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GOVERNMENT OF INDIA

iifilW(ifli 'I1tfT;1~ ~ ~(~TT) OFFICE OF THE PRINCIPAL CHIEF COMMISSIONER OF INCOME TAX(ODISH A)

3Il>I"if;T !!<r.f,UO!<'O~, ~"'-75 I 007 , AAYAKAR BHAWAN, RAJASWA VIHAR,

BHUBANESWAR - 751007

F.No.Pr.CCITlAdmn/lnfra-Gadakana 12017-1 81 i::£j 15 Dated the 3rd August, 2017

REQUEST FOR PROPOSAL

For Construction of 115 Nos. of residential staff quarters for the Employees of Income Tax Department, Bhubaneswar

SECTION 1: PROJECT SUMMARY

Income Tax Depa rtment, Bh ubaneswar is in possession of 05.00 Acre of land at Plot No. 29(pt.) . 33(Pt.) and 4600(Pt. ), Khata No.1076 Rakhita(Govt. ) Mouza : Gadakana New Capital, Bhubaneswar. The Department is will ing to construct Residential buildings as per CPWD norms (available on the websile of CPWD). It is proposed thai the residential building is to be constructed by adopting latest construction technology available in the Indian market for speedy construction. The proposed building should be energy efficient and adhere to Green building norms. The design should also provide sufficient parking space. In the design , National Building Norms, Nalional Disaster Management norms and National Renewal Energy norms are required to be incorporated.

2. Income Tax Department, Bhubaneswar for and on beha lf of Hon'ble Presidenl of India invites sealed bids from Public Sector Undertakings set up by the Central or State Government to carry out civil or electrical works or any other Central/State Government

Organisation/PSU notified by the Ministry of Urban Development for such purpose, as stipulated under Rule 133(3) of GFR, 2017.

3. The bids are called for '" Design and Construction of Residentia l Building at Plot

No. 29(pt.) , 33(Pt.) and 4600(Pt.). Khata No.1076 Rakhita(Govt.), Mouza : Gadakana. New Capital , Bhubaneswar. The competition in this tender shall essentially be only on

the lump sum service charges to be charged by Executing Agency. The details of

project are as under:

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1 Name of the work Construction of 115 Nos. of residential staff quarters for the Employees of Income Tax Department, Bhubaneswar. Category : Type-VI - 06 Nos.,

Type-V - 05 Nos., Type-IV - 22 Nos., Type-III - 82 Nos.

& Community Centre, Sports Complex and GYM.

{The area of each staff quarter shall be as per CPWD norms (available on the website of CPWO))

2 Description of the Plot No.29(pt), 33(Pt) and 4600(Pt), Site! Location of the Khata No.1076 Rakhita(Govt), Land Mouza : Gadakana,

New Capital , Bhubaneswar.

3. Area AC.5.000 (484' x 450').

4. Estimated Project 90 Crore Construction Cost

4. The Executing Agency is responsible for the entire project. The activities of this

agency may broadly be categories in two parts :

(i) direct activities like design , drawing , supervision, preparation of price

estimates, carrying out tendering and selecting the 'builder' for construction of

building , advising to the purchaser, liaisioning with authorities, obtaining clearances etc. and

(ii) indirect activities like construction of building through the builder, furnishing of building through the builder, rectifying defects through builder etc.

The Executing Agency is required to select and appoint a 'bui lder' for carrying

out the construction, furnishing works etc. of the building . (Activities as mentioned in

(ii) above) .

For the activities mentioned at (ii ) above, the executing agency will be paid the

Project Construction Cost (PCC) to be charged by the builder to the executing

agency. For the activities mentioned at (i) above , the executing agency will be

payable lump sum service charges which the bidder is required to quote in financial

bid in response to this RFP.

The contract value is the total of project construction cost and lump sum

Service Charges.

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5. The eligible Organisations shall submit two separate sealed bids for the

work- Technical Bid and Financial bid .

6. Tender documents may be collected from the 010 ACIT(PR &W) , Ground Floor, Aayakar Bhawan, Rajaswa Vihar, Bhubaneswar-751007 on working days during office hours. The same can also be downloaded from the website of Income Tax Department www.incometaxindia.gov.in

7. Sealed Tenders, duly super scribed "Tenders for Construction of Residential Buildings at Gadakana, Bhubaneswar" and addressed to "The Commissioner of Income Tax (Admn & TPS), Bhubaneswar" are invited so as to reach the Tender Box kept in the Room of Asst. Commissioner of Income Tax (PR &W), Bhubaneswar at Ground Floor, Aayakar Bhawan, Rajaswa Vihar, Bhubaneswar, not later than 04 :00 PM on 23/08/17 Tenders received after stipulated datefTime shall not be entertained .

8. Technical Bids shall be opened on 24/08/17 at 03 :30 PM at the conference hall, 4th Floor, Aayakar Bhawan, Rajaswa Vihar, Bhubaneswar-751007 in the presence of the Bidders and! or their representatives.

9. The Financial bid of only those bidders, who fulfil Ihe technical bid requirement, will be opened .

10. The Financial Bid Shall be opened at a later <late after the detailed evaluation of Technical Bid . The date of opening of Financial Bid shall be inlimated to the technically qualified bidders only.

11 . This tender is to identify the bidder for the work on the basis of lump sum service charges. The shortlisted bidder will be not automatically got award of final work as the award of work will be done after approval of the competent authority. Further, contract wi ll be signed as per the terms and conditions of the Department after approval of the competent authority.

12. This office reserves the right to amendlwithd raw any of the terms and conditions in the tender documents or to reject any or all tenders without giving any nolice or aSSigning any reason. The decision of Pr. Chief Commissioner of Income Tax, Odisha in this regard shall be final and binding on all.

Dy. Commissl 010 the Pr. Ch

qrs.)(Admn . & Vig .) of Income Tax

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SECTION 2: DEFINITIONS

SI. No.

