8th latin american congress on clinical research buenos ...€¦ · 8th latin american congress on...

8th LATIN AMERICAN CONGRESS ON CLINICAL RESEARCH

BUENOS AIRES 2011Latin America Role in Worldwide Clinical Research

Buenos Aires, Argentina - October 19-21, 2011

We invite you to join the top regional academic forum on Clinical Research in Latin America. Our goal is to foster the integration of professionals involved in the development and life cycle management of pharmaceuticals, medical

devices, and related products from all over the region, looking to fully develop our potential in the global scope of Clinical Research.

PRE-MEETING COURSESOctober 19th

MEETING DATESOctober 20th-21st

PROGRAM CHAIRSJuan Carlos Groppa, MD

Congress Chairperson

Hugo Cohen Sabban, MDScientific Committee Chair

President of SAMEFA (Argentine Society of Pharmaceutical Medicine)

MAIN THEMES� Cell-Based Therapies: The New Drug Class

� Latin America Regulatory Affairs Update

� First Time in Man & Early Phase Trials

� The Contribution of Latin America to Data Quality on Marketing Applications

� Clinical Safety and Pharmacovigilance

� Ethical Issues: A Permanent Dilemma

� Endpoints, Surrogates and The Rationale on Study Design

� Streamlining Logistics in the Region

� Sponsoring of Clinical Research by Nontraditional Players

� Biosimilars and the road ahead

8th LATIN AMERICAN CONGRESS ON CLINICAL RESEARCHBUENOS AIRES 2011

MEETING VENUEPanamericano Hotel and Resort, Buenos Aires, Argentina

The Panamericano Buenos Aires Hotel is located on 9 de Julio Avenue, just in front of the Obelisk and the Colón Theater, in the downtown area of Argentine’s Capital Federal known as “microcentro”. It is Buenos Aires’s nerve and vibrating

center, a city with a European soul and latin fervor.

The Panamericano Hotel rooms offer unique views of Buenos Aires. With imported Italian furniture, delicate adornments and original paintings.

Meeting rooms where the Congress will take place can comfortably hold up to 1,000 people. The Hotel staff is one of the top ranked in Argentina in handling the logistics and catering of this type of events, and guarantees state-of-the-art

technology for presentations and exhibitions.


WHY EXHIBIT IN DIA LATIN AMERICAN CONGRESS?

The DIA Latin American Congress presents the largest industry exhibition in the Region, that brings together professionals from all disciplines, job functions and management levels involved in the life cycle management of pharmaceuticals, medical devices and related products.

EXHIBITOR’S OPPORTUNITIES

1) Tabletops at the Exhibition AreaThe tabletop offers a unique opportunity to meet attendees before and after sessions and during the breaks. The exhibition lay out guarantees excellent visibility for all tabletops locations. Tabletops are strategically positioned to take advantage of meeting traffic, so the odds of being able to speak with appropriate targets are high.

Description2 x 2 meters tabletops# 1 to 35 (please see Floor Map) ............................................................................U$S 3,500 + VAT# 36 to 43 (please see Floor Map) ...........................................................................U$S 4,000 + VAT

What’s included ?• 1 complimentary full-congress registration• 3 complimentary exhibit personnel registrations• 1,5 x 0,8 meters skirted table• 2 chairs• 1 electrical connection• Wastebasket• Listing in Exhibitors’ Directory portion of Final Program • Logo listing in exhibitors’ acknowledgement multimedia presentation, shown before and after

congress sessions

Reserve your exhibit space today!Complete and return the Application and Contract for Exhibit Space.

Tentative Exhibit HoursInstallation Wednesday,October 19, 2011 .................................................................................2:00 pm - 5:00 pm

Show Hours Thursday-Friday, October 20-21, 2011 ...................................................................9:00 am - 6:00 pmCoffee-breaks ....................................................................10.00 am – 10.30 am / 3.30 pm – 4.00 pm(coffee will be served at the Exhibit Area)Luncheon break .....................................................................................................12:00 pm - 1:30 pm

Dismantle Friday, October 21, 2011 .........................................................................................6:00 pm - 8:00 pm


CONTACT INFORMATIONRoxana SamaraPhone: +54 9 11 5664 0160 / +54 11 4774 [email protected]

Dirección Ejecutiva, Congresos y Servicios para Organizaciones Científicas

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FLOOR PLAN (b)

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APPLICATION & CONTRACT FOR EXHIBIT SPACE

Company Contact Information

Exhibiting Company Name (for signage and directory listing)

Contact Name (all correspondance will be sent to the contact information provided above)

Address Line 1

Address Line 2

Postal Code, City (State), Country

Telephone Number

Email Address (required for confirmation)

Exhibit Space Rates and Information

Each 2m x 2m space includes one (1) complimentary full meeting registration and up to three (3) exhibit personnel registrations. Any staff required above those allotted per 2m x 2m must register as a full attendee incurring full registration fees.

