1 state election commission rajasthan presentation for dy. district election officers and returning...
TRANSCRIPT
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State Election CommissionRajasthan
Presentation forDy. District Election
Officers and Returning Officers
in
MUNICIPAL GENERAL ELECTIONS –2009 (RAJASTHAN)
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PreliminaryPreliminary
General Duty of District General Duty of District Municipal Election OfficerMunicipal Election Officer
To co-ordinate and supervise all work in To co-ordinate and supervise all work in connection with the conduct of elections connection with the conduct of elections in the municipalities. He shall be in the in the municipalities. He shall be in the overall charge of the conduct of overall charge of the conduct of elections to the municipalities in the elections to the municipalities in the district. (Sec. 17 of Raj, Municipalities district. (Sec. 17 of Raj, Municipalities Act, 2009 and Rule 8 of Raj. Act, 2009 and Rule 8 of Raj. Municipalities (Election) Rules, 1994.) Municipalities (Election) Rules, 1994.)
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General Duty of Returning OfficerGeneral Duty of Returning Officer
To do all such acts and things as may be To do all such acts and things as may be necessary for effectively conducting the necessary for effectively conducting the elections. (Rule 9 of Raj. Municipalities elections. (Rule 9 of Raj. Municipalities (Election) Rules, 1994 read with other (Election) Rules, 1994 read with other provisions.)provisions.)
Asstt. Returning OfficerAsstt. Returning Officer
R.O. includes ARO – ARO will assist the RO R.O. includes ARO – ARO will assist the RO (Rule 2 (m) and Rule 9 of Raj. (Rule 2 (m) and Rule 9 of Raj. Municipalities (Election) Rules, 1994 Municipalities (Election) Rules, 1994
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Reading MaterialReading Material Constitution of India (Relevant provisions)Constitution of India (Relevant provisions) Representation of People Act, 1951 Representation of People Act, 1951 Rajasthan Legislative Assembly Members (Removal Rajasthan Legislative Assembly Members (Removal
of Disqualification) Act, 1956.of Disqualification) Act, 1956. Indian Penal Code, 1860 (Relevant provisions)Indian Penal Code, 1860 (Relevant provisions) Rajasthan Municipalities Act, 2009 (Relevant Rajasthan Municipalities Act, 2009 (Relevant
provisions)provisions) Rajasthan Municipalities (Election) Rules, 1994 as Rajasthan Municipalities (Election) Rules, 1994 as
amended on 23.10.09amended on 23.10.09 Rajasthan Municipalities Registration of Electors Rajasthan Municipalities Registration of Electors
Order, 1974.Order, 1974. Margdarshika for Presiding Officers.Margdarshika for Presiding Officers. Manual for EVM operations.Manual for EVM operations. Instructions/Directions of State Election Commission.Instructions/Directions of State Election Commission. Model Code of Conduct.Model Code of Conduct. Booklet showing Proformas for Statistical Statements Booklet showing Proformas for Statistical Statements
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ELECTORAL ROLLSELECTORAL ROLLS
Final Publication of Electoral RollsFinal Publication of Electoral Rolls )Clause 15 of Raj. M. Reg. of Electors Order'74 and )Clause 15 of Raj. M. Reg. of Electors Order'74 and
SEC's No. 1806 dt. 19.6.09)SEC's No. 1806 dt. 19.6.09) A complete copy of electoral rolls A complete copy of electoral rolls
including list of amendment should be including list of amendment should be available for inspection at ERO's office available for inspection at ERO's office and municipal office. and municipal office.
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Availability of sets of rollsAvailability of sets of rolls (SEC's No. 1741 dt. 7.7.95) (SEC's No. 1741 dt. 7.7.95)
At least 25 complete sets should be At least 25 complete sets should be available for (a) final publication (b) available for (a) final publication (b) for recognized political parties (c) for for recognized political parties (c) for working copies (d) for permanent working copies (d) for permanent record (e) for reserve / sale. record (e) for reserve / sale.
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Supply of rolls to recognizedSupply of rolls to recognized
political partiespolitical parties (SEC's No. 299 dt. 14.10.94) (SEC's No. 299 dt. 14.10.94)
Sets for recognized parties should be Sets for recognized parties should be given to their authorized given to their authorized representatives.representatives.
Complete copies of electoral rolls Complete copies of electoral rolls should be supplied to recognized should be supplied to recognized political parties. political parties.
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Preparation of working copiesPreparation of working copies(SEC's No. 1822 dt. 18.7.95)(SEC's No. 1822 dt. 18.7.95)
Each Each polling partypolling party shall be supplied shall be supplied with with 3 complete sets3 complete sets..
Two copies will require for R.O. and for his Two copies will require for R.O. and for his office. office.
Each page to be authenticated by E.R.O. Each page to be authenticated by E.R.O. Each set shall have the deletions made in Each set shall have the deletions made in
RED INK in the basic roll. RED INK in the basic roll. Corrections may be carried to the entries Corrections may be carried to the entries
in the basic roll. in the basic roll. Work out the data of men, women and Work out the data of men, women and
total. total. The entries relating to 'EDC or "PB", if any, The entries relating to 'EDC or "PB", if any,
are to be made. are to be made.
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Deletions, additions, alterations and Deletions, additions, alterations and transposition of entries in rollstransposition of entries in rolls
((Clause 17(3) of Raj. M. Reg. of Electors Order'1974 and Rule 10 Clause 17(3) of Raj. M. Reg. of Electors Order'1974 and Rule 10 of Raj. M. (Election) Rules, 1994of Raj. M. (Election) Rules, 1994))
Application can be submitted at any working Application can be submitted at any working day even after last date of nominations, but day even after last date of nominations, but no alteration can be made in electoral roll no alteration can be made in electoral roll after the last date of nomination till the date after the last date of nomination till the date of completion of election. of completion of election.
Supplements shall also be prepared after Supplements shall also be prepared after decisions under clause 17, 17A, 17B, 17C decisions under clause 17, 17A, 17B, 17C and 18. and 18.
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Sale of copies of Electoral RollsSale of copies of Electoral Rolls(SEC's No. 431 dt. 24.10.94)(SEC's No. 431 dt. 24.10.94)
Sale price is Rs.2/- per printed page Sale price is Rs.2/- per printed page and Rs.4/- per both side pages and Rs.4/- per both side pages (printed on both side).(printed on both side).
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POLLING STATIONSPOLLING STATIONS Selection of polling stationsSelection of polling stations
(Rule 2(k) and 27 of Raj. M. (Election) Rules, 1994 and SEC's No. 7 (Rule 2(k) and 27 of Raj. M. (Election) Rules, 1994 and SEC's No. 7 & 8 dt. 27.8.94; No. 224 dt. 28.9.94; No. 1580 dt. 6.6.95 and & 8 dt. 27.8.94; No. 224 dt. 28.9.94; No. 1580 dt. 6.6.95 and
No.857 dt. 4.10.99 & No. 1806 dt. 19.6.09) No.857 dt. 4.10.99 & No. 1806 dt. 19.6.09) DEO has been nominated by SEC to establish polling DEO has been nominated by SEC to establish polling
stations.stations. Before finalization of polling stations, consultation Before finalization of polling stations, consultation
with representatives of recognized political parties is with representatives of recognized political parties is necessary.necessary.
As far as possible buildings of polling stations set up As far as possible buildings of polling stations set up in Lok Sabha/Vidhan Sabha elections may be in Lok Sabha/Vidhan Sabha elections may be selected. selected.
Norms prescribed by the SEC be followed.Norms prescribed by the SEC be followed. Maximum number of voters in a polling station will Maximum number of voters in a polling station will
be 1200.be 1200. List of polling stations be prepared. List of polling stations be prepared.
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Printing of lists of polling stationsPrinting of lists of polling stations Sufficient copies be printed.Sufficient copies be printed.
Publication of lists of polling Publication of lists of polling stationsstations
(SEC's letter no. 224 dt. 28.9.94) (SEC's letter no. 224 dt. 28.9.94)
List should be exhibited for general List should be exhibited for general information at the notice board of information at the notice board of DEO, RO and at two conspicuous DEO, RO and at two conspicuous places of the ward.places of the ward.
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Sale of the lists of polling stationsSale of the lists of polling stations (SEC's order No. 513 dt. 7.11.99 and Message No. (SEC's order No. 513 dt. 7.11.99 and Message No.
4002 dt. 18.11.04)4002 dt. 18.11.04) Copies should also be made available Copies should also be made available
for sale at price fixed.for sale at price fixed.Sale price of list is Rs.2/- per printed Sale price of list is Rs.2/- per printed
side of a page and Rs.4/- per both side of a page and Rs.4/- per both side pages. (printed on both sides)side pages. (printed on both sides)
Two copies of list be supplied to each Two copies of list be supplied to each contesting candidate free of cost. contesting candidate free of cost.
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Temporary structuresTemporary structures Temporary structure should not be Temporary structure should not be
established. established.
Arrangements at PS for pollArrangements at PS for poll Necessary furniture for poll. Necessary furniture for poll. Ramps for physically challenged persons is Ramps for physically challenged persons is
mandatory in all PS. In the PSs where mandatory in all PS. In the PSs where permanent ramps have not been provided permanent ramps have not been provided temporary ramps should be provided – Give temporary ramps should be provided – Give wide publicity about provisions of ramps. wide publicity about provisions of ramps.
Drinking water and shade for voters Drinking water and shade for voters convenience.convenience.
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List of phone no. of PSs or nearest phone List of phone no. of PSs or nearest phone number and details of contact person be number and details of contact person be prepared in advance.prepared in advance.
No office of any political party or candidate No office of any political party or candidate should be allowed within 200 meters should be allowed within 200 meters radius of P.S.radius of P.S.
Requisioning of building. If necessary, Requisioning of building. If necessary, take action u/r 76 of Raj. Municipalities take action u/r 76 of Raj. Municipalities (Election) Rules, 1994. (Election) Rules, 1994.
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ELECTION MATERIALELECTION MATERIAL
Availability of election materialAvailability of election material
Election material such as Presiding Officer's Election material such as Presiding Officer's brass seal, arrow cross marks seal, metal brass seal, arrow cross marks seal, metal rule, boxes for sealing of election papers, rule, boxes for sealing of election papers, voting campartments, stamp-pads, iron voting campartments, stamp-pads, iron nails, etc. be checked and additional nails, etc. be checked and additional demand, if any of items be communicated demand, if any of items be communicated to SEC for allotment of budget or supply to SEC for allotment of budget or supply from SEC, as the case may be.from SEC, as the case may be.
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Books, Forms, Envelops and stationery Books, Forms, Envelops and stationery items- supply to the districtsitems- supply to the districts
(As per SEC's letters)(As per SEC's letters) Ensure that all types of form, (stationery or non-Ensure that all types of form, (stationery or non-
statutory) envelops and other material both for statutory) envelops and other material both for ward election and Chairperson election have been ward election and Chairperson election have been procured from SEC's stor.eprocured from SEC's stor.e
Form for appointment of polling parties to be Form for appointment of polling parties to be generated from computer.generated from computer.
Final result sheet (Form 21 or Form 21A) and Part II Final result sheet (Form 21 or Form 21A) and Part II of Form 14C or 14CC should be generated through of Form 14C or 14CC should be generated through computer.computer.
Ensure that updated books have been procured. Ensure that updated books have been procured. These are available at website These are available at website www.secraj.nic.inwww.secraj.nic.in. . also.also.
Ensure that arrangements have been made for Ensure that arrangements have been made for items which are to be purchased by DEO level.items which are to be purchased by DEO level.
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Checking of additional Checking of additional requirement of forms envelops requirement of forms envelops
etc.etc. After careful checking of forms, envelops, After careful checking of forms, envelops,
stationery items and other election stationery items and other election material communicate to the SEC material communicate to the SEC regarding additional requirement, if any. regarding additional requirement, if any.
Indelible ink, Pink-paper seals and Indelible ink, Pink-paper seals and Strip sealsStrip seals
(SEC's allotment orders)(SEC's allotment orders) Supply be taken from stores of SEC as per Supply be taken from stores of SEC as per
allotment. Fresh stock of indelible ink allotment. Fresh stock of indelible ink should be used. should be used.
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Preparing packets of polling materialPreparing packets of polling material(Annexure-18 of Margdarshika for presiding officers.)(Annexure-18 of Margdarshika for presiding officers.)
Packets of polling material for simultaneous Packets of polling material for simultaneous elections as per standard list given in Ann.-18 of elections as per standard list given in Ann.-18 of Margdarshika for PrO be prepared for each polling Margdarshika for PrO be prepared for each polling station. station.
Copy of specimen signature of candidates and Copy of specimen signature of candidates and their election agents for both (Ward + their election agents for both (Ward + Chairperson) elections will be given to polling Chairperson) elections will be given to polling parties.parties.
Card board model of ballot unit also to be given Card board model of ballot unit also to be given to polling party for explaining voting process to to polling party for explaining voting process to voters. voters.
PrO diary form should be serially numbered keep PrO diary form should be serially numbered keep proper assist thereof. One diary for both proper assist thereof. One diary for both elections.elections.
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FormsForms
Handwritten, type written, Handwritten, type written, photostate, cyclostyled or privately photostate, cyclostyled or privately printed versions of forms so long as printed versions of forms so long as texts of the forms, have been texts of the forms, have been correctly copied be accepted freely. correctly copied be accepted freely.
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ELECTRONIC VOTING ELECTRONIC VOTING MACHINESMACHINES
(SEC’s No. 3359 dt. 25.9.09)(SEC’s No. 3359 dt. 25.9.09)AvailabilityAvailability Two separate sets of EVMs (CU+BU) for each Two separate sets of EVMs (CU+BU) for each
election, i.e. Ward election and Chairperson election, i.e. Ward election and Chairperson election.election.
Requirement of EVMs be assessed (a) for use in Requirement of EVMs be assessed (a) for use in poll per polling station + 10% reserve. (b) For poll per polling station + 10% reserve. (b) For training purpose – 10% of number of polling training purpose – 10% of number of polling station. (c) Reassessment of BUs if the number of station. (c) Reassessment of BUs if the number of contesting candidates becomes more than 16.contesting candidates becomes more than 16.
EVMs borrowed from ECI (through CEO, EVMs borrowed from ECI (through CEO, Rajasthan) will be used.Rajasthan) will be used.
Procure/transport the EVMs as per allotment of Procure/transport the EVMs as per allotment of Election Deptt. Election Deptt.
All EVMs, will be entered in a register. – Unique All EVMs, will be entered in a register. – Unique Machine No. be entered in a register.Machine No. be entered in a register.
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CheckingChecking
Checking of each and every EVM be done by staff Checking of each and every EVM be done by staff deputed by DEO. deputed by DEO.
Nominate an officer-in-charge (OIC) for this Nominate an officer-in-charge (OIC) for this purpose.purpose.
All switches be checked.All switches be checked. All EVMs be tested with dummy votes for each All EVMs be tested with dummy votes for each
candidate.candidate. Checking will be done at district H.Q. in presence Checking will be done at district H.Q. in presence
of the O.I.C.of the O.I.C. A sticker (in yellow color), duly signed with date A sticker (in yellow color), duly signed with date
by checking staff and OIC; shall pasted on the by checking staff and OIC; shall pasted on the back side checked of BU and CU.back side checked of BU and CU.
The Unique Machine No. (Inscribed by The Unique Machine No. (Inscribed by manufacturer) to be indicated in the register. manufacturer) to be indicated in the register.
Defective EVMs should be kept separately for Defective EVMs should be kept separately for follow up action for rectification by BEL engineers. follow up action for rectification by BEL engineers.
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StorageStorage
All checked EVMs be kept safely under proper lock and key.All checked EVMs be kept safely under proper lock and key. Log-book be maintained Log-book be maintained
BatteriesBatteries
During training session and for checking of EVMs, old During training session and for checking of EVMs, old batteries in good condition can be used.batteries in good condition can be used.
All prepared EVMs (to be used in poll) must have new All prepared EVMs (to be used in poll) must have new batteries.batteries.
Procure new batteries, as per requirement, from SEC office.Procure new batteries, as per requirement, from SEC office.
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Segregation of EVMs to be used in poll Segregation of EVMs to be used in poll process and for use in training purposeprocess and for use in training purpose
A database of CUs and BUs, containing Unique A database of CUs and BUs, containing Unique Machine Nos. be prepared at district level. Machine Nos. be prepared at district level.
EVMs for training purpose and for use in poll process EVMs for training purpose and for use in poll process to be segregated. to be segregated.
CUs and BUs so segregated for training purpose CUs and BUs so segregated for training purpose shall be distributed municipality wise – A sticker in shall be distributed municipality wise – A sticker in pink color shall be affixed at front side of such CUs pink color shall be affixed at front side of such CUs and BUs – These EVMs shall not be used in poll and BUs – These EVMs shall not be used in poll process. process.
Municipality wise list of training EVMs with Unique Municipality wise list of training EVMs with Unique Machine Nos., be exhibited on the notice board of Machine Nos., be exhibited on the notice board of DEO and RO. DEO and RO.
Training EVMs shall be distributed to relevant Training EVMs shall be distributed to relevant officers. officers.
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Randomly allocation of EVMs to Randomly allocation of EVMs to Returning Officers for use in poll processReturning Officers for use in poll process
CUs and BUs, segregated for use in poll process, shall be distributed CUs and BUs, segregated for use in poll process, shall be distributed
randomly to each R.O. as per requirement based on number of polling randomly to each R.O. as per requirement based on number of polling stations. BUs in excess of number of CUs, be kept as reserve in the stations. BUs in excess of number of CUs, be kept as reserve in the district.district.
A list of all CUs and BUs, indicating Unique Machine Nos., be prepared A list of all CUs and BUs, indicating Unique Machine Nos., be prepared and signed by RO and representative of DEO – The list will be and signed by RO and representative of DEO – The list will be exhibited on the notice board of the office of DEO and RO. The list will exhibited on the notice board of the office of DEO and RO. The list will be given to the district representatives of each recognized political be given to the district representatives of each recognized political party and a receipt be obtained. party and a receipt be obtained.
R.O. of the municipality will keep the all CUs and BUs, so allotted for R.O. of the municipality will keep the all CUs and BUs, so allotted for use in poll process, in his safe custody, at municipal headquarter – use in poll process, in his safe custody, at municipal headquarter – EVMs will be taken to RO's strong room under proper escort and will EVMs will be taken to RO's strong room under proper escort and will be sealed and guarded.be sealed and guarded.
In case of Municipal Councils and Corporations EVMs can be stored in In case of Municipal Councils and Corporations EVMs can be stored in more than one hall. In such case Ward Nos be allotted to each hall in more than one hall. In such case Ward Nos be allotted to each hall in the charge of ARO.the charge of ARO.
EVMs for Ward election and EVMs for Chairman election be stored in EVMs for Ward election and EVMs for Chairman election be stored in separate rooms.separate rooms.
Proper log book shall be maintained in the RO's strong room.Proper log book shall be maintained in the RO's strong room.
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Preparation of EVMsPreparation of EVMs
Advance planning for ward wise preparation of EVMs, for Advance planning for ward wise preparation of EVMs, for Chairperson election EVMs will be prepared seperately in Chairperson election EVMs will be prepared seperately in separate room.separate room.
Advance preparation of Register, address tags etc. to save Advance preparation of Register, address tags etc. to save time.time.
EVMs will be prepared ward wise by RO in the presence of EVMs will be prepared ward wise by RO in the presence of candidates / their authorized representatives and Observers, candidates / their authorized representatives and Observers, if any, :-if any, :-(a) Fixing ballot on BU – after signing by RO on its back (a) Fixing ballot on BU – after signing by RO on its back
with seal.with seal.(b) Installation of new batteries and setting of (b) Installation of new batteries and setting of
candidates.candidates.(c) Sealing of candidate section.(c) Sealing of candidate section.(d) Follow step-by-step operation of BU and CU.(d) Follow step-by-step operation of BU and CU.(e) Ensure proper alignment of ballot with panels of (e) Ensure proper alignment of ballot with panels of
candidates (in BU) candidates (in BU)
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Advance intimation about the place and time will Advance intimation about the place and time will be given to the contesting candidates.be given to the contesting candidates.
Mock poll/testing of EVMs should be done for Mock poll/testing of EVMs should be done for satisfaction about functioning of the EVM.satisfaction about functioning of the EVM.
Candidates/their agents be allowed to put their Candidates/their agents be allowed to put their seals on address tags alongwith the seal of RO.seals on address tags alongwith the seal of RO.
AROs under overall supervision of RO, will prepare AROs under overall supervision of RO, will prepare the EVMs.the EVMs.
…………..Preparation of EVMs..Preparation of EVMs
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Selection of EVMs for preparation for pollSelection of EVMs for preparation for poll
CUs and Bus for Chairman election will be selected CUs and Bus for Chairman election will be selected randomly for each polling station.randomly for each polling station.
CUs and BUs for ward election, will be selected randomly CUs and BUs for ward election, will be selected randomly for each ward – Only checked EVMs stored in the hall will be for each ward – Only checked EVMs stored in the hall will be used.used.
Immediately after selection of EVMs for a ward (in case Immediately after selection of EVMs for a ward (in case ward election) or for a polling station (in case Chairman ward election) or for a polling station (in case Chairman election), EVMs will be prepared.election), EVMs will be prepared.
In cae of member election one-by-one ward will be taken.In cae of member election one-by-one ward will be taken. After preparation of CU and BU, allot polling station number After preparation of CU and BU, allot polling station number
to every CU and BU. – Name of municipality, Ward No. and to every CU and BU. – Name of municipality, Ward No. and allotted P.S. No. will be indicated in the yellow sticker (on allotted P.S. No. will be indicated in the yellow sticker (on backside of CU and BU).backside of CU and BU).
Copy of list of prepared EVMs indicating Ward No., Polling Copy of list of prepared EVMs indicating Ward No., Polling Station Number and Unique Machine No. be given to Station Number and Unique Machine No. be given to candidates/ their agents, immediately after EVMs for a ward candidates/ their agents, immediately after EVMs for a ward are prepared.are prepared.
Remaining EVMs will be kept as reserve.Remaining EVMs will be kept as reserve.
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Identification stickersIdentification stickers Before preparing EVMs white stickers (size Before preparing EVMs white stickers (size
3x6 cms) to be pasted on top of the cover 3x6 cms) to be pasted on top of the cover of Battery/Cand. Set section of CUs to be of Battery/Cand. Set section of CUs to be used in ward member election.used in ward member election.
Similarly Pink stickers (size 3x6 cms) to be Similarly Pink stickers (size 3x6 cms) to be pasted on the top of the cover of Battery/ pasted on the top of the cover of Battery/ Cand. Set section of CUs of Chairman Cand. Set section of CUs of Chairman election.election.
Similarly white stickers or as the case may Similarly white stickers or as the case may be, Pinks stickers be pasted on carrying be, Pinks stickers be pasted on carrying boxes of CUs and BUs.boxes of CUs and BUs.
Care should be taken that CUs and Bus of Care should be taken that CUs and Bus of both election not to be mixed.both election not to be mixed.
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Address TagsAddress Tags
White address tags to be used for White address tags to be used for CUs and BUs of Ward Member CUs and BUs of Ward Member election.election.
Pink address tags to be used for CUs Pink address tags to be used for CUs and BUs of Chairman election.and BUs of Chairman election.
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Safe Custody of prepared EVMsSafe Custody of prepared EVMs
Prepared EVMs to be used at PSs, and kept Prepared EVMs to be used at PSs, and kept as reserve be stored in safe custody under as reserve be stored in safe custody under double lock. EVMs of member election and double lock. EVMs of member election and chairman election be kept seperately. chairman election be kept seperately. Strong room should be sealed with Strong room should be sealed with RO's/ARO’s seal and RO's/ARO’s seal and candidates/representatives should also be candidates/representatives should also be asked to put their seals.asked to put their seals.
Log book should be maintained regarding Log book should be maintained regarding opening/sealing etc.opening/sealing etc.
Opening of strong room-prior intimation to Opening of strong room-prior intimation to candidates is mustcandidates is must
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Distribution of EVMs to polling partiesDistribution of EVMs to polling parties
In case of transportation of EVMs to dispersal centres, In case of transportation of EVMs to dispersal centres, Observers and candidates be informed of movement Observers and candidates be informed of movement plan. Proper security be given. Adequate security staff plan. Proper security be given. Adequate security staff be posted at dispersal centres.be posted at dispersal centres.
EVMs be given only to Presiding Officers after EVMs be given only to Presiding Officers after obtaining their signatures. PROs also to check that obtaining their signatures. PROs also to check that proper EVMs are given to them.proper EVMs are given to them.
Particulars of BUs and CUs, allotted PS No and Ward Particulars of BUs and CUs, allotted PS No and Ward no., and election i.e. member or chairman, be no., and election i.e. member or chairman, be recorded. recorded.
Presiding Officers should be briefed to compare the Presiding Officers should be briefed to compare the machine number and the adhesive sticker and also machine number and the adhesive sticker and also verify the PS No. indicated on the sticker compared verify the PS No. indicated on the sticker compared with PS No. mentioned in address tag.with PS No. mentioned in address tag.
In case of replacement of any EVM, prior to poll or In case of replacement of any EVM, prior to poll or during the poll, written information be given to during the poll, written information be given to concerned candidates also.concerned candidates also.
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Maintenance of records of EVMSMaintenance of records of EVMS
Register for full particulars of Register for full particulars of prepared EVMs to be maintained. It prepared EVMs to be maintained. It should show that which BU/CU was should show that which BU/CU was used for which election and at which used for which election and at which PS in which Ward; which CU/BU was PS in which Ward; which CU/BU was replaced etc.replaced etc.
Proper account - when received back.Proper account - when received back.
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Safe custody of polled EVMsSafe custody of polled EVMs
Separate rooms for storage of separate election.Separate rooms for storage of separate election. After poll, two tier security arrangements be done. After poll, two tier security arrangements be done. Necessary fire fighting equipments around all strong rooms.Necessary fire fighting equipments around all strong rooms. CCTV Cameras be installed, wherever necessary.CCTV Cameras be installed, wherever necessary. Concerned Candidates or election agents or authorized Concerned Candidates or election agents or authorized
persons be permitted to affix their seals on the doors and persons be permitted to affix their seals on the doors and windows of the strong room and they may kept a watch from windows of the strong room and they may kept a watch from a considerable distance.a considerable distance.
EVM deployment account indicating the CU No. used in poll, EVM deployment account indicating the CU No. used in poll, Ward No., P.S. No. for both election, seperately, should be Ward No., P.S. No. for both election, seperately, should be displayed in the counting hall.displayed in the counting hall.
In case of repoll, a tag In case of repoll, a tag "Not to be counted""Not to be counted" should be put should be put prominently on the old EVM and another tag prominently on the old EVM and another tag "Re-poll EVM – "Re-poll EVM – to be counted"to be counted" shall be put on the new EVM – Tag should shall be put on the new EVM – Tag should be duly signed by RO.be duly signed by RO.
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Videography of EventsVideography of Events
All important stages viz-preparation of All important stages viz-preparation of EVMs, sealing of EVMs, sealing of strong EVMs, sealing of EVMs, sealing of strong room, opening of strong rooms etc. should room, opening of strong rooms etc. should be fully covered with videography and be fully covered with videography and records be kept properly.records be kept properly.
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PERSONNEL PERSONNEL MANAGEMENTMANAGEMENT
Officers and staffOfficers and staff(Sec. 19 of Raj. M Act, 2009)(Sec. 19 of Raj. M Act, 2009)
All officers and staff related to election duties All officers and staff related to election duties including police personnel shall be deemed to including police personnel shall be deemed to be on deputation of SEC during election be on deputation of SEC during election process.process.
Deployment of staff for – following categories :-Deployment of staff for – following categories :-(a) Presiding Officers and Polling Officers(a) Presiding Officers and Polling Officers(b) Area/Sector/Zonal Migistrates.(b) Area/Sector/Zonal Migistrates.(c) Police personnel(c) Police personnel(d) Counting supervisors/assistants.(d) Counting supervisors/assistants.(e) For office work etc.(e) For office work etc.
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Appointment of Returning Officers/AROsAppointment of Returning Officers/AROs(Rule 9 and SEC's letter No. 1675 dt. 24.6.95)(Rule 9 and SEC's letter No. 1675 dt. 24.6.95)
Preferably officers of the RAS cadre be appointed.Preferably officers of the RAS cadre be appointed. For Councils and Corporations RAS Officer in senior For Councils and Corporations RAS Officer in senior
scale or of higher status be appointed as Returning scale or of higher status be appointed as Returning Officer.Officer.
Appointment of RO/ ARO – Publication in gazette Appointment of RO/ ARO – Publication in gazette not required. In view of direct election of not required. In view of direct election of Chairman, extra ARO/AROs to be appointed.Chairman, extra ARO/AROs to be appointed.
DEO may send the list of Returning Officers in their DEO may send the list of Returning Officers in their district to all recognized political parties at once. district to all recognized political parties at once. This will enable authorized representatives of each This will enable authorized representatives of each political party to send notices to Returning Officer political party to send notices to Returning Officer giving names of official candidates of recognized giving names of official candidates of recognized parties for which symbols have been reserved.parties for which symbols have been reserved.
Approval of SEC may be obtained, for appointment Approval of SEC may be obtained, for appointment of R.O.of R.O.
3838
Appointment of polling partiesAppointment of polling parties(Rule 28 and SEC's letter No. 2164 dt. 24.8.04)(Rule 28 and SEC's letter No. 2164 dt. 24.8.04)
Polling party shall consist –Polling party shall consist –(1) One presiding officer – (Gazetted rank (1) One presiding officer – (Gazetted rank or equivalent status), andor equivalent status), and(2) Four polling officers at a polling (2) Four polling officers at a polling station having less than 1000 voters and station having less than 1000 voters and five polling officers having more than five polling officers having more than 1000 voters.1000 voters.(3) Four/five polling officers includes two (3) Four/five polling officers includes two IV Class servant.IV Class servant.
Municipal staff not to be deployed in Municipal staff not to be deployed in polling party.polling party.
Staff of central govt./P.S.U. of central Staff of central govt./P.S.U. of central govt. not to be deployed.govt. not to be deployed.
3939
Staff affiliated with a political party not to Staff affiliated with a political party not to be deployed.be deployed.
In Municipal Board employees posted or In Municipal Board employees posted or resides in that board not to be deputed.resides in that board not to be deputed.
In case of Municipal Council and In case of Municipal Council and Corporations staff posted or resides in the Corporations staff posted or resides in the ward shall not be deployed in that ward.ward shall not be deployed in that ward.
In case of municipal council/corporation In case of municipal council/corporation half of the polling staff shall be deputed half of the polling staff shall be deputed from the outside the city.from the outside the city.
Every polling party shall consist rural staff Every polling party shall consist rural staff and urban staff in 50:50 ratio.and urban staff in 50:50 ratio.