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Term

Bidder

Builder

Building

Contract

Date of Acceptance

Date of completion of construction

Date of start of the warranty period

Deliverables

Definition The word 'Bidder' when used before award of the Contract shall mean the parties bidding against this RFP, and when used after award of the Contract shall mean the successful party with whom the Purchaser signs the resultant Contract for implementation of the Project. Builder is the contractor selected and appointed by the Executing Agency to carry out the construction and furnishing of the building . Builder is to be selected through tendering process to be carried out by the ExecutiriQ AQency.

The building to be constructed at Plot No.29(pt.), 33(Pt.) and 4600(Pt.) , Khata No.1076 (Rakhita (Govt. ), Mouza : Gadakana, New Capital , Bhubaneswar by the Executinq Aqency as part of the project. The Contract to be signed between the successf Ul bidder and Purchaser together with any subsequent modifications, all Annexures , Schedules, documents incorporated by reference , the contents and specifications of the RFP and the proposal submitted by the successful bidder. The date on which possession of the building has been taken by the purchaser upon handing over by Executing Agency after the date of completion of construction. The date of handing over of occupancy certificates from competent authorities allowing the purchaser to occupy and use the building under reference for its specified uses, as obtained by the Executing Agency after completion of construction of building and completion of all scope of work of the project in all respects (except the scope during warranty periods).

The date next to the date of acceptance.

The products, infrastructure and service to be

delivered by the Executing Agency in the RFP and

Contract and as proposed in the Proposal and all

related documentation/designs/policies and

guidelines.

Effective date of The date specified as the date when the contract

9 the Contract comes into effect and in case no such date is mentioned the date of signing of contract.

10 Executing Agency

The successful bidder with whom the contract for

implementation of the project is signed and shall be

deemed to include Executing Agency's agents,

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successors, representatives, permitted assigns.

The Purchaser and the Executing Agency collectively,

11 Parties for the purposes of this Contract and "Party" shall be

interpreted accordingly according to the context therein

Performance To ensure due performance of the contract, security to Guarantee

12 (Performance be obtained by the successful bidder from the builder awarded the contract.

Security)

Project means the turn key project of Construction of Residential Building at.Plot No.29(pt.), 33(Pt.) and

13 Project 4600(Pt.),Khata No.1076 Rakhita(Govt.), Mouza Gadakana, New Capital, Bhubaneswar including scope of work and services.

Project The Committee constituted by the Pr. Chief

14 Committee Commissioner of Income Tax, Bhubaneswar to carry out the tendering process and monitor the project namely Project Implementation Committee. Project Construction cost is the amount payable to the

Project Builder for construction of building and includes cost for civil work, cost of equipmenUitems, supply,

Construction installation , electrical and furnishing work, warranty/ies 15 Cost etc. but does not include the cost of services of design , drawings, tendering, supervision, advisory etc. done by Executing Agency. It is also exclusive of GST and other taxes.

16 Proposal/ Bid The Technical and Financial bids submitted for this project against this RFP.

Public Sector Undertakings set up by the Central or State Government to carry out civil or electrical works

PSU/Govt. or any other Central/State Government 17 Organization Organization/PSU notified by the Ministry of Urban

Development for such purpose , as stipulated under Rule 133(3) of GFR, 2017.

The President of India, acting through the Commissioner of Income Tax (Admin. & TPS) , Bhubaneswar, Income Tax Department, Government

18 Purchaser of India which expression shall , unless repugnant to

the context or meaning thereof mean and be deemed

to include its authorized agents, representatives and

permitted assigns.

19 RFP The Reouest for ProDosal bearina reference

Scope of Work! The work and activities to be performed and materials 20 to be provided by the Executing Agency and building

SoW to be constructed for deliverina the dulv completed

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Building to the purchaser. Scope of Work also includes works and activities to be performed by the Executing Agency as provided in Section 3 of the RFP and as arising from other clauses of the RFP and Contract and includes the requirements and deliverables of the project.

Service charges means the charges as referred in Rule 133(3) of General Financial Rules 2017 issued by Government of India . It is the lump sum amount quoted by the bidder in financial bid for all the services required (except the items/services for which

21 Service Charges 'project construction cost' is payable) to completely deliver this project. For the purposes of this project, Service Charges includes cost of designs, drawings, tendering to select builder, supervision, advisory, liasioning with local authorities, obtaining clearances and certificates etc. Construction of RCC frame building including

22 Similar work internal water supply, sanitary installation, interna electric installation , lift installation all executed unde sinqle aqreement.

23 Total Contract It is the total of Project construction Cost and Service Value Charges excluding Goods & Services Tax.

Includes but not limited to designing , civil work, 24 Work electrical work, plumbing , furnishing , equipments,

supply and installation, services etc.

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SECTION 3: SCOPE OF WORK

1. The Executing Agency is responsible for delivering the duly completed Project to the Purchaser on turnkey basis and shall start the work immediately after signing

of the Contract. The Executing Agency will carry out the necessary works and activities for the quick and timely completion of the Project including the following works:

1.1. The Executing Agency shall forthwith take possession of the site from the Purchaser and shall nominate one "Project Manager" being a senior responsible civi l engineer for execution of the project.

1.2. The Executing Agency shall, wherever requi red obtain in writing approval of the local bodies and statutory bodies for the construction as contemplated in th is RFP. However, the Purchaser shall help the Executing Agency to the extent of writing letters to local bodies or statutory bodies regarding getting such approvals . The Executing Agency shall obtain all required certificates / clearances including for FSI, occupancy certificate from the competent authorities.

1.3. The Executing Agency shall carry out the feasibility study including the applicable rules and norms and the geographical aspects. Rules and norms include the ones which are issued by Central/State / Local Government and bodies . Geographical aspects include location of the land, vegetation on land, surroundings of the land and the impact thereof, preliminary survey, soil investigation , water level etc.

1.4. The Executing Agency shall depute a reputed architect firm/company as part of the Executing Agency 's team. While selecting , the architect, representative of the Income Tax Department may be present.

1.5. The Executing Agency (including architect) shall carry out all work

pertaining to deSigns, drawings, etc. for all buildings, services and development works. 3D walk-through along with maps etc. shall also be

prepared . The Executing Agency / Architect shall collect various information and professionally prepare a thorough , informative and detailed 'design brief

document' in a manner also understandable by non-experts.

