Vito (UA), Kasey Urquidez (UA) and Rich Stanley (ASU).

Chad recapped that at the November 2015 board meeting, the board adopted metrics

and targets through 2025. At that time, the board also moved to include an Arizona community college metric and asked the board office and universities to propose an appropriate metric. Through conversations and input from the universities and presidents, it was decided that the metric should be the number of

bachelor degrees awarded to Arizona community college transfer students within four years of the time of transfer. Transfer students are defined as Arizona community college students with 12 credits or more, who transfer to one of our universities. This metric dovetails nicely with our other existing metric for degrees awarded within 6 years for traditional students.

Chad presented the target numbers. In 2010 we had roughly 6500 community college

degrees, and currently, we have 7570. We are looking at a 20% increase over the next 10 years.

Rich Stanley, ASU, Bjorn Flugstad, NAU, and Melissa Vito, UA and all presented their

projected numbers of degrees awarded from transfer students. President Klein is a co chair of the Joint Council of Presidents, which is an affiliation of

the university and community college presidents. The affiliation is moving toward a more

Arizona Board of Regents April 6, 2016 Page 2 of 3 Academic and Student Affairs Committee

positive partnership between the universities and community colleges by putting students at the center of the learning experience.

Upon motion by Regent Naufel and seconded by Regent Krishna, the committee

recommended forwarding for Board approval, an additional metric with 2025 metric targets. The additional metric is the number of bachelor’s degrees awarded in four years to Arizona community college transfer students as reported in the ASSIST data warehouse (Arizona State System for Information on Student Transfer). ADJOURNMENT Regent Patterson adjourned the meeting at 11:30am. Submitted by: Debbie Sale Committee Secretary

Academic and Student Affairs Committee Meeting June 8, 2016

Item #2 EXECUTIVE SUMMARY Page 1 of 3

Contact Information: Mark Searle, Provost, ASU 480-965-9585 [email protected] James Coleman, Provost, NAU 928-523-2230 [email protected] Andrew Comrie, Provost, UA 520-626-8121 [email protected] Shelley McGrath, ABOR 602-229-2529 [email protected]

Item Name: Proposed Revision to ABOR Policy 2-220 “Awarding of Degrees”

Action Item Committee Recommendation to Full Board First Read of Proposed Policy Change Information or Discussion Item

Enterprise Strategic Plan

Education excellence, access and degree production Research excellence Workforce and community Productivity Compliance Real property purchase/sale/lease Other:

Statutory/Policy Requirements ABOR Policy 2-220 “Awarding of Degrees” A. The universities shall award degrees to candidates who have completed all necessary course and curriculum requirements and other university or Board of Regent requirements. Universities may award the degrees at the conclusion of any university designated academic term. Background In light of 21st century innovations in higher education including self-paced and online courses, many students complete degree requirements well before traditional end-of-term dates.

Issue: The Board office asks the committee to review and forward to the full board

on first reading a revision to ABOR policy 2-220 “Awarding of Degrees”.






Discussion Some jobs or other opportunities require that a degree be formally conferred and posted on the transcript as a pre-requisite to application or certification testing or admission/hire. Under the current policy, students whose programs fall outside of standard semester dates are delayed. Increased flexibility with respect to degree conferral dates would be a great benefit to Arizona graduates. Requested Action The board office asks the committee to review and forward to the full board on first reading the proposed revision to ABOR policy 2-220 “Awarding of Degrees” as presented in this executive summary.



B. ACADEMIC PROGRAMS 2-220 Awarding of Degrees A. The universities shall award degrees to candidates who have completed all necessary course and curriculum requirements and other university or Board of Regent requirements. Universities may award the degrees at the conclusion of any university designated academic term. Universities may award the A degrees at the conclusion of any university designated academic term OR WHEN THE STUDENT HAS COMPLETED ALL DEGREE REQUIREMENTS. B. Diplomas issued by the universities shall bear the signatures of the Chair of the Board, the Governor of the State, the President of the University, and as determined by the University, other appropriate University officials, and shall be impressed with the seal of the University awarding the diploma. C. Facsimile signatures may be used for the names appearing on the diplomas; however, the University shall safeguard the diplomas to protect against the possible distribution to unqualified individuals. D. The Universities may award honorary degrees in accordance with criteria and procedures developed by each University. Each University shall provide advance notice to the Board and the President of the Board of the names of the individuals who are to receive the degrees.