…………..Appointment of polling parties..Appointment of polling parties
4040
Facility to polling staffFacility to polling staff(Rules 46-A, of Raj. M. (Election) Rules, 1994)(Rules 46-A, of Raj. M. (Election) Rules, 1994)
In case of municipal council/corporation a In case of municipal council/corporation a person on election duty at a polling station person on election duty at a polling station in a ward or a municipality, other than the in a ward or a municipality, other than the ward or a municipality where at he is a ward or a municipality where at he is a voter and due to his election duty he is voter and due to his election duty he is unable to vote at the polling stations in that unable to vote at the polling stations in that ward or a municipality, he may be issued ward or a municipality, he may be issued postal ballot paper after fulfillment of due postal ballot paper after fulfillment of due procedure. procedure.
4141
Compilation of the list of Compilation of the list of offices and institutionsoffices and institutions
Prepare a list of the offices from which Prepare a list of the offices from which polling personnel will be drawn.polling personnel will be drawn.
Particulars like name, sex, residence Ward Particulars like name, sex, residence Ward No., work place Ward No, designation, No., work place Ward No, designation, office, pay scale, etc. about staff be office, pay scale, etc. about staff be obtained.obtained.
No department / office be left out except No department / office be left out except those exempted by SEC.those exempted by SEC.
4242
Staff – which can be deputed on Staff – which can be deputed on election dutyelection duty
Art. 243 ZA of the Constitution and Sec. 18 (3) of Raj. Art. 243 ZA of the Constitution and Sec. 18 (3) of Raj. Municipalities Act, 2009Municipalities Act, 2009
On demand the following shall make available On demand the following shall make available staff for election related duties.staff for election related duties.
(i)(i) Every department of State Every department of State Government.Government.
(ii)(ii) Every local authority.Every local authority.(iii)(iii) Any institutions/concern/under-Any institutions/concern/under-
taking which taking which is established by or is established by or under a State Act or under a State Act or which is controlled which is controlled or financed wholly or or financed wholly or substantially by substantially by funds provided directly or funds provided directly or indirectly by indirectly by the State Government.the State Government.
Staff of Central Government cannot be deployed.Staff of Central Government cannot be deployed.
4343
Details of staff available may be compiled.Details of staff available may be compiled. Classification of staff for Area/Zonal Classification of staff for Area/Zonal
Magistrates, Presiding Officers, Polling Magistrates, Presiding Officers, Polling Officers, Counting Supervisors, Counting Officers, Counting Supervisors, Counting Assistants should be made tentatively.Assistants should be made tentatively.
Register of polling personnel with Register of polling personnel with classification to be maintained.classification to be maintained.
Judicial Officers shall not be deployed.Judicial Officers shall not be deployed. Staff of offices relating to essential Staff of offices relating to essential
services should not be deputed.services should not be deputed. Physically handicapped persons should not Physically handicapped persons should not
be put on election duty.be put on election duty.
4444
Grouping by proper mixing of Grouping by proper mixing of polling staffpolling staff
Random Number Generation Technique should be Random Number Generation Technique should be adopted for deployment of polling personnel.adopted for deployment of polling personnel.
Ensure proper mix of polling staff drawn from Ensure proper mix of polling staff drawn from different offices and departments.different offices and departments.
Presiding officers and polling officers may be Presiding officers and polling officers may be classified on the basis of scale of pay and their post classified on the basis of scale of pay and their post and rank.and rank.
Senior officers should not be appointed as Senior officers should not be appointed as presiding officers.presiding officers.
There should not be too much of strain on a There should not be too much of strain on a particular department/ organizationparticular department/ organization..
4545
Appointment of polling Appointment of polling parties. and facility of PBparties. and facility of PB
Rule 46-A, of Raj. M. (Election) Rules, 1994 Rule 46-A, of Raj. M. (Election) Rules, 1994 Polling staff be formally appointed in Polling staff be formally appointed in
prescribed form.prescribed form.At least 5% polling parties may also At least 5% polling parties may also
be formed as reserve.be formed as reserve.Appointment letters shall be given in Appointment letters shall be given in
duplicate so that staff may enclose duplicate so that staff may enclose one copy with Form 15A while one copy with Form 15A while applying for postal ballot papers.applying for postal ballot papers.
4646
Training to polling parties.Training to polling parties. SEC's letter No. 2164 dt. 24.8.04 and letter dated 26.10.09SEC's letter No. 2164 dt. 24.8.04 and letter dated 26.10.09
Training shall be imparted in three phases.Training shall be imparted in three phases. In the first and second phase training shall In the first and second phase training shall
be imparted to presiding officers and first be imparted to presiding officers and first polling officers and 3rd phase training to polling officers and 3rd phase training to all the party members.all the party members.
Training to reserve parties also.Training to reserve parties also. Training sessions for teaching staff be Training sessions for teaching staff be
conducted on holidays or after teaching conducted on holidays or after teaching hours.hours.
4747
Issue of EDC's./PB to staffIssue of EDC's./PB to staff (Rule 46-A of Raj.M.(Election) Rule, 1994 SEC's letter no. 2164 (Rule 46-A of Raj.M.(Election) Rule, 1994 SEC's letter no. 2164
dt.24.8.04) dt.24.8.04)
Election duty staff is entitled for EDC if he is Election duty staff is entitled for EDC if he is the voter on election duty in the same ward the voter on election duty in the same ward but as per direction of SEC staff can not be but as per direction of SEC staff can not be deployed in the same ward wherein he deployed in the same ward wherein he resides. Therefore, no need of EDC.resides. Therefore, no need of EDC.
In case a person is deployed for election duty In case a person is deployed for election duty in a ward other than the ward or municipality in a ward other than the ward or municipality of which he is an elector, then he may be of which he is an elector, then he may be issued postal ballot paper.issued postal ballot paper.
Sufficient quantity of form No. 15A be made Sufficient quantity of form No. 15A be made available at training centres.available at training centres.
Sets of electoral rolls may also be made Sets of electoral rolls may also be made available at training centres for inspection of available at training centres for inspection of polling staff.polling staff.
4848
TA/DA and out right payments to TA/DA and out right payments to polling partiespolling parties
(As per rates decided by SEC)(As per rates decided by SEC) Proper arrangements should be Proper arrangements should be
made for advance payments of made for advance payments of DA/TA and outright charges – to the DA/TA and outright charges – to the polling parties.polling parties.
Accommodation for polling partiesAccommodation for polling parties
Parties should be lodged at polling stations Parties should be lodged at polling stations itself and in no case they may be provided itself and in no case they may be provided accommodation at the residences of any accommodation at the residences of any private persons.private persons.
4949
Vehicles provided for the Vehicles provided for the transportation of the polling parties transportation of the polling parties should be in good condition and shape should be in good condition and shape and completely free from the dirt and and completely free from the dirt and smell and fit for transportation.smell and fit for transportation.
Proper amenities at training venues, Proper amenities at training venues, dispersal centres / reception centres.dispersal centres / reception centres.
Health care / first aid.Health care / first aid.Basic amenities at PS.Basic amenities at PS.
5050
Counting Supervisors and Asstts. Counting Supervisors and Asstts. Availability and RequirementAvailability and Requirement(Rule 59 of Raj. M. (Election) Rules, 1994)(Rule 59 of Raj. M. (Election) Rules, 1994)
In view of simultaneous elections of ward In view of simultaneous elections of ward member and chairman number of member and chairman number of contesting candidates and space available contesting candidates and space available in counting halls, requirements of counting in counting halls, requirements of counting personnel be assessed. Reserve parties personnel be assessed. Reserve parties should be formed.should be formed.
Formal appointment by R.O.Formal appointment by R.O. For appointment of counting staff previous For appointment of counting staff previous
approval of DEO may be obtained.approval of DEO may be obtained. One counting supervisor and one counting One counting supervisor and one counting
agent is sufficient for a table.agent is sufficient for a table.
5151
IMPARTING TRAINING TO POLL IMPARTING TRAINING TO POLL PERSONNEL/COUNTING STAFF ETC.PERSONNEL/COUNTING STAFF ETC.
Training for various groupsTraining for various groups RO/AROs of MunicipalitiesRO/AROs of Municipalities Resource persons (Trainers)Resource persons (Trainers) Police personnel / Area Magistrate / Zonal Police personnel / Area Magistrate / Zonal
MagistratesMagistrates Presiding Officers and Polling OfficersPresiding Officers and Polling Officers Counting Supervisors / Assistants Counting Supervisors / Assistants Despatch and receipt staff engaged in Despatch and receipt staff engaged in
material distribution/collectionmaterial distribution/collection Staff related to compilation of informationStaff related to compilation of information Separate training Separate training modulemodule for various poll for various poll
personnel.personnel.
5252
Training to polling partiesTraining to polling parties Selection of training Venues – Not more Selection of training Venues – Not more
than 50 persons to be trained togetherthan 50 persons to be trained together In first training 20% extra staff be calledIn first training 20% extra staff be called Ist and 2nd training limited to PrOs and PO Ist and 2nd training limited to PrOs and PO
IstIst Relevant electoral rolls be facilitated at Relevant electoral rolls be facilitated at
training centrestraining centres A model kit having polling material for the A model kit having polling material for the
use of polling party should be kept in use of polling party should be kept in training class.training class.
3rd training to PrO and all POs.3rd training to PrO and all POs. Separate 'Hands on' training also be given.Separate 'Hands on' training also be given. Special emphasis on points on Special emphasis on points on
simultaneous elections.simultaneous elections.
5353
33rdrd and Last training on despatch day – and Last training on despatch day – Entire polling team to be calledEntire polling team to be called
On last training day, facilitation centre for On last training day, facilitation centre for marking and deposition of postal ballots. marking and deposition of postal ballots. Arrangement for attestation officers – Arrangement for attestation officers – Briefing about procedure.Briefing about procedure.
Last moment EVM training and briefing on Last moment EVM training and briefing on the departure daythe departure day
Arrangements for advance TA/DA and Arrangements for advance TA/DA and outright chargesoutright charges
Videography of training processVideography of training process Training should be organised in smaller Training should be organised in smaller
groupsgroups
5454
EVM TrainingEVM Training More emphasis for "Hands on" trainingMore emphasis for "Hands on" training Besides operation of machine, "hands-on" Besides operation of machine, "hands-on"
training on the following :-training on the following :-a)a) Connecting the BU with CU and switching Connecting the BU with CU and switching
on/off the battery.on/off the battery.b)b) Mock poll conduction and certification Mock poll conduction and certification
seperately for both election.seperately for both election.c)c) Clearing of data after mock pollClearing of data after mock polld)d) Preparation for poll.Preparation for poll.e)e) EVMs with Pink stickers and Pink address tags EVMs with Pink stickers and Pink address tags
for chairman election and EVMs with white for chairman election and EVMs with white stickers and white address tags for member stickers and white address tags for member election.election.
5555
Irreversibility of the 'close' button;Irreversibility of the 'close' button; Proper sealing of machine –Proper sealing of machine –
a)a) Before commencement of poll – pink Before commencement of poll – pink paper seal, colored address tag, paper seal, colored address tag, special tag, strip seal etc.special tag, strip seal etc.
b)b) Final sealing after close of pollFinal sealing after close of poll Precautions, Trouble shooting, DOs & Precautions, Trouble shooting, DOs &
DONTsDONTs
5656
Training on other itemsTraining on other items Procedure/instructions as given in Margdarshika Procedure/instructions as given in Margdarshika
for simultaneous elections.for simultaneous elections. Duties of PrO, PO-I, PO-2, PO-3 and PO-4 Duties of PrO, PO-I, PO-2, PO-3 and PO-4
(including duty of extra PO, if any)(including duty of extra PO, if any) Checklist for Presiding Officer – as provided in Checklist for Presiding Officer – as provided in
Margdarshika.Margdarshika. Use of postal ballot papers, if any.Use of postal ballot papers, if any. Poll day arrangements inside polling stations; Poll day arrangements inside polling stations;
separate sets of EVMs with different colored separate sets of EVMs with different colored stickers and colored address tags, separate stickers and colored address tags, separate voting compartment to be secure & secluded. voting compartment to be secure & secluded. Only authorized persons to be allowed inside PS.Only authorized persons to be allowed inside PS.
Polling agents not allowed to be exchanged by Polling agents not allowed to be exchanged by relief agent after 3 PM.relief agent after 3 PM.
5757
Agents to be given copy of Form 14-C or 14CC. Agents to be given copy of Form 14-C or 14CC. (Account of votes)(Account of votes)
Polling agent not to be allowed to take out their Polling agent not to be allowed to take out their marked copy of roll out side the PS.marked copy of roll out side the PS.
Issues related to identification documents of Issues related to identification documents of Voters.Voters.
Separate Mock poll certificates by PrO for both Separate Mock poll certificates by PrO for both election in prescribed format i.e. form of election in prescribed format i.e. form of declaration of PrO.declaration of PrO.
Not to show any excitement and get Not to show any excitement and get overwhelmed, when some VIPs/glamorous overwhelmed, when some VIPs/glamorous personalities come to caste their vote.personalities come to caste their vote.
Identification colored stickers.Identification colored stickers. Marking of indelible ink on left fore finger of the Marking of indelible ink on left fore finger of the
elector.elector.
5858
Filling up of 14A – (Identification document and only Filling up of 14A – (Identification document and only last 4 digits of No. to be written in remarks column).last 4 digits of No. to be written in remarks column).
Tallying of 14A, 14C/14CC and the EVM countTallying of 14A, 14C/14CC and the EVM count Writing of Presiding Officers Diary – no column should Writing of Presiding Officers Diary – no column should
be left blank – filling of columns for both election in be left blank – filling of columns for both election in one diaryone diary
Proper and correct filling up of statutory/non-statutory Proper and correct filling up of statutory/non-statutory forms for simultaneous election.forms for simultaneous election.
PrO not to go to voting compartment and 'assist' the PrO not to go to voting compartment and 'assist' the voters – agents to accompany him when he has to go voters – agents to accompany him when he has to go in special circumstances.in special circumstances.
PrO to explain to a voter, if needed, the voting process PrO to explain to a voter, if needed, the voting process using the card board model of EVMusing the card board model of EVM
Polling personnel should be sensitized about the Polling personnel should be sensitized about the special needs of the disabled, for courteous behavior special needs of the disabled, for courteous behavior towards them and for providing necessary support to towards them and for providing necessary support to them at PS.them at PS.
5959
Training to other Officers / staffTraining to other Officers / staff Training to Training to Counting Supervisors / Counting Supervisors /
AssistantsAssistants and other staff engaged for and other staff engaged for opening of Strong Rooms, preparing result opening of Strong Rooms, preparing result sheet, sealing of record etc.sheet, sealing of record etc.
Training to Training to Police PersonnelPolice Personnel -Sensitive/Hyper sensitive polling stations--Sensitive/Hyper sensitive polling stations-Measures thereat.Measures thereat.
-Vulnerable mapping and confidence -Vulnerable mapping and confidence building measures.building measures.
-Special drives for preventive measures-Special drives for preventive measures-About force deployment at polling -About force deployment at polling stationsstations
-Poll day management-Poll day management
6060
-MCC provisions-MCC provisions
-Electoral offences-Electoral offences
-Misuse of money power and election -Misuse of money power and election expenditureexpenditure
-Defacement of public properties-Defacement of public properties
-Publication of election pamphlets etc., u/s 127A-Publication of election pamphlets etc., u/s 127A
-Communal harmony-Communal harmony
-Poll day and counting day duties-Poll day and counting day duties
-About election machinery and contact numbers-About election machinery and contact numbers
-About restrictions imposed by SEC u/s 23 regd. -About restrictions imposed by SEC u/s 23 regd. Use of vehicles, loudspeakers, parties etc.Use of vehicles, loudspeakers, parties etc.
6161
Training to Training to special Executive special Executive MagistratesMagistrates – About their duties – Relevant – About their duties – Relevant Cr. P.C. provisions – Poll day management – Cr. P.C. provisions – Poll day management – Poll procedure.Poll procedure.
Training to officials, if any, deployed for Training to officials, if any, deployed for photography inside / outside the polling photography inside / outside the polling stations (as specially identified) – Sequence stations (as specially identified) – Sequence of photography as per voters' register (Form of photography as per voters' register (Form 14A) – Depositing camera/CD/DVD/hard & 14A) – Depositing camera/CD/DVD/hard & soft copies of photos along with certificate.soft copies of photos along with certificate.
6262
GENERAL ARRANGEMENTSGENERAL ARRANGEMENTS
Municipal Election PlanMunicipal Election Plan Prepare a municipality-wise profile giving Prepare a municipality-wise profile giving
details of the following :-details of the following :-1)1) Important officials of district and municipal Important officials of district and municipal
headquarter and their telephone numbers.headquarter and their telephone numbers.2)2) GeographyGeography3)3) Ward-details and map of municipality Ward-details and map of municipality
showing ward boundariesshowing ward boundaries4)4) General law and order with ward/area General law and order with ward/area
specific detailsspecific details5)5) Past electoral offencesPast electoral offences
6363
6)6) Ward wise and polling station wise electors Ward wise and polling station wise electors (Male/Female/SC/ST)(Male/Female/SC/ST)
Polling station – details :-Polling station – details :-1)1) Ward wise number of PSs; number of PS Ward wise number of PSs; number of PS
locations, categorized by number of voters etc.locations, categorized by number of voters etc.
2)2) PSs accessible by which kind of vehicles, route PSs accessible by which kind of vehicles, route chart;chart;
3)3) Vulnerable hamletsVulnerable hamlets Manpower requirement to be assessed for Manpower requirement to be assessed for
Area/Zonal Magistrates, polling parties Area/Zonal Magistrates, polling parties and other arrangements. Database of and other arrangements. Database of particulars of staff of all State govt. particulars of staff of all State govt. offices/institutions/PSUs etc.offices/institutions/PSUs etc.
6464
Communication PlanCommunication Plan Prepare list of telephone numbers of each Prepare list of telephone numbers of each
PS along with particulars of contact PS along with particulars of contact persons, police stations/police posts.persons, police stations/police posts.
Prepare list of telephone numbers/mobile Prepare list of telephone numbers/mobile numbers of PrOs, POs, Spl. Executive numbers of PrOs, POs, Spl. Executive Magistrates.Magistrates.
Security PlanSecurity Plan Preventive actionPreventive action Identification of hyper sensitive/sensitive Identification of hyper sensitive/sensitive
polling stations and measures.polling stations and measures. Force deployment plan for polling stations, Force deployment plan for polling stations,
dispersal centres, strong rooms and dispersal centres, strong rooms and counting centres.counting centres.
6565
Counting PlanCounting Plan Identify and select the place at municipal Identify and select the place at municipal
headquarter for polled EVMs and counting of headquarter for polled EVMs and counting of votes.votes.
Assess the requirement of counting staff.Assess the requirement of counting staff. Other logistic arrangements, viz- CCTV Other logistic arrangements, viz- CCTV
Cameras, fire fighting equipments, Cameras, fire fighting equipments, barricading, security arrangements, barricading, security arrangements, light/generators etc.light/generators etc.
Online transmission of election results.Online transmission of election results. Media arrangements.Media arrangements.
6666
Selection of buildingsSelection of buildings Select the buildings for following Select the buildings for following
activities :-activities :-1)1) For checking of EVMs at district levelFor checking of EVMs at district level2)2) For storage of EVMs to be used in trainingFor storage of EVMs to be used in training3)3) For storage of EVMs at municipal headquarter to For storage of EVMs at municipal headquarter to
be used in poll process. – Separate storage for be used in poll process. – Separate storage for member election and Chairman election.member election and Chairman election.
4)4) For preparation of EVMs by RO at municipal For preparation of EVMs by RO at municipal headquarterheadquarter
5)5) For dispersal centres at municipal headquarter For dispersal centres at municipal headquarter 6)6) For reception centres, safe custody of polled For reception centres, safe custody of polled
EVMs and counting of votes at municipal EVMs and counting of votes at municipal headquarterheadquarter
6767
Control RoomControl Room
Control room should be well equippedControl room should be well equipped Control room at district level and RO level Control room at district level and RO level
6868
Teams for observance of MCCTeams for observance of MCC Adequate number of teams for observance of Adequate number of teams for observance of
model code of conduct be set-up.model code of conduct be set-up. MCC team comprising with a civil MCC team comprising with a civil
administrative officer, a police officer and a administrative officer, a police officer and a videographervideographer
Complaint – monitoring system – Nodal OfficerComplaint – monitoring system – Nodal Officer Register to be maintained for complaintsRegister to be maintained for complaints Action taken reports and daily monitoringAction taken reports and daily monitoring Daily information for each municipality to be Daily information for each municipality to be
sent to State Election Commission.sent to State Election Commission.
6969
Formation of various cellsFormation of various cells Various cells to be formed for Various cells to be formed for
various events various events for example :for example :
1)1) Polling personnel.Polling personnel.
2)2) Polling stations.Polling stations.
3)3) Marked copy of electoral rolls.Marked copy of electoral rolls.
4)4) Transportation.Transportation.
5)5) Printing of Ballot papers.Printing of Ballot papers.
6)6) Issue of postal ballot/EDC, wherever Issue of postal ballot/EDC, wherever required.required.
7)7) Route chart (movement plan).Route chart (movement plan).
7070
8)8) Helpline and control room.Helpline and control room.
9)9) Media Cell.Media Cell.
10)10) Procurement and distribution of Procurement and distribution of election materials.election materials.
11)11) Liasioning with Observers.Liasioning with Observers.
12)12) Counting staff.Counting staff.
13)13) Training.Training.
14)14) Polling personnel welfare.Polling personnel welfare.
15)15) Communication plan.Communication plan.
7171
16)16) Vulnerability mapping and hyper Vulnerability mapping and hyper sensitive/sensitive polling stations.sensitive/sensitive polling stations.
17)17) Model Code of Conduct and videography.Model Code of Conduct and videography.
18)18) Area / Zonal Magistrates.Area / Zonal Magistrates.
19)19) EVMs – checking, distributions etc.EVMs – checking, distributions etc.
20)20) Complaint monitoring.Complaint monitoring.
21)21) Arrangements at distribution centre, Arrangements at distribution centre, reception centre, counting centres.reception centre, counting centres.
22)22) Law and order.Law and order.
23)23) Police personnel.Police personnel.
24)24) Statistical data cell.Statistical data cell.
25)25) Boarding/lodging of reserve parties.Boarding/lodging of reserve parties.
7272
Meeting with Political partiesMeeting with Political parties
1)1) Meeting as often as may be convenient Meeting as often as may be convenient
2)2) Special appeal to cooperate in the Special appeal to cooperate in the observance of MCC for free and fair observance of MCC for free and fair elections and to maintain law and orderelections and to maintain law and order
3)3) Minutes to be drawn – copy be sent to Minutes to be drawn – copy be sent to State Election Commission`State Election Commission`
7373
Media CellMedia Cell 1)1) Appoint a nodal officer.Appoint a nodal officer.2)2) Holding meetings with media.Holding meetings with media.3)3) Giving information regarding Giving information regarding
nominations, undertakings of nominations, undertakings of candidates and other events.candidates and other events.
4)4) Sharing with other informations.Sharing with other informations.5)5) Coverage on poll day.Coverage on poll day.6)6) Coverage on counting day.Coverage on counting day.7)7) Authority letters to press personnel.Authority letters to press personnel.
7474
Facilities for ObserversFacilities for Observers (SEC’s No. 3017 Dt. 8.9.09)(SEC’s No. 3017 Dt. 8.9.09)
1)1) Boarding. lodging in circuit house, Boarding. lodging in circuit house, transport and security to be arranged.transport and security to be arranged.
2)2) Arrangement to be made to receive and Arrangement to be made to receive and see them off.see them off.
3)3) Stationery, guide, PSO, secretarial Stationery, guide, PSO, secretarial assistance be provided.assistance be provided.
4)4) Fax facility and one telephone line to be Fax facility and one telephone line to be provided at their place of stay and at provided at their place of stay and at counting centres.counting centres.
5)5) Liasion officer.Liasion officer.
7575
6)6) Give municipality map showing ward Give municipality map showing ward boundaries, list of PSs, table of contents boundaries, list of PSs, table of contents of electoral rolls, booklet containing plan of electoral rolls, booklet containing plan of election.of election.
7)7) Their place of stay, dates of visits and Their place of stay, dates of visits and telephone numbers should be publicated.telephone numbers should be publicated.
8)8) No guard of honour.No guard of honour.9)9) TA/DA be drawn from parental office.TA/DA be drawn from parental office.
7676
Transportation - Assessment of Transportation - Assessment of vehiclesvehicles
1)1) Assess tentative requirement of vehicles Assess tentative requirement of vehicles and the draft movement programme and and the draft movement programme and ad-hoc earmarking of vehicles for election ad-hoc earmarking of vehicles for election work.work.
2)2) Prepare tentatively transport programme of Prepare tentatively transport programme of polling parties.polling parties.
3)3) Transport arrangement for the following :Transport arrangement for the following :i.i. Observers,Observers,ii.ii. Area / Zonal Magistrates,Area / Zonal Magistrates,iii.iii. Polling parties,Polling parties,iv.iv. Teams for observance of Model Code of Teams for observance of Model Code of
Conduct,Conduct,v.v. Videographers.Videographers.
7777
Movement PlanMovement Plan
1)1) Ensure that no polling station has been Ensure that no polling station has been left out, in rout programme.left out, in rout programme.
2)2) Programme should be most economical, Programme should be most economical, convenient and feasible.convenient and feasible.
3)3) Chalk out programme – Zonal Chalk out programme – Zonal Magistrates should be made in charge for Magistrates should be made in charge for the transport of polling parties.the transport of polling parties.
7878
Requisitioning of vehiclesRequisitioning of vehicles (Rule 76 of Raj.M. (Election) Rules, 1994)(Rule 76 of Raj.M. (Election) Rules, 1994)
1)1) For requisitioning first priority to govt. For requisitioning first priority to govt. vehicles vehicles
2)2) Vehicles should be in good condition and Vehicles should be in good condition and shape and free from dirt and smellshape and free from dirt and smell
3)3) Private vehicles like deluxe buses, A/c Private vehicles like deluxe buses, A/c cars, etc. should not be requisitionedcars, etc. should not be requisitioned
4)4) Vehicles should be taken over in view of Vehicles should be taken over in view of actual necessity and in most economical actual necessity and in most economical mannermanner
5)5) Vehicles not to be retained unnecessarilyVehicles not to be retained unnecessarily
7979
Regulation of plying of vehiclesRegulation of plying of vehicles (i) Sec.123(5) and 133 of RP Act, 1951, read with Sec. 28 of Raj. (i) Sec.123(5) and 133 of RP Act, 1951, read with Sec. 28 of Raj.
M. Act, 2009, SEC's instructions vide msg.no. 2289 dt. M. Act, 2009, SEC's instructions vide msg.no. 2289 dt. 23.08.95 23.08.95
(ii) Sec. 23 of Raj M. Act, 2009 and SEC's order no. 7923(ii) Sec. 23 of Raj M. Act, 2009 and SEC's order no. 7923
dt.dt. 25.07.2000 and order dt. 23.10.200925.07.2000 and order dt. 23.10.2009
1)1) Action should be taken against those Action should be taken against those vehicles who are plying in contravention of vehicles who are plying in contravention of the provisions of Motor Vehicle Act.the provisions of Motor Vehicle Act.
2)2) District administration should keep a close District administration should keep a close watch on the vehicles for any possible watch on the vehicles for any possible mischief or criminal activities carrying of mischief or criminal activities carrying of illegal arms, illicit liquor, anti-social illegal arms, illicit liquor, anti-social elements. Such vehicles should be elements. Such vehicles should be impounded and not be released till the impounded and not be released till the completion of election.completion of election.
8080
3)3) Action should also be taken against those Action should also be taken against those vehicles who are plying in contravention vehicles who are plying in contravention of the restrictions imposed by SEC, i.e. in of the restrictions imposed by SEC, i.e. in excess of prescribed number, in excess of prescribed number, in prohibited manner and during banned prohibited manner and during banned period.period.
8181
Information regarding printing of Information regarding printing of election pamphlets, posters etc.election pamphlets, posters etc.
Sec. 127A of P Act, 1951 read with Sec.23 & 28 of Raj M. Act, Sec. 127A of P Act, 1951 read with Sec.23 & 28 of Raj M. Act, 2009 and SEC's order No. 7923 dt. 25.7.20002009 and SEC's order No. 7923 dt. 25.7.2000 and dt. and dt.
23.10.0923.10.09
1)1) Ensure whether printers and publishers in Ensure whether printers and publishers in the district are complying the provisions of the district are complying the provisions of section 127 A of R.P. Act, 1951.section 127 A of R.P. Act, 1951.
2)2) All the Printing presses shall be informed All the Printing presses shall be informed within 3 days from the declaration of within 3 days from the declaration of election programme, in writing by the election programme, in writing by the District Magistrate to furnish required District Magistrate to furnish required information and printed material.information and printed material.
3)3) List of all the election pamphlets, posters List of all the election pamphlets, posters etc shall be exhibited on the notice board etc shall be exhibited on the notice board of D.M.of D.M.
8282
4)4) In case of any violation of the provisions In case of any violation of the provisions of Sec.127A of R.P. Act, 1951 strict action of Sec.127A of R.P. Act, 1951 strict action against the offenders should be against the offenders should be launched.launched.
5)5) A press note be issued drawing attention A press note be issued drawing attention towards provisions of Sec. 127 A of R.P. towards provisions of Sec. 127 A of R.P. Act, 1951; 171-H of IPC and Sec.23 of Act, 1951; 171-H of IPC and Sec.23 of R.M. Act, 2009.R.M. Act, 2009.
6)6) A report be sent to SEC after completion A report be sent to SEC after completion of election.of election.
8383
Timely submission of Timely submission of information/datainformation/data
1)1) Various types of daily information right Various types of daily information right from nomination, till result of election will from nomination, till result of election will be required by the SEC. Special care be required by the SEC. Special care should be taken to forward such should be taken to forward such information on each day and at the information on each day and at the stipulated time through e-mail etc.stipulated time through e-mail etc.
2)2) Online submission of election results.Online submission of election results.
8484
Dummy ballot papersDummy ballot papers
Dummy ballot paper should not Dummy ballot paper should not resemble in any manner the genuine resemble in any manner the genuine ballot paper in size and colour.ballot paper in size and colour.
It should not contain the actual It should not contain the actual names and symbols of the other names and symbols of the other candidates.candidates.
8585
Unofficial identity slipsUnofficial identity slips(Sec. 130 of RP Act, 1951 read with Sec.28 of (Sec. 130 of RP Act, 1951 read with Sec.28 of
Raj. M. Act, 2009)Raj. M. Act, 2009)
Identity slips should be on white Identity slips should be on white paper and should not contain the paper and should not contain the name of the candidate or party and name of the candidate or party and his symbol. These slips should not his symbol. These slips should not contain any slogan or any contain any slogan or any exhortation to vote for a party or exhortation to vote for a party or candidate.candidate.
8686
Installation of temporary phonesInstallation of temporary phones(As per SEC's sanction Orders) (As per SEC's sanction Orders)
Sanction of some of telephones shall Sanction of some of telephones shall be issued by the SEC – Timely be issued by the SEC – Timely installation should be insured.installation should be insured.
Money deposited for such Money deposited for such installations should be refunded after installations should be refunded after the expiry of period.the expiry of period.
