a secure and comprehensive solution for your business

A SECURE AND COMPREHENSIVE SOLUTION FOR YOUR BUSINESS

SOLUTION THAT MEET YOUR BUSINESS REQUIREMENT

• General Ledger– User defined Accounting Years and Periods– User defined Chart of Accounts (Ledger Heads)– User defined Subcodes for

• Cost Centre• Profit Centre• Project, etc.

– Daybooks / Subsidiary Ledgers for• Opening Balance• Journal Voucher• Cash / Bank• Receivables / Payable• Inventory Transactions• Sales / Purchase

– Trial Balance as on current day and on previous days– Profit & Loss / Balance Sheet as on current day and on

previous days– Convenient Drill down from Trial Balance, Profit & Loss or

Balance Sheet to Source Transaction– Multiple Financial Budgets facilitating

• Original Budget every year by period• Multiple Revised Budgets every year by period• Budget by Cost / Profit Centre• Budgets by Project

– Budget Comparison with original budget, revised budget, department budget or project budget

– Convenient Charts by periods


• Business Partners– Business Partners can be:

• Customers• Suppliers

– One or more control accounts in G/L for Account Receivable and Payable

– Detailed supplier / customer Information with multiple contacts for each supplier / customer

– Entries from Sales / Purchase generate automatically entries in Business Partner subledger

– Facilities for entering Cash / Bank Payment / Receipt in Business Partner subledger

– Debit Note / Credit Note– Settlement of Business Partner Transactions by:

• Multiple Receipts / Payment s or Debit Notes / Credit Notes against one invoice

• Multiple Invoices against one Receipt / Payment or Debit Note / Credit Note

– Ageing Report– Drill Down from Ageing Reports to Invoice, Receipts

/ Payments or Debit Note / Credit Notes.– Performance Charts by Business Partner or

Business Partner Groups


• Inventory Management– Multiple Warehouses– Every warehouse can be linked to concerned ledger

account– Inventory Upward Adjustment facilitating

• Adjust balance in warehouse with physical count• Update Opening Balance• Receive Finished Goods in Manufacturing

– Inventory Downward Adjustment facilitating• Adjust balance in warehouse with physical count• Issue raw materials in manufacturing• Issue materials to projects, service orders, etc.

– Inventory Direct Transfer– Inventory Transfer with Transit Warehouse– Physical Count Order, comparison and adjustment– Generate Transfer Orders and Purchase Orders based

on maximum stock, reorder quantity and economic order quantity

– Multiple Units of Measures like, Inventory Unit (Base Unit), Sales Units, Purchase Units, etc. so that an item can be brought in boxes of 100, keep track as pieces and sold by dozens.

– Complete history of Inventory Transactions and facility to drill down from any item to the source transaction


• Purchase– Purchase Price List by item linked to suppliers– Purchase Order Series for sorting and grouping

purchase of different groups, year or periods– Default Credit Terms defined with supplier, but

due date can set at Purchase Order level.– Facilities for

• Invoice Address• Delivery Address• Delivery Terms• Payments Terms

– Discounts at Purchase Order Lines as well as for the full purchase order

– Additional Costs like Freight, Insurance, Customs, VAT, etc. at Purchase Order Lines as well as for the full Purchase Order

– Automatic Generation of Finance Transactions and Inventory Transactions from Purchase Orders

– Complete history of Finance and Inventory Transactions and facility to drill down from Finance or Inventory to the source Purchase Order

– Convenient Charts for Purchase Analysis


• Sales– Sales Price List by item linked to customers– Sales Order Series for sorting and grouping sales

of different groups, year or periods– Default Credit Terms defined with customers, but

due date can set at Sales Order level.– Facilities for

• Invoice Address• Delivery Address• Delivery Terms• Payments Terms

– Discounts at Sales Order Lines as well as for the full sales order

– Additional Costs like Freight, Insurance, Customs, VAT, etc. at Sales Order Lines as well as for the full Sales Order

– Automatic Generation of Finance Transactions and Inventory Transactions from Sales Orders

– Complete history of Finance and Inventory Transactions and facility to drill down from Finance or Inventory to the source Sales Order

– Convenient Charts for Sales Analysis

LATEST TECHNOLOGY AND CONVENIENT USER INTERFACE

• Web based solution– Access the solution where ever

you are, at office, home, auditor office, discussing business with your business partners, even from your tablet or phone

– No setup required. You can start working on the system the day you subscribe for the same

– Fully secure from third party intruders

– Online support or training to solve any of your problems

• Menu Structure– Main Menu for easy

access to• Accounting• Business Partner • Purchase• Sales• Inventory Management

– Submenu grouped into• Master Data• Transactions• Reports and Drilldowns


• Toolbar and Search– Session Toolbar.