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1.6. The Executing Agency shall also deploy the following suitably experienced engineers for the project. They will be deployed for the periods as per the need of

the project.

1.6.1. Structural Engineer/s: He/they will consider the impact of geographical factors wind, earthquake zone etc. and also factors like 'disaster

management' 1 'disabled friendliness', sustainability factors , environment impact, design brief, functional requirements of the Purchaser etc. and design the structure of the building accordingly. He / they would ensure that the proposed structural design and system of the building is as per / meet the applicable local norms.

1.6.2 . Engineer/s for Building Services: This engineer is required to design the building services such as water & plumbing , electrical systems, mechanical systems, lighting , air conditioning , lifts, telecoms etc. in a cost-effective and energy efficient manner and also keeping in mind the ease of use and least level of maintenance.

1.6.3. Landscape Engineer/s Or Landscape ArchitecUs: Landscape engineer/s is expected to be involved in the early stage of the design of the project. He should study/contribute in the proposed building structure and also study the natural factors and design the site considering the applicable factors like functionality , government regulations and environmental impact etc.

1.7 . All the designs and colour and features etc. would be finalized I amended as per

decision/approval of the purchaser.

1.8. The Executing Agency shall get the proof checking of the structural design of the

building / project from a reputed institute. Such institute shall be from empanelled

institute and shall be finalized in consultation with Purchaser.

1.9. The Executing Agency shall carry out estimation of the scope of work including

civil , electrical, sanitary and plumbing works including the external services & area development and submit a price estimate prepared as per CPWD PAR (Plinth Area Rates).

1.10. Executing Agency will also deploy a sufficiently experienced person having

knowledge of local building regulations person to obtain building permissions

from government I local authorities.

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1.11 . The Executing Agency shall invite tenders after due publicity for selecting a

builder and award the work for project to the builder. The tendering process for

selecting the builder including the eligibility conditions for the prospective bidders,

products specifications; shall be carried out by the Executing Agency following

CVC guidelines, General Financial Rules, 2017 and other applicable central

government norms along with its own documents I manuals. The Executing

Agency shall ensure sufficient competition amongst the bidders and amongst the

products.

1.12. The Executing Agency shall prepare a detailed action plan and roadmap with

timelines and update the same from time to time in order to ensure quick and

timely completion of the project. The Executing Agency shall use modern

technological tools/programmes in this regard . The project shall be monitored as

per Critical Path Method (CPM) or PERT chart which shall be submitted by

Executing Agency within 30 days of finalization of builder.

1.13. The Executing Agency shall render professional and objective advice to the

Purchaser from time to time. The Executing Agency shall also assist the

purchaser in any reporting / compliance being done by the Purchaser.

1.14. The Executing Agency shall supervise and monitor and be responsible for the

works and activities being carried out by the architects , builder and other sub

contractors (if any).

1.15. The Executing Agency shall deliver the duly completed bui lding all duly

completed civi l, electrical and furnishing work like electrical installations,

furniture , lighting , electric sub-station , carpeting/flooring , plumbing , lifts , fire

sensors and fire fighting equipments, storage, security system at building entry

points, parking infrastructure for residents and also for visitors , common faciiities

etc.

1.16. Warranty: The Executing Agency is required to provide all services as speCified

during the warranty period which is one year from the date of acceptance of

project.

1.17. The work shall be carried out as per the directions of the Purchaser/Project

Committee.

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1.18. The Organisation wi ll complete the project by adopting minimum one of any of

the following new technologies (technologies as per the circular issued by the

Ministry of Housing and Urban poverty Alleviation):-

1.18.1. Monolithic Concrete Construction System using plastic Aluminum form work.

1.18.2. Monolithic concrete construction system using Aluminum form work.

1.18.3. Expended Polystyrene Core Panel System

1.18.4. Industrialized 3-S System using Cellular Light Weight Concrete Slabs and Precast Columns.

1.18.5. Speed Floor System

1.18.6. Glass fibre reinforced Gypsum (GFRG) panel building system.

1.18.7. Factory made fast track modular building system.

1.18.8. Light gauge steel framed structure (LGSF).

The Purchaser may like to use any of these new technologies as per the

suggestions and advice of Executing Agency.

2. REPORTING AND ACCOUNTING

3.1. The Executing Agency shall give periodically (but not later than once a month) copies of the expenditure certified by its representative on the project, for reimbursement of expenditure incurred from the funds advanced to the Executing Agency. On completion of work, the accounts of the work shall be closed and a fina l statement shall be submitted for settlement, along with refund of excess deposit received , if any, audited by a reputed registered Chartered Accountant. The Purchaser, reserves the right to get the work and payments made technically checked and audited periodically (at reasonable intervals) as well as final payment by its own officer/independent Govt. IPrivate agency.

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SECTION 4: PAYMENT TERMS

1. SERVICE CHARGES:

1.1. The Purchaser will pay lump sum service charges* to the Executing Agency plus GST and associated cess and other statutory charge. if any.

(. As mentioned in the financial bid of the successful Executing Agency)

1.2. The Executing Agency shall raise the bills as per the following terms:-

1.2.1. 15% of the Service Charges would become due upon finalization of

designs, drawings and price estimates of the proposed building .

1.2.2. 15% of the Service Charges would become due upon receipt of all

approvals and clearances from Govt. I Local Authorities for

construction of the proposed building .

1.2.3. 20% of the Service Charges would become due upon finalization ,

selection and signing of contract with ubuilder" for the construction

of building OR start of 'building period ', whichever is later.

1.2.4 . Next 45% of the Service Charges would become due to the Executing Agency in proportion to the work already completed and charges wi ll be paid on quarterly basis.

1.2.5. Last 05% of the Service Charges would become due to Ihe

Executing Agency upon acceptance of the project by the Purchaser.

2. PROJECT CONSTRUCTION COST (PCC):

2.1 The purchaser would provide advance amount of 20% of the project construction cost (PCC), herein after termed as ' Initial Deposit', after

necessary approvals and clearances for construction are obtained by

Executing Agency from the statutory authorities. The Executing Agency is

required to use the money exclusively for the project and in the best interest of the project. This advance / initial deposit shall be deducted/adjusted proportionately from amount of Project Construction Cost (PCC) to be paid .