8787
Authority letters for entry into polling Authority letters for entry into polling stations and counting placesstations and counting places
(Rule 29 and 60 of Raj. M. (Election) Rules, 1994 and (Rule 29 and 60 of Raj. M. (Election) Rules, 1994 and SEC's Msg. No. 2311 dt. 24.08.95)SEC's Msg. No. 2311 dt. 24.08.95)
Authority letters will be issued by the DEO and Authority letters will be issued by the DEO and by no-one else as per directions of the SEC onlyby no-one else as per directions of the SEC only
On recommendation of PRO, the District On recommendation of PRO, the District Municipal Election Officer will take decision for Municipal Election Officer will take decision for the press personnel with regard to issue the press personnel with regard to issue authority letters as per local circumstances and authority letters as per local circumstances and exigency.exigency.
Authority letters issued as per SEC's directions Authority letters issued as per SEC's directions only will be valid.only will be valid.
8888
Certain Orders to be issued byCertain Orders to be issued byDM / DEODM / DEO
Suspension of Arms license.Suspension of Arms license. Issue of prohibitory orders under section Issue of prohibitory orders under section
144 Cr. PC in certain cases.144 Cr. PC in certain cases. Instruction for compliance of provisions Instruction for compliance of provisions
under Defacement of Property under Defacement of Property (Prevention) Act.(Prevention) Act.
Prohibition of sale of liquor (declaration of Prohibition of sale of liquor (declaration of dry day). dry day).
Order relating to restrictions on use of Order relating to restrictions on use of loudspeakers.loudspeakers.
Declaration of poll day as local holiday (If Declaration of poll day as local holiday (If required).required).
8989
Inviting the attention of Govt. Servants towards Inviting the attention of Govt. Servants towards relevant provisions of MCC and conduct rules. relevant provisions of MCC and conduct rules.
Sending proposal to the Law department for vesting Sending proposal to the Law department for vesting powers of special executive Magistrates under the powers of special executive Magistrates under the relevant provisions of CrPC to certain officers. relevant provisions of CrPC to certain officers.
Appointment of Area/ Sector/ Zonal Magistrates. Appointment of Area/ Sector/ Zonal Magistrates. Requisition orders (if required) regarding buildings of Requisition orders (if required) regarding buildings of Polling Stations, Counting Centre, Distribution Centre, Polling Stations, Counting Centre, Distribution Centre, Reception Centres. Reception Centres.
Requisition orders of vehicles. Requisition orders of vehicles. Issuing orders to the Petrol pump owners for keeping Issuing orders to the Petrol pump owners for keeping
reserve stock of POL. reserve stock of POL. Inviting the attention of recognized political Parties Inviting the attention of recognized political Parties
and candidates regarding compliance of Model Code and candidates regarding compliance of Model Code of Conduct. of Conduct.
…………Certain Orders to be issued by DM / Certain Orders to be issued by DM / DEODEO
9090
LAW AND ORDERLAW AND ORDER
Daily reports on Daily reports on
law and order situationlaw and order situation
A daily report to be sent to the SEC A daily report to be sent to the SEC on Law and Order and election on Law and Order and election related violence, if any, along with related violence, if any, along with preventive and remedial steps taken preventive and remedial steps taken for security arrangements. for security arrangements.
9191
Law and Order and measures to Law and Order and measures to prevent booth capturingprevent booth capturing
(SEC's Msg. No. 750 dt. 22.11.94, and No. 2289 dt. (SEC's Msg. No. 750 dt. 22.11.94, and No. 2289 dt. 23.8.95, Letter No. 232 dt. 29.9.94)23.8.95, Letter No. 232 dt. 29.9.94)
Issue of new arms licenses should be Issue of new arms licenses should be prohibited.prohibited.
Intensive campaign to unearthen and Intensive campaign to unearthen and seizure of unlicensed arms.seizure of unlicensed arms.
Movement of trucks and commercial Movement of trucks and commercial vehicles should be checked with a view to vehicles should be checked with a view to preventing movement of anti-social preventing movement of anti-social elements, smuggling of illict liquor and elements, smuggling of illict liquor and illegal arms.illegal arms.
9292
Prohibitory orders banning the carrying of any Prohibitory orders banning the carrying of any fire arms and lethal weapons on the day of poll.fire arms and lethal weapons on the day of poll.
Close watch to be kept on the vehicles for Close watch to be kept on the vehicles for possible mischief including activities like possible mischief including activities like carrying illegal arms, liquor etc.carrying illegal arms, liquor etc.
Thorough checking of lorries, light vehicles and Thorough checking of lorries, light vehicles and all other vehicles from 3 days before poll.all other vehicles from 3 days before poll.
Restrictions on sale and consumption of liquor.Restrictions on sale and consumption of liquor.
…………Law and Order and measures to prevent booth capturingLaw and Order and measures to prevent booth capturing
9393
Trouble-prone areasTrouble-prone areas(SEC's Msg No. 2289 dt. 23.8.95 and subsequent (SEC's Msg No. 2289 dt. 23.8.95 and subsequent
orders)orders) Some factors to identify sensitive and Some factors to identify sensitive and
trouble – prone areas:-trouble – prone areas:-
(a) Past history of the area.(a) Past history of the area.
(b) Past incidents of booth capturing (b) Past incidents of booth capturing etc.etc.
(c) Police records – regd. abnormal (c) Police records – regd. abnormal law and order situration.law and order situration.
(d) Specific complaints.(d) Specific complaints.
9494
Identification should made by D.M. in Identification should made by D.M. in consultation with the S.P., and reports of consultation with the S.P., and reports of field visits to the considered. field visits to the considered.
Consolidated list of such areas may be Consolidated list of such areas may be sent to the SEC.sent to the SEC.
…………Trouble-prone areasTrouble-prone areas
9595
Preventive actions for conduct of Preventive actions for conduct of peaceful pollpeaceful poll
(SEC's Msg. No. 2289 dt. 23.8.95 and subsequent (SEC's Msg. No. 2289 dt. 23.8.95 and subsequent orders)orders)
Preparatory steps are necessary for Preparatory steps are necessary for generation of an atmosphere conducive generation of an atmosphere conducive to the conduct of peaceful, free and fair to the conduct of peaceful, free and fair poll.poll.
For ensuring peaceful and smooth For ensuring peaceful and smooth conduct of poll contingent plan should conduct of poll contingent plan should be prepared.be prepared.
9696
Prevention of intimidations, use of Prevention of intimidations, use of force etc. in the matter of force etc. in the matter of
nomination, withdrawal, voting nomination, withdrawal, voting etcetc
(Sec. 171-B, 171-C, 171-E & 171-F of I.P.C. and Sec. (Sec. 171-B, 171-C, 171-E & 171-F of I.P.C. and Sec. 29 of Raj. M. Act, 2009)29 of Raj. M. Act, 2009)
As soon as any complaint or information of As soon as any complaint or information of prevention, intimidation, bribery, or undue prevention, intimidation, bribery, or undue influence at election is received by the influence at election is received by the RO/DEO, he shall report the matter to the RO/DEO, he shall report the matter to the Police authorities for making appropriate Police authorities for making appropriate action.action.
9797
Close tracking by SHO on various activities Close tracking by SHO on various activities of inducements such as payment in cash, of inducements such as payment in cash, supply of liquor, food packets, holding of supply of liquor, food packets, holding of lunch and dinner parties, distribution of lunch and dinner parties, distribution of gifts in the name of mass wedding etc.gifts in the name of mass wedding etc.
The field level election machinery / police The field level election machinery / police administration should work as a team to administration should work as a team to track of mal practices. – Video coverage track of mal practices. – Video coverage also of such events for sufficient also of such events for sufficient documenting evidence.documenting evidence.
Watch on liquor transportation.Watch on liquor transportation.
9898
NOMINATIONSNOMINATIONSNotification of date of electionNotification of date of election
(Sec.11 of the Raj. M. Act., 2009 and Rule 78 of Raj. M. (Election) Rules, (Sec.11 of the Raj. M. Act., 2009 and Rule 78 of Raj. M. (Election) Rules, 1994) 1994)
On the recommendation of SEC the State Govt. On the recommendation of SEC the State Govt. shall issue the notification calling upon the wards shall issue the notification calling upon the wards to elect a member from each ward, and to elect a to elect a member from each ward, and to elect a chairman from a municipality.chairman from a municipality.
Public Notice for intended electionPublic Notice for intended election (Rule 10 and Rule 78 of Raj. M. (Election) Rules, 1994)(Rule 10 and Rule 78 of Raj. M. (Election) Rules, 1994)
SEC will issue public notice in Form 1 and in Form SEC will issue public notice in Form 1 and in Form 1A, that is to be published in official gazette also.1A, that is to be published in official gazette also.
Advance copy of public notice to be issued by SEC Advance copy of public notice to be issued by SEC in Form 1 and 1A will be sent for information of in Form 1 and 1A will be sent for information of R.Os.R.Os.
9999
Public NoticePublic Notice (Rule 11 and 78 of Raj. M. (Election) Rules, 1994 SEC's (Rule 11 and 78 of Raj. M. (Election) Rules, 1994 SEC's
letter no. 3077 dt. 30.10.99; No. 2060 dt. 8.8.95.) letter no. 3077 dt. 30.10.99; No. 2060 dt. 8.8.95.)
Public Notice in Form-2 and in Form 2A must Public Notice in Form-2 and in Form 2A must be issued on the same day on which public be issued on the same day on which public notice (u/r 10 and 78) by the SEC is issued.notice (u/r 10 and 78) by the SEC is issued.
The notice in prescribed Form-2 and 2A The notice in prescribed Form-2 and 2A should be prepared well in advance.should be prepared well in advance.
The notice shall be published on the office-The notice shall be published on the office-notice board of DEO, R.O., Municipality and notice board of DEO, R.O., Municipality and Tehsil and two conspicuous places in the Tehsil and two conspicuous places in the ward and at the places wherever R.O. may ward and at the places wherever R.O. may consider necessary for wide publicity.consider necessary for wide publicity.
100100
Category of post of Chairman to be filled in Form Category of post of Chairman to be filled in Form 2A.2A.
Categories of wards to be filled up carefully in Categories of wards to be filled up carefully in Form-2.Form-2.
Among other things it is to be specified in the Among other things it is to be specified in the notice the name of A.R.O. who will also receive notice the name of A.R.O. who will also receive nominations (in addition to R.O.) and also the nominations (in addition to R.O.) and also the place. place.
Nomination papers will be received at municipal Nomination papers will be received at municipal headquarter. Form-2 and Form 2A should be filled headquarter. Form-2 and Form 2A should be filled up accordingly.up accordingly.
Normally one ARO should be specified in Form-2 Normally one ARO should be specified in Form-2 and Form 2A and he should, as far as possible, be and Form 2A and he should, as far as possible, be the one stationed at R.O's headquarters.the one stationed at R.O's headquarters.
Cyclostyled or typed copies of Public Notice be kept Cyclostyled or typed copies of Public Notice be kept ready.ready.
Information be sent to SEC on the same day Information be sent to SEC on the same day through e-mail.through e-mail.
101101
Presentations of Nomination PapersPresentations of Nomination Papers (Rule 12 read with 78 of Raj. M. (Election) Rules, 1994 and (Rule 12 read with 78 of Raj. M. (Election) Rules, 1994 and
SEC's No. 500 dt. 18.8.98.)SEC's No. 500 dt. 18.8.98.) For member nomination papers must be in For member nomination papers must be in
Form 3.Form 3. For Chairman it must be in Form 3A.For Chairman it must be in Form 3A. Nomination papers may be presented on Nomination papers may be presented on
the day of public notice or any of the four the day of public notice or any of the four days following that day unless any of days following that day unless any of these days is a public holiday. – 7these days is a public holiday. – 7thth Nov., Nov., 2009 not a public holiday in terms of N.I. 2009 not a public holiday in terms of N.I. Act.Act.
ARO should sign as "Assistant Returning ARO should sign as "Assistant Returning Officer" and not "for Returning Officer".Officer" and not "for Returning Officer".
102102
Either RO or ARO must be present at the Either RO or ARO must be present at the place specified in public notice on the days place specified in public notice on the days for nominations but on the last day which is for nominations but on the last day which is always a crucial date and last opportunity always a crucial date and last opportunity to present nominations the RO himself (not to present nominations the RO himself (not ARO alone) should be present for receipt of ARO alone) should be present for receipt of nominations papers.nominations papers.
Formats of three declarations/affidavit as Formats of three declarations/affidavit as prescribed by SEC, regarding conviction for prescribed by SEC, regarding conviction for offences and pending trial cases; regarding offences and pending trial cases; regarding children and regarding property etc.; be children and regarding property etc.; be supplied to the intending candidates as and supplied to the intending candidates as and when they are supplied form of nomination when they are supplied form of nomination paper. These declaration / affidavit are paper. These declaration / affidavit are deemed to be supplement of nominations.deemed to be supplement of nominations.
103103
Nomination papers shall be presented in Nomination papers shall be presented in Form-3 or in Form 3A, as the case may be, Form-3 or in Form 3A, as the case may be, by candidate personallyby candidate personally or or by proposerby proposer at the at the place specifiedplace specified in public in public noticenotice and no other place.and no other place.
Nominations shall be presented between Nominations shall be presented between 10.30 AM and 3 PM and no other time. If 10.30 AM and 3 PM and no other time. If some intending candidates or proposers some intending candidates or proposers are physically present in the RO/ARO's are physically present in the RO/ARO's office at 3 PM for presenting their office at 3 PM for presenting their nominations, their nominations should be nominations, their nominations should be treated as presented at 3.00 PM.treated as presented at 3.00 PM.
Candidate should be a voter of any ward in Candidate should be a voter of any ward in the municipality.the municipality.
A Proposer can propose only one candidate.A Proposer can propose only one candidate.
104104
A maximum of 4 nomination papers can be A maximum of 4 nomination papers can be presented by or on behalf of any candidate presented by or on behalf of any candidate or accepted in the same ward. In case or accepted in the same ward. In case more than 4 nomination papers are more than 4 nomination papers are presented only the first 4 presented shall presented only the first 4 presented shall be considered and the rest summarily be be considered and the rest summarily be rejected.rejected.
In In nominationnomination paper no column should be paper no column should be left blankleft blank
Oath or affirmation not required at this Oath or affirmation not required at this stage (i.e. for contesting election).stage (i.e. for contesting election).
105105
Preliminary examination of Preliminary examination of nomination papersnomination papers
(Rule – 12 read with Rule 78of Raj. M. (Election) (Rule – 12 read with Rule 78of Raj. M. (Election) Rules, 1994 and SEC's No. 683 dt. 27.9.97; No. Rules, 1994 and SEC's No. 683 dt. 27.9.97; No.
694 dt. 30.9.97; No. 766 dt. 15.10.99; No. 767 dt. 694 dt. 30.9.97; No. 766 dt. 15.10.99; No. 767 dt. 15.10.97; No. 500 dt. 18.8.98) 15.10.97; No. 500 dt. 18.8.98)
As each nomination paper is filed RO/ARO As each nomination paper is filed RO/ARO should examine it then and there from should examine it then and there from technical standpoint, however no formal technical standpoint, however no formal scrutiny be made at this stage.scrutiny be made at this stage.
Each nomination paper should be signed Each nomination paper should be signed by the candidate and proposer both. by the candidate and proposer both.
106106
RO/ARO should compare the entries with the RO/ARO should compare the entries with the entries in electoral rolls. Entries relating to entries in electoral rolls. Entries relating to proposer should also be compared with entries proposer should also be compared with entries in electoral rolls.in electoral rolls.
Certified copy of entry in the electoral rolls Certified copy of entry in the electoral rolls need not be presented as the rolls of all wards need not be presented as the rolls of all wards of the municipality are available with Returning of the municipality are available with Returning Officer and he should tally the entry with roll.Officer and he should tally the entry with roll.
A person belonging to SC/ST/OBC shall attach A person belonging to SC/ST/OBC shall attach authenticated copy of Caste/Tribe/Class authenticated copy of Caste/Tribe/Class certificate issued by a competent officer. certificate issued by a competent officer. Original certificate or any other documents can Original certificate or any other documents can also be asked to be produced by the RO for also be asked to be produced by the RO for verification. verification.
107107
If the declaration prescribed by the SEC, are not If the declaration prescribed by the SEC, are not filed alongwith nomination paper a written filed alongwith nomination paper a written memo to be given to candidate/proposer at the memo to be given to candidate/proposer at the time of nomination. These declarations can be time of nomination. These declarations can be filed separately before scrutiny of nominations. filed separately before scrutiny of nominations.
108108
ProposerProposer (Rule – 12 read with Rule 78 of Raj. M. (Election) Rules, 1994)(Rule – 12 read with Rule 78 of Raj. M. (Election) Rules, 1994)
Any proposer can present nomination Any proposer can present nomination paper duly signed by candidate.paper duly signed by candidate.
On proposer – in case of a candidate setup On proposer – in case of a candidate setup by a recognized party. by a recognized party.
109109
For Member electionFor Member election - Five proposers of - Five proposers of same ward in case of candidates not set up same ward in case of candidates not set up by a recognized party in this state)by a recognized party in this state)
For Chairman electionFor Chairman election – Ten proposers of – Ten proposers of any ward in the municipality – in case of any ward in the municipality – in case of candidates not set up by a recognized party candidates not set up by a recognized party in this State. in this State.
A proposer can propose only one candidate A proposer can propose only one candidate – where a voter has signed on nominations – where a voter has signed on nominations for more than one candidate, all such for more than one candidate, all such nominations other than the first one nominations other than the first one received shall be declared invalid.received shall be declared invalid.
110110
Acknowledgement of nomination papersAcknowledgement of nomination papers (Rule – 12 read with 78 of Raj. M. (Election) Rules, 1994)(Rule – 12 read with 78 of Raj. M. (Election) Rules, 1994)
Give serial number on each nomination Give serial number on each nomination paper and enter the date and time also.paper and enter the date and time also.
When nomination papers are delivered in When nomination papers are delivered in bunch they may be assigned serial numbers bunch they may be assigned serial numbers in the order in which they are dealt with in the order in which they are dealt with one after the other.one after the other.
Acknowledgement as prescribed be given Acknowledgement as prescribed be given for each nomination paper, for each nomination paper, acknowledgement form may be filled up-acknowledgement form may be filled up-mentioning therein also date time and place mentioning therein also date time and place of scrutiny of nomination papers.of scrutiny of nomination papers.
111111
A register should be maintained entering A register should be maintained entering each nomination paper by RO and ARO in each nomination paper by RO and ARO in one and same register. One page be one and same register. One page be allotted for one ward. Separate register for allotted for one ward. Separate register for Chairperson.Chairperson.
Register Register
Name of Municipality ..................Ward No.Name of Municipality ..................Ward No.……..……..
S.No.S.No. Name of Name of Candidate Candidate
Date of Date of Receipt Receipt
Party Party affiliation affiliation
11 22 33 44
112112
Information regarding convictions, Information regarding convictions, regarding pending trial cases and regarding pending trial cases and
regarding childrenregarding children (Sec.8 of R.P. Act, 51; and Sec. 24 of Raj. Mun. Act, 2009; SEC's (Sec.8 of R.P. Act, 51; and Sec. 24 of Raj. Mun. Act, 2009; SEC's
circulars No. 683 dt. 27.9.97 No. 694 dt. 30.9.97 and No. 502 circulars No. 683 dt. 27.9.97 No. 694 dt. 30.9.97 and No. 502 dt. 2.6.99; No. 7900 dt. 24.7.2000 and dt. 24.10.2009)dt. 2.6.99; No. 7900 dt. 24.7.2000 and dt. 24.10.2009)
Every candidate is required to submit Every candidate is required to submit information in prescribed formats alongwith information in prescribed formats alongwith nomination paper before RO. These nomination paper before RO. These declarations are - (a) regarding any declarations are - (a) regarding any conviction for offences and trial for offences conviction for offences and trial for offences punishable with imprisonment of five years punishable with imprisonment of five years or more (b) regarding his children. Such or more (b) regarding his children. Such information should be submitted by the information should be submitted by the candidate in the form of declaration. candidate in the form of declaration.
113113
When a candidate files nomination paper When a candidate files nomination paper without aforesaid information, the RO/ARO without aforesaid information, the RO/ARO shall hand over to the candidate the letter shall hand over to the candidate the letter (in prescribed format) together with the (in prescribed format) together with the proforma of an undertaking/ declaration to proforma of an undertaking/ declaration to ascertain as to whether the candidature is ascertain as to whether the candidature is valid from the angle of section 8 of R.P. valid from the angle of section 8 of R.P. Act' 51 and Sec. 26 of Raj. Mun. Act, 1959.Act' 51 and Sec. 26 of Raj. Mun. Act, 1959.
114114
Information in the form of declaration Information in the form of declaration regarding conviction for offences and regarding conviction for offences and regarding children should be obtained regarding children should be obtained from the candidates before time fixed for from the candidates before time fixed for scrutiny of nominations. Preferably it scrutiny of nominations. Preferably it should be obtained at the time of filing of should be obtained at the time of filing of nomination. – Written memo if not filed nomination. – Written memo if not filed alongwith nomination paper.alongwith nomination paper.
Information regarding children should be Information regarding children should be obtained in 2 copies, one copy will be sent obtained in 2 copies, one copy will be sent to the Collector.to the Collector.
115115
Informaton regarding criminal cases Informaton regarding criminal cases and property etc.and property etc.
(SEC's order dt. 07.02.2004 and dt. 24.10.2009) (SEC's order dt. 07.02.2004 and dt. 24.10.2009) In addition to aforesaid formats self declaration in In addition to aforesaid formats self declaration in
mikcU/kmikcU/k-I (in case of ward member in municipal -I (in case of ward member in municipal board), or Affidavit in board), or Affidavit in mikcU/kmikcU/k-II (in case of ward -II (in case of ward election in muncipal council/corporation) or election in muncipal council/corporation) or affidavit in affidavit in mikcU/kmikcU/k –III (in case of Chairman/ –III (in case of Chairman/ President/Mayor election) must be taken from President/Mayor election) must be taken from each candidate. each candidate.
Candidate is required to submit the Candidate is required to submit the mikcU/kmikcU/k-I or -I or mikcU/kmikcU/k-II or -II or mikcU/kmikcU/k –III as the case may be, –III as the case may be, alongwith the nomination paper.alongwith the nomination paper.
If the If the mikcU/kmikcU/k -I or -I or mikcU/kmikcU/k - II or - II or mikcU/kmikcU/k –III, as –III, as the case may be, are not filed alongwith the case may be, are not filed alongwith nomination paper, it will be deemed as violation nomination paper, it will be deemed as violation of orders of SEC, and the nomination paper will of orders of SEC, and the nomination paper will liable to be rejected during scrutinyliable to be rejected during scrutiny. .
116116
Notice of nominationsNotice of nominations (SEC's letter No. 2149 dt. 13.8.95)(SEC's letter No. 2149 dt. 13.8.95)
After 3.00 PM on each day ward wise list in After 3.00 PM on each day ward wise list in case of member election of the nomination case of member election of the nomination papers presented on that day in following papers presented on that day in following format shall be published on the notice format shall be published on the notice board of Returningboard of Returning Officer. Similar list for Officer. Similar list for Chairman election also to be published. ARO Chairman election also to be published. ARO should also do the same in respect of the should also do the same in respect of the nomination papers presented before him.nomination papers presented before him.
117117
List of Nominations List of Nominations [Separate list for separate elections][Separate list for separate elections]
S.No. of S.No. of nominatinominationon paper paper
Name of Name of the the
candidatcandidate e
Address Address of the of the
candidatcandidate e
Symbol Symbol choosen choosen in order in order
of of preferencpreferenc
e e
Name of political Name of political party by which the party by which the candidate claims to candidate claims to have been set up or have been set up or
Independent Independent Candidate Candidate
11 22 33 44 55
11
22
118118
Arrange names of candidates in Hindi Arrange names of candidates in Hindi alphabetic order. alphabetic order.
If more nomination papers than one have If more nomination papers than one have been presented in respect of same been presented in respect of same candidate notice must be given of all of candidate notice must be given of all of them.them.
Display a copy of the list on the notice Display a copy of the list on the notice board of R.O.board of R.O.
Daily intimation of the nominations to the Daily intimation of the nominations to the SEC and DEO be given through e-mail SEC and DEO be given through e-mail latest by 4.00 PM.latest by 4.00 PM.
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DepositsDeposits(Rule 22 of Raj. Mun. (Election) Rules, 1994)(Rule 22 of Raj. Mun. (Election) Rules, 1994)
Sum may be deposited in cash with R.O.Sum may be deposited in cash with R.O. One deposit sufficient for each election i.e. One deposit sufficient for each election i.e.
member election or chairman election.member election or chairman election. Separate deposit in respect of each Separate deposit in respect of each
different ward.different ward. Women, OBC, S.C. or S.T. candidates may Women, OBC, S.C. or S.T. candidates may
also contest from a non-reserved ward and also contest from a non-reserved ward and in such case women/OBC/SC/ST in such case women/OBC/SC/ST candidates are entitled to make candidates are entitled to make concessional amount of deposit. concessional amount of deposit.
120120
Candidate shall not be deemed to be Candidate shall not be deemed to be duly nominated for duly nominated for member electionsmember elections unless he deposits- unless he deposits-
a)a) In a ward of M.Corp. – Rs. – 3000/- for general In a ward of M.Corp. – Rs. – 3000/- for general candidates; and for SC/ST/OBC/ Women candidates; and for SC/ST/OBC/ Women candidates Rs. 1500/-candidates Rs. 1500/-
b)b) In a ward of M.Council Rs. 2000/- for general In a ward of M.Council Rs. 2000/- for general candidates;and for SC/ST/OBC/ Women candidates;and for SC/ST/OBC/ Women candidates Rs. 1000/-candidates Rs. 1000/-
c)c) In a ward of M.Board Rs. 1000/- for general In a ward of M.Board Rs. 1000/- for general candidates;and for SC/ST/OBC/Women candidates;and for SC/ST/OBC/Women candidates Rs. 500/-candidates Rs. 500/-
121121
For Chairman electionFor Chairman election – Nomination – Nomination paper shall not be valid unless paper shall not be valid unless accompanied with a receipt of security accompanied with a receipt of security deposit of sum as below:-deposit of sum as below:-
(a) For the office of Mayor – Rs. 30000/- and (a) For the office of Mayor – Rs. 30000/- and in case of SC/ST/OBC/Women candidate – in case of SC/ST/OBC/Women candidate – Rs. 15000/-Rs. 15000/-
(b) For the office of President – Rs. 20000/- (b) For the office of President – Rs. 20000/- and in case of SC/ST/OBC/Women candidate and in case of SC/ST/OBC/Women candidate Rs. 10000/-Rs. 10000/-
(c) For the office of Chairman Rs. 10000/- (c) For the office of Chairman Rs. 10000/- and in case of SC/ST/OBC/Women – Rs. and in case of SC/ST/OBC/Women – Rs. 5000/- 5000/-
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Consolidated list of nominated Consolidated list of nominated candidates.candidates.
Immediately after 3 PM on the last date of Immediately after 3 PM on the last date of nominations a complete list of all nominations a complete list of all nomination papers presented before RO nomination papers presented before RO and ARO, may be prepared. and ARO, may be prepared.
The names of candidates may be arranged The names of candidates may be arranged in Hindi alphabetic order. in Hindi alphabetic order.
The name of candidate to be mentioned The name of candidate to be mentioned once only.once only.
Symbols chosen in the first nomination Symbols chosen in the first nomination paper be indicated.paper be indicated.
123123
In the case of a candidate set up by a In the case of a candidate set up by a recognized political party the reserve recognized political party the reserve symbol may be shown.symbol may be shown.
Even the more than one candidate has Even the more than one candidate has claimed to be set up by the same party, claimed to be set up by the same party, the name of such candidates may be the name of such candidates may be included in the relevant category.included in the relevant category.
Complete address of each candidate must Complete address of each candidate must be shown.be shown.
Send a copy to SEC and DEO through e-Send a copy to SEC and DEO through e-mail.mail.
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Safe custody of nomination papersSafe custody of nomination papers
Nomination papers alongwith Nomination papers alongwith connected papers shall be kept in connected papers shall be kept in safe custody of RO, till transmission safe custody of RO, till transmission to safe custody in district treasury.to safe custody in district treasury.
A.R.O. should forward to R.O. for safe A.R.O. should forward to R.O. for safe custody all the nomination papers custody all the nomination papers received by him, if any, from day to received by him, if any, from day to day.day.
125125
Materials to be kept with R.O.Materials to be kept with R.O.
Returning Officers should have following Returning Officers should have following books, forms, articles etc.books, forms, articles etc.
Books.Books.
(i) (i) Manual of Municipal Election Law along Manual of Municipal Election Law along with with
Raj. Municipal Act, 2009 and Amended Raj. Municipal Act, 2009 and Amended Rules Rules
of 2009.of 2009.
(ii) (ii) Compilation of instructions of SEC.Compilation of instructions of SEC.
(iii) (iii) Booklet showing statistical proformas. Booklet showing statistical proformas.
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Upto date list of reserve and free symbols Upto date list of reserve and free symbols and their facsimiles. (As per SEC's notifn and their facsimiles. (As per SEC's notifn dt. 9.7.2009 and 24.10.2009)dt. 9.7.2009 and 24.10.2009)
One up-to-date authenticated set of One up-to-date authenticated set of electoral rolls of all the wards of the electoral rolls of all the wards of the municipality.municipality.
Copy of both Public Notices issued by him.Copy of both Public Notices issued by him.
........Materials to be kept with R.O.........Materials to be kept with R.O.
127127
Statutory forms -Statutory forms - @ Rs. 1/- per form. @ Rs. 1/- per form.(SEC's order No.513 dt. 7.11.94)(SEC's order No.513 dt. 7.11.94)
(a) Form-3 and 3A - Nomination paper. (both in (a) Form-3 and 3A - Nomination paper. (both in Hindi & English)Hindi & English)(b) Form-5 and 5A - Notice of withdrawal of (b) Form-5 and 5A - Notice of withdrawal of
candidature.candidature.(c) Form-7 and 7A - Appointment of Election Agent.(c) Form-7 and 7A - Appointment of Election Agent.(d) Form-9 and 9A- Appointment of Polling Agent.(d) Form-9 and 9A- Appointment of Polling Agent.(e) Form-19 and 19A - Appointment of Counting (e) Form-19 and 19A - Appointment of Counting
Agent.Agent.
........Materials to be kept with R.O.........Materials to be kept with R.O.
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Other forms etc.Other forms etc.(a) Memo form requiring information regarding (a) Memo form requiring information regarding
children alongwith format of declaration.children alongwith format of declaration.(b) Memo-form requiring information regarding (b) Memo-form requiring information regarding
conviction for offences and pending trial conviction for offences and pending trial cases - alongwith format of declaration.cases - alongwith format of declaration.
(c) Memo-form requiring information regarding (c) Memo-form requiring information regarding property etc. in property etc. in mikcU/kmikcU/k-I or II or III.-I or II or III.
(d)(d) Register to enter nomination papers.Register to enter nomination papers.(e) Form of statistics to be filled up by the (e) Form of statistics to be filled up by the
candidate.candidate.
........Materials to be kept with R.O.........Materials to be kept with R.O.
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Returning Officer's seal (brass and rubber Returning Officer's seal (brass and rubber both)both)
Cashier with cash receipt book to receive Cashier with cash receipt book to receive security deposit.security deposit.
