a home for haiti-final presentation v.1

8/9/2019 A Home for Haiti-Final Presentation v.1

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` Project Scope

` Work Breakdown

Structure

` Organizational Structure

`

Schedule Summary` Budget Summary &

Funding

` Communication Plan

` Risks Management Plan

` Control & Evaluation Plan

` KPIIndicators

` Current Status` Global Factors Impact

` Summary

Intl PM. 0681-712 | May 122010 | A Home for Haiti| Team C


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After the fatal earthquake on the afternoon of January 12, 2010, Haiti hadaround 250,000 homes destroyed, leaving more than 1,500,000 inhabitantswith a need for suitable housing.

Such need can be met through the creation of pre-fabricated housingcommunities.



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Objective Deliverables

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` To alleviate crisis providing

adequate housing for affected

Haitian families.

` Specific Objectives:

` 10,000 permanent houses installed

` Investment of up to 30 million

dollars.

` Project concluded by July 15th

2014

` Pre-fabricated houses designand production plan.

` Import & shipping logistics plan.

` Haitians family assignment andreallocation logistics plan.

` Production and delivery of thefirst 200 units 50 per shipment,

` Production and delivery plan

for the remaining 9,800 units` 10,000 Houses Installed.



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Budget: not to exceed $30,000,000,

including all design, production, travel

and other expenses.

Timeline: completed report must be

available by July 15, 2014.

Scope/quality: final report and all

related materials must reflect the highestlevels of quality and accomplishment.

Final report must also ensure accuracy

of financial reports.

5 Intl PM. 0681-712 | May 122010 | A Home for Haiti| Team C

Hatian Governemt Support (land

donation)

Community Involvement asVolunteers


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The US and Haiti PMwill communicate viainternet and viaphone.

The PM in Haiti andthe team leads willcommunicate viasatellite phones

The volunteers willbe provided longrange walkie-talkies



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` State assumptions about resources allocated to thisproject

` People

` Equipment

` Locations` Support & outside services

` Manufacturing

` Sales



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All costs are per unit (Qty.1)

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Construction Items Material Cost Total Cost (x 2500 units)

Concrete slab (400 sq ft)

Hampton Model modular home

(324 sq ft.)

High wind roof second collar

$2400

$10,131

$1365

$13,896

$6,000,000

$25,327,500

$3,412,500

$34,740,000

Summary

Total of direct cost

Transportation( to Port Au Prince)

Total Project Cost

$34,740,000

$132,158.17

$34,872,158.00


` Sources of funding:


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` Risk management will be handled by each project manager in each

location

` Risks will be created if a problem is caused impacting the project:

` budget,

` schedule,

` resources,

` scope

` A spreadsheet will be used to keep a central list of the risks, their

status, and the date created

` The spreadsheet will be consolidated by the PMs for review at the

sponsor meetings



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` Each risk will be logged in the project Risk Spreadsheet

` The risk will be categorized and ranked

` Each risk will be reviewed at the sponsor meeting once a month

` The spreadsheet will be consolidated by the PMs for review at the

sponsor meetings

` Each risk will be assigned an owner

` The assignee will be made by the sponsors and can be any member of

the project team

`

A set of actions to mitigate the risk will be entered in the spreadsheetby the person the risk is assigned to

` Risks can only be closed by the assignee with authority by the PM



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` Keep statistics on important items pertaining to the project (KPIs)

` Track these items at strategic points in the project

` Exactly what is being tracked will be decided by the key team members as

well as the sponsors

` A score card will be developed to summarize the KPIs

` As the project progresses these KPIs will be modified based on need

` The KPIs will be used to monitor progress to plan and show how the

project is doing.

` A monthly meeting will be scheduled to review the KPI reports in a

dashboard format with the supporting details available` Strict control will be kept on the gathering of the data for these reports.

