a best practice guide to using bars. this slideshow demonstrates best practice in using bars to...
TRANSCRIPT
A Best Practice Guide to Using BARS
This slideshow demonstrates best practice in using BARS to
write a 'SMART' BAP
and
report on progress
using a model HAP and model SAPs for the London Borough of Wandsworth
You will see a series of screenshots from the BARS data entry application...
... showing best practice examples of how to fill in the various fields
As you click through the slideshow
Tips will appear
Like this
And to help you navigate through the screens, you will be shown where to
click next
Like thisNow click
here
Subjects covered:
What BARS can do for you: examples of reports
The Model BAP:
Species and Habitats
Setting up a HAP: Acid Grassland in Wandsworth
Setting up a SAP: Bats in Wandsworth
Model Reporting in BARS:
Action reporting
Target reporting
Overview reporting
What BARS can do for you: examples of reports
With a SMART BAP on BARS
up-to-date, informative reports for your partnership and the wider public
and
regular progress reporting
you can produce
at the click of a mouse
to answer questions like this…
Question:
What is the status of the different habitats and species in
Wandsworth?
Answer:
‘Partnership habitats and species’ report
Question:
I want a progress report on all the HAPs and SAPs by yesterday afternoon!
Answer:
‘Plan overview reports’
Question:
Has there been any progress towards
BAP targets?
Answer:
‘Target progress across plans’ report
Question:
Has anything been done for the Grey Heron in Wandsworth in the
last four years?
Answer:
‘Action Progress’ report
Question:
I’m interested in bats.
What has Wandsworth done for bats, and what is planned for the
future?
Now click here
Answer:
‘Complete Action Plan’ report
LB Wandsworth: A Model BAP on BARS
Status of species and habitats in Wandsworth
Now click here to look at status of the pipistrelle
bat
Species the BAP is working on
Not a list of every species in the borough
Habitats in Wandsworth
Number of known roosts of
pipistrelles in Wandsworth
Now click here
Now click here to look at status of standing water
Habitat survey data provided by
GiGL
Now click here
Now click here to look at the loss record
Information on how the loss was managed
Acid Grassland in Wandsworth:
A Model HAP on BARS
Acid Grassland is a London BAP Habitat that exists in this borough – therefore it has a HAP
Brief, general overview of status and what HAP wants to achieve…
Helps the public visualise what the HAP is about
Now click here
…written in whole sentences in accessible language.
No need to list species in a HAP…
…habitat is usually enough
Now click here
are quantifiableLimited number of targets – 3 or 4 maximum
Clear starting point for maintaining extent
Now click here to open Target
AG02 Habitat Targets:
contribute to London HAP targets for condition & expansion of Acid Grassland
are in line with UK BAP target definitions (maintain extent, achieve condition, restoration, expansion)
Now click here
Sp & habs tab
Only the extent of acid grassland will be measured – so no species are listed
for this target
Now click here
Target goal is measurable
Uses same units as London HAP
Now click here
and time-bound
Now click here
Action code links to the most relevant target
Actions fit each stage of project development e.g for creation of acid grassland in Wandsworth (target AG03)….
1. Identify sites
2. Find funding for first site
3. Do the work on first site
4. Consultation for second site
More actions will be added as project develops
e.g. AG03.05 Find funding for second site if consultation successful
Now click here to open Action
AG03.03
Realistic time-frame
Clear, specific action
Now click here
Specific location identified
Now click here
Quantifiable goal for habitat expansion
Now click here
Linked to habitat expansion target
Now click here
Estimated cost of habitat creation
Now click here
Comments can be used to clarify issues.
Now click here
In this case, when this action will be considered complete.
bats
Now click here to open Action
AG02.03Most actions will have
effects on a wide range of species… …but there is no need to
list the species or link them to SAPs
However…
Action AG02.03 is about managing acid grassland habitat specifically for bats, so is linked to the Bat SAP target…
…and bat species are therefore listed for this action
Bats in Wandsworth:
A Model SAP on BARS
Now click here
Vision statement gives a brief introduction to this species group and why it has a SAP
Helps the public visualise what the SAP is about
Bats have their own SAP because they use a range of habitats and have
special requirements that cannot be addressed in a HAP
All bat species found in Wandsworth are listed here
The habitats list is left blank as this is a species action plan
Now click here
Now click here to open Target
B01
Species Targets:
are in line with UK BAP target definitions (population size or range)
are quantifiable
Not all species will have full survey data as a baseline. This explains the approach taken for this SAP.
