85889324 building log book template

8/13/2019 85889324 Building Log Book Template

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Building Log BookDo not remove from:Designated location

Building name Page1/25 Prepared by:Name and date

2006 CIBSE

Log book author to remove/overwrite anything in blue italicsFacilities manager to complete green italic sections

Building log book

Building name

Building addressBuilding addressBuilding address

Post codeMain telephone number

Building owner

Main occupants (If different)

Include sub tenancies where appropriate

Facilities manager responsible for log-book: Name Signed:

Emergency contact details

This building log book was prepared by Individuals name and organisationAddress, telephone number,and e-mail address

Log book version: [number] Date: [date]

This building log book is analogous to a car handbook, providing the facilities manager witheasily understood information about how the building is intended to work. It also allowsongoing building energy performance and major alterations to be recorded.

Please ensure that this log book is kept up-to-date and in a readily accessible (designated)position, e.g. in the main building operations room. It contains important information foranyone carrying out work on the building and its services.

This log book is to be kept at all times in: Room name/no. and location in that room

Electronic master is kept at: Server/PC directory name and file name


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2006 CIBSE

Contents(Not more than one page)

1 Building history

2 Purpose and responsibilities

3 Links to other key documents

4 Main contacts

5 Commissioning, handover and compliance

6 Overall building design

7 Summary of areas and occupancy

8 Summary of main building services plant

9 Overview of controls/BMS

10 Occupant information

11 Metering, monitoring and targeting strategy

12 Building performance records

13 Maintenance review

14 Results of in-use investigations

Appendix: relevant compliance and tests certificates

Following the guidance and using this template should result in a good practice building log book. If any part of thetemplate is omitted then log book author will need to ensure that it will still meet the requirements of Building Control.

This template is based on the best knowledge available at the time of publication. However no responsibility of any kind forany injury, death, loss, damage or delay however caused resulting from the use of this template can be accepted by theChartered Institution of Building Services Engineers, the template authors or others involved in its publication.

For further information about building log books, including the CIBSE guidance on the use of the template, contact CIBSE.Telephone: 020 8675 5211 or visit www.cibse.org

Template 2006 Chartered Institution of Building Services Engineers, 222 Balham High Road, London SW12 9BSRegistered Charity number 278104


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2006 CIBSE

1 Building history(Not more than one page)

The log book should be reviewed annually as part of the organisations quality assurancesystem and an entry should be made for each review. Where the log book has beenupdated then the changed pages should be recorded.

Reviewdate

Descript ion of annual log book review and updatesmade

Pagesupdatedor added

Facilitiesmanagerssignature

Date

Include handover, updates and annual reviews


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2006 CIBSE

2 Purpose and responsibilities(Not more than one page)

Purpose of a building log book

This log book is an easily accessible focal point of current information for all those workingin the building. It has four main functions:

Summary of the building: it is a summary of all the key information about the building, includingthe original design, commissioning and handover details, and information on its management andperformance. In being a summary, it does not wholly duplicate or replace the O&M manuals. The logbook is necessary for compliance with Building Regulations Part L2.

Key reference point: it is the single document in which key building energy information is logged.It may be regarded as the hub document linking many other relevant documents. The log book shouldprovide key references to the detail held in less accessible O&M manuals, BMS manuals andcommissioning records. It should therefore be kept in a readily accessible (designated) position in themain building operations room and should not be removed without the approval of the facilitiesmanager.

Source of information/training: it provides a key source of information for anyone involved inthe daily management or operation of the building and to anyone carrying out work on the building andits services. It will be relevant to new staff and external contractors/consultants and may play a role instaff training and induction.

Dynamic document: it is a place to log changes to the building and its operation. It is also used tolog building energy performance and continual fine-tuning commissioning. It is essential that it is keptup-to-date. Alterations should only be made with the approval of the facilities manager and should besigned and dated by that person.