List of disqualified persons, u/s 8A, 10A and List of disqualified persons, u/s 8A, 10A and 11A of R.P. Act, 1951.11A of R.P. Act, 1951.
List of persons disqualified u/s 35 and 41of List of persons disqualified u/s 35 and 41of Raj. M. Act, 2009 (old section 59 and 64 of Raj. M. Act, 2009 (old section 59 and 64 of old Act, 1959).old Act, 1959).
List of persons against whom any municipal List of persons against whom any municipal dues are pending for more than two years dues are pending for more than two years and recovery procedure have been started.and recovery procedure have been started.
........Materials to be kept with R.O.........Materials to be kept with R.O.
130130
Form of StatisticsForm of Statistics
Candidate should be provided a printed Candidate should be provided a printed form, free of cost, to fill up his biodata.form, free of cost, to fill up his biodata.
Non-submission of the above form of Non-submission of the above form of statistics shall not be treated as a statistics shall not be treated as a ground of rejection of nomination ground of rejection of nomination paper.paper.
A summary of the statistics may be A summary of the statistics may be sent to SEC through e-mail.sent to SEC through e-mail.
131131
Receiving Form-”Ka” & Form Receiving Form-”Ka” & Form “Kha” or Form “Ga” or “Gha”.“Kha” or Form “Ga” or “Gha”.
(Rule 12 r/w 78 of Raj. M. (Election) Rules, 1994 and (Rule 12 r/w 78 of Raj. M. (Election) Rules, 1994 and Para 6 of Raj. Municipalities Election symbol (List and Para 6 of Raj. Municipalities Election symbol (List and
Allotment) Order, 2009. (in Hindi) issued on Allotment) Order, 2009. (in Hindi) issued on 9.7.2009)9.7.2009)
Form Form dd and Form and Form [k[k in case of member in case of member election and Form ‘election and Form ‘xx‘ and Form ‘‘ and Form ‘?k?k‘ in case ‘ in case of chairman election in connection with of chairman election in connection with candidates setup by parties shall be accepted candidates setup by parties shall be accepted only upto 3.00 PM on last date of only upto 3.00 PM on last date of nominations.nominations.
Forms signed in ink only, be accepted. Forms signed in ink only, be accepted. Fascimile signatures or signatures by means Fascimile signatures or signatures by means of rubber stamp or forms transmitted by fax. of rubber stamp or forms transmitted by fax. shall not be accepted. shall not be accepted.
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Display of information submitted Display of information submitted by the candidates regarding by the candidates regarding
convictions of pending cases or convictions of pending cases or property etc. or childrenproperty etc. or children
(SEC's order no. 374 dt. 7.2.2004 and dt. (SEC's order no. 374 dt. 7.2.2004 and dt. 24.10.2009)24.10.2009)
Zerox copies of proforma of declaration Zerox copies of proforma of declaration regarding conviction of offences, pending regarding conviction of offences, pending trial cases, regarding information of trial cases, regarding information of property and regarding children furnished property and regarding children furnished by the candidates alongwith nomination by the candidates alongwith nomination paper would be displayed on the notice paper would be displayed on the notice board and the original of said documents board and the original of said documents should be retained by the R.O. in his should be retained by the R.O. in his custody for his use at the time of scrutiny. custody for his use at the time of scrutiny.
Copies of these declarations will be put on Copies of these declarations will be put on SEC's official website, (SEC's official website, (www.secraj.nic.inwww.secraj.nic.in))
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Supply of copy of nomination Supply of copy of nomination paper and declarationpaper and declaration
(SEC's instruction no. 6242 dt. 12.8.2005)(SEC's instruction no. 6242 dt. 12.8.2005) Certified copy of a set of nomination paper Certified copy of a set of nomination paper
including all three declarations and other including all three declarations and other annexures be issued on a lump-sum annexures be issued on a lump-sum payment + @ Rs. 10/-payment + @ Rs. 10/-
During custody of R.O., the certified copies During custody of R.O., the certified copies will be issued. will be issued.
During safe custody in treasury, the During safe custody in treasury, the certified copies will be issued by the officer certified copies will be issued by the officer authorized by DEO.authorized by DEO.
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SCRUTINYSCRUTINY
(Rule-13 and Rule 78 of Raj. M. (Election) Rules, (Rule-13 and Rule 78 of Raj. M. (Election) Rules, 1994)1994)
Scrutiny of nomination papers has to be Scrutiny of nomination papers has to be done by R.O. himself except where he is done by R.O. himself except where he is unavoidably prevented from performing unavoidably prevented from performing the said function. In that case R.O. should the said function. In that case R.O. should record reasons in writting and authorise record reasons in writting and authorise ARO in writting.ARO in writting.
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Entry into place fixed for scrutinyEntry into place fixed for scrutinyRule-13 (2) r/w 78 of Raj. M. (Election) Rules, 1994Rule-13 (2) r/w 78 of Raj. M. (Election) Rules, 1994
On the date and hours fixed for scrutiny On the date and hours fixed for scrutiny following persons only be allowed to following persons only be allowed to enter into the place so fixed-enter into the place so fixed-
candidate himself candidate himself his election agent his election agent one proposer for each candidate, and one proposer for each candidate, and one another person duly authorised in one another person duly authorised in
writting by candidate.writting by candidate. Reasonable facilities for examining the Reasonable facilities for examining the
nomination papers presented within time nomination papers presented within time and in the manner laid down in rule 12 and in the manner laid down in rule 12 be given to the persons entitled for entry be given to the persons entitled for entry into the place.into the place.
136136
ScrutinyScrutiny[Rule 12 and 13 r/w 78 of Raj. M. (Election) Rule, [Rule 12 and 13 r/w 78 of Raj. M. (Election) Rule,
1994 and Raj. M. Election Symbol (List & 1994 and Raj. M. Election Symbol (List & Allotment) order, 2009 (Issued on 9.7.2009 and Allotment) order, 2009 (Issued on 9.7.2009 and
24.10.2009) (Hindi)]24.10.2009) (Hindi)] Scrutiny is a quasi-judicial duty.Scrutiny is a quasi-judicial duty. R.O. shall examine the nomination papers R.O. shall examine the nomination papers
and decide all objections and may either on and decide all objections and may either on such objections or on his own motion, after such objections or on his own motion, after summary enquiry, if any as he thinks fit summary enquiry, if any as he thinks fit and after giving the candidate a reasonable and after giving the candidate a reasonable opportunity of being heard, declare invalid opportunity of being heard, declare invalid any nomination on any of the grounds any nomination on any of the grounds mentioned in Rule-13.mentioned in Rule-13.
137137
Preliminary checking of nomination paper Preliminary checking of nomination paper may be made by Returning Officer so that may be made by Returning Officer so that rejection on flimsy ground be avoided.rejection on flimsy ground be avoided.
No oath is required to be taken by candidate No oath is required to be taken by candidate before filing nomination in municipal before filing nomination in municipal elections.elections.
All nominations papers are to be scrutinised.All nominations papers are to be scrutinised. Reasons to be recorded in every case of Reasons to be recorded in every case of
objection and rejection.objection and rejection. Crucial date for qualifications and Crucial date for qualifications and
disqualifications is the date fixed for scrutiny.disqualifications is the date fixed for scrutiny. Be comparatively more liberal overlooking Be comparatively more liberal overlooking
minor technical or clerical errors. than being minor technical or clerical errors. than being strict.strict.
........Scrutiny........Scrutiny
138138
No-rejection on the ground of any defect which is No-rejection on the ground of any defect which is not of a substantial character.not of a substantial character.
Failure to complete or defect in completing Failure to complete or defect in completing declaration regarding symbols-is not a ground for declaration regarding symbols-is not a ground for rejection.rejection.
A candidate not setup by a recognized party shall A candidate not setup by a recognized party shall not be deemed to be duly nominated unless his not be deemed to be duly nominated unless his nomination paper is subscribed by [5 or 10 as the nomination paper is subscribed by [5 or 10 as the case may be,] proposers.case may be,] proposers.
Where a recognized party has sponsored a Where a recognized party has sponsored a candidate as main candidate and another one as candidate as main candidate and another one as substitute candidate, take nominations papers of substitute candidate, take nominations papers of main candidate first in scrutiny. If the nomination main candidate first in scrutiny. If the nomination paper of main candidate is found valid, the paper of main candidate is found valid, the substitute candidate shall not be deemed to have substitute candidate shall not be deemed to have been setup by that party.been setup by that party.
........Scrutiny........Scrutiny
139139
Where a candidate had not made a declaration Where a candidate had not made a declaration in his nomination paper that he had been setup in his nomination paper that he had been setup by a political party, he shall not be deemed to by a political party, he shall not be deemed to have been setup by that party.have been setup by that party.
Misnomer, inaccurate description, clerical, Misnomer, inaccurate description, clerical, technical, or printing error in the electoral roll or technical, or printing error in the electoral roll or in the nomination paper shall be overlooked in the nomination paper shall be overlooked (Rule-77).(Rule-77).
For the purpose of rule-13 an entry in the For the purpose of rule-13 an entry in the electoral roll for the time being in force of a electoral roll for the time being in force of a ward shall be conclusive evidence of the fact ward shall be conclusive evidence of the fact that the person referred to in that entry is an that the person referred to in that entry is an elector for that ward unless it is proved that he elector for that ward unless it is proved that he is subject to a disqualification mentioned in is subject to a disqualification mentioned in section 14 of the Raj. M. Act, 2009.section 14 of the Raj. M. Act, 2009.
........Scrutiny........Scrutiny
140140
Question of genuine caste certificateQuestion of genuine caste certificate
RO should satisfy himself that the candidate RO should satisfy himself that the candidate belongs to SC or ST or OBC. In case of doubt belongs to SC or ST or OBC. In case of doubt the RO may ask the candidate to produce the RO may ask the candidate to produce original caste certificate.original caste certificate.
Wherever certificate produced is also Wherever certificate produced is also challenged, RO need not go into question, challenged, RO need not go into question, except where it is alleged that the certificate is except where it is alleged that the certificate is forged. forged.
In case of any suspicion/allegation about the In case of any suspicion/allegation about the genuineness of the certificate, RO should get genuineness of the certificate, RO should get the position cross checked with the authority the position cross checked with the authority which issued the certificate. which issued the certificate.
141141
Grounds for rejectionGrounds for rejection(Rule 12, 13 and 22 r/w 78 of Raj. M. (Rule 12, 13 and 22 r/w 78 of Raj. M.
(Election) Rules, 1994)(Election) Rules, 1994)A person shall be eligible for election of A person shall be eligible for election of
a Chairman, if he is qualified and is not a Chairman, if he is qualified and is not disqualified for being chosen as a disqualified for being chosen as a member of the municipality.member of the municipality.
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Reject nomination paper if the-Reject nomination paper if the-(a) Candidate is not qualified, or (a) Candidate is not qualified, or (b) Candidate is clearly disqualified, or (b) Candidate is clearly disqualified, or (c) Candidate is failed to comply with (c) Candidate is failed to comply with any provisions of Rule 12, 13 and 22 of any provisions of Rule 12, 13 and 22 of Raj. M. (Election) Rules, 1994.Raj. M. (Election) Rules, 1994.(d) Candidate failed to submit any (d) Candidate failed to submit any declaration/affidavit as required by SECdeclaration/affidavit as required by SEC(e) In Chairperson election – one more (e) In Chairperson election – one more ground, i.e. person shall not eligible if ground, i.e. person shall not eligible if he is a M.P. or M.L.A. or he is a M.P. or M.L.A. or Chairperson/Member of a PRI.Chairperson/Member of a PRI.
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For For QualificationsQualifications see provisions of- see provisions of-(Sec.21 (Sec.21 of Raj. M. Act, 2009)of Raj. M. Act, 2009)
1. Minimum age for a candidate 21 years 1. Minimum age for a candidate 21 years (twenty one years) on the fixed for scrutiny (twenty one years) on the fixed for scrutiny of nominations.of nominations.2. 2. In case of a seat reserved for the SC or In case of a seat reserved for the SC or ST or OBC, a person must be a member of ST or OBC, a person must be a member of such castes or tribes or class, as the case such castes or tribes or class, as the case may be, and such person must attach a may be, and such person must attach a authenticated copy of a certificate issued by authenticated copy of a certificate issued by the competent officer authosied to issue the the competent officer authosied to issue the same.same.
144144
3. In case of a seat reserved for woman, the 3. In case of a seat reserved for woman, the candidate should belongs to female sex.candidate should belongs to female sex.
4. Any voter of a ward in the Municipality can 4. Any voter of a ward in the Municipality can contest election from any ward. Say, a voter contest election from any ward. Say, a voter of ward No.5 in the Municipality can contest of ward No.5 in the Municipality can contest election from ward 1 or 2 or 3 or so on. election from ward 1 or 2 or 3 or so on. Similarly any voter of any ward can contest Similarly any voter of any ward can contest election of Chairperson of that municipality.election of Chairperson of that municipality.
5. A member of SC or ST or OBC or women 5. A member of SC or ST or OBC or women is also eligible for an unreserved seat.is also eligible for an unreserved seat.
.......Grounds for rejection.......Grounds for rejection
......For ......For QualificationsQualifications see provisions of see provisions of
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ForFor Disqualifications Disqualifications, see provisions of :-, see provisions of :-(i) Article-243V of the Constitution.(i) Article-243V of the Constitution.(ii) Article 191 of the Constitution.(ii) Article 191 of the Constitution.(iii) Section 8, 8A, 9, 9A, 10, 10A, 11, (iii) Section 8, 8A, 9, 9A, 10, 10A, 11, of R.P. Act, 1951.of R.P. Act, 1951.(iv) Section 24 of Raj. M. Act, 2009 read (iv) Section 24 of Raj. M. Act, 2009 read with section 14, 35 & 41.with section 14, 35 & 41.(v) The Rajasthan Legislative Assembly (v) The Rajasthan Legislative Assembly (Removal of Disqualification) Act, 1956.(Removal of Disqualification) Act, 1956.
Record reasons for rejection a nomination Record reasons for rejection a nomination paper on the spot and supply certified paper on the spot and supply certified copies of the order, free of cost, in case copies of the order, free of cost, in case where all the nomination papers of where all the nomination papers of candidate have been rejected.candidate have been rejected.
.......Grounds for rejection.......Grounds for rejection
146146
Disqualifications under ConstitutionDisqualifications under Constitution(Art. 191 read with Art. 243-V and Sec. 24 of Raj. M. Act, (Art. 191 read with Art. 243-V and Sec. 24 of Raj. M. Act,
2009)2009)
If a person holds any office of profit under If a person holds any office of profit under the GOI or any State Government - the GOI or any State Government - Exceptions - Ministers of Central Exceptions - Ministers of Central Government or State Government (Art. Government or State Government (Art. 191(1)(a)) - Other exceptions are mentioned 191(1)(a)) - Other exceptions are mentioned in Raj. Legislative Assembly Members in Raj. Legislative Assembly Members (Removal of Disqualifications) Act, 1956.(Removal of Disqualifications) Act, 1956.
If a person is of unsound mind, so declared If a person is of unsound mind, so declared by a competent court (Art. 191 (1)(b))by a competent court (Art. 191 (1)(b))
If a person is an un discharged insolvent If a person is an un discharged insolvent (Art. 191 (1)(c))(Art. 191 (1)(c))
147147
If a person is not a citizen of India, or has If a person is not a citizen of India, or has voluntarily acquired the citizenship of a voluntarily acquired the citizenship of a foreign State or is under any foreign State or is under any acknowledgment of allegiance or adherence acknowledgment of allegiance or adherence of a foreign State. (Art. 191 (1)(d))of a foreign State. (Art. 191 (1)(d))
If a person is disqualified on ground of If a person is disqualified on ground of defection under Tenth Schedule. (Art. 191 defection under Tenth Schedule. (Art. 191 (2))(2))
.......Disqualifications under Constitution.......Disqualifications under Constitution
148148
Disqualifications under R.P. Act, 1951Disqualifications under R.P. Act, 1951 (Sec.8, 8A, 9, 9A, 10, 10A, 11 of R.P. Act, 1951, read with (Sec.8, 8A, 9, 9A, 10, 10A, 11 of R.P. Act, 1951, read with
Art. 243-V of Const. and Sec. 24 of Raj. M. Act, 2009) Art. 243-V of Const. and Sec. 24 of Raj. M. Act, 2009) Disqualification onDisqualification on ground of conviction ground of conviction
for certain offencesfor certain offences (Sec.8 of RP Act, 1951) -(Sec.8 of RP Act, 1951) -
(i) Disqualification commences from date of (i) Disqualification commences from date of conviction, and shall continue: — conviction, and shall continue: —
(a) in case of only fine for a period of six (a) in case of only fine for a period of six years, andyears, and
(b) in case of imprisonment till further (b) in case of imprisonment till further period period of six years since his release.of six years since his release.
149149
(ii)(ii) Offences and period of imprisonment Offences and period of imprisonment for disqualification (A chart showing for disqualification (A chart showing disqualification on ground of conviction is disqualification on ground of conviction is given at the Annexure of this Checklist) -given at the Annexure of this Checklist) -
(a) For offences mentioned u/s 8(1) - (a) For offences mentioned u/s 8(1) - Any Any penalty or any period of penalty or any period of imprisonment, is imprisonment, is sufficient for sufficient for disqualification.disqualification.
(b) For offences mentioned u/s 8(2) - (b) For offences mentioned u/s 8(2) - Imprisonment for minimum 6 months, Imprisonment for minimum 6 months,
is is necessary for disqualification.necessary for disqualification.(c) For any other offences (Sec 8(3)) (c) For any other offences (Sec 8(3)) minimum imprisonment of 2 years, is minimum imprisonment of 2 years, is necessary for disqualification.necessary for disqualification.
......Disqualifications under R.P. Act, 1951......Disqualifications under R.P. Act, 1951
150150
(iii)(iii) In case of conviction for more than one In case of conviction for more than one offence in a common trial and with the offence in a common trial and with the sentences of sentences of imprisonment to run imprisonment to run consecutivelyconsecutively, for the purposes of Sec. , for the purposes of Sec. 8(3), the period of sentence of 8(3), the period of sentence of imprisonment for each offence imprisonment for each offence should be should be addedadded and if the total length of time is two and if the total length of time is two years or more, the convicted person shall years or more, the convicted person shall be disqualified u/s 8(3) of RP Act, 1951.be disqualified u/s 8(3) of RP Act, 1951.(iv)(iv) The above interpretation would be The above interpretation would be equally applicable to the provisions of Sec. equally applicable to the provisions of Sec. 8(2).8(2).(v) Protection u/s 8(4) would be available to (v) Protection u/s 8(4) would be available to a sitting MP/MLA only for the membership of a sitting MP/MLA only for the membership of the house, and not for future election. the house, and not for future election.
......Disqualifications under R.P. Act, 1951......Disqualifications under R.P. Act, 1951
151151
Disqualification on ground of corrupt Disqualification on ground of corrupt practice practice (Sec. 8 A)(Sec. 8 A) - -On being found guilty On being found guilty of a corrupt practices by an order in of a corrupt practices by an order in election petition or in election appeal-Period election petition or in election appeal-Period of disqualification up to six years, as of disqualification up to six years, as determined by the President after obtaining determined by the President after obtaining opinion of ECI. opinion of ECI.
Disqualification for dismissal for Disqualification for dismissal for corruption or disloyalty corruption or disloyalty (Sec. 9)(Sec. 9) Period Period of disqualification five years from the date of disqualification five years from the date of dismissal- ECI will issue a certificate for of dismissal- ECI will issue a certificate for this purpose. this purpose.
......Disqualifications under R.P. Act, 1951......Disqualifications under R.P. Act, 1951
152152
Disqualification for Government Disqualification for Government contracts etc contracts etc [Sec. 9A][Sec. 9A] — — If there subsists a If there subsists a contract with contract with State GovernmentState Government for supply for supply of goods or for execution of any works - of goods or for execution of any works - However the contract shall be deemed not to However the contract shall be deemed not to subsist, where the contract has been fully subsist, where the contract has been fully performed by the person and Government performed by the person and Government has not performed its part. has not performed its part.
Disqualification for office under Disqualification for office under Government Company [Sec. 10] — Government Company [Sec. 10] — A A managing agent, manager or secretary of managing agent, manager or secretary of any company or corporation (other than any company or corporation (other than cooperative society) in which the cooperative society) in which the State State GovernmentGovernment has 25% or more share. has 25% or more share.
......Disqualifications under R.P. Act, 1951......Disqualifications under R.P. Act, 1951
153153
Disqualification for failure to lodge Disqualification for failure to lodge account of election expenses (Sec. account of election expenses (Sec. 10A) -10A) - Disqualification for three years from Disqualification for three years from the date of order of ECI.the date of order of ECI.
Note: 1Note: 1 ECI, may remove any ECI, may remove any disqualification under Sec. 8, 9, 9A, 10 and disqualification under Sec. 8, 9, 9A, 10 and 10 A or reduce the period of any such 10 A or reduce the period of any such disqualification (Sec. 11)disqualification (Sec. 11)
Note: 2Note: 2 List of disqualified persons – For List of disqualified persons – For the purpose of Sec.8A, 9 and 10 the latest the purpose of Sec.8A, 9 and 10 the latest list of disqualified persons issued by ECI, list of disqualified persons issued by ECI, shall be referred.shall be referred.
......Disqualifications under R.P. Act, 1951......Disqualifications under R.P. Act, 1951
154154
Disqualifications under Raj. Disqualifications under Raj. Municipalities Act, 2009Municipalities Act, 2009
(Sec. 24 of Raj. M. Act, 2009)(Sec. 24 of Raj. M. Act, 2009) if the person has been convicted of an offence if the person has been convicted of an offence
and sentenced to imprisonment for six months and sentenced to imprisonment for six months or more. (disqualification upto expiry of six years or more. (disqualification upto expiry of six years from the date of release from imprisonment)from the date of release from imprisonment)
if he has been convicted of an offence under if he has been convicted of an offence under section 203 of this Act, (regarding encroachment section 203 of this Act, (regarding encroachment or public land).or public land).
if he is under trial in the competent court which if he is under trial in the competent court which has taken cognizance of the offence and framed has taken cognizance of the offence and framed the charges against him of any offence the charges against him of any offence punishable with imprisonment for five years or punishable with imprisonment for five years or more.more.
155155
if he has been convicted of an offence under if he has been convicted of an offence under the Prevention of Food Adulteration Act, 1954, the Prevention of Food Adulteration Act, 1954, oror
against whom an order has been passed under against whom an order has been passed under section 117 of CrPC, 1973 in proceedings section 117 of CrPC, 1973 in proceedings instituted under section 110 of CrPC, such instituted under section 110 of CrPC, such order not having been subsequently reversed, order not having been subsequently reversed, (Disqualification till the expiry of period for (Disqualification till the expiry of period for which he is ordered to furnish scrutiny), orwhich he is ordered to furnish scrutiny), or
if he has been dismissed or removed from the if he has been dismissed or removed from the service of the Central or a State Government or service of the Central or a State Government or any local authority or any other authority for any local authority or any other authority for misconduct, or misconduct, or
......Disqualifications under Raj. Municipalities Act, 2009......Disqualifications under Raj. Municipalities Act, 2009
156156
if, he having been a professional practitioner, if, he having been a professional practitioner, has been debarred from practicing as such by has been debarred from practicing as such by order of any competent authority, ororder of any competent authority, or
if he holds any place of profit in the gift or if he holds any place of profit in the gift or disposal of the Municipality, ordisposal of the Municipality, or
if he is disqualified under section 59 or section if he is disqualified under section 59 or section 63. (Disqualification upto the period for which 63. (Disqualification upto the period for which he is so disqualified unless such disqualification he is so disqualified unless such disqualification is removed earlier by an order of SEC).is removed earlier by an order of SEC).
if he holds a salaried or part-time appointment if he holds a salaried or part-time appointment under the Central or a State Government or a under the Central or a State Government or a local authority or any other authority, or local authority or any other authority, or
......Disqualifications under Raj. Municipalities Act, 2009......Disqualifications under Raj. Municipalities Act, 2009
157157
if he holds a salaried whole time or part if he holds a salaried whole time or part time appointment under a university or time appointment under a university or any corporation, body, enterprise or co-any corporation, body, enterprise or co-operative society, which is either operative society, which is either controlled or wholly or partly financed by controlled or wholly or partly financed by the State Government, orthe State Government, or
if he, has directly or indirectly, by himself if he, has directly or indirectly, by himself or any member of his family or his partner, or any member of his family or his partner, employer or employee, any share or employer or employee, any share or interest in any work done or supply made interest in any work done or supply made by the order or such Municipality or in any by the order or such Municipality or in any contract or employment with or under or contract or employment with or under or by or on behalf of such Municipality.by or on behalf of such Municipality.Note:- Note:- [Please see proviso (d) also for [Please see proviso (d) also for certain relaxations]certain relaxations]
......Disqualifications under Raj. Municipalities Act, 2009......Disqualifications under Raj. Municipalities Act, 2009
158158
if he is employed as a paid legal practitioner if he is employed as a paid legal practitioner on behalf of such Municipality or contesting on behalf of such Municipality or contesting as lawyer against the Municipality in any as lawyer against the Municipality in any court of law at the time of filing nomination court of law at the time of filing nomination as candidate for such Municipality, or as candidate for such Municipality, or
if he has more than two children. However, if he has more than two children. However, he shall not be disqualified for so long as the he shall not be disqualified for so long as the number of children he had on stipulated date number of children he had on stipulated date does not increase. [Children born out of does not increase. [Children born out of single delivery shall be deemed to be one single delivery shall be deemed to be one entity. Any child given in adoption shall not entity. Any child given in adoption shall not be excluded]be excluded]
......Disqualifications under Raj. Municipalities Act, 2009......Disqualifications under Raj. Municipalities Act, 2009
159159
if he has been in arrear on any municipal if he has been in arrear on any municipal dues for more than two years and dues for more than two years and proceedings for the recovery have been proceedings for the recovery have been initiated against him under this Act, orinitiated against him under this Act, or
if he has been convicted of an offence if he has been convicted of an offence involving misappropriation or involving misappropriation or embezzlement of municipal property or embezzlement of municipal property or fund by a competent court.fund by a competent court.
......Disqualifications under Raj. Municipalities Act, 2009......Disqualifications under Raj. Municipalities Act, 2009
160160
(Sec. 23 of Raj. M. Act, 2009)(Sec. 23 of Raj. M. Act, 2009)
If the person has been convicted for If the person has been convicted for contravention any of the restrictions contravention any of the restrictions imposed by the SEC on use of imposed by the SEC on use of loudspeakers, vehicles, posters, banners, loudspeakers, vehicles, posters, banners, hoardings, etc. – Such person shall be hoardings, etc. – Such person shall be disqualified from the date of order passed disqualified from the date of order passed by SEC and for maximum period of six by SEC and for maximum period of six years.years.
......Disqualifications under Raj. Municipalities Act, 2009......Disqualifications under Raj. Municipalities Act, 2009
161161
Adjournment of scrutiny Adjournment of scrutiny proceedingsproceedings
(Rule 14 r/w 78 of Raj. M. (Election) Rules, 1994)(Rule 14 r/w 78 of Raj. M. (Election) Rules, 1994)
No adjournment of proceedings of scrutiny No adjournment of proceedings of scrutiny shall be allowed except interruption or shall be allowed except interruption or obstruction by riot or open violence or by obstruction by riot or open violence or by cause beyond control. cause beyond control.
162162
List of validly nominated candidateList of validly nominated candidate(Rule 15 r/w 78 of Raj. M. (Election) Rules, 1994) (Rule 15 r/w 78 of Raj. M. (Election) Rules, 1994)
List shall be prepared in Form 4 or in Form List shall be prepared in Form 4 or in Form 4A, as the case may be, and be affixed on 4A, as the case may be, and be affixed on notice board of R.O.notice board of R.O.
Arrangement of names in Hindi alphabet.Arrangement of names in Hindi alphabet. Only one entry for a candidate:Only one entry for a candidate: Corrections in the names of candidates can Corrections in the names of candidates can
be allowed to the candidates on application be allowed to the candidates on application either at the time of nomination or either at the time of nomination or immediately after scrutiny or at the time of immediately after scrutiny or at the time of allotment of symbols and before the allotment of symbols and before the finalization of list of contesting candidates.finalization of list of contesting candidates.
163163
Send :- (i) One copy to SEC. (ii) One copy Send :- (i) One copy to SEC. (ii) One copy to govt. press allotted. to govt. press allotted.
Allotment of symbols shall be done on the Allotment of symbols shall be done on the day immediately following the last date for day immediately following the last date for withdrawals of candidatures.withdrawals of candidatures.
.......List of validly nominated candidate.......List of validly nominated candidate
164164
Substitute CandidatesSubstitute Candidates(Rule 12 r/w 78 of Raj. M. (Election) Rules, 1994; Para 7 of (Rule 12 r/w 78 of Raj. M. (Election) Rules, 1994; Para 7 of
the SEC's Symbol Order dt.9.07.09 and dt. 24.10.2009)the SEC's Symbol Order dt.9.07.09 and dt. 24.10.2009) The nomination paper of substitute candidate The nomination paper of substitute candidate
will be rejected if the nomination paper of main will be rejected if the nomination paper of main candidate of party is accepted. However if such candidate of party is accepted. However if such substitute candidate has also filed another substitute candidate has also filed another nomination paper subscribed by five (in case of nomination paper subscribed by five (in case of member) and ten (in case of Chairperson) member) and ten (in case of Chairperson) proposers, then this nomination paper will be proposers, then this nomination paper will be scrutinized independently by treating him as scrutinized independently by treating him as independent candidate.independent candidate.
Where the nomination paper of the main Where the nomination paper of the main approved candidate is rejected, the substitute approved candidate is rejected, the substitute candidate will be treated as main candidate of candidate will be treated as main candidate of the recognized party and his nomination paper the recognized party and his nomination paper will be scrutinized accordingly.will be scrutinized accordingly.
165165
If a candidate files a nomination paper If a candidate files a nomination paper with both Part-I and Part-II thereof filled, with both Part-I and Part-II thereof filled, and he fails to bring form A and B, or form and he fails to bring form A and B, or form C and D; as the case may be, the C and D; as the case may be, the nomination paper may be accepted, if nomination paper may be accepted, if Part-II is properly filled up and subscribed Part-II is properly filled up and subscribed by five proposers or ten proposers, as the by five proposers or ten proposers, as the case may be.case may be.
........Substitute Candidates........Substitute Candidates
166166
Non-submission of information Non-submission of information regd. conviction, children etcregd. conviction, children etc
(SEC's circular No. 766 dt. 15.10.97 and Msg. No. 767 (SEC's circular No. 766 dt. 15.10.97 and Msg. No. 767
dt. 15.10.97and No. 500 dt. 18.8.98)dt. 15.10.97and No. 500 dt. 18.8.98)
Non-submission of requisite information, Non-submission of requisite information, when specifically asked for by the R.O., when specifically asked for by the R.O., should raise a reasonable presumption should raise a reasonable presumption about disqualifications– Nomination paper about disqualifications– Nomination paper could be rejected in absence of the required could be rejected in absence of the required information to examine legally the information to examine legally the candidature.candidature.
