A Presentationon

Best Practices Regarding the Roll Management and Conduct of Election

Chief Electoral Officer, Rajasthan

Basic statistics• Number of Assembly Constituencies : 200• Number of Parliamentary Constituencies : 25• Number of Divisions : 7• Number of Districts : 33• Number of Tehsil : 311• Number of Sub Divisions : 287• Number of Villages : 45181• Number of Municipal bodies : 188• Number of Polling Stations : 45334• Largest District (polling stations): Jaipur : 3995 • Smallest District (polling stations): Pratapgarh : 496 • Largest District (elector wise): Jaipur : 38.04 lac• Largest District (area): Jaisalmer : 38401 sq km• Smallest district (elector wise): Jaisalmer : 3.42 lac• Smallest District (population): Jaisalmer : 6.72 Lac

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I.T. INITIATIVES

• Implementation of ERMS• Claim and Objection publishing on Web Site [ All

forms (6, 7, 8, 8A, 6A) for voters]• SMS services [Voters Details, Know your BLO/ERO

Services,]• Call center• Facility of submission of on-line application• Polling Stations on Google map

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I.T. INITIATIVES • PDF files of service voters of All 200 AC’s• Online search facility on website. (by name, ID card,

Locality area)• Alphabetical order voter list• Facility of submission of on-line application• Polling Stations on Google map• All circulars / presentations available on Website etc

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Voters awareness1. Through News papers, TV, FM radio, Website, Leaflets, Banners, SMS, Call

center, IVRS Voters data management

1. De-Duplication list with Voter Image and without Voter Image2. Validation Checks, Generation of Error list of Voters on different criteria 3. Roll Printing Software4. Online Control Table Management Software 5. On Line Claim and Objection Hosting on Website

Electoral Process1. Publication of affidavits of contesting candidate during Election 2. State Level Communication System for Monitoring Poll3. Automatic Phone Dialer System for Instant Searching and Dialing4. Online broadcasting of Election result on website

Departmental MIS1. Standardization of on Line MIS reports Format 1 to 8 (by the SLA)

I.T. INITIATIVES

Implementation of

National ERMS

• Data entry & updation of Control Tables• Available at Home Page of ceorajasthan.nic.in “ERO

Login for Control Tables (National ERMS)”• Provision for data entry, data updation of master

tables such as Tehsil master, Village master, PS Building master, ILR Circle master, Patwar master, Post office master, Police station master etc.

• Provision for part wise entry of master data.• Facility of checking status of data entry AC wise, Part

wise

National ERMS Module

List of Control TablesSno Control Table Name No. of Records

1 AC Details 2002 Part Details 453343 PS Building Details 448084 Section Details 3382865 Tehsil Details 2416 Town Details 1847 Block Details 2488 Panchayat Details 91669 Village Details 4161810 Police Station Details 79511 Post Office Details 1025512 Ward Details 497813 ILR Details 128114 Patwar Details 1007015 Sub Division Details 208

National ERMS

Main Menu

Master Data Entry

Part Wise Entry

Part Wise Data Entry Status

Part Header checklist

Part Header Checklist in PDF format

Problems and Solutions in National ERMS Problems

1. During part wise entry if the dropdowns (Tehsil, Village, Patwar, ILR etc.) show “No Records”.

2. A single assembly Constituency present in more than 1 district.

Solutions1. The user can go to master forms, create new entry for the desired

dropdown and return to part wise data entry form to proceed further.

2. Selection of district is provided in part wise data entry form level in case of assembly constituency present in multiple district

Claim & Objection Publishing on

Website of

Election Department

Polling Station-wise list of claims and objections with drill down to individual forms

• Above forms are available at Home Page of ceorajasthan.nic.in “applications received continuous updation 2013”

• All applications of form-6, 6A, 7, 8 & 8A of all 200 AC’s of State in this facility

• Option for publishing the application to be received during continuous updation -2013 is also available on website as “Application Received in continuous updation -2013”

Claim & Objection Module

Claim & Objection Module

Claim & Objection Module

Claim & Objection Module- Data Entry Screen

Claim & Objection Module

Claim & Objection Module

Claim & Objection Module

SMS Services for

Citizens

SMS Query Response System

• SMS based querying system for citizens• Information of voter’s data such as name, relative name, age,

sex, polling station name can be received both in English as well as Hindi language.

• Information of DEO/ BLO can be received by the citizens.• Provision for master data entry of DEO / ERO / BLO mobile no.• Facility of sending SMS to all the DEO’s/ERO’s/BLO’s at a time.• SMS sent reports can be viewed on daily, monthly basis.

Main Menu

Master Data Entry for Contact Details

Bulk SMS to DEO/ERO/BLO

Upload and SMS through Excel File

SMS Report

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SMS based Voter Help Line System

• SMS based Voter Help Line System was started by the Department in General Vidhan Sabha Election, 2008 and it was repeated in Lok Sabha, 2009 also. A good response was received by the Department of this facility.

• This facility will be re-launched by the Department in next month with new flavors.

SMS Services to Citizen by Voter ID Card NumberSMS can be sent at number 9251092103S.No. SMS from Citizens Reply to Citizen

VOTERJ <IDCARDNo.> AC- Saanganer Name - NARENDRA Age - 29 Sex - M Relative - MOOL CHAND Part No.- 5 S.No.- 356 PS - Rajakiy Uchcha Madhyamik Vidyalay Kamara No. 5 Bhakarota

VOETRJ M <IDCARDNo.> ERO Name : XXXXXXXXXXXERO Contact : NNNNNNNNNNNBLO Name : XXXXXXXXXXXBLO Contact : NNNNNNNNNNN

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[Enquiry about voter details in electoral roll]

[Enquiry about ERO and BLO name and mobile number of concerned voters]

Call Centre at

Election Department

CALL CENTER & PGR WEBSITE

• State Level Call Center with 1950 facility was started from December, 2011.