This deduction/adjustment shall not start during the payment of first 50% amount of the project construction cost (PCC) and the entire initial deposit

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would be deducted/adjusted proportionately in the payments of next 50% of the project construction cost (PCC).

2.2 RA Bills would be raised for the construction work on regular intervals.

2.3 The Executing Agency &/or the Purchaser, as the case may be, shall deduct GST or any other applicable tax on ''Work Contract" at the rate in force, from the builder or from the Executing Agency in case any work is done directly

by the Executing Agency.

3. Any money paid in advance including the initial deposit shall be secured by a Bank

Guarantee of Schedule Commercial Bank to be furnished in advance by the

Executing Agency in favour of the Purchaser.

4. The payment by the Purchaser shall be made by transfer of funds in a separate dedicated interest earning Bank Account to be opened in anyone of the Nationalized Banks. The interest earned on the same shall be owned by the

Purchaser.

5. The Executing Agency shall give in writing the budget of the funds required in

proportion to the work to be done during the next year as required by the Purchaser from time to time. Funds requirement for next year before close of each

year shall be furnished during third quarter of each financial year.

6 . No escalation in the Project Construction Cost or Service Charges will be allowed

during the completion of the project except additional liability due to any change in policy of government. The prices once accepted by the Purchaser shall remain valid till the contract remains in force. The Purchaser shall not entertain any

increase in the prices during the period . Any savings in the costs or savings in

expenses will be passed on to the purchaser. Any compensation I liquidated

damages levied by the Executing Agency due to non-fulfilment of any clause of the contract by the builder or any such recovery from the builder for bad work or delay or for any other reasons whatsoever shall be passed on to the Purchaser.

7. Purchaser will deduct such tax at sources as per the rules and issue necessary

certificates to the Agency.

8. The purchaser shall have right to deduct any amount payable lowed by the

executing Agency to the Purchaser from the bills.

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SECTION 5: BUILDING PERIOD

1. The Executing Agency shall execute the project in time bound manner within 24

(Twenty Four) months of date of start of building period and complete all scope of work (excluding scope of work during warranties ' period) within this period and hand over the duly completed building along with land in ready-to-occupy condition to the Purchaser with in this period .

2. The bui lding period shall start from the latest of the following: -

a) Date of approval of design/drawings from statutory authorities.

b) Date of release of Initial deposit.

c) Date of handing over of hindrance free land for construction .

This date of start shall be known as Date of Start of Building Period .

2. However, the completion period as mentioned above may be extended by the

Purchaser if the delay in the project's completion occurs solely due to reasons

neither attributable to Executing Agency nor to the builder contracted by the Executing Agency and which has been timely and duly intimated to the Purchaser

in writing from time to time. 3. The Purchaser and Executing Agency shall mutually decide the timelines for

various milestones to be achieved by Executing Agency during the above stated

period of 24 months. The Executing Agency shall submit a detailed proposal in this regard to the purchaser.

4. Within the total period as aforesaid , the Executing Agency shall organise with the

builder to take up the work in such a manner as to make available the

accommodation or the work constructed for the use in a reasonable and phased

manner.

5. The Executing Agency shall be required to complete and handover the duly completed project and achieve the 'date of acceptance' with in the period stipulated in Para 1 above and extension (if any) as per Para 3 above. In case of delay, in addition to other actions which the purchaser may take , the Executing Agency shall be liable to pay the Purchaser liquidated damages (not amounting penalty) at the rate of 0.2% (one fifth percent) of the Project Construction Cost (PCC) per week of delay subject to maximum of 5% (five percent) of the Agency charges.

6. The Executing Agency shall send completion report with drawings and maintenance schedules to the office of the Purchaser in writing within 90 days

from date of acceptance.

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SECTION 6: TERMS AND CONDITIONS

1. PERFORMANCE GUARANTEE / PERFORMANCE SECURITY:

After the discovery of 'Project Construction Cost' as per the tendering process to

be carried oul by the Executing Agency, the exact amount of Total Contract Value wi ll be known. Accordingly, the Executing Agency shall obtain from builder performance guarantee amounting to 5% of Total Contract Value within 15 days of

signing of contract with builder. In case of any upward revision of the price, the

Executing Agency shall ensure that 5% of such escalated price has been deposited by the bui tder within 15 days of such escalation .

(Note: If the PSU/Gov!. Organisation is exempt from submitting Performance

Guarantee I Performance Security then notification/circularlinstruction of

Government in this regard needs to be submitted.)

2. The Executing Agency shall be fully responsible for the structural safety of the building against seismic forces and follow on the relevant SIS Code in this respect.

Latest methods of design of high rise structures sha ll have to be followed in deciding the structural frames of the building. Wind actions, earthquakes etc. shall

also be considered , if found necessary to conform to the requirements of SIS

Code.

3, The Service of additional proof consultant may be uti lized, if required , by the

Purchaser for counter checking of the design/drawings submitted by the Executing Agency. The services of the proof consultant shall be arranged by the Purchaser at its own cost.

4, The Executing Agency will make its best endeavour to reduce the cost of construction by any change of specification , method of construction , value of

engineering or any in novative or economical design . Such reduction in the cost of

construction shall be made with the approval of the Purchaser without

affecting/prejudicing or endangering in any way the safety or security of the

building constructed by the Executing Agency.

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5. WARRANTY:

5.1 . The Executing Agency shall be responsible for proper structure, structural

safety, quality, workmanship, functioning and liability of the building constructed including all equipments, machines etc. installed for a period of

twelve months from the date of acceptance.

5.2. Any defects discovered I arising during the period aforesaid shall be rectified by the Executing Agency forthwith at its own cost and expenses. In

the event of the failure on the part of the Executing Agency to rectify the defects within a reasonable period , the same may without prejudice to any

other rights available to it in law, be rectified by the Purchaser for and on

behalf of the Executing Agency and at the cost and expenses of the Executing Agency, after due notice it.