Further guidance on using building log books is given in the Carbon Trusts Good PracticeGuide GPG 348: Building log books a users guide, available fromwww.thecarbontrust.co.uk

This building log book was prepared by Individuals nameOrganisationAddressTel. no. and e-mail addressDate

Facilities manager responsible for log-book: NameEmergency contact details

Signed: [signature] Date: [date]

Key responsibilities of facilities manager:

to ensure that the log book is correct and up-to-date at building handover and whenpassing it on to a successor

to ensure that the log book is kept up to date on an ongoing basis including anychanges to the building fabric, services, operation or management

to ensure that building maintenance and energy performance are logged

to ensure that all those working in the building are made aware of the information

contained in the log book to ensure that the log book is kept in its designated location at all times.


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2006 CIBSE

4 Main contacts

Emergency contact name 1AddressAddressPost codeTel. no. and e-mail

Emergency contact name 2AddressAddressPost codeTel. no. and e-mail

Electrici ty emergency contact nameAddressAddressPost codeTel. no. and e-mail

Gas emergency contact nameAddressAddressPost codeTel. no. and e-mail

Lead designer contact nameAddressAddressPost code

Tel. no. and e-mail

Building services design contact nameAddressAddressPost code

Tel. no. and e-mailLead contractor contact nameAddressAddressPost codeTel. no. and e-mail

Main subcontractor contact nameAddressAddressPost codeTel. no. and e-mail

Commissioning agent nameAddressAddressPost codeTel. no. and e-mail

Services installer subcontractor nameAddressAddressPost codeTel. no. and e-mail

Planning supervisor nameAddressAddressPost codeTel. no. and e-mail

O&M and log book author nameAddressAddressPost codeTel. no. and e-mail

Facilities management contractor nameAddressAddressPost codeTel. no. and e-mail

Maintenance contractor nameAddressAddressPost codeTel. no. and e-mail

Other Other

Other Other


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2006 CIBSE

5 Commissioning, handover and compliance(Not more than two pages, if possible)

Part L requires the building services systems be commissioned so that the system(s) andtheir controls are left in working order and can operate efficiently. Use CIBSECommissioning Code M to develop a commissioning plan and ensure that the systems

operate correctly.

Commissioning overview

Insert a brief summary of the general arrangement for commissioning e.g. who carried thework out and when. Indicate the commissioning procedure that was followed, in particular,whether any CIBSE commissioning codes were followed:

CIBSE Commiss ioning Code Followed? (Yes/No)Certificate included inappendix? (Yes/No)

Code M: Commissioning management

Code A: Air distribution systemsCode B: Boilers

Code C: Automatic controls

Code L: Lighting

Code R: Refrigerating systems

Code W: Water distribution systems

Commissioning results

Commissioningperiod

[date]to [date]

Signed:

1.Werethesystem

and

itscontrolsinstalled

asshowninthe

design

drawings?(Yes/No)

2.Didoperationm

eetthe

designspecifications

inalltherequired

modes?(Yes/No)

3.Didthesystem

operate

efficientlyinall

modes?(Yes/N

o)

Comments/problems?

Where the answer is NO, indicate any

commissioning problems or significant changesthat have been made to the designs during (or as aresult of) installation/commissioning, or any valueengineering exercises, including any significantcommissioning failures and remedial work thattook place.

Lighting

Fans

Air handling units

Pumps

Mechanical cooling

Heat rejection

Space heating

HWS

Central BMS

etc.

Where appropriate, this section should also cover daylighting, natural ventilation andpassive cooling systems.


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2006 CIBSE

Air inf il tration

Insert a summary description of any building air pressure test showing the measured airpermeability of the building fabric against the necessary target in Part L2. This should also

include test failure results, any measures to redress a test failure and any re-test results.

Insulation continuity

Insert a summary description of any infra-red thermography investigations to confirmthermal continuity of insulation in the building fabric for compliance with Part L2. This shouldalso include test failure results, any measures to redress a test failure and any re-testresults. If thermography is not used, a report should be obtained from a suitable qualifiedperson and a copy attached to this log book.

Handover

Insert a summary description of the handover process that took place.

Handover took place on: [date]

End of defects liability period: [date]

The handover procedure was managed by: [name] (Lead designer)

The documents handed over are listed in section 3


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2006 CIBSE

6 Overall building design(Not more than three pages, if possible)

General description of building

Insert a summary description of the building type, its main uses and types of occupancy etc.

Client requirements

Insert a summary description of the original client requirements. e.g. External and internaldesign conditions, air change rates, energy targets, installed power density targets etc.