167167
R.O., in his quasi-judicial capacity, should R.O., in his quasi-judicial capacity, should decide the validity or otherwise of the decide the validity or otherwise of the nomination, having regard to the facts and nomination, having regard to the facts and above - mentioned resumption.above - mentioned resumption.
Nomination paper should not be rejected Nomination paper should not be rejected merely on the ground that the candidate merely on the ground that the candidate has filed declaration as technically has filed declaration as technically incorrect. incorrect.
168168
Non submission of declaration/ Non submission of declaration/ affidavitaffidavit
(SEC's Notification dated 7.2.2004 and 23.10.2009) (SEC's Notification dated 7.2.2004 and 23.10.2009)
Self declaration (Self declaration (mikcU/kmikcU/k I) or Affidavit I) or Affidavit
((mikcU/kmikcU/k II) or Affidavit ( II) or Affidavit (mikcU/kmikcU/k III) as III) as the case may be, is part of nomination the case may be, is part of nomination paper. If any candidate fails to submit self paper. If any candidate fails to submit self declaration/ affidavit alongwith nomination declaration/ affidavit alongwith nomination paper, his nomination papers shall be paper, his nomination papers shall be treated as incomplete and hence liable to treated as incomplete and hence liable to be rejected. be rejected.
169169
WITHDRAWAL OF CANDIDATUREWITHDRAWAL OF CANDIDATURE
Notice for withdrawal of candidatureNotice for withdrawal of candidature(Sec. 22, of Raj. M. Act, 2009; Rule 16 r/w 78 of Raj. M. (Sec. 22, of Raj. M. Act, 2009; Rule 16 r/w 78 of Raj. M.
(Election) Rules, 1994; SEC's letter No. 2149 dt. (Election) Rules, 1994; SEC's letter No. 2149 dt. 13.8.95) 13.8.95)
A validly nominated Candidate may withdraw A validly nominated Candidate may withdraw his candidature by a notice in Form 5 (member his candidature by a notice in Form 5 (member election) or in Form 5A (Chairperson election). election) or in Form 5A (Chairperson election).
Form 5 or Form 5A duly signed by candidate Form 5 or Form 5A duly signed by candidate may be delivered by (i) candidate himself in may be delivered by (i) candidate himself in person, or (ii) through his proposer, or (iii) in person, or (ii) through his proposer, or (iii) in case the candidate is in Jail or in police case the candidate is in Jail or in police custody through his authorised person.custody through his authorised person.
170170
Proposer or the authorized person must be Proposer or the authorized person must be authorised by such candidate in writing. authorised by such candidate in writing.
Candidature shall be withdrawn during normal Candidature shall be withdrawn during normal office hours after the scrutiny is over and before office hours after the scrutiny is over and before 3. 00 PM of the last date of withdrawals. No 3. 00 PM of the last date of withdrawals. No withdrawal on public holiday.withdrawal on public holiday.
Notice of withdrawal shall be delivered to R.O. at Notice of withdrawal shall be delivered to R.O. at his office (as specified in Form -2 or Form – 2A)his office (as specified in Form -2 or Form – 2A)
For Member election - section 22 provides For Member election - section 22 provides that a person fails to withdraw his that a person fails to withdraw his candidature from all but one seat in the candidature from all but one seat in the manner specified, he shall be deemed to manner specified, he shall be deemed to have withdrawn his candidature from all have withdrawn his candidature from all seats. – seats. – Advance planning to find out the Advance planning to find out the persons who have filed nominations for more persons who have filed nominations for more than one ward. than one ward.
171171
For Chairperson electionFor Chairperson election – (Rule – (Rule 78(5) – No person can contest election 78(5) – No person can contest election of Chairperson and of a seat from of Chairperson and of a seat from ward simultaneously and who may ward simultaneously and who may have filed nomination for Chairperson have filed nomination for Chairperson and a ward member, he shall and a ward member, he shall withdraw his candidature from either withdraw his candidature from either office or seat before 3 PM on last date office or seat before 3 PM on last date of withdrawal, and if he fails his of withdrawal, and if he fails his candidature he shall be deemed to candidature he shall be deemed to have seen withdrawn from both such have seen withdrawn from both such seat and office. seat and office.
172172
R.O. must be satisfied himself as to the R.O. must be satisfied himself as to the genuineness of a notice of withdrawal and genuineness of a notice of withdrawal and identity of the person delivering it.identity of the person delivering it.
A list of valid withdrawal shall be affixed A list of valid withdrawal shall be affixed on R.O's notice board on every day.on R.O's notice board on every day.
Valid withdrawal not to be cancelled.Valid withdrawal not to be cancelled.
173173
Declaration of result of un-Declaration of result of un-contested electioncontested election
(Rule 18 read with 78 of Raj. M. (Election) Rules, 1994) (Rule 18 read with 78 of Raj. M. (Election) Rules, 1994)
Result of uncontested election shall be Result of uncontested election shall be declared in Form 22-A.declared in Form 22-A.
Copies of such declaration duly signed Copies of such declaration duly signed shall be send immediately to (i) SEC (ii) shall be send immediately to (i) SEC (ii) LSG Deptt (iii) DEO and (iv) for gazette.LSG Deptt (iii) DEO and (iv) for gazette.
Date of declaration should be the date on Date of declaration should be the date on which the result is declared.which the result is declared.
174174
ALLOTMENT OF SYMBOLSALLOTMENT OF SYMBOLS
Approved symbolsApproved symbols(Rule 20 (Rule 20 read with 78 read with 78 of Raj. M. (Election) Rules, 1994; Raj. of Raj. M. (Election) Rules, 1994; Raj.
M.Election Symbols (List & Allotment) Order, 2009 M.Election Symbols (List & Allotment) Order, 2009 notification dt. 9.7.09 and dt. 24.10.09) notification dt. 9.7.09 and dt. 24.10.09)
Keep upto date copy of notification dt. Keep upto date copy of notification dt. 9.7.2009 and dt. 24.10.2009 containing 9.7.2009 and dt. 24.10.2009 containing the names of recognised political parties the names of recognised political parties with symbols reserved thereto, and list of with symbols reserved thereto, and list of free symbols.free symbols.
No symbol out of the approved list can be No symbol out of the approved list can be allotted. allotted.
175175
Reserve symbol only to the candidate Reserve symbol only to the candidate setup by that recognized party.setup by that recognized party.
Since there is no State recognized political Since there is no State recognized political party in Rajasthan, the form received only party in Rajasthan, the form received only from a National recognized political party from a National recognized political party will be considered. will be considered.
.......Approved symbols.......Approved symbols
176176
Choice of symbolsChoice of symbols[[Rule 20 read with 78 of Rules, 1994; and Symbol Orders 2009Rule 20 read with 78 of Rules, 1994; and Symbol Orders 2009
(notfn. dt. 9.7.2009 and dt. 24.10.2009)(notfn. dt. 9.7.2009 and dt. 24.10.2009)]] A candidate sponsored by recognised party A candidate sponsored by recognised party
shall choose and shall be allotted only the shall choose and shall be allotted only the reserved symbol for that party specified in the reserved symbol for that party specified in the Table 1 of the relevant Order and no other Table 1 of the relevant Order and no other symbol. Such candidate need not indicate symbol. Such candidate need not indicate three symbols in his nomination paper. three symbols in his nomination paper.
The independent candidate shall choose three The independent candidate shall choose three symbols out of the list of free symbols symbols out of the list of free symbols specified in the Table - 2 of the relevant specified in the Table - 2 of the relevant Order.Order.
177177
Which choice of symbol to be consideredWhich choice of symbol to be considered[Rule 20 read with 78 of Rules, 1994; Election [Rule 20 read with 78 of Rules, 1994; Election
Symbols Order, 2009]Symbols Order, 2009]
Only the choice of symbols made by a Only the choice of symbols made by a candidate (other than a candidate candidate (other than a candidate sponsored by a recognised party) in the sponsored by a recognised party) in the nomination paper first delivered, shall be nomination paper first delivered, shall be considered, even that nomination paper is considered, even that nomination paper is rejected.rejected.
In the case of candidate set up by a In the case of candidate set up by a recognised party the choice of party's recognised party the choice of party's symbols indicated by a candidate made in symbols indicated by a candidate made in subsequent nomination papers may also be subsequent nomination papers may also be considered.considered.
178178
Allotment of symbolsAllotment of symbols(Rule 20 read with 78 Rules, 1994 and (Rule 20 read with 78 Rules, 1994 and
Election Symbols Orders, 2009)Election Symbols Orders, 2009) Returning Officer must check personally that Returning Officer must check personally that
he has received following documents as he has received following documents as under from recognised political parties before under from recognised political parties before 3.00 PM on last dt. of filing of nomination.3.00 PM on last dt. of filing of nomination.(a)(a) Letter from party giving name of Letter from party giving name of authorised person or persons (alongwith authorised person or persons (alongwith attested specimen signature) who will attested specimen signature) who will sponsor official candidates of the party. This sponsor official candidates of the party. This shall be in Form "shall be in Form "dd" for member election and " for member election and Form “Form “xx" for Chairperson election prescribed " for Chairperson election prescribed by SEC vide order dt. 9.7.2009 and by SEC vide order dt. 9.7.2009 and 24.10.2009.24.10.2009.
179179
(b) Notice in Form "(b) Notice in Form "[k[k" (in Member " (in Member election) and Form “election) and Form “?k?k" (in " (in Chairperson election) signed by the Chairperson election) signed by the above authorised person of the party above authorised person of the party giving names of official candidates giving names of official candidates and ward number from which each and ward number from which each will contest. In case notice in Form will contest. In case notice in Form ""[k[k“ or ““ or “?k?k" as the case may be, " as the case may be, signed by the Head of the State Unit signed by the Head of the State Unit of the party himself, giving names of of the party himself, giving names of official candidates and ward number, official candidates and ward number, then Form "then Form "dd" or “" or “xx" is not required." is not required.
........Allotment of symbols........Allotment of symbols
180180
Firstly pick up the candidates set up by Firstly pick up the candidates set up by National recognised parties and allot to them National recognised parties and allot to them the reserved symbol and no other symbol. the reserved symbol and no other symbol. For this purpose fulfillment of conditions For this purpose fulfillment of conditions under para 6 of SEC's Symbol Orders, 2009 is under para 6 of SEC's Symbol Orders, 2009 is necessary.necessary.
Where a free symbol has been choosen Where a free symbol has been choosen by only one independent candidate by only one independent candidate that symbol shall be allotted to that that symbol shall be allotted to that candidate.candidate.
Where the same free symbol has been Where the same free symbol has been chosen by several candidates- then chosen by several candidates- then procedure laid down in Paragraph 11 of procedure laid down in Paragraph 11 of Symbol Orders, 2009 shall be adopted.Symbol Orders, 2009 shall be adopted.
........Allotment of symbols........Allotment of symbols
181181
Candidates set up by a recognized Candidates set up by a recognized political partypolitical party
(Para 6 and 10 of Symbol Order, 2009)(Para 6 and 10 of Symbol Order, 2009) If a candidate fails to fulfill any of conditions laid If a candidate fails to fulfill any of conditions laid
down in Para 6 of Symbol Order, he shall not be down in Para 6 of Symbol Order, he shall not be deemed as candidate setup by party and shall not deemed as candidate setup by party and shall not be allotted reserve symbol.be allotted reserve symbol.
The presentation of Form "The presentation of Form "dd" and Form “" and Form “[k[k" or " or Form “Form “xx" and “" and “?k?k“, as the case may be, to the “, as the case may be, to the SEC or DEO will not be treated as compliance with SEC or DEO will not be treated as compliance with the provisions laid down in Para 6 of Symbol the provisions laid down in Para 6 of Symbol Order, 2009. Notice in Form "Order, 2009. Notice in Form "dd" and “" and “[k[k" or “" or “xx" " and “and “?k?k“, as the case may be must reach to the “, as the case may be must reach to the R.O. not later than 3.00 PM of the last date of R.O. not later than 3.00 PM of the last date of nomination. nomination.
182182
Where a candidate had not made a declaration Where a candidate had not made a declaration in his nomination paper that he has been set in his nomination paper that he has been set up by a political party, he shall not be deemed up by a political party, he shall not be deemed to have been set up by that party.to have been set up by that party.
Where a candidate files nomination papers one Where a candidate files nomination papers one nominating him as a candidate set up by a nominating him as a candidate set up by a recognized party and other as an independent recognized party and other as an independent candidate, and both these nomination papers candidate, and both these nomination papers are accepted, then he will be deemed to be a are accepted, then he will be deemed to be a candidate set up by recognized party.candidate set up by recognized party.
......Candidates set up by a recognized political party......Candidates set up by a recognized political party
183183
Substitution of candidate bySubstitution of candidate bypolitical partypolitical party
(Para 8 of symbol orders 2009)(Para 8 of symbol orders 2009)
If a recognized political party submits If a recognized political party submits Form “Form “[k[k" or “" or “?k?k“, as the case may be, in “, as the case may be, in respect of more than one candidate and respect of more than one candidate and does not indicate that earlier notice has does not indicate that earlier notice has been rescinded, than Form “been rescinded, than Form “[k[k" or “" or “?k?k" in " in respect of candidate whose nomination respect of candidate whose nomination paper was first delivered, shall be paper was first delivered, shall be accepted as candidate set up that party.accepted as candidate set up that party.
184184
Revision of SymbolsRevision of Symbols(Rule 20 (6) read with 78 of . Rules, 1994)(Rule 20 (6) read with 78 of . Rules, 1994)
Allotment of symbols by R.O. shall be final Allotment of symbols by R.O. shall be final except where it is inconsistent with any except where it is inconsistent with any direction issued by the SEC in which case direction issued by the SEC in which case the SEC may revise the allotment of the SEC may revise the allotment of symbols.symbols.
Where the allotment of symbols has been Where the allotment of symbols has been revised by SEC, then list of contesting revised by SEC, then list of contesting candidates, shall be amended accordingly.candidates, shall be amended accordingly.
185185
Preparation of list of contesting Preparation of list of contesting candidatescandidates
[Rule-21 read with 78 of Raj. M. (Election) Rules, 1994][Rule-21 read with 78 of Raj. M. (Election) Rules, 1994] Immediately after allotment of symbols, list Immediately after allotment of symbols, list
of contesting candidates shall be drawn in of contesting candidates shall be drawn in Form 6 in case of Member election and in Form 6 in case of Member election and in Form 6A in case of Chairperson election.Form 6A in case of Chairperson election.
List in Form 6 or Form 6A shall be prepared List in Form 6 or Form 6A shall be prepared in Hindi and English both. Names shall be in Hindi and English both. Names shall be classified into 2 categories - namely - classified into 2 categories - namely - (i) Candidates of recognised political party.(i) Candidates of recognised political party.(ii) Other candidates.(ii) Other candidates.
Names shall be arranged in the above order Names shall be arranged in the above order of categories.of categories.
186186
Names in each category shall be arranged Names in each category shall be arranged in Hindi alphabetical order.in Hindi alphabetical order.
Required particulars including address Required particulars including address should be filled up correctly.should be filled up correctly.
Give copy to each contesting candidate or Give copy to each contesting candidate or his election agent. his election agent.
Give also print of facsimile of symbols Give also print of facsimile of symbols allotted to each candidate out of specimen allotted to each candidate out of specimen prints supplied so that they may publicize prints supplied so that they may publicize them.them.
Even in case of uncontested election, list Even in case of uncontested election, list in Form 6 or Form 6A shall be prepared.in Form 6 or Form 6A shall be prepared.
.......Preparation of list of contesting candidates.......Preparation of list of contesting candidates
187187
Send copies of the list in Hindi (handwritten Send copies of the list in Hindi (handwritten and typed) to the concerned Govt. Press, and typed) to the concerned Govt. Press, DEO and SEC without any delay.DEO and SEC without any delay.
Ballot papers will be printed strictly as per Ballot papers will be printed strictly as per this list – However the headings of this list – However the headings of categories shall not appear on the ballot categories shall not appear on the ballot papers.papers.
Handwritten copy should be legible with bold Handwritten copy should be legible with bold letters keeping special care of letter letters keeping special care of letter e] Hk] e] Hk] d] Q] 'k] "k] l] c] od] Q] 'k] "k] l] c] o etc. This list duly singed etc. This list duly singed by R.O. should be given to the O.I.C. of by R.O. should be given to the O.I.C. of Ballot paper printing.Ballot paper printing.
If symbol has been revised subsequently If symbol has been revised subsequently under the directions of SEC, the list shall be under the directions of SEC, the list shall be suitably changed.suitably changed.
.......Preparation of list of contesting candidates.......Preparation of list of contesting candidates
188188
Publication of list in Form 6 or Form Publication of list in Form 6 or Form 6A6A
[Rule 21 read with 78of Raj. M. (Elec) Rules, 1994][Rule 21 read with 78of Raj. M. (Elec) Rules, 1994] List in Form 6 or Form 6A shall be affixed on List in Form 6 or Form 6A shall be affixed on
the notice board of R.O. even in the case of the notice board of R.O. even in the case of uncontested election.uncontested election.
A copy of the list shall be supplied to each A copy of the list shall be supplied to each contesting candidate or his election agent. contesting candidate or his election agent. (Not necessary in the case of uncontested (Not necessary in the case of uncontested election)election)
List of contesting candidates shall also be List of contesting candidates shall also be displayed out side the polling station through displayed out side the polling station through presiding officers on pre - poll day.presiding officers on pre - poll day.
189189
Identify cards to contesting Identify cards to contesting candidatescandidates
Issue photo identify cards to contesting Issue photo identify cards to contesting candidates. – Record be maintained.candidates. – Record be maintained.
Thick card board should be used for Thick card board should be used for identify cards.identify cards.
190190
Safe deposit of papers relating to Safe deposit of papers relating to nomination etc.nomination etc.
All election papers and proceeding relating All election papers and proceeding relating to nominations, scrutiny, withdrawals and to nominations, scrutiny, withdrawals and allotment of symbols should be put allotment of symbols should be put together, in a cover with description and together, in a cover with description and to be sealed with R.O's seal.to be sealed with R.O's seal.
After declaration of result, the sealed After declaration of result, the sealed cover should be sent to safe custody in cover should be sent to safe custody in district treasury.district treasury.
191191
Appointment of Election agentAppointment of Election agent
Rule of Raj. M. (Election) Rules, 1994, and Rule of Raj. M. (Election) Rules, 1994, and SEC's order dt. 16.8.2005SEC's order dt. 16.8.2005
Sitting Minister not to be appointed as Sitting Minister not to be appointed as Election Agent or Counting Agent or Election Agent or Counting Agent or Polling Agent. Polling Agent.
192192
BALLOT PAPERSBALLOT PAPERS
Design of ballot paperDesign of ballot paper[[Rule 34A read with 78 of Raj. M. (Election) Rules Rule 34A read with 78 of Raj. M. (Election) Rules
1994 and SEC's S.O. No. 53/09 dt.27.10.091994 and SEC's S.O. No. 53/09 dt.27.10.09]]
The names of candidates and other The names of candidates and other particulars in the ballot paper shall be particulars in the ballot paper shall be printed in Hindi, in Devnagri script.printed in Hindi, in Devnagri script.
No counter-foil. No counter-foil.
193193
The names of candidates shall be arranged in the The names of candidates shall be arranged in the same order under 2 categories in which they same order under 2 categories in which they appear in the list of contesting candidates. However appear in the list of contesting candidates. However the headings of two categories shall not be the headings of two categories shall not be appeared in the ballot papers.appeared in the ballot papers.
Ballot paper shall be prepared in the form and Ballot paper shall be prepared in the form and design as per direction of S.E.C issued on 27.10.09 design as per direction of S.E.C issued on 27.10.09 – Ballot paper will be in same dimensions as of – Ballot paper will be in same dimensions as of ballot unit. – Alignment as per candidates' panel.ballot unit. – Alignment as per candidates' panel.
Sample ballot paper is shown in Annexure of SEC's Sample ballot paper is shown in Annexure of SEC's instructions regarding printing of ballot papers.instructions regarding printing of ballot papers.
EVM ballot paper for Member election on White EVM ballot paper for Member election on White paper and for Chairperson election on Pink paper.paper and for Chairperson election on Pink paper.
.......Design of ballot paper.......Design of ballot paper
194194
Design of ballot papers forDesign of ballot papers for
tendered votestendered votes[Rule 44A r/w 78 of Raj. M. (Elec.) Rules, 1994 and [Rule 44A r/w 78 of Raj. M. (Elec.) Rules, 1994 and
SEC's S.O. No. 27/99 dt. 28.10.99]SEC's S.O. No. 27/99 dt. 28.10.99] Design of ballot paper for tendered votes Design of ballot paper for tendered votes
shall be in same design as prescribed for shall be in same design as prescribed for ballot papers to be used in ballot unit of ballot papers to be used in ballot unit of EVM, except that the "EVM, except that the "fufonRr eri=fufonRr eri=" shall " shall be stamped on its back. be stamped on its back.
Twenty ballot papers shall be given at a Twenty ballot papers shall be given at a polling station for the use as tendered polling station for the use as tendered ballot papers.ballot papers.
195195
Printing of Ballot PapersPrinting of Ballot Papers[SEC's instructions][SEC's instructions]
The detailed instructions are being sent by The detailed instructions are being sent by SEC. Soon after preparing the list of SEC. Soon after preparing the list of contesting candidates on the day contesting candidates on the day immediately after the last date of immediately after the last date of withdrawal of candidatures, the list should withdrawal of candidatures, the list should be furnished to the concerned govt. press be furnished to the concerned govt. press on the same day.on the same day.
A responsible officer should be appointed to A responsible officer should be appointed to look-after the printing of ballot papers.look-after the printing of ballot papers.
Arrangement of transport and security of Arrangement of transport and security of ballot papers be made properly.ballot papers be made properly.
196196
Officer in charge of ballot paper printing Officer in charge of ballot paper printing will at once leave for the place of printing will at once leave for the place of printing with the following documents:-with the following documents:-(i) Two typed copies of list of contesting (i) Two typed copies of list of contesting candidates, for member elections and candidates, for member elections and chairperson elections.chairperson elections.(ii) One hand written list of contesting (ii) One hand written list of contesting candidatecandidate(iii) Sample ballot paper(iii) Sample ballot paper(iv) One set of fascimiles of symbols.(iv) One set of fascimiles of symbols.(v) List showing number of ballot papers to (v) List showing number of ballot papers to be printed for each ward.be printed for each ward.
.........Printing of Ballot Papers.........Printing of Ballot Papers
197197
No. of ballot papers to be assessed for EVMs and No. of ballot papers to be assessed for EVMs and tendered votes (i) per ballot unit including tendered votes (i) per ballot unit including reserve, plus (ii) 20 per P.S. for tendered ballot reserve, plus (ii) 20 per P.S. for tendered ballot papers, plus (iii) 10% extra of (i) + (ii). papers, plus (iii) 10% extra of (i) + (ii).
Each bundle of ballot papers will have 20 ballot Each bundle of ballot papers will have 20 ballot papers. Ballot papers for member election will papers. Ballot papers for member election will have consecutive serial numbers, in a ward and have consecutive serial numbers, in a ward and for chairperson election will have consecutive for chairperson election will have consecutive serial numbers for whole municipality. Bundles serial numbers for whole municipality. Bundles shall not be stitched. shall not be stitched.
Printing of ballot papers should be completed Printing of ballot papers should be completed within three days from the allotment of symbols, within three days from the allotment of symbols, so that EVMs can be prepared well in time.so that EVMs can be prepared well in time.
Postal ballots for member election on white paper.Postal ballots for member election on white paper. Postal ballots for chairperson election on pink Postal ballots for chairperson election on pink
paper.paper.
.........Printing of Ballot Papers.........Printing of Ballot Papers
198198
Verification of ballot papersVerification of ballot papers
Ensure that names of all the Ensure that names of all the candidates and symbols have been candidates and symbols have been printed properly and correctly.printed properly and correctly.
Ensure also that no symbol other Ensure also that no symbol other than specified symbols.than specified symbols.
Sr. No. on the ballot paper have Sr. No. on the ballot paper have consecutive numbers in the ward. consecutive numbers in the ward.
Sr. No. on the postal ballot paper and Sr. No. on the postal ballot paper and its counterfoil should be same.its counterfoil should be same.
199199
No discrepancy in the numbers of ballot No discrepancy in the numbers of ballot papers dispatched by the press and papers dispatched by the press and received by R.O.received by R.O.
In case any serial number is found missing In case any serial number is found missing at the time of delivery of ballot papers to at the time of delivery of ballot papers to presiding officer, it may be written on the presiding officer, it may be written on the packet as missing and be shown in the packet as missing and be shown in the Register. A notice may also be published on Register. A notice may also be published on the notice board of R.O.the notice board of R.O.
In case of repetition of same number on two In case of repetition of same number on two ballot papers one be removed & cancelled ballot papers one be removed & cancelled and kept in the custody of Returning Officer and kept in the custody of Returning Officer without replacement.without replacement.
Ballot papers should be kept in safe Ballot papers should be kept in safe custody.custody.
........Verification of ballot papers........Verification of ballot papers
200200
Distribution to Presiding OfficersDistribution to Presiding Officers
Distribute ballot papers to the presiding officers Distribute ballot papers to the presiding officers on their departure to polling station. Presiding on their departure to polling station. Presiding officers must proceed straight from distributing officers must proceed straight from distributing centre to polling station.centre to polling station.
Defective ballot papers must be removed from Defective ballot papers must be removed from bundles before issuing to presiding officers.bundles before issuing to presiding officers.
For each polling stations allot twenty ballot For each polling stations allot twenty ballot papers for tendered votes at a PS. papers for tendered votes at a PS.
For convenience, Form 16A, 16B, 16C and 16D; For convenience, Form 16A, 16B, 16C and 16D; (i.e. declaration by elector, envelops and (i.e. declaration by elector, envelops and instructions) have been printed on white paper instructions) have been printed on white paper for member election and on pink paper for for member election and on pink paper for chairperson election.chairperson election.
201201
Authorization of ballot papersAuthorization of ballot papers
Before issue of ballot papers to presiding Before issue of ballot papers to presiding officer, form of authorization of ballot officer, form of authorization of ballot papers be filled up correctly. papers be filled up correctly.
202202
Safe custody of undistributed ballot Safe custody of undistributed ballot paperspapers
[SEC's instructions vide Rule 75A (a) r/w 78 of Raj. M. [SEC's instructions vide Rule 75A (a) r/w 78 of Raj. M. (Elec.) Rules, 1994 and S.O. No. 30/99 vide dt. (Elec.) Rules, 1994 and S.O. No. 30/99 vide dt.
9.11.99 and No.3150 dt. 6.11.99] 9.11.99 and No.3150 dt. 6.11.99] After the issue of ballot papers to presiding After the issue of ballot papers to presiding
officers, surplus undistributed ballot papers officers, surplus undistributed ballot papers should be kept in safe custody under the should be kept in safe custody under the charge of a responsible officer nominated charge of a responsible officer nominated by R.O. by R.O.
Such surplus ballot papers may also be used Such surplus ballot papers may also be used for fresh or adjourned poll, if necessary . for fresh or adjourned poll, if necessary .
203203
After completion of the election such After completion of the election such surplus ballot papers should be kept in surplus ballot papers should be kept in custody of DEO, till 6 months thereafter be custody of DEO, till 6 months thereafter be disposed off.disposed off.
For fresh poll if necessary another set of For fresh poll if necessary another set of ballot papers with the next serial number ballot papers with the next serial number in continuation for the ward should be in continuation for the ward should be printed. printed.
......Safe custody of undistributed ballot papers......Safe custody of undistributed ballot papers
204204
POSTAL BALLOT PAPERPOSTAL BALLOT PAPERDesign of postal ballot papers and Design of postal ballot papers and
printing thereofprinting thereof[Rule 46A (4) r/w 78 of Raj. M. (Elec) Rules, 1994 and SEC's [Rule 46A (4) r/w 78 of Raj. M. (Elec) Rules, 1994 and SEC's
S.O. No. 34/99 issued on dt. 9.11.99 read with S.O. No. S.O. No. 34/99 issued on dt. 9.11.99 read with S.O. No. 51/09 dt. 27.10.09] 51/09 dt. 27.10.09]
Every postal ballot paper shall have counterfoil Every postal ballot paper shall have counterfoil attached to it at the top.attached to it at the top.
SEC's directions are that the design of postal SEC's directions are that the design of postal ballot paper will be same as used for ordinary ballot paper will be same as used for ordinary ballot papers u/r 34(1), however "ballot papers u/r 34(1), however "Mkd eri=Mkd eri=" shall " shall be stamped on the back of ballot paper and its be stamped on the back of ballot paper and its counterfoil counterfoil
Postal ballot for member election on white paper Postal ballot for member election on white paper and for chairperson election on pink paper.and for chairperson election on pink paper.
205205
Width of postal paper shall be 4".Width of postal paper shall be 4". Single column – upto 9 candidates.Single column – upto 9 candidates. The names of candidates shall be arranged in The names of candidates shall be arranged in
the same order under 2 categories in which the same order under 2 categories in which they appear in the list of contesting they appear in the list of contesting candidates. Headings of categories should not candidates. Headings of categories should not appear in the ballot papers.appear in the ballot papers.
Symbols will also be printed. Party affiliation, Symbols will also be printed. Party affiliation, shall not be printed.shall not be printed.
Ensure that serial No. of ballot paper and its Ensure that serial No. of ballot paper and its counterfoil are identical.counterfoil are identical.
The names and other particulars in the ballot The names and other particulars in the ballot papers shall be printed in Hindi in Devangari papers shall be printed in Hindi in Devangari script.script.
......Design of postal ballot papers and printing thereof......Design of postal ballot papers and printing thereof
206206
Voters entitled for postal ballot Voters entitled for postal ballot paperpaper
[Sec.25(5) of Raj. M. Act, 2009 and Rule 46A (4) r/w [Sec.25(5) of Raj. M. Act, 2009 and Rule 46A (4) r/w 78 Raj. M. (Elec) Rules, 1994 and SEC's order 78 Raj. M. (Elec) Rules, 1994 and SEC's order
No. 262 dt. 1.10.1994]No. 262 dt. 1.10.1994]
Followings are entitled for vote by Followings are entitled for vote by post:-post:-
Electors under preventive detention.Electors under preventive detention. Voters on election duty. Voters on election duty.
207207
Intimation by voters on election Intimation by voters on election duty-as to vote by postduty-as to vote by post
[Rule 46A (4) r/w 78 of Raj. M. (Elec) Rules, 1994][Rule 46A (4) r/w 78 of Raj. M. (Elec) Rules, 1994] An elector on election duty wishes to vote by An elector on election duty wishes to vote by
post, shall send an application in Form-15A post, shall send an application in Form-15A alongwith copy of appointment letter to the alongwith copy of appointment letter to the R.O. so as to reach him within time R.O. so as to reach him within time prescribed.prescribed.