5.3. Defects would include malfunctioning , below normal performance, cracks

including wall cracks and roof cracks, dampness, defective or faulty

electrical wiring or lighting , defective or faulty plumbing , inadequate drainage systems, faulty ventilation , insufficient insulation , and also

inadequate fire protection suppression systems etc. It would also include

other/ancillary issues like fungus , or termite infestation when arising as a

result of a other defect. The rectification is required to be carried out in such

a manner so that such defect do not recur I repeat in the long term .

5.4. Performance guarantee of the builder shall be refunded only after expiry of

such a warranty period and rectification of defects .

5.5. The Purchaser shall have the right to deduct or set off the expenses incurred by it in rectifying the defects as aforesaid from or against any

amount due and payable or becoming due and payable by the Purchaser to the Executing Agency.

5.6. The Executing Agency shall carry out examination of structural safety, quality, workmanship , functioning etc. of the building constructed including

all equipments , machines etc. every two months during the warranty period .

The report in this regard shall be submitted to purchaser within 10 days of

completion of each such 2 months.

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6. SPECIAL WARRANTY:

6.1. The Executing Agency shall be responsible for water proofing and associated structure etc. for an additional period of 10 years (One hundred and Twenty months) from the date of expiry of warranty of twelve months as mentioned in paras above.

6.2. Defects during this period would include water / dampness / seepage related malfunctioning , below normal performance, cracks etc. It would also

include other/ancillary issues like fungus, or termite infestation when arising

as a result. The rectification is required to be carried out in such a manner

so that such defect do not recur / repeat even after warranty period is over. 7. The Executing Agency shall, unless otherwise specified, be fully responsible for

procurement of all materials and services for the successful completion of project.

8. The Executing Agency shall follow the latest standard CPWD specifications and the latest SIS specifications and codes of practices as applicable. The Executing Agency shall follow the GRIHA rating system as per OPE circular No­DPE/13(2)/10-Fin. Dated- 11 .03 .2010 and further ci rculars of Government of India and ensure that the building meets the minimum requirement as per norms and

meets the higher norms/rating as decided by purchaser as per norms. The

Executing Agency shall obtain the relevant certificate of rating for the project. As per current applicable norms, the Executing Agency shall ensure that minimum GRIHA-3 rating is achieved for the project.

9. The Purchaser will have the righ t to inspect the quality of material and workmanship at any point of time and ask the Executing Agency to take corrective

steps if any work is not found to the satisfaction of the Purchaser.

10. CTE/CVC liability/responsibility will lie with the Executing Agency.

11. ARBITRATION:

The provisions of Arbitration and Conciliation Act , 1996 with any statutory

modification thereof and rules framed thereunder sha ll be applicable to such

arbitration proceedings which shall be held at Mumbai. The arbitration proceedings

shall be conducted in English . The cost of the arbitration shall be borne as directed by the Arbitration authority.

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12. The Executing Agency shall be fully reasonable for observation of and compliance with all labour and other laws applicable in the matter and shall

indemnity and keep indemnified the Purchaser against effect of non-observance

of and non-compliance with any such laws.

13. The Executing Agency shall supply soft copies and hard copies of site plan , soil investigation report , layout plan , all buildings plans (architectural as well as structural) all services plans and any other designs and detailed drawings required

for the execution of the project, as well as the specifications for all items of work, detailed description of item of work , bills of quantities along with copies of details of

measurement to the Purchaser. Ownership of all such documents , drawings , design, plans etc. shall vest with purchaser.

14. The Executing Agency shall provide necessary assistance to the Purchaser in arranging water, sewerage and electricity connections from the concerned authority for which it will obtain estimates from concerned authorities . These

amounts as per estimates will be deposited by the Purchaser directly with the concerned authorities.

15. The Executing Agency shall clear the site of materials etc. within one month from the date of completion failing which the Purchaser shall dispose il off in Ihe manner deemed fit by the Purchaser.

16. The resultant contract will be interpreled under Indian Laws.

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SECTION 7: BIDDING PROCESS DETAILS

1. BIDDING SCHEDULE

1.1. The following table provides . information regarding the important dates of

the bid process:-

1 Tender Inviting Authority The President of India, acting through the Commissioner of Income Tax (Admin . & TPS), Bhubaneswar

2 Job Requirement Selection of agency for execution of construction of Residential building at .Plot No.29(pl.), 33(Pt.) and 4600(Pt.) , Khata No.1 076 , Rakhita(Govt.) Mouza : Gadakana New Capital, Bhubaneswar

3 Publication of the 04/08/17

Notice inviting bids in newspaper

4 Last date for 14/08/17

receiving queries 1

clarifications

5 Last Date & Time for 23/08/17 till 4:00 PM at office of submission of Bid ACIT(PR&W), Ground Floor,

Aayakar Bhawan, Bhubaneswar

6 Bid Security IEarnest Bidder has to submit Bid Security Money Deposit Declaration as per Annexure D

Amount Payable 7 Date, Time & Venue of 24/08/17 at 3:30 PM at

Opening of Technical bids Conference Hall , 4th Floor, Aayakar Bhawan, Bhubaneswar

8 Date for the opening of The date of opening of Financial Financial Bid for Bid shall be intimated to the

technically qualified technically qualified bidders

bidders

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1.2. The RFP documents can be obtained in person from: % ACIT(PR&W), ground floor, Aayakar Bhawan, Bhubaneswar from 10.30 hrs. to 17.00 hrs. on working days. The same can also be downloaded from the website of Income Tax Department www.incometaxindia.gov.in.

1.3. For further queries, following officers may be contacted:-A. Shri Uday Kamble, ACIT (PR&W) at 9833270271 B. Shri Amarendra Kumar, liT at 9438917333

2. PRE-QUALIFICATION / ELiGIBILTY CRITERIA

PSU/ Govt. Organisation who fulfils the following requiremenls shall be eligible to

apply:

2.1. The PSU/ Govt. Organisation should have been in the same business (similar work) for a minimum period of 10 years as on 31 " March 2017 OR PSUI Govt. Organisation should have minimum 10 years' experience of similar work as on 3pl March 2017 .

