90 th annual meeting & exposition april 3 – 6, 2011 memphis, tennessee harmonizing campus,...
TRANSCRIPT
90th Annual Meeting & ExpositionApril 3 – 6, 2011
Memphis, Tennessee
Harmonizing Campus, Community and Collaboration
90th Annual Meeting & ExpositionApril 3 – 6, 2011
Memphis, Tennessee
It's All About Relationships
Carol Barnhill, C.P.M. Arkansas State University, Procurement Director
Jane Benton, CPPOArkansas Office of State Procurement, Director
90th Annual Meeting & ExpositionApril 3 – 6, 2011
Memphis, Tennessee
CHASMA marked interruption of continuity; gap.
A sundering breach in relations, as a divergence of opinions, beliefs, etc., between persons or groups.
90th Annual Meeting & ExpositionApril 3 – 6, 2011
Memphis, Tennessee
Stakeholders
• State Policymakers• State Procurement Officials• Statewide Professional Organizations• Campus Leaders• Campus Procurement Professionals• End Users
90th Annual Meeting & ExpositionApril 3 – 6, 2011
Memphis, Tennessee
What’s OUR Goal?
• Ensure Accountability• Financial Transparency• Leverage Public Monies• Be Perceived as Value Added• Utilize Modern Tools to Facilitate the Process
90th Annual Meeting & ExpositionApril 3 – 6, 2011
Memphis, Tennessee
The State’s Environment
• Constant Pressure• Legal concerns• Restrictive funding/resources• Change is slow• Lack of support
90th Annual Meeting & ExpositionApril 3 – 6, 2011
Memphis, Tennessee
State’s Advantages
• Can contract for all agencies• A buffer to agencies• Leveraged buying power• Provide consistent rules & policies
90th Annual Meeting & ExpositionApril 3 – 6, 2011
Memphis, Tennessee
Institution’s Environment
• More demands from users• Faster, better, cheaper• Different & unique commodities & services• University Foundations• Grants & special requirements
90th Annual Meeting & ExpositionApril 3 – 6, 2011
Memphis, Tennessee
Institution’s Advantages
• Faster movement• Resources• Creative environment• Fund sources
90th Annual Meeting & ExpositionApril 3 – 6, 2011
Memphis, Tennessee
NAEP Executive Summary
• Provide greater autonomy from state statutes, regulations and policies
• Allow cooperative participation• Relax state preferences or mandates• Ensure officers receive adequate training &
ongoing guidance
90th Annual Meeting & ExpositionApril 3 – 6, 2011
Memphis, Tennessee
Model Procurement Code Revision
• 1997 – 2000• Goals:– Reduce transaction costs for ALL
• Entities• Suppliers
– Increase competition through modern methods of communication
– Competitive use of new technologies, performance and project delivery in the construction area
90th Annual Meeting & ExpositionApril 3 – 6, 2011
Memphis, Tennessee
The Future
• Build on cooperation and active engagement• The common foundation is a comprehensive
procurement law based on the ABA’s Model Procurement Code
• CPO’s may delegate substantial functions to institutions to allow for flexibility
90th Annual Meeting & ExpositionApril 3 – 6, 2011
Memphis, Tennessee
State Procurement Systems Require Strong Central Leadership
• Hold your CPO accountable• Offer assistance• Offer resources• Keep in touch regularly
90th Annual Meeting & ExpositionApril 3 – 6, 2011
Memphis, Tennessee
Cooperative Contracts
• Use only if the contracts used are awarded through full & open competition
• Be aware of administrative fees• Create an evaluation method
90th Annual Meeting & ExpositionApril 3 – 6, 2011
Memphis, Tennessee
Training
• The MPC recommends that each state establish a state-level procurement training system.
• Offer assistance & resources• Use of alternative mediums
90th Annual Meeting & ExpositionApril 3 – 6, 2011
Memphis, Tennessee
How to Effect Change?
• Begin with the end in sight• Communicate with all parties• Be willing to compromise• Keep pursuing
90th Annual Meeting & ExpositionApril 3 – 6, 2011
Memphis, Tennessee
The Task
• Consistently Seek Interactive Opportunities• Develop a scheduled forum to facilitate changes
necessary to update current procurement practices, create efficiency in government, and ensure accountability at appropriate levels
• Make it more than a higher education issue, include agencies, etc. that are affected
90th Annual Meeting & ExpositionApril 3 – 6, 2011
Memphis, Tennessee
90th Annual Meeting & ExpositionApril 3 – 6, 2011
Memphis, Tennessee
Form a Task Force– Select a chairman or co-
chairmen–Members should be
knowledgeable– Form subcommittees as
necessary– Brainstorm issues
90th Annual Meeting & ExpositionApril 3 – 6, 2011
Memphis, Tennessee
PLAN
• Know the process• Know the history of
related legislation• Know the State’s
Procurement Leaders
• State Basics– Laws/rules dominate– Their biggest pain points– State Procurement
barriers
90th Annual Meeting & ExpositionApril 3 – 6, 2011
Memphis, Tennessee
PREPARE
• Research & Understand the issues– Statutory or regulatory?– Develop your position– Know the State’s position– Develop coalitions– Be an accurate source of information
90th Annual Meeting & ExpositionApril 3 – 6, 2011
Memphis, Tennessee
Develop a Concise Working Paper
• State the issue• Site current laws/regulations• Problems associated with the issue• Desired changes (in detail)• Anticipated outcome/effects
90th Annual Meeting & ExpositionApril 3 – 6, 2011
Memphis, Tennessee
Questions