Presiding Officer, Polling Officer, or any other Presiding Officer, Polling Officer, or any other person on election duty who is an elector in person on election duty who is an elector in any other ward or municipality and by reason any other ward or municipality and by reason of his election duty, he is not able to vote at a of his election duty, he is not able to vote at a polling station whereat he is registered as polling station whereat he is registered as voter, may apply for postal ballot paper. voter, may apply for postal ballot paper. However, staff should not be deployed for However, staff should not be deployed for polling duty, in a municipal board, where he polling duty, in a municipal board, where he is registered as voter.is registered as voter.
208208
Intimation regarding electors Intimation regarding electors under preventive detentionunder preventive detention
[Sec.25(5) of Raj. M. Act., 2009 and SEC's order [Sec.25(5) of Raj. M. Act., 2009 and SEC's order No.262 dated 1.10.94]No.262 dated 1.10.94]
Such electors may himself send to R.O. a Such electors may himself send to R.O. a notice of his intention to vote by post notice of his intention to vote by post specifying name, address, electoral roll specifying name, address, electoral roll number and place of detention.number and place of detention.
The postal ballot paper for voters under The postal ballot paper for voters under preventive detention will be of same preventive detention will be of same design as used for voters on election duty design as used for voters on election duty but "but "Mkd eri=Mkd eri=" shall be stamped on the " shall be stamped on the back of ballot paper and its counterfoil.back of ballot paper and its counterfoil.
209209
After issuing postal ballot paper, appropriate After issuing postal ballot paper, appropriate entry like "P.B." shall be made in the marked entry like "P.B." shall be made in the marked copy of electoral rolls. However ballot paper copy of electoral rolls. However ballot paper No. shall not be written in the marked copy No. shall not be written in the marked copy of electoral rolls.of electoral rolls.
Counterfoils of such postal ballot papers shall Counterfoils of such postal ballot papers shall be placed in a packet which may be sealed be placed in a packet which may be sealed by the R.O. Particulars shall be written on by the R.O. Particulars shall be written on the packet.the packet.
Before sending postal ballot paper to such Before sending postal ballot paper to such person, it is to be ensured that his name is person, it is to be ensured that his name is entered in the electoral roll and he is held in entered in the electoral roll and he is held in preventive detention. preventive detention.
......Intimation regarding electors under preventive detention......Intimation regarding electors under preventive detention
210210
Issue of postal ballot papers to voters Issue of postal ballot papers to voters under preventive detentionunder preventive detention[SEC's Circular No.262 dated 1.10.94][SEC's Circular No.262 dated 1.10.94]
Postal ballot papers shall be send to electors Postal ballot papers shall be send to electors under preventive detention together with:-under preventive detention together with:-
a)a) A declaration by the electorA declaration by the elector
b)b) A cover A cover dd (containing postal ballot paper) (containing postal ballot paper)
c)c) A large cover A large cover [k[k addressed to the R.O. addressed to the R.O.
d)d) Instructions for the guidance of the elector.Instructions for the guidance of the elector. The above four documents are also in different The above four documents are also in different
colors, i.e. on white paper for member election colors, i.e. on white paper for member election and on pink paper for chairperson election.and on pink paper for chairperson election.
211211
All the above documents at (a), (b), (c) and All the above documents at (a), (b), (c) and (d) shall be placed inside a larger cover. (d) shall be placed inside a larger cover. This cover should be properly addressed This cover should be properly addressed and postage delivered to the concerned.and postage delivered to the concerned.
Fill up correctly in Form of declaration by Fill up correctly in Form of declaration by elector and Cover "elector and Cover "dd" the serial number of " the serial number of connected postal ballot paper.connected postal ballot paper.
Fill up the hour and date of Fill up the hour and date of commencement of counting in the Form of commencement of counting in the Form of instruction for guidance of the elector.instruction for guidance of the elector.
Letter "W" be noted boldly on the cover Letter "W" be noted boldly on the cover ““[k[k" in the case of each women voter." in the case of each women voter.
.....Issue of postal ballot papers to voters under preventive detention.....Issue of postal ballot papers to voters under preventive detention
212212
Issue of postal ballot papers to Issue of postal ballot papers to voters on election dutyvoters on election duty
[Rule 46A r/w 78 of Raj. M. (Elec) Rules, 1994 and SEC's [Rule 46A r/w 78 of Raj. M. (Elec) Rules, 1994 and SEC's S.O. No. 34/99 dt. 9.11.99]S.O. No. 34/99 dt. 9.11.99]
Postal ballot papers shall be send by post, or Postal ballot papers shall be send by post, or in person to voters on election duty (on in person to voters on election duty (on application in Form 15A) together with –application in Form 15A) together with –
(a) A declaration in Form – 16-A.(a) A declaration in Form – 16-A.
(b) A cover "(b) A cover "dd" (containing postal ballot " (containing postal ballot paper)paper)
(c) A larger cover “(c) A larger cover “[k[k" addressed to the R.O." addressed to the R.O.
(d) Instructions for the guidance of the (d) Instructions for the guidance of the elector.elector.
213213
All the above documents at (a), (b), (c) & (d) All the above documents at (a), (b), (c) & (d) (in different color as aforesaid) shall be (in different color as aforesaid) shall be placed inside a larger cover. This cover placed inside a larger cover. This cover should be properly addressed and postage should be properly addressed and postage stamp shall be affixed if not given stamp shall be affixed if not given personally.personally.
Postal ballot paper alongwith Form 16-A, 16-Postal ballot paper alongwith Form 16-A, 16-D and covers in Form 16-B and 16-C can be D and covers in Form 16-B and 16-C can be delivered personally to an elector on delivered personally to an elector on election duty-in place of sending by post.election duty-in place of sending by post.
......Issue of postal ballot papers to voters on election duty......Issue of postal ballot papers to voters on election duty
214214
Efforts should be made to issue postal ballot Efforts should be made to issue postal ballot papers alongwith Form 16A, 16B, 16C and papers alongwith Form 16A, 16B, 16C and 16D to every elector on election duty who 16D to every elector on election duty who makes an application in Form 15A for the makes an application in Form 15A for the purpose, as expediously as possible.purpose, as expediously as possible.
Fill up correctly in Form 16-B the serial Fill up correctly in Form 16-B the serial number of connected postal ballot paper.number of connected postal ballot paper.
Fill up the hour and date in appropriate Fill up the hour and date in appropriate place in Form 16-D.place in Form 16-D.
Letter "W" be noted boldly on the cover in Letter "W" be noted boldly on the cover in Form 16-C in the case of each women voter. Form 16-C in the case of each women voter. It will help in calculation of votes polled by It will help in calculation of votes polled by female voters.female voters.
......Issue of postal ballot papers to voters on election duty......Issue of postal ballot papers to voters on election duty
215215
Issue of E.D.C. and Election Duty Issue of E.D.C. and Election Duty Staff ballot paperStaff ballot paper
[Rule 46 r/w 78 of Raj. M. (Elec.) Rules, 1994 and [Rule 46 r/w 78 of Raj. M. (Elec.) Rules, 1994 and Margdarshika] Margdarshika]
"Election duty certificates" in form 16 may "Election duty certificates" in form 16 may be given, if become necessary to Presiding be given, if become necessary to Presiding Officers, Polling Officers and any other Officers, Polling Officers and any other person on election duty.person on election duty.
"EDC" if required in exception cases, may "EDC" if required in exception cases, may be issued on application in Form 15 only.be issued on application in Form 15 only.
"EDC" holders shall not to be issued postal "EDC" holders shall not to be issued postal ballot papers with other documents.ballot papers with other documents.
Appropriate entry in the counterfoil shall be Appropriate entry in the counterfoil shall be made by R.O. at the time of issue of ballot made by R.O. at the time of issue of ballot paper.paper.
216216
Record of postal ballot papers and Record of postal ballot papers and E.D.Cs.E.D.Cs.
[Rule 46A r/w 78 of Raj. M.(Elec) Rules, 1994 and [Rule 46A r/w 78 of Raj. M.(Elec) Rules, 1994 and SEC's letter No.262 dt. 1.10.94]SEC's letter No.262 dt. 1.10.94]
In the marked copy of electoral roll In the marked copy of electoral roll "E.D.C." or "P.B.", as the case may be, "E.D.C." or "P.B.", as the case may be, shall be marked against the name of such shall be marked against the name of such elector.elector.
The counterfoils of the postal ballot papers The counterfoils of the postal ballot papers issued, should be sealed in a separate issued, should be sealed in a separate packet and kept in the safe custody.packet and kept in the safe custody.
217217
After marking "P.B. or "E.D.C.", in all After marking "P.B. or "E.D.C.", in all cases, marked copy of electoral roll may cases, marked copy of electoral roll may be sealed and it will be supplied to the be sealed and it will be supplied to the concerned Presiding Officer for the use at concerned Presiding Officer for the use at polling station.polling station.
Serial number of postal ballot papers shall Serial number of postal ballot papers shall not be mentioned in the marked copy of not be mentioned in the marked copy of electoral roll.electoral roll.
.......Record of postal ballot papers and E.D.Cs........Record of postal ballot papers and E.D.Cs.
218218
Return of postal ballot papersReturn of postal ballot papers[SEC's Order No. 262 dt. 1.10.94][SEC's Order No. 262 dt. 1.10.94]
Maintain separate register for member Maintain separate register for member election and for chairperson election in election and for chairperson election in which all the postal ballot paper received which all the postal ballot paper received should be entered. The entries in this should be entered. The entries in this register should be made from day to day register should be made from day to day and be countersigned by R.O. on each day.and be countersigned by R.O. on each day.
Postal ballot papers should be returned at Postal ballot papers should be returned at the latest by the hour fixed for the latest by the hour fixed for commencement of counting of votes. These commencement of counting of votes. These ballot papers shall be treated as returned in ballot papers shall be treated as returned in time.time.
219219
Postal ballot papers received late, i.e. after Postal ballot papers received late, i.e. after the expiry of time fixed for commencement the expiry of time fixed for commencement of counting of vote, cannot be counted and of counting of vote, cannot be counted and must be rejected, however such rejected must be rejected, however such rejected postal ballot papers need not to be included postal ballot papers need not to be included in the total number of rejected votes in in the total number of rejected votes in Result Sheet in Form 21 in member election Result Sheet in Form 21 in member election and in Form 21A in Chairperson election.and in Form 21A in Chairperson election.
Co-ordination with P & T Deptt. regarding Co-ordination with P & T Deptt. regarding delivery of postal ballot papers, be made.delivery of postal ballot papers, be made.
.......Return of postal ballot papers.......Return of postal ballot papers
220220
To facilitate speady return of postal ballot To facilitate speady return of postal ballot papers a special box with secure locks, should papers a special box with secure locks, should be kept in the office of R.O., and after close of be kept in the office of R.O., and after close of poll at collecting centres also so that persons poll at collecting centres also so that persons on election duty who have received postal on election duty who have received postal ballot papers may come and drop in that box ballot papers may come and drop in that box their marked ballot papers in the sealed their marked ballot papers in the sealed covers.covers.
Every day a designated officer should take all Every day a designated officer should take all the contents of the box, make necessary the contents of the box, make necessary entries in the Register maintained for the entries in the Register maintained for the purpose. Keep the register and the sealed purpose. Keep the register and the sealed covers of postal ballot papers under proper covers of postal ballot papers under proper lock and key.lock and key.
Person deployed on election duty be educated Person deployed on election duty be educated properly about special voting facilities to them.properly about special voting facilities to them.
.......Return of postal ballot papers.......Return of postal ballot papers
221221
MODEL CODE OF MODEL CODE OF CONDUCTCONDUCT
Gist of Code of ConductGist of Code of Conduct[ Model Code of Conduct and Provisions relating to corrupt [ Model Code of Conduct and Provisions relating to corrupt practices and electoral offences. [u/s-28 of Raj. M. Act, 2009 practices and electoral offences. [u/s-28 of Raj. M. Act, 2009 read with Sec. 125, 126, 127, 127-A, 128, 129, 130, 131, read with Sec. 125, 126, 127, 127-A, 128, 129, 130, 131, 132, 132-A, 133, 134, 134-A, 135, 135-A, 135-B, 135-C & 132, 132-A, 133, 134, 134-A, 135, 135-A, 135-B, 135-C & 136 of R.P. Act, 1951; Sec. 29 of Raj. M Act, 2009; Sec. 153-136 of R.P. Act, 1951; Sec. 29 of Raj. M Act, 2009; Sec. 153-A, 153-B, 171-A, 171-B, 171-C, 171-D, 171-E, 171-F, 171-G A, 153-B, 171-A, 171-B, 171-C, 171-D, 171-E, 171-F, 171-G and 505 of I.P.C.] and Art. 243ZA of the Constitution ]and 505 of I.P.C.] and Art. 243ZA of the Constitution ]
The gist of the Provisions of the Model The gist of the Provisions of the Model Code of Conduct and legal provisions Code of Conduct and legal provisions relating to currupt practices and electoral relating to currupt practices and electoral offences is as below:-offences is as below:-
222222
(i) (i) No activity which may create mutual No activity which may create mutual hatred or cause tensions between casts, hatred or cause tensions between casts, communities etc.communities etc.
(ii) (ii) The candidates to refrain from criticism of The candidates to refrain from criticism of private life of opponents.private life of opponents.
(iii)(iii) No appeal to caste /communal feelings No appeal to caste /communal feelings from places of worship.from places of worship.
(iv)(iv) All parties shall avoid all activities which All parties shall avoid all activities which are corrupt practices.are corrupt practices.
(v) Organising demonstrations, picketing (v) Organising demonstrations, picketing before houses of individuals shall not be before houses of individuals shall not be resorted.resorted.
(vi) (vi) No pasting of posters, creeting flag staffs/ No pasting of posters, creeting flag staffs/ banners without owner's permission.banners without owner's permission.
223223
(vii) (vii) No creation of disturbances of public No creation of disturbances of public meeting of other political meeting of other political parties/candidates.parties/candidates.
(viii) No use of loudspeakers, vehicles at fixed (viii) No use of loudspeakers, vehicles at fixed places beyond time limit and without places beyond time limit and without permission.permission.
(ix) (ix) Party in power cannot use its official Party in power cannot use its official position such as combining of Minister's position such as combining of Minister's official visit with electioneeringofficial visit with electioneering
(x) (x) No use of official machinery/vehicle, public No use of official machinery/vehicle, public places, rest houses etc. for electioneering.places, rest houses etc. for electioneering.
(xi) No sanction of grants and payments out of (xi) No sanction of grants and payments out of discretionary funds, laying foundation discretionary funds, laying foundation stones.stones.
224224
(xii) (xii) No promises of constructing roads etc., No promises of constructing roads etc., make adhoc appointment in make adhoc appointment in Government /Public Undertakings.Government /Public Undertakings.
(xiii) Ministers of Central/State Govt. shall (xiii) Ministers of Central/State Govt. shall not enter any polling/counting stations not enter any polling/counting stations except as a candidate. except as a candidate.
(xiv) No cause is given for any complaint (xiv) No cause is given for any complaint that party in power has used its official that party in power has used its official position for the purpose of its election position for the purpose of its election campaign.campaign.
225225
Publicity regd. CodePublicity regd. Code
Provisions of Model Code of Conduct and Provisions of Model Code of Conduct and Provisions relating to corrupt practices and Provisions relating to corrupt practices and electoral offences laid down in R.P. Act, electoral offences laid down in R.P. Act, 1951, Raj. M. Act, 2009 and I.P.C. should 1951, Raj. M. Act, 2009 and I.P.C. should be explained in the meetings of standing be explained in the meetings of standing committees and with the candidates.committees and with the candidates.
Wide publicity may also be given, by Wide publicity may also be given, by means of Press Notes, cinema slides, etc.means of Press Notes, cinema slides, etc.
226226
Clarification regd. the Code of Clarification regd. the Code of ConductConduct
It is not the intention that It is not the intention that development activities or development activities or implementation of welfare measures implementation of welfare measures should come to a standstill.should come to a standstill.
Defacement of Public PlacesDefacement of Public Places [Raj, Defacement of Property (Prevention) Act, 2006 and SEC's [Raj, Defacement of Property (Prevention) Act, 2006 and SEC's
order u/s 32A of Raj. M. Act, 1959 vide No. 7923 dt. 25.7.2000 order u/s 32A of Raj. M. Act, 1959 vide No. 7923 dt. 25.7.2000 SEC’s order dt. 23.10.09 u/s 23 of Raj. M. Act, 2009] SEC’s order dt. 23.10.09 u/s 23 of Raj. M. Act, 2009]
No defacement in any form (wall writing, No defacement in any form (wall writing, banners, posters, flags, hoardings etc.,) be banners, posters, flags, hoardings etc.,) be permitted on Government premises.permitted on Government premises.
227227
Cut-outs, and hoardings on public or private Cut-outs, and hoardings on public or private places are totally prohibited.places are totally prohibited.
Posters and banners, only, in any public place Posters and banners, only, in any public place specifically identified for such purposes be specifically identified for such purposes be allowed strictly as per local bye- laws – Equal allowed strictly as per local bye- laws – Equal opportunity to candidates/political parties.opportunity to candidates/political parties.
If specially earmarked places are already let If specially earmarked places are already let out to any agency, the DEO through out to any agency, the DEO through municipal authorities should ensure equitable municipal authorities should ensure equitable opportunity to candidates/political parties.opportunity to candidates/political parties.
Educational Institutions not to be used for Educational Institutions not to be used for electioneering / rallies.electioneering / rallies.
228228
Defacement of Private PlacesDefacement of Private Places [Raj, Defacement of Property (Prevention) Act, 2006 and SEC's [Raj, Defacement of Property (Prevention) Act, 2006 and SEC's
order u/s 32A of Raj. M. Act, 1959 vide No. 7923 dt. 25.7.2000 order u/s 32A of Raj. M. Act, 1959 vide No. 7923 dt. 25.7.2000
and SEC’s order dt. 23.10.2009 u/s 23 of Raj. M. Act, 2009]and SEC’s order dt. 23.10.2009 u/s 23 of Raj. M. Act, 2009]
Not to be permitted on private places, if the Not to be permitted on private places, if the by-law of a municipality do not permit even by-law of a municipality do not permit even with consent of the owner.with consent of the owner.
Where bye-law of a municipality has express Where bye-law of a municipality has express provisions permitting posters and banners, provisions permitting posters and banners, on private premises the written permission of on private premises the written permission of the owner is must – Expenditure to be the owner is must – Expenditure to be accounted and shown in the accounted and shown in the statement/prescribed by SEC.statement/prescribed by SEC.
229229
Maximum expenditure which can be Maximum expenditure which can be incurred upon posters and banners by a incurred upon posters and banners by a candidate :candidate :
In Ward Member election-In Ward Member election-
(a) in Municipal Corporation Rs. 20,000;(a) in Municipal Corporation Rs. 20,000;
(b) in a Municipal Council Rs. 15,000 and (b) in a Municipal Council Rs. 15,000 and
(c) in a Municipal Board Rs. 10,000/-. (c) in a Municipal Board Rs. 10,000/-.
In Chairperson election-In Chairperson election-
(a) in Municipal Corporation Rs. 2 lacs;(a) in Municipal Corporation Rs. 2 lacs;
(b) in a Municipal Council Rs. 1 lac and (b) in a Municipal Council Rs. 1 lac and
(c) in a Municipal Board Rs. 50,000/-.(c) in a Municipal Board Rs. 50,000/-.
230230
Other issues regarding defacementOther issues regarding defacement
[Raj, Defacement of Property (Prevention) Act, 2006 and sec. [Raj, Defacement of Property (Prevention) Act, 2006 and sec. 23 of Raj. M. Act, 2009]23 of Raj. M. Act, 2009]
[M.V. Act, 1988 and Sec. 171-H of IPC and Sec. 23 of Raj. M. [M.V. Act, 1988 and Sec. 171-H of IPC and Sec. 23 of Raj. M. Act, 2009 r/w SEC's notifi. No. 7923 dt. 25.7.2000 and dt. Act, 2009 r/w SEC's notifi. No. 7923 dt. 25.7.2000 and dt.
23.10.2009]23.10.2009]
In case of violation of legal provisions In case of violation of legal provisions relating to prevention of defacement of relating to prevention of defacement of property or restrictions imposed by the SEC property or restrictions imposed by the SEC penal action to be taken.penal action to be taken.
231231
Displaying of flags and stickers on private Displaying of flags and stickers on private vehicles – If it aims to solicit vote for a vehicles – If it aims to solicit vote for a candidate, then provision of S. 171-H IPC candidate, then provision of S. 171-H IPC would be attracted.would be attracted.
No truck, bus, minibus, or metador can be No truck, bus, minibus, or metador can be used for electioneering (See SEC's notfn.)used for electioneering (See SEC's notfn.)
No poster/flag/campaign material be No poster/flag/campaign material be displayed on commercial vehicles, except displayed on commercial vehicles, except in case of vehicles permitted for in case of vehicles permitted for electioneering (Action u/s 171-H of IPC and electioneering (Action u/s 171-H of IPC and Sec. 23 of Raj. M. Act, 2009)Sec. 23 of Raj. M. Act, 2009)
External modification / fittings including External modification / fittings including loudspeakers, in contravention of M.V. Act, loudspeakers, in contravention of M.V. Act, not to be allowed on vehicles.not to be allowed on vehicles.
On display of posters and banners, see On display of posters and banners, see that compliance of provisions of Sec. 127A that compliance of provisions of Sec. 127A of R.P. Act, 1951 has been made.of R.P. Act, 1951 has been made.
232232
Liqor – Sale ofLiqor – Sale of [Item No. 7 of Part 1 of the Model Code of Conduct and [Item No. 7 of Part 1 of the Model Code of Conduct and
Sec.135-C]Sec.135-C]
Liquor not to be purchased, given or Liquor not to be purchased, given or distributed by any candidate or his worker distributed by any candidate or his worker during the period of 48 hours ending with during the period of 48 hours ending with the hours fixed for close of poll. the hours fixed for close of poll.
Restrictions imposed by State Govt. shall Restrictions imposed by State Govt. shall also be followed.also be followed.
233233
Loudspeakers-use ofLoudspeakers-use of[Sec. 23 of Raj. M. Act, 2009, r/w SEC's Notifi. [Sec. 23 of Raj. M. Act, 2009, r/w SEC's Notifi.
dt. 25.7.2000 and dt. 23.10.2009]dt. 25.7.2000 and dt. 23.10.2009]Loudspeakers on vehicles or for Loudspeakers on vehicles or for
meetings can be used between 6.00 AM meetings can be used between 6.00 AM and 10.00 PM onlyand 10.00 PM only
Permission is must for use of Permission is must for use of loudspeakers between stipulated time.loudspeakers between stipulated time.
During 48 hours ending with close of During 48 hours ending with close of poll, use of loudspeakers are totally poll, use of loudspeakers are totally banned.banned.
234234
In the case of loudspeaker on vehicles, In the case of loudspeaker on vehicles, permit issued by Govt. authority, shall permit issued by Govt. authority, shall indicate registration No. / identification No. indicate registration No. / identification No. of vehicle.of vehicle.
Vehicles used without written permission is Vehicles used without written permission is liable to be confiscated with all equipments.liable to be confiscated with all equipments.
Details of permit regarding loudspeakers on Details of permit regarding loudspeakers on vehicles or at a fixed place, may be vehicles or at a fixed place, may be intimated to RO/local police authorities.intimated to RO/local police authorities.
235235
Ban on transfersBan on transfers
[Item No. (8) of Part (VII) of the Model Code of [Item No. (8) of Part (VII) of the Model Code of Conduct and SEC's order dated 23.10.2009]Conduct and SEC's order dated 23.10.2009]
Ban on transfers of election related Ban on transfers of election related officers and other officers after the officers and other officers after the announcement of programme and during announcement of programme and during the process of elections.the process of elections.
236236
Restrictions to parties in powerRestrictions to parties in power[Item No. (6) of Part (VII) of the Model Code of [Item No. (6) of Part (VII) of the Model Code of
Conduct]Conduct]
Ministers and any authority shall not :-Ministers and any authority shall not :-(a) (a) announce any financial grants in any form announce any financial grants in any form
or promises , or or promises , or (b) (b) lay foundation stones etc. of Projects, or lay foundation stones etc. of Projects, or
Schemes of any kind, orSchemes of any kind, or(c) make any promise of construction of roads, (c) make any promise of construction of roads,
provision of drinking water facilities etc. , provision of drinking water facilities etc. , oror
(d) (d) make any adhoc appointment in make any adhoc appointment in Govt./public undertakings., which may Govt./public undertakings., which may have the effect of influencing the voters in have the effect of influencing the voters in favour of the party in power.favour of the party in power.
237237
Restrictions on discretionary grants Restrictions on discretionary grants etc.etc.
[Item No. (5) of Part (VII) of the Model Code of Conduct] [Item No. (5) of Part (VII) of the Model Code of Conduct] Release of funds or extension of facilities Release of funds or extension of facilities
under discretionary grants or quota under under discretionary grants or quota under any scheme for Ministers and MPs/MLAs any scheme for Ministers and MPs/MLAs should be suspended.should be suspended.
Restrictions on use of vehicles, Restrictions on use of vehicles, during election periodduring election period
[SEC's Msg No. 2289 dt. 23.8.95 and letter dated 12.11.99 and [SEC's Msg No. 2289 dt. 23.8.95 and letter dated 12.11.99 and 23.10.2009]23.10.2009]
Motor cycles, scooters including cars/jeeps Motor cycles, scooters including cars/jeeps being used for electioneering purposes, shall being used for electioneering purposes, shall not be allowed to move in bigger convoys. All not be allowed to move in bigger convoys. All bigger convoys shall be broken up.bigger convoys shall be broken up.
238238
No convoy during the period of 48 hours No convoy during the period of 48 hours ending with close of poll.ending with close of poll.
The convoy shall not in any case exceed 3 The convoy shall not in any case exceed 3 vehicles of any person plus the security vehicles of any person plus the security vehicles allowed.vehicles allowed.
Use of Buses, Trucks, Mini Bus, Matadors Use of Buses, Trucks, Mini Bus, Matadors are prohibited for electioneering. are prohibited for electioneering.
Only Jeep, Car, Three wheelers, Tangas Only Jeep, Car, Three wheelers, Tangas and Cattle Cart can be used in and Cattle Cart can be used in electioneering.electioneering.
239239
For Member election-For Member election-i.i. In Municipal Corporation maximum two vehicles In Municipal Corporation maximum two vehicles
and in Municipal Council or Municipal Board, only and in Municipal Council or Municipal Board, only one vehicle is allowed to a candidate for one vehicle is allowed to a candidate for electioneering.electioneering.
ii.ii. Prior intimation with detail before 24 hours is Prior intimation with detail before 24 hours is must for a candidate, before use of vehicle.must for a candidate, before use of vehicle.
For Chairperson election-For Chairperson election-i.i. No vehicle can be used without prior written No vehicle can be used without prior written
permission of R.O.permission of R.O.ii.ii. Permit will be displayed in windscreen of vehicle.Permit will be displayed in windscreen of vehicle.iii.iii. Within 3 days of result, details will be given to Within 3 days of result, details will be given to
R.O.R.O.
240240
Vehicle plying in contravention of Vehicle plying in contravention of provisions of Sec. 123(5) r/w 133 of provisions of Sec. 123(5) r/w 133 of R.P. Act, 1951 should be confiscated R.P. Act, 1951 should be confiscated and permission, if given by RO, and permission, if given by RO, should be cancelled.should be cancelled.
241241
Visits of MinistersVisits of Ministers[Item No. 1 of Part (VII) of Model Code of Conduct [Item No. 1 of Part (VII) of Model Code of Conduct
and letter dated 23.10.2009]and letter dated 23.10.2009]
No Minister shall combine an official visit No Minister shall combine an official visit with electioneering.with electioneering.
No Minister shall summon any election No Minister shall summon any election related officers to a place/office/guest related officers to a place/office/guest house outside the municipality for any house outside the municipality for any official discussions.official discussions.
Official vehicle should not be used for Official vehicle should not be used for electioneering.electioneering.
242242
Conduct of Govt. servantsConduct of Govt. servants[Sec 129, 134 and 134 A of R.P. Act, 1951 and Civil [Sec 129, 134 and 134 A of R.P. Act, 1951 and Civil
Services (Conduct) Rules]Services (Conduct) Rules] Govt. Officers should not be present in Govt. Officers should not be present in
person during any election meeting except person during any election meeting except those who may have to be present to the those who may have to be present to the extent necessary for maintaining Law and extent necessary for maintaining Law and Order and making necessary security Order and making necessary security arrangements.arrangements.
No Govt. servant can be associated with No Govt. servant can be associated with any political party or can take part in any any political party or can take part in any political activity.political activity.
No GovtNo Govt. . servant can act as Election servant can act as Election Agent, Polling Agent or Counting Agent.Agent, Polling Agent or Counting Agent.
243243
Conduct of Govt. servants to be watched and Conduct of Govt. servants to be watched and appropriate action be taken.appropriate action be taken.
A person found in breach of official duty in A person found in breach of official duty in connection with elections shall be prosecuted.connection with elections shall be prosecuted.
Use of Rest Houses, Dak Bungalows Use of Rest Houses, Dak Bungalows etc.etc.
[Item VII of Model Code and letter dated 23.10.2009][Item VII of Model Code and letter dated 23.10.2009] Accommodation should be allotted on a fair Accommodation should be allotted on a fair
and equitable manner.and equitable manner. Use of Govt. rest houses, circuit houses etc. Use of Govt. rest houses, circuit houses etc.
should not be allowed for election related should not be allowed for election related meetings.meetings.
244244
DESPATCH ARRANGEMENTS DESPATCH ARRANGEMENTS OF POLLING PARTIESOF POLLING PARTIESGeneral arrangementsGeneral arrangements
Make arrangement for :-Make arrangement for :- (i)(i) Displaying No. and Name of PSsDisplaying No. and Name of PSs(ii)(ii) Checking attendance of polling Checking attendance of polling
parties+zonal magistrates.parties+zonal magistrates.(iii)(iii) Introducing all the members of a Introducing all the members of a
polling party.polling party.(iv)(iv) Wherever required, replacement of Wherever required, replacement of
absentee.absentee.(v)(v) Ensuring that polling material has been Ensuring that polling material has been
received by all the partiesreceived by all the parties
245245
(vi)(vi) Transport cell at dispersal centresTransport cell at dispersal centres
(vii)(vii) Counter systemCounter system
(viii)(viii) Last minute training – Separate counter Last minute training – Separate counter
(a) (a) EVM briefing + Hands – on EVM briefing + Hands – on
(b) (b) Non EVM briefingNon EVM briefing
(ix)(ix) Police force, deployed at PS, to accompany Police force, deployed at PS, to accompany the parties.the parties.
246246
Facilities at dispersal centresFacilities at dispersal centres At dispersal centre following facilities At dispersal centre following facilities
should be made:- should be made:- (i)(i) Boarding of vehicles.Boarding of vehicles.(ii)(ii) Training space.Training space.(iii)(iii) Space for checking of EVM + material Space for checking of EVM + material
by polling parties.by polling parties.(iv)(iv) Facilitation centre for postal ballots.Facilitation centre for postal ballots.(v)(v) Strong rooms for EVMs and storage of Strong rooms for EVMs and storage of
other material.other material.(vi)(vi) Distribution counter.Distribution counter.(vii)(vii) Medical Aid.Medical Aid.(viii)(viii) Basic amenities.Basic amenities.