2.2. It should have satisfactorily completed at least 10 multi-storied Government

Housing Projects.

2.3. The annual Gross turnover (from similar work) of the PSU/ Gov!.

Organisation for each of the last three financial years ending on 3pl March

2017 must be more than Rs. 500 crore.

2.4. The Executing Agency should have office within the Municipal limits of

Bhubaneswar or shall set up office in Bhubaneswar within 30 days of

signing of the contract.

3. PREPARATION OF THE BID DOCUMENTS

3.1. Selection of successful vendor/Service provider will involve a five (5) stage

approach before issuance of Work order/letter of appointment. The

approach follows the Indian Government's Central Vigilance Commission

(CVC) guidelines.

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"~"11 . _F,.._ ...... :" , Issue Tender

"\ Document · , . . .

Stage-I Stage-II Stage-III Stage-IV Stage-V

3.2 . Bid wi ll consist of two pa rts i.e. Technical Bid and Financial Bid

3.3. Bid wi ll be submitted in 4 envelops:

Envelope 1; Bid Security Declaration as per Annexure D. The envelope

should be super scribed as uBid Security Declaration for Construction of

Residential Building at Gadakana, Bhubaneswar". The name of the

bidder, address and his contact number must be written on the envelope .

Envelope 2: Tech nical bid , du ly completed in all respects and signed , be

put into this envelope and sealed. This envelope should be superscribed as " Technical Bid for Construction of Residential Building at Gadakana ,

Bhubaneswar" . The name of the bidder, add ress and his contact number

must be written on the envelope. The Technical Bid should be prepared as

per paragraph number 5 of this section and as per Annexure A.

Envelope 3: Fully completed and signed Financial bid (Annexure B) be put into Envelope NO.3 and sealed. This envelope should contain Financial Bid only and it should be superscribed as 'Financial Bid for Construction of

Residential Building at Gadakana Bhubaneswar' . The name of the

bidder, address and contact number must be written on the envelope.

Envelope 4: Containing Envelope 1, 2 & 3 and duly super scribed " Tenders for Construction of Residential Building at Gadakana,

Bhubaneswar" and addressed to " The Commissioner of Income Tax

(Admn & TPS), Bhubaneswar" . The name of the bidder, address and

contact number must be written on the envelope.

3.4. If the outer and inner envelopes are not sealed and marked as required , the

Purchaser/Project Committee shall assume no responsibility for the bid's

misplacement or premature opening.

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3. 5. The bids which are not submitted in separate covers as mentioned above are

liable to be rejected . If for any reason , it is found that the Technical bid reveals the Financial Bid related details in any manner whatsoever, or, the Financial Bid is enclosed in the envelope super-scribed uTechnical Bid", the Bid document will be summari ly rejected in the fi rst instance itself.

3.6. Bids, which are not superscribed , may not be considered .

4 . BID SECURITY I EMD

4.1. Bidder has to submit Bid Secu rity Declaration as per Annexure D

4.2. The Bid Security Declaration of successful bidder would be valid till the date of submission of Performance Guarantee.

4.3. Bids submitted without Bid Security Declaration , mentioned above , will be

liable for rejection without providing any opportunity to the bidder

concerned .

5. TECHNICAL BID

5.1. Technical Bid Documents to be placed in Envelope 2:

5.1.1. Request for Proposal duly Signed and stamped by the authorized person

5.1.2. The Technical Bid should be as per Annexure 'A' and should be

supported by the documents indicated in the said Annexure.

5. 1.3. A short profi le of the PSU/Organisation.

5.1.4. A detailed note on financial competence of the PSU/Organisation for completing the project.

5.1.5. All the proofs necessary for prequalification as indicated in para 2 of Section 7 of this Document.

5.1.6. Irrevocable undertaking of the offer as per Annexure 'C'.

5.2. The Project Committee will open all Technical Bids in the first instance on

the appointed date. time & venue.

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5.3. During evaluation of bids, the Project Committee may, at his discretion , ask

the Bidder for clarification of his bid.

5.4. No bidder shall contact the Purchaser/Project Committee on any matter

relating to his bid from the time of the bid opening to the time the issue of work order. All bidders are strongly advised to furnish all material

information in the bid itself.

5.5. Any effort by bidder to influence the Purchaser/Project Committee in its

decision on bid evaluation , bid comparison or work order decision will lead

to rejection of his bid .

5.6. The Project committee considering Technical Bids may obtain feedback from the clients for whom bidder has executed similar work. Project Committee will have the discretion to disqualify the bidders based on the feedback received. Decision of the Project Committee will be full and final in this regard .

6. FINANCIAL BID

6.1. The Financial Bid is required to be submitted in format as in Annexure-'B' to

this tender document.

6.2. The bidders are required to submit tender in respect of lump sum "service

charges", [Kindly refer to definition of Service Charges).

6.3. Initially, only the technical bid will be opened . The Financial bid will be

opened , only if, the applicant tenderer is selected in the technical bid .

6.4. The offer is valid for a period of 12 months from date of opening of financial

bid . During the validity period of the offer the bidder will irrevocably undertake not to withdraw / modify the offer in terms of the price and other terms and conditions. The bidder would submit irrevocable undertaking of the offer as per Annexure 'C',

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6.5. The tender will be awarded to the party bidding the lowest lump sum service

charges.

7. COMPLETENESS OF RESPONSE

7.1. Bidders are advised to study all instructions, forms , terms, requirements and

other information in the RFP documents carefully. Submission of bid shall be

deemed to have been done after careful study and examination of the RFP document with full understanding of its implications.

7.2 . Purchaser seeks a specific proposal responsive to this RFP in every respect and

detail , rather than a mere compilation of materials and promotional information

used in other transactions . Purchaser will be appreciative of the quality and responsiveness of the proposal.

7.3. Failure to furnish all information required by the RFP documents or submission of

a proposal not substantially responsive to the RFP documents will be at the

Bidder's risk and may result in rejection of its Proposal.