• Accounts of all 33 DEOs & 200 EROs are created in the PGR System.

• Accounts of all BLOs of State have been created in PGR System.

CALL CENTER & PGR WEBSITE contd.• Complaints received by post are also forwarded to

DEOs for disposal.

• Complaints are also received at SUGAM portal started by Govt. of Rajasthan. These complaints are also forwarded to DEOs. The appropriate action taken by them is also entered in this portal.

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Detail of Control Table

Details of BLO accounts

On Line Publication of PER 2013

• Department has made the on line publication of Draft and Final Photo Electoral Roll 2013 of all 45334 polling station on the website on the same date of publication of Photo Electoral Roll.

VIEW Photo Electoral Roll 2013

Voter Search Facility• Search by Name• Search by ID Card Number• Search the Complete Family Member in One Instant• Search by Locality• Search by Alphabetical Voter List [ Name, Age, Sex,

Serial Number, House Number]• Search by SMS service• Search by Call Center• Search by Publish Voter List in PDF Files

Voter Search

Search through Name – Results screen

List of Voters residing in Same House Number – Family Member

Search through Locality – Results screen

Alphabetical Photo electoral Roll – Order by Name

Alphabetical Photo electoral Roll – Order by Serial No.

Alphabetical Photo electoral Roll – Order by Age

Alphabetical Photo electoral Roll – Order by House No.

Alphabetical Photo electoral Roll – Order by Sex

Home Page of website

Future plans• Completion of ECI National ERMS Implementation

• Electronic payment to Election staff

• Postal ballots for Election staff• Faster and interactive SMS services

I.T. used in State Assembly Elections - 2008 • Online publication of Nominations for candidates• Online publication of Affidavits• Online publication of Nominations Withdrawn• Online publication of Contesting Candidates• Online publication of Voter Turnout Report

– State Summary (AC wise)– State Summary (District wise)– Individual Assembly Constituency (AC wise)– Individual District (AC wise)– District (Assembly Segment details– District Wise Polling Percentage – A.C. Wise Polling Percentage – A.C. Wise Male Polling Percentage– A.C. Wise Female Polling Percentage– P.C. Wise Polling Percentage using EPIC – District (Assembly Segment details) Polling Percentage using EPIC– Party wise Votes Secured-2008

• Live Trends, Results publication on Assembly wise Result Sheet -2008

• Online publication of Nominations for candidates• Online publication of Affidavits• Online publication of Nominations Withdrawn• Online publication of Contesting Candidates• Online publication of Voter Turnout Report

– State Summary (PC wise) .– State Summary (District wise)– Individual Parliament Constituency (AC wise)– Individual District (AC wise)– Parliament Constituency (Assembly Segment details)– District (Assembly Segment details)– District Wise Polling Percentage – P.C. Wise Polling Percentage – P.C. Wise Male Polling Percentage– P.C. Wise Female Polling Percentage– A.C. Wise Polling Percentage – A.C. Wise Male Polling Percentage– A.C. Wise Female Polling Percentage– P.C. Wise Polling Percentage using EPIC – District (Assembly Segment details) Polling Percentage using EPIC– Party wise Votes Secured-2009

• Live Trends, Results publication of LokSabha General Elections 2009

I.T. used in Loksabha General Election - 2009

Facility for submission of on-line applications through e-Mitra & CSC centers

• Total number of CSC : 4000• Total Number of e-Mitra : 1000• Total Number of Kiosks : 5000

In state of Rajasthan, the facility for filling the application form on line is provided by CSC, e-Mitra and kiosks for inclusion of name in Electoral Rolls. The facility is provided by total 10000 location as follows :

Polling Station on Google Map

• The details like CEO Name, District No and Name, DEO Name, AC No and Name, ERO Name, PS NO and Name , BLO Name and their contact details are available on line on google map.

• The link to published photo electoral is also provided on google map so that citizens can view the published PER pdf file from their location without knowing the ac no., part no and name.

In state of Rajasthan, All 200 AC’s with 43334 Polling stations information are updated and available on Google Map with following details

Polling Station on Google Map

Validations checks of PER

• Electors first/last name is Null/Junk characters• Part No. is null/Junk characters• Serial no is null/Junk characters• Section no. is null/Junk characters• House No. is null/Junk characters• Elector's relationship other than M/F/O/H or junk characters• Sex other than M/F/O or junk characters• Elector's gender is male but relationship is H/Junk characters• Elector's relation name is blank/junk characters• Age is less than 18 or greater than 95• EPIC no. is less than 10 characters/junk characters• Photographs exist but ID card no. is not available• ID no. card exist but Photograph is not available• List of records where ID card no. is repeating• Elector gender is female but relationship is F/O for voter age>30• Elector's status type other than N,S,M,E,R / junk characters• No of sections having no electors

Department has the software for validation checks of PER as following criteria :

Live Data for Generation of Polling Parties During Election

• In the State of Rajasthan, Integrated Financial Management Module [IFMS] is used for processing salary of every government employee with centralized data of employee having the complete employee details like name, designation, posting etc.

• Election department made provision to capture the Employee AC name, Part Number, Mobile number in master data of government employee.

• The updated database is directly used for generation of polling parties during the time of elections.

Vendors

VotersECI

EDR

VotersAwareness

EPIC &PERVoters D

ata

Managem

ent

Citizen

Services

Election

Process

Directives

Stake Holders

1. Call Center2. SMS

Solution3. Web Portal

SLANICEDR

Political Parties and Candidates

DEO’sERO’sBLO’s

THANKS

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