Each table top space includes one (1) table, two (2) chairs and one (1) electrical connection. Additional expenses associated with the exhibit will be the responsibility of the exhibitor.

2m x 2m table top Rental Fees (# 1 to 35) ..........................U$S 3,50021% VAT Charge ........................................................................U$S 735Total Rental Fees ...................................................................U$S 4,235

2m x 2m table top Rental Fees (# 36 to 43) ........................U$S 4,00021% VAT Charge ........................................................................U$S 840Total Rental Fees ...................................................................U$S 4,840

Number of tabletops requested: ................................ (........................)

Total Amount Due (number of table tops x total rental fee): U$S ...........

The location selection schedule is based on the date and time your paid application is received.

Services/Products to be exhibited:

..................................................................................................................

..................................................................................................................

Cancellation and Downsizing Policy

All Cancellations/Downsizing requests MUST be in writing.

• Cancellations/Downsizing requests received on or before 28 June 2011 will receive a 75% refund;

• Cancellations/Downsizing requests received on or before 28 July 2011 will receive a 50% refund;

• Cancellations/Downsizing requests received after 28 July 2011 will receive NO refund. Rental fees are non-transferable.

Billing Information

Check here if billing address is the same as the contact’s address

Billing Company Name

Contact Name

Address Line 1

Address Line 2

Postal Code, City (State), Country

Email Address (where invoice should be sent)

Payment Options and Information

Payment may be made by cheque or bank transfer. Please note that exhibit space will not be assigned without payment in full. Companies with an outstanding balance will be prohibited from moving in at the Exhibition.

Cheques in Argentine Pesos from Argentine Bank Accounts should be made payable to: Silvia Alejandra Enrique and mailed together with a copy of the application form to facilitate identification to:Secretaría – Congreso DIA Latin America:J.L. Borges 2174 piso 10 B / 1425 / Buenos Aires, Argentina

Bank transfers in Argentine Pesos from Argentine Bank Accounts should be made to:CBU 1500038100008432028164 CUIT 27-16134875-4

For payments in other currency please [email protected]

Please e-mail this form to [email protected] prior to payment. To ensure payment to your account, please e-mail bank transfer details to the e-mail address above.

Contract Signature

The undersigned hereby authorizes Samara & Enrique, on behalf of DIA and SAMEFA (the organizers), to reserve exhibit space in the Exhibition that will take place during the 8th Latin American Congress on Clinical Research, for use by the above company or organisation. The undersigned hereby acknowledges receipt of and agrees to abide by the terms and conditions of the contract and Rules and Regulations contained on the reverse side of this application.The organizers reserves the right in its sole and absolute discretion to reject any application that in its judgment does not enhance the purpose of the Congress or is in direct competition with DIA and SAMEFA.

Authorised Signature Date

If you do not receive confirmation within two weeks please callRoxana Samara, Exhibits DepartmentTelephone +54 9 11 5664 0160 / +54 11 4774 7531or e-mail [email protected] Completed applications should be emailed [email protected]

1. Eligible Exhibits: The organizers reserve the right to determine eligibility of any company or product to participate in the show. The organizers can refuse rental of exhibit space or terminate this contract if already executed, to any company who is in direct competition with DIA or whose display of goods and/or services is not in DIA and SAMEFA’s sole judgment, compatible with and complementary to the show and the industry, which DIA and SAMEFA serves. In the event of such termination, DIA and SAMEFA shall refund, in full, all payments, including deposits, which it may have received from the exhibitor.

2. Booth Assignments: Will be made based upon the date the Application & Contract for Exhibit Space is received, as well as the booth selection, booth size, location specifications and proximity to other companies as indicated by the exhibitor. Furthermore, in the judgment of DIA and SAMEFA, if it becomes necessary to change the original allocation of space, the DIA and SAMEFA may do so by notification to the exhibitor’s authorized representative.

3. Exhibit Space Rental Fee: The exhibit space rental fees are outlined on the front of this Application & Contract for Exhibit Space.

4. Payment: The payment schedule is outlined on the front of this Application & Contract. No exhibitor will be allowed to participate in the show unless payment in full is received prior to the start of the exposition. The organizers comply fully with the VAT regulations of the country where the exhibition is held.

5. Cancellations: Exhibitors have the right to cancel their space reservations at any time by written notice to the organizers. Refunds will be issued based on the total amount paid and the date the notice of cancellation is received. A non-refundable fee will be withheld from the amount refunded to cover administrative costs. Registrants are responsible for cancelling their own hotel and airline reservations. Under all circumstances, the organizers retain the right to resell any booth space cancelled by the exhibitor. Refunds will be based on when the notice of cancellation is received. The use of any complimentary exhibitor registration badges is forfeited upon cancellation of space.