7.4. Notwithstanding anything contained in this RFP, Purchaser/Project Committee reserves the right to accept or reject any Proposal and to annul the selection process and reject all Proposals , at any time without any liability or any obligation

for such acceptance, rejection or annulment, and without assigning any reasons

thereof.

7.5. Without prejudice to the generality of above clause, Purchaser/Project Committee

reserves the right to reject any Proposal if:

7.5.1 . At any time, a material misrepresentation is made or discovered; or

7.5.2. The Bidder does not provide , within the time specified by the Purchaser, the supplemental information sought by Purchaser for evaluation of the

Proposal.

7.5.3. Misrepresentation! improper response by the Bidder may lead to the

disqualification of the Bidder. If such disqualification! rejection occurs

after the Proposals have been opened and the bidder quoting the lowest service charges gets disqualified / rejected , then Purchaser/Project Committee reserves the right to consider the next best Bidder, or take

23

any other measure as may be deemed fit in the sole discretion of Purchaser/Project Committee, including annulment of the selection process.

7.6. All columns in the tender document must be duly filled and no column should be left blank. "Nil" or "Not Applicable" should be marked where there is nothing

to report. All the pages of the tender documents should be signed by the authorized signatory of the tenderer.

7.7. In case the space in the tender document is found insufficient, the bidders may

use separate sheets to provide full information.

7.8. There should not be any deviation in the terms & conditions as have been

stipulated in the tender document. However, in the event of imposition of any other condition , which may lead to deviation with respect of the terms &

conditions as mentioned in the tender document, the bidder is required to attach a separate sheet marking "list of deviations".

7.9. The original and all copies of the bid shall be typed or written in indelible ink and signed by the Bidder or a person duly authorized to bind the Bidder to the contract. A letter of authorization shall be supported by a written power-of­attorney accompanying the bid . All pages of the bid , except for un-amended printed literature, shall be initialled and stamped by the person or persons signing the bid .

7.10. All the Bid documents submitted shall be serially page numbered and contain the table of contents with page numbers. All the bid documents should be spiral

binding/hard binding.

7.11. The bid shall contain no interlineations, erasures or overwriting except as

necessary to correct errors made by the Bidder, in which case such corrections

shall be initialled by the person or persons signing the bid .

7.12. Quotation received after due date , those received without separate sealed

cover and rates not quoted in specified proforma will not be accepted .

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7.13. Bidders are not permitted to alter or mOdify their bids after expiry of the deadline

for receipt of bids.

7.14 . If a bidder quotes NIL charges/consideration, the bid shall be treated as

unresponsive and will not be considered.

7.15. The tender is not transferable.

8. SUPPLEMENTARY INFORMATION TO THE RFP/CORRIGENDUM/ AMENDMENTS

If Purchaser deems it appropriate to revise any part of this RFP or to issue additional information to clarify an interpretation of the provisions of this RFP, it may issue corrigendum /supplements/ clarifications to this RFP. Such corrigendum! supplementary information will be communicated on its official websites www.incometaxindia.gov.in. Any such corrigendum I supplement shall be deemed to be incorporated by this reference into this RFP. Any other document released by Purchaser, is for information purposes only and will not be considered as the part of RFP or its related corrigendum.

9. VENUE AND DEADLINE FOR SUBMISSION OF BID

9.1 The applicant should submiVdrop their bids in separate sealed envelopes, in the tender box kept in the % ACIT (PR&W) Ground Floor, Aayakar Bhawan, Bhubaneswar 04:00 P,M. on or before 23/08117, No acknowledgement, in respect of receipt of any bid, shall be issued.

9 .2 Purchaser/Project Committee may at its discretion , extend the deadline for submission of bids by issuing an addendum and publishing it on its official websites www.incometaxindia.golJ.in in which case all rights and obligations of Income Tax Department and the bidders previously subject to the original deadline will thereafter be subject to the deadline as extended.

10. LATE BIDS

10,1 Bids received after the due date and the specified time for any reason Whatsoever, shall not be entertained .

10,2 Tenders by "Telex/Telegram/FaxiE-mail" will not be accepted. Tenders may be submitted by Registered Post, by hand in person or by courier.

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However, any delay on this account shall not be accepted as reason for exception .

10.3 Acknowledgement wi ll be given to the Department of Post only for the bids sent by the Speed Post or Registered Post.

10.4 The Income Tax Department takes no responsibility for any bids not reaching in time or not reaching at all.

10.5 The Income Tax Department takes no responsibi lity for the bids received in torn, opened or mutilated conditions. Such bids will not be accepted at all.

11. BID VALIDITY

The bid 1 offer shall remain valid for a period of 12 months from the date of opening of financial bid. During the validity period of the offer, the bidder will not withdraw I modify the offer in terms of price and other terms and

conditions quoted in the bid. In this regard , the undertaking is to be submitted by the bidder along with the Technical Bid as per the prescribed format (Annexure C).

12. OPENING OF TECHNICAL AND FINANCIAL BID

12.1. The Technical Bids will be opened on 24/08/17 at 03:30 PM at Conference Hall , 4 th Floor, Aayakar Bhawan , Bhubaneswar in presence of the bidders

interested to be present. All the bidders are advised in their own interest to

be present at the specified date and time. No separate intimation wi ll be given in this regard . Not more than two representatives from each bidder

shall be entertained. The representative has to furnish an authorization

letter from the bidder on their letter head for participating in the Technical

Bid opening .

12.2. The Financial Bid shall be opened at a later date after the detailed evaluation of Technical Bid. The date of opening of Financial Bid shall be intimated to the technically qualified bidders only.

12.3. In case two or more tenderers quote identical amount, the work shall be awarded to the bidder with the highest turnover (similar work) amongst them, in the F.Y. 2015-16 .

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12.4. The Income-tax department does not bind itself to accept the lowest bid .

12.5. The decision of Project Committee shall be final with regard to technical and

financial bids and the tendering process.