Conceptual design

Insert a summary description of the overall building design philosophy at a conceptual level,including management and operation of the plant, e.g. Naturally ventilated, cross ventilation

between the two main facades via openable windows with daylight penetration to 6 m anddaylight responsive controls.

This description should include passive features, e.g. atria, ventilation stacks and light wellsalongside more active features, e.g. mechanical air handling, CHP etc., showing theinteraction between these elements.

Diagrams

Insert one or two simple diagrams to illustrate the overall building designphilosophy.

One might show the overall philosophy in terms of key architecturalfeatures, e.g. passive stack ventilation, daylighting devices and shadingelements.

Another might show the overall philosophy in terms of key services, e.g.heating/cooling and ventilation strategies indicating fuels used and mainplant.

Where appropriate these should include arrows showing intended

movement of heat, cooling, light and air. Add a reference to the moredetailed information given in the system sheets starting on page 14.

If possible, one single overview diagram is preferable as the objective is asummary of the whole design intent (i.e. how the building is intended towork). It is essential to show the interaction between the different elementsof the design philosophy


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2006 CIBSE

Special design features

Insert a summary description of any special design features, e.g. atria, shading etc.

Insert a summary description of the any special energy efficiency features, e.g. CHP,renewables, heat recovery etc.

Design assessment

Where appropriate, insert a summary description of the Part L2 design assessment ofcarbon emissions method or whole building method.

Key interactions

Insert a summary description of the important interactions between different parts of thedesign, e.g. lighting and cooling, daylighting and artificial lighting, cooling and ventilation.

Benefits and limitations of the design

Insert a summary description of the main benefits of the design, e.g. operability, flexibility,maintainability, sustainability, energy efficiency.

Insert a summary description of the main limitations of the design, e.g. maximumoccupancy and occupancy density, no smoking policy, winter under-heating and summeroverheating.

Key dos and donts

Key dos and donts anticipating what the operator may do that could damage the overalldesign intent, e.g. installing partitioning that could damage the ventilation strategy.

Do:

(1) .(2) .(3) .

Dont:

(1) .(2) .(3) .


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2006 CIBSE

7 Summary of areas and occupancy(Not more than one page of text plus one simple plan per floor)

Occupancy and activities

The total number of occupants in the building is [number](based on core hours of use)

Main occupied areas Weekdayhours

Saturdayhours

Sundayhours

Totalhours/week

Flextime(Yes/No?)

Late workingsometimes(Yes/No?)

No. ofoccupants

Area type 1 Log book author to complete

Area type 2

Area type 3

Etc.

Insert a summary of the main activities in each different zone of the building.Insert a summary of the likely occupancy patterns including numbers of people and

occupancy periods.

Floor areas

The total floor area of the building is [area]m2(based on gross floor area)

% of total area by servicing system Total%

Totalarea(m

2)

Area type Untreated(%)

Naturallyventilated

(%)

Mechanicallyventilated

(%)

Mixedmode (%)

Heating andcoolingonly (%)

Full airconditioningwith humidity

control (%)

Area type 1 Log book author to complete

Area type 2

Area type 3

Etc.

Total % 100%

Total area (m2)

Fill in a list of floor area types in column 1 broken down by main activity areas/zones.Complete the matrix to indicate the percentage of each area type that is untreated, naturallyventilated, air conditioned etc. Check this adds up to 100%, and to the total floor area, both

horizontally and vertically. Ensure that floor areas are accurate as they are used in theenergy performance calculations. It is preferable to use gross floor areas in m

2and then

indicate untreated and special areas as separate area types.

Tenancies

Where the building is divided into tenancies, insert a list of the tenancies with their floorareas and a simple marked up floor plan to indicate their location. Where sub-metering isused for billing then the location of meters should be indicated.


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2006 CIBSE

Separately managed and special areas

Highlight areas of the building used for special activities that are atypical of the mainbuilding use or where areas are separately managed, e.g. restaurant or conference facilitiesin an office, or leisure facilities/swimming pool in a hotel. Insert details of the facility and anyspecial management arrangements or occupant requirements relevant to the operation andmaintenance of the building services in that area. Include these in the table of areas above.Ensure that occupant information is provided for each of these special/separately managedareas under section 10.