247247
Other arrangementsOther arrangements Ensure that :- Ensure that :- (i)(i) No canvassing during period of 48 hours ending No canvassing during period of 48 hours ending
with close of poll.with close of poll.(ii)(ii) Arrangement of advance TA/DA and outright Arrangement of advance TA/DA and outright
charges etc., and medical kits.charges etc., and medical kits.(iii)(iii) POL arrangement.POL arrangement.(iv)(iv) Every polling material kit to be checked well in Every polling material kit to be checked well in
advance.advance.(v)(v) OK report of all polling parties reaching their OK report of all polling parties reaching their
PSs.PSs.(vi)(vi) PrOs shall be advised to compare the machine PrOs shall be advised to compare the machine
number inscribed on the metal label and the number inscribed on the metal label and the relevant adhesive sticker on CUs and Bus and relevant adhesive sticker on CUs and Bus and carrying boxes and also verify the PS No. carrying boxes and also verify the PS No. indicated on the sticker compared with PS No. indicated on the sticker compared with PS No. mentioned in the address tag before accepting mentioned in the address tag before accepting the EVM. Discrepancy if any shall be brought to the EVM. Discrepancy if any shall be brought to the notice of the officer in charge of dispatch the notice of the officer in charge of dispatch arrangement and be reconciled.arrangement and be reconciled.
248248
THE POLLTHE POLL
Control RoomControl Room Well equipped control room to be set up :- Well equipped control room to be set up :-
(i)(i) Proper staff.Proper staff.
(ii)(ii) Communication arrangements – to be in Communication arrangements – to be in touch with DEO and SEC – mobile phone touch with DEO and SEC – mobile phone to be switched on all the time.to be switched on all the time.
(iii)(iii) Complaint handling arrangements.Complaint handling arrangements.
(iv)(iv) Arrangement for deploying reserve staff.Arrangement for deploying reserve staff.
(v)(v) Arrangement for EVM replacement.Arrangement for EVM replacement.
249249
Smooth conduct of pollSmooth conduct of poll [R. 30 (3) r/w 78 of Raj. M. (Election) Rules, 1994 and [R. 30 (3) r/w 78 of Raj. M. (Election) Rules, 1994 and
Part 3 of Margdarshika for Presiding Officers]Part 3 of Margdarshika for Presiding Officers]
Ensure all arrangements for smooth conduct Ensure all arrangements for smooth conduct of poll including supply of EVMs, and other of poll including supply of EVMs, and other material to polling stations.material to polling stations.
Presiding Officers and Polling Officers must be Presiding Officers and Polling Officers must be vigilant about their duties and procedure.vigilant about their duties and procedure.
R.O. should be present at head- quarter.R.O. should be present at head- quarter. Appropriate and immediate action to be Appropriate and immediate action to be
taken, in case of allegations against polling taken, in case of allegations against polling staff.staff.
250250
Regulation of vehicles on the poll-dayRegulation of vehicles on the poll-day[Sec.123(5) and133 of the R.P. Act, 51 read with Sec. 28 [Sec.123(5) and133 of the R.P. Act, 51 read with Sec. 28
of Raj. M. Act, 2009]of Raj. M. Act, 2009]
The hiring or procuring of any vehicle or vessel The hiring or procuring of any vehicle or vessel by a candidate or his election agent or any by a candidate or his election agent or any other person or the use of such vehicle or other person or the use of such vehicle or vessel for free conveyance of any elector to vessel for free conveyance of any elector to and from any polling station should not be and from any polling station should not be allowed.allowed.
Private vehicles used by owners for Private vehicles used by owners for themselves / family members for going to a themselves / family members for going to a polling booth to vote not to be allowed within a polling booth to vote not to be allowed within a radius of 200 meters of PS. radius of 200 meters of PS.
251251
The candidate himself, the members of his The candidate himself, the members of his family or his election agent can use vehicle family or his election agent can use vehicle for conveyance to and from the polling for conveyance to and from the polling station. (Beyond 200 meters from PS)station. (Beyond 200 meters from PS)
Identification of votersIdentification of voters
Voter not to be allowed to cast his vote Voter not to be allowed to cast his vote without his identification based on without his identification based on specified documents.specified documents.
252252
Entry into polling stationEntry into polling station [R. 29 r/w 78 of Raj. M (Election) Rules, 1994, SEC's [R. 29 r/w 78 of Raj. M (Election) Rules, 1994, SEC's
No. 6364 dt. 16.8.05]No. 6364 dt. 16.8.05] No person other than the persons entitled No person other than the persons entitled
under rule 29 of Raj. M. (Elec.) Rules 1994 under rule 29 of Raj. M. (Elec.) Rules 1994 can enter the polling station irrespective of can enter the polling station irrespective of his social or political or any other status of his social or political or any other status of office.office.
Media persons not to be allowed inside Media persons not to be allowed inside polling station with video/ camera, even if polling station with video/ camera, even if they have authority letters.they have authority letters.
Ministers are not allowed, except in the Ministers are not allowed, except in the capacity as a voter.capacity as a voter.
253253
Prevention of electioneering Prevention of electioneering within prohibited area around within prohibited area around
the polling stationthe polling station[Sec. 130 of R.P.Act, 1951 read with Sec. 28 of Raj. M. Act, [Sec. 130 of R.P.Act, 1951 read with Sec. 28 of Raj. M. Act,
2009 and SEC's letter No.4158 dated 25.11.99]2009 and SEC's letter No.4158 dated 25.11.99]
No person shall on the poll day at any No person shall on the poll day at any polling station commit any of the following polling station commit any of the following acts within the polling station or in any acts within the polling station or in any public or private place within a distance of public or private place within a distance of 100 meters of the polling station - 100 meters of the polling station -
254254
(a) (a) Convassing for votes, orConvassing for votes, or(b) (b) soliciting the vote of any electorsoliciting the vote of any elector(c) (c) persuading any elector not to vote for persuading any elector not to vote for
any particular candidate, orany particular candidate, or(d) (d) persuading any elector not to vote for persuading any elector not to vote for
the election, orthe election, or(e) (e) exhibiting any notice or sign (other exhibiting any notice or sign (other
than an official notice) relating to the than an official notice) relating to the election election
255255
Cellular phones, cordless phones, wireless Cellular phones, cordless phones, wireless sets etc. not be allowed to any person sets etc. not be allowed to any person (except officers on election duty and security (except officers on election duty and security personnel) in the 100 metre perimetre of personnel) in the 100 metre perimetre of Polling Station and within the polling booth.Polling Station and within the polling booth.
Voter slips to be plain white slips without Voter slips to be plain white slips without name of candidate / party marking /symbol. name of candidate / party marking /symbol.
256256
Prohibition of loudspeakers, mega Prohibition of loudspeakers, mega phones etcphones etc
[Sec. 131 of R.P. Act, 1951 and Sec. 23 of Raj. M. [Sec. 131 of R.P. Act, 1951 and Sec. 23 of Raj. M. Act, 2009 r/w SEC's notifi. dt. 25.7.2000 and Act, 2009 r/w SEC's notifi. dt. 25.7.2000 and
23.10.2009]23.10.2009]
Amplifying a reproducing the human voice Amplifying a reproducing the human voice by any apparatus not allowed.by any apparatus not allowed.
In case of contravention such apparatus be In case of contravention such apparatus be seized.seized.
Shouting or otherwise act in disorderly Shouting or otherwise act in disorderly manner not allowed.manner not allowed.
Penal action also to be taken.Penal action also to be taken.
257257
Candidates' election boothsCandidates' election booths [Sec. 131 of R.P. Act, 1951 and Sec. 23 of Raj. M. Act, 2009 r/w [Sec. 131 of R.P. Act, 1951 and Sec. 23 of Raj. M. Act, 2009 r/w
SEC's notifi. dt. 25.7.2000 and dt. 23.10.2009] SEC's notifi. dt. 25.7.2000 and dt. 23.10.2009] Candidates' election booths (one table + two Candidates' election booths (one table + two
chairs) without and with – one banner upto chairs) without and with – one banner upto 2ftx5ft. beyond 200 mtrs of a PS allowed, if 2ftx5ft. beyond 200 mtrs of a PS allowed, if it have valid permission from local authority.it have valid permission from local authority.
No 'kanat' or 'tentage' allowed by sides of No 'kanat' or 'tentage' allowed by sides of such booth – However, an umbrella or 'tripal' such booth – However, an umbrella or 'tripal' can be used.can be used.
Identity slips showing symbol or name of Identity slips showing symbol or name of party or candidate not to be allowed.party or candidate not to be allowed.
Crowd not to be allowed.Crowd not to be allowed. Efforts to influence voters not to be allowed. Efforts to influence voters not to be allowed.
258258
Going armed to/near a polling stationGoing armed to/near a polling station [Sec. 134B of R.P. Act, 1951 and SEC's No. 6364 dt. 16.8.04] [Sec. 134B of R.P. Act, 1951 and SEC's No. 6364 dt. 16.8.04]
Security personnel attached to any person not Security personnel attached to any person not to be allowed - Except in case of person to be allowed - Except in case of person covered under Z+ security which is one covered under Z+ security which is one security person in simple clothes and with security person in simple clothes and with concealed weapon.concealed weapon.
Prohibition for Minister/MP/MLA to be an Prohibition for Minister/MP/MLA to be an election agent etc.election agent etc.(a)(a) Minister/MP/MLA or persons to whom Minister/MP/MLA or persons to whom security cover granted not to be an Election security cover granted not to be an Election Agent/Polling Agent/Counting Agent. Agent/Polling Agent/Counting Agent. (b) Any person having security cover will not (b) Any person having security cover will not be be allowed to surrender his security cover to allowed to surrender his security cover to act act as such agent.as such agent.
259259
Before Commencement of PollBefore Commencement of Poll [Margdarshika] [Margdarshika]
Two sets of EVMs for simaltenous electionTwo sets of EVMs for simaltenous election Care should be taken that CUs and BUs of separate Care should be taken that CUs and BUs of separate
elections are not mixed up. elections are not mixed up. Connecting cable of both sets of EVMs should be Connecting cable of both sets of EVMs should be
secured. secured. White stickers (size 3x6 cm) on CUs of member White stickers (size 3x6 cm) on CUs of member
election and Pink stickers on CUs of Chairperson election and Pink stickers on CUs of Chairperson election.election.
PrO to demonstrate the both EVM – separately.PrO to demonstrate the both EVM – separately. Separate declaration form for member election an Separate declaration form for member election an
chairperson election.chairperson election.
260260
Marked copy of roll and Register of Voters Marked copy of roll and Register of Voters which will be common for simalteneous which will be common for simalteneous election also to be demonstrated before the election also to be demonstrated before the polling agents present and signature of polling agents present and signature of agents of relevant candidates be taken on agents of relevant candidates be taken on Part I of relevant PrO. declaration form.Part I of relevant PrO. declaration form.
Mock poll by PrO – A certificate shall be given Mock poll by PrO – A certificate shall be given by PrO in the relevant PrO's declaration form.by PrO in the relevant PrO's declaration form.
Control units to be sealed property and Control units to be sealed property and relevant agents be asked to place their relevant agents be asked to place their signatures.signatures.
Colored address tags – white in member and Colored address tags – white in member and pink in chairperson election.pink in chairperson election.
261261
During Poll ProcessDuring Poll Process [Margdarshika] [Margdarshika]
PrO to regulate the voters, and maintain PrO to regulate the voters, and maintain purity of election – To deal with tendered purity of election – To deal with tendered votes, challenged votes, etc., - Overall votes, challenged votes, etc., - Overall supervision on poll process.supervision on poll process.
Special attention where mock poll had to Special attention where mock poll had to be conducted in the absence of agents.be conducted in the absence of agents.
Identification of voters – through EPIC or Identification of voters – through EPIC or alternate documents approved by SEC – alternate documents approved by SEC – Minor discrepancies can be overlooked.Minor discrepancies can be overlooked.
262262
PO- 1st – Marked copy – Responsible for PO- 1st – Marked copy – Responsible for identification.identification.
PO- 2nd – Indelible Ink – Register of voters – voter PO- 2nd – Indelible Ink – Register of voters – voter slips (Pink and White).slips (Pink and White).
PO- 3rd – Control Unit for Chairperson election – PO- 3rd – Control Unit for Chairperson election – He will sit near PrO –He will sit near PrO –
PO – 4PO – 4thth Control unit for member election – He will Control unit for member election – He will also sit near PrO.also sit near PrO.
Where more than 1000 voters in a PS, on extra Where more than 1000 voters in a PS, on extra P.O. P.O.
In case of replacement of EVM, new EVM should In case of replacement of EVM, new EVM should be put to use only after conducting mock poll, be put to use only after conducting mock poll, clearing the data of mock poll and recording the clearing the data of mock poll and recording the certificate of mock poll in PrO declaration format. certificate of mock poll in PrO declaration format.
263263
Facilities for the physically Facilities for the physically challenged electorschallenged electors
[Rule 38A r/w 78 of Raj. M. (Elec) Rules, 1994] [Rule 38A r/w 78 of Raj. M. (Elec) Rules, 1994]
They should be given priority for entering They should be given priority for entering PS without having to waid in queue.PS without having to waid in queue.
Ramps to be provided in polling station Ramps to be provided in polling station building.building.
Full facility be provided to take their wheel Full facility be provided to take their wheel chairs inside the PS.chairs inside the PS.
264264
Courteous behavior towards them and Courteous behavior towards them and providing necessary support to them in providing necessary support to them in polling station. polling station.
PrO should follow the provisions of Rule 38A – PrO should follow the provisions of Rule 38A – regarding companion of blind / infirm voter.regarding companion of blind / infirm voter.
Wide publicity about the facilities to be given Wide publicity about the facilities to be given to such voters.to such voters.
Supervisory visitSupervisory visit
Observers, Zonal Magistrates, etc.Observers, Zonal Magistrates, etc.
265265
After close of pollAfter close of poll
Tally 14A, 14C or 14CC and EVM countTally 14A, 14C or 14CC and EVM count Proper sealing of EVM and election papersProper sealing of EVM and election papers PO diary to be completed PO diary to be completed Form 14C or 14CC – polling agents are Form 14C or 14CC – polling agents are
allowed to copy.allowed to copy. Zonal Magistrate to ensure about Zonal Magistrate to ensure about
arrangement.arrangement.
266266
Transmission of sealed EVMs and Transmission of sealed EVMs and election papers to the R.O.election papers to the R.O.
[Rule of 50A [Rule of 50A r/w 78r/w 78 of Raj. M. (Elecion) Rules 1994 and SEC's letter No. of Raj. M. (Elecion) Rules 1994 and SEC's letter No. 3149 dt. 6.11.99]3149 dt. 6.11.99]
Candidates should be informed well in advance Candidates should be informed well in advance about the programme and route - chart for about the programme and route - chart for collection of used EVMs and other election papers collection of used EVMs and other election papers from the polling station after the conclusion of poll.from the polling station after the conclusion of poll.
Candidates may make arrangement for sending Candidates may make arrangement for sending there agents to accompany the parties however in there agents to accompany the parties however in no case they should not be allowed to travel in no case they should not be allowed to travel in vehicle carrying EVMs, polling material and polling vehicle carrying EVMs, polling material and polling parties.parties.
Separate storage of EVMs of member election and Separate storage of EVMs of member election and chairperson election.chairperson election.
267267
Check before receiptCheck before receipt
PO diary is properly filed up and visit sheet PO diary is properly filed up and visit sheet attached thereto.3attached thereto.3
EVMs are sealed.EVMs are sealed. Polling Agents, are allowed to copy the Polling Agents, are allowed to copy the
Form 14C, 14CC or given the copy of Form Form 14C, 14CC or given the copy of Form 14C14CC.14C14CC.
All documents / material as per printed list All documents / material as per printed list is available.is available.
Arrangements at reception centreArrangements at reception centre
Lighting, drinking water, first aid and other Lighting, drinking water, first aid and other medical facilities – Transport medical facilities – Transport arrangements should be in place.arrangements should be in place.
268268
Safe custody of EVMs, election papers, Safe custody of EVMs, election papers, material after pollmaterial after poll
[Rule 50A [Rule 50A r/w 78r/w 78 of Raj. M. (Elec) Rules, 1994 and SEC's No. 3149 dt. of Raj. M. (Elec) Rules, 1994 and SEC's No. 3149 dt. 6.11.99 and No. 404 dt. 21.10.94]6.11.99 and No. 404 dt. 21.10.94]
EVMs, election papers and material shall be EVMs, election papers and material shall be deposited by Presiding Officer at collection centre deposited by Presiding Officer at collection centre without any delay.- Separate storage of EVMs of without any delay.- Separate storage of EVMs of members election and chairperson election.members election and chairperson election.
Earmark space in the form of squares at the floor Earmark space in the form of squares at the floor of storage room for EVMs received from polling of storage room for EVMs received from polling stations. Such squares should be serially stations. Such squares should be serially numbered and to be distinguished for member numbered and to be distinguished for member election or chairperson election.election or chairperson election.
All the control units and ballot units from one All the control units and ballot units from one polling station shall be put together in the same polling station shall be put together in the same square. The control unit should be kept on top of square. The control unit should be kept on top of the ballot unit. the ballot unit.
269269
The account of votes and pink paper seal The account of votes and pink paper seal account (14C or 14CC) of concerned polling account (14C or 14CC) of concerned polling station should be kept on the top of the station should be kept on the top of the control unit.control unit.
Only the packets containing (i) Account of Only the packets containing (i) Account of votes recorded, (ii) declarations by presiding votes recorded, (ii) declarations by presiding officers should alone be kept on the control officers should alone be kept on the control unit in strong room. Presiding Officer's diary unit in strong room. Presiding Officer's diary should not be kept in the strong room.should not be kept in the strong room.
Storage room for polled EVMs should be safe Storage room for polled EVMs should be safe and secure and as per directions of SEC.and secure and as per directions of SEC.
Candidates or their agents may watch the Candidates or their agents may watch the sealing of storage room and may affix their sealing of storage room and may affix their seals on doors/windows.seals on doors/windows.
270270
After sealing of storage room nobody is After sealing of storage room nobody is allowed to go inside until morning of day of allowed to go inside until morning of day of counting. If the room is opened earlier, due to counting. If the room is opened earlier, due to some unavoidabel reason, candidates or some unavoidabel reason, candidates or agents should be informed and room should agents should be informed and room should be opened in their presence. The candidates/ be opened in their presence. The candidates/ agents should be again allowed to affix their agents should be again allowed to affix their seals.seals.
Log book (format is annexed with SEC's Log book (format is annexed with SEC's circular dt. 21.10.94) shall be maintained circular dt. 21.10.94) shall be maintained properly.properly.
Two-cordoned security for strong room – Two-cordoned security for strong room – CC/TV cameras be installed.CC/TV cameras be installed.
Election papers – sealing thereof – to be put Election papers – sealing thereof – to be put up in steel trunks which will be deposited in up in steel trunks which will be deposited in safe custody.safe custody.
271271
Messages regarding pollMessages regarding poll[As per statement No.5 given in the booklet [As per statement No.5 given in the booklet
showing statistical proformas]showing statistical proformas]
Timely messages about the progress and Timely messages about the progress and completion of poll be sent through completion of poll be sent through telephone and other quickest means to the telephone and other quickest means to the controll room of SEC and-controll room of SEC and-(a) the day's significant events.(a) the day's significant events.(b) the percentage of poll from time to (b) the percentage of poll from time to
time.time.(c) the final percentage of poll,(c) the final percentage of poll,(d) the depositing of polling material may (d) the depositing of polling material may
be be intimated. intimated.
272272
Adjournment of Poll due to death of Adjournment of Poll due to death of a Candidate before polla Candidate before poll
[Rule 56 r/w 78 of Raj. M. (Election) Rules, 1994] [Rule 56 r/w 78 of Raj. M. (Election) Rules, 1994] Adjourment only on the death of a candidate Adjourment only on the death of a candidate
set up by a Recognised Political Party.set up by a Recognised Political Party. Recognised political party for this purpose Recognised political party for this purpose
means a recognised National Party or party means a recognised National Party or party recognised as a State Party in this State. A recognised as a State Party in this State. A party recognised in other State shall not be party recognised in other State shall not be treated as recognised party.treated as recognised party.
Report of adjournment of poll shall be sent to Report of adjournment of poll shall be sent to SEC, Secretary, LSG Deptt. immediately.SEC, Secretary, LSG Deptt. immediately.
273273
Adjournment of poll due to Adjournment of poll due to disturbances etc.disturbances etc.
[Rule 52, 53 and 54A r/w 78 of Raj. M. (Election) [Rule 52, 53 and 54A r/w 78 of Raj. M. (Election) Rules, 1994 and SEC's letter No. 3283 dt. Rules, 1994 and SEC's letter No. 3283 dt.
18.11.99]18.11.99] Presiding Officer of a polling station is Presiding Officer of a polling station is
empowered to adjourn the poll. empowered to adjourn the poll. R.O. shall report the circumstances R.O. shall report the circumstances
immediately to the SEC.immediately to the SEC. Reports to be sent to SEC shall be in the Reports to be sent to SEC shall be in the
format prescribed by the SEC.format prescribed by the SEC. Recommencing of adjourned poll only Recommencing of adjourned poll only
after the approval of SEC.after the approval of SEC. No counting shall commenced until the No counting shall commenced until the
completion of adjourned poll.completion of adjourned poll.
274274
Fresh poll in case of errors/ Fresh poll in case of errors/ irregularities etc.irregularities etc.
[Rule 55, and 62A r/w 78 of Raj. M. (Election) Rules, [Rule 55, and 62A r/w 78 of Raj. M. (Election) Rules,
1994 SEC's letter No. 3283 dt. 18.11.99]1994 SEC's letter No. 3283 dt. 18.11.99] R.O. shall sent report the circumstances to R.O. shall sent report the circumstances to
the SEC. The SEC has prescribed format the SEC. The SEC has prescribed format for such report. (Annexures of SEC's letter for such report. (Annexures of SEC's letter No. 3283 dt. 18.11.99.No. 3283 dt. 18.11.99.
Only SEC is competent to declare the poll Only SEC is competent to declare the poll at a polling station to be void.at a polling station to be void.
275275
Fresh poll in case of booth Fresh poll in case of booth capturingcapturing
[Rule 55 r/w 78 of Raj. M. (Election) Rules, 1994 and [Rule 55 r/w 78 of Raj. M. (Election) Rules, 1994 and SEC's letter No.2310 dt. 24.8.95 and 3283 dt. SEC's letter No.2310 dt. 24.8.95 and 3283 dt.
18.11.99] 18.11.99]
Report by the R.O. shall be sent in the Report by the R.O. shall be sent in the format prescribed by the SEC.format prescribed by the SEC.
Only SEC is competent to declare the poll at Only SEC is competent to declare the poll at a polling station to be void.a polling station to be void.
276276
Presiding Officers diary-to be Presiding Officers diary-to be inspectedinspected
[SEC's letter No. 858 dt. 4.10.99][SEC's letter No. 858 dt. 4.10.99] Presiding Officers diaries of every polling Presiding Officers diaries of every polling
station are to be inspected by R.O. , while station are to be inspected by R.O. , while depositing the polling material. Candidates depositing the polling material. Candidates will also be allowed to inspect it.will also be allowed to inspect it.
Presiding Officer's diary alongwith extra copy Presiding Officer's diary alongwith extra copy of accounts of votes recorded should be kept of accounts of votes recorded should be kept under safe custody of RO or one of the ARO under safe custody of RO or one of the ARO and always be made available for inspection and always be made available for inspection till counting of votes is over and it is not to till counting of votes is over and it is not to be kept in strong room in any event.be kept in strong room in any event.
Information contained in these diaries should Information contained in these diaries should be taken into account for making be taken into account for making recommendation for fresh poll.recommendation for fresh poll.
277277
Account of votes recordedAccount of votes recorded [Margdarshika for P.O.][Margdarshika for P.O.]
Candidate or polling agent at the polling Candidate or polling agent at the polling station, should be allowed to copy the station, should be allowed to copy the account of votes recorded (Form 14C or account of votes recorded (Form 14C or 14CC).14CC).
Appointment of polling agents Appointment of polling agents identificationidentification..
Specimen signatures of all the contesting Specimen signatures of all the contesting candidates and their election agents candidates and their election agents should be obtained and photo copies of should be obtained and photo copies of there signatures should be supplied to there signatures should be supplied to polling parties, Zonal Magistrates etc. polling parties, Zonal Magistrates etc.
278278
COUNTING OF VOTES AND COUNTING OF VOTES AND DECLARATION OF RESULTSDECLARATION OF RESULTS
Programme of CountingProgramme of Counting[Rule-57 r/w 78 of Raj. M. (Election) Rules 1994][Rule-57 r/w 78 of Raj. M. (Election) Rules 1994]
Programme of counting of votes, shall be Programme of counting of votes, shall be approved by the SEC.approved by the SEC.
Separate counting for chairman election Separate counting for chairman election and for member election. and for member election.
279279
Selection of Counting CentresSelection of Counting Centres[Rule 57 r/w 78 of Raj. M. (Election) Rules, 1994 SEC's [Rule 57 r/w 78 of Raj. M. (Election) Rules, 1994 SEC's
No. 765 dt. 22.11.94]No. 765 dt. 22.11.94]
While selecting the building, norms While selecting the building, norms prescribed vide the instruction of SEC should prescribed vide the instruction of SEC should be followed. be followed.
280280
Assessing requirements of furniture Assessing requirements of furniture and other materialand other material
For conting of Member elections and Chairman For conting of Member elections and Chairman election Requirements of furniture, stationery election Requirements of furniture, stationery and other material, such as - counting trays, and other material, such as - counting trays, black-board, light-arrangements, shall be black-board, light-arrangements, shall be assessed and arrangement thereof.assessed and arrangement thereof.
281281
Arrangements for emergency Arrangements for emergency lightslights
Foolproof effective alternative Foolproof effective alternative arrangements for lights should be made in arrangements for lights should be made in and around the counting halls by providing and around the counting halls by providing standby generators, Petromax Lamps or standby generators, Petromax Lamps or emergency lights.emergency lights.
282282
Fixing the time, date and place - Fixing the time, date and place - and giving notice to candidatesand giving notice to candidates
[Rule-57 r/w 78 of Raj. M. (Election) Rules 1994][Rule-57 r/w 78 of Raj. M. (Election) Rules 1994]
After approval of time, date and place, After approval of time, date and place, notice thereof shall be given to each notice thereof shall be given to each candidate or his election agent.candidate or his election agent.
283283
Counting AgentsCounting Agents [Rule 58 r/w 78 of Raj. M. (Election) Rules, 1994 and [Rule 58 r/w 78 of Raj. M. (Election) Rules, 1994 and
SEC's instruction No. 362 dt. 27.10.94 and No. 765 SEC's instruction No. 362 dt. 27.10.94 and No. 765 dt. 22.11.94] dt. 22.11.94]
Obtain the list of counting agents with their Obtain the list of counting agents with their photographs from all the contesting photographs from all the contesting candidates by 2 days prior to date fixed for candidates by 2 days prior to date fixed for counting. Photo identity cards of the counting. Photo identity cards of the counting agents should be issued then and counting agents should be issued then and there.there.
Allow in counting premises only such Allow in counting premises only such counting agents who are holding photo counting agents who are holding photo identity cards, but they should be allowed identity cards, but they should be allowed inside the counting hall in turn when their inside the counting hall in turn when their respective ward is taken for counting.respective ward is taken for counting.
284284
Each candidates can appoint as many Each candidates can appoint as many counting agents as there are counting tables counting agents as there are counting tables and one more to watch at RO's table. and one more to watch at RO's table.
Political parties and candidates be informed Political parties and candidates be informed in advance, about arrangements.in advance, about arrangements.
Each counting agents may have a badge Each counting agents may have a badge indicating whose agent he is and the serial indicating whose agent he is and the serial number of the table.number of the table.
…………..Counting Agents..Counting Agents
285285
Appointment of Counting Appointment of Counting Assistants/ SupervisorsAssistants/ Supervisors
[Rule 59 r/w 78 of Raj. M. (Election) Rules, 1994][Rule 59 r/w 78 of Raj. M. (Election) Rules, 1994] Assess requirement of counting Assess requirement of counting
Supervisors/ Assistants and other staff for Supervisors/ Assistants and other staff for the counting.the counting.
Counting staff shall be appointed with the Counting staff shall be appointed with the permission of DEO.permission of DEO.
Ensure that no Counting Supervisor/ Asstt. Ensure that no Counting Supervisor/ Asstt. has affiliation with any candidate or party.has affiliation with any candidate or party.
Staff of State Govt. should be appointedStaff of State Govt. should be appointed One supervisor and one assistant is One supervisor and one assistant is
sufficient for a table.sufficient for a table. Intensive training be given.Intensive training be given.
286286
Constituting the counting partiesConstituting the counting parties Counting staff drawn from different offices Counting staff drawn from different offices
of State Govt. should be mixed properly.of State Govt. should be mixed properly. Selection of counting Supervisiors and Selection of counting Supervisiors and
Asstts. should be done on random basis.Asstts. should be done on random basis. No person should be assigned duties in a No person should be assigned duties in a
ward in which he is posted or resides.ward in which he is posted or resides. Efforts should be done that Table No., Hall Efforts should be done that Table No., Hall
No. and ward No. (in case of member No. and ward No. (in case of member election) should be intimated to the election) should be intimated to the Counting Supervisors and Assistants just Counting Supervisors and Assistants just before the commencement of counting of before the commencement of counting of votes.votes.
287287
Arrangements at the Counting Arrangements at the Counting CentresCentres
[SEC's instruction vide msg No. 404 dt. 21.10.94 and No. [SEC's instruction vide msg No. 404 dt. 21.10.94 and No. 765 dt. 22.11.94; No. 6243 dt. 12.8.05]765 dt. 22.11.94; No. 6243 dt. 12.8.05]
All counting halls of a municipalities should be All counting halls of a municipalities should be in the same premises.in the same premises.
A counting hall means a separate room walled A counting hall means a separate room walled on all sides and preferably with separate exit on all sides and preferably with separate exit and entry facilities.and entry facilities.
In case two or more counting halls are to be set In case two or more counting halls are to be set up in one big hall, a clear temporary partition up in one big hall, a clear temporary partition should be provided, so that no movement from should be provided, so that no movement from one hall to the other may be possible.one hall to the other may be possible.
288288
Arrangements for food packets, drinking Arrangements for food packets, drinking water, toilets.water, toilets.
Unauthorized persons not to be allowed.Unauthorized persons not to be allowed. Counting plan – in advance.Counting plan – in advance. In case more than one hall is used each In case more than one hall is used each
hall should be under the charge of hall should be under the charge of separate ARO. separate ARO.
If counting of votes of two or more wards If counting of votes of two or more wards is arranged side by side on separate sets is arranged side by side on separate sets of tables in the same hall, great vigilance of tables in the same hall, great vigilance is to be exercised. is to be exercised.
………….Arrangements at the Counting Centres.Arrangements at the Counting Centres
289289
Barricades in the counting hall should be Barricades in the counting hall should be provided in such a manner that counting provided in such a manner that counting tables of each ward are arranged in a tables of each ward are arranged in a block, to ensure that EVMs of a ward are block, to ensure that EVMs of a ward are not mixed with the EVMs of other ward.not mixed with the EVMs of other ward.