13. In case of any dispute. the settlement will be made in the Courts of Bhubaneswar

27

Annexure A TECHNICAL BID

For Construction of 115 Nos. of residential staff quarters for the Employees of Income Tax Department, Bhubaneswar

RFP No. BHUBANE5WARIIINFRA/2017·18/1 Dated _______ _

(On the letter head of the concern submitting the bid)

To

The Commissioner of Income- lax (Admn & TPS). Aayakar Shavan, Rajaswa Vihar, Bhubancswar

51. No. Particulars

1 Name of the Organization

2 Complete address of the Registered Office

3 Phone No., Fax No. & Email id

4 Date of incorporation (enclose the copy of certificate of incorporation)

5 Permanent Account Number (enclose document)

6 Corporate Registration Number (enclose document)

7 GST Number (enclose documents)

8 Name, designation and contact details of the contact person

9 Income Tax Return for last three financial years ending 31 .03.2016 (enclose documents)

10 Whether a Public Sector Undertaking set up by the Central or State Government to carry out civil or electrical works

11 If the answer to paint 10 above is yes, please submit documents to substantiate

12 Whether a Central/State Government Organisation/PSU notified by the Ministry of Urban Development for such pu rpose, as stipulated under Rule 133(3) of GFR,

YES/NO

YES/NO

28

2017 13 If the answer to point 12 above is yes ,

I please submit documents to substantiate 14 Whether the PSU/ Gov1. Organisation has YES/NO

in the same business (similar work) for a minimum period of 10 years as on 31 st March 2017 OR PSU/ Gov1. Organisation has minimum 10 years' experience of similar work as on 31st March 2017?

15 If the answer to point 14 above is yes, please submit documents to substantiate

16 W hether a Public Sector Undertaking/ YES/NO Organisation satisfies the condition mentioned in Clause 2.2 of Section 7 of RFP?

17 If the answer to point 16 above is yes, please submit documents to substantiate

18 Whether turnover of the PSU/Gov!. YES/NO Organisation in last three financial years ending on 31 .03.2017 was more than 500 Crore?

19 If the answer to point 18 above is yes, please submit copies of Audited Report including balance sheet, profit & loss for the last three financial years ending 31 .03.2017.

Condition : In case the answer of any of the questions under 10, 12, 14, 16 & 18, is "NO", or is not substantiated by documents , the Technical Bid shall be rejected.

IlWe hereby certify that the information furnished above is full and correct to the best of my/our knowledge and belief. l!We understand that in case any deviation is found in the above statement at any stage, the company will be blacklisted and will not have any dealing with the Department in future.

Name of the Organisation: ______ _ Seal : Place-: -------

Date:

Name, Designation and Signature of the Authorized Signatory

29

FINANCIAL BID

REQUEST FOR PROPOSAL

Annexure B

For Construction of 115 Nos. of residential staff quarters for the Employees of Income Tax Department, Bhubaneswar

RFP No. BHUBANESWAR/INFRA/2017-18/ .... Dated ______ _

(On the letter head of the concern submitting the bid)

To The Commissioner of Income·tax (Admn & TPS). Aayakar Bhavan, Vani Vihar,

Bhubaneswasr - 751007

As per your advertisement and RFP avai lable on your website, we have got acquainted

our·self with the nature of work, site condition , and other detai ls and also we agree with

the mode of payment prescribed.

For our services and work for providing preliminary estimates and architectural designs,

supply & insta llation of equipmenUitems, construction of Residential building at

Gadakana Bhubaneswar, including day to day discussions with departmental officials

for f inal izing the designs and estimates and day·to·day intensive supervision during the

building period and delivering the duly completed project in a turnkey manner you will

pay us the "Total Contract Value" which is total of "Project Construction Cost" and lump sum "Service Cha rges" and GST and associated cess etc.

Our lump sum charges for all the services required (except the items/services for which

'project construction cost' is payable) to completely deliver this project, would be Rs .

. .... ..... .......... (in words Rs . ). This is exclusive of GST and associated cess, if any, etc.

Name of the Organisation : ______ _ Sea l: _______ _

Place:

Date:

Name, Designation and Signature of the Authorized Signatory

30

Annexure C

(On stamp paper of Rs.500/- and duly notarized)

IRREVOCABLE UNDERTAKING

RFP No. BHUBANESWAR/INFRA/2017-18/1

To The Commissioner of Income-tax (Admn & TPS), Aayakar Shavan, Vani Vihar,

Bhubaneswasr-751007

Dated _______ _

Pursuant to your advertisement on departmental website www.incometaxindia.gov.in

dated for the Design and Construction of Residential Building at Gadakana,

Bhubaneswar I/we submit my/our offer. The offer is valid for a period of 12 months

from date of opening of financial bid . INVe. in consideration of you agreeing to the

process and consider our proposal , irrevocably undertake that during the currency of

my/our bid , I/we will not withdraw or modify the offer in terms of the price quoted or in

terms of other terms and conditions on which the offer is made.

This undertaking is executed on this ___ day of ______ 2017.

Signature _______ _

Name _______ _

Address _______ _

NOTARY SEAL & SIGN

31

AnnexureD

(On stamp paper of Rs.SOO/- and duly notarized)

BID SECURITY DECLARATION

RFP No. BHUBANESWSARI INFRA! 2017·181 1 Dated. -------------

To

The Commiss ioner of Income- tax (Admn & TPS), Aayakar Bhavan, Rajaswa Vihar, Bhubaneswar

Pursuant to your advertisement on departmental website www.incometaxindia.gov.in

dated for the Design and Construction of Residential Building at Gadakana,

Bhubaneswar, II we submit my I our offer. II We declare that II We will be suspended for

the period of three years, from the date of failure, from being eligible to submit Bids for

contracts with the Income Tax Department I Bhubaneswar in following circumstances:

I. If II We withdraw or modify the bid during the period of bid va lidity or its

extended period. if any;

or

11 . In case the contrac t is awarded to us. ifll We fail to sign the Contract;

or

111. In case the contract is awarded to us. if 1/ We fa il to obta in and submit a

performance security from the builder before the deadline defined in your RFP

document No. BHUBANES WAR IINFRA 12017·18/1 dated .................. .

lllis declaration and undertaking IS executed on this day of ____ 2017.

Signature __ _

Name __ _

Address _ _ _ _

NOTARY SEAL & SIGN

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