Floor plans

Include small simplified schematics of floor plans, e.g. one per floor. Each one might be anA4 page. These should highlight the location of all main plant rooms including incomingenergy/water meters, the main building operations room and the location of the any BMScentral supervisor. Main entrances, lifts and special areas like car parks and restaurantsshould also be shown.


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2006 CIBSE

8 Summary of main building services plant(Not more than one summary page and one page per main system)

Insert a summary list of main energy using plant, e.g. boilers, water heaters, chillers, fans,pumps etc. with plant capacities and location. In larger buildings, this might be restricted toitems above, say, 5 kW in order to keep the list concise whereas smaller buildings might

include everything down to say 0.5 kW. Most plant is rated by its output but some plant canbe rated by input.

Main plant items above [power]kW are shown below. The asset register [title and location]provides further detail.

Main plant Location Input(kW)

Output(kW)


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2006 CIBSE

System sheet: SYSTEM NAME

Each sheet should show one main end-use system beginning with the energy (electricityand gas) distribution systems, then passive ventilation, natural daylighting followed by moreactive systems, e.g. heating, HWS, mechanical ventilation, cooling, lighting etc.

NAMEsystem schematic

Overall schematic of main system/feature/plant and distribution systemindicating areas supplied and main control zones. For example:

Electricity distribution:insert a simple diagram (or description) of theoverall electricity distribution system(s) indicating metering, transformers,standby generation etc.

Heating:insert a simple diagram (or description) of the overall heatingsystem(s) indicating fuels used, main plant/systems, heating flows andoverall controls.

Cooling:insert a simple diagram (or description) of the overall coolingsystem(s) indicating refrigerant, fuels used, main plant, cooling flows andoverall controls.

Ventilation:insert a simple diagram (or description) of the overallpassive/active ventilation system(s) indicating main air flows, windowoperation and any fuels used, main plant and overall controls.

Lighting/daylighting: insert a simple diagram (or description) of the overalldaylighting and artificial lighting systems indicating main types of lightingused, daylight mechanisms and overall controls.

Location:insert location of the main plant related to this system and the system controls.

Record drawings:insert no more than two references to key record drawings thatprovide an overview of this system.

Plant capacity:insert installed plant capacity and installed power density (W/m2) basedon the gross floor area.

Control settings:insert a summary of the recommended control settings, e.g. on/offtimes, temperature set points or lux levels etc.

Safety features:insert a brief description of any key safety features (or hazards) related

to this system, e.g. high limit and safety thermostat settings.Energy/water saving features:Insert a brief description of any key energy/watersaving features related to this system, e.g. heat recovery, underfloor heating to promoteefficiency of condensing boilers etc.

Tips for good operation:Insert any dos and donts and hints that will ensure goodefficient operation.


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2006 CIBSE

9 Overview of controls/BMS(Not more than two pages)

Part L sets minimum requirements for controls ensure that these details meet theserequirements.

Controls/BMS layout

Insert an overall schematic of the BMS (or main controls) indicating centralsupervisor, outstations and their locations. Where possible, this shouldindicate the number/type of connected points to indicate possibleexpansion.

BMS software hierarchy

Insert an overall tree diagram of BMS software indicating upper levels

(pages) of the system, e.g. plant rooms or floor by floor views. Wherepossible, this should indicate the main plant being controlled/monitored.This should show the user what plant is connected and how to movebetween the main screens on the central supervisor.

Main control/monitoring functions

Insert a summary of the main functions of the BMS/controls

what plant is controlled?

what plant is monitored only?

what plant has alarm functions to indicate limits have been exceeded?

what energy/water meters are linked to BMS?

Author ised personnel

Insert a list of personnel with access to BMS/controls indicating what password level theyhave access to.


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2006 CIBSE

10 Occupant information (This information should be photocopied and passed on to the building occupants, particularly newstaff members)

(Not more than two pages)

Your working environment

In order to achieve a good working environment it is important that you understand how tocontrol the building services in your space.

Insert a brief description of how their space is serviced, e.g. air conditioned or naturallyventilated with openable windows; automatic lighting controls related to daylight etc.

