a new governance for europeana
DESCRIPTION
Propsal of the Governance TaskforceTRANSCRIPT
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A new Governance for Europeana Proposal of the Governance Taskforce
4 June 2014, MSEG, Luxembourg
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Background
à Set up as Stichting in 2007, Statutes revised 2010 à Representative of all types of content from Libraries, Museums,
Archives and Audio Visual Collections à Present Board made up of European Associations of Content Holders
& legacy founding members: Ministry of Culture Spain, BnF, BnE, InA à This means it is strong on Aggregation, weak on Distribution and
access to Creative Industries à Current Governance has been questioned by:
à Commission à Member States à Executive of the Europeana Foundation à Members of the EF Board
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à Executive committee • Currently 8 members
à Board of participants • 20 organisations plus
6 elected Network Officers
à Europeana Network 900 plus members elect the 6 Network Officers
à Europeana Office • 40+ members of staff based in
The Hague and the UK
à Over a thousand people working on Europeana-related projects, activities and Task Forces across Europe
Europeana Foundation Current Structure
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Timeline à Taskforce set up October 2013 tasked with reviewing the current governance of
Europeana Foundation and making recommendations on its future constituency
à First set of recommendations presented to Europeana Foundation Board on 16 April 2014, having been considered by the Europeana Network Officers on the 15th.
à Legal advice taken in May, determined that recommendations described an Association rather than a Foundation
à June 4 Discussion of recommendations at Member States Expert Meeting
à Europeana Executive June 24th agreed final taskforce recommendations that a mixed governance of Association and Foundation would be more fit for purpose and that a full consultation with the Europeana Network should take place.
à Late July/August Survey on the principle of change and the recommendations undertaken – Survey due to complete on the 24th August
à Network Discussion on first draft of Articles of Association: August 20
à Network Discussion on first draft of Articles of Foundation: September 5
à Taskforce meeting September Monday 8
à Decision on next steps by Europeana Executive September 23
à If decision is to go ahead with changes the first elections for members council will be at Europeana Network Annual General Meeting in Madrid on 31 October
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Proposal of the task force
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Changing Governance Past
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Changing Governance
Future
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Proposal for Member State participation
All MSEG to be members of the Europeana Network Individuals may stand for election to the Council An appointed place on the Board - rotating, according to EU
presidency, with the Presidency designate – is written into the Foundation statutes
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Summary:
à Mix of stakeholders, clear role definitions, à Structure: broad and inclusive, representative à 3 layers: Europeana Network, Members Council, Governing Board
à Network elects Council, Council elects half the Board. à For Board to be able to address the challenges recommended
that half of the Board is appointed by the Board themselves à Result is distributed responsibility creating a sense of ownership.
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Survey results:
Network asked if they agree in principle with the Recommendations. 53 answers to date – Survey runs until 24th August 8 No’s 43 yes’s No’s categorised: 2 Not enough protection to ensure places for commercial organistions 2 Danger of too many commercial organisations 1 Need for more influence by MS 1 Not true democracy – issues such as gender imbalance not covered 1 Worry about practicality of numbers and changing yearly 1 Question on how accountability of Board members is assured
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Consequences
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Consequences of the proposed articles
à Revision of the legal structure à Association next to existing Foundation à Two sets of articles: Association – new
Foundation – ameliorated à If accepted then a transition period needs to be worked
out à Voting structure for Association needs to be in place by
the AGM 31 October 2014
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Benefits of changes to the governance of Europeana
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Benefits of the Taskforce Recommendations:
à Continued sense of shared ownership and participation. Europeana becomes a truly mutual organisation. Important if we are to realise the new strategy
à Diversity and breadth of stakeholders are represented in both Members Council and Board – more democratic
à Mix of stakeholders and expertise within Board should mirror the necessary culture of innovation we are looking to embody in the strategic plan
à Governing board of 15, under Foundation structure allows for decisive and effect action
à Governing board is transparent and accountable to the Europeana Network
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Benefits of the proposed structure: à To Europeana:
à Democracy and representation are increased, Europeana belongs to the Network
à Places the responsibility for the survival of Europeana – its sustainability - more in the hands of the membership
à Anyone can become a Board member if they wish à For the Office
à Increases traction of being a Board member, leading to greater value in the position and more activity from each and every Board member on behalf of the Europeana
à Chance to restate roles of should lead to a working, committed board
à Set of experts to call upon à Stronger Network with more control of Board should increase
activity of Network
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Benefits of the proposed structure: à For Governance:
à Split governance of an Association with Foundation keeps the speed and decision making capacity of the Foundation while opening up a more direct, democratic relationship between the governing of Europeana and its voluntary workforce
à Gives the Board the capability of making sure that it is fit for purpose, by filling any gaps that would be needed to fulfill the Strategic plan.
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Members of Taskforce
à Joke van der Leeuw-Roord, EUROCLIO, (Chair) à Paul Ayris, LIBER à René Capovin, EMA à Elisabeth Niggemann, CENL à Karel Velle, EURBICA à Taja Vovk van Gaal, NEMO à Paul Keller, Kennisland
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Thank you
Taskforce Governance