` An audit process will be put in place to verify the results



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Key Performance Indicator

(KPI)

Data Required Gathering Method Rpt

Created

Budgeted vs. Actual Resources A list of resources, types and how many are

required

Each area of the project will submit and

track resources

no

Milestones achieved onetime A list of expected milestones and when they will

be completed

The PM will keep track of the milestones. no

Budget vs. actual dollars spent This data will be kept by the budget manager of

the project. A monthly budget review will be thesource of the data

Data will be gathered from the monthly

budget review process

no

Pre-fab houses ready to ship Track the number of housing unites completed

and ready for shipment

The manufacturer will track this item and

report monthly to the PM

no

Pre-fab houses shipped Track the number of housing units shipped to The shipper will track this item and report

monthly to the PM

no

Pre-fab houses in storage on site Track the number of housing units shipped to

and stored for construction

The onsite storage manager will track this

item and report monthly to the PM

no

Pre-fab houses under

construction

Track the number of housing units under

construction in

The on site contractor will track this item

and report monthly to the PM

no

Pre-fab houses completed Track the number of housing units built The construction manager will track this

item and report monthly to the PM

no



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GlobalFactors

Tech-nology

Culture

Language

ReligionInfras-

tructure

TimeZones

Legal/Regulat

ory



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` Cultural differences between the sponsors and the country may impact the

project considerably. Chilean and American culture have in common their

love for results, proactivity, efficiency and team oriented work environment.

` Haitian governmental culture enables a high level of bureaucracy that

directly impacts the ability to get things done; an aggravating factor is theearthquake aftermath itself, in which deteriorated governmental buildings

and weak organizational structures may delay the key milestones in the first

years.



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` The project team located in the United

Stated will have to deal with a 1 hour

difference with Haiti as its operates on the

GMT-5 time zone. On winter time US is 1hour ahead of Haiti. On the other hand,

Chile Time Zone is GMT-4 just like in the

US. The time difference is minimal,

therefore is not expected to be a challenge

during the project endeavor.



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` Port-au-Prince to other large towns, are often impassable to ordinaryvehicles.

` Of a total of 2,585 miles of roads, only 628 miles are paved.

` There is no railway.

` Most foreign trade passes through Port-au-Prince.

` Port-au-Prince International Airport is situated 5 miles from the capital and

has regular connections with North America and Europe.

` The only other modern airport is near Cap-Hatien, in the north of the

country.

` Telephone and television access is almost non-exis-tent in the countryside



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` 90% of the Haitians speak Haitian Creole only

` Could cause problems unless the language of Haiti is

addressed upfront with translators` There is deep cultural pride in the independence of the

Haitian Creole language

` A Large percentage of Haitians are illiterate, this factor

will also have to be taken into account



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` 80% of the Haitians being Roman Catholic

` 16% of Haitians are Protestant

` Half of all Haitians practice Voodoo

` Voodoo religion has its own ceremonies and rituals many

of with have been integrated with catholic roots

` The voodoo religion is a religion that supports family and

spirits that protect

` These religious practices should be respected



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` Previous to the earthquake under Haitian law,two parties were free to negotiate a

contractual agreement.

` Typically, through negotiation, agents are given

specific tasks and duties. Agents were almostalways compensated on a commission basis, as

opposed to a salary system or other

compensation packages.


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` Standard communications` Limited cell phone towers

` Internet access scarce in rural areas

` Electric supply` Power grids are unstable and

undersupplied

` Medical care` Very few physicians or clinics available

` Public water system

` Completely disrupted by earthquake` Going green

` Environmental nightmare



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` High-level overview of progress against schedule` On-track in what areas

` Behind in what areas

` Ahead in what areas

` Unexpected delays or issues



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` Highlight any procedural differences from usual projectsof this type

` Discuss requirements, benefits, and issues of using new

procedures

-for more info

List location or contact for procedures document (or other related documents)



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` Marketing plan` Location or contact name/phone

` Budget

` Location or contact name/phone

` Post-mortem


` Submit questions




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` Take the idea of pre-fabricated homes and apply it to the earthquake ravaged Haiti

` Urgent need for shelter in Haiti, this project takes on this situation by providing housing at a

minimal cost and is easy to construct and maintain

` Prefab structures will be built to standards that will withstand a powerful earthquake

` Funding for these structures and the project will come from the Clinton Foundation

` This project plan is just the start of a working document to plan, envision, track and

implement the Homes for Haiti ideal

` Throughout the project we will track:

` budget vs. actual will be tracked,

` the planned schedule vs. actual will be looked at

` millstone achievements will be reported` The project will be implemented as fast as possible and within a reasonable budget

` The team is committed to working through the plan with cooperation, communication,

coordination and resolve



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` http://www.cdc.gov/vaccines/programs/vfc/cdc-vac-price-list.htm

` http://www.watertanks.com/category/152/

` http://www.globalstar.com/

` http://www.shipcasco.com/faq.htm#13

` PMBOK

` http://www.intercultures.ca/cil-cai/ci-ic-eng.asp?iso=ht#cn-

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