Insert a brief and simple description of how occupants should use the building and controltheir own space. Where appropriate, this information should also be provided specifically forstaff in separately managed areas like restaurants, kitchens, conference suites etc. and forstaff in areas that are not typical of the main building use, e.g. leisure/swimming facilities inhotels. This information should also be provided for public areas like hotel bedrooms,meeting rooms and foyers. Use the log book to encourage the facilities manager to displaya copy of this information in these public areas.

Heating:insert a brief description of the heating distribution system, e.g. Radiators dividedinto zones controlled by local thermostats located on the central pillars. These should be setto around 21 C.

Ventilation/air conditioning: (where appropriate) insert a brief description of the airconditioning distribution system, e.g. Grilles in the ceiling provide cool or hot air depending

on how you set the thermostat; air is extracted at low level grilles in the wall.

Lighting:insert a brief description of the lighting distribution system, e.g. Fluorescentlighting controlled by manual switches located on the pillars with automatic dimmingcontrols related to daylight near the windows. Only switch the lights on that you need andmake sure you switch them off before you leave.

Windows:insert a brief description of the windows, e.g. Simple, top hinged openablewindows with a security lock. These allow air flow across the office in summer but should bekept closed during winter.

Shading:insert a brief description of the shading, e.g. Simple internal blinds can be usedto prevent glare although these are unlikely to prevent over-heating on sunny days.

Office equipment:insert a brief description of how to control office equipment.


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2006 CIBSE

Simple energy dos and donts

Avoid blocking radiators or ventilation grilles with furniture and books as this willresult in a lack of heating/ventilation.

Set thermostats to the required temperature then leave them alone. Do not use them

as ON/OFF switches.

Set thermostatic radiator valves (TRVs) to the required temperature then leave themalone. Do not use them as ON/OFF switches. If you turn these fully OFF on Fridaynight then dont expect heat on Monday morning.

Do not overheat or over-cool your space as this increases running costs and causesextra emissions of CO2into the external atmosphere, contributing to global warming.

Only switch the lights ON as and when necessary as they result in significantemissions of CO2into the external atmosphere, contributing to global warming.

Shut windows at night for security purposes and to prevent heat loss that could makeyour space cold when you come in the next day (unless part of a night coolingstrategy).

Ensure that PCs, printers etc. are not left ON unnecessarily and have any energysaving features enabled as this will prevent your space from overheating and saveenergy, thereby reducing CO2emissions to the external atmosphere that lead toglobal warming.


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2006 CIBSE

11 Metering, monitoring and targeting strategy(Not more than three pages)

Metering schedule

The following provides a list of meters and design estimates of the likely end useconsumptions.See CIBSE TM39:Building energy metering, for an example, including howto arrive at a good metering schedule. CIBSE TM22: Energy assessment and reportingmethodalso provides a means of assessing energy use in buildings.

Total estimated incoming fuel Electricity: [number]kWh/yrGas: [number] kWh/yrOther: [number] kWh/yr

Energy Meters Method Meter location

Type ofincomingenergy

Mainend-use

Estimatedend-use

consumption(kWh/yr)

Meterno./code

End use/area/system/

circuit ortenancy to be

measured

Measurementmethod andcalculation

whereappropriate

Estimatedconsumptionthrough each

meter (kWh/yr)

List of meters Location

Log book author to insert design estimates here

Metering strategy

Metering strategy (in diagrammatic form)

Insert the overall metering strategy (tree diagram) showing the main enduses of energy and the meters that allow these to be monitored. SeeGeneral Information Leaflet GIL 65: Metering energy use in new non-domestic buildings, for an example including how to arrive at a good

metering strategy. This should indicate estimates of the energy use througheach meter as predicted by the design team.

Insert a brief explanation of how to use the metering strategy, in particular, an explanationof how to monitor/benchmark consumption annually; e.g. Read the meters monthly and logthe readings on the meter reading pro forma in a separate file. From these readings add upthe energy consumption for each end use for the year and log these in the buildingperformance section. (A meter reading pro forma template is provided on the CD-ROMassociated with CIBSE TM31. The log book author should tailor this to the buildingsmetering strategy and provide a copy to the facilities manager. See Good Practice Guide

GPG 348: Building log books a users guidefor examples. A copy is included on the CD-ROM associated with CIBSE TM31.