Counting of votes must be completed on Counting of votes must be completed on the same day, so that election of Deputy the same day, so that election of Deputy Chairperson can be held on next day.Chairperson can be held on next day.
Counting of votes – at municipal Counting of votes – at municipal headquarter.headquarter.
Public address system will be provided.Public address system will be provided. Separate room for media-personnel. – Separate room for media-personnel. –
Static camera or video not to be allowed Static camera or video not to be allowed inside counting hall.inside counting hall.
………….Arrangements at the Counting Centres.Arrangements at the Counting Centres
290290
Security arrangementsSecurity arrangements[SEC's Msg. No. 765, dt. 22.11.94] [SEC's Msg. No. 765, dt. 22.11.94]
There should be an outer security ring and There should be an outer security ring and an inner ring in the counting centre.an inner ring in the counting centre.
Proper barricading to prevent unauthorized Proper barricading to prevent unauthorized entry.entry.
Crowds are not to be allowed to collect near Crowds are not to be allowed to collect near by counting centre.by counting centre.
No counting agent without proper identity No counting agent without proper identity and having photograph duly displayed on and having photograph duly displayed on its person shall be allowed to cross the first its person shall be allowed to cross the first cordon. cordon.
291291
Post security guards and the fire brigade etc.Post security guards and the fire brigade etc. Ensure that persons entering the counting Ensure that persons entering the counting
centre do not carry arms, match box, missiles, centre do not carry arms, match box, missiles, or other objects which can be used for causing or other objects which can be used for causing injury or damage of any kind.injury or damage of any kind.
Counting agents and others not to be allowed to Counting agents and others not to be allowed to go outside during the counting process. go outside during the counting process.
………….Security arrangements.Security arrangements
292292
Entry into counting hallEntry into counting hall[Rule 60 r/w 78 of Raj. M. (Election) Rules, 1994 and [Rule 60 r/w 78 of Raj. M. (Election) Rules, 1994 and
SEC's order No. 920 dt. 26.11.94; No. 2144 dt. SEC's order No. 920 dt. 26.11.94; No. 2144 dt. 12.8.95; No. 2311 dt. 24.8.95; No. 6364 dt. 12.8.95; No. 2311 dt. 24.8.95; No. 6364 dt.
16.8.05]16.8.05] Only the following persons can enter Only the following persons can enter
counting centres: -counting centres: -
(a) Counting Supervisors and Assistants and (a) Counting Supervisors and Assistants and others appointed by R.O.others appointed by R.O.
(b) Persons authorized by SEC/DEO.(b) Persons authorized by SEC/DEO.
(c) Public servants on election duty.(c) Public servants on election duty.
(d) Candidates, their election agents and (d) Candidates, their election agents and counting agents.counting agents.
293293
No other persons irrespective of his social No other persons irrespective of his social or political or any other status or office can or political or any other status or office can enter.enter.
Ministers of Central or State Govt. shall not Ministers of Central or State Govt. shall not enter any counting centre except as a enter any counting centre except as a candidate or an agent.candidate or an agent.
………….Entry into counting hall.Entry into counting hall
294294
Restrictions on use of cellular phones etc.Restrictions on use of cellular phones etc. [SEC's No. 4158 dt. 25.11.99][SEC's No. 4158 dt. 25.11.99]
Cellular phones, cordless phones, wireless sets Cellular phones, cordless phones, wireless sets etc. shall not be allowed within and around the etc. shall not be allowed within and around the counting centre (except to the officers on counting centre (except to the officers on election duty and security personnel)election duty and security personnel)
Procedure of counting and recounting.Procedure of counting and recounting. [Rule 63 (A) r/w 78 of Raj. M. (Election) Rules, 1994] [Rule 63 (A) r/w 78 of Raj. M. (Election) Rules, 1994]
R.O. to make himself thouroghly familiar with R.O. to make himself thouroghly familiar with the relevant legal provisions of Raj. M. (Election) the relevant legal provisions of Raj. M. (Election) Rules, 1994, and guidelines issued by SEC.Rules, 1994, and guidelines issued by SEC.
295295
Before counting begins see that no persons Before counting begins see that no persons who is not entitled is present in the room.who is not entitled is present in the room.
After counting of votes of each polling After counting of votes of each polling station get signatures of counting station get signatures of counting agent/candidate on Part-II of Form 14C or agent/candidate on Part-II of Form 14C or 14CC, as the case may be.14CC, as the case may be.
Where repoll is to be held it is necessary to Where repoll is to be held it is necessary to withhold commencement of entire counting. withhold commencement of entire counting.
296296
Counting of postal ballot papersCounting of postal ballot papers [Rule 63 (A) r/w 78 of Raj. M. (Election) Rules, 1994][Rule 63 (A) r/w 78 of Raj. M. (Election) Rules, 1994] Counting of postal ballot papers should be Counting of postal ballot papers should be
done by the R.O.done by the R.O. Procedure of counting of postal ballot Procedure of counting of postal ballot
papers received from voters on election papers received from voters on election duty has been prescribed by the SEC's duty has been prescribed by the SEC's S.O. No. 35/99 dt. 9.11.99S.O. No. 35/99 dt. 9.11.99
Procedure of counting of postal ballot Procedure of counting of postal ballot papers received from voters under papers received from voters under preventive detention has been prescribed preventive detention has been prescribed by the SEC's order No. 262 dt. 1.10.94by the SEC's order No. 262 dt. 1.10.94
297297
Postal ballots received upto the time fixed for Postal ballots received upto the time fixed for commencement of counting, will be taken for commencement of counting, will be taken for counting.counting.
In 1st phase – larger covers In 1st phase – larger covers [k[k be opened be opened and declarations by voters will be scrutinized. and declarations by voters will be scrutinized.
In 2nd phase – small cover d should be In 2nd phase – small cover d should be opened and ballot paper will be scrutinized. opened and ballot paper will be scrutinized.
After counting of postal ballot papers result of After counting of postal ballot papers result of the same shall be entered in Result Sheet the same shall be entered in Result Sheet (Form 21 or Form 21A)(Form 21 or Form 21A)
Postal ballot papers received late, shall Postal ballot papers received late, shall neither be counted nor be shown as rejected neither be counted nor be shown as rejected votes in Result Sheet.votes in Result Sheet.
298298
Minutes to be drawn regarding Minutes to be drawn regarding sealing of used ballot paperssealing of used ballot papers
After the sealing of the used ballot papers in After the sealing of the used ballot papers in packets, proceedings should be drawn uppackets, proceedings should be drawn up..
Sealing of EVMs and election Sealing of EVMs and election papers; and safe custodypapers; and safe custody
[Rule 63B, 73 and 74A r/w 78 of Raj. M. (Election) [Rule 63B, 73 and 74A r/w 78 of Raj. M. (Election) Rules, 1994]Rules, 1994]
Immediately after counting is over, packets Immediately after counting is over, packets
of election papers sepecified under rule 73 of election papers sepecified under rule 73 shall be sealed with R.O's seal.shall be sealed with R.O's seal.
299299
After sealing is over, the secret seal should After sealing is over, the secret seal should be put into a separate packet which should be put into a separate packet which should also be sealed. Candidates may be allowed also be sealed. Candidates may be allowed to put their seals on the packet.to put their seals on the packet.
Advance arrangement of steal boxes, Advance arrangement of steal boxes, locks, transportation, security, space in locks, transportation, security, space in treasury should be ensured.treasury should be ensured.
300300
Declaration of result and return of Declaration of result and return of electionelection
[Rule 66, 67 and 68 r/w 78 of Raj. M. (Election) Rules, [Rule 66, 67 and 68 r/w 78 of Raj. M. (Election) Rules, 1994] 1994]
Announce the result and complete and sign Announce the result and complete and sign Result Sheet in Form 21 or 21A.Result Sheet in Form 21 or 21A.
Formal declaration of result shall be made in Formal declaration of result shall be made in Form 22 or 22A or 22AA, as the case may be. Form 22 or 22A or 22AA, as the case may be.
Date of result is the date of result declaredDate of result is the date of result declared..
301301
Certificate of electionCertificate of election[Rule 71 r/w 78 of Raj. M. (Election) Rules, 1994][Rule 71 r/w 78 of Raj. M. (Election) Rules, 1994]
Soon after declaration of result, candidate Soon after declaration of result, candidate shall be granted a certificate of election in shall be granted a certificate of election in Form 23 or 23A.Form 23 or 23A.
Receipt of such certificate shall be Receipt of such certificate shall be obtained from candidate Signature of obtained from candidate Signature of candidate on the acknowledgement shall candidate on the acknowledgement shall be duly attested by the R.O.be duly attested by the R.O.
Reports of electionReports of election Intimation of the result of election shall be Intimation of the result of election shall be
sent online as directed by SEC. sent online as directed by SEC.
302302
Publication of resultsPublication of results [Rule 72 r/w 78 of Raj. M. (Election) Rules, 1994; [Rule 72 r/w 78 of Raj. M. (Election) Rules, 1994;
SEC's Msg. No. 2158 dt. 14.8.95]SEC's Msg. No. 2158 dt. 14.8.95] Name of elected persons shall be published Name of elected persons shall be published
in Gazette Extra- ordinary Part-VI-A.in Gazette Extra- ordinary Part-VI-A. Format of notification is Annexed with the Format of notification is Annexed with the
Msg. Dt. 14.8.95.Msg. Dt. 14.8.95. The format duly filled up and duly signed The format duly filled up and duly signed
with seal (2 copies) be sent to SEC.with seal (2 copies) be sent to SEC.
303303
Statistical informationStatistical information [As per given in booklet showing statistical proformas][As per given in booklet showing statistical proformas]
Data through e-mail, - Election results online.Data through e-mail, - Election results online.
OathOath [Section 37 of Raj. M. Act, 2009 and Rule 69 of Raj. M. (Election) [Section 37 of Raj. M. Act, 2009 and Rule 69 of Raj. M. (Election)
Rules, 1994; SEC's Msg. No. 683 dt.17.11.94 and No. 4094 dt. Rules, 1994; SEC's Msg. No. 683 dt.17.11.94 and No. 4094 dt. 22.11.99] 22.11.99]
Collector may by a formal order nominate Collector may by a formal order nominate the same R.O. appointed under rule 9 as his the same R.O. appointed under rule 9 as his nominee to administer oath to the elected nominee to administer oath to the elected member.member.
Oath may be administered in prescribed form Oath may be administered in prescribed form u/r 69.u/r 69.
Before participation in the meeting for Before participation in the meeting for election of Dy. Chairperson, the oath of office election of Dy. Chairperson, the oath of office is must for the elected member and is must for the elected member and Chairman.Chairman.
304304
Election of ChairpersonElection of Chairperson
[Sec. 43 of Raj. M. Act, 2009 and rule 78 and 78A of Raj. M. (Election) [Sec. 43 of Raj. M. Act, 2009 and rule 78 and 78A of Raj. M. (Election) Rules, 1994]Rules, 1994]
The office of Chairperson shall be filled through direct The office of Chairperson shall be filled through direct election by the voters of all the wards of municipality. election by the voters of all the wards of municipality.
Simultaneous election of ward members and Simultaneous election of ward members and chairperson. chairperson.
Provisions of Rule 10 to 77 and Chapter IIIA shall Provisions of Rule 10 to 77 and Chapter IIIA shall apply mutatis mutandis to the election of a apply mutatis mutandis to the election of a Chairperson, subject to following changes-Chairperson, subject to following changes-
a)a) Higher Security deposit as mentioned in forgoing Higher Security deposit as mentioned in forgoing slides.slides.
b)b) Ten probosers for independent candidates.Ten probosers for independent candidates.c)c) After election Oath before collector/authorized officer.After election Oath before collector/authorized officer.d)d) Changes in forms.Changes in forms.
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Restriction on MLA/MP/Member or Restriction on MLA/MP/Member or Chairman of PRI to contest election of Chairman of PRI to contest election of Chairperson. Chairperson.
Restrictions to contest election for Restrictions to contest election for office of Chairman and a seat from a office of Chairman and a seat from a ward.ward.
A person who is qualified and is not A person who is qualified and is not qualified for being chosen as a member qualified for being chosen as a member of the municipality is eligible to contest of the municipality is eligible to contest election of Chairperson. election of Chairperson.
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Election of Dy. ChairpersonElection of Dy. Chairperson[Sec. 43 of Raj. M. Act., 2009 and rule 79 to 89 and 94 of Raj. M (Election) [Sec. 43 of Raj. M. Act., 2009 and rule 79 to 89 and 94 of Raj. M (Election)
Rules, 1994]Rules, 1994] The meeting for election will be held on the The meeting for election will be held on the
day immediately succeeding of declaration of day immediately succeeding of declaration of result of ward member and Chairpersons.result of ward member and Chairpersons.
Immediately after the declaration of result of Immediately after the declaration of result of ward members and Chairpersons on the day ward members and Chairpersons on the day fixed for counting of votes, notice of meeting fixed for counting of votes, notice of meeting for election of Deputy Chairperson be affixed for election of Deputy Chairperson be affixed on the notice board of Municipality.on the notice board of Municipality.
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Only elected members (not other Only elected members (not other members of a municipality) are members of a municipality) are eligible to participate in the eligible to participate in the meeting.meeting.
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Issue of notice and timings for Issue of notice and timings for each stageeach stage
[Rule 80][Rule 80]
Hours for receipt of nomination, Hours for receipt of nomination, scrutiny and last date of withdrawal, scrutiny and last date of withdrawal, poll and counting is prescribed in rule poll and counting is prescribed in rule 80.80.
List of elected members to be got List of elected members to be got typed and supplied free of cost on the typed and supplied free of cost on the day of election of Dy. Chairperson.day of election of Dy. Chairperson.
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Nominations etc.Nominations etc. [Rule 81 to 87 of Raj. M. (Election) Rules, 1994][Rule 81 to 87 of Raj. M. (Election) Rules, 1994]
Nomination paper to be presented by Nomination paper to be presented by candidate personally or by proposer to candidate personally or by proposer to Returning Officer in Schedule-I.Returning Officer in Schedule-I.
Autorisation of official candidate by a Autorisation of official candidate by a recognised party not needed. Mere recognised party not needed. Mere declaration of the candidate in his declaration of the candidate in his nomination paper that he is set up by a nomination paper that he is set up by a party, is sufficient.party, is sufficient.
Notice of withdrawal in Schedule-IIIA to be Notice of withdrawal in Schedule-IIIA to be given personally to Returning Officer.given personally to Returning Officer.
No provision for tendered vote.No provision for tendered vote.
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No security amount to be deposited with No security amount to be deposited with nomination form.nomination form.
Dy. Chairperson will be elected by the Dy. Chairperson will be elected by the elected members amongst elected elected members amongst elected members.members.
Returning Officer to assist blind and infirm Returning Officer to assist blind and infirm members to vote (Rule 86 (6))members to vote (Rule 86 (6))
Vote shall be given in person and not by Vote shall be given in person and not by proxy. (Rule 86(8))proxy. (Rule 86(8))
Result to be declared:-Result to be declared:-
(i) If contested in Schedule – VI(i) If contested in Schedule – VI
(ii) If un contested in Schedule-V(ii) If un contested in Schedule-V
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Note:- Copy to be sent to SEC, Dist. Note:- Copy to be sent to SEC, Dist. Municipal Election Officer and Director of Municipal Election Officer and Director of Local Bodies.Local Bodies.
Two copies to be prepared by Returning Two copies to be prepared by Returning Officer in respect of the following lists one Officer in respect of the following lists one be affixed on notice board of Municipality be affixed on notice board of Municipality and second copy be kept on file :-and second copy be kept on file :-(a)List of proposed nominated candidates (a)List of proposed nominated candidates
(Schedule-II (Rule81(5))(Schedule-II (Rule81(5))(b)List of validy nominated candidates in (b)List of validy nominated candidates in
(Schedule-III (Rule 83))(Schedule-III (Rule 83))(c)List of contesting candidates (c)List of contesting candidates
(Schedule-IIIB(Schedule-IIIB (Rule 84 (3))(Rule 84 (3))
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Appointement of polling officersAppointement of polling officers [Rule 86 of Raj.M (Election) Rules, 1994][Rule 86 of Raj.M (Election) Rules, 1994]
Municipal staff not to be deployed on pollingMunicipal staff not to be deployed on polling Two polling officers should be appointed.Two polling officers should be appointed. Duties of polling officers:-Duties of polling officers:- First Polling OfficerFirst Polling Officer
(a) To tick mark name of member in list of election (a) To tick mark name of member in list of election (i.e. elected ward members and Chairpersons)(i.e. elected ward members and Chairpersons)
(b) Issue of ballot papers duly folded without (b) Issue of ballot papers duly folded without writing writing
S.No. of the list.S.No. of the list. Second Polling Officer InchargeSecond Polling Officer Incharge
(a) Arrow cross mark seal(a) Arrow cross mark seal(b) Ballot box(b) Ballot box(c) Stamp pad(c) Stamp pad
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Ballot PaperBallot Paper [Rule 86, and SEC's instruction vide No. 2305 dt. [Rule 86, and SEC's instruction vide No. 2305 dt.
24.8.95]24.8.95]
The width of ballot paper will be between 3 The width of ballot paper will be between 3 inches and 4 inches.inches and 4 inches.
Name of candidate will be appeared on left Name of candidate will be appeared on left side.side.
Symbols will not be appeared.Symbols will not be appeared. Party affiliation will not be appeared.Party affiliation will not be appeared. Width of space provided for each candidate Width of space provided for each candidate
will be same and it should not be less than will be same and it should not be less than size of arrow cross mark seal.size of arrow cross mark seal.
Instrument supplied for purpose to vote Instrument supplied for purpose to vote means arrow cross mark seal.means arrow cross mark seal.
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Result of ElectionResult of Election [Rule-87] [Rule-87]
Soon after declaration of result of election in Soon after declaration of result of election in Schedule-VI alongwith Schedule-VIII be sent Schedule-VI alongwith Schedule-VIII be sent to SEC, DEO, Director Local Bodies and to SEC, DEO, Director Local Bodies and Secretary, Local Self Government.Secretary, Local Self Government.
OathOath No oath after Dy. Chairperson election is No oath after Dy. Chairperson election is
resquired under the Raj. M. (Election) Rules.resquired under the Raj. M. (Election) Rules.
Publication of resultsPublication of results [Rule 88 of Raj.M (Election) Rules, 1994 and SEC [Rule 88 of Raj.M (Election) Rules, 1994 and SEC
Instruction vide No. 2159 dt. 14.8.95]Instruction vide No. 2159 dt. 14.8.95] Notification in format prescribed by the SEC Notification in format prescribed by the SEC
be send to SEC for publication in Gazzete. be send to SEC for publication in Gazzete.
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RESTRICTIONS ON USE OF RESTRICTIONS ON USE OF VEHICLES, LOUDSPEAKERS VEHICLES, LOUDSPEAKERS
etc.etc. SEC’s Power to impose restrictionsSEC’s Power to impose restrictions
[Sec.23 of Raj. M. Act, 2009 and SEC's notfn. dt. [Sec.23 of Raj. M. Act, 2009 and SEC's notfn. dt. 25.7.2000 and 23.10.2009]25.7.2000 and 23.10.2009]
Sec. 23 (old Section 32A) empowers the Sec. 23 (old Section 32A) empowers the SEC to impose restriction on the use of SEC to impose restriction on the use of vehicle or loudspeakers, on displaying of vehicle or loudspeakers, on displaying of cut-outs, hoardings, posters, and banners cut-outs, hoardings, posters, and banners by candidate/ election agent. by candidate/ election agent.
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Restriction on use of vehiclesRestriction on use of vehicles [Sec.23 of Raj. M. Act, 2009 and SEC's notfn. dt. 25.7.2000 and [Sec.23 of Raj. M. Act, 2009 and SEC's notfn. dt. 25.7.2000 and
23.10.2009]23.10.2009] Use of Bus, Truck, Minibus, and Matador is Use of Bus, Truck, Minibus, and Matador is
prohibited in electioneering.prohibited in electioneering. Other vehicles, namely Jeeps, Cars, Three Other vehicles, namely Jeeps, Cars, Three
Wheelers, Tampos, Tangas or cattle cart can be Wheelers, Tampos, Tangas or cattle cart can be used for electioneering.used for electioneering.
For member election Maximum number of vehicles For member election Maximum number of vehicles allowed are :-allowed are :-(a) Two in election for a ward of Municipal (a) Two in election for a ward of Municipal
Corporation.Corporation.(b)Only one in election for a ward of Municipal (b)Only one in election for a ward of Municipal
Council/Board.Council/Board.(c)(c)Before use of vehicles, candidate/election Before use of vehicles, candidate/election
agent will inform in writing to the RO at least agent will inform in writing to the RO at least 24 hours before such use. Detail of vehicle and 24 hours before such use. Detail of vehicle and driver.driver.
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For Chairperson election-For Chairperson election-i.i. Prior permission from RO is must.Prior permission from RO is must.ii.ii. Display of permit on windscreen is must.Display of permit on windscreen is must.iii.iii. Declaration about used vehicles in prescribed Declaration about used vehicles in prescribed
Form within 3 days after result is must.Form within 3 days after result is must. No convoy of more than three motor cycles or No convoy of more than three motor cycles or
scooters including permitted vehicles.scooters including permitted vehicles. No convoy or rallies of vehicles during the period No convoy or rallies of vehicles during the period
of 48 hours ending with close of poll.of 48 hours ending with close of poll. For use of vehicles on poll day, permit from RO For use of vehicles on poll day, permit from RO
shall be necessary. shall be necessary. Such permit will be cancelled in case of vehicle Such permit will be cancelled in case of vehicle
found carrying voters in contravention of SEc. found carrying voters in contravention of SEc. 123(5) of R.P. Act.123(5) of R.P. Act.
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Restriction on use of loudspeakers.Restriction on use of loudspeakers. Use of loudspeakers after 10.00 PM and upto Use of loudspeakers after 10.00 PM and upto
6.00 AM is totally prohibited.6.00 AM is totally prohibited. After 6.00 AM and upto 10.00 PM loudspeakers After 6.00 AM and upto 10.00 PM loudspeakers
can be used only after written permission from can be used only after written permission from DM/SDM or any authority under law.DM/SDM or any authority under law.
Before giving permission, details about Before giving permission, details about meeting or vehicle, be obtained, where meeting or vehicle, be obtained, where loudspeakers will be used.loudspeakers will be used.
During period of 48 hours ending with close of During period of 48 hours ending with close of poll, total prohibition on use of loudspeakers.poll, total prohibition on use of loudspeakers.
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Restriction on use of cut-outs, Restriction on use of cut-outs, hoardings, banners, posters etc.hoardings, banners, posters etc.
Displaying of cut-outs and hoardings are Displaying of cut-outs and hoardings are totally banned.totally banned.
Posters and banners can be displayed Posters and banners can be displayed subject to local bye-law. For displaying at subject to local bye-law. For displaying at public place, prior written permission from public place, prior written permission from competent authority, is must.competent authority, is must.
No banner or poster within 200 meters of No banner or poster within 200 meters of PS on poll day.PS on poll day.
Banner upto 2x5 ft. size can be displayed Banner upto 2x5 ft. size can be displayed on election booth of candidate – beyond on election booth of candidate – beyond 200 metres of PS.200 metres of PS.
Displaying of posters in contravention of Displaying of posters in contravention of Sec. 127A of R.P. Act, 1951, not allowed – Sec. 127A of R.P. Act, 1951, not allowed – Name and address of printer and publisher Name and address of printer and publisher is must.is must.
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Maximum limit for expenses on posters and banners are :-Maximum limit for expenses on posters and banners are :-(a) For Ward Members-(a) For Ward Members-
(i) In M. Corp. – Rs. 20000/-.(i) In M. Corp. – Rs. 20000/-.(ii) In M. Council – Rs. 15000/-.(ii) In M. Council – Rs. 15000/-.(iii) In M. Board – Rs. 10000/-.(iii) In M. Board – Rs. 10000/-.
(b) For Chairperson(b) For Chairperson(i) In M. Corp. – Rs. 2 lacs.(i) In M. Corp. – Rs. 2 lacs.(ii) In M. Council – Rs. 1 lac(ii) In M. Council – Rs. 1 lac(iii) In M. Board – Rs. 50000/-.(iii) In M. Board – Rs. 50000/-.
Details of posters/banners and expenses incurred upon will Details of posters/banners and expenses incurred upon will be submitted to nominee of DEO in prescribed Form within be submitted to nominee of DEO in prescribed Form within 3 days after result.3 days after result.
Declaration by candidate in prescribed Form will be Declaration by candidate in prescribed Form will be exhibited on notice board of nominee of DEO for three exhibited on notice board of nominee of DEO for three days.days.
Any objections, presented before DEO's nominee, will be Any objections, presented before DEO's nominee, will be considered and appropriate action will be taken.considered and appropriate action will be taken.
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Lodging of complaint in court of lawLodging of complaint in court of law In case of any violation of restriction In case of any violation of restriction
imposed by SEC, the SDM or RO; as the case imposed by SEC, the SDM or RO; as the case may be, after conducting enquiry, will lodge may be, after conducting enquiry, will lodge a complaint in the competent court.a complaint in the competent court.
Copy of such compliant and such enquiry Copy of such compliant and such enquiry report will be sent to SEC and DEO, both, report will be sent to SEC and DEO, both, within three days of lodging the complaint.within three days of lodging the complaint.
Follow up actions be taken.Follow up actions be taken. Penalty upto Rs. 2000/- can be imposed by Penalty upto Rs. 2000/- can be imposed by
the competent court. the competent court.
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On conviction u/s 23On conviction u/s 23
[Sec. 23 of R.M. Act, 2009][Sec. 23 of R.M. Act, 2009] Order of the competent court may be Order of the competent court may be
intimated to the SEC alongwith certified intimated to the SEC alongwith certified copy of judgment so that SEC may copy of judgment so that SEC may consider the case to declare the person consider the case to declare the person disqualified for being chosen or for being disqualified for being chosen or for being member of any municipality for maximum member of any municipality for maximum period of six years.period of six years.
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MISCELLENEOUSMISCELLENEOUS
Forfeiture/Refund of security Forfeiture/Refund of security deposits made by candidates.deposits made by candidates.
[Rule 22 r/w 78 and SEC's Order No. 1063 dt. 13-12-94][Rule 22 r/w 78 and SEC's Order No. 1063 dt. 13-12-94] A deposit can be refunded only to the person A deposit can be refunded only to the person
by whom it was made in the treasury or his by whom it was made in the treasury or his legal representatives if he is dead.legal representatives if he is dead.
The deposit shall be refunded if the The deposit shall be refunded if the conditions laid down under rule 22 are conditions laid down under rule 22 are fulfilled.fulfilled.
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Security amount be refunded to elected Security amount be refunded to elected candidate, even if he secured less than 1/6 candidate, even if he secured less than 1/6 valid votes. valid votes.
Security amount of a candidate who secured Security amount of a candidate who secured less than 1/6 of valid votes, shall be forfeited.less than 1/6 of valid votes, shall be forfeited.
Deposit which is not refundable shall be Deposit which is not refundable shall be forfeited.forfeited.
Security amount to be refunded to those Security amount to be refunded to those candidates whose nomination papers have candidates whose nomination papers have been rejected or who have withdrawn the been rejected or who have withdrawn the candidature.candidature.
Before ordering refund, details should be Before ordering refund, details should be verified with the papers relating to verified with the papers relating to nominations etc.nominations etc.
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R.O's reportR.O's report Report in Form shown at SEC's letter, should Report in Form shown at SEC's letter, should
be sent to SEC.be sent to SEC. Ensure in advance that required information Ensure in advance that required information
from Presiding Officers is available and from Presiding Officers is available and mentioned in P.O. diaries.mentioned in P.O. diaries.
Safe custody of election papers and EVMsSafe custody of election papers and EVMs [Rule 73 r/w 78 of Raj. M. (Elec) Rules, 1994 and SEC's [Rule 73 r/w 78 of Raj. M. (Elec) Rules, 1994 and SEC's
order No. 3153 dt. 9.11.99] order No. 3153 dt. 9.11.99] R.O. will have to keep the steel trunks R.O. will have to keep the steel trunks
containing election papers and EVMs under containing election papers and EVMs under double lock in the Treasury till disposal of double lock in the Treasury till disposal of election papers.election papers.
One set of keys of the sealed steel trunks will One set of keys of the sealed steel trunks will be entrusted to T.O. and the other set will be be entrusted to T.O. and the other set will be kept by the R.O. himself.kept by the R.O. himself.
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Production and inspection papersProduction and inspection papers[Rule 74A r/w 78 of Raj. M. (Elec) Rules, 1994 and SEC's [Rule 74A r/w 78 of Raj. M. (Elec) Rules, 1994 and SEC's
order No. 3154 dt. 09.11.99] order No. 3154 dt. 09.11.99] Election papers other than those reffered to in Election papers other than those reffered to in
sub-rule (1) of rule 74A shall be opened to sub-rule (1) of rule 74A shall be opened to public inspection subject to the directions public inspection subject to the directions issued by the SEC.issued by the SEC.
The control units kept in the custody of R.O. The control units kept in the custody of R.O. shall not be opened inspected or produced shall not be opened inspected or produced except under the orders of competent court. except under the orders of competent court.
Fee prescribed by the SEC shall be charged Fee prescribed by the SEC shall be charged for election papers and attested copies for election papers and attested copies thereof.thereof.
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During inspection of election papers, effective During inspection of election papers, effective supervision by officials is necessary. supervision by officials is necessary. Simaltenous inspection by a large number of Simaltenous inspection by a large number of persons should not be allowed.persons should not be allowed.
SEC has prescribed the same rate as SEC has prescribed the same rate as applicable under the Revenue Courts Manual.applicable under the Revenue Courts Manual.
Copies of Result Sheet in Form 21 or 21A and Copies of Result Sheet in Form 21 or 21A and declaration of results in form 22/22A/22AA will declaration of results in form 22/22A/22AA will be supplied on payment of fee as charged in be supplied on payment of fee as charged in the case of other records.the case of other records.
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Disposal of election papers and Disposal of election papers and EVMsEVMs
[Rule 75A r/w 78 of Raj. M. (Elec) Rules, 1994 and [Rule 75A r/w 78 of Raj. M. (Elec) Rules, 1994 and SEC's order No.3150 dt. 9.11.99]SEC's order No.3150 dt. 9.11.99]
The SEC has issued directions under rule The SEC has issued directions under rule 75A(a), 75A(b) and 75A(d) for the disposal of 75A(a), 75A(b) and 75A(d) for the disposal of election papers.election papers.
EVMs shall be retained intact for such period EVMs shall be retained intact for such period as the SEC may direct. as the SEC may direct.
Form 21 or 21A and Form 22/22-A/22-AA Form 21 or 21A and Form 22/22-A/22-AA should be kept as permanent record.should be kept as permanent record.
Till expiry of three months after final disposal Till expiry of three months after final disposal of an election petition all the election records of an election petition all the election records and EVMs shall be retained intact.and EVMs shall be retained intact.
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Presented by :Presented by :
R.K. PareekR.K. Pareek
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