Contact Information:

Mark Searle, Provost, ASU (480)965-9585 [email protected] James Coleman, Provost, NAU (928)523-2230 [email protected] Andrew Comrie, Provost, UA (520)626-8121 [email protected] Shelley McGrath, ABOR (602)229-2529 [email protected]

Item Name: AY 2020- 2021 University Academic Calendars (ASU, NAU UA) and Revisions to AY 2017-2020 Academic Calendar (NAU)

Action Item

Committee Recommendation to Full Board First Read of Proposed Policy Change Information or Discussion Item



Background

According to ABOR Policy 2-320, Academic Year Calendar, the Academic and Student Affairs Committee shall adopt academic year calendars setting the first day of instruction and the last day of final examinations for each university in the Arizona University System for the fall and spring semesters.

The last day of the fall semester must be no later than December 22.

All variations from the approved dates must be authorized by the committee at least one year in advance.

Within the approved dates, each university may arrange its class and holiday schedule depending upon the needs of its students, local customs, and the requirements of ABORPolicy 2-224.A, Definition of a Unit of Credit.

Issue: The board office and the universities ask the committee to review and recommend for board for approval the AY 2020-2021 Academic Calendars for Arizona State University, Northern Arizona University and the University of Arizona and revisions to the previously approved 2017-2020 Academic Calendar for Northern Arizona University.






Statutory/Policy Requirements ABOR Policy 2-320 - Academic Year Calendar; and ABOR Policy 2-224.A - Definition of a Unit of Credit. Discussion The committee is asked to review and recommend for approval the following request:

Academic Calendar for 2020-2021

The proposed 2020-2021 academic year calendar for each university is highlighted in bold red. Approval of this request will maintain a rolling 5-year calendar which supports long range planning. The 2017-2019 academic years were previously approved.

Northern Arizona University Calendar Revision for AY 2017-2020.

Northern Arizona University requests changes to Fall semester start and end dates, and commencement dates for AY 2017-2018, 2018-2019, and 2019-2020.

Recommendation

The board office and the universities ask the committee to review and recommend for board approval the AY 2020-2021 Academic Calendars for Arizona State University, Northern Arizona University and the University of Arizona and revisions to the previously approved 2017-2020 Academic Calendar for Northern Arizona University.



5-Year University Academic Calendar

ARIZONA STATE UNIVERSITY

2016-2017 Fall 08/18/16 – 12/10/16 Spring 01/09/17 – 05/06/17 Commencement Fall: December 12, 2016 *Spring: May 8, 2017 2017-2018 Fall 08/17/17 –12/09/17 Spring 01/08/18 – 05/05/18 Commencement Fall: December 11, 2017 *Spring: May 7, 2018 2018-2019 Fall 08/16/18 –12/08/18 Spring 01/07/19 – 05/04/19 Commencement Fall: December 10, 2018 *Spring: May 6, 2019 2019-2020 Fall 08/22/19 –12/14/19 Spring 01/13/20 – 05/09/20 Commencement Fall: December 16, 2019 *Spring: May 11, 2020 2020-2021 Fall 08/20/20 –12/12/20 Spring 01/11/21 – 05/08/21 Commencement Fall: December 14, 2020 *Spring: May 10, 2021 *Subject to change based on venue availability. Semester begins on the first day of classes and ends on last day of semester examinations.

NORTHERN ARIZONA UNIVERSITY 2016-2017 Fall 08/29/16 - 12/15/16 *Spring 01/17/17 – 05/11/17 Commencement Fall: December 16, 2016 Spring: May 12, 2017 and May 13, 2017 2017-2018 Fall 8/21 28/17 – 12/7 14/17 *Spring 1/16/18 – 5/10/18 Commencement Fall: December 8 15, 2017 Spring: May 11, 2018 and May 12, 2018 2018-2019 Fall 08/20 27/18 –12/06 13/18 Spring 01/14/19 – 05/09/19 Commencement Fall: December 7 14, 2018 Spring: May 10, 2019 and May 11, 2019 2019-2020 Fall 08/26/19 –12/12/19 Spring 01/21 13/20 – 05/14 7/20 Commencement Fall: December 13, 2019 Spring: May 15 8, 2020 and May 16 9, 2020 2020-2021 Fall 08/24/20 –12/10/20 Spring 01/11/21 – 05/6/21 Commencement Fall: December 11, 2020 Spring: May 7, 2021 and May 8, 2021 Semester begins on first day of classes and ends on last day of semester examinations. *Martin Luther King Day; classes begin on Tuesday.