6. Use of Space: No subletting or sharing of space is permitted. The organizer retains the right to have removed from the exposition any company that has not duly contracted for space. All exhibitor activities must be confined to the limits of rented space and must not impede traffic or interfere with the activity of other exhibitors. Every exhibit must be fully staffed and operational during the entire show. The organizers may evict exhibitors, who, because of noise, conduct of personnel, methods of operation or any other reason, detract from the general educational character of the show. In the event of eviction, the organizers will not issue a refund.

7. Failure to Occupy Space: Any space not at least partially occupied at least 30 minutes prior to opening, will be forfeited by the exhibitor and can be used by the organizers in any manner, without refund, unless arrangements for delayed occupancy have been previously approved. All booths must be set-up and ready for the show by the walk through inspection.

8. Character of Exhibits: The Exhibit Area will be fully carpeted and the organizer will provide general security in the exposition beginning with exhibitor set-up and concluding after all show freight has been removed from the floor. All stand structures must adhere to the guidelines laid out in the Exhibitor Services Kit for this exhibition. No exhibit is permitted to obstruct the view of adjacent table tops.

Requests to deviate from these guidelines must be submitted in writing to DIA and SAMEFA for approval prior to set-up.

9. Fire Regulations: Each exhibitor is responsible for knowledge of and adherence to all fire and safety codes which will be published in the Exhibitor Service Kit. All electrical signs and equipment must be wired to meet the specification stated in the Exhibitor Service Kit.

10. Indemnity: The Exhibitor agrees to indemnify and hold harmless the organizers from any and all liability to any person or persons for or by reason of any condition, defect or operation of any apparatus, equipment, or fixtures furnished by the exhibitor in connection with his/her exhibit. Exhibitor further agrees to hold harmless the organizers from any and all liability to any person or persons for orby reason of any act or omission of said exhibitor, or any of his/her agents, servants or employees. This Indemnity includes, but is not limited to, claims of injury, death, or property damage, or of copyright, trademark or patent infringement, unfair competition, and product liability. The exhibitor, on signing the contract, expressly releases the organizers and it’s individuals from any and all claims for such loss, damage or injury. Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and hold the organizers and the meeting facility and its employees and agents harmless against all claims, losses and damages to persons or property, governmental charges, taxes or fines, and attorneys’ fees arising out of or caused by exhibitor’s installation, removal, maintenance, occupancy or use of the exhibition premises or part thereof, excluding only such liability caused by the sole negligence of the meeting facility, its employees and agents. In addition, exhibitor acknowledges that the organizers and the meeting facility do not maintain insurance covering such losses by exhibitor.

11. Exhibitor Insurance: The exhibitor shall, at its sole cost and expense, procure and maintain through the term of each contract, “ART” insurance of all exhibition personnel, including that involved in mountling and dismountling as required by the regulations in force in Argentina.

12. Show Attendees and Exhibit Staff: Admission to the exhibition will be available only to registered attendees and exhibitor staff. The organizers make reasonable attempts to attract high quality attendees to the congress, but does not guarantee specific volumes of traffic or levels of qualification. Traffic at any given booth is a function of the particular exhibit and not the responsibility of the organizers.

13. Security: Exhibitors are responsible for security of their exhibit and its content. Security personnel contracted directly by DIA and SAMEFA are intended primarily for crowd control and credentials verification. Exhibitors are encouraged to budget and make security arrangements for sensitive or valuable items. The organizers are not responsible for the security of exhibitors’ property. Protection, both security and insurance coverage, of exhibitors’ property is the sole responsibility of the exhibitor.

14. Failure to Hold Show: Should fire, hurricane, earthquake, flood, strikes, civil disturbance, Acts of God, political or social boycott, or any other circumstances beyond the control of the organizers make it impossible or impractical to hold the show at the scheduled time, the organizers may retain only such part of the exhibitor’s rental fees as shall be required to compensate it for reasonable expenses incurred up to the time of such cancellation. All remaining rental fees shall be refunded. If the Congress is cancelled, the organizers are not responsible for any airfare, hotel or other costs incurred by registrants. In no event shall the organizers be liable for indirect or consequential damages.

This contract along with the Exhibitor Policies and Procedures for Exhibitors booklet, which is furnished to each exhibiting company in advance of the show, contains the entire agreement between the exhibiting company (“exhibitor”) and the 8th Latin American Congress on Clinical Research, to be held 2021 October 2011 at Panamericano Hotel & Resort, Buenos Aires, Argentina


RULES AND REGULATIONS

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