Now click here
Target Goal is user-defined -overcomes limited survey data for each species
Now click here
Now click here
Setting up actions is essentially the same for HAPs and SAPs
This action is part of Acid Grassland HAP but is linked to the Bat SAP, and so appears here as well.
Other actions were created within the Bat SAP
Now click here to open Action
B01.01
This action is ongoing, so has no end date
Now click here
Ongoing time commitment of Borough Officer is recorded here
Now click here
No action goal for this action as the number of planning applications submitted is not under control of BAP partnership
Reporting in BARS
Three Types of Reporting in BARS
Action reporting:
when action has been taken e.g. applied for funding, sowed seeds, planted trees, held an open day, etc
Target reporting: when there has been measurable progress towards target goals e.g. new habitat created, survey indicates population increase, etc
Overview reporting: summarises overall achievements of the HAP or SAP
Action reporting
Now click here to open Action
AG03.03Reporting on Action AG03.03
Now click here
Now click here to look at the
latest progress report
Progress report gives brief details of what has been done…
…and where…
Now click here
…and why…
…and when…
…using accessible language and whole sentences.
Now click here
Action Goal updated to keep track of quantifiable progress
Now click here
Status updated
Now click here
Expenditure recorded
Now click here
Successive progress reports at different stages can reduce the need for long lists
of actions
e.g reporting on action AG03.02 fundraising for habitat creation….
Now click here to open Action
AG03.02
Now click here to see the first progress report
First report when funder identified
Now click here
Now click here to see the
second progress report
Second report when application submitted
Now click here
Now click here to see the latest progress
report
Third report when funding received
Now click here
Now click here
Progress towards this action goal reported when funding received
Relevant documents are attached as part of action progress reports
e.g. Reporting on Action B01.02 Providing advice to householders…
Now click here to open Action
B01.02
Now click here to see
the progress
report
A brief, easy to read progress report shows where readers can find more information…
…and the leaflet has been attached for access from the public area of BARS
Now click here to see the leaflet
Action Reporting Summary
Report action progress on these tabs:
• Progress reports: Brief verbal report and attach relevant documents
• Action goal: Quantifiable progress
• Status: Update status when it changes
• Resources: Record time and money spent
Target reporting
Now click here to open Target AG03
Reporting on Target AG03.03
0.5 ha created at Wandsworth Common
1.5 ha in progress at Tooting Common
Updated quantifiable target measures
Now click here
Up-to-date reporting
Status report…
…complemented by brief verbal progress report - much more informative than status alone
Verbal report only about goal of habitat creation itself. Does not include e.g. funding obtained, consultation, publicity etc.
Reporting on Bat SAP Target B01
Now click here to see the latest
progress report
Brief progress report relevant to the target of roost numbers.
Does not include information on planning applications, etc. This has been reported in reports for actions.
Target reporting summary
Report target progress on these tabs:
• Progress reports: Brief verbal summary of progress directly related to target goals
• Target goals: Quantifiable progress
Overview Reporting
Now click here to open the
overview report
Overview reporting for the Wandsworth Acid Grassland HAP
Top-level report on how the whole Acid Grassland HAP is going.
For most partnerships/ boroughs in London, filling in the report summary may be sufficient…
…but more detailed information can be added under different categories using the Progress tab
…and a similar report for the Bats SAP.
Now click here
A significant constraint is recorded because it is holding the plan back
This will be picked up in 3-yearly reporting rounds and is a chance to influence government policy etc
Now click here to open the constraints
report
Details of the constraint…
…and a proposed solution
Overview reporting summary
Report overall HAP/SAP progress on Plan Overview Report tab:
• Summary: Highlights/overall achievements of the HAP/SAP
• Progress: More detail if required
• Constraints: Significant factors holding up progress
For more…
Have a look at Wandsworth’s
• Acid Grassland HAP
• Bats SAP
and
• Grey Heron SAP
on BARS