UNIVERSITY OF ARIZONA

2016-2017 Fall 08/22/16 - 12/15/16 Spring 01/11/17 - 05/11/17 Commencement Spring: May 12, 2017 2017-2018 Fall 08/21/17 - 12/14/17 Spring 01/10/18 - 05/10/18 Commencement Spring: May 11, 2018 2018-2019 Fall 08/20/18 –12/13/18 Spring 01/16/19 – 05/16/19 Commencement Spring: May 17, 2019 2019-2020 Fall 08/26/19 –12/19/19 Spring 01/15/20 – 05/14/20 Commencement Spring: May 15, 2020 2020-2021 Fall 08/24/20-12/17/20 Spring 01/13/21-05/13/21 Commencement Spring May 14, 2021 Semester begins on first day of classes and ends on last day of semester examinations.


Item # 4 EXECUTIVE SUMMARY Page 1 of 4

Contact information: Andrew Comrie, Provost, UA (520) 626-8121 [email protected] Shelley McGrath, ABOR (602) 229-2529 [email protected]

Item Name: Addendum to the 2016-2017 Academic Strategic Plan (UA)




Statutory/Policy Requirements ABOR Policy 2-223 outlines the process of requests for new academic programs at the universities in Arizona. Background/History of Previous Board Action Each year, ABOR requests that the universities submit their Academic Strategic Plan for approval and permits addenda to be submitted for consideration and approval. Discussion Two new academic programs are requested at this time: a B.A. in World Literatures and a B.S. in Meteorology, and one high demand program is proposed for elimination, the B.S. in Psychology. The B.S. in Psychology is being replaced by the B.S. in Psychological Sciences that was approved by the Board in February 2016. In addition, a new academic unit is requested, Department of Otolaryngology – Head and Neck Surgery, for the College of Medicine in Phoenix. Requested Action The University of Arizona asks the committee to review and recommend for board approval the proposed addendum to its 2016-2017 Academic Strategic Plan

Issue: The University of Arizona asks the committee to review and recommend for

board approval the proposed addendum to its 2016-2017 Academic Strategic Plan.


Item #4 Page 2 of 4

Addendum Academic Strategic Plan AY 2016-2017

NEW ACADEMIC UNITS – Planning Request

(All academic unit changes will be effective July 1, 2017)

Proposed New Academic Units:

Name of Proposed Unit

Level (College, School,

Department, Division, etc.)

The name of the existing

College/School under which the

proposed unit will be established (if applicable)

Brief Description (max 50 words)

Justification (max 50 words)

New Resources, if any, and Source

Savings/ Efficiencies Gained

Department of Otolaryngology – Head & Neck Surgery

Department College of Medicine (Phoenix)

Academic home for basic scientist, physician scientist, and clinical faculty with specialty training and expertise related to the biology, human physiology, epidemiology, and diagnosis, treatment and prevention of ear, nose, and throat diseases.

Strengthen programmatic ties to Banner—University Medical Center (Phoenix) and the emergence of academic clinical programs in Otolaryngology – Head & Neck Surgery.

Targeted growth opportunity for COM-P sponsored research.

Graduate medical education training home for ENT residency program transitioned to UA sponsorship under UA/Banner Health Academic Affiliation Agreement.

Targeted occupancy of new Biomedical Sciences Partnership Building (translational/wet laboratory)

UAHS/Banner Academic Enhancement Fund


Item # 4 Page 3 of 4

ADDENDUM, ACADEMIC STRATEGIC PLAN A.Y. 2016-2017

ACADEMIC PROGRAMS Table 1 Proposed New Programs

Name of Proposed Program (degree type and major)

College/School

(location)

Program

Fee Required?

(Yes or No)

Additional

State Funds Required?

(Yes or No)

Brief Description/Justification

(max 100 words)

Projected 3rd

Year Enrollment &

Implementation Date

Bachelor of Arts in World Literature

College of Humanities

No No The B.A. in WORLD LITERATURE promotes the comparative

study of ancient through contemporary texts to foster an

appreciation of world literary perspectives in both original

languages and in translation. The program fosters cross-cultural

literacy and inter-/transcultural competencies by introducing

students to a rich and extensive body of world literature,

transmitting an expertise in literary analysis and related

research; and conferring the ability to employ these analytical

skills independently and in a range of applications. The major

places emphasis on having a high proficiency in one or more

languages other than English and the reading of texts in the

original language.