Standardized session toolbar in every session for easy navigation and performing activities like adding records, editing and deleting records

– Convenient search function to locate a record in any session


• Reports– The report viewer will help the user

to navigate to any pages of the report.

– It is also possible to increase or decrease the report size, by making it more visible or showing more content as the case may be.

– The contents of the report can be searched using the ‘Find|Next’ text box and button.

– The report can be exported to ‘Microsoft Excel’, ‘Adobe Acrobat PDF’ or ‘Microsoft Word’ format by clicking on the arrow shown on the side of the ‘Floppy Disk’ Image. It is also possible to print in the local default printer, on clicking on the printer icon.


• Help– Extensive Help in every

session to give the user full understanding in the usage of the session as well as full functional information related to that session.

– Help Index as a complete user manual / reference manual for the full understanding of UNICOM ERP.


GENEARL LEDGER• Year and Period

– User Defined Year and Period, which can start on a different periods structure than Gregorian Calendar, like Starting on April 1 and ending on March 31.

– Year and Period need not comply with Gregorian Calendar. It can comply with other calendars like Hijri Calendar.

• Chart of Accounts (Ledger Accounts)– Predefined Ledger Account Groups to facilitate

financial statements like Profit & Loss Statement and Balance Sheet

– User Defined Ledger Heads

• Departments / Subcodes– User defined Departments / Subcodes for

• Cost Centre• Profit Centre• Project, etc.

– To facilitate Project, Manufacturing, Service, etc. Subcodes are not only applicable in General Ledger, it is also applicable in Inventory Transactions, Purchase and Sales.

GENEARL LEDGER

• Daybooks / Subsidiary Ledgers– Daybooks classify / identify different type of

finance transactions. – User defined series helps to group and sort

transactions like transactions for different years and periods, branches, etc.

– Following are some of the daybooks• Opening Balance• Journal Voucher• Cash Books• Bank Books• Business Partners• Sales• Purchase• Inventory Upward Adjustment• Inventory Downward Adjustment• Inventory Direct Transfer• Inventory Transfer with Transit Warehouse• Standard Cost Update

GENEARL LEDGER• Financial Budget

– There can be multiple budgets and each budget can be compared with actuals.

– Budget can be defined as:• Annual Budget• Revised Budgets• Budgets for Departments• Budgets for Projects

• Opening Balance and Year End Process– First time Opening Balance can be entered

though Opening Balance Daybook– Provisional Year end process can be done many

time to update the balance from previous year to the current year, until the accounts are finalized and auditing completed.

– After final closing, entries cannot be made to the closed year.

GENEARL LEDGER• Reports and Statements

– Ledger Report. Facility to drill down from ledger balance of any account to the source document, including Journal Voucher, Sales Order, Purchase Order, Inventory Transactions, etc.

– Trial Balance as on current date or any previous dates. Drill down to source documents from Trial Balance

– Profit & Loss Statements as on current date or any previous dates. Drill down to source documents from Profit & Loss Statements

– Balance Sheets as on current date or any previous dates. Drill down to source documents from Balance Sheet.

– Convenient and informative Charts

BUSINESS PARTNERS (SUPPLIERS AND CUSTOMERS)• Business Partner Groups. Convenient

Grouping of business partners, facilitating:– G/L Control Accounts– Business Partner Daybook– Ageing Reports– Business Partner Analysis

• Detailed Information related to Business Partners, including– Contact information– Multiple contact persons– Default Warehouse for purchase or sales– Default price list for Sales Order or

Purchase Order– Payment Terms, etc.

BUSINESS PARTNERS (SUPPLIERS AND CUSTOMERS)

• Business Partner Transactions– Any Transactions Entered through

Sales Order or Purchase Order will generate related transaction in Business Partner. No additional manual entry is needed.

– Facility to enter Business Partner Transactions like:• Cash / Bank Receipts / Payments• Debit Notes / Credit Notes

– Business Partner Transaction will help in:• Settling Payments against Invoices• Ageing Reports based on Invoice

Date As well as due date• Invoice wise outstanding report

BUSINESS PARTNERS (SUPPLIERS AND CUSTOMERS)

• Business Partner Settlement– Through the Business Partner Settlement

session, the user can related the payment received or made to the concerned Sales Order or Purchase orders and / or Debit Notes and Credit Notes.

– One Invoice can be settled against multiple payments / receipts or single payment / receipts can be settled against multiple invoices. Also part of the invoice can be settled for the part of the payment / receipt.