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2006 CIBSE

Where meters do not read in kilowatt-hours (kWh), the designer/log book author shouldprovide appropriate conversion factors in the log book and on the tailored meter reading proforma. In particular, where oil, LPG or other fuels are used, values for their energy contentshould be provided. Suitable values may be obtained from CIBSE Guide F: Energyefficiency in buildings.

Part L requires that automatic meter reading and data collection facilities should be includedin buildings with floor areas greater than 1000 m

2. Where appropriate, describe the AMR

system and its functions and relate this to the sub-metering strategy.


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2006 CIBSE

12 Building performance records(Not more than three pages)

Overall annual energy performance

Summary of overall annual electricity, fossil fuel consumption and CO2against simplebenchmarks. Examples of these calculations and tables are shown in Good Practice GuideGPG 348: Building log books a users guide. A copy is included on the CD-ROM issuedwith CIBSE TM31; printed copies are available from (www.thecarbontrust.co.uk).

Building energy performance for period from [date]to [date]

Based on a gross floor area of [number]m2

Fuel Quantity (A)(kWh)

(B)CO2ratio

(C)(kg CO2)

(D)Actual

(kg CO2/m2)

(E)Design

estimates(kg CO2/m

2)

(F)Good practice

benchmark(kg CO2/m

2)

Oil (litre) 0.27 Log book Log bookGas 0.19 author author

Electricity 0.43* to complete to complete

TOTAL

* This value may change year to year due to changes in the mix of electricity generation plant. Current figures areavailable from the Energy and Environment Helpline (0800 585 794) or www.actionenergy.org.uk

Ensure that actual consumption figures do not include estimated bills and ensure they relate to a full exact 12 monthperiod. (If not then record actual and adjust by number of days missing/extra). Use the total gross floor area shown insection 5. Multiply column (A) by column (B) to get (C) then divide by treated total building floor area to get (D) forcomparison with benchmarks in columns (E) and (F). One overall performance indicator can be established by totallingcolumn (D). Avoid adding column (A) as the fuels have different costs and CO2factors.

Historical building performance graph (in graphical form)

Facilities manger to insert a graph of the above figures over time to trackperformance against a benchmark and original design estimates.Log bookauthor should provide the relevant axes to indicate what the facilitiesmanager should plot. This might show (kg CO2/m

2)/yr over time.

CIBSE TM22: Energy assessment and reporting methodology provides software to helpassess building energy performance using either a simple or a detailed approach. Thisincludes benchmarks for a variety of buildings. A wider range of benchmarks is available inthe series of Energy Consumption Guides produced by the Carbon Trust(www.thecarbontrust.co.uk), e.g. ECG019: Energy use in offices, and CIBSE Guide F:Energy efficiency in buildings.

Asset & operational ratings

Insert the asset and/or operational ratings taken from any energy certification process.

Date Asset rating Method used Operationalrating

Method used


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2006 CIBSE

Energy end use comparison

Annual summary of actual metered consumption per square metre and the design teamsestimates versus benchmarks broken down by main end-uses. Examples of thesecalculations and tables are shown in Good Practice Guide GPG 348: Building log books a

users guide. A copy is included on the CD-ROM issued with CIBSE TM31; printed copiesare available from (www.thecarbontrust.co.uk).

Building energy performance for period from [date]to [date]

Based on a gross floor area of [number]m2

Fuel type Main enduse

ActualMetered incoming

consumption((kWh)/yr)

ActualSub-meteredmain end use

energyconsumption((kWh/m

2)/yr)

Designestimates

Main end useenergy

consumption(kWh/m

2)/yr

Good practicebenchmark

Main end useenergy

consumption((kWh/m

2)/yr)

Electricity Lighting Log book Log book

Fans author to author to

Pumps complete complete

etc.

Totalelectricity

GasSpaceheating

DHW

etc.