Enrollment of 60 by Year 3. Implementation date of Spring 2017.

Bachelor of Science in Meteorology

Department of Hydrology & Atmospheric Sciences, College of Science

No No The BS in Meteorology will align closely to the requirements outlined out by the World Meteorological Organization and the National Weather Service. Students will obtain in-depth knowledge in the areas of weather forecasting, remote sensing, computer programming, and the physics of large and small weather phenomena. . The coursework is rigorous and covers a breadth of topics in atmospheric science, math, and physics that prepare students to go into a STEM career. Students will be marketable in fields such as environmental science, water management, climate analysis, hydrology, land management agriculture, and remote sensing.

Enrollments of 45 by year 3. Implementation in Fall 2017.


Item #4 Page 4 of 4

Table 2 Hi Demand Programs Proposed for Elimination:

Name of Proposed Degree (degree type and major)

College/ School

(location)

Brief Description/Justification

(max 100 words)

Impact on Current

Students (max 100 words)

Bachelor of Science (BS) in Psychology

Department of Psychology, School of Mind Brain and Behavior, College of Science, Main Campus

The BS in Psychological Science will begin admitting students in Fall 2016. Psychological Science provides more rigorous scientific research opportunities for undergraduates than the BS in Psychology. Students with a general interest in Psychology will be served by the BA in Psychology.

Current students will be able to complete the BS in Psychology. Students who wish to switch from the BS in Psychology to the BS in Psychological Science will have the option to do so.



Contact Information: Kody Kelleher, ABOR (602).229-2509 [email protected]

Item Name: Proposed Revisions to ABOR Policy 2-224, “Academic Credit,” Related to Awarding Academic Credit for Military Service (First Reading)


Enterprise or University Strategic Plan

Empower Student Success and Learning Advance Educational Attainment within Arizona Create New Knowledge Impact Arizona Compliance Real property purchase/sale/lease Other:

Statutory/Policy Requirements ARS § 15-1897 requires the board to develop policy requiring the universities to award academic credit for certain active of former military members based on length of service and skills, knowledge and competencies acquired during service. Background/History of Previous Board Action

The State Legislature passed Senate Bill 1267, military service; postsecondary academic credit, during the 2016 legislative session, and the governor signed the bill on May 18, 2016. The legislation becomes effective August 6, 2016.

The bill established Title 15, Chapter 14, Article 12, comprised of ARS § 15-1897.

The statute requires the board to develop policy requiring the universities to award academic credit for certain active of former military members based on length of service and skills, knowledge and competencies acquired during service.

Issue: The board office asks the committee to review the proposed revisions to

ABOR Policy 2-224, “Academic Credit,” and recommend forwarding the revisions to the full board for first reading. The revisions align the policy with recent state legislation that established A.R.S. § 15-1897 related to college credit for military service.




The board voted to support SB 1267 during the legislative session. Discussion

All three public universities currently award academic credit for military service. Requested Action The board office asks the committee to review the proposed revisions to ABOR Policy 2-224, “Academic Credit,” and recommend forwarding the revisions to the full board for first reading. The revisions align the policy with recent state legislation that established A.R.S. § 15-1897 related to college credit for military service. 2-224 Academic Credit



A. Definition of a Unit of Credit

An hour of work is the equivalent of 50 minutes of classtime (often called a "contact hour") or 60 minutes of independent study work. A minimum of 45 hours of work by each student is required for each unit of credit. Ordinarily, a course must cover a 1-week period for every unit of credit given. During summer sessions, however, 6 units of credit may be given over a 5-week period.

1. At least 15 contact hours of recitation, lecture, discussion, testing or

evaluation, seminar, or colloquium, as well as a minimum of 30 hours of student homework is required for each unit of credit;

2. Workshops must involve a minimum of 45 hours for each unit of credit,

including a minimum of 15 contact hours, with the balance of the requirement in homework;

3. Studios must involve at least 30 contact hours and at least 15 hours of

homework for each unit of credit;

4. Laboratory courses require a minimum of 45 contact hours per unit of credit;

5. Field trips will be counted hour-for-hour as laboratory meetings;

6. Each unit of internship or practicum must require a minimum of 45 clock

hours of work; and

7. Music instruction and specialized types of music performance offerings must conform to the requirement for accreditation of the National Association of Schools of Music.

8. Off-campus courses, regardless of mode of delivery, may be assigned

credit based on competencies or learning outcomes that are acquired through coursework and are equivalent to those of students in a traditional classroom setting. An equivalent of 45 hours of work by each student is required for each unit of credit.

B. Credit for Courses Developed Under Contract

Universities may contract with outside agencies for the development and/or delivery of training programs to agency employees. The normal contract provides reimbursement to the university for the cost incurred in the



development and/or delivery of these courses to the employees of these contracting agencies. While many of the courses may be specifically tailored to the needs of the agency and delivered in a format different from that appropriate for credit course offerings, there may be circumstances under which courses developed in this way will be of such quality that students who successfully complete them may be awarded academic credit by a university. The following are guidelines for the awarding of credit in courses developed under contract to outside agencies.

1. The decision to award academic credit for a course developed under

contract and the securing of approvals to award such credit must follow the same procedures as those for any other course developed in the university. The same approvals by curriculum and other committees in the university and from the Arizona Board of Regents are required as those for any other course.

2. A university cannot teach a course developed under contract with an

outside agency using the title and number of a course which already exists in the university catalog.

3. A course developed under contract may not be offered for credit under

"house numbers," in more than 2 semesters. Afterward, the course must be subjected to university curriculum procedures applicable to new courses.

4. When a course is to be delivered under contract to an outside agency,

the negotiations by the university for the delivery price should include the consideration of whether employees of the agency may receive credit for the course. If the university and the agency agree that agency employees may receive credit for the course, the cost of record keeping for these students, and any other costs specifically identified with the awarding of academic credit, must be included in the contract. Students who would not be charged for a university course because they are employees of an agency under contract with the university for delivery of the course cannot be charged extra for the course if they wish to receive credit for it.

5. The awarding of credit and assignment of grades for courses developed

and/or offered under contract will be conducted in precisely the same way as for any other course offered by the university. The integrity of the academic processes shall not be compromised by the contractual origin or the nature of the course delivery mechanism.



C. CREDIT FOR FORMER OR CURRENT MILITARY MEMBERS

PURSUANT TO A.R.S. § 15-1897, UNIVERSITIES SHALL AWARD ACADEMIC CREDIT THAT MAY BE USED TOWARD THE PURSUIT OF A BACCALAUREATE DEGREE TO A PERSON WHO IS CURRENTLY SERVING OR WHO HAS SERVED IN THE UNITED STATES AIR FORCE, ARMY, NAVY, MARINE CORPS OR COAST GUARD, NATIONAL GUARD OR A RESERVE UNIT OF ANY OF THESE BRANCHES OF THE UNITED STATES MILITARY, UNLESS THE PERSON WAS DISHONORABLY DISCHARGED. THE NUMBER OF ACADEMIC CREDITS AWARDED IS DETERMINED BY EACH UNIVERSITY, BUT SHALL BE BASED ON BOTH OF THE FOLLOWING CRITERIA:

1. THE PERSON’S LENGTH OF TIME OF ACTIVE DUTY SERVICE IN THE

UNITED STATES MILITARY.

2. SKILLS, KNOWLEDGE AND COMPETENCIES THE PERSON ACQUIRED DURING SERVICE IN THE UNITED STATES MILITARY.



Contact Information: Jennifer Pollock, ABOR 602-229-2546 [email protected]

Item Name: Proposed Revisions to ABOR Policy 4-203, “Requirements to be Considered in Determining an Individual’s Residency Classification for Tuition Purposes,” Related to Participants in the AmeriCorps and Volunteers in Service to America Programs (First Reading and Emergency Measure)


Enterprise or University Strategic Plan

Empower Student Success and Learning Advance Educational Attainment within Arizona Create New Knowledge Impact Arizona Compliance Real property purchase/sale/lease Other:

Statutory/Policy Requirements The board is responsible for setting resident and non-resident tuition rates. A.R.S. § 15-1626. An individual’s residency classification is determined based on state law and board policy. (A.R.S. § 15-1802; ABOR Policy 4-203).

Issue: The board office asks the committee to review the proposed revisions to

ABOR Policy 4-203, “Requirements to be Considered in Determining an Individual’s Residency Classification for Tuition Purposes,” and recommend forwarding the revisions to the full board for first reading and approval as an emergency measure. The revisions to ABOR Policy 4-203 will become effective immediately with implementation beginning in the fall of 2016. The revisions will make the policy consistent with recent legislative amendments to A.R.S. § 15-1802 related to participants in the AmeriCorps and Volunteers in Service to America Programs.



Background/History of Previous Board Action The Legislature enacted House Bill 2547 during its last legislative session. HB 2547 amends A.R.S. § 15-1802 to allow individuals who have participated in the AmeriCorps Program or the Volunteers in Service to America Program in Arizona for at least one year to be classified as in-state students for purposes of university tuition. The governor has signed HB 2547, which will become effective on August 6, 2016. The proposed revisions to ABOR Policy 4-203(C) are shown on page 7 and are intended to make this policy consistent with HB 2547. Discussion ABOR Policy 1-202 generally requires that changes in board policy be adopted over two board meetings, with a first reading at one board meeting and action by the board to adopt the new policy or revision at a later meeting. ABOR Policy 1-202(J) permits the board to adopt a policy or policy revision at a single meeting, to be valid for 90 days, if the board determines that adoption is necessary as an “emergency measure” and the proposed policy or revision is approved by board counsel. Because HB 2547 will apply to universities beginning in the fall of 2016, board counsel recommends adoption of the policy revision as an emergency measure, effective immediately, with implementation beginning in the fall of 2016. The emergency measure will give the universities time to prepare for the fall implementation of the new in-state residency classification. The revised policy will be brought back to the board at its September 2016 meeting for permanent adoption.

Requested Action The board office asks the committee to review the proposed revisions to ABOR Policy 4-203, “Requirements to be Considered in Determining an Individual’s Residency Classification for Tuition Purposes,” and recommend forwarding the revisions to the full board for first reading and approval as an emergency measure. The revisions will become effective immediately with implementation beginning in the fall of 2016. The revisions will make the policy consistent with recent legislative amendments to A.R.S. § 15-1802 related to participants in the AmeriCorps and Volunteers in Service to America Programs.



4-203 Requirements to be Considered in Determining an Individual’s Residency Classification for Tuition Purposes …

C. Subject to ABOR Policy 4-102, residency can also be established by qualifying under one of the following categories.

1. The individual is domiciled in Arizona and:

a. The domicile of one or both of the individual's parents is in

Arizona and

b. One or both of the individual’s parents are entitled to claim the individual as a dependent child for federal state tax purposes (whether or not the parent actually claims the individual as a dependent child).

2. The individual is domiciled in Arizona and a. The individual’s spouse has established domicile in Arizona

for at least 12 months immediately preceding the last day of registration and the spouse has demonstrated financial independence,

b. The individual’s spouse is entitled to claim the individual as

an exemption for federal and state tax purposes, and c. The individual has provided objective evidence of the

spouse’s Arizona domicile and financial independence and is entitled to claim the individual as an exemption for income tax purposes.

3. The individual is domiciled in Arizona and is:

a. Employed by an employer which transferred the individual to

Arizona for employment purposes, or

b. The spouse of such an employee, or

c. An employee of an Arizona employer who is taking not more than six credit hours solely through electronic course delivery at employer-sanctioned sites in Arizona, when the employer is required to pay additional site fees or transmission costs and



d. “Transfer” means an individual who was transferred by his or

her employer fewer than 12 months prior to the term in question, is not self-employed or employed in a family-owned business not previously operating in Arizona, and can provide proof of payment or reimbursement of moving expenses by his/her employer.

4. The individual is domiciled in Arizona and an employee of a public

school district in Arizona and is under contract to teach on a full-time basis, or is employed as a full-time noncertified classroom aide at a public school within that school district. For purposes of this paragraph, the individual is eligible to pay in-state tuition only for courses necessary to complete the requirements for certification by the State Board of Education to teach in a public school district in Arizona. No member of the individual’s family is eligible for classification as an in-state student pursuant to this paragraph, although they may qualify under other exceptions.

The universities:

a. Shall establish uniform procedures to determine whether

courses taken by a teacher or classroom aide qualify under this section.

b. Shall consider charter schools as public schools consistent

with Arizona statutes.

c. May apply this section to teachers and classroom aides from private schools where those private schools require that teachers hold Arizona teacher certification.

5. The individual is a member of the armed forces of the United States

stationed in Arizona pursuant to military orders or is the spouse or dependent child of that individual who is a member of the armed forces of the United States stationed in Arizona pursuant to military orders at the time the spouse or dependent child is accepted for admission.

6. The individual is a member of the armed forces of the United States

stationed outside of Arizona pursuant to military orders or is the spouse or dependent child of that individual and the individual claimed Arizona as their legal residence for at least twelve



consecutive months prior to the last date of registration. The individual claiming residency status under this provision is required to:

a. provide a copy of the military form DD-2058 which verifies

his or her state of legal residence; and

b. if applicable, provide evidence of having filed an Arizona Resident Income Tax Return with the Arizona Department of Revenue for the prior tax year on all income from all sources.

7. The individual meets one of the following: a. The individual holds an honorable discharge from the

uniformed services of the United States from either active duty or reserve or National Guard status, or has retired from active duty or reserve or National Guard status. Such individual shall be granted immediate classification as an in-state student and, while continuously enrolled, does not lose in-state student classification if the individual has demonstrated objective evidence of intent to be a resident of Arizona that, for the purposes of this subsection, includes at least one of the following:

i. Registration to vote in Arizona. ii. An Arizona driver license. iii. Arizona motor vehicle registration. iv. Employment history in Arizona. v. Transfer of major banking services to Arizona. vi. Change of permanent address on all pertinent records. vii. Other materials of whatever kind or source relevant to

domicile or residency status. b. The individual, while using educational assistance under 38

united states code chapter 30 or chapter 33, enrolls in a university under the jurisdiction of the Arizona Board of Regents within three years after the veteran's discharge from active duty service of ninety or more days or within three years after the service member's death in the line of duty following a period of active duty service of ninety or more days or remains continuously enrolled beyond the three-year



period following the discharge of the veteran or the service member's death. Such individual shall be granted immediate classification as an in-state student and does not lose in-state student classification if the individual has demonstrated objective evidence of intent to be a resident of Arizona that, for the purposes of this subsection, includes at least one of the following:

i. Registration to vote in Arizona. ii. An Arizona driver license. iii. Arizona motor vehicle registration. iv. Employment history in Arizona. v. Transfer of major banking services in Arizona. vi. Change of permanent address on all pertinent records. vii. Other materials of whatever kind or source relevant to

domicile or residency status.

8. Subject to the requirements of ABOR Policy 4-102:

a. The individual is an enrolled member of an Indian tribe recognized by the United States Department of Interior whose reservation land lies wholly or partially in Arizona and extends into another state and is a resident of the reservation.

b. For purposes of residency classification, enrollment as a tribal member in a federally recognized Arizona tribe will be sufficient to establish residency for tuition purposes.

9. The individual is domiciled within 75 miles of the Arizona border in

Clark County, Nevada or Washington or Kane Counties, Utah, or in San Bernardino, Imperial, or Riverside Counties in California, including the cities of Needles, Blythe, El Centro, Brawley, and Winter Haven, and is enrolling in a total of no more than 6 credit hours per semester offered in Mohave, La Paz, or Yuma Counties, Arizona by a university under the jurisdiction of the Arizona Board of Regents; or the individual is domiciled within 75 miles of the Arizona border in Grant, Hidalgo, or Luna Counties in New Mexico and is enrolling in a total of no more than 6 credit hours per semester offered in Cochise County, Arizona by a university under the jurisdiction of the Arizona Board of Regents. This program is designed to reduce excess capacity; therefore, the Presidents of the universities shall assure that classifying the individual as a



resident in their respective programs do not result in denying course offerings to Arizona residents or result in additional expenditures being required for course offerings.

10. The individual is a doctoral graduate student who is a candidate for

a degree, having completed all requirements for the degree except the dissertation, and who qualified as a resident student immediately prior to being eligible to begin his or her dissertation.

11. The individual is a graduate assistant or graduate associate at a

university under the jurisdiction of the Arizona Board of Regents whose assigned teaching or research responsibilities meet the guidelines established by the university for designation as a resident student.

12. THE INDIVIDUAL HAS PARTICIPATED IN THE AMERICORPS

PROGRAM OR THE VOLUNTEERS IN SERVICE TO AMERICA PROGRAM FOR AT LEAST ONE YEAR IN ARIZONA.

. . .