• Business Partner Ageing– Ageing Reports based on

• Invoice Date • Due Date

– Drill down from Ageing to source transactions, including Journal Vouchers, Sales Orders or Purchase Order

INVENTORY AND WAREHOUSE MANAGEMENT

• Warehouse– Detailed Warehouse information including,

contact information.– Facility to link each warehouse to a separate

G/L Account, facilitating reconciliation

• Units of Measure– User Defined Units of Measure– Base unit / Inventory unit of measure for every

item, facilitating convenient inventory management

– Multiple Units of Measures like, Inventory Unit (Base Unit), Sales Units, Purchase Units, etc. so that an item can be brought in boxes of 100, keep track as pieces and sold by dozens.


• Item Information– Item have two levels of Grouping:

• Item Group• Item Category

– Item Information include• Two additional codes, Supplier Code and

Alternate Item Code, in addition to user defined Item Code

• A short and Detailed description of item• Minimum Quantity• Maximum Quantity• Reorder Quantity• Economic Order Quantity

• Inventory Valuation– Facility to take Inventory report, which

include quantity and cost price of item, for any day for any warehouse.

– Any change in Inventory value will update G/L for easy reconciliation of Inventory with G/L balance


• Inventory Adjustments– Finance entry will generate

automatically by the system for any inventory adjustment

– Inventory Upward Adjust facilitates:• Correct Inventory on Stock Taking • Update Opening Balance of inventory at

the time of setting up UNICOM ERP for the first time.

• Receiving Finished Goods in a Manufacturing environment

– Inventory Downward Adjustment facilitates:• Correct Inventory on Stock Taking • Issue of Materials for a Cost environment

like Restaurant, Service, etc. • Issuing Raw Materials in a Manufacturing

environment


• Physical Count– System Generated Physical Count Order– Count Sheets with or without Quantity– Easy data entry of physical count,

entering only items having difference– Physical count report with variance– Process to facilitate automatic

adjustment of inventory, with the physical count values, with corresponding finance entry.

PURCHASE• Supplier Groups. Convenient


• Detailed Information related to Suppliers, including– Contact information– Multiple contact persons– Default Warehouse for purchase or sales– Default price list for Sales Order or


PURCHASE• Price List

– Multiple Price Lists like Local Price List, Import Price List, etc.

– Price Lists are linked suppliers– Price List will provide a default price for

Purchase, depending on the supplier, from whom the purchase is made. The default price as per the price list can be modified by the user in the Purchase Order.

• Purchase Order Series conveniently organizes different kinds of purchase orders or purchase orders of different years or periods

PURCHASE• Purchase Order header defines:

– Type of Purchase (Cash / Credit)– Selects Supplier– Credit Terms (Due Date)– Order Discount (Additional Discount for the

full purchase order)– Additional Cost for Order (Costs like Freight,

Insurance, Customs, etc.)

PURCHASE• Purchase Order Line / Details

– Identify the Warehouse to which the items are purchased. Warehouse will come by default from the Supplier Master Data, but the user can change it.

– Item and Unit of Measure– Different options for entering item

as:• Select by Item Group / Item Category /

Item• Enter Item Code, Supplier item Code or

Alternate Item Code

– Discount can be given for each item as percentage or fixed amount

PURCHASE• Finance entries are generated

automatically by the system from Purchase Order to the concerned Daybook.

• Inventory entries are automatically generated from the Purchase Order Lines

• Drill down from finance or Inventory transactions to the Purchase Order

SALES• Customer Groups. Convenient


• Detailed Information related to Customers, including– Contact information– Multiple contact persons– Default Warehouse for purchase or sales– Default price list for Sales Order or


SALES• Price List

– Multiple Price Lists like Wholesale Price List, Retail Price List, etc.

– Price Lists are linked customers– Price List will provide a default price for Sales,

depending on the customer, to whom the sale is made. The default price as per the price list can be modified by the user in the Sales Order.

• Sales Order Series conveniently organizes different kinds of sales orders or sales orders of different years or periods

SALES• Sales Order header defines:

– Type of Sale (Cash / Credit)– Selects Customer– Credit Terms (Due Date)– Order Discount (Additional Discount for the

full sales order)– Additional Cost for Order (Costs like Freight,

Insurance, Customs, etc.)

SALES• Sales Order Line / Details

– Identify the Warehouse from which the items are sold. Warehouse will come by default from the Customer Master Data, but the user can change it.

– Item and Unit of Measure– Different options for entering item

as:• Select by Item Group / Item Category /

Item• Enter Item Code, Supplier item Code or

Alternate Item Code

– Discount can be given for each item as percentage or fixed amount

SALES• Finance entries are generated

automatically by the system from Sales Order to the concerned Daybook.

• Inventory entries are automatically generated from the Sales Order Lines

• Drill down from finance or Inventory transactions to the Sales Order

a secure and comprehensive solution for your business

Documents

business solution

business partner groups

purchase orders

purchase units

purchase order level

purchase order lines

debit note credit notes

purchase of different