Totalgas

Oil

Other

Keep the fuels separate as they have different costs and CO2emissions

Normal end uses ofenergy i n offices

Heating

Hot water

Lighting

Ventilation

Pumps

Cooling

Humidification Office equipment

Lifts and verticaltransport

Controls and telecoms

Local kitchens andvending

Examples of special (i.e.atypical) energy uses inoffices

Dedicated computerroom or suite

Catering kitchen andrestaurant

Dealing rooms

Sports and leisurefacilities

Covered car parks

Exterior lighting


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2006 CIBSE

Annual graph of end use breakdown (in graphical form)

Facilities manager to insert a graph of the above figures as per EnergyConsumption Guide ECG 019

(1)or CIBSE TM22

(2)to compare end use

performance with end use benchmarks etc. See Good Practice Guide GPG

348

(3)

for examples.Log book author may wish to provide the relevant axesto indicate what the facilities manager should plot. This might be a stackedbar chart of CO2/m

2versus the equivalent good practice benchmarks anddesign estimates.

Historical graph of end-use performance (in graphical form)

Facilities managers to insert a graph of the above end use figures over time

to track performance against end use benchmarks etc. See Good PracticeGuide GPG 348

(3)for examples.Log book author should provide the

relevant axes to indicate what the facilities manager should plot. This mightshow a plot of each main end use (kWh/m2)over time.

References

(1) Energy efficiency in officesEnergy Consumption Guide ECG019 (Carbon Trust) (2000)(www.thecarbontrust.co.uk)

(2) Energy Assessment and Reporting Methodology Office Assessment MethodCIBSE TM22 (London:Chartered Institution of Building Services Engineers) (2003)

(3) Building log books a users guideGPG 348 (Carbon Trust) (2000) (www.thecarbontrust.co.uk)


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2006 CIBSE

13 Summary of maintenance(Not more than two pages)

Emergency maintenance action

Emergency contact name 1

OrganisationAddressAddressTel. no.e-mail address

Emergency contact name 2

OrganisationAddressAddressTel. no.e-mail address

Maintenance overview

Insert a summary of the general arrangement for maintenance including any maintenancecontracts and who is responsible for which main systems.

Maintenance review

Review period

[period]

Signed:

1

.Areyoureasonably

satisfiedwiththe

maintenanceonthis

system?(Yes/No)

2

.Isthissystem

capable

ofworkinginallthe

requiredmodes?

(Yes/No)

3

.Ifnot,isthisdueto

poormaintenance?

(Yes/No)

Comments/problems? e.g. maintenance notcarried out (give reason)

Indicate any major changes to the generalarrangement for maintenance including anychanges in maintenance regimes or contracts

Lighting

Fans

Pumps

Cooling

Space heating

DHW

etc.

Maintenance/plant failures

Facilities manager to insert a summary of any major plant failures and how these relate tothe maintenance regimes or contracts. This should describe what happened, when, whyand what action was taken to overcome the problem.


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2006 CIBSE

14 Results of in-use investigations(Not more than one page per investigation)

Defects liability workFacilities manager to insert a summary of any major remedial work in the period betweenpractical completion (handover) and the end of the defects liability period

Sea trials

Facilities manager to insert a summary of any initial sea trials which involve members ofthe design team monitoring and fine-tuning the building after practical completion(handover).

Post occupancy evaluations

Facilities manager to insert a summary of any post occupancy evaluations, e.g.investigations of energy performance and/or occupant satisfaction.

Surveys

Facilities manager to insert a summary of results from any maintenance, condition orenergy surveys.

Inspections

Summary of results of boiler or air conditioning inspections required under the EU directiveEnergy Performance of Buildings and any actions taken


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Appendix: relevant compliance and test certificates

(Summary list plus pocket to hold relevant certificates)

This appendix should act as a focal point to hold copies of all relevant key certificates/testreports etc, including:

commissioning completion certificate

Compliance checklist signed by a an approved person e.g. CIBSE Low CarbonConsultant

EU directive Energy Performance of Buildings energy certificate

Boiler inspection certificate required under the EU directive Energy Performance ofBuildings

Air conditioning inspection certificate required under EU directive EnergyPerformance of Buildings

Summary of inputs and outputs to the National Calculation Method used todetermine the carbon reductions compared to the notional buildings, e.g.inputs/outputs to SBEM or an approved dynamic simulation model. Add a data disc ifnecessary.

